MINNEAPOLIS PUBLIC LIBRARY
&
INFORMATION CENTER
ANNUAL REPORT OF THE DIRECTOR
ANNUAL REPORTS
OF
DEPARTMENTS AND COMMUNITY LIBRARIES
ATHENAEUM
1980
Volume I CONTENTS
VOLUME I
ADMINISTRATION SPECIAL SERVICES CENTRAL LIBRARY SERVICES
ATHENAEUM
1980
Director of the Library ...... • . . . • . 1
Associate Director • . . . . . • ...... 7 Personnel . • . . • . . . . • ...... • ...... 10 Building Maintenance ...... 15
Special Services ...... 18 Community Outreach . . . • ...... • ...... 22 Environmental Conservation Library ..•...... 25 INFORM • ...... • . . . • ...... 29 Minneapolis: Portrait of a Lifestyle •.....••....••• 31 Municipal Information Library .....•...... 33 Publicity Office ...... • ...... 36
Chief of Central Library Services ...... •... 39 Machine Assisted Reference Service Advisory Committee. 47 Book Selection . . . . • ...... • . . • . . • • ...... 52 Subject Departments Art, Music, Films ...... 57 Business and Science ...... • ...... • 65 Children's Room ...... • . . . • ...... 72 Government Documents ...... 78 History and Travel ...... • ...... 81 Minneapolis History Collection ...... 88 Literature ...... • ...... • . . . . . • . . • ...... 91 Sociology ...... 97 Shelving ...... •...... •...... 104
Chief of Technical Services ...... 107 Acquisitions Department ...... 119 Catalog Department ...... •...... •.•....•.•...•...•. 134 Circulation Department ...... 145 Data Processing Department .•.••.••...... •.. 149 Preparations Department ...... 151
Athenaeum ...... • ...... • . . . . 160 ANNUAL REPORT
ASSOCIATE DIRECTOR
1980
By all accounts, 1980 was a dynamic year for MPLIC. From the encouraging increase in traditional library service to the fevered building construc tion activity there was evidence of vitality and growth.
The operating budget amended by the Board in June reflected a carryover balance of $178,117. more than the previously reported balance of $906,391. Changes in CETA accounting procedures accounted for $175,665. of the excess and $2,452. was a balance from the Library Employee Health and Welfare Fund. The amended operating budget anticipated revenues of $9,145,702. (including $6,426. of CETA funds) with authorized appropriations of $6,242,082. for personal service and $2,307,825. for other than personal service with an expected carryover balance December 31, 1980 of $595,795. The 1980 budget required a levy of 2.343 mills for Fund 18 and .106 mills for Fund 06 at a collection rate of 98% for both levies. Due to a state budget deficit, state aid to municipal governments was reduced in the fall resulting in a decrease of $137,000. in Library funding.
Preparation of budget documents, the issuance of the Monthly Financial Statement, processing of requisitions and invoices was unusually burdensome throughout the year. The retirement in January of Anita Berglund, Account Clerk Supervisor for more than 30 years coupled with the resignation of the Head of the Data Processing Department, Mike Mansfield in the fall, created special staffing problems. Adjustment in this period to new procedures for the City Purchasing Department and the City's Financial Information and Resource Management System aggravated the situation.
Mrs. Josephine Carlson was detailed to Account Clerk Supervisor in January creating an Account Clerk II vacancy which was not filled until October 8. Then in November, the retirement of the Senior Clerk Typist in the Department, Ruth Angell, became effective. While the long experience and background of Mrs. Berglund is sorely missed, much credit is due Mrs. Carlson for her dedi cation in coping with an extremely heavy workload as well as staff turnover at this time. She not only learned a new job but trained subordinates and kept the accounting functions of the Library running as well.
In January the new five year lease arrangement with the Science Museum of Minnesota became effective with SMM assuming all staffing responsibilities. On April 15, their Explore Store, located in the former Time and Space Gallery was opened. It is an inviting brightly lighted retail operation which stocks nature and science related books, equipment, optical and weather instruments, rocks, minerals, games, etc. The lower level museum was renamed the Children's Center. In midyear SMM attached their name and
-7- logo to the exterior of the building on both the Hennepin and Nicollet Mall sides of the Library. Assessment of the leasing arrangement thus far is quite favorable in spite of occasional problems caused usually by gaps in communication.
Three new vehicles were acquired this year. The long-awaited bookmobile arrived in the spring with the revised schedule of stops beginning on April 7. The one-ton delivery truck replacement arrived in May and in July the fuel efficient 4-cylinder Chevrolet Chevette was delivered. Other significant equipment changes include the installation in June of photo copiers at Central and most of the conununity libraries under a new vending agreement with Copy Duplicating Products, the purchase of our own Systems 3 IBM equipment and the upgrading of the 3M Book Detection system.
An exciting development for researchers and librarians is the designation of MPLIC as the 34th u. s. Patent depository and the announcement of the Bush Foundation grant of $100,000. to begin purchase of a complete file of u. s. patents - i.e., 1790 to date. A particularly aesthetic acquisition was the purchase of "The Vatican Frescoes of Michelangelo" - a two-volume set of photographs of the Sistene Chapel frescoes.
The building program gained momentum as the year progressed. The Hosmer and Nokomis Community Libraries were remodeled for handicapped accessibility with 5th year CDBG funding in the amount of $225,000. An additional $38,000. was transferred from the operating budget to this capital project for con tingencies. A $50,000. bond issue provided financing for building repair of the Linden Hills Community Library which was completed late in the year.
On October 12, the delightful, compact, new all brick Webber Park Community Library was dedicated. Delayed construction of the new earth-sheltered Walker Community Library postponed dedication into 1981.
Other real estate activity includes the sale of the old Walker building and land at 2901 Hennepin to Laurence s. Zipkin for $400,000. in October. The purchase agreement is a 10 year Contract for Deed with a down payment of $60,000. Interest of 8% on the balance is payable monthly. The announce ment of the terms of the sale brought the displeasure of the City Council upon the Library Board. The resolution of the Council passed in December 1979 provided a loan of $350,000. to the Walker Library Fund from the King Field Fund of the Public Works Department, payable at the time of the sale of old Walker. At year's end the repayment of this loan remains to be resolved.
Dividing the branches into four districts with a District Librarian in charge of each district, who reports to the Chief of Community Libraries and elimination of the position of Assistant Chief appears to have been a wise decision. The new organization is already operating smoothly and there is every expectation that it will continue to improve. The transfer of the Service to the Homebound operation to the auspices of the Friends also seems to be working well. It has also freed up the talents and expertise of Mary Forman to assist community outreach service.
-8- Two new members joined the Library Board this year. Lee Burress was elected to a six-year term, replacing David Doty and Mayor Donald Fraser appointed Gary Neil Sudduth, Deputy Director of the Minneapolis Urban League. The City Council reappointed Harold Kittleson as their appointee and Mrs. Grace Ennen was reelected for a fourth six-year term.
Separate reports for Personnel, Building Maintenance, Special Services are submitted by those persons responsible for those activities.
Once again it gives me pleasure to express my appreciation and gratitude not only to my colleagues whom I have the privilege to work with on a regular basis, but to all the other Library employees who contribute so significantly and effectively toward making this an outstanding institution. A special thank you must go to my secretary, Mrs. Rose Vielinski whose efficiency and competence is legend and without whom I could not manage.
Respectfully submitted,
~C~ <-c~-,u'=-c/ Zella Shannon Associate Director
~9- ANNUAL REPORT
PERSONNEL
1980
One of the major events for the personnel office in 1980 was the creation, for the first time, of an eligible list for Librarian II positions. The procedure was begun in January when advertisements were prepared and dis tributed nationally. The application period was February 1 to March 21. Letters were received from 268 eligible candidates as well as 60 who had not graduated and 9 who missed the deadline. 268 interviews were scheduled over a period of three weeks but because many were not able to come for interviews, only 133 applicants were interviewed. 19 administrative and supervisory staff members assisted with the interviewing with the greatest number of interviews done by the three Chiefs. This was a learning experi ence with some disappointments. One problem surfaced during hirings when we found we did not have all the information needed. Another problem was the failure to attract a reasonable number of minority applicants.
1980 began with a reorganization of Connnunity Relations. Special Services became a separate cost center under the administration of the Associate Director. Ruth Johnson became Chief of Connnunity Libraries and the branches were divided into four districts with a District Librarian in charge of each district. Kay Seymour, Marilyn Stewart, Patricia Smith and Gary Cooper were selected for District Librarians. The Assistant Chief position was eliminated.
The end of funding from the Comprehensive Employment and Training Act came early in 1980 with five staff members transferred within classification to regularly budgeted positions in addition to two who were transferred at the end of 1979 but were not included in the 1979 annual report.
Internal difficulties caused AFSCME Council 3 to be placed under an adminis tratorship on February 11, 1980. Local 99 continued as a member of Council 3 but with a change in business agent. Local 211 withdrew from AFSCME to form an independent local, the Professional Librarians Union of Minneapolis. The question of separation of supervisors from unions representing non-supervisory employees was not clearly answered.
Affirmative Action Goals for the year were not met but there was a slight increase in per cent of minorities, caused mainly by a smaller total staff resulting from the elimination of CETA. On the December payroll there were 14 full time, 3 permanent part time and 4 temporary part time minority staff members which is 5.275% of the staff of 323.2 F.T.E. The goals called for an overall gain of five minority employees. Six were hired in 1980 but since four minority staff members resigned or retired the overall gain was two. A surprising figure for 1980 was that 31 males and only 22 females were hired for permanent positions compared to 13 males and 30 females in 1979.
Turnover, based on separation figures, increased, mainly in the area of tem porary clerical staff. Appointments for temporary clerical and for building
-10- staff also increased. Causes may be the MELSA Retrospective Cataloging project and increasing hours at six connnunity libraries. The MELSA project assignments ended in December. For the temporary part-timers there were four transfers to other departments, one transfer still pending, and five resignations. Permanent staff members on the project were transferred to other permanent positions in the Library.
The number of promotions returned to a more normal figure after last year's large number. There was quite an increase in the number of leaves without pay; 16 compared to an average of 8.5 per year for the past 14 years. The total staff was 323.2 Full Time Equivalents, very close to 322.1 FTE for 1979. There were ten full time positions vacant but the count includes three full time staff members in temporary assignments.
Tuition reimbursement was approved for 17 staff members taking 24 classes. A workshop on grievance handling was given at the Library for supervisors and assistant supervisors. 32 supervisors attended a workshop on alcoholism, 17 staff members attended the Personal Effectiveness workshop, 9 the Super visory Coaching workshop and 9, Managing the Human Resource.
Janet Lawson, Urban Corps Intern, worked part time for several weeks during the sunnner on a project to revise and update the Personnel Manual.
Objectives still not completed include the implementation of the revised orientation for new staff and a new staff evaluation program, as well as systematic supervisory training.
10 of 14 retirees were eligible for severance pay, and the sick leave pay roll for 1979 unused sick leave totaled $41,589 for 65 staff members. These annual report figures for the unused sick leave do not include retirees whose payment for unused sick leave was included on the last check before retirement; those figures are included with the regular payroll figures.
Billing for unemployment compensation was changed from twice a year to quar terly. Payments billed to the Library in 1980 include the fourth quarter of 1979 plus the first three quarters of 1980 and covered 2 people for a total of $1882.00. Payment made the second half of 1979 and not included in the 1979 annual report was $685.60 for one person.
