YAVAPAI COUNTY GOP
PRECINCT COMMITTEEMAN
HANDBOOK
2019-2020
Table of Contents
SECTION I
Letter from YavGop Chair – Donna Tanzi 2
YavGop Executive Committee Board 3
Introduction 4
Founding of the Republican Party 5
Republican Platform 2016 Preamble 6
Arizona Republican Party – How We Are Structured 7-9
The Successful Precinct Committeeman 10-12
Yavapai County Republican Committee 2019 Committeeman Oath 13
YavGop Precincts Allocation 14
Voter Registration 15-16
2019-2020 Election Dates/Voter Registration Deadlines 17
Republican Contact Information Local/State/Federal 18-21
Maps – State and County 22-25
Notes 26
SECTION II
2017 Continuing Bylaws of Yavapai GOP 1-20
Copyright 2019 Yavapai County Republican Committee All Rights Reserved
Paid for by the Yavapai County Republican Commttee, Chair - Donna Tanzi 112B East Union Street, Prescott, Arizona 86314 (928) 776-4500 www.yavgop.org Not authorized by any candidate or candidate committee Assembled and Researched by Brenda Dickinson, YavGop Education Chair
Page 1
YAVAPAI COUNTY GOP Dear Precinct Committeemen, PRECINCT COMMITTEEMAN
HANDBOOK Each election cycle we’ve been warned, “This is THE most critical election 2019-2020 in our lifetime.” Our 2018 General Election was that wake-up call when the Democrat Party made significant inroads into Arizona politics – they gave us a left-leaning U.S. senator who hardly represents our American values, and they’ve gained state legislative seats that threaten our Republican agenda. And yet, in each election cycle the question remains: How do we Republicans address this political paradigm shift and get back to winning? Many will agree that the Precinct Committeemen (PCs) are the grassroots of our Party. As above average voters, you do, indeed, influence our county and state voters. Your involvement in the Republican Party at the local level is one of educator and patriot. Your most important mission to be embraced is: Through Your Knowledge, Garner the Maximum Number of Republican Votes from Your Precinct. Over the next two years, our local focus is to establish a united, educated, and fully staffed Precinct Committeemen Membership. We are looking to fill all eligible vacant PC seats with those that understand the heavy lifting of the Republican Party begins with each of us volunteering a minimum of 12 hours per month. Through your participation and dedication, we will activate this strategy with neighborhood walks and phone calls focused on expounding on this message, “Why voting Republican is vital for Yavapai County; Arizona; and the United States of America.” What better way can we help in the re-election of President Trump and improve our national and state Republican majority than showing our support in each of Yavapai County’s 45 precincts? If your precinct is full, I hope you will direct your family, friends and neighbors on how best they can serve in another capacity. Thank you to all our county Precinct Committeemen who work so tirelessly to keep Yavapai County RED! I look forward to all of us rolling up our sleeves and working together in this endeavor to keep our country on track with liberty, capitalism and patriotism.
Donna Tanzi Chairwoman Yavapai County Republican Committee
Page 2 Yavapai County Republican Committee Executive Committee Board 2019-2020
County Chair Donna Tanzi [email protected]
Harry Oberg 1st Vice Chair [email protected]
Paul Carey 2nd Vice Chair [email protected]
Roger Reinsch Treasurer [email protected]
Alex Harris Assistant Treasurer [email protected]
Sandra Laney Secretary [email protected]
Anne Roper Assistant Secretary [email protected]
112B Union Street • Prescott, AZ 86303 (928) 776-4500 • (928) 776-4552 (Fax) • [email protected]
Page 3 IntroductionIntroduction
Abraham Lincoln (1809-1865)
“The“The whole whole state state must bemust so well be organized so well thatorganized every Whig that every Whig cancan be be brought brought to the to polls. the polls. So divide So the divide country the into country small districtsinto small and appointdistricts in andeach appoint a committee. in each Make a committee. a perfect list Make of voters a perfect and ascertain list of withvoters certainty and ascertain for whom with they certainty will vote. for Keep whom a theyconstant will watchvote. Keepon the doubtfula constant voters watch and have on themthe doubtful talked to votersby those and in whom have they them have talked the most to confidence.by those in On whom Election they Day have see the that most every confidence. Whig is brought On to Election the polls.” Day - Abrahamsee that Lincoln, every Whig 1840 is brought to the polls.”
- Abraham Lincoln, 1840 The basics of precinct organization are the same today as they were when Abraham Lincoln wrote this 179 years ago. The advent of new technology and modern media haveThe basicschanged of the precinct conduction organization of campaigns, are butthe thesame means today of achieving as they werevictory when at the pollsAbraham remains, Lincoln at its wrote core, thisthe same; 179 years Republican ago. The activists advent talking of new to their technology neighbors and of themodern importance media of have supporting changed candid theates conduction who advocate of campaigns, core Republican but theprinciples. means of achieving victory at the polls remains, at its core, the same; Republican Youractivists job talkingis straightforward: to their neighbors find voters of the who importance support our of supportingcandidates, candidatesmake sure theywho advocateare registered core toRepublican vote, and principles.make sure they vote.
Your job is straightforward: find voters who support our candidates, make sure they are registered to vote, and make sure they vote.
Page 4 Founding of the Republican Party
On July 6, 1854, just after the anniversary of the nation, an anti-slavery state conventionFounding was held of inthe Jackson, Republican Michigan. The Party hot day forced the large crowd outside to a nearby oak grove. At this “Under the Oaks Convention” theOn July first 6, 1854, statewide just after candidates the anniversary were of the selected nation, an for anti -slaverywhat statewould become the convention was held in Jackson, Michigan. The hot day forced the large crowd Republicanoutside to a nearby Party. oak grove. At this “Under the Oaks Convention” the first statewide candidates were selected for what would become the Republican UnitedParty. by desire to abolish slavery, it was in Jackson that the Platform of the Under the Oaks Convention read: “…we will cooperate and be known as REPUBLICANS…”United by desire to abolish Prior toslavery, July, itsmaller was in Jackson groups that had the gathered Platform inof theintimate settings Under the Oaks Convention read: “…we will cooperate and be known as likeREPUBLICANS the schoolhouse…” Prior to in July, Ripon, smaller Wisconsin. groups had However,gathered in theintimate meeting settings in Jackson wouldlike the beschoolhouse the first in ever Ripon, mass Wisconsin. gathering However, of the the Republicanmeeting in Jackson Party. would be the first ever mass gathering of the Republican Party. The name “Republican” was chosen, alluding to Thomas Jefferson’s The name “Republican” was chosen, alluding to Thomas Jefferson’s Democratic- Democratic-RepublicanRepublican Party and conveying Party a commitment and conveying to the ainalienable commitment rights ofto life, the inalienable rightsliberty, andof life, the pursuitliberty, of and happiness. the pursuit of happiness.
First Republican Party meeting in Ripon, Wisconsin, on March 20, 1854. First Republican Party meeting in Ripon, Wisconsin, on March 20, 1854.
On JanuaryJanuary 1, 1863,1, 1863, President President Abraham Abraham Lincoln issues Lincoln the Emanciipation issues the Emanciipation Proclamation.
On January 31, 1865, a Republican controlled 38th Congress passes the 13th OnAmendment January abolishing 31, 1865, slavery. a Republican controlled 38th Congress passes the 13th Amendment abolishing slavery.
Page 5 Republican Platform 2016 Preamble
With this platform, we the Republican Party reaffirm the principles that unite us in a common purpose. We believe in American exceptionalism. We believe the United States of America is unlike any other nation on earth. We believe America is exceptional because of our historic role — first as refuge, then as defender, and now as exemplar of liberty for the world to see. We affirm — as did the Declaration of Independence: that all are created equal, endowed by their Creator with inalienable rights of life, liberty, and the pursuit of happiness. We believe in the Constitution as our founding document. We believe the Constitution was written not as a flexible document, but as our enduring covenant. We believe our constitutional system — limited government, separation of powers, federalism, and the rights of the people — must be preserved uncompromised for future generations. We believe political freedom and economic freedom are indivisible. When political freedom and economic freedom are separated — both are in peril; when united, they are invincible. We believe that people are the ultimate resource — and that the people, not the government, are the best stewards of our country’s God- given natural resources. As Americans and as Republicans we wish for peace — so we insist on strength. We will make America safe. We seek friendship with all peoples and all nations, but we recognize and are prepared to deal with evil in the world. Based on these principles, this platform is an invitation and a roadmap. It invites every American to join us and shows the path to a stronger, safer, and more prosperous America. This platform is optimistic because the American people are optimistic. This platform lays out — in clear language — the path to making America great and united again. . . . That is why the many sections of this platform affirm our trust in the people, our faith in their judgment, and our determination to help them take back their country. This means removing the power from unelected, unaccountable government. This means relieving the burden and expense of punishing government regulations. And this means returning to the people and the states the control that belongs to them. It is the control and the power to make their own decisions about what’s best for themselves and their families and communities. This platform is many things: A handbook for returning decision- making to the people, a guide to the constitutional rights of every American, and a manual for the kind of sustained growth that will bring opportunity to all those on the sidelines of our society. Every time we sing, “God Bless America,” we are asking for help. We ask for divine help that our country can fulfill its promise. We earn that help by recommitting ourselves to the ideas and ideals that are the true greatness of America. Committee Members: All 50 states including for Arizona, Andrea Kadar and Lynden (Len) Munsil. National Convention – July 18, 2016, www.gop.com/ rules-and-resolutions and www.gop.com/platform
Page 6 Arizona Republican Party – How We Are Structured
The 12 elected officers of the State Committee include: State Chairman Assistant Secretary First Vice Chairman Assistant Treasurer Second Vice Chairman Sergeant-at-Arms Third Vice Chairman Assistant Sergeant-at-Arms Secretary National Committeeman Treasurer National Committeewoman
The State Executive Committee Includes: • 12 elected officers of the State Committee (see above) • 15 County Republican Chairmen • 15 County 1st Vice Chairmen & 2nd Vice Chairmen – 30 people • 27 Members-at-Large (3 from each of the 9 Congressional Districts) • Up to 30 Legislative District Chairmen (non-voting) • And, under Article V of the Arizona GOP Bylaws, the president/chairman of each nationally recognized Republican auxiliary organization with at least 2,000 dues-paying members in the state. Each Congressional District sends one representative to Washington, D.C. Arizona currently has 9 Representatives. Under Article 1, Section 2 of the Constitution, seats in the House of Representatives are apportioned among the states by population, as determined by the census conducted every ten years. Each state is entitled to at least one Representative. There are currently 435 representatives, a number fixed by law since 1911. Each state, regardless of population or size, has two senators. Currently, there are 100 senators representing the 50 states. Each Legislative District sends two representatives and one senator to the Arizona State Legislature. There are 30 LDs, thus, 60 State Representatives and 30 State Senators.
