HSD's Top Topics Page 2 Superintendent Scott Talks About "Smarter School Spending" Budget Process, Community Growth and Planning for Bonds
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A LOOK INSIDE November 2016 HSD's Top Topics page 2 Superintendent Scott talks about "Smarter School Spending" budget process, community growth and planning for bonds Energy savings & Lead testing Trauma-Informed Care Every student Succeeds Act Results, page 3 Pilot program launched, page 12 Update and timeline, page 14 Feeder Updates: Century 4 | Glencoe 5 | Hilhi 6 | Liberty 7 n Hillsboro Online Academy 10 | Miller Education Center 10 n Calendars 8-9 n Volunteers 14 n Community Partners 15 3083 NE 49th Place l Hillsboro, OR 97124 503.844.1500 l www.hsd.k12.or.us 2 │ A LOOK INSIDE Hillsboro School District November 2016 HSD MIssion: ENgage and challenge all learners to ensure academic excellence resources to individual school sites; and dwelling units will be built over the next three develop the budget document. years, and in Cornelius, where approximately 900 new dwelling units will be built over the 5. Ensure Sustainability. Put the strategies into practice and evaluate results. thirds of this growth will occur within HSD next five to seven years (approximately two-- In early November, a team of District admin- boundaries). That’s not to mention the small Stewart and Director of Business Services Adder infill to thatprojects the facttaking that place our in existing Hillsboro. schools Michelleistrators, Morrison, led by Chief traveled Financial to Chicago Officer to Adam par- and facilities are aging and need maintenance ticipate in a conference with the other Alliance members and learn more about the Smarter possible for our students and staff. Our list Superintendent’s Message School Spending process. ofto high-priorityensure they aremaintenance as safe and items efficient includes as seismic upgrades, roof replacements, HVAC Superintendent Mike Scott comments on major topics In advance of the conference, all HSD adminis- for the 2016-17 school year. trators had a chance to go through a root cause concrete repair, and many others. analysis and prioritization of investment areas retrofits, lighting improvements, asphalt and that have a measurable impact on our student Our annual allocation from the State School Proactively Planning Fund is for ongoing operational costs and for the Future and math, academic extensions, graduation doesn’t account for large-scale infrastructure As we embarked upon this school year, we achievement goals (e.g. benchmark reading enhancements. We do have access to Con- knew it would be one full of new information tools learned at the conference, and through struction Excise Tax funds, which are collect- and change. In this issue, I’d like to talk about ongoingrate, etc.). collaboration Using additional with our information Alliance part and- ed by local governments as they issue permits a new budgeting process we’ve engaged in, as ner districts and GFOA support, we will con- for new construction and remodels; however, well as provide an update on preparations for these are not sizeable enough to complete upcoming bonds. the programs and practices that are most major renovations or to construct a new importanttinue to refine to enhancing our work student to identify achievement. and fund school. Smarter School Spending We have adopted several different methods of approaching our budgeting process over the the funds necessary years. These include ensuring that a multitude toWhere manage do bothwe newfind of voices are being heard, soliciting and ana- growth and existing lyzing outside-the-box thinking, and focusing facilities? The primary mechanism is by ask- students the most. ing voters to support our efforts on the areas that will benefit our a General Obligation To take these efforts to the next level, we have joined 35 other districts from 18 states across a G.O. bond or capital the U.S. in the Alliance for Excellence in School bond (also known as Budgeting, a program of the Government Toconstruction prepare bond).for this, known as “Smarter School Spending,” the pro- we have assembled a gramFinance outlines Officers a budget Association process (GFOA). that centers Also Groundbreaking in South Hillsboro is the first step in the future development of a whole new Bond Advisory Com- on aligning resources with areas of greatest community and, potentially, a new feeder system of HSD schools. mittee comprising dis- impact on student achievement. trict and school staff, Community Growth and students, parents, business leaders, commu- This program incorporates best practices and Potential Bonds nity advisors, and technical consultants to A groundbreaking ceremony held on Tuesday, evaluate our needs and put together a bond process: - involves going through a five-step budgeting opment process for South Hillsboro—a 1,400- 1. Plan and Prepare. Establish a partnership acreAugust community 9, 2016, officially that’s slated kicked to containoff the devel more Committeepackage to ispresent co-chaired to byvoters Mayor (anticipated Jerry Wil- than 8,000 