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2019 Feb 07 Council of Governors Papers 12 February 2019 Read More

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2019 Feb 07 Council of Governors Papers 12 February 2019 Read More Council of Governors Schedule Tuesday, 12 Feb 2019 6:00 PM — 7:45 PM GMT Venue Northgate Room, 2nd Floor, Quince House Organiser Georgina Holmes Agenda Agenda 2019 02 12 Feb Agenda 2019 02 12 Feb.docx 1. Apologies for absence To receive any apologies for the meeting. For Reference - Presented by Sheila Childerhouse 2. Welcome and introductions To note the resignation of Margaret Rutter, public governor and appointment of Robin Howe. To request mobile phones be switched to silent. For Reference - Presented by Sheila Childerhouse 3. Declaration of interests for items on the agenda To receive any declarations of interest for items on the agenda For Reference - Presented by Sheila Childerhouse 4. Minutes of the previous meeting (enclosed) To approve the minutes of the meeting held on 14 November 2018 For Approval - Presented by Sheila Childerhouse Item 4 CoG minutes 2018 11 14 Nov.doc 5. Matters arising action sheet (enclosed) To note updates on actions not covered elsewhere on the agenda For Reference - Presented by Sheila Childerhouse Item 5 Matters Arising Action sheet report from 2018 11 14 Nov.doc 6. Chair’s report (enclosed) To receive an update from the Chair For Reference - Presented by Sheila Childerhouse Item 6 Chair report to CoG - Feb 2019.docx 7. Chief executive’s report (enclosed) To note a report on operational and strategic matters For Reference - Presented by Nick Jenkins Item 7 Chief Exec Report Feb 19.docx 8. Governor issues (enclosed) To note the issues raised and receive any agenda items from Governors for future meetings For Reference - Presented by Florence Bevan Item 8 Governors issues.docx 9. Summary finance & workforce report (enclosed) To note the summary report For Reference - Presented by Gary Norgate Item 9 Summary Finance Report.docx 10. Summary quality & performance report (enclosed) To note the summary report For Reference - Presented by Alan Rose Item 10 Summary quality and performance report Feb 19.docx 11. Annual quality report and operational plan (enclosed) To approve the quality indicator to be tested by the external auditors and invite nominations from governors to act as readers for the annual quality report and operational plan. For Approval - Presented by Richard Jones Item 11 Annual quality report and operational plan.docx 12. Review of constitution (enclosed) To approve the proposed changes to standings orders of the Board and Governors’ code of conduct For Approval - Presented by Richard Jones Item 12 Constitution review cover sheet.pdf Item 12 Annex A Governors Code of conduct 2019 DRAFT.pdf 13. Register of interests (enclosed) To review the register of governors’ interests For Reference - Presented by Richard Jones Item 13 Register of Governors Interests.doc 14. Nominations Committee i)To elect a public governor to the Nominations committee (enclosed) ii)To receive a report from the meeting of 29 January 2019 (verbal) iii)To review the appraisal process for Non-Executive Directors and seek a minimum of six volunteers to participate in this process (enclosed) 14.1. To elect a public governor to the Nominations committee (enclosed) For Approval - Presented by Richard Jones Item 14 (i) Elect a governor to the Nominations committee.doc 14.2. To receive a report from the meeting of 29 January 2019 (verbal) For Reference - Presented by Sheila Childerhouse 14.3. To review the appraisal process for Non-Executive Directors and seek a minimum of six volunteers to participate in this process (enclosed) For Approval - Presented by Richard Jones Item 14 (iii) Review of appraisal process.doc Item 14 (iii) Appendix 1 Revised appraisal form.docx Item 14 (iii) Appendix 2 Appraisal process & timetable .docx 15. Report from Engagement Committee (enclosed) To receive the minutes from the meeting of 17 January 2019 For Reference - Presented by Florence Bevan Item 15 Report from Engagement Committee.docx 16. Lead Governor report (enclosed) To receive a report from the Lead Governor For Reference - Presented by Florence Bevan Item 16 Report from Lead Governor.docx 17. Staff Governors report (enclosed) To receive a report from the Staff Governors For Reference - Presented by Peta Cook Item 17 Report from Staff Governors .docx 18. Urgent items of any other business To consider any matters which, in the opinion of the Chair, should be considered as a matter of urgency For Reference - Presented by Sheila Childerhouse 19. Dates for meetings for 2019 Monday 13 May Tuesday 6 August Annual members meeting (Apex) - Tuesday 17 September Wednesday 13 November For Reference - Presented by Sheila Childerhouse 20. Reflections on meeting To consider whether the right balance has been achieved in terms of information