State Committee: Per Article II, Section A of the AZ GOP Bylaws, membership of the State Committee is comprised of: 1) 15 County Republican Chairmen, and 2) One State Committee member of each County Committee for each three elected Republican Precinct Committeemen pursuant to the ARS 16-821. a) These State Committeemen shall be elected for a two-year term at the statutory meeting of the County Committee’s elected membership. b) In counties of 500,000 or more population, State Committeemen posts shall be allocated proportionately to the numbers of elected PCs in each legislative district. Page 7 Per AZ GOP Bylaws, Article III, Section A, the statutory organizational meeting shall convene to organize the State Committee no later than the fourth Saturday in January in each odd-numbered year. At the meeting, the state committee shall organize itself by electing from its membership a chairman, a secretary and a treasurer and shall transact such other business as may properly come before it. And, per AZ GOP Bylaws, Article III, Section B, the mandatory meeting of the state committee shall be held in January of each even-numbered year to receive reports of officers, to elect non-statutory officers, and to conduct such other business as may properly come before the meeting.
County Committees: Per the Arizona Revised Statute 16-821, A.: “The whole number of precinct committeemen of a political party shall constitute the County Committee of the party.” And per A.R.S. 16-824, A, “The county committee shall meet for the purpose of organizing no later than the second Saturday in January of the year following a general election” to elect officers from its membership and to elect state committeemen. The Chairman of the County Committee shall be an ex- officio member of the State Committee.
Legislative District Committees: LD Committees exist in counties of more than 500,000 people and include all PCs within that district. As of the 2010 Census, Yavapai County has 231,993 people, which will change in the 2020 Census, thus Yavapai County has not organized an LD. Yavapai and Maricopa Counties share LD1, and Maricopa has organized. There are 30 LDs in Arizona and most are in Maricopa. Each LD shall meet after the effective date of reapportionment due to the current Census that realigns or changes the district boundaries per ARS 16-823. Per the ARS 16-823 after each general election, elected PCs in a legislative district may meet to organize their legislative district committee and elect officers. State Committeemen shall be chosen at the first meeting of the LD or, if there is no LD committee, at the first meeting of the County Committee per ARS 16-825. The same rule applies for the LDs as for counties, there is one state committeeman nominated for every three elected precinct committeemen. The Chair of the LD is an ex-officio member of the County Committee in which a plurality of the LD’s registered voters resides. Thus, the Chair of Maricopa LD1 sits at the table of the Maricopa County Committee.
Precinct Committeemen: 1) Per the ARS 16-822, “Any member of a recognized political party who is a registered voter in the precinct is eligible to seek the office of precinct committeeman of that party in that precinct.” 2) At the primary election the members of a political party entitled to representation residing in each precinct shall choose one of their number as a county PC. The members shall choose one additional PC for each 125 voters or major fraction Page 8 thereof registered in the party in the precinct as of March 1st of the general election year. 3) PC election takes place during the August Primary Election of even numbered years. Every PC no matter how long their service must run for re-election. 4) The term of office of a PC is two years and begins on October 1 after the primary election at which the PC was a candidate and continues until October 1 after the following primary election at which a PC is elected. 5) The County Board of Supervisors shall fill the vacant positions of PCs from a list submitted by the County Chairman of the Republican Party. 6) There are 45 precincts in Yavapai County and according to the State of Arizona Official Canvass of the 2018 General Election on the Arizona Secretary of State website, www.azsos.gov, there are 1,489 precincts statewide.
Area Directors and Precinct Captains: See the Yavapai County GOP Bylaws Sections 4.3 and 4.6 in back of Handbook for details reference Area Directors and Precinct Captains: Following the certification of the Primary Election results by the County Board of Supervisors and prior to the Statutory/Organizational Meeting, the PCs within each Area shall elect an Area Director, who must be a PC residing within the Area. And, the PCs of each precinct shall elect from among their number a Precinct Captain. The duties of the Area Director shall include but not be limited to: • Holding Area meetings as are deemed necessary. • Assisting the County Chair in the performance of his/her duties as needed. • Attending meetings as deemed necessary. • Keeping a current record of the Area’s organization, including the names of all Precinct Captains, PCs and volunteers. • Organizing and promoting registration drives within his/her Area.
The duties of Precinct Captain shall include but not be limited to: • Holding monthly meetings with the PCs in order to keep them updated. • Assisting PCs and workers within his/her precinct during elections. • Attending meetings as deemed necessary. • Recruiting and training PCs to fill all authorized PC positions. • Maintaining contact with members of the precinct. • Recommending replacements for PC vacancies within the precinct. • Assisting the Area Director and County Chair in the performance of his/her duties as needed.
Proxies ARS 16-828 allows parties through their bylaws, to use proxies at organizational meetings. Proxies shall be given to a qualified elector of the precinct where the member resides. The proxy shall be valid for only the length of the meeting for which it was given and must be attested by a notary public or two witnesses.
Page 9 The Successful Precinct Committeeman
MISSION STATEMENT To Deliver the Maximum Number of Republican Votes from Your Precinct.
In Arizona, the precinct committeeman is the most important elected official to our Republican Party – the dedicated men and women who hold this position constitute the foundation of our party in all fifteen counties. A precinct committeeman is a party worker at the grassroots level. Precinct committeemen are elected by voters in their precinct during general election years. PCs are elected at the August primary election. If the number of PCs nominated exceeds the number of PCs allowed in any given precinct, the election will proceed to the General election for that precinct in November. See YavGop Bylaws Section 4.1 Precinct Committeemen in back of Handbook.
PRECINCTS A precinct is the smallest political unit in the state. Ideally, it is a small area comprised of people who are familiar with the neighborhood and the local school who want to maintain or improve their community. Precinct boundaries are established by the County Board of Supervisors by December 1st, the year prior to the state primary and general elections. A total of 1,489 precincts were established in Arizona for the 2018 elections. The following list indicates the number of precincts in each county. (azsos.gov/ election/votereg)
Apache 44 Mohave 24 Cochise 49 Navajo 14 Coconino 71 Pima 249 Gila 39 Pinal 102 Graham 22 Santa Cruz 24 Greenlee 8 Yavapai 45 La Paz 11 Yuma 44 Maricopa 743 TOTAL 1,489
Qualifications – To be appointed as a Republican PC, a person must be: • A registered Republican entitled to continued representation on the primary election ballot. • Reside in their precinct.
Page 10 Election – Candidates for the office must file with the County Elections Department between 105 and 75 days prior to the election the following documents: • A Nomination Petition signed by a small number of voters registered in the same party and residing in the same precinct. • A Nomination Paper declaring candidacy and stating the candidate’s name as it is to appear on the ballot. • An Affidavit of Qualification stating that the candidate meets the qualifications of the office he/she seeks.
Appointment – If the date to become elected in August has past and there are still vacancies in the precinct for PCs, registered Republicans can be appointed by the County Board of supervisors until they can run for the office. However, no PC appointments shall be made between the certification of the Primary Election in August and the Statutory/Organizational meeting in January. Only PCs who have been elected at the primary election may vote at county and state committee organizing meetings. Appointed PCs have limited voting rights per the Yavapai GOP Bylaws in Sec 5.2 Par 2.
Precinct Committeeman Objectives • Identify and register non-voters who may vote Republican. • Identify political affiliation of new residents. • Get to know those voters and establish personal relationships. There is no single recipe for success that works in every precinct, but it isn’t uncommon for active PCs to report spending 10 – 20 hours per month on PC related activities. As the elected Republican Precinct Committeeman in your precinct, you are the political leader of your neighborhood for the Republican Party. As your organization’s link to the Yavapai County Republican Committee and the Arizona GOP, you should stay familiar with the strategies and agenda of the party and be able to share them when called upon. It is the obligation of the PC to learn the dynamics of your precinct and know what it takes to maximize the Republican vote. The best free resources for voting history are the GOP Data Center, the Arizona Secretary of State website at www.azsos.gov and the Yavapai County Elections Department at www.yavapai.us/electionsvr. The GOP Data Center is under construction.
Ways to Connect with the voters in your Precinct • Distribute campaign literature in your precinct. • Walk door-to-door with candidates. • Find yard sign locations within your precinct for candidates during election cycles. • Assist your local candidates with petition signature gathering, mailings, phone calls. • Help to recruit volunteers to work with you in your precinct or work for local candidates. Page 11 • Motivate voters to go to the polls and give them reasons to vote for Republican candidates. • Participate in meetings, special events and fundraisers.
This list is just a start. As every precinct is different, so is every campaign, which means how each campaign may rely on PCs for help is likely to vary from race to race.
GOP Data Center As a Precinct Committeeman you will have access to the GOP Data Center that will provide tools to enhance your understanding of voter history to enable you to create call lists, walking lists and to connect knowledgably with voters in your precinct. This will be available through the Arizona GOP Advantage App or other means provided by them. The YavGop 2nd Vice Chair will be able to assist in this area, also.
BASIC PRECINCT COMMITTEEMAN DUTIES: • Elect a Captain in your precinct and assist him/her wherever and whenever needed. • Divide your precinct into a manageable workload among PCs. • Recruit volunteers to do door-to-door walking and make phone calls to residents living within your precinct. • Canvass the precinct periodically and keep track of changes in the neighborhood, making sure all new Republicans are registered to vote. • Ensure registration forms are always available for new voters. • Monitor precinct for young people who have just turned 18. • Remain neutral toward all Republican candidates prior to the Primary. • Demonstrate a willingness to work together toward party unity. • Assist with voter registration efforts and participate in “Get-Out-The-Vote” (GOTV) activities on Election Day. • Attend meetings when necessary including PC Meetings, PC Captains and Area Directors meetings, Statutory/Organizational, Mandatory and Special County Meetings. Attending meetings will keep you informed and help you build relationships with other Republican leaders. Your presence at times counts toward a quorum enabling official business to be conducted. When necessary vote by proxy. • Attend training classes. • Stay informed and attend political forums, events, rallies and fundraisers. • Join the YavGop Trunk ‘N’ Tusk – the primary fundraising arm for YavGop to support county operations and sponsor fundraising activities.