dwelling units and 20,000 people leytimeline and Chamber is November President 2017 orDeanna May 2018). Palm. The leaders; develop principles and policies to over the next 20 years. It is the largest master- guidebetween the budgetthe finance process; and analyze instructional the cur- At press time, the Committee has toured our rent levels of student learning; and iden- region. Upon completion, South Hillsboro community to visit existing schools and to see tify budget communications strategy. willplanned contain greenfield 286 acres development of new parks ever and in open our the areas where new growth is occurring, and space, 15 miles of trails, and a multimodal held two meetings. Additional meetings and 2. Set Instructional Priorities. Develop goals; transportation network featuring world-class community open house events will take place identify the root causes of gaps between bicycle infrastructure and sidewalks. - goals and current state; research and age will be presented to the School Board in develop potential instructional priorities; Hillsboro School District currently owns 90 earlybetween April January 2017. and March, and a final pack and evaluate choices between instruction- acres in or adjacent to South Hillsboro. That al priorities. land is intended for building four new elemen- These meetings are open to the public, and tary schools, a new middle school, and a new - 3. Pay for Priorities. Apply cost analysis to the high school in the future—what will eventu- als on our website under budget process; and evaluate and priori- ally be a whole new feeder system. Aboutyou can HSD/Bond find the dates or andby all meeting materi tize expenditures to enact the instruction- scanning the QR code. al priorities. Of course, South Hillsboro isn’t the only place where development is happening. There 4. Implement Plan. - cial plan; develop a plan of action; allocate North Plains, where approximately 700 new Develop a strategic finan is also significant growth taking place in November 2016 A LOOK INSIDE Hillsboro School District │ 3 - down of our buildings. This included diligence in maintaining the build- ingsA majority at an “unoccupied” of our savings status ($220,782) as often was as possible, driven by and the using summer task lightshut- ing and reduced cooling when some level of occupancy was necessary. Energy Two schools in particular—Patterson Elementary and Liberty High— really drove the summer shutdown cost savings. Much of the credit is owed to their head custodians: Jeff Lewis at Patterson, and Don Bruns- Savings Update wick and Colin Banwell at Liberty. Jeff has been at Patterson for a year-and-a-half, District saves $355,000 in utility costs in the past year and cites knowing the building and getting staff on board as critical factors in his success. “You have to coordinate and communicate with In the November 2015 issue of “A Look Inside” we introduced you to everyone,” he explains. “It’s about incremental Jeff Hamman, our new Resource Conservation Manager, and talked changes and optimization—using exactly what about the District’s investment in energy-saving measures. Now, one you need and nothing extra.” year later, we are pleased to report a 5 percent reduction in total energy consumption and a Don and Colin express similar sentiments, and savings of $355,000 in utility costs between It’s about incremental changes also use strategies like segmentation in a school September 2015 and August 2016. and optimization—using exactly as large and often used as Liberty is. “Liberty what you need and nothing is the school that is probably used the most by Working with an outside contractor, the District extra." outside groups in the summer and throughout - the year,” notes Don. “But just because the gym “ —Jeff Lewis, Patterson Lead Custodian ify for reimbursement under Senate Bill 1149, is in use doesn’t mean other areas of the build- includingidentified lightingprojects improvements, at 13 facilities lightingthat would controls, qual ing need to be lighted and heated or cooled.” and water heaters, electrical upgrades, building system retro-commis- Congratulations and thanks sioning,digital building and other management improvements, control to be systems, completed high-efficiency by November boilers 2016. to Jeff, Don, Colin, and all of the other custodians, facili- ties staff, building adminis- Energy Trust of Oregon’s Strategic Energy Management Program trators and staff, and to Jeff At the same time, five schools were selected to participate in the Hamman for spearheading Patterson Elementary School, Brown Middle School, Poynter Middle this important work. We Liberty's Don Brunswick and Colin Banwell School,because Hilhi, they andhad Liberty the most High room School. to improve their energy efficiency: look forward to monitoring progress and seeing even more resource conservation and cost savings Over the past year, Jeff worked with our facilities team, custodians and in the years to come. other staff members at our buildings not only to complete the projects, but also to change practices around the usage of heating, air condition- ing, and lighting.