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Central Coalfields Limited Office of the General Manager(A), Sirka M/S___Address

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Central Coalfields Limited Office of the General Manager(A), Sirka M/S___Address Central Coalfields Limited Office of the General Manager(A), Sirka LIMITED TENDER NOTICE No.: GM (A)/Mining /CT/GDC-SND/ 14/ 272 Dated: 17.07.2014 M/s_______________________________________ Address___________________________________ __________________________________________ Limited tenders in two parts are invited from all the working transport contractors of Argada Area, Kuju Area, Barka-Sayal Area, H.Bagh Area & Rajrappa Area for loading and transportation of coal from Gidi-C Pit head stock (Heap No. 4 & 6 of Grade G- 6 & G- 8) to Saunda siding/Feeder Breaker of Barka-Sayal Area by contractor’s pay loader and contractor’s tipping trucks, Distance 11.56 KM for a period of four months as under: Description of work Quantity in T e Earne st Money 1. Transportation of coal from Gidi - Rs .49,165 / - only ( Rupees forty nine C Pit head stock heap No. (4 & 6 of thousand one hundred sixty five ) only Grade 6 & G 8) to Saunda 50,000 Te to be deposited by way of Bank Draft / siding/Feeder breaker via Gidi-W, Banker’s Cheque payable in favor of Officer’s Club Bhurkunda, PO’s Central Coalfields Limited ARGADA AREA Office, Bhurkunda, Distance 11.56 payable at Ramgarh. KM weighment to be done at Gidi-C as well as Saunda Weighbridge. 2. Loading of coal by contractor’s pay loader into contractor’s tipping 50,000 Te. trucks. Estimated value of work: Rs. 49,16,500.00 only (Rupees forty nine lakh sixteen thousand five hundred and paise zero) only at the diesel price of @Rs. 59.25 as on 13.05.14 Requirement of tipping trucks -- 6 (Six) Nos. Requirement of pay loader – 1 (One) No. Tender documents will be available from the Office of GM(A), Sirka; GM(K), Kuju; GM(Barka- Sayal); GM(H), Charhi; GM(R), Rajrappa Area on payment of Rs 1000/- (Non refundable) by money receipt by paying cash with the cash office of GM(A) ,Sirka; GM(K), Kuju; GM(Barka-Sayal); GM(H), Charhi; GM(R), Rajarapa during normal working days from 22.07.2014 to 31.07.14 excluding Sundays and holidays. 2 Service Taxes will be extra, if payable and will be reimbursed by the company on production of documentary proof of payment by the contractor to the appropriate authority and no reimbursement will be made on the basis of Cenvat Credit document. Offer in Sealed cover will be submitted in tender box kept in the office of GM (Opn) (A),Sirka & GM(CMC), CCL, Ranchi on 02.08.2014 up to 3:00 PM during working hours and it will be opened on 04.08.2014 at 4:00 PM. in the office of GM(OPRN)(A), Sirka in presence of tenderer or their authorized representative. 1. Tenderers are advised to visit the worksite before offering rates for the above transportation work and if the work is awarded in their favor, future dispute regarding the route distance will not be entertained by the Management. 2. Payment to the successful tenderer will be made through e-payment system from Area Accounts Officer (A), Argada after audit of the bills and such payment shall not be made more than once in a month. If there is any deficiency in Part-I, tender will be rejected without any further reference to the tenderer. The Management reserves the right to accept or reject any or all the tenders wholly or partly without assigning any reason whatsoever. General Manager(Oprn)(A) Sirka Distribution: 1. The GM (CMC), CCL HQ Ranchi. 2. The GM(BS),Barka-Sayal /GM(K),Kuju /GM(R),Rajrappa /GM(H),Charhi Area with a request to ensure distribution of notice to all working contractors of your area under delivery system and to send its receipt to this office before 02.08.2014. 3. The Project Officer, Gidi-C } with a request to attend the TC meeting on the 4. The Area Finance Manager(A), Argada } schedule date and time. 5. The Project Officer, Gidi-A/Gidi-W/Religara/Sirka/Argada.. 6. Staff Officer (Security)(A), Sirka. 7. The Senior Cashier, GM(A) Unit, Sirka. 8. Notice Boards of All Areas : (BS),Barka-Sayal / (K),Kuju / (R),Rajrappa / (H),Charhi /. 9. Notice Boards of all Projects : Sirka / Gidi-A / Gidi-W / Gidi-C / Religara / Argada. Copy to:- 1. The General Manager(A), Sirka. 2. CVO, CCL,Ranchi. 3. The DGM(MS/PR), CCL,Ranchi. 4. The General Manager(System),CCL,Ranchi/Corporate Nodal Officer :Along with hard copy and CD for uploading of the above NIT in CCL website on or before 22.07.14 . 3 annexure - I Format for Affidavit Non-Judicial Stamp Paper of Rs 50/- (Rs fifty only) AFFIDAVIT I, ………………………………………….., Partner/Legal Attorney/Accredited Representative of M/s ……………………………………, solemnly declare that: 1. We are submitting Tender for the work …………………………………………………………………………….against Tender Notice No……………………………………………….. Dated …………… 2. None of the Partners of our firm is relative of employee of …………………(Name of the Company) 3. All information furnished by us in respect of fulfillment of eligibility criteria and qualification information of this Tender is complete, correct and true. 4. All documents/credentials submitted along with this Tender are genuine, authentic, true and valid. 