received and questions for assurance and the Trust’s values and behaviours observed For Discussion - Presented by Sheila Childerhouse Agenda 2019 02 12 Feb Council of Governors Meeting There will be a meeting of the COUNCIL OF GOVERNORS of West Suffolk NHS Foundation Trust on Tuesday, 12 February 2019 at 18.00 in the Northgate Room, Quince House, West Suffolk Hospital Sheila Childerhouse, Chair Agenda General duties/Statutory role (a) To hold the Non-Executive Directors individually and collectively to account for the performance of the Board of Directors. (b) To represent the interests of the members of the corporation as a whole and the interests of the public. The Council’s focus in holding the Board to account is on strategy, control, accountability and culture. 18.00 GENERAL BUSINESS 1. A pologies for absence Sheila To receive any apologies for the meeting. Childerhouse 2. Welcome and introductions Sheila To note the resignation of Margaret Rutter, public governor and appointment of Childerhouse Robin Howe. To request mobile phones be switched to silent. 3. Declaration of interests for items on the agenda Sheila To receive any declarations of interest for items on the agenda Childerhouse 4. Minutes of the previous meeting (enclosed) Sheila To approve the minutes of the meeting held on 14 November 2018 Childerhouse 5. Matters arising action sheet (enclosed) Sheila To note updates on actions not covered elsewhere on the agenda Childerhouse 6. Chair’s report (enclosed) Sheila To receive an update from the Chair Childerhouse 7. Chief executive’s report (enclosed) Nick Jenkins To note a report on operational and strategic matters 8. Governor issues (enclosed) Florence Bevan To note the issues raised and receive any agenda items from Governors for future meetings 18.30 DELIVER FOR TODAY 9. Summary finance & workforce report (enclosed) Gary Norgate To note the summary report Council of Governors Page 2 of 90 18.40 INVEST IN QUALITY, STAFF AND CLINICAL LEADERSHIP 10. Summary quality & performance report (enclosed) Alan Rose To note the summary report 18.50 BUILD A JOINED UP FUTURE 11. Annual quality report and operational plan (enclosed) Richard Jones To approve the quality indicator to be tested by the external auditors and invite nominations from governors to act as readers for the annual quality report and operational plan. 19.00 GOVERNANCE 12. Review of constitution (enclosed) Richard Jones To approve the proposed changes to standings orders of the Board and Governors’ code of conduct 13. Register of interests (enclosed) Richard Jones To review the register of governors’ interests 14. Nominations Committee i) To elect a public governor to the Nominations committee (enclosed) Richard Jones ii) To receive a report from the meeting of 29 January 2019 (verbal) S Childerhouse iii) To review the appraisal process for Non-Executive Directors and seek a Richard Jones minimum of six volunteers to participate in this process (enclosed) 15. Report from Engagement Committee (enclosed) Florence Bevan To receive the minutes from the meeting of 17 January 2019 16. Lead Governor report (enclosed) Florence Bevan To receive a report from the Lead Governor. 17. Staff Governors report (enclosed) Peta Cook To receive a report from the Staff Governors 19.30 ITEMS FOR INFORMATION 18. Urgent items of any other business Sheila To consider any matters which, in the opinion of the Chair, should be considered as Childerhouse a matter of urgency 19. Dates for meetings for 2019 Sheila Monday 13 May Childerhouse Tuesday 6 August Annual members meeting (Apex) - Tuesday 17 September Wednesday 13 November 20. Reflections on meeting Sheila To consider whether the right balance has been achieved in terms of information Childerhouse received and questions for assurance and the Trust’s values and behaviours observed 19.35 CLOSE Council of Governors Page 3 of 90 1. Apologies for absence To receive any apologies for the meeting. For Reference Presented by Sheila Childerhouse 2. Welcome and introductions To note the resignation of Margaret Rutter, public governor and appointment of Robin Howe. To request mobile phones be switched to silent. For Reference Presented by Sheila Childerhouse 3. Declaration of interests for items on the agenda To receive any declarations of interest for items on the agenda For Reference Presented by Sheila Childerhouse 4. Minutes of the previous meeting (enclosed) To approve the minutes of the meeting held on 14 November 2018 For Approval Presented by Sheila Childerhouse REPORT TO: Council of Governors MEETING DATE: 12 February 2019 Draft Minutes of the Council of Governors Meeting held on 14 November SUBJECT: 2018 AGENDA ITEM: 4 PRESENTED BY: Sheila Childerhouse, Chair FOR: Approval Council of Governors Page 8 of 90 1 Council of Governors Page 9 of 90 1 DRAFT MINUTES OF THE COUNCIL OF GOVERNORS’ MEETING HELD ON
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