PARKS & RECREATION COMMISSION TELECONFERENCE MEETING AGENDA Tuesday, June 9, 2020

Sign-language interpreters are available at no cost. Please call 503-681-6100 or TTY 503-681-6284, 72 hours prior to the meeting.

Parks & Recreation Commission - 9 am - Teleconference The City of Hillsboro invites you to listen to the Tuesday, June 9 teleconference Parks and Recreation Commission meeting using the Zoom meeting details below.

Zoom Teleconference Phone: +1 669 900 6833 or +1 253 215 8782 Meeting ID: 841 5347 0520 Please click the link below to join the webinar: https://us02web.zoom.us/j/84153470520

Call to Order - Roll Call

1. Public Comment Public Comment will not be received during this meeting but can be emailed to becky.salinas@hillsboro-.gov before 8 am Monday, June 8.

2. Consider Minutes

2.1. Parks & Recreation Commission Minutes May 26, 2020. Parks & Recreation Commission Meeting Minutes - May 26, 2020

3. Reports/Presentations

3.1. Community Senior Center - Thompson & Stark

4. Director/Manager Updates

4.1. Miletich - Parks & Recreation

4.2. Nye - Pride Party

4.3. Pipher - Dairy Creek Park

4.4. Kok - Projects

4.5. Morgan - Recreation

5. New Business

5.1. Consider adopting the Fiscal Year 2020-2021 Parks & Recreation Department Capital Improvement Plan (CIP). Staff Report Draft Parks CIP 2020-21 Final

6. Old Business None.

7. Advice/Information Items

7.1. Hillsboro's Public Art Collection is Online! Hillsboro Public Art Archive

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Hillsboro Parks and Recreation Commission Minutes Regular Session

May 26, 2020 9:00 a.m. Zoom Teleconference

The Hillsboro Parks and Recreation Commission met in regular session. Present were Parks and Recreation Commissioners Gwynne Pitts, Ken Phelan, Jaime Rodriguez, Lynn Scheller, and Marilynn Helzerman; City staff Dave Miletich, Jeroen Kok, Ken Pipher, Mary Loftin, Nancy Nye, Sean Morgan, and Becky Salinas; Swinerton staff Greg Byrnes and Blake Stanovich

Commission Chair Pitts called the meeting to order.

Citizen Communication: None

Minutes: Motion was made by Helzermann and seconded by Scheller to approve the minutes of the Regular Meeting on May 12, 2020.

Reports/Presentations: Hidden Creek Community Center: Swinerton staff, Greg Byrnes and Blake Stanovich, gave a virtual tour of the Hidden Creek Community Center construction site. The tour highlights included:

 Open spaces with natural light and exposed wood beams  Seating areas  Community room with kitchen  Classrooms  Locker rooms  Cardio and weight room  Basketball and pickleball courts

Director/Manager Update: Nye gave an update on Public Art. She shared the PowerPoint Presentation Michele McCall-Wallace presented to Commissioners in March that included the following art installations:

 “Scrappy”, recycled art sculpture by Brian Mock, at Community Senior Center  “Wapato Women”, artwork of Confederated Tribes of Grande Ronde by Travis Stewart, at  “Bridge of Land & Sky” fence, by Cliff Garten Studios, on US 26 Brookwood/Helvetia overpass  Artwork wall & sculpture, designed by Norie Sato, at Hidden Creek Community Center

Nye informed commissioners the “Head Over Heels” stickwork sculptures at will be removed on June 3 due to decaying and degrading. The life of the sculptures were three years.

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Pipher shared approved budget highlights for the 20-21 Fiscal Year including:

 Personnel services  Operational enhancements  Capital expenditures  Facilities fund

Kok gave an overview of completed and current Capital Improvement Projects including:

 Turf replacement, including goal posts with hydraulic bases, at  Turf replacement at  Cricket batting cage at Griffin Oaks Park  Inclusive playground at Hidden Creek Community Center

Morgan gave facilities updates for Hidden Creek Community Center, Aquatic & Recreation Center, Hillsboro Community Senior Center, and the Gordon Faber Recreation Complex.