5. If any information and document submitted is found to be false/incorrect at any time, department may cancel my Tender and action as deemed fit may be taken against us, including termination of the contract, forfeiture of all dues including Earnest Money and banning/delisting of our firm and all partners of the firm etc. Signature of the tenderer Dated……………. Seal of Notary 4 ANNEXURE – II Bidder has to submit the original in physical form duly notarized Affidavit for Equipment /Fleet on non- judicial stamp paper of Rs.50/- (Rupees Fifty Only) Format for Affidavit AFFIDAVIT I, ________________________________Partners / Owners / Directors / Legal / Attorney / Accredited representative of M/s_____________________________, solemnly declare that, a) I/We are submitting tender for the work ________________________against NIT No.________________________________________dated______________ b) I/We undertake that the equipments matching with the requirement of the tendered work shall be deployed in the work by us either owned or hired, if the work is awarded to us. Deponent_______________________________________________ Dated__________________________________________________ Place___________________________________________________ Seal____________________________of ____________________Notary. 5 ANNEXURE-III e-Payment (TO BE RETURNED TO THE COMPANY) To, Central Coalfields Limited Darbhanga House, Ranchi Jharkhand. Dear Sir, Ref: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM / RTGS/ CBS/ INTRA BANK TRANSFER. WE, hereby authorize Central Coalfields Limited to make all our payments against our bills, Refund of Earnest Money Deposit and security deposits, through Electronic Fund Transfer System/ RTGS/ CBS/ Intra Bank Transfer. The details for facilitating the payments are given below. 1. NAME OF THE BENEFICIARY 2. ADDRESS(WITH PIN CODE) 3. TELEPHONE NO. (WITH STD CODE) 4. BANK PARTICULARS A) BANK NAME B) BANK TELEPHONE NO WITH STD CODE C) BRANCH NAME D) BANK BRANCH CODE E) BRANCH ADDRESS WITH PIN CODE F) BANK FAX NO. WITH STD CODE G) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE) H) 11 DIGIT IFSC CODE OF BENEFICIARY BRANCH I) BANK ACCOUNT NUMBER J) BANK ACCOUNT TYPE (TICK ONE) SAVINGS 6 CURRENT LOAN CASH CREDIT OTHERS IF OTHERS, SPECIFY 5. PERMANENT ACCOUNT NUMBER (PAN) 6. E-MAIL ADDRESS FOR INTIMATION REGARDING RELEASE OF PAYMENTS 7. CCL VENDER CODE (TO BE FILLED IN CAPITAL LETTERS) I/ We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not affected at all for reasons of incomplete or incorrect information , I/ We would not hold the Company responsible. We also agree to bear the bank charges, if any for enabling such transfer. SIGNATURE (AUTHORISED SIGNATORY) Name: Date: Official Stamp BANK CERTIFICATION: It is certified that above mentioned beneficiary holds a bank account no. with our branch and the particulars mentioned above are correct. SIGNATURE Name: (AUTHORISED SIGNATORY) Date: Authorisation No. Official stamp Page15 0f 15 7 GENERAL TERMS AND CONDITIONS Governing Contractual Transportation & Loading in Areas of Central Coalfields Limited _____________________ W.e.f. DECEMBER 2008 CENTRAL COALFIELDS LIMITED (A Subsidiary of Coal India Limited) DARBHANGA HOUSE, RANCHI 834 001 Contract Management Cell OFF:2360219(P&T),2360606(PBX)Extn. 5592 Tender Notice No. Dated : 8 (Section – 1) INSTRUCTIONS TO BIDDERS 1.0 SCOPE OF TENDERER 1.1 The Central Coalfields Limited, Office of the General Manager (A), Argada Area, Sirka Distt. Ramgarh (referred to as Employer in these documents) invites bids for the works as mentioned in the Notice Inviting Tenders (NIT). The tenderers should submit tenders for any or all the works mentioned in the NIT. 1.2 The successful Bidder will be expected to complete the Works by the intended Completion Date specified in the tender document. 2. ELIGIBLE TENDERERS 2.1 The Invitation for Bids is open to all Bidders eligible to participate as per qualifying criteria laid down separately hereinafter. 2.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information. 2.3 Joint Venture: Two or three companies / contractors participating in the bid as Joint Venture should submit firm wise participation details Banker’s name, execution of work with details of contribution of each and all other relevant details (as in annexure-B). Each entity will be jointly responsible for completing the task as per the contract. 2.4 The company reserves the right to allow Public Enterprises purchase preference facility as admissible under prevailing policy. 2.5 Prior permission is required to be taken from the Principal employer for engagement of sub- contractors in transportation contracts. 3. QUALIFICATION OF THE TENDERER: 3.1 In the event that pre-qualification of potential bidders has been undertaken, only Bids from pre- qualified bidders will be considered for award of Contract.
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