In 1980 the Payroll Clerk II developed a card file of payroll procedures. The arrangement to have Management Information Services prepare the Library's vacation schedules was too time consuming for the second year also so the decision was made for the Payroll Clerk II to prepare them using special paper. Automatic sending of staff progress reports except probationary reports was discontinued and white sick leave forms were eliminated which helped somewhat reduce the workload for the Payroll Clerk II. An additional duty is the report on payroll and fringe benefit figures sent monthly to the Accounting Office.
The Personnel Librarian spent a considerable amount of time as the Library's appointee on the City's Affirmative Action Coordinating Team whose assignment
-11- was to determine what barriers prevent the City from meeting its affirmative action goals and to suggest remedies for removal of these barriers. The Personnel Librarian was the first chairperson of the ACT Team and presented the Team's report to the Government Operations Connnittee of the City Council. Other activities included serving on the hospitality connnittee for the national convention of the International Association for Personnel Women, attending ALA in New York, and continuing to serve as secretary of the Membership Committee of the Minnesota State Affirmative Action Association.
As always the personnel function at the Library could not operate without the high level of job performance achieved by Mrs. Karsh as well as insight ful support from Mrs. Shannon, able assistance in a variety of duties from Mrs. Vielinski and with payroll from Walter Gegner.
-12- Total staff from payroll of November 30-December 13*
Permanent Temporary Full Part time Part time Total Total time Number FTE Number FTE Number FTE
Professional 78 5 3.0 9 2.3 92 83.3 Clerical 173 36 19.8 35 12.6 244 205.4 Building 32 5 2.5 0 0 37 34.5 Total 283 46 25.3 44 14.9 373 323.2
Professional Staff by Services
Administration 3 0 0 0 0 3 3.0 Central 34 2 1.2 1 .2 37 35.4 Technical 5 0 0 0 0 5 5.0 Community 26 3 1.8 8 2.1 37 29.9 Special Services 10 0 0 0 0 10 10.0 Total 78 5 3.0 9 2.3 92 83.3
Classified Staff by Services
Administration 11 0 0 0 0 11 11.0 Central 54 11 6.4 12 4.4 77 64.8 Technical 56 12 6.1 11 4.7 79 66.8 Community 42 13 7.3 12 3.5 67 52.8 Building 32 5 2.5 0 0 37 34.5 Special Services 10 0 0 0 0 10 10.0 Total 205 41 22.3 35 12.6 281 239.9
Total Staff by Services
Administration 14 0 0 0 0 14 14.0 Central 88 13 7.6 13 4.6 114 100.2 Technical 61 12 6.1 11 4.7 84 71.8 Community 68 16 9.1 20 5.6 104 82.7 Building 32 5 2.5 0 0 37 34.5 Special Services 20 0 0 0 0 20 20.0 Total 283 46 25.3 44 14.9 373 323.2
* Substitute staff members are not included in these figures.
Salary schedules attached. Appointments Separations 1979 1980 1979 1980
Clerical, full time 21 22 24 29 Clerical, part time permanent 18 13 8 7 Clerical, temporary 29 42 21 32
Building staff, full time 1 5 7 6 Building staff, part time permanent 0 8 0 2 Building staff, temporary 4 2 2 2
Librarian, full time 3 4 6 6 Librarian, part time and substitute 2 1 3 2 Library Assistant, full time 0 1 0 1 Library Assistant, part time and substitute 1 0 2 0 Pre-professional, part time and substitute 5 12 3 5 Total 84 110 76 92
Promotions, full time Transfers, full time 1979 1980 1979 1980
Clerical 20 9 27 21 Building staff 8 1 7 3 Professional 4 6 8 9 Total 32 16 42 33
Reasons given for separation of full time staff members:
Classified Professional
Domestic 2 0 Another position 11 1 Retirement 10 4 Further education 1 0 Leaving city 2 1 Discharge 4 0 Discontent 2 1 Illness 3 0 Other (death, military service, travel) 0 0 Total 35 7
During the year there were 16 leaves of absence and 12 returns from leave. The total amount paid in salaries was $5,181,029 (excluding unused sick leave pay), covering January 1 through December 31, an increase of $321,858 over 1979. i~~~ Elizabeth Shelver Personnel Librarian
-14- Annual Report
Building Maintenance
1980
The past year was a mixed bag of events that in addition to the department's regular responsibilities, ranged from the opening of a new building to the setting up for a gala reception.
The long delayed new Bookmobile was put into service to help start off the new year. Even after delivery, problems with the unit continued. They were compounded when the supplier went out of business and all problems were left to us to solve. Happily all major problems have been corrected.
The Library also received two other new vehicles. A one-ton aluminum bodied step-van arrived in May, after a seven month delay, to replace the truck used for the daily inter-library deliveries. A fuel efficient 4-door Chevrolet Chevette, for general staff use, was received in July.
We were very proud to be a part of two successful receptions hosted by the Library at the Central Library. The receptions for the Freedom of the Press Exhibit sponsored by the Playboy Foundation in March and the one for the del egates to the Whitehouse Conference on Libraries in September gave everyone a chance to show off our facilities and staff.
The new Webber Park Library building was dedicated on October 12, and opened for service to the public October 13. Delays in receiving some of the new furniture meant improvising for desks at the opening, but this did not dampen the occasion. Furniture delivery was completed on October 24. Minor prob lems with the heating system and other items still remain to be corrected by the contractor.
Hosmer Cormnunity Library was closed in May for major remodeling to make it more accessible to the handicapped. The front stairs were removed, the entrance was lowered to ground level, an elevator installed and new public toilets created in the lower level. All this was done without changing the character of the building. Service there was reopened on December 15 but some delays in material have caused the official reopening ceremony to be rescheduled for early 1981.
The public toilets at the Nokomis Cormnunity Library were also remodeled for access to the handicapped under the same program as Hosmer.
Linden Hills Community Library had its share of remodeling also. The existing slate roof was repaired, the attic insulated, glass doors were installed on the fireplaces, all new efficient lighting was installed, an efficient replacement gas burner was installed on the heating boiler, new floor covering installed in the Children's Room and the existing leaded
-15- glass windows were restored. The complete interior is rescheduled to be painted and high performance storm windows are on order with a scheduled installation date of late January.
There were many major equipment changes or repairs throughout the com munity libraries with the most notable being the retopping of the parking lot at Washburn and the modification of the HVAC pneumatic control system at Northeast. This modification of Northeast is designed to increase the efficiency of the system and reduce energy consumption without sacrificing interior comfort.
The Central Library building also had many changes. The painting program was continued with most of the workrooms being repainted. A new air fil tering system was installed in main air handling unit #2. The 15 H.P. constant running air compressor used for the HVAC pneumatic system broke down and was found to be too costly to repair. In its place a 6 H.P. unit was installed which uses an on/off cycling control. This unit does the same job as the original but uses only about 1/3 the energy. In Heritage Hall the movie screen was replaced. The stage P.A. system was also com pletely up-fitted including new amplifier and speakers.
During the year there have been many changes in procedures in the City Purchasing Department. This has created additional responsibilities for those that work with them, including the Library.
Changes in bidding procedures and new bidding programs mean that more de tailed specifications for materials and services have to be written before sending them to City Purchasing. Also, cost estimates have to be included on all requests. This creates a slow down in processing for both the Library and the City Purchasing Department.
I cannot: end a report about the year's many extracurricular activities without complimenting my staff. No matter how tight a time-table nor how unusual a request they were presented with, they could be counted on to accomplish their duties without complaint.
Alex Wakal - Supt. of Library Bldgs.
-16- Maintenance Department Staff
Orville Heggestad Stock Clerk James Weatherly Delivery Worker Vern DeKeuster Janitor-Engineer, Central Richard Payette Janitor-Engineer, Central John Sanko Chief Operating Engineer Arville Kay (to 6/13/80) Operating Engineer Arthur McNaughton Operating Engineer Daniel Drebenstedt Operating Engineer Lester Shaffer (started 1/28/80) Operating Engineer Ronald Batman (4/28 to 10/26/80) Operating Engineer Kirk Williams (started 8/28/80) Operating Engineer Kenneth Shaur (started 12/15/80) Operating Engineer Philip Epstein (detailed 10/26 to 12/15/80) Operating Engineer Ed Shimek Supervisor, Janitorial Lois Karjala Custodial Worker Laverne Morneau Custodial Worker Margaret Pfeifer Custodial Worker Jerral Walker (4/7 to 8/24/80) Custodial Worker Elaine Masica (to 5/20/80) Custodial Worker Donald Vestrem .5 Custodial Worker James Baker Janitorial Worker John Bohan Janitorial Worker Douglas Bramhall Janitorial Worker Gary Crooks Janitorial Worker Willard Lindblom Janitorial Worker James Murphy Janitorial Worker Joseph Stoopes .5 Janitorial Worker Billy Houston .5 Janitorial Worker
Raymond Franceen Janitor-Engineer - EL David Kirk Janitor-Engineer - FR John Fairbanks Janitor-Engineer - HO Robert Smith Janitor-Engineer - LH Leo Jenkins Janitor-Engineer - NK Elmer DeJarlais Janitor-Engineer - NR Jerrold Nedry Janitor-Engineer - NE Daniel Swenson Janitor-Engineer - SE Richard Olson Janitor-Engineer - SU & WP William Brazil Janitor-Engineer - WN Erling Almlie (started 5/12/80) .5 Janitor-Engineer - RO Cecilia Humnick Custodial Worker - NR
-17- ·SPECIAL SERVICES DEPARTMENT ANNUAL REPORT 1980
In 1980 the Special Services Department was identified as an independ ent cost center and became the administrative responsibility of the Associ ate Director.
The newest addition to the Department was the Community Outreach Serv ice, which was established in February 1980. Mary Forman was assigned the position and accompanying responsibility and by year's end the service had taken shape, established a positive identity and had identified specific objectives.
Organizational and procedural accomplishments were achieved in the Pub licity Office and Print Shop where a procedure manual was developed, work loads analyzed, and job descriptions evaluated.
In ECOL the development of the Copper-Nickel Index was a major accom plishment resulting in an index which will be distributed on a state-wide basis. Use of the collection was up 10.3% from the previous year.
INFORM developed the largest number of new clients per year to date, while simultaneously undergoing a staffing change which resulted in the creation of a library technician position for the second INFORM staff member.
The Minneapolis Project continued to experience success in programming and in drawing large audiences to the Library. A visit from National En dowment for the Humanities staffer, Tom Phelps, in October, revealed that the Minneapolis Project is considered to be one of the best NEH/Public Library Programs in the country.
At the Municipal Information Library, the second position, formerly held by a librarian, was assigned to the Library Assistant. Use of the collection went up 6.4% from that of 1980. MIL staff compiled the Direc tory of City/County Information Resources; due to high demand a second edition will be published in Spring 1981.
The Department authored a proposal which resulted in a $100,000 grant from the Bush Foundation for the establishment of a United States Patent Collection. Active participation with the Consortium for Public Library Innovation ceased with the demise of the Consortium, in early Spring. A survey of activity at the Central Catalog Information Desk in November provided data for management decisions in the History Department. Several members of the Department served as consultants on various projects for the National Endowment for the Humanities.
-18- Significant time and effort were spent throughout the Department on production of resource materials, horizontal expansion of services, and development of non-traditional staffing patterns.