Get-Out-The-Vote (GOTV) – PCs may maintain a file of all their party’s registered voters in the precinct. This information is provided to the parties by the County Recorder. PCs may add specific information to the file about the special needs of voters such as absentee voting information on Election Day. PCs may also organize phone banks and walking lists to remind voters to go to the polls on Election Day.
Page 12 Yavapai County Republican Committee 2019 Committeeman Oath
I, say your name, understand I have been elected/appointed to act on behalf of the Republican voters in my precinct. I will perform my duties to the best of my abilities as described in the Yavapai County Republican Committee Bylaws. I realize I am expected to:
1. Identify and register all Republicans in my precinct. 2. Work to expand my political knowledge to be of service to my party. 3. Recruit other Precinct Committeemen not only for my precinct but for my Area and County. 4. Attend precinct and county meetings when possible. 5. Protect the integrity of our elections by becoming familiar with the Yavapai County Voter Registration process. 6. Actively support the Yavapai County Republican Trunk ‘N Tusk, fundraisers, clubs and events. 7. Participate in the Arizona GOP Get-Out-the-Vote (GOTV) during the Election Cycles. 8. Support only Republican candidates in partisan and non-partisan elections and assist them in getting elected. 9. Remain neutral toward all Republican candidates running for the same office during a primary election while working as a Precinct Committeeman. 10. Work with the Yavapai County Republican Committee to achieve Party unity.
I believe in the Republican Party Principles and in the Constitution of the United States and will work to preserve them, so help me God.
Signature of Precinct Committeeman ______
Date:
Page 13 YAVGOP PRECINCTS YAVGOP PRECINCTS (As of(As 4/17/19) of 4/17/19)
Area Precinct Name Allowed Now Need 1 201 Eagle 32 23 9 1 202 Court 20 14 6 1 203 Fair 16 10 6 1 204 Golf 23 15 8 1 205 Mine 4 0 4 1 206 Hill 2 0 2 1 207 Mesquite 6 0 6 1 208 Yarn 4 1 3 1 209 Wick 3 1 2 1 210 Walnut 1 0 1 1 211 Springs 1 0 1 1 212 Pleasant 1 0 1 1 213 Skull 3 0 3 1 214 Kirk 4 0 4 2 215 Buck 18 6 12 2 216 Creek 8 0 8 2 217 Wind 1 0 1 2 218 Well 9 0 9 2 219 Fort 23 1 22 2 220 Rim 1 0 1 2 221 Salt 2 0 2 2 222 Bug 12 3 9 2 223 Sunset 8 2 6 2 224 Towers 1 0 1 2 225 Iron 24 11 13 3 226 Spirit 1 0 1 3 227 Ruby 12 0 12 3 228 Scarlet 13 7 6 3 229 Onyx 24 10 14 3 230 Azure 21 7 13 3 231 Quail 3 0 3 3 232 Ghost 7 4 3 3 233 Bridge 1 0 1 4 234 Watson 34 31 3 4 235 Ranch 20 8 12 4 236 Camp 4 3 1 4 237 Basin 25 8 17 4 238 Graze 30 4 26 4 239 Coyote 12 6 6 4 240 Cars 4 0 4 4 241 Stone 3 1 2 5 242 Water 21 21 0 5 243 Burro 29 5 24 5 244 Bison 34 17 17 5 245 Bighorn 19 4 15 Total 45 Precincts 544 223 320 40.99% 58.82% Page 14 Voter Registration
Voter registration is the first critical battle of the election cycle. With many elections decided by less than 2%, registering more voters is a priority for the Arizona Republican Party.
Voter Registration Statistics - January 1, 2019*
PARTY NAME REGISTERED VOTERS %
Democratic 1,172,216 30.99% Green 6,610 0.17% Libertarian 32,374 0.86% Republican 1,313,023 34.72% Other 1,257,995 33.26% Total 3,782,218
What qualifies someone to vote in Arizona? • Be a citizen of the United States. • Be a resident of Arizona and the county listed on your Voter Registration Card. • Be 18 years of age or more on or before the day of the next regular General Election. • Not be a convicted felon, unless your civil rights have been restored. • Not be adjudicated incompetent (See www.azsos.gov for more details).
Proof of Citizenship Requirements when filling out a Voter Registration Form: If you are voting for the first time in Arizona or you have moved to another county in Arizona, your voter registration form must include proof of citizenship or the form will be rejected. If you have an Arizona Driver license or non-operating identification license issued after October 1, 1996, no additional documents are needed.
The following is a list of acceptable documents to establish citizenship: • A legible photocopy of a birth certificate and supporting legal documentation if the name on the birth certificate is not the same as your current name. • A legible photocopy of the pertinent pages of your passport. • U.S. naturalization documents or Alien Registration Number. • Indian Census Number, Bureau of Indian Affairs Card Number, Tribal Treaty Card Number or Tribal Enrollment Number. • A legible photocopy of Tribal Certificate of Indian Blood or Affidavit of Birth.
Page 15 What to Bring to the Yavapai County Vote Centers per the ARS 16-579 (A): When you arrive to vote on Election Day, announce your name and place of residence to the election official and present one form of identification from List #1 or two different forms of identification from List #2 or #3.
List #1 – Sufficient photo ID including name and address (one required) • Valid Arizona Driver License. • Valid Arizona non-operating identification card issued after October 1, 1996. • Tribal enrollment card or other form of tribal ID. • Valid United States federal, state, or local government issued identification.
List #2 – Sufficient ID without a photograph including name and address (two required) • Utility bill of the elector that is dated within 90 days of the date of the election. • Bank or credit union statement that is dated within 90 days of the date of the election. • Valid Arizona vehicle registration. • Indian Census Card. • Property tax statement of the elector’s residence. • Tribal enrollment car or other form of tribal identification. • Arizona vehicle insurance card. • Recorder’s Certificate. • Any mailing to the elector marked “Official Election Material”. • Valid United States federal, state or local government issued identification including a voter registration card issued by the County Recorder.
List #3 – Mix & Match from Lists #1 & #2 (two required) • Any valid photo identification from List 1 in which the address does not reasonably match the precinct register accompanied by a non-photo identification from List 2 in which the address does reasonably math the precinct register. • U.S. Passport without address and one valid item from List 2. • U.S. Military identification without address and one valid item from List 2.
Yavapai County Vote Centers For the nearest Vote Center go to www.yavapai.us/electionsvr for a current list and further information.
Page 16 2019-2020 Election Dates
ELECTION DATE VOTER REGISTRATION DEADLINE
March 12, 2019* February 11, 2019 May 21, 2019* April 22, 2019 August 27, 2019* July 29, 2019 November 5, 2019* October 7, 2019 March 10, 2020* February 10, 2020
Presidential Preference Election March 17, 2020 February 18, 2020 May 19, 2020* April 20, 2020
Primary Election August 25, 2020 July 27, 2020
General Election November 3, 2020 October 5, 2020
*Local jurisdictions only. Note: County, city and local jurisdictions are responsible for administering elec- tions on the above dates where applicable. All voter registration deadlines are pursuant to A.R.S. §§ 16-120 & 16-134.
Page 17 Republican Party Contact Information Republican Party Contact Information
National Leadership:
Republican National Committee (RNC) Ronna McDaniel, Chairwoman 310 First St. SE Washington, DC 20003 (202) 863-8500 www.gop.com
Arizona Leadership
Arizona Republican Party (AZ GOP) 3501 N. 24th St. Phoenix, AZ 85016 (602) 957-7770 http://azgop.org
State Chairman – Kelli Ward [email protected]
Arizona National Committeewoman – Lori Klein Corbin [email protected]
Arizona National Committeeman – Bruce Ash (520) 795-2100 [email protected]
County Leadership
Yavapai County Republican Committee (Yav Gop) Donna Tanzi, Chair 112B Union Street Prescott, AZ 86303 (928) 776-4500 [email protected] or [email protected] website: www.yavgop.org
US Senate
Senior Senator – Kyrsten Sinema (D) 2200 E. Camelback Rd., Ste. 120 317 Hart Senate Office Bldg. Phoenix, AZ 85016 Washington, D.C. (602) 598-7327 (202) 224-4521 www.sinema.senate.gov/contact-Kyrsten
Junior Senator – Martha McSally (R) B40D Dirksen Senate Office Bldg. 407 W. Congress St., Ste. 103 Washington, D.C. 20510 Tucson, AZ 85701 (202) 224-2235 (520) 670-6334 https://mcsally.house.gov/contact_martha
US House of Representatives
Page 18 District 1 – Tom O’Halleran (D) 324 Cannon House Office Bldg 405 N. Beaver St., Ste 6 Washington, D.C. 20515 Flagstaff, AZ 86001 (202) 225-3361 (928) 286-5338 [email protected]
District 2 – Ann Kirkpatrick (D) 309 Cannon HOB 1636 N. Swan Rd., Ste 200 Washington, D.C. 20515 Tucson, AZ 85712 (202) 225-2542 (520) 881-3588 www.kirkpatrick.house.gov
District 3 – Raul M. Grijalva (D) El Pueblo Community Center 1511 Longworth HOB 101 W. Irvington Rd. Washington, D.C. 20515 Bldgs. 4 & 5 (202) 225-2435 Tucson, AZ 85714 www.grijalva.house.gov (520) 622-6788
District 4 – Paul Gosar, DDS (R) 2057 Rayburn HOB 122 N. Cortez St., Ste. 104 Washington, D.C. 20515 Prescott, AZ 86301 (202) 225-2315 (928) 445-1683 www.gosar.house.gov
District 5 – Andy Biggs (R) 1318 Longworth HOB 2509 S. Power Rd., Ste. 204 Washington, D.C. 20515 Superstition Plaza (202) 225-2635 Mesa, AZ 85209 www.Biggs.house.gov (480) 699-8239
District 6 – David Schweikert (R) 1526 Longworth HOB 14500 N. Northsight Blvd., Ste. 221 Washington, D.C. 20515 Scottsdale, AZ 85260 (202) 225-2190 (480) 946-2411 www.schweikert.house.gov
Junior Senator – Martha McSally (R) B40D Dirksen Senate Office Bldg. 407 W. Congress St., Ste. 103 Washington, D.C. 20510 Tucson, AZ 85701 (202) 224-2235 (520) 670-6334 https://mcsally.house.gov/contact_martha