Hidden Creek Community Center:  First full-time staff positions will include: Community Outreach, Sports & Enrichment, Fitness & Wellness, and Adaptive Recreation Supervisor  Additional full-time positions include: Administrative Support, Rental Coordinator, and Day Porter  Fees and structures are being fine-tuned  Cost savings, coming in under budget, allowed the addition of wall partitions in Community Room, courtyard landscaping, acoustic tile, and futsal and multi-sport court  Grand opening will take place near year-end

Shute Park Aquatic & Recreation Center:  Facilities work being done during closure  Pool was drained, cleaned, painted, and grouted  Installation of safety mechanisms

Hillsboro Community Senior Center:  Food distribution program has given out 700 food boxes  Craft kits are being sent out by mail  Zoom training sessions are being offered to seniors

Gordon Faber Recreation Complex:  COVID-19 testing permit extension is being coordinated  Hillsboro Hops & T2 updates in future

Morgan explained that the recreation team is working on delivering summer programs safely. Following the lead from other agencies, summer programs are being revamped to meet the needs of the community.

Miletich informed Commissioners that the Parks & Recreation Commission, represented by Gwynne Pitts, will give a short presentation to City Council on June 2, 2020 at 6pm.

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Old Business: None

There being no other business, Commission Chair Pitts adjourned the meeting.

ATTEST: ______Recorder Chair

Page 5 of 10 MEMORANDUM

To: Hillsboro Parks & Recreation Commission

From: Jeroen Kok, Planning & Development Manager

Date: June 9, 2020

Subject: Adoption of Capital Improvement Plan for Fiscal Year 2020-2021 ______

Requested Parks & Recreation Commission Action: Staff requests that the Commission adopt the proposed Fiscal Year 2020-2021 Parks & Recreation Department Capital Improvement Plan (CIP).

Background: The CIP is the master document showing all approved capital projects that are planned to be undertaken by the department, regardless of funding source, in the upcoming budget year. The plan is formatted to list each project with details to highlight the variety of funding sources that will be utilized. One of the main sources of funding is Park System Development Charges (SDCs) and, in some cases, Park SDC Credits. As in the past few years, SDC Credits will be heavily relied upon to implement capital projects located in South Hillsboro, working in partnership with the new community developers.

Revenue from SDCs is entirely dependent on the number and type of development projects that are assessed Park SDCs, which makes it difficult to predict exactly how much the City will collect and be able to spend on a year-to-year basis. Park SDC revenue has averaged approximately $3.5 million over the past five years, with annual fluctuations significantly above and below the average.

In developing the CIP list, staff has considered a number of factors. Projects that are in progress and have prior commitments, especially with funding partners, signed purchase & sale agreements, debt obligations, and/or approved SDC Credit agreements, are the first to be considered. The CIP project list is largely consistent with the 5-Year Capital Improvement Plan that was developed earlier this year.

The 10 new priority development and acquisition projects proposed for the coming fiscal year total $2,510,000, with $985,000 from Park SDCs, $1,400,000 from Park SDC Credits, $20,000 from the General Fund and $245,000 in grant funds. Highlights include: initial planning and

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Page 6 of 10 design of the proposed inclusive playground and park improvements to be located in the area south of the Hidden Creek Community Center, including preliminary planning for the future phase 2 aquatic element in order to meet conditional use permit submittal requirements and achieve project vesting; construction of the first of two neighborhood parks to be located in the Reed’s Crossing development in South Hillsboro; pending successful grant applications, initiate design and permitting for an expanded and more accessible playground at Frances Street park; and initiating work to update the City’s Park, Recreation and Open Space Master Plan.

Due to limited availability of Park SDC Funds and the need to maintain a reserve, while also setting aside approximately $3 million per year for debt service, the scope and total cost for the proposed projects list is limited. However, the projects are designed to create balance and equity throughout the city’s existing system, while leveraging outside funding sources & partnerships, and following through on efforts already underway.

Two changes to note since the staff presentation at the May 12, 2020 Commission meeting: the Finance Department has provided updated debt service numbers to indicate that the anticipated FY 20-21 payment has been reduced from $3,164,000 to $2,742,311, a savings of $421,689. This adjustment is due to a debt pay-off that will occur in the upcoming fiscal year (Dargatz property), as well as refinancing of the Building Fund loan debt at a lower rate. Additionally, we learned that the General Fund support for implementation of the ADA Transition Plan has been increased from $70,000 to $130,000, to make up for prior fiscal year underfunding and to increase support to this important diversity, equity and inclusion initiative.