Respectfully submitted, ,
.c;? r ~ ·--0~al~~ 1. 1/lluu_ Elizabeth F. Frisbie Head, Special Services Department
-19,,.. Betty Bruce Frisbie
Memberships
Special Libraries Association Citizens League Downtown Council - Urban 80's Task Force Red Carpet City Task Force Minnesota State Historical Records Board Metronet Public Relations Committee MELSA Research Task Force MPLIC Liason to Friends of MPLIC MPLIC Reference Policy Committee
Presentations
University of Minnesota Reference Class, Graduate School of Library Science Minneapolis Urban Coalition, Building a State Wide Data Base, July 1980
Conferences
Great Plains Experience, Planning Session, University of Mid-America, Lincoln, Nebraska, March 16 - 18, 1980 ALA Nidwinter, Consortium for Public Library Innovation, January 1980. Grievance/Labor Relations Workshop, Minneapolis, July 18, 1980
Marilyn C. Gunlaugson
Memberships
Minneapolis Public Library Staff Association, Vice President AFSCME Classified Employees Union Local #99, Vice President
-20- Special Services Staff 1980
Adamson, Wendy Librarian II ECOL Barrie, Muriel Library Aide II ECOL Beedle, Betty Graphic Artist PUB Copeland, Julia Librarian III ECOL Forde, Beverly Duplicating Machine Oper. III PS Forman, Mary Library Technician co Frisbie, Betty Bruce Librarian IV ss Frisch, Sylvia Librarian II MIL Fritschel, Linda Librarian II MIL Gershom, Jonathan Library Page I ECOL Gibson, Kristi Publicity Assistant PUB Grande, Todd Graphic Artist MPLS. PROJ. Gunlaugson, Marilyn Clerk Typist II ss Hansen, Margaret Librarian II INFORM Harland, David Librarian II MPLS. PROJ. Hofstede, Joanne Clerk Typist II PUB Hurd, Roger Library Assistant MIL Johnson, Jeanette Clerk Typist I ECOL Johnson, Margaret Library Technician INFORM Kenner, Myra Urban Corps Intern MIL Lawson, Janet Urban Corps Intern PUB Peterson, Doris Duplicating Machine Oper. II PS Raedeke, Amy Librarian III MPLS • PRO,J. Smith, Steve Urban Corps Intern PUB Stennes, Betty Hodge Library Aide II ECOL Tertell, Susan Librarian II ECOL Thompson, Suzanne Clerk Typist II MPLS. PROJ.
Key:
co Community Outreach ECOL Environmental Conservation Library INFORM INFORM MIL Municipal Information Library HPLS. PROJ. Minneapolis Project PS Print Shop PUB Publicity ss Special Services
-21- COMMUNITY OUfREACH ANNUAL RE PORT 1980
~he Community Outreach service was established in February, 1980 for the purpose of reaching potential users by making contact with community groups and individuals, and to provide this public with infor mation on the Library and its services.
This year's efforts were directed to planning a program that would enhance existing Library activities and resources. Once this was com pleted the next task was to inform the public of the new service. Def inite steps were taken to achieve this goal. Plastic paper clips 3\ inches long and\ inch wide will soon be available to groups requesting a presentation on the Library and its services. The clips will carry the "Ask Us" slogan with the Minneapolis Public Library name and tele phone number. A new mail-out brochure for the service has been designed and printed and will be sent out to the appropriate agencies/organizations the first of the year. Also a visual tour of the Library is presently being studied for use in large group settings.
From June to December patrons in the Main Card Catalog area were offered assistance in the use of the COM Catalog through this service. This assistance was scheduled Monday - Friday, 11 a.m. - 1 p.m., however, other conunitments made it impossible to staff this post everyday. In the forty-six days the service was available, 2,509 patrons were offered assistance.
The Community Outreach service would appear to have a promising future. Wherever assistance has been offered, as in the Main Card Catalog area, tours, presentations, the public has reacted in a positive manner indicating their need for the service.
This new service owes much to the MPLIC staff who have contributed so willingly and generously to helping this program meet its goals.
Respectfully submitted, ~1--ftr-,~-1~ /Jta C vII Mary Forman Community Outreach
-22- ~ibrary Presentations
June Messiah Lutheran Church - Senior Citizen Leisure Time Center October Rivergate Apartments - Residents October University of 11innesota Faculty Women November Glenwood/Lyndale Community Center November Minnesota Association for Continuing Adult Education December Edison High School - English Second Language (Adult Classes) December Class Moundsview, Minnesota
Workshops Attended
June "Solving the Mystery of Good Community Relations", Earle Brown Center, University of Minnesota September Hennepin County Librarian's Staff Tour - Faribault, Minnesota October "Telling the Library Story", College of St. Catherine
Tours
September Chrysalis Women's Center October North Branch, Minnesota, High School November Minneapolis Community College
Miscellaneous Parti~Jpation
February Complete Count Committee 1980 Census, City Hall April National Library Week, Northeast Connnunity Library June Metro Region Volunteer Workshop, Governor's Office of Volunteer Services, Panelist June Children's Summer Fest, Storytelling August Greater Minneapolis Girl Scouts Council, "Training for Trainers", Richfield Lutheran Church, Panelist August Downtown Council Educational Expo, staffed booth at NSP November Netional Program Conference sponsored by Girl Scouts, U.S.A., Holiday Inn, Panelist Staff Development Committee MPLIC Slide Presentation Committee l1PLIC
-23- Voluntary Action Center: Advisory Committee, Executive Board and Chair - Recruitment and Referral Committee Minneapolis Urban League - Black Volunteer Director Support Group Fise and Gise - Advisory Board United Way Speakers Bureau - 10 campaign presentations American Business Women's Association Twin Cities Golf Club Minneapolis Park Board Golf Association Starlight Bowling League
-24- ENVIRONMENTAL CONSERVATION LIBRARY ANNUAL REPORT 1980
ECOL's collection has now grown to 14,957 cataloged volumes and many thousands of uncataloged documents and pamphlets. The collection increased suddenly in 1980 with the delivery of 60 boxes of documents from the State Planning Agency, the collected research and output of the Minnesota Regional Copper-Nickel Study. Susan Tertel I joined the staff part time at the end of January to organize and Index the materials. By the year's end she had com pleted a subject index to the 5-volume study, sorted and organized the back qround materials and technical reports, and prepared preliminary descriptive cataloging. From October 13 to December 31 Julia Copeland spent three days a week in the Catalog Department completing the cataloging and assigning classification numbers.
Linda Fritsche! joined the staff as a permanent, ful I-time librarian on January 2. During the period that Julia Copeland was cataloging the copper nickel materials, former ECOL staff member Wendy Adamson substituted 2 1/2 days per week. Betty Stennes took a leave of absence from July I through November 30, and Muriel Barrie was detailed to the position.
The figures gathered in MPLIC's reference surveys indicate that ECOL's use increased again this year, with 13,043 questions answered, as opposed to I 1,781 in 1979. In addition to this, 302 requests were received through the mail, 83% of them from outside of the MELSA area. At the same time, circu lation dropped to 6434. A brief survey Indicated that MINITEX uses an aver age of 48.5 items per month from ECOL's collections. Though 1239 new titles were added to ECOL, only 273 were processed through the Book Selection Room. This indicates that a large number of ECOL's additions come directly from government agencies and other sources, with the remainder of the difference being duplicates. Uncataloged docu ments come to ECOL from many sources and in many forms, and the counting of most of these materials was discontinued. Some major efficiencies in the use of space were made possible by the assignment of a shelver to ECOL for four hours a week for five months. Jonathan Gershom shifted materials in the stacks and public area, trans ferred many items to the stacks, and read the shelves in most of the public area. With more materials in the stacks, both space and access are looming as larger problems for stack materials.
Two Issues of ECOL News were pub I ished during the year, the second one edited by Wendy Adamson during her brief tenure. Linda Fritsche! made con siderable progress in upgrading the organization of the environmental impact statement collection. The Minneapolis program In recognition of the tenth anniversary of the original Earth Day was a panel discussion in Heritage Hall. The planning committee was convened by ECOL staff, and Julia Copeland moderated the panel.
-25- ECOL STAFF ACTIVITIES 1980
JULIA W. COPELAND Memberships Citizens League Citizens League Facll ity Siting Committee Metronet Advisory Committee Minnesota Environmental Education Board Minnesota Library Association Minnesota Online Users Group Special Libraries Association Meetings and Conferences Minnesota Copper-Nickel Symposium, St. Paul, March 8. ASIS/SLA Symposium, "The Electronic Library/Information Center," Bloomington, Apri I 14-15. Minnesota Project on Corporate Responsibility, "Dimensions of Cor porate Responsibility" base course, Spring Hill, April 17-18. "Earth Day '80: After Ten Years, Prospects for the Future," MPLIC, April 21; planning committee and panel moderator. Legislative seminar on Minnesota groundwater resources, St. Paul, May 14. Minnesota Environmental Quality Board annual planning conference, Alexandria, August 6-7. "Energy: The Human Dimension," St. Paul, September 27. "Water, Human Values and the '80's," St. Paul, September 28-30; planning committee. Frameworks for Minnesota's Future, St. Paul, October I I. Continuing Education Conference on Improving Access to Online Water Information, Cornet I University, Ithaca, N.Y., Apri I 23-25. Continuing Education Uni ts: I • 5. Pub I ication "EI C Provides Env i ronmenta I Data to Minnesota Library" in I nfor mat ion Manager, Summer 1980, pp.28-29.
LINDA FRITSCHEL Memberships Special Libraries Association Minnesota Association of Environmental/Outdoor Education Sierra Club
-26- LINDA FRITSCHEL (continued)
Meetings and Conferences - North \\/oods Acid Rain Conference, Minneapolis, January 9. "Spaces & Places" conference sponsored by the Metropol Jtan Envi ronmental Education Council, Minneapolis, April 19. Energy Networking Conference, Minneapolis, September 13.
Presentations and Speeches Augsburg College science methodology class for elementary educa tion majors, presentation on environmental education and ECOL, April 21.
Continuing Education Lockheed Dialog Refresher Course for on( ine searchers, December I I.
SUSAN TERTELL
Memberships Minnesota Online Users Group Special Libraries Association Meetings and Conferences Minnesota Copper-Nickel Symposium, St. Paul, March 8. Special Libraries Association annual meeting, Washington, D.C., June 9-12. Federal Register Workshop, Washington, D.C., June 13.
Continuing Education ·· University of Minnesota classes: Financial Accounting Computer Access Managerial Economics & Accounting
-27- ENVIRONMENTAL CONSERVATION LIBRARY 1980
STATISTICAL HIGHLIGHTS
Collections Books and other cataloged media Added in 1980 1,364 Withdrawn in 1980 148 Total volumes in col lectlon 14,957
Environmental impact statements Documents added in 1980 314 Total documents in col lectlon 2,003
Circulation Books and other media 6,434 EE packets 32
Reference questions (MPLIC survey) In person 8,947 Telephone 4,096 Total 13,043
Mai I requests 302
STAFF Wendy W. Adamson Librarian I I .5 (October 13 to December 31) Muriel Barrie library Aide 11 (July 14 through November 28) Julia W. Copeland librarian 111 Linda Fr I tsche I librarian 11 Jonathan Gershom Library Page I Betty Hodge Stennes Library Aide II (on leave July I through November 30) Jeanette Johnson Clerk-typist I Susan Terte I I Librarian II .6 (from January 28)
-28- INFORM ANNUAL REPORT 1980
INFORM continued to provide a high level of service to an increasing number of new clients while maintaining our steady service to a core of continuous users. A most significant event for the year was the change in staffing with the replacement of the second professional librarian with a library technician.
The number of hours invoiced in 1980 practically duplicated the amount billed for 1979. Again, almost thirteen hundred search hours were requested by a variety of INFORM clients. A very high number of new clients - one hundred twenty three - were first time INFORM users in 1980.