US House of Representatives
District 1 – Tom O’Halleran (D) 324 Cannon House Office Bldg 405 N. Beaver St., Ste 6 Washington, D.C. 20515 Flagstaff, AZ 86001 (202) 225-3361 (928) 286-5338 [email protected]
District 2 – Ann Kirkpatrick (D) 309 Cannon HOB 1636 N. Swan Rd., Ste 200 Washington, D.C. 20515 Tucson, AZ 85712 (202) 225-2542 (520) 881-3588 www.kirkpatrick.house.gov
District 3 – Raul M. Grijalva (D) El Pueblo Community Center 1511 Longworth HOB 101 W. Irvington Rd. Washington, D.C. 20515 Bldgs. 4 & 5 (202) 225-2435 Tucson, AZ 85714 www.grijalva.house.gov (520) 622-6788
District 4 – Paul Gosar, DDS (R) 2057 Rayburn HOB 122 N. Cortez St., Ste. 104 Washington, D.C. 20515 Prescott, AZ 86301 (202) 225-2315 (928) 445-1683 www.gosar.house.gov
District 5 – Andy Biggs (R) 1318 Longworth HOB 2509 S. Power Rd., Ste. 204 Washington, D.C. 20515 Superstition Plaza (202) 225-2635 Mesa, AZ 85209 www.Biggs.house.gov (480) 699-8239
District 6 – David Schweikert (R) 1526 Longworth HOB 14500 N. Northsight Blvd., Ste. 221 Washington, D.C. 20515 Scottsdale, AZ 85260 (202) 225-2190 (480) 946-2411 www.schweikert.house.gov
District 7 – Reuben Gallego (D) 1131 Longworth HOB 1601 North 7th St., Ste. 310 Washington, D.C. 20515 Phoenix, AZ 85006 (202) 225-4065 (602) 256-0551 www.rubengallego.house.gov
District 8 – Debbie Lesko (R) 1113 Longworth HOB 7121 W. Bell Rd., Ste. 200 Washington, D.C. 20515 Glendale, AZ 85308 (202) 225-4576 (623) 776-7911 www.lesko.house.gov
District 9 – Greg Stanton (D) 128 Cannon HOB 2944 N. 44th St., Ste. 150 Washington, D.C. 20515 Phoenix, AZ 85018 (202) 225-9888 (602) 956-2463 www.stanton.house.gov Page 19
Arizona State Government
Governor Doug Ducey (R) www.AZGovernor.gov Arizona State Capitol (602) 542-4331 1700 W. Washington St. (800) 253-0883 Phoenix, AZ 85007-2808
Secretary of State, Katie Hobbs (D) www.AZSos.gov Arizona State Capitol (602) 542-4285 1700 W. Washington St., Floor 7 (800) 458-5842 Phoenix, AZ 85007-2808
Arizona State Treasurer, Kimberly Yee (R) www.AZTreasury.gov Arizona State Capitol (602) 542-7800 1700 W. Washington St., #102 (877) 365-8310 Phoenix, AZ 85007-2808
Attorney General Mark Brnovich (R) www.AZAG.gov 2005 N. Central Ave. (602) 542-5025 Phoenix, AZ 85004-2926
AG’s Prescott Office 1000 Ainsworth Dr., Ste. A-210 Prescott, AZ 86305-1610 (928) 778-1265
District 7 – Reuben Gallego (D) 1131District Longworth 7 – Reuben HOB Gallego (D) 1601 North 7th St., Ste. 310 1131Washington, Longworth D.C. HOB 20515 1601Phoenix, North AZ 785006th St., Ste. 310 (202)Washington, 225-4065 D.C. 20515 (602)Phoenix, 256 AZ-0551 85006 www.rubengallego.house.gov(202) 225-4065 (602) 256-0551 www.rubengallego.house.gov District 8 – Debbie Lesko (R) 1113District Longworth 8 – Debbie HOB Lesko (R) 7121 W. Bell Rd., Ste. 200 Washington,1113 Longworth D.C. HOB 20515 Glendale,7121 W. Bell AZ Rd.,85308 Ste. 200 (202)Washington, 225-4576 D.C. 20515 (623)Glendale, 776 AZ-7911 85308 www.lesko.house.gov(202) 225-4576 (623) 776-7911 www.lesko.house.gov District 9 – Greg Stanton (D) 128District Cannon 9 – Greg HOB Stanton (D) 2944 N. 44th St., Ste. 150 Washington,128 Cannon D.C.HOB 20515 Phoenix,2944 N. 44AZ th 85018 St., Ste. 150 Washington,(202) 225-9888 D.C. 20515 Phoenix,(602) 956 AZ-2463 85018 www.stant(202) 225-on.house.gov9888 (602) 956-2463 www.stanton.house.gov
A rizona State Government A rizona State Government Governor Doug Ducey (R) www.AZGovernor.gov GovernorArizona State Doug Capitol Ducey (R) www.AZGovernor.gov(602) 542-4331 Arizona1700 W. State Washington Capitol St. (602)(800) 542253-43310883 1700Phoenix, W. AZWashington 85007-2808 St. (800) 253-0883 Phoenix, AZ 85007-2808 Secretary of State, Katie Hobbs (D) www.AZSos.gov SecretaryArizona State of State, Capitol Katie Hobbs (D) www.AZSos.gov(602) 542-4285 Arizona1700 W. State Washington Capitol St., Floor 7 (602)(800) 542458-42855842 1700Phoenix, W. AZWashington 85007-2808 St., Floor 7 (800) 458-5842 Phoenix, AZ 85007-2808 Arizona State Treasurer, Kimberly Yee (R) www.AZTreasury.gov Arizona State Treasurer,Capitol Kimberly Yee (R) www.AZTreasury.gov(602) 542-7800 Arizona1700 W. State Washington Capitol St., #102 (602)(877) 542365-78008310 1700Phoenix, W. AZWashington 85007-2808 St., #102 (877) 365-8310 Phoenix, AZ 85007-2808 Attorney General Mark Brnovich (R) www.AZAG.gov Attorney2005 N. GeneralCentral Ave. Mark Brnovich (R) www.AZAG.gov(602) 542-5025 2005Phoenix, N. CentralAZ 85004 Ave.-2926 (602) 542-5025 Phoenix, AZ 85004-2926
AG’s Prescott Office 1000AG’s Prescott Ainsworth Office Dr., Ste. A-210 Prescott,1000 Ainsworth AZ 86305 Dr., -Ste.1610 A -210 (928)Prescott, 778 AZ-1265 86305 -1610 (928) 778-1265 Superintendent of Public Instruction Kathy Hoffman (D) 1535 W. Jefferson St. Phoenix, AZ 85007 (602) 542-5393 or (800) 352-4558 www.azed.gov/superintendent
Speaker of the House Russell “Rusty” Bowers (R) Arizona State Capitol 1700 W. Washington St. Phoenix, AZ 85007 (602) 926-4221 or (800) 352-8404 www.azleg.gov or [email protected]
President of the Arizona Senate Karen Fann (R) [email protected] Arizona State Capitol (602) 926-5874 Capitol Complex Room 1700 W. Washington St., Room 204 Phoenix, AZ 85007-2890
State Representative Noel Campbell [email protected] Arizona State Capitol (602) 926-3124 1700 W. Washington, Room 304 Phoenix, AZ 85007-2890
State Representative Steve Pierce [email protected] Arizona State Capitol (602) 926-4838 1700 W. Washington, Room 308 Phoenix, AZ 85007-2890 Page 20
Superintendent of Public Instruction Kathy Hoffman (D) 1535 W. Jefferson St. Phoenix, AZ 85007 (602) 542-5393 or (800) 352-4558 www.azed.gov/superintendent
Speaker of the House Russell “Rusty” Bowers (R) Arizona State Capitol 1700 W. Washington St. Phoenix, AZ 85007 (602) 926-4221 or (800) 352-8404 www.azleg.gov or [email protected]
President of the Arizona Senate Karen Fann (R) [email protected] Arizona State Capitol (602) 926-5874 Capitol Complex Room 1700 W. Washington St., Room 204 Phoenix, AZ 85007-2890
State Representative Noel Campbell [email protected] Arizona State Capitol (602) 926-3124 1700 W. Washington, Room 304 ArizonaPhoenix, State AZ 85007 Government-2890 (cont)
State Representative Steve Pierce [email protected] Arizona State Capitol (602) 926-4838 1700 W. Washington, Room 308 Phoenix, AZ 85007-2890
Y avapai County Elections & Voter Registration
Leslie M. Hoffman, Recorder 1015 Fair Street Prescott, AZ 86305 (928) 771-3244
Lynn Constabile, Elections Director 1015 Fair Street Prescott, AZ 86305 (928) 771-3250
Laurin Custis, Registrar of Voters 1015 Fair Street Prescott, AZ 86305 (928) 771-3248
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Arizona is divided into 9 Congressional Districts
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Arizona is divided into 30 Legislative Districts
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Arizona is divided into 15 Counties
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Page 25 Notes
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CONTINUING BYLAWS
OF THE
YAVAPAI COUNTY REPUBLICAN COMMITTEE
APPROVED AND ADOPTED January 7, 2017
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Table of Contents 1 NAME AND PURPOSE ...... 5 1.1 Name and Purpose ...... 5 1.1.1 Name ...... 5 1.1.2 Purpose and Objectives ...... 5 2 AUTHORITY AND MEMBERSHIP ...... 5 2.1 Authority ...... 5 2.2 Membership ...... 5 2.3 Vacancies ...... 5 3 OFFICERS ...... 5 3.1 Statutory Elective Officers and Term of Office ...... 5 3.2 Qualifications of Persons for Office ...... 5 3.3 Method of Electing Officers ...... 6 3.4 Method of Appointing Committee Chairmen ...... 6 3.5 Removal of Officers ...... 6 3.6 Filling Vacancies ...... 6 3.6.1 County Chairman ...... 6 3.6.2 Executive Committee ...... 6 3.6.3 State Committeeman ...... 6 3.7 Duties of Elective Officers ...... 6 3.7.1 County Chairman ...... 6 3.7.2 First Vice-Chairman ...... 7 3.7.3 Second Vice-Chairman ...... 7 3.7.4 Secretary ...... 7 3.7.5 Assistant Secretary ...... 7 3.7.6 Treasurer ...... 7 3.7.7 Assistant Treasurer ...... 8 3.8 Duties of Committee Chairman ...... 8 3.8.1 Credentials Chairman ...... 8 3.8.2 Finance Chairman ...... 8 3.8.3 Membership Chairman ...... 8 3.8.4 Voter Registration Chairman ...... 8 3.8.5 Education Chairman ...... 8 3.8.6 Volunteer Chairman ...... 8 3.8.7 Bylaws Committee Chairman ...... 9 3.8.8 Nominating Committee Chairman ...... 9
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3.9 Duties of Non-Committee Appointees ...... 9 3.9.1 Chaplain ...... 9 3.9.2 Parliamentarian ...... 9 3.9.3 Sergeant at Arms ...... 9 4 PRECINCT AND AREA ORGANIZATION ...... 9 4.1 Precinct Committeemen ...... 9 4.2 Term of Office of PCs ...... 10 4.3 Precinct Captains ...... 10 4.4 Removal of Precinct Captains ...... 10 4.5 Areas ...... 10 4.6 Area Directors ...... 10 4.7 Removal of Area Directors ...... 11 5 MEETINGS ...... 11 5.1 Notice of Meetings ...... 11 5.2 Statutory/Organizational Meeting ...... 11 5.3 Mandatory Meeting ...... 11 5.4 Special Meetings ...... 11 5.5 Quorum ...... 12 5.6 Proxies...... 12 5.7 Order of Business ...... 12 5.7.1 Parliamentary Practice ...... 12 5.7.2 Order of Business ...... 13 5.8 Resolutions ...... 13 5.8.1 Procedures ...... 13 5.8.2 Voting ...... 13 5.8.3 Floor Resolutions ...... 14 5.8.4 Memorials ...... 14 6 COMMITTEES ...... 14 6.1 Executive Committee ...... 14 6.2 Credentials Committee ...... 15 6.3 Finance Committee ...... 15 6.4 Rules Committee ...... 15 6.5 Resolutions Committee ...... 15 6.6 Membership Committee ...... 15 6.7 Voter Registration Committee ...... 15 6.8 Education Committee ...... 16