Carry-forward projects from last year’s approved list total $12,567,311 (which includes $2,742,311,000 in annual debt service). Funding sources include: $4,487,311 in SDC funds, $4,400,000 in Park SDC credits for eligible projects being undertaken on the City’s behalf in South Hillsboro, $130,000 in General Fund support and $3,550,000 in Grant funds and other sources.

Cost: The proposed CIP will approve $5,472,311 in new potential Park SDC expenditures, and a total of up to $3,150,000 in potential General Fund expenditures.

Recommendation: Staff recommend that the Parks & Recreation Commission approve and adopt the Fiscal Year 2020-2021 Capital Improvement Plan.

Page 7 of 10 Hillsboro Parks and Recreation Capital Improvement Program DRAFT CIP 2020-21 6/3/2020 (final) Funding Source Project List SDC Cash SDC Credits General Fund Grant/Other Total Project Notes Timeline Cost Projects Previously Approved in FY19-20 CIP & Budget Professional Services - Various projects $ 210,000 $ 210,000 Project Specialists Ongoing Butternut Creek BPA Corridor, Phase 1 Design & Development $ 1,000,000 $ 1,000,000 Off-Leash area, bike skills and trail next to neighborhood park 2021-2024 Parkland Acquisitions (see acquisition page) $ 120,000 $ 2,000,000 $ 3,450,000 $ 5,570,000 see acquisition detail (confidential) Pending Acquisition Debt Service (see acquisition page) $ 2,742,311 $ 2,742,311 see acquisition detail (confidential) Annual ('18-'28) Century Oaks Park SNRO Mitigation (Dimeo Property) $ 130,000 $ 130,000 Initiate SNRO Mitigation (site preparation & invasive vegetation) 2019-2023 Crescent Park Greenway Development - NoHi $ 1,000,000 $ 1,000,000 Initial segments of trail development 2019-2022 Crescent Park Greenway Implementation Plan - NoHi $ 120,000 $ 120,000 Area specific trail/greenway development plans 2020-21 Patterson Street Property Conceptual Design $ 30,000 $ 30,000 Initial concept and interim improvement planning with Metro 2020-21 AmberGlen Park Road Frontage Improvements $ 400,000 $ 400,000 SDC Credits for half-street frontage improvements Pending Parks, Recreation and Open Space Master Plan Update (2008) $ 250,000 $ 250,000 Update plan based on population growth, needs and priorities 2020-2022 Rock Creek Trail Extension - Assessment & Design $ 50,000 $ 50,000 Connection between Nobel Woods and Patterson Street Pending Rock Creek Trail Acquisition Plan & Permitting $ 170,000 $ 170,000 Additional segments and complete gaps Pending Dairy Creek Park - Disc Golf, Futsal Court, ADA $ 300,000 $ 100,000 $ 400,000 Construct a disc colf course, futsal courts and ADA access improvements 2019-2022 ADA Transition Plan Implementation $ 130,000 $ 130,000 Continued implementation of accessibility improvements Ongoing AmberGlen Park Interim Improvements $ 100,000 $ 100,000 Add elements and features to serve growing residential pop. Pending Opportunity Fund $ 100,000 $ 100,000 Funding to take advantage of unexpected opportunities Ongoing Professional Services - Various projects $ 75,000 $ 75,000 Consultant Services to assist with various projects, as needed Ongoing Construction Labor Services $ 50,000 $ 50,000 On call construction services when Projects Team is unavailable Ongoing Acquisition Support $ 40,000 $ 40,000 Consultant service for acquisition project support Ongoing Total Previously Approved Projects $ 4,487,311 $ 4,400,000 $ 130,000 $ 3,550,000 $ 12,567,311 New Projects Proposed for Funding in FY20-21 CIP & Budget Reed's Crossing Neighborhood Park #1 Development $ 1,300,000 $ 1,300,000 Construct the first of two neighborhood parks 2020-2021 Hidden Creek Community Center Phase 2 Pool Permitting $ 60,000 $ 60,000 Develop details necessary to initiate phase 2 planning & permits 2019-20 Reed's Crossing Park #2 & BPA Corridor Design $ 100,000 Design future park & BPA corridor improvements 2020-22 Hidden Creek CC Park Inclusive Playground Planning & Design $ 800,000 $ 800,000 Plan, design, construction drawings for phase 1 Improvements 2019-23 Frances Street Park Playground Replacement $ 75,000 $ 225,000 $ 300,000 LWCF Grant & LGG Grant Pending Jackson Bottom Trail Expansion, Viewing Platform, etc. $ 25,000 $ 25,000 Design and install trail, signage and viewing improvements 2020-2023 Park Signage Master Plan $ 25,000 $ 25,000 Develop our first park entry sign standard & design 2020-21 Tree City USA Compliance & Support $ 10,000 Implement annual tree planting and management activities Ongoing Natural Area Management Activities $ 20,000 Manage and enhance city-owned natural areas Ongoing Water Rights Management $ 10,000 Manage state water rights for city-owned properties Ongoing Total New Projects $ 985,000 $ 1,400,000 $ 20,000 $ 245,000 $ 2,510,000