Throughout the year, much effort was involved in some way with the creation and training of the library technician. A job description was written and Margaret Johnson was selected joining the staff in January on temporary detail to fill the position until Civil Service finalizes the position description. This experimental position was a newly created job classification to increase the promotional possibilities for classified library employees. Ms. Johnson was trained not only in the operations of INFORM, but also in those operations of all the departments utilized by INFORM research requests and by day to day functions.
INFORM staff continued their active roles in the internal operations of MPLIC. Research requests were completed for administrative personnel on a variety of subjects. The involvement on MARS continued to include computer invoice verification, liaison with the Minnesota Online Users Group, and dissemination of information relating to new developments in online searching. The INFORM librarian participated in a number of online training seminars held locally, thus greatly enhancing the expertise in online searching available to MPLIC staff and to INFORM clients.
MPLIC provides an alternative to the availability of our resources by offering information gathering and disseminating to our consuming public through the services of INFORM.
Respectfully submitted, 1} -29- Margaret K. Hansen Memberships Minnesota Library Association Minnesota Online Users Group - Advisory Committee Special Libraries Association, Business and Finance Division Speeches and Presentations Public Relations Society, January 29 Minneapolis Star and Tribune, July 3 University of Minnesota, Reference Class, November 10 Business Workshop, November 25 Continuing Education SDC New User Training, January 16 - 17 Dialog System Refresher Seminar, January 22 New York Times Update, February 4 Dialog Sci/Tech Seminar, March 25 Electronic Library/Information Center, SLA Symposium, April 14 - 15 Dialog Business Seminar, April 25 Data Courier, May 19 SDC Business and Government Documents, June 5 New York Times AP Training, June 6 Dialog - Social Sciences Seminar, June 26 Grievance Procedure Workshop, July 18 State Data Center Conference, September 18 Predicasts Seminar, October 15 - 16 Managing the Human Resource, November 20 - 21 Principles of Marketing, U, of M., Fall Quarter Margaret Johnson Reference Work in the Library, Augsburg College, February - May, 1980 Assertiveness, University of Minnesota, June - July, 1980 Census Users Conference, September 17, 1980 Social Science Citation Index Seminar, October 14, 1980 Business Workshop, November 18, 1980 MPLIC Reference Update, December 3, 1980 -30- MINNEAPOLIS: PORTRAIT OF A LIFE STYLE ANNUAL REPORT 1980 Over 14,500 people attended Minneapolis: Portrait of a Life Style (MPLS) programs in 1980. People II, Health, Justice, Government and Politics, and the Arts were the subjects explored in 80 programs comprised of 114 sessions. MPLS activities generated 245 stories in the city's major and community publi cations. Hundreds of thousands of people tuned in to radio and television shows which regularly aired MPLS programs and featured MPLS guest speakers. Balancing the scholarly emphasis of the National Endowment for the Humanities with the popular appeal of traditional public library programs, MPLS activities were developed to be both educational and fun. Programs were designed to offer the public an array of times, places and formats. The Downtown Library featured noontime talks, evening movies, afternoon tours and morning seminars. Community libraries hosted town meetings, workshops, films, plays and presentations--all arranged to meet the needs of the neighborhood. The diversity of the city's heritage and interests was reflected in the selection of speakers and performers. Community leaders who participated in the series included Minnesota's Governor Al Quie, Minneapolis Mayor Donald Fraser, Hennepin County Commissioner Nancy Olkon, Urban League director Gleason Glover and State Supreme Court Justice Rosalie Wahl. Contributing to the vitality of the programs were Twin Cities experts whose names are well known to the general public. Attorney Ron Meshbesher, Dr. John Najarian, Police Chief Anthony Bouza and Professor Toni McNaron attracted enthusiastic audiences who took part in lively question and answer sessions. Highlighting each unit were keynote speakers who offered a national and even international perspective to subjects of local interest. California attorney Marvin Mitchelson, CBS news legal correspondent Fred Graham and author and surgeon William Nolen participated in the series. (A planned appearance by former United Nations Ambassador Andrew Young was cancelled due to illness.) MPLS staff arranged cosponsorship with 25 organizations, thus strengthening community support for humanities programs. Cooperative efforts were arranged with different types of groups, including the Hennepin County Medical Society, the Legal Aid Society of Minneapolis, the Minneapolis Institute of Arts, the Twin Cities Jazz Society and the YWCA. Metropolitan State University and Minnea polis Community College continue to work with students who receive college credit and continuing education units for MPLS program attendance. In order to accomplish the objective which focuses on the use of the library, MPLS has cooperated with subject departments and community libraries in featuring materials which connect the programs with the resources of the library. In answer to a survey question as to whether attendance of a MPLS program is likely to increase use of the library, a majority of respondents replied affirmatively. -31- MINNEAPOLIS: PORTRAIT OF A LIFE STYLE 1980 Amy Raedeke Memberships American Library Association Citizens League Downtown Council, Education Committee Minnesota Press Club Conferences and Meetings American Library Association, annual conference Center for the Book in the Library of Congress, local meeting 11 Managing the Human Resource, 11 Civil Service workshop Minnesota Humanities Commission,quarterly meeting 11 The Message and the Medium, 11 University of Minnesota workshop Presentations Metropolitan State University class Minneapolis Business College class University of Minnesota, Library School class National Endowment for the Humanities, proposal review David Harland Membership Chamber of Commerce, Cultural Activities Committee Suzanne Thompson Membership and Course MPLIC Staff Association, Chair, Travel Committee 11 Beginning Photography," Minneapolis Technical Institute class -32- MUNICIPAL INFORMATION LIBRARY ANNUAL REPORT 1980 This year has been a time of change and adaptation at MIL. Because of the budget cut made in 1979, Susan Tertell, a Librarian II, was replaced in January 1980, by Roger Hurd, a Library Assistant. In addition, neither of the Urban Corps interns who left in 1979 was replaced until June 1980. This meant that during much of 1980 MIL functioned with only one part time intern and one librarian. More importantly, the Urban Corps program is no longer providing MIL with the same number or caliber of interns that it did in the past. Consequently, when MIL's only experienced intern, Myra Kenner, leaves, MIL may not get an adequate replacement. Fortunately this year has had many positive aspects. Arriving with a fresh perspective, Roger Hurd established a set of written procedures that vastly improved the processing of materials at MIL. Using these procedures, a large quantity of materials was incorporated, weeded or shifted in MIL's collection. These procedures also made it much easier to keep track of new materials. In addition, MIL's staff made two presentations to MPLIC staff on "Minneapolis Politics and Government--Information Resources." Mr. Hurd prepared a Directory of City/County Information and Service Resources in conjunction with these presentations. The Directory has been very popular and will probably be updated sometime during the first half of 1981. MIL's working relationships with all the MPLIC departments have been excellent this year. For example, MIL's periodical holdings will be included in the new MPLIC periodical directory when it is issued in 1981. This should help both MPLIC staff and the public gain access to MIL's collection. Some changes which have occurred around City Hall and the County Govern ment Center have also affected MIL. Rooms 302 and 304 were remodeled in preparation for the City Clerk's move into that area. Prior to the remodeling all the slides, maps and equipment in that area had to be moved into the library. Having the City Clerk and his staff nearby is a great improvement. The Hennepin County Government Center Information Library has continued to expand its collection and services. Having easy access to that library's excellent resources has been very helpful to MIL's staff. Finally, a records manager, Bev Swanson, was hired by the City Clerk and started work in January 1980. She has become an expert on many aspects of the City's records and is already an invaluable resource. As usual MIL's staff has dealt with a wide range of people and subject areas. Partly in response to current demand and partly in anticipation of the creation of the City's new economic development "super agency," MIL updated all its economic development files. MIL now has current economic development information from approximately 50 cities throughout the country. -33- Other subjects of interest this year have included energy policy and con servation, rent control, police administration and practices, cable tele vision, halfway houses, displacement, mortgage revenue bonds and railroads. Respectfully submitted, ¥/ut 74L~I( Sylvia Frisch Librarian -34- . MIL Staff Activities 1980 Sylvia Frisch Professional memberships: Minnesota Library Association Special Library Association Citizens League League of Women Voters Speaking engagements: Metro Urban Studies Program Mayor's Staff Orientation "Minneapolis Politics and Government - Information Resources" at MPLIC Conferences/classes: Cable TV Conference in Madison, Wisconsin Lockheed Dialog Training Roger Hurd Speaking engagements: Metro Urban Studies Program Courage Center "Minneapolis Politics and Government - Information Resources" at MPLIC Conferences/classes: Lockheed Dialog Training Public Libraries - LIB 8103 Research Materials in Library Science - LIB 8701 -35- Publicity Office Annual Report 1980 The increased workload of the Publicity Office in 1980 mandated some reorganization and redistribution of duties. Significant events impacting on the workload were the first full year of the Minneapolis Project, the creation of Community Outreach service, the new bookmobile, the fall expan sion of library hours, the opening of Webber Park Community Library, the remodeling of Hosmer Community Library, and preparation for the opening of walker Community Library. Publicizing these required extensive work in graphic arts and printing production. In order to cope with the increased demand, a system was imple mented by which printing jobs would be scheduled on a calendar and all de partments involved, namely Publicity Office, Print Shop, Bindery, and Spe cial Services Head, would be notified in advance via a "Printing Order" of the steps required and the deadline for each piece. A daily meeting bet ween the Print Shop staff, the Publicity Assistant, and the Special Serv ices Head was also established. Printing work was further streamlined by the formation of paper size standards. Another attempt to systematize resulted in the creation of a 24-page Publicity Handbook for Community Libraries. The handbook had been the goal of a committee which in 1979 studied methods of publicizing Community Li brary activities. The finished product, which delineates duties, defines procedures, and offers helpful suggestions, was distributed to Community Librarians in October 1980. Also completed in the fall of 1980 were two new "do-it-yourself" poster and flyer designs. The posters enable staff in the Community Libraries to make their own signs for upcoming events, having been preprinted with a decorative heading and space to write in the specifics of a program or service. Simultaneous to these attempts to systematize was a job evaluation study encompassing Publicity, Display, Print Shop, and Community Outreach. All staff members completed job analysis forms and those of the Print Shop staff were submitted to Civil Service for evaluation. The two Print Shop positions were subseauently upgraded in recognition of the increased print ing capabilities and complexities which resulted from the new enuipment ac~uired in 1979. A large burden was lifted from the Publicity Office in late summer when the Minneapolis Project hired its own graphic artist and assumed the responsibility for keylining the typesetting of printed pieces for the Project. Joanne Hofstede, the Clerk Typist in the Publicity Office, has also absorbed some of the keylining work after taking a course in "Pre paring Art for Reproduction" at