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6.9 Nominating Committee ...... 16 6.10 Other Committees ...... 16 7 NOMINATION and VOTING PROCEDURES ...... 16 7.1 Nomination and Election of the Officers of the County Committee ...... 16 7.1.1 Nominating Committee ...... 16 7.1.2 Other Nominations ...... 17 7.1.3 Nominations from the Floor ...... 17 7.1.4 Multiple nominations ...... 17 7.1.5 Nominations ...... 17 7.1.6 Voting ...... 17 7.2 Nominations and Election of State Committeemen ...... 17 7.2.1 Nomination ...... 17 7.2.2 Voting ...... 17 7.3 Nominations and Election of Delegates to the Quadrennial State Convention ...... 18 7.3.1 Call for Special Meeting ...... 18 7.3.2 Who may be a delegate ...... 18 7.3.3 How are delegates elected ...... 18 7.3.4 Floor nominations ...... 18 7.3.5 Voting ...... 18 8 DURATION AND METHOD OF AMENDMENT ...... 18 8.1 Duration of Bylaws ...... 18 8.2 Method of Amending Bylaws ...... 19 8.2.1 Amendments Proposed at Statutory/Organizational or Mandatory Meetings...... 19 8.2.2 Amendments Proposed at Other Meetings ...... 19 8.2.3 Amendment by Law ...... 19 8.3 Repeal ...... 19 8.4 Copies of Bylaws ...... 19 9 EFFECTIVE DATE OF BYLAWS ...... 19 PROXY ...... 20
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1 NAME AND PURPOSE 1.1 Name and Purpose 1 1 1 a e The name of this organization is the YAVAPAI COUNTY REPUBLICAN COMMITTEE (County Committee). 1 1 2 P e a e e 1. Promote effective communications to keep members and the general electorate informed on Republican goals, principles, philosophy and platform through political education. 2. Strengthen the party by encouraging development of vibrant complimentary grassroots Republican organizations, clubs and activities across the county. 3. Recruit capable Republican leaders to run for public office. 4. Support training for candidates and workers to conduct, manage and win elections. 5. Train precinct committeeman and volunteers to grow the party, register voters and achieve maximum election turnouts for Republican candidates. 6. Perform appropriate activities, duties and services as necessary to support Republican state and national party organization. 7. Raise funds for political activities and business affairs of the Committee. 8. Recognize individuals and organizations demonstrating exemplary and enduring achievement toward the goals of the Committee.
2 AUTHORITY AND MEMBERSHIP 2.1 Authority 1. These bylaws are created by virtue of the Arizona Revised Statutes ARS 16-821. 2. These bylaws shall, when not in conflict with State Law or State Party bylaws, establish a working organization, and prescribe rules for the governance, conduct of meetings and business of the County Committee. 2.2 Membership 1. The County Committee consists of all Republicans registered in Yavapai County who have been elected or appointed Precinct Committeemen (PCs) in accordance with ARS 16-821. 2.3 Vacancies 1. In addition to other provisions of law regarding removal from office, a vacancy shall exist in the office of PC when the PC moves from the precinct from which he/she was elected or appointed. 2. Vacancies in the Executive Committee due to death, resignation, moving from the county or any provision of law shall be filled as provided for herein. (Sec 3.6) 3. Vacancies of State Committeemen due to death, resignation, moving from the county or any provision of law shall be filled as provided for herein. (Sec 7.2.2)
3 OFFICERS 3.1 Statutory Elective Officers and Term of Office 1. There shall be a County Chairman, First Vice-Chairman, Second Vice-Chairman, Secretary, Assistant Secretary, Treasurer and Assistant Treasurer elected for two year terms at the Statutory/Organizational Meeting. 3.2 Qualifications of Persons for Office 1. An officer shall at the time of his or her election be a member of the County Committee.
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2. All officers elected to the County Committee shall be elected PCs. 3.3 Method of Electing Officers 1. The Statutory Elective Officers of the County Committee shall be elected at the Statutory/Organizational Meeting. Details of the process are in Sec 7.1 below. 2. Officers and committee chairs shall deliver all records, files and property of the Committee to their successor when leaving office unless otherwise directed by the Executive Committee. 3.4 Method of Appointing Committee Chairmen 1. Committee Chairmen shall be appointed by the County Chairman. 3.5 Removal of Officers 1. An Executive Committee member may only be removed with a vote by the elected membership of the County Committee, present in person or by proxy (hereinafter present) at any meeting, provided that the total number of such votes cast constitutes a majority of the total elected PCs. 2. An elective officer may not be removed at a Special Meeting (See Sec 5.4 below) unless the proposed removal is set forth in the notice of call of the items of business of such meeting. 3. Committee Chairmen appointed by the County Chairman shall serve subject to his/her pleasure. 3.6 Filling Vacancies 3 6 1 a a In the case of a vacancy of the County Chairman: a. When the vacancy occurs within sixty-days prior to a Mandatory Meeting (Sec 5.3 below) of the County Committee, a successor shall be elected at that meeting and shall hold office for the unexpired term. b. When the vacancy occurs within a sixty-day period prior to a Statutory/Organization Meeting (Sec 5.2 below) of the County Committee, a successor shall be elected at that meeting. c. In other cases, a Special Meeting (Sec 5.4 below) shall be called within 30 days to elect a successor. d. Elected PCs at this meeting shall elect the County Chairman according to the procedure in Sec 7.1 below. 3 6 2 e e ee 1. In the case of a vacancy of other Executive Committee officers, an interim officer shall be appointed to fill the vacancy by the County Chairman with consent of the Executive Committee at a regularly scheduled meeting of the Executive Committee at which a quorum is present. 2. An interim officer shall serve until the next meeting of the County Committee. At the next meeting, the elected PCs shall elect a successor to serve the unexpired term. 3 6 3 a e ee a 1. In the case of a vacancy for State Committeeman, the County Chairman shall appoint, in accordance with ARS 16-825.01, the person with the most votes below the initial cutoff to fill that vacancy. This process shall continue through the ranking order (See Sec 7.2.2) until the vacancy is filled. 2. In the event that none of the candidates for State Committeeman accept the appointment, the County Chairman shall appoint any elected County PC to fill said vacancy. 3.7 Duties of Elective Officers 3 7 1 a a The County Chairman shall: a. Be the recognized leader of the Party in the County. b. Coordinate the county wide activities of the Party.
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c. Preside at all meetings of the County Committee and the Executive Committee. d. Appoint all sub-committee Chairmen and shall be an ex-officio member of all committees. e. Represent the County Committee in an official capacity. 3 7 2 e a a The First Vice-Chairman shall: a. In the absence of the County Chairman or in the event of a vacancy in that office, the First Vice-Chairman shall perform the duties of the County Chairman during such absence or vacancy. b. Serve as Events Coordinator c. Work with the Finance Chair in fundraising efforts. d. Assist the County Chairman in the performance of his duties as needed. 3 7 3 e e a a 1. The Second Vice-Chair shall: a. In the absence of both the County Chairman and First Vice-Chairman, the Second Vice- Chairman shall perform the duties of the County Chairman during such absence or vacancy. b. Serve as liaison between the Executive Committee and the recognized Republican Clubs in Yavapai County. c. Assist the Membership Chairman in all PC related operations. d. Assist the County Chairman in the performance of his duties as needed. 3 7 4 e e a The Secretary shall: a. Keep minutes of all meetings of the County Committee and the Executive Committee. b. Transmit all Calls for County Committee meetings in a timely manner. c. Preserve all permanent records of the County Committee. d. Perform such other functions as may be incidental to the office of Secretary. 3 7 5 a e e a 1. In the absence of the Secretary, the Assistant Secretary shall perform the duties of the Secretary. 2. In the case of a vacancy the Assistant Secretary shall perform the duties of the Secretary until the next scheduled meeting of the County Committee when an election to fill the position shall take place. 3 7 6 ea e The Treasurer shall: a. Comply with and perform the duties set forth in ARS 16-907.] b. Receive all monies provided to the County Committee. c. Be custodian of all the funds received by the County Committee. d. Oversee the handling and recording of all receipts for goods and services. e. Disburse budgeted funds and those approved by the Executive Committee. f. Disbursement to be in the form of an Automatic Payment from our Bank Account, Electronic Payment via the Bank’s Bill Payment system, or by a Physical Check signed by the Treasurer or designee. g. Keep the financial records of the County Committee on a calendar year basis. h. Compile and present an annual written report to the County Chairman and the Executive Committee. i. Compile and present a current report at every County Committee meeting. j. Provide a two year budget to the membership and Executive Committee at the first County meeting following the Statutory/Organizational meeting. k. Prepare and file all Secretary of State Campaign Finance Reports in a timely manner in accordance with ARS 16-926 via the Secretary of State’s Bulk Filing System.