Total All Projects $ 5,472,311 $ 5,800,000 $ 150,000 $ 3,795,000 $ 15,077,311 Page 8 of 10 2020-2021 Land Acquisition Detail DRAFT

APPROVED 2019-20 Acquisitions SDC SDC Credits Other SIZE COMMENTS (Uncompleted) Expenditures Reed's Crossing - Neighborhood Park Note: Pending completion of construction and transfer #1 Acquisition $ - $ 2,000,000 $ - 5 acres of neighborhood park provisions of Land Exchange agreement Rock Creek Trail Acq. (Noble Woods Note: Preliminary cost estimate to acquire easements to to Orenco Woods Neighborhood $ - $ - $ 450,000 9.41acres provide public control for this future trail connection Park) Note: Preliminary cost estimate to acquire additional Trail Easement: Downtown to Jackson $ 120,000 $ - $ - right-of-way along 1st Avenue for this future trail Bottom connection Crescent Park Greenway Note: Trail Alignment, trailhead and open space in the $ - $ - $ 3,000,000 Land/Easement Acquisition North Hillsboro & Jackson East Planning Areas Approved Acquisition Expenditures $ 120,000 $ 2,000,000 $ 3,450,000 Sub-Total

Annual Debt Service Annual payment ('17-'21) for property previously DEBT SERVICE - Dargatz Property $ - $ - $ 721,796 acquired for the South Hillsboro Community Park

DEBT SERVICE - Foote Property $ - $ - Annual payment ('14-'21) for property previously $ 670,515 acquired for the South Hillsboro Community Park

DEBT SERVICE - Building Loan $ - $ - Repay funds ('18-'26) borrowed for previously acquired $ 1,350,000 South Hillsboro Community Park Property

Annual Debt Service Sub-Total $ 2,742,311 $ - $ -

TOTAL ACQUISITION EXPENDITURES $ 2,862,311 $ 2,000,000 $ 3,450,000

Page 9 of 10 A New Way to Learn About Public Art in Hillsboro

Hillsboro’s Public Art collection is now part of the WESTAF (Western States Arts Federation) online Public Art Archive where visitors can learn about public art throughout the world, including 87 pieces of Hillsboro public art. Behind the scenes, the online database tool also aids in the City’s management and cataloguing of our growing collection of public art. Through joining the Public Art Archive, the City of Hillsboro’s Public Art collection is now more accessible to our community and to other cultural tourists well beyond our city limits.

On the website, visitors can learn about the various artworks and the artists who made them. The site includes a Google Maps feature to assist in finding art locations and a web-based mobile version that locates nearby public art while using your mobile device during your travels.

The Public Art Archive also helps the City care for its collection. Behind the scenes in Hillsboro’s Public Art program, staff monitors and tracks the City’s growing art collection. The City currently has over 75 permanent pieces of art in the collection and has hosted several temporary public art pieces. In caring for the collection, we catalogue information about the artwork—its physical size, the materials it’s made of, and any cleaning and special care needs—along with maintaining information about the artist that created or designed the piece and tracking its location as some smaller pieces rotate to different exhibit sites for display. This cataloguing can be now be done efficiently online through the Archive’s collection management system.

To explore the City’s new archive and plan your next tour of Hillsboro Public Art, visit PublicArtArchive.org/Hillsboro-Public-Art

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