the Minneapolis College of Art and Design, June 30 to August 6. Graphic Artist Betty Beedle and Duplicating Machine Operator Beverly Forde also completed this course. Over 200 different printed pieces were created in 1980, including 15 different pieces for the Summer Activity Program and over 60 different posters, flyers, schedules, booklists, and programs for the Minneapolis Project. In addition, two major booklets, "Collections" (14 pages, two color) and "Gift Books for Children" (12 pages, two color) were produced -36- entirely in house. Two other booklets, "Ask Us" (52 pages, one color) and the Athenaeum booklist on "Early American Exploration and Travel" (38 pages, two color), were designed, typeset, and keylined in house but were printed outside. A total of 664 short-run signs and posters was printed on the Showcard Sign Machine in the Display Shop. Other special projects requiring special publicity efforts in 1980 included the Walker Art Center Picasso slide/lectures at Community Li braries (arranged and publicized by Publicity Office), the Playboy Found ation Freedom of the Press Exhibit (p.r. work including media contacts and scheduling), the creation of volunteer recognition pins (Publicity Office worked with jeweller in designing and production), a brochure for the American Library Trustee Association (Publicity Assistant wrote and designed), the Library slide show, (Publicity Assistant is on Com mittee to revise and update), and various "one shot" programs requiring news releases, posters, flyers, media appearances, etc. Arcade displays in 1980 were planned to compliment the Minneapolis Project programming. Topics were: ••• to January 15 I to Eye: Minneapolis Looks at Itself January 18 to February 29 Minnesota Cover-Up 100 Years of Clothes March 5 to April 11 Healing: Eighty Years of Progress April 17 to May 29 Notions and Potions: Folk Medicine in Minnesota June 4 to July 11 The Long Arm of the Law July 15 to August 28 Our Legal Legacy September 4 to October 16 Election Eve Fever: 1860 - 1960 October 22 to November 28 How We Drew the Line: Shaping the State and City December 3 to Minnesota Artists: The Creative process--Visual Arts Publicity Office staff in 1980 consisted of Betty Beedle, Graphic Artist, Joanne Hofstede, Clerk Typist II, Kristi Gibson, Publicity Assistant, Steve Smith, Urban Corps Intern, and Janet Lawson, Urban Corps Intern. Steve Smith was with the Publicity Office from October 28, 1979 to March 21, 1980 and Janet Lawson was with us from June 2, 1980 to September 29, 1980. Respectfully submitted, ' 1r:~ >&(14.n.. Kristi Gibson Publicity Assistant -37- Publicity Office Staff Activities: Kristi Gibson MELSA Public Information Committee Staff Association Scholarship Committee (chair) 1981 All Association Conference Program Conmittee MLA Conference, St. Cloud, May 1 - 3, 1980 "Promotion, Publications, and Public Relations: Telling the Library Story," College of St. Catherine, October 24 and 25, 1980 (1.4 CEUs) Joanne Hofstede "Preparing Art for Reproduction," Minneapolis College of Art and Design, June 30 - August 6, 1980 (3.3 CEUs) "Business Communications," Minneapolis Community College, September 11 - November 20, 1980 (3 credits) Betty Beedle "Paper Workshop," Minneapolis College of Art and Design, April 16 to May 7, 1980 "Preparing Art for Reproduction," Minneapolis College of Art and Design, June 30 - August 6, 1980 (3.3 CEUs) -38- ANNUAL REPORT CHIEF OF CENTRAL LIBRARY SERVICES 1980 Central Library noted increases in all available indicators for the year, 1980. Overall circulation figures showed a 5.85% gain. The gain in adult circulation of 47,752 was a percentage plus of 7.02. Circulation in the Central Library Children's Room decreased with a 5.81% loss when compared to 1979. A rather curious phenomenon occurred in reference work. Telephone reference use decreased by almost 6,000 calls in spite of increased trans portation costs while the in-person reference count gained about 25,000. Continuing a trend of recent years, the Business/Science Department and the Sociology Department were heavy losers in reference statistics while the History Department, the Art/Music Department and the Literature Department documented substantial gains. The last indicator, gate count, showed that in 1980 the highest number of people entered this building since the count was begun in 1973 with the installation of the book security system. The chart attached to this report documents the progress of these three indi cators since 1973. After some discouraging years of Central Library usage from a statistical viewpoint, it is encouraging to look at this upward movement and try to understand what is happening. It has been documented in the past that a high unemployment rate creates heavier usage of urban public library facilities. UNEMPLOYMENT - MINNEAPOLIS 1973 4.2% 1974 4.3% 1975 6.4% 1976 6.3% 1977 4.9% 1978 3.8% 1979 3.9% 1980 5.6% (Preliminary) In 1975 and 1976, with high unemployment, the chart above indicates high Central Library use and 1980 follows that pattern. The population loss of Minneapolis, according to the 1980 Census, is slowing dramatically. It is now about one-half of one percent a year, less than a third of what it was in most of the 1970's. Some of that loss during the 70's was from the central city as older rooming houses and apartments were taken down to make room for new residential construction, mostly of the -39- condominium/townhouse type. Some of the new center city residents moved into the area in 1980 and made a new corps of patrons for Central Library. New business construction in the Central Business District completed in 1980 created more employment opportunities and also increased the numbers of possible users of Central Library Services. In 1980 there were 101,000 jobs in the area as compared to 97,500 in 1977. This figure will continue to rise as new construction projects are begun and completed. City Planning Department's prediction for 1985 is 107,500 jobs in the Central Business District. The above external factors no doubt created environmental changes that brought more people to the Central Library. In addition, there were internal changes and events that must be considered to make the picture complete. The MPLS Project, a three year program funded by the National Foundation for the Humanities, created many special events which brought people into the building, some for the first time. Kathleen Johnson, Children's Specialist, worked with Lois Ringquist, head of the Central Children's Room, to present outstanding events at Central which brought children, parents and teachers into the Central Library. In 1980 the position of Outreach Specialist under the direction of the Head of Special Services was established and Mrs. Mary Forman studied Central Library departments as part of her training. She then began a program of introducing groups to the services of the Central Library. Late in 1979 Department Heads held a brainstorming session on the topic of ideas to increase circulation. Some of the suggestions from that session were implemented in 1980. For example, cassette tapes were taken out of drawers in most departments and shelved in new display racks and, for the first time, most departments added uncatalogued paperbacks, and racks to house them, to their collections. Special displays highlighting subjects in the news were mounted. The addition of\" VHS Video Cassettes enhanced the collection and added circulation to an area of the library, the Films Desk, that was showing gains in 16mm film usage too. Two new publications highlighting the collections at Central Library were produced in 1980. The first, Collections, carried the subtitle, "A Guide to Resources of the Central Library." It is a handsome production, written by the heads of the subject departments and designed/printed in-house. A new edition will be produced in 1981. The second publication is Ask Us; Our Business Is Helping You With Yours. The first part of this guide to Central is an alphabetical list of subjects indicating the appropriate subject departments. The second part is an alphabetical list of specific books and other materials which are often used to answer questions, again with the appropriate subject department indicated. Ask Us was published to assist the business community in its use of the Central Library. It was designed in-house and printed commercially. The Chamber of Commerce and the Library cooperated on the distribution of Ask Us to the area businesses. -40- A committee of Central Library and Community Library librarians worked together on the revision of the Reference Service Guidelines based on the Reference Service policy adopted by the Library Board in April of 1979. The guidelines will be discussed in a joint meeting of librarians early in 1981 with implementation coming soon after that. In 1975 the Library Board issued a regulation prohibiting the sale of articles on library property, maintaining that it was a noisy and disruptive practice. The Socialist Workers Party fought this rule on the grounds that it was an infringement of the First Amendment. In January, 1980, U.S. District Judge Earl Larson ruled that this regulation was indeed an infringement of the First Amendment. After an absence of nearly five years, the Militant, the newspaper of the Socialist Workers Party, was again sold in the arcade area of the Central Library. Central Library Departments developed 1981 objectives in 1980. All of the objectives had the ultimate goal of improving in some way Central Library's service to the public. Development of a weeding program and a close look at departmental routines with a hope of making them more efficient were two objectives frequently described. Minneapolis Public Library and Information Center received an OPLIC grant of $4,262 in 1979 for preservation of library materials. This grant became available through Major Urban Resource Library Grant Funds. In 1980 some of the monies were spent on deacidifying, mending and sealing old Minnesota historical maps from the Rare Book Room. The balance of the money was used to deacidify, mend and rebind old art periodicals. Campbell-Logan Bindery did all of this restoration work very competently. The departmental reports that follow are clear evidence that the Library has a conscientious, dedicated staff at Central that constantly strives to serve the patrons of today and tomorrow. In an editorial in the Minneapolis Star, January 15, 1980, Austin C. Wehrwein said it well, "Service is the goal. The focus is not on the solitary scholar (or would-be scholar) soaking up the esoteric, but on busy people who use books as tools as well as for pleasure. Nor is the service limited to printed matter ••• and, of course, the arcade ••• offers excellent exhibits in display cases as well as being an avenue to the museum, planetarium and space for lectures and movies. All of which underlies the fact that libraries, particularly our magnificent main library, are many-sided sources of information." ~ully submitted, Doris Nor henscold Chief of Central Library Services -41- Meeting Rooms - Central Library - 1980 The following organizations used the meeting rooms during the year: ACT Team - Affirmative Action Afro-American Cultural Center Amalgamated Clothing & Textile Workers Union of America, MN Joint Board, Local 224 American Federation of Government Employees American Lung Association of Hennepin County American Lutheran Church American Sewing Guild Aquatennial Jr. Queen and Commodore Program Association for Women in Science Audubon Chapter of Minneapolis BOLD of MN, Inc. CAP (Headstart Program) Census Bureau Central Opera Service Children's & Adults Writer's Workshop Children's Literary Association Christian Science Lecture - First Church of Christ Scientist Citizen's League Committees: Chemical Dependency, BO's, Employment, Environment, Facilities Sitings, Press Conference, Transportation City of Minneapolis Energy Coordination Office Clyde Digit & Family - Improvisational Theatre Colleagues of Calligraphy Computer Video Systems Committee for a Shorter Workweek Community Education - Senior Citizens (Minneapolis Public Schools) Continuing Education Programs of America DFL Party, Ward 6, Precinct 1 Divine Light Mission Earth Day - ECOL Earth Day Symposium Esau, Jake - Poe Readings Emissary Society Edmund, John (Mz. Lee & Me Sing-A-Long) Family Law Clinic Federal Reserve Bank of Minneapolis First National Bank of Minneapolis Free United Mission Mother Church, Inc. Friends of Minneapolis Public Library Fund for Animals Genealogy Program by Dr. James B. Bell Guthrie Rehearsal Handwriting Analysis Health Education Hennepin County Foster Parents Heritage Preservation Committee Home Improvement Course -42- Meeting Room Organizations - Cont. International Multifoods International Ladies Garment Workers Union, Local 206 Junior League of Minneapolis League of Women Voters Local 17 Local 99, Library Classified Service Local 150, Service and Trades Industries Magic Show by Mr. Larry Kahlow