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l. Comply with contribution limits and requirements as set forth in ARS 16-915 for City, Town or County office. Note: To ensure compliance with this statute, all contributions to Legislative District and Statewide campaigns are handled by the Arizona Republican Party. m. Provide the financial books for review by a committee of at least three qualified persons, having background and experience in financial bookkeeping, appointed by the County Chairman with the consent of the Executive Committee. This review will be conducted in January of each odd year and at such times as the Executive Committee deem necessary. n. Be bonded or insured by a reputable company qualified to do such business in Arizona, in the amount of $30,000.00 or more as determined by the Executive Committee. Funds for bonding and/or insurance to be provided by the Yavapai County Republican Committee. 3 7 7 a ea e 1. In the absence of the Treasurer, the Assistant Treasurer shall perform the duties of the Treasurer. 2. In the case of a vacancy the Assistant Treasurer shall perform the duties of the Treasurer until the next scheduled meeting of the County Committee when an election to fill the position shall take place. 3. Shall be bonded or insured by a reputable company qualified to do such business in Arizona, in the amount of $30,000.00 or more as determined by the Executive Committee. Funds for bonding and/or insurance to be provided by the Yavapai County Republican Committee. 3.8 Duties of Committee Chairman 1. Committee Chairmen shall appoint members to their respective committees as required. 2. All Committee Chairmen shall be elected PCs. 3 8 1 e e a a a 1. The Credentials Chairman shall: a. Organize and oversee a committee of not fewer than four (4) members and provide their names to the Secretary prior to the Call to meeting being issued. b. Provide a means for verification of credentials of the PCs and proxies during registration at the County meetings. c. Provide a quorum count of the County Committee to the County Chairman, after registration has been closed, and ensure an accurate count of eligible members. 3 8 2 a e a a 1. The Finance Chairman shall review the proposed budget presented by the Treasurer. 2. The Finance Chairman shall determine fundraising efforts and donor solicitations necessary to accommodate the operations of the County Committee. 3 8 3 e e a a 1. The Membership Chairman shall coordinate the activities of the Membership Committee and strive to fill all authorized PC positions within Yavapai County. 3 8 4 e eg a a a 1. The Voter Registration Chairman shall develop a countywide voter registration organization, and shall develop and implement programs to maximize Republican voter registration in this county. 3 8 5 a a a 1. The Education Chairman shall develop a plan to educate and inform the voters about the Republican Party’s goals and philosophy. 2. The Education Chairman shall provide training materials to ensure all PCs are trained. 3 8 6 ee a a 1. The Volunteer Chairman shall coordinate the activities of volunteers at County Headquarters and other authorized venues.
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2. The Volunteer Chairman will maintain a list of volunteers and their interests. 3 8 7 a ee a a 1. The Bylaws Committee Chairman shall oversee the review and identification of ambiguous or conflicting sections within the bylaws that need amending. 2. Remedies shall be suggested and proposed to the County Committee for approval. 3. Words, sentences, and sections to be amended will be identified by strikethrough and suggested changes highlighted by colored font. 4. Upon acceptance by the County Committee of newly proposed bylaws, the Bylaws Committee shall undertake to ensure that all applications, literature and educational materials are in accordance with the Bylaws. 3 8 8 a g ee a a 1. The Nominating Committee Chairman shall not be a member of the current Executive Committee. 2. The Nominating Committee Chairman shall conduct at least one meeting prior to the vetting of Candidates to discuss and vote upon questions to be submitted for each particular office. 3. The Nominating Committee Chairman shall oversee all candidate interviews, ensuring that each candidate receives equal and just consideration. 3.9 Duties of Non-Committee Appointees 3 9 1 a a 1. The Chaplain shall invoke Divine guidance, at the opening of all meetings. 2. The Chaplain need not be a member of the County Committee. 3 9 2 Pa a e a a 1. The Parliamentarian shall advise the County Chairman and all subcommittees on all procedural matters, and shall act as parliamentarian at all meetings of the County Committee. 2. The Parliamentarian shall not preside over any actions brought before the committee other than to provide clarifications on procedural matters when requested. 3. The Parliamentarian need not be a member of the County Committee. 3 9 3 e gea a 1. The Sergeant at Arms shall attend all meetings of the County Committee and will maintain order under the direction of the Chairman. 2. The Sergeant at Arms shall be a PC.
4 PRECINCT AND AREA ORGANIZATION 4.1 Precinct Committeemen 1. Precinct Committeemen shall be registered Republicans who have made application and been approved by the Yavapai County Board of Supervisors. 2. In the event of a vacancy in the office of PC, including the failure to elect at the primary election the number of authorized PCs ( ARS 16-821) such vacancy may be filled by appointment by the County Board of Supervisors. However, no PC appointments shall be made between the certification of the Primary Election and the Statutory/Organizational Meeting. Appointed PCs have limited voting rights as in Sec 5.2 Par 2 below. 3. Precincts with more candidates than vacancies shall be decided by election during the Primary Elections held in August of each even numbered year. The duties of the PC shall include but not be limited to: a. Voting in person or by proxy at each and every county party election. b. Assisting the Republican Party in voter registration.
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c. Assisting Republican voters to vote on election days. d. Attending all County Committee, Area and Precinct meetings. e. Creating enthusiasm and support for the Republican Party. f. Helping elect Republican candidates. g. Recruiting and training leaders of the Republican Party. The Precinct Committeeman applications, oaths and educational materials shall be in line with these bylaws and are not to purport or impose any further restrictions and/or obligations upon their duties. 4.2 Term of Office of PCs 1. Unless otherwise provided by law, the term of office of an elected PC shall commence on the day following the date the Board of Supervisors certifies the election or in the case of an appointed PC, on the day following the date of approval by the County Board of Supervisors. 2. The term of office of all PCs shall terminate on the day following the primary election next preceding the general election. 3. However, this provision shall have no application to the term of office of statutory elective offices of the County Committee. A statutory elected officer’s term of office ends with the election of a new officer at the Statutory/Organizational meeting. 4.3 Precinct Captains 1. After the certification of the Primary Election results by the County Board of Supervisors and prior to the Statutory/Organizational Meeting, the PCs of each Precinct shall elect from among their number a Precinct Captain. 2. If the PCs of any precinct fail to elect a Precinct Captain within the time prescribed, said Precinct Captain may be temporarily appointed by the Area Director to serve until such time as those PCs shall elect a Captain. 3. If the Area Director does not make such an appointment within thirty (30) days after the Statutory/Organizational Meeting, the County Chairman may make the temporary appointment. The duties of Precinct Captains shall include but not be limited to: a. Assisting PCs and workers within his/her precinct during elections. b. Organizing registration drives within the precinct. c. Recruiting and training PCs to fill all authorized PC positions. d. Maintaining contact and organization with members of the precinct. e. Recommending replacements for PC vacancies within the precinct. f. Assisting the County Chairman in the performance of his duties as needed and whenever possible. 4.4 Removal of Precinct Captains 1. When a petition requesting the removal of a Precinct Captain, signed by a majority of the PCs within that precinct, is delivered to the Area Director, a special meeting shall be called within that precinct for the purpose of removing the Precinct Captain. At such a meeting, the majority of PCs present may remove the Precinct Captain. Proxies shall be cast as provided in Sec 5.7 below. 4.5 Areas 1. There shall be 5 Areas corresponding to the Yavapai County Supervisor Districts. Each Area shall be presided over by an Area Director. 4.6 Area Directors 1. Following the certification of the Primary Election results by the County Board of Supervisors and prior to the Statutory/Organizational Meeting, the PCs within each Area shall elect an Area Director, who must be a PC residing within the Area.
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If the PCs of any Area fail to elect an Area Director within thirty (30) days following the Statutory/Organizational Meeting, the County Chairman may appoint an Area Director from among the PCs residing within the Area. The duties of the Area Director shall include but not be limited to: a. Organizing the Area for effective and continuous organizational works on behalf of the Republican Party and its candidates. b. Holding Area meetings as are deemed necessary. c. Assisting the County Chairman in the performance of his duties as needed. d. Attending all Area Director Meetings called by the County Chairman in person or by proxy. Such proxy shall be carried by a qualified Republican elector in accordance with Sec 5.7 below. e. Keeping a current record of the Area’s organization, including the names of all Precinct Captains, PCs and volunteers. f. Assisting in the organization, maintenance and support of Republican clubs within his/her Area when requested. g. Organizing and promoting registration drives within his/her Area. 4.7 Removal of Area Directors 1. Area Directors elected by the Area PCs may only be removed by a vote of the Area PCs. A majority of PCs within an Area may petition the County Chairman to call a special meeting of that Area for the purpose of removing the Area Director. At such a meeting, a majority of committeemen present may remove the Area Director. Proxies at such meetings shall be carried by a registered Republican elector/voter of the precinct where the committeeman resides. 2. Area Directors appointed by the County Chairman serve at the pleasure of the County Chairman.