Mayor's Office - Conference on Neighborhoods MELSA/MARS: Cormnittee on New York Times Info Bank, Technical Services Committee Mental Health Advocates Coalition Metronet Metropolitan Sports Facilities Commission Midwest Regional Conference on English Minneapolis Artists Minneapolis City Charter Cormnission Minneapolis Cormnunity College Minneapolis Health Department Minneapolis Park Board - Green Themes Minneapolis Nursing Service Minneapolis Poetry Society Minneapolis Project - NEH Grant Minneapolis Society of Fine Arts Minnesota Association of Independent Films & Video Minnesota Council for English Teachers Minnesota Division for Early Childhood Minnesota Film & TV Board Minnesota Free Book Society Minnesota Library Association - Continuing Education Committee Minnesota Literacy Council Minnesota Memorial Society Minnesota Metropolitan State University Minnesota Solar Energy Association Minnesota Women's Soccer Association Multiple Sclerosis Society National Association of Attorneys General National Federation of the Blind of Minnesota National Historic Preservation Week National Secretaries Association - Study Group Neighborhood Housing Services New Venture Corporation North Hennepin Community College - Lip Reading Class Northwest Country Elevator Association Northwestern National Life Insurance Company - Toastmasters Office & Professional Labor Union Peace Corps/Vista Pegasus International Professional Nursing Associates -43- Meeting Room Organizations - Cont. Reading Club River Towers Association Rolf Institute Schizophrenics Anonymous Science Museum of MN - Saturday Science Clubhouse Social Services Spanish Class Survivors Stroke Club Spiritual Frontiers Fellowship Square Dance Federation of MN Tour Managers Association Twin Cities Yoga Society Twin City Dietitians in Oncology UNICEF Program , Walker Art Center - Picasso Slide Show White House Conference on Families Widows of World War I Women in Service to Education (WISE) and Gentlemen in Service to Education (GISE) World Affairs Council of Greater Minneapolis YMCA Zonta -44- Jeference, Circulation, Gate Count, 1973 - 1980 Central Library In-person reference Circulation Telephone reference Gate count 900_ 850_ 800_ 750- 700_ 650_ -(I} I - ,I::-- 0 V, 600_ 0 I 0 d ,..c 550 II) QI J..I 500_ ::, ....bl) ~ 450- - 400_ 350 300- 250- 200_ ITCG I TCG ITCG I TC G I TC G 1974 1976 l977 1979 1980 ANNUAL REPORT STAFF OF THE CHIEF OF CENTRAL LIBRARY SERVICES 1980 Doris Northenscold Chief of Central Library Services Judy Zwack .5 Clerk Typist II -46- Machine Assisted Reference Service (MARS) Advisory Connnittee 1980 The year 1980 was one of changes for the MARS program of the Minneapolis Public Library and Information Service. This was the first of a three-year pilot project called MELSA/MARS, whereby MELSA pays for the leasing and installation of one computer terminal for each participating library, contracts with three suppliers of databases (Lockheed DIALOG, the New York Times Information Bank, and SDC ORBIT), pays for the basic user manuals for the three systems, pays for initial search analyst training for the three systems, and does the administrative bookkeeping and billing for the MELSA "online libraries." MELSA also pays a portion of online charges and reimburses online libraries for searches done for patrons residing within the jurisdiction of other online libraries. Three of the nine MELSA library systems (Carver County Library, Scott County Library, and Washington County Library) have chosen not to go online, and searches done by an online library for residents of these areas are paid for in full by MELSA. The installation in January 1980 of a new Texas Instruments 820 computer terminal made it possible to search at a rate of 1200 baud and thereby get more information within the basic 8 minutes of searching time than was possible before. The older terminal, a DECwriter II (300 baud) was relocated to an area within the workroom of the Sociology Department. Here it was used primarily by the Sociology Department search analysts until it was removed to storage in September. When a new TI 820 terminal was installed on the fourth floor for Inter Library Loan purposes it was made available for online searching as well. The search logs for that machine show that no searches were made in 1980. Beginning in May, the Municipal Information Library is permitted to use a terminal located in City Hall for searching online, using the MPLIC identification numbers; this, of course, gives faster access to a database and may increase MIL's use of online searching. The distribution and number of search analysts changed during the year, because of transfers and promotions, as shown here: 1 January 1980 -- Search Analysts, by department (total: 13) Art/Music Darryl Barrett Business/Science Kathi Kohli, Carol VanWhy ECOL Julia Copeland Government Documents Greg Henrikson, Susan Tertell (part-time) History Doris Skalstad, Jeanette Thompson-Larsen INFORM Margaret Hansen, Susan Tertell (part-time) -47- Language/Literature Ann Christensen Municipal Information Sylvia Frisch Sociology Leone Johnson, Terry Veth 31 December 1980 -- Search Analysts, by department (total: 15) Art/Music Darryl Barrett Business/Science Edythe Abrahamson, Kathi Kohli ECOL Julia Copeland, Linda Fritschel Government Documents Greg Henrikson, Susan Tertell (part-time) History Doris Skalstad, Jeanette Thompson-Larsen INFORM Margaret Hansen, Susan Tertell (part-time) Language/Literature Carol VanWhy Municipal Information Sylvia Frisch, Roger Hurd Sociology Betsey Hage, Leone Johnson The make-up of the MARS Advisory Committee itself changed during 1980. The year began with Doris Skalstad, Chairman, Terry Veth, Secretary, and Carol VanWhy. During the first quarter of the year Terry Veth left the committee and the new committee was composed of Doris Skalstad, Chairman, Carol VanWhy, Secretary, and Kathi Kohli. Doris Northenscold continued to serve on the connnittee ex officio. The revision of the procedures manual, begun during 1979, was completed early in the year, and now at the end of the year the need for amending it has become apparent. Anticipation of this amendment is referred to in the revised procedures. The statistical reporting required by the MELSA/MARS program has become quite burdensome for one person, so the Chairman recommends the division of the two types of required statistics into two responsibilities. The log sheets were redesigned in the early months of the year, re arranging the entries into an easier-to-use format and including space for the notation of MELSA residence. More and more workshops and seminars for up-grading searching proficiency are being offered in the Twin Cities area, making it possible for search analysts to attend for a relatively low cost. It is becoming difficult to choose what sessions should be attended and who should attend them. A basic record of training obtained by the search analysts was compiled in the spring, by surveying the search analysts. No attempt has been made to up-date this original file. The Chairman recommends that a method for periodic up-dating of this information be devised so that the information can be used for evaluating future needs of training. -48- In conclusion, 1980 saw an increase in the number of searches made by each subject department and an increase in the number of search analysts. Evaluation of online searching by library patrons has not been attempted, but staff perception of patron reaction continues to be that it is a positive one. Respectfully submitted, Doris Skalstad, Chairman MARS Advisory Connnittee -49- MA.RS Statistics, 1980 Number of searches, by department and supplier DIALOG SDC NYT* Department Totals Totals Totals Totals Business/Science 474 71 2 547 Sociology 235 68 8 311 Government Documents 214 71 0 245 Art/Music 207 0 0 207 History 92 0 78 170 ECOL 141 0 0 141 Literature 106 0 18 124 MIL 38 0 28 66 Administrative 31 3 1 35 1538 173 135 1846 *Includes the Associated Press Database -50- MARS Statistics, 1980 Number of questions, by library system and month ACL CCL DCL HCL MPL RCL SPPL SCL WCL Other Total Jan 3 0 2 21 64 2 2 0 0 3 97 Feb 2 0 1 19 87 7 5 0 1 4 126 Mar 4 0 0 17 64 6 12 0 1 2 106 Apr 1 2 2 16 90 1 9 1 0 2 124 May 0 0 1 13 81 4 2 0 2 0 103 Jun 1 0 0 15 57 0 7 0 0 0 80 Jul 0 0 0 14 64 0 2 0 0 0 80 Aug 2 0 1 10 40 3 5 0 0 1 62 Sep 1 0 0 20 44 1 2 0 0 3 71 Oct 0 0 1 27 67 2 5 0 2 0 104 Nov 0 0 0 16 75 1 7 0 2 1 102 Dec 3 0 1 8 80 0 5 0 0 3 100 17 2 9 196 813 27 63 1 8 19 1155 Of the 1155 questions searched 206 (17.8%) were of more than 8 minutes in duration. ACL = Anoka County Library RCL = Ramsey County Library CCL= Carver County Library SPPL =St.Paul Public Library DCL = Dakota County Library SCL = Scott County Library HCL = Hennepin County Library WCL = Washington County Library MPL = Minneapolis Public Library -51- CENTRAL LIBRARY BOOK SELECTION OFFICE ANNUAL REPORT 1980 During this my first year as Central Services Book Selection Librarian it was necessary to concentrate on mastering the many existing routines and procedures and to become adapted to a stimulating new environment, so that I might continue the excellent work of my predecessor, Miss Betty Engebretson, who retired after many years of devoted work to the Library on March 7, 1980. It was possible, however, to make a number of minor changes which hopefully have slightly reduced the sizeable workload not only for staff in this office, but for those in related departments with whom we work most closely. We began by sending those first copy books with no duplicate orders directly to the Catalog Department rather than returning them to the Acquisitions Department where previously they would have to be handled and examined again before being routed to the Catalog Department. Most importantly this should help in getting these volumes into the collection and available to the public more promptly. We eliminated the practice of writing the word "kept", the date kept and the initials of the department head on each of our green record cards. Instead we simply stamp in red the date the book was kept. Instead of typing a 3 x 5 card with considerable bibliographic information on it for each review published in Kirkus and then stapling the Kirkus review to it, we merely staple the review to a 3 x 5 slip for filing purposes. Instead of typing a 3 x 5 card for each book ordered for the Popular Library and Special Collections, we have arranged with the Data Processing Department to print cards for us just as they do for Community Library Services. A small form was devised for users of the Rare Book Room and Special Collections. Hopefully, this will provide us with some more accurate statistics on use of this agency. In addition, a processing streamer was devised indicating a book is for a special collection and is not to be marked or stamped. Procedural outlines were developed and typed for the Booking Ahead Program and for Definite Orders. -52- CENTRAL LIBRARY BOOK SELECTION STATISTICS During 1980, 20,493 books and pamphlets were sent by the Acquisitions Department to the Central Library Book Selection Office for consideration by heads of subject departments in the Central Library and by the Community Services Book Selection Librarian. Of this number 18,696 new book titles were kept, 797 were rejected, and 1,000 pamphlets were kept but not cataloged. This appears to be the largest number of titles ever handled by the Book Selection Room and is more than double the number handled in 1966. Departmental summaries of new titles are as follows: BOOKS KEPT BOOKS REJECTED PAMPHLETS KEPT Art 1586 23 101 Business & Science 5531 75 256 ECOL 273 1 66 History 2329 24 179 Juvenile Fiction 549 202 46 Nonfiction 802 166 56 Literature Fiction 1578 215 45 Nonfiction 1723 59 37 MIL 0 0 0 Music 548 0 1 Sociology 3777 32 ---213 TOTAL 18,696 797 1,000 Not included in these statistics are music scores, bound periodicals, microforms, phonodiscs, phonotapes, films and filmstrips, video cassettes, some gift books, and materials received on continuation orders and sent directly to departments through the Acquisitions and Catalog Departments. This accounts for the difference between the Catalog Department total of 25,206 new titles added and the Central Library Book Selection Office total. In addition and also not reflected in the statistics from the Book Selection Room are the 562 books acquired on a definite order basis. Substantial time is expended by Book Selection Room staff for the acquisition of these titles. The Central Library Book Selection Office total of 18,696 new titles added is 1,397 more than its total for 1978. The Catalog Department total is 2,654 more than its total for 1979, -53- POPULAR LIBRARY Based on the number of truckloads of books returned, the year's circulation in the Popular Library totalled 114,400, a gain of 3,790 over 1979. The newly instituted Booking Ahead program whereby recently published titles can be acquired speedily from Baker & Taylor appeared to be functioning smoothly and satisfactorily. The Popular Library's collection was increased substantially by currently published gift books received from the Minneapolis Star & Tribune. A great many of these were paperbacks which happily continue to be in great demand. Two additional volunteers, Betty Lockerby, a retired Librarian from our staff and Anthony Wentersdorf, an extremely knowledgable Librarian, offered their services as Reader's Assistants, so that there was someone on duty part of each of five of the six days the Library is open to the public. Wire book stands for display on top of the book cases were acquired and it is hoped books which would not otherwise have caught the reader's eye will circulate. KITTLESON WORLD WAR II COLLECTION Approximately 285 books were added to this collection by way of purchase from general or trust funds or gifts. The tremendous number of books published annually on World War II is astonishing. In addition many documentary sources are being published in expensive large sets or in microform formats. It is not possible with our present monetary or physical resources to purchase all that is currently being published on World War II to say nothing of a retrospective program. It will be necessary to define the parameters of this collection so that an orderly acquisitions program can be established. NINETEENTH CENTIJRY AMERICAN STUDIES COLLECTION The special collection previously known as the 19th Century New England Authors Collection housed in the Ralph Waldo Emerson Room at North Regional Library was renamed the Nineteenth Century American Studies Collection in anticipation at some future time of incorporating both the Huttner Abolition and Anti-Slavery Collection and the Mark Twain Collection with that collection when it can be moved to the Central Library. Substantial additions were made to the collection from trust fund sources and by continued donations from Mr. J. Harold Kittleson who gave the nucleus of the collection. Notable acquisitions were both the first and second issues of the first edition of Richard Henry Dana's TWO YEARS BEFORE THE MAST purchased from The Current Company and a collection of 132 books purchased from the St. Paul Booksellers - James & Kristen Cummings. -54- RARE BOOKS COLLECTION Two notable acquisitions were made from Trust Funds of the Minneapolis Public Library for the Rare Books Collection. Probably one of the most expensive two volume works ever acquired by the Library is The Vatican Frescoes of Michelangelo published in a limited edition of 600 copies and distributed in the United States by Abbeyville Press. Many of the magnificent color photographs done by Takeshi Okamura from Japan are on the same scale as Michelangelo painted them. It was purchased from the Walker Hudson Fund at a cost of $3,825.00 ($4,500 less 15%). The other acquisition is a handsome matted print of Saint Anthony Falls taken from Jonathan Carver's Travels Through the Interior Parts of North America published in London in 1778. This was purchased from the Pillsbury Fund and cost $150.00. Respectfully submitted, c'J?icfuvd, .J {!{Djstatt Richard J. Hofstad Central Library Services January 12, 1981 Book Selection Librarian -55- CENTRAL LIBRARY BOOK SELECTION OFFICE 1980 PROFESSIONAL STAFF Betty L. Engebretson - Retired March 8, 1980 Richard J. Hofstad - Began March 17, 1980 CLERICAL STAFF Beverly Hogan, Clerk-Typist II Stanna Woodbridge, Clerk-Typist II Manzie DiAngelis, Shelver .4 - Transferred to Shelving 10/27/80 Edward Frazier, Shelver .4 - Began 10/27/80 -56- ANNUAL REPORT Art, Music & Films Department 1980 ART/MUSIC Our daily tasks were brightened in January when our workroom was painted in a sophisticated color scheme of turquoise, two shades of purple and grey. During the summer, we re-arranged the furniture for better work flow, with the clerk-typist next to Mrs. Warren's office, and the Picture/Record Staff next to the Picture/Record Desk. A paging station was installed on the third floor directly above us late in the year, and the steps saved and the shorter time needed to get our stack books made up for the "high tech" tube fixture by our Desk. Simplifying Department operations to make maxinrum use of staff time has been of primary importance. Mrs. Dockman's alert attention to everyday operations, ideas for eliminating wasted time and energy, help in the Book Selection Room, and ability to aid at both public desks make her a valuable asset to the Department. She has completed her projects of covering circulating WPA pictures with protective cellophane and of putting colored labels on public reference books, and is currently typing subject labels for the reference antique section for easier location and re-shelving. A long-term goal has been exchange of staff between Art/Music and the Films Desk so that we can draw on each other for emergencies. Judith Bagan and James Frey have been exchanged, and Ms. Bagan has learned not only the routine of the public desk, but also how to inspect films. We plan to continue this exchange on a weekly basis when it is possible, and perhaps expand it. The long-awaited new edition of GROVE'S DICTIONARY OF MUSIC AND MUSICIANS arrived in November. This twenty-volume set is a great improvement in both content and format, with new entries (e.g. Beatles and Bebop) and greatly expanded sections on popular music. The most important addition in art was Boetticher's four-volume encyclopedia of artists, MALERWERKE DES NEUNZEHNTEN JAHRHUNDERTS, which will aid the growing number of art investors. Popular circulating titles were LITTLE GLORIA, HAPPY AT LAST; DRAWING ON THE RIGHT SIDE OF THE BRAIN; HIGH TECH; the Conran books on interior decoration; ON PLAYING THE FLUTE; Fania Fenelon's PLAYING FOR TIME; PORTRAIT OF AN ARTIST (Georgia O'Keeffe); NO ONE GETS OUT ALIVE (Jim Morrison); STAGE FRIGHT and books on Elvis Presley, the BeeGees, the Beatles and John Lennon. As old dolls have increased in value on the auction market, so have requests for books about them. In cooperation with the Lowthian Fashion School, we have set up workshops on the picture collection for new students to better handle -57- a demand that had become overwhelming for the Picture/Record Staff. Through these workshops, we have achieved better control of our Costume and Furniture files and have eased problems for both staff and students. The majority of costume pictures were mounted to prolong their use, new files on individual fashion designers were created, and heavily used files were moved to the Desk area, all to accommodate the Lowthian demand. With the aid of Mrs. Turpin, the staff has mounted several irreplaceable collections: 350 sepia tone newsphotos of world royalty, mileposts in American history, and the blind and deaf; a bookplate collection which had been in cardboard boxes; and the Guindon cartoons clipped from the Minneapolis Tribune. Our success rate in computer searching was about 65% for most questions, and 50% for the artists we choose to search. Questions which yielded lengthy print-outs were curriculum development in art, Tibetan a~t and theatre design. The most useful data bases for art and music are RILM, ERIC, MAGAZINE INDEX and NEWSPAPER INDEX, but we need many more humanities data bases. Announcement has been made of two coming additions, Columbia University's AVERY INDEX TO ARCHITECTURAL PERIODICALS, and Sotheby-Park-Bernet's ART AUCTION CATALOGS, but it would be especially useful if MUSIC INDEX, ART INDEX and ARTS & HUMANITIES CITATION INDEX were to be put on-line. A growing concern is the cost of art books, old and new. Our stacks are filled with valuable items, some of them circulating(!), and we need a systematic method to lessen the risk of loss and mutilation, both from ordinary use and from professional thieves who move from library to library removing plates to be sold as art works. The cost of new titles is frequently $50.00 and up, and it is not unusual for a three-volume set to cost $500.00. This year at least $40,000.00 worth of books (about fifteen titles) have been transferred to the Athenaeum. Because vault space is running out, Mr. Hofstad and Mrs. Warren decided to raise the lower limit of transfers from $200.00 to $1,000.00. Some of the titles with values up to $1,000.00 will be shelved in the Art Cage, but since many are roller shelf size, since our cage space is limited, and since access to the cage is difficult when a staff member is alone, this is not an ideal arrangement. 1980 marked the retirement of Mary Alice Walker, the Assistant Department Head, who had been a music librarian at MPLIC for twenty-nine years. In earlier years the music collection, particularly records, had emphasized classical music, and Ms. Walker was instrumental in balancing the collection with folk and popular titles. We will miss her expertise, professionalism, and good humor, but we have an excellent replacement in Richard Zgodava. The entire Staff must be connnended for their hard work, for their willingness to work split days and postpone lunch hours, to change days off in emergencies and for their considera tion for the public and each other, all of which have allowed us to operate with a too-small staff. -58- FILMS This year marked the start of a new service, the loan of video cassettes to registered library card holders. This included 3/4" video cassettes that had previously been available only for reference and fifty new~" videocassettes of feature films. The service began February 19, as a six-month trial in cooperation with Blackhawk Films who placed the ~" VHS videocassettes here with the stipulation that we purchase them if the trial were considered a success. The appreciation for the service was immediate and enthusiastic! One Minneapolis borrower said he had been paying taxes for 25 years and had never used the library before. Now he thought his tax money was well spent as it was providing such good entertainment for his family. The problem of compatibility is important in developing this collection since there are four different disc players, another~" format and the prediction of:!;;" format in 1981 to consider. The addition of a new service did not diminish interest in 16nun film since each format has its own use. Each year more patrons seem to realize what fun film parties are in their own homes. New Year's Eve gave us the largest single day of circulation, with 264 films borrowed in that one day. The ever-expanding Inner City Free Loan of 16rmn film was continued, as well as the Free Loan Program at Minneapolis Parks, demonstrating the library's interest in sharing Minneapolis resources despite the loss of income. The delivery of films to all community libraries placed an added demand on the collection, but fortunately, many exciting new titles were added, as well as replacements for titles that had circulated for as long as 15 years. A small collection of feature films was started with NORTHERN LIGHTS, BLITHE SPIRIT, LADY Kll.J..ERS, PYGMALION, ROCKETSRIP, GOSPEL ACCORDING TO ST. MATTHEW, and TUNES OF GLORY. To enhance the collection of short animated films so popular with all ages and featured at the 8th Annual Animated Series last summer, we purchased CLOSED MONDAYS, LET IT BEE, LAST MEOW, IT'S SO NICE TO RAVE A WOLF AROUND THE ROUSE and others. Local filmmakers continued to win awards with their films, so we proudly added Ray Christianson's WILDERNESS WORLD OF SIGURD F. OLSON, Peter Markle's LOYCE HOULTON, CHOREOGRAPHER, the U.S. hockey film, NEW GOLD FOR OLD GLORY, Slavko Nowytski's GRASS ON THE ROOF, and Dr. Joe Norquist's YOU HAVEN'T LIVED YET. We would like to note that the Minneapolis Project has contributed to our success with film gifts and publicity of the library's visual re sources and that this year was the culmination of a project of the Minneapolis Librarians Professional Union with a gift of $4,700 to pur chase labor films. Eight films were acquired, including the award winning WILLMAR 8. Several filmographies were prepared, including a list of the library's labor films to highlight what is probably one of the best labor film collections in a public library, and a list of films to -59- celebrate the 1981 Year of the Handicapped. The Tuesday Film series affords library patrons an opportunity to see the new films acquired on cultures around the world, energy and the environment, and the arts, and the many film programs listed in "Events" testifies to other library use of these films. The year 1982 will mark 35 years of film service at the Minneapolis Public Library and Information Center. In previous years, the staff has been too busy to note anniversaries with any special program or history, but this time we hope to have time to thank the many who in the past have had the foresight to provide this fine service. Respectfull~ suqmitted, ~~~ -fc, t./.,.vv.