5 MEETINGS 5.1 Notice of Meetings 1. Notice of the time, place and purpose of the meetings shall be delivered by the Secretary to all PCs via electronic or traditional mail not less than 10 days prior to any meeting. This notice is referred to as a Call to Meeting or simply a Call. A proxy form shall accompany the notice of each meeting. 5.2 Statutory/Organizational Meeting 1. The Statutory/Organizational Meeting shall convene prior to the State Statutory/Organizational Meeting as provided by ARS 16-824 and ARS 16-826 to elect members of the Executive Committee, elect state committeemen and for the transaction of authorized business. 2. Only PCs elected at the Primary Election prior to the date of the Statutory/Organization Meeting shall be permitted to vote in the election of the Executive Committee and State Committeemen. 5.3 Mandatory Meeting 1. A Mandatory Meeting of the County Committee shall be held prior to the State Mandatory Meeting for the purpose of receiving reports of officers and for the purpose of conducting other authorized business. 5.4 Special Meetings Special Meetings may be held at any time upon: a. A written Call issued by the County Chairman or b. A written Call signed by twenty percent (20%) or more of the membership of the County Committee, provided that at least fifty percent (50%) of the Areas are represented among the signers or
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c. A written Call signed by at least forty percent (40%) of the voting members of the Executive Committee. d. The Executive Committee shall set the time, date and venue for the Special Meeting within ten (10) days of receipt of a properly executed Call. The date of the meeting shall be within forty (40) days of receipt of a properly executed Call. 2. The Secretary must: a. Verify and validate the Call and b. Verify that any ballot used for a Special Meeting conforms to the wording specified in the Call. All Calls for Special Meetings must: a. Contain the reason, time and place of the Special Meeting and b. Be delivered to the Secretary at least 30 days prior to the date of the meeting and c. Be distributed to the membership10 days prior to the meeting and d. Be validated by the Secretary by contacting the signers of the Call within 10 days of receipt of the Call. The signers have 10 days, after contact, to respond for any corrections; otherwise the call is accepted as written and distributed at least 10 days before the meeting. 4. No business other than that stated in the notice of the call shall be transacted at a Special Meeting. 5.5 Quorum 1. A quorum for the transaction of the general business of the County Committee shall be thirty- three and one third (33 1/3) percent of the members of the County Committee, appointed and elected, present in person or by proxy and eligible to vote on the questions. 2. A quorum for the purpose of electing the Executive Committee and State Committeemen at the Statutory/Organizational Meeting shall consist of those elected PCs present in person or by proxy at the time of the vote. 3. A quorum for Committees authorized by these bylaws will be a simple majority of its members present. 4. Registration of members will be extended 30 minutes after scheduled starting time to accommodate those arriving late to meetings. Other non-voting business may be conducted prior to the Credential Committee’s report. 5. Once a quorum has been established for a meeting, it shall be deemed established for the entire meeting. No further quorum calls are allowed. No motion to adjourn for lack of a quorum is allowed. 5.6 Proxies 1. At all meetings of the County Committee, members shall be entitled to vote in person or by proxy appointed in the manner provided by ARS 16-828. 2. Proxies may only be carried by qualified Republican electors from the precinct being represented and must be properly notarized or signed by two witnesses. 3. The form of proxy as contained on page 22 in these bylaws or the tailored form specific to the meeting included with the meeting notice shall be used for all meetings. A photo copy of the required form of proxy is acceptable. 4. In the event that more than one proxy is named by the same person, the proxy bearing the latest date and hour of signing will be honored by the Credentials Committee, provided that the proxy is deemed valid and legal. 5.7 Order of Business 5 7 1 Pa a e a P a e 1. The latest edition of Robert’s Rules of Order shall govern the conduct of all meetings sanctioned by these bylaws when they are not inconsistent with these bylaws.
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5 7 2 e e Unless otherwise determined by the Chairman, the order of business for the Statutory/Organizational or Mandatory meeting shall be: a. Call to Order. b. Invocation and Pledge of Allegiance. c. Program (Speakers and committee reports may be adjusted to accommodate schedules). d. Credentials Committee report and declaration of quorum. e. Treasurer’s Report. f. Election of statutory officers and State Committeemen, at the Statutory/Organizational Meeting. g. Other business. h. Adjournment. The order of business for Special Meetings shall be: a. Call to Order. b. Invocation and Pledge of Allegiance. c. Proof of proper call of the meeting. d. Credentials Committee report and declaration of quorum. e. Treasurer’s Report f. Business as stated in the call. g. Adjournment. 5.8 Resolutions 5 8 1 P e e 1. The Resolutions Committee shall consider all proposed resolutions prior to any resolutions being submitted to the County Committee. 2. All resolutions submitted to the Committee shall be sponsored by a PC. No outside organizations shall be allowed to submit resolutions without PC sponsorship. The name of the resolution sponsor must be included with the submission of a resolution. 3. All resolutions to be considered by the Resolutions Committee may be no more than 250 words long and must be submitted forty- five days in advance of the scheduled meeting. The Preamble shall precede the Resolution and must be succinct. The Preamble shall not be considered part of the Resolution. 4. The Committee may initiate, recommend, modify or reject any resolution. Reasons for rejecting or modifying a resolution will be delivered in writing to the sponsor of the resolution within 5 days of the Committee’s decision. The sponsor will be allowed to make revisions and resubmit said resolution without violating the 45 day rule in paragraph 3 above. 5. Since the Resolution Committee’s purpose is to give the full assembly the benefit of its complete debate and judgment, motions to table or to close or limit debate on a resolution brought before this Committee will not be allowed. 6. All resolutions approved by the Resolutions Committee shall be sent to the precinct committeemen with the Call to Meeting. 5 8 2 g 1. Unless a written ballot is specified in the call for the meeting, each eligible member of the County Committee present shall have the right to cast his/her individual vote by one of the following in sequence: a. A voice vote or b. A standing vote when a division is called for by any member or c. A roll call vote on the demand of 20% of the members present. 2. No voting by unit rule (i.e. counting the majority vote as unanimous) will be permitted.
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5 8 3 e 1. Any resolution may be brought to the floor if it is sponsored by at least twenty percent (20%) of the members present and who represent at least two (2) of the Areas. 2. Sponsorship Petitions shall be delivered to Resolutions Committee Chairman or in their absence any member of the Executive Committee at the start of the meeting. 3. The Credentials Committee shall validate sponsorship petition signatures and verify the 20% requirement. 4. Proponents are responsible to submit sufficient copies for all committee members present in person. 5 8 4 e a 1. Resolutions memorializing deceased individuals may be submitted to the County Chairman at any time.
6 COMMITTEES 6.1 Executive Committee 1. The Statutory Elected Officers, the County Chairman, First Vice-Chairman, Second Vice- Chairman, Secretary, Assistant Secretary, Treasurer and Assistant Treasurer, shall constitute the voting members of the Executive Committee. 2. Each officer of the Executive Committee will have one vote in all matters brought before the committee and may vote in person or by proxy. Proxy holders must be members of the County Committee. 3. A quorum for the Executive Committee will be a simple majority (4) of its members. 4. The Executive Committee may not adopt or set its own rules of order and must have any proposed changes approved by the Yavapai County Republican Committee membership. 5. The Executive Committee shall evaluate the qualifications, duties and pay of any employees of the Yavapai County Republican Committee and determine the hiring and termination of staff receiving compensation from the Yavapai County Republican Committee. 6. The Executive Committee shall approve all appointments by the Chairman and retain the right to review and override such appointments. 7. The Executive Committee shall develop a two-year program plan, updated by December 31st annually, to address goals and priorities, such as recruiting candidates, educating and training party and campaign workers, registering voters, get out the vote campaigns, and conducting public relations to promote Republican principles. 8. Motions to close or limit debate on matters brought before the Executive Committee shall not be allowed. 9. The Finance Chairman, Parliamentarian, Area Directors, and the immediate past County Chairman shall also be non-voting members of the Executive Committee. 10. The members of said Executive Committee shall serve two years. 11. If a vacancy of an elected member should occur by reason of death or resignation, a special election shall be held in accordance with Sec 3.6.2 above to elect an officer to serve out the unexpired term of said office. 12. If a vacancy should occur in the office of an appointive member, said vacancy shall be filled by the appointment by the County Chairman to serve out the unexpired term. 13. Members of the Executive Committee each shall assist the County Chairman with the specific responsibilities as detailed in Sec 3.7 above and collectively shall advise and guide the County Chairman. 14. The Executive Committee shall be permitted to meet in closed session when deemed necessary by the majority of its voting members.
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6.2 Credentials Committee 1. The County Chairman shall appoint a Credentials Committee Chairman prior to all meetings requiring such a committee. 2. The names of the committee members shall be included in the Call to the meeting. 3. The Credentials Committee shall determine the qualifications of those members present at the meeting in person or by proxy. 4. The Credentials Committee shall verify that all proxies presented are in full compliance with Sec 5.6 above. 5. The deadline for delivering proxies shall be the date and time of the meetings as specified in the call. 6. All proxies shall be delivered to any member of the Credentials Committee, the County Chairman, or the Secretary of the County Committee. 6.3 Finance Committee 1. The Finance Committee shall be comprised of not fewer than three (3) members appointed by the Finance Chairman and confirmed by the Executive Committee. 2. Such representatives need not be members of the County Committee. Members shall assist the Finance Committee Chairman in the raising of funds for Party use. 6.4 Rules Committee 1. The County Chairman shall appoint a Rules Committee Chairman prior to all meetings requiring such a committee. 2. The names of the committee members shall be included in the Call to the meeting. 3. The Rules Committee shall perform such duties as required to guarantee a fair and proper meeting. 4. No member of the Rules Committee shall serve on the Resolutions Committee. 6.5 Resolutions Committee 1. The County Chairman shall appoint a Resolutions Committee Chairman prior to all meetings requiring such a committee. 2. The names of the committee members shall be included in the Call to meeting. 3. The Resolutions Committee shall perform their duties in such a manner as to guarantee all resolutions receive equal and just evaluation without personal prejudice. 4. No member of the Resolutions Committee shall serve on the Rules Committee. 6.6 Membership Committee 1. The Membership Committee shall be comprised of a Membership Chairman appointed by the County Chairman and minimum of two (2) members from no fewer than two (2) different Areas. 2. Duties of the committee shall include soliciting and filling vacancies in the membership. 3. This committee shall receive PC Applications and determine the voter eligibility of the applicants and whether there is a vacancy in the subject precinct. When approved, the application shall be transmitted to the County Chairman for his approval. 4. The Membership Committee submits the list of applicants to the Yavapai County Board of Supervisors for its approval. 5. The Membership Committee shall notify the applicants of their status in a timely manner. 6. The Membership Committee shall give notice to the Area Directors and the Precinct Captains of any change of status of PCs within their precincts. 7. The chairman of the Membership Committee shall maintain a current roster of members and applicants and their status. 6.7 Voter Registration Committee 1. The Voter Registration Committee shall develop a countywide voter registration outreach and shall develop and implement programs to maximize Republican voter registration in this county.
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2. The Voter Registration Committee shall be responsible for informing the electorate of the Republican Philosophy and maintaining communications with the public through the development of flyers, door hangers, Social Media and other available means. 3. The Voter Registration Committee shall organize groups of volunteers to call into radio talk shows, post comments on Social Media and write letters to the editor supporting Republican values and ideals. 6.8 Education Committee 1. The Education Committee shall write and maintain a PC training manual. 2. The Education Committee shall maintain the training courses and videos present on the YavGOP website, in order to provide the PCs with easy access to the necessary skills to perform their duties. 3. The Education Committee shall provide PC training classes upon the request of Area Directors and Precinct Captains in convenient locations. The committee shall consist of sufficient members to cover training within most areas of the county. 6.9 Nominating Committee 1. The Nominating Committee shall consist of not fewer than five (5) members selected by the Executive Committee and representing at least two (2) of the Areas. 2. The County Chairman shall notify in writing all PCs of the membership of the Nominating Committee as soon as possible after the August primary election. 3. The Committee shall meet at least one time prior to vetting any candidates 6.10 Other Committees 1. The County Chairman may appoint such other committees as he or she may deem desirable or necessary.
7 NOMINATION and VOTING PROCEDURES 7.1 Nomination and Election of the Officers of the County Committee 7 1 1 a g ee The Nominating Committee shall: a. Nominate candidates for the elective offices of the County Committee as set forth in Sec 3.1 above. b. Actively seek and encourage eligible candidates for the offices from among the elected PCs. c. A PC is ineligible for office if: They have not been a registered Republican in the State of Arizona for at least six (6) months prior to the time of application or They have moved from the Precinct in which they were elected or They have publicly supported a candidate from another party during the last election cycle. d. Any elected PC who wishes to be nominated for any of these offices shall so notify the chairman of the Nominating Committee in writing on or before November 1st of each even numbered year. e. Properly vet all candidates by meeting at least once in person to review the nominees’ duties as outlined in Sec 3.7 above for the office being sought. f. Submit a list of nominees, which shall include all persons found to be eligible for each office to the Executive Committee on or before December 1st of each even numbered year. g. Notify in writing any individual found to be ineligible for an elective office of the reason. h. No individual may apply for or be nominated for more than one (1) elective office. This provision shall not prevent an elected PC from running for both an elective office and the position of State Committeeman.
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7 1 2 e a 1. Any elected Precinct Committeeman who is not on the Nominating Committee’s slate of nominees[,] but still wishes to stand for election to one of the county elective offices may have his or her name appear on the printed ballot by submitting a nominating petition signed by ten percent (10%) of the elected PCs representing at least three (3) precincts. Such petitions must be presented to the County Chairman at least seven (7) days prior to the meeting date of the Statutory/Organizational Meeting. 7 1 3 a e 1. Nominations from the floor of the Statutory/Organizational Meeting shall be permitted. 2. Elected PCs nominated from the floor must be present or have submitted a letter stating their willingness to accept the nomination. 7 1 4 e a 1. When there is more than one nominee for any of the County Committee elective offices, the Rules Committee shall prescribe a reasonable time for each nominee or his/her representative to make a statement supporting his/her nomination at the County Committee meeting. 7 1 5 a 1. All nominations of the Nominating Committee shall be included in the official Call for the Statutory/Organizational Meeting. 7 1 6 g 1. Election of officers shall be determined with a written ballot by more than 50% of the ballots cast by eligible members of the County Committee. 2. If any candidate fails to achieve the necessary ballots, a second election shall be held between the two candidates with the highest vote totals to determine the winner. 7.2 Nominations and Election of State Committeemen 7 2 1 a 1. The Nominating Committee shall mail all elected PCs a notice explaining the procedure to request to be elected a State Committeeman. The notice shall include a form to be filled out and submitted to the Nominating Committee by the elected PC indicating their desire to be nominated to the position of State Committeeman. 2. Nothing in this subsection shall preclude nominations from the floor at the Statutory/Organizational Meeting. 3. State Committeemen, as apportioned pursuant to state law and the Arizona Republican Party bylaws, shall be nominated and elected from a preprinted ballot listing in alphabetical order the names of all elected PCs who have notified the County Chairman in writing, no later than 10 days prior to the announced date of the Statutory/Organizational meeting, of their desire to be a State Committeeman. 4. The Term of Office is two (2) years from date of election. 7 2 2 g 1. State Committeemen are elected by written ballot at the Statutory/Organizational Meeting. The number of State Committeemen is determined by the ARS 16-825. 2. Each elected PC present is allowed one vote for each State Committeeman to be elected. 3. The votes for all candidates will be tallied and a ranking produced beginning with the highest number of votes and ending with the lowest. 4. To be elected a State Committeeman, a PC must be ranked higher than the number of State Committeemen being elected. For example: 50 State Committeeman seats are open thus the top 50 PCs on the ranking will fill those seats. The number of votes required to fill the 50th seat is called the cutoff point.
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5. In the event of a tie vote for the cutoff seat and any seats below the cutoff position, the ranking shall be determined by a random drawing of the names involved in each tie. The first name drawn wins the spot, with each successive name drawn filling the positions below while retaining their vote count. 7.3 Nominations and Election of Delegates to the Quadrennial State Convention 7 3 1 a e a ee g 1. After receiving the Call for the State Convention, the County Chairman shall issue a Call for a caucus/meeting of all elected PCs to elect the apportioned number of delegates and alternates to the State Convention. 2. Pursuant to the bylaws of the State Party this Call must be issued at least ten (10) days before the date of that meeting. 7 3 2 a e a e ega e 1. Delegates and alternates to the State Convention will be chosen by the caucus/meeting from a printed list of all duly qualified Republican electors in the county who have notified the County Chairman in writing at least five (5) days prior to the date of the caucus/meeting of their desire to be a delegate or alternate. 2. Such notice to the County Chairman shall include any candidate or resolution commitments which that person wishes to indicate on the ballot. 7 3 3 a e e ega e e e e 1. Elections for delegates and alternates shall be held no later than twenty days before the State Convention. 2. Only elected PCs of record (approved by the County Board of Supervisors) as of December 31st immediately preceding the state convention are eligible to vote at the caucus/meeting. 3. Notice shall be mailed to each elected PC at least ten (10) days before such meetings. 7 3 4 a 1. If there are an insufficient number of persons who submit their names pursuant to Sec 7.3.1 above7.3.2 above, nominations from the floor shall be accepted. 7 3 5 g 1. Delegates to the State Nominating Convention are elected by written ballot at a Special Meeting called for that purpose. The number of Delegates to be elected is determined by State bylaws. 2. Each elected PC present is allowed one vote for each Delegate to be elected. The votes for all candidates will be tallied and a ranking produced as in Sec7.2.2 above. 3. To be elected a Delegate, a PC must be ranked higher than the number of Delegates being elected. PCs ranked below this number are considered Alternate Delegates as no proxies are allowed at the State Convention. In the event of a tie vote for the lowest ranking position, the ranking shall be determined by a random drawing of their names. The first name drawn wins the spot, with each successive name drawn filling the positions below while retaining their vote count.
8 DURATION AND METHOD OF AMENDMENT 8.1 Duration of Bylaws 1. These bylaws shall become effective as provided in Sec 9 below and shall continue in force and effect for the governance of the County Committee and its present and future membership subject to amendment or termination in accordance with Sec 8.2 below and Sec 8.3 below.
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8.2 Method of Amending Bylaws 8 2 1 e e P e a a ga a a a a ee g 1. A motion to amend these bylaws may be made at a Statutory/Organizational or Mandatory Meeting. Sufficient copies of the proposed amendment shall be available for distribution to the members of the County Committee, together with a written statement of the purpose to be achieved by the amendment and the reasons in support thereof. 2. A two-thirds vote of the members present shall be necessary for the passage of any motion to amend. 8 2 2 e e P e a e ee g 1. An amendment to these bylaws may be proposed at a meeting other than a Statutory/Organizational Meeting or a Mandatory Meeting provided such meeting has been called in accordance with these bylaws. In such case, a copy of the proposed amendment together with a statement explaining the purpose to be achieved by the amendment and the reasons in support thereof shall be mailed, electronically or by traditional mail to each member of the County Committee by the Secretary with the notice of the call for that meeting. The matter of the proposed amendment may then be made the subject of a motion in the regular course of business of said meeting and the vote for adoption shall be determined as in Sec 8.2.1 above. 8 2 3 e e a 1. Any change in Arizona law compelling a change in these bylaws shall automatically amend these bylaws upon the effective date of such change in state law. At the next ensuing Statutory/Organizational or Mandatory meeting, such change shall be explained by the County Chairman or his or her designee. 8.3 Repeal 1. The right to amend includes the right to repeal. 8.4 Copies of Bylaws 1. Updated copies of the bylaws shall be made available to elected PCs as soon as practicable following their election and to appointed PCs at the time of their appointment. 2. The Secretary shall have at least two copies of the bylaws at every County Committee meeting.
9 EFFECTIVE DATE OF BYLAWS This is to certify that these BYLAWS of the YAVAPAI COUNTY REPUBLICAN COMMITTEE were approved and adopted by its membership at its meeting in Prescott, Arizona, on January 7, 2017. Having been thus approved, these bylaws supersede any and all bylaws of the Committee dated prior to the above date.
{Signed} Mark Sensmeier {Signed} Rose Sperry Mark Sensmeier, County Chairman Rose Sperry, Secretary
January 7, 2017 January 7, 2017 Date Date
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PROXY
I, ______, the undersigned PC from the
______Precinct, Yavapai County, State of Arizona, do hereby constitute and appoint:
______Name (please ) ______, Address (include zip code) a member of the Republican Party and a legal and qualified voter of the a e P e , my Attorney in Fact and Proxy to vote for me, in my name and stead, at the Yavapai County Republican Committee ( )Statutory/Organizational ( )Mandatory ( )Special Meeting to be held at ------Please check one ------
______, (Location, Address and City)
Arizona ______on ______at the hour of ______for the transaction of any (ZIP) (Date) (Time) and all business that may properly come before the meeting, and I do hereby approve, ratify and confirm all of the acts of my named proxy.
Witness my hand this ______day of ______, 20_____. Precinct Committeeman and Member of the Yavapai County Republican Committee.
Signature of PC Time of Signing
Signature of Witness Signature of Witness
State of Arizona ) ) ss: County of Yavapai)
This instrument was acknowledged before me this _____day of ______, 20____
______Notary Public
My commission expires:______
NOTE: The signature of the PC be witnessed by two signatures, attested to by a Notary Public. This Proxy Form is for use at State Committee Meetings.
Shared/Public Documents/Forms/Yavapai Proxy Form Revised 2014-01-11
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112 B Union Street • Prescott, AZ 86303 (928) 776-4500•(928) 776-4552 (Fax) [email protected] COUNTY GOP
PRECINCT COMMITTEEMAN
HANDBOOK
2017 - 2018