-. Marlea R. warren -60- Meetings, Conferences, Courses, and Seminars (con't) Darryl Barrett Attended: Special Libraries Association Annual Conference, Washington, D.C., June 9 - 12, 1980. Online '80, Conference sponsored by Online, Inc., San Francisco, California, November 12 - 14, 1980. Class: Human Factors in Library Administration, sponsored by Medical Library Association and Special Library Association, Washington, D.C., June 13, 1980. Worked at: White House Follow-up Conference, September 15 - 17, 1980, in Minneapolis, sponsored by National Commission on Libraries and Information Science and the Minnesota State-wide Library Services Forum. Conducted: Workshop on Picture Collection at MPLIC for Lowthian School of Fashion. Offices held: Chairperson of Networking Committee for Picture Division of Special Libraries Association, 1980 and 1981. President of Minneapolis Public Library and Information Center Staff Association, 1980. Sheilah Dockman Personal Effectiveness Workshop. Jeffrey Gegner Classes: Library Science 8304, Adult Services, U of M. Library Science 8224, Subject Bibliography, U of M. Library Science 8302, Reference/Information Services, U of M. Hungarian Experience Seminar, Sarospatak, Hungary, July 19 - July 27, 1980. Advanced Beginning Jazz Dance, Ozone Dance School. School of the Minnesota Dance Theatre: Intermediate Ballet I & II. Intermediate Contemporary I & II. Pas de Deux (Ballet). Joy Wallin Personal Effectiveness Workshop. Marlea Warren Attended: Art Libraries Society/North America, Annual Conference, New Orleans, January 26 - 30, 1980. Memberships: Minneapolis Society of Fine Arts, Walker Art Center. Classes: File, Don't Pile, University of Minnesota. Organization, University of Minnesota. Zgodava, Richard Attended: Managing the Human Resource, November 20-21 -61- Meetings, Conferences, Courses, and Seminars Elizabeth Bingaman Attended: Midwest Film Festival, Chicago, Illinois, February 15 - 17, 1980. American Film Festival, Sheraton Centre, New York City, May 25 - 30, 1980. Futures Workshop, Minnesota Science Museum, St. Paul, September 12 - 13, 1980. Memberships: Film Library Council (elected to three-year term, Board of Directors). Educational Film Library Association. Media Roundtable, Minnesota Library Association (attend meetings and plan conference programs). Committees: Pre-Screening Chairman of Visual Arts Category of 16mm Films entered in American Film Festival, February 18 and 23, 1980. Lucille Calguire Personal Effectiveness Workshop. James Frey Attended: Meetings of ATVI, a video production organization. Minnesota Futures Conference, September 12, 1980. Memberships: Twin City CINE Club. Connnittees: Pre-Screening Committee for the Visual Arts Category of the American Film Festival, February 18, 1980. Misc: Free lance work in production of slide shows and films. Projected feature films for Minneapolis Project in Spring. Helped Minneapolis Project select video equipment. Gave talk, "Operation of 35mm Cameras", Roosevelt Conununity Library, September 26, 1980. Thomas Smisek Class: Management Information Systems, U of M, College of Business Administration. Attended: Upper Midwest Video Equipment Show. Resources Workshop, U of M Media Department. Misc: Wrote conference review article for American Society for Information Science Bulletin. -62- STAFF Professional Department Head Warren, Marlea Librarian V Art/Music Walker, Mary Alice (retirement date - January 9, 1981) Librarian III Barrett, Darryl Librarian II Zgodava, Richard Librarian II Films Bingaman, Elizabeth Librarian III Smisek, Thomas Library Assistant Clerical Art/Music Cochran, Bernice (through January 3) Clerk-Typist II Dockman, Sheilah (from January 21) Clerk-Typist II Gegner, Jeffrey Library Aide II Grivna, Iris Library Aide II Bagan, Judith Library Aide I Wallin, Joy Library Aide I Liss, Robert (part-time from May 19) Page Madden, Julie (full-time through April 27, part-time April 28 - August 15) Page Sandburg, Dale (part-time from August 17) Page Films Calguire, Lucille Library Aide II Pickett, Lois Library Aide I Frey, James Audio Visual Aide I Hill, Peter Audio Visual Aide I Madsen, David (April 29 - June 12) Audio Visual Aide I Ojard, Judith (through November 8) Audio Visual Aide I Pinski, Judy (part-time from June 17) Audio Visual Aide I Schroedl, Russell (through November 28) Audio Visual Aide I Sedlock, Robert (through March 7) Audio Visual Aide I Sjoberg, Bruce (from November 10) Audio Visual Aide I Interns and Volunteers Art/Music Bartruff, Will (April 29 - September 15) Urban Corps Aide Cottle, Dawn (through March 28) Urban Corps Aide Turpin, Jewell Volunteer -63- STATISTICS 1979 1980 I. Pictures Total in collection 1,099,018 1,111,094 Circulation 55,980 37,137 Photocopied by patrons n.a. 7,508 II. *Computer questions n.a. 69 III. 16mm films Total in collection 2,796 2,874 Viewers of circulated films 1,418,936 1,589,070 **Delivered to conmrunity libraries for patron pick-up 980 1,261 ***New registrants for use Minneapolis residents 1,920 1,864 Non-residents 589 531 Total 2,509 --2,395 IV. Videocassettes (circulation began February 19, 1980) Total in collection ~" VHS 50 3/4" 120 151 New registrants for use Minneapolis residents 181 Non-residents 225 Total 413 Circulation~" VHS Minneapolis residents 614 Non-residents 820 Total 1,434 V. Other Filmstrips, Sound 150 156 Slides 2 X 2 15,347 15,539 3-\ x 4 (no longer added) 26,190 26,190 Total slides 41,537 41,729 Super 8mm films 462 462 *April - December 1980 **Service to 6 conmrunity libraries January 1979 - July 1980; Service to all conmrunity libraries August - December 1980 ***Hennepin County contract expired February 28, 1979 -64- ANNUAL REPORT BUSINESS AND SCIENCE DEPARTMENT 1980 "I am delighted to grant your request for recognition as a Patent Depository Library and hereby designate the Minneapolis Public Library and Information Center to be a Patent Depository Library effective with the date of this letter." signed Sidney A. Diamond, Commissioner of Patents and Trademarks, United States Patent and Trademark Office, September 12, 1980, Washington, D.C. With that electrifying statement, the Minneapolis Public Library became the 34th Patent Depository Library in the United States. With access to complete patents, the public will have available one of the greatest sources of information on any particular area of technology. The requirement that an invention be new ensures that the latest developments in technology will be found in patents. Only a small percentage of published patents are cited in technical literature therefore the public needs access to the full text of published patents to make use of the technology to be found there. The MPLIC collection will be almost entirely on microfilm. The goal is to be fully operational as a depository library with search tools, copying facilities and service by December 31, 1981. By the end of 1980, microfilmed copies of the Official Gazette and full patents for 1980 began to arrive. Paper copies were also being received and kept until replaced by film. To make acquisition of the back file possible, a grant of $100,000 was approved by the Bush Foundation in October. Great progress has been made. What started as a general goal in 1975 which lay dormant until late in 1979 had now become a reality. Not that patents were new to MPLIC, for the Library has had the Official Gazette beginning with volume one, number one, 1872- for many years and for a short period after World War II, complete patents. Now with depository status, MPLIC has rounded out its completeness as a storehouse of information. The Library Administration deserves commendation for making the decision to acquire the full patents. In addition to serving what appeared to be more library users than ever before, the staff managed to accomplish the following: Third revision of the Home Improvement book list - Mary Lawson Chair the Reference Guidelines Committee - Leonard Pignatello Conduct a workshop on Business and Science Department Resources Edythe Abrahamson Leonard Pignatello Katherine Kohli Mary Zeimetz Mary McHugh Maggie Hanson (Inform) -65- Demonstration on Microfilm reader-printers Update on use of Citation Indexes Instituted an extensive on-going weeding program Seminars on use of Prentice-Hall loose-leaf services Designed a mail reference reply form Established several special subject vertical files: Handicrafts, Corporations, House Organs, Serials Prepared department objectives for 1981 Shifted 54 years of the Official Gazette of the Patent and Trademark Office to the public area Examined new reference books between telephone reference questions Published its bimonthly "Books for Business" list with national distribution Conducted tours of the department Among the 5,531 new titles added during 1980 there were many that could be cited as important. A few are identified: Bibliographic Guide to Business and Economics 1976-79 Bibliographic Guide to Technology 1976-79: These are comprehensive annual subject bibliographies which bring together publications cataloged by the Research Libraries of the New York Public Library and the Library of Congress. Included are works in all languages and forms, non-book materials as well as books and serials. Dun and Bradstreet: Market Profile Analysis Census of American Business Prentice-Hall: Publications of the I.R.S. (Internal Revenue Service) High-demanded subjects included solar energy, job information, company information, computers, and popular medicine. -66- An agreement was negotiated with the Sales Representative of Dun and Bradstreet under which the Library may keep older editions of leased directories as long as we are current subscribers, with two restrictions. They may not be circulated nor displayed with current editions. A limited file will be kept in the stacks. This report would not be complete without an acknowledgement to a hard-working, dedicated staff. While there was some turnover due to promotions, retirements, etc. the staff remained stable as to lateral transfers. It is considered a compliment that so few apply for other positions. The department lost one excellent Librarian who was promoted to Assistant Department Head, Literature Department. She was replaced by Edythe Abrahamson who returned to full time after seven years part time. This added tremendous strength to the front-line staff. The part time position was filled by Mary Lawson who added her talents. Late in December Katherine Draper, Library Aide II retired after 21 years. With minimal staff turnover the amount of work accomplished increased with more patrons served because of the accumulated expertise. It is hoped that staff turnover will also be minimal in 1981. Respectfully submitted, Jf~J(jrf'~ Leonard J. Pignatello Department Head LJP/jh -67- ANNUAL REPORT BUSINESS AND SCIENCE DEPARTMENT 1980 Staff Complement Authorized Complement (F.T.E.) Librarian V 1.0 Librarian III 1.0 Librarian II 6.2 Library Aide II 2.0 Clerk-Typist II 2.0 Library Aide I 5.4 Library Page I 1.0 Total 18.6 Department Head, Librarian V Leonard Pignatello Assistant Department Head, Librarian III Mary Zeimetz Librarian II .6 (Jan.-Apr. 30) Edythe Abrahamson Librarian II (May-) Edythe Abrahamson Librarian II • 6 Maxene Bloch Librarian II Walter Carlock Librarian II Katherine Kohli Librarian II .6 (June 23-) Mary Lawson Librarian II Roberta Ratcliff Librarian II Irving Robbins Librarian II (Jan.-April) Carol Van Why Library Assistant, Rover Sue Alexander Library Aide II, Directory Desk Katherine Draper Library Aide II, Directory Desk Mary McHugh Clerk-Typist II Jean Havrilak Clerk-Typist II Helen Washburn Library Aide I, Directory Desk Darlene Harff Library Aide I Carlotta Mayer Library Aide I Ronald Manguson Library Aide I Loretta Price Library Aide I Deborah Scharff Library Aide .4 P.T. Lisa Polee Library Page I Cindy Acton -68- ANNUAL REPORT BUSINESS AND SCIENCE DEPARTMENT 1980 Staff Development Summary Attendance at national association conferences: American Library Association - Mary Lawson Local Association Meetings and Conferences: Special Libraries Association - Edythe Abrahamson, Carol Van Why, Mary Zeimetz Professional Association Memberships: A.L.A. - Mary Lawson, Roberta Ratcliff M.L.A. - Roberta Ratcliff, Mary Zeimetz S.L.A. - Edythe Abrahamson, Katherine Kohli, Carol Van Why, Mary Zeimetz MPLIC Committees, etc.: MARS - Edythe Abrahamson, Katherine Kohli, Carol Van Why Staff Association - Mary McHugh Reference Guidelines - Leonard Pignatello Director's Tour - Loretta Price College and University Courses: Edythe Abrahamson, Katherine Kohli, Mary Lawson, Deborah Scharff Miscellaneous Online Training: Lockheed Seminar - Edythe Abrahamson, Katherine Kohli Data Base Searching - Mary Lawson SDC Advanced Training - Katherine Kohli SDC New User Training - Carol Van Why SDC Chemistry Bases Seminar - Katherine Kohli Predicasts Online Training: Katherine Kohli -69- Online Users Group: Katherine Kohli, member of Planning Committee MELSA Groups: How-to-do-it indexes - Katherine Kohli Miscellaneous: Census Users Conference - Leonard Pignatello Future of Telecommunications - Mary Lawson -70- ANNUAL REPORT BUSINESS AND SCIENCE DEPARTMENT 1980 Statistics New titles added since the department was merged in 1973: 1973 4,868 1977 4,414 1974 4,226 1978 4,055 1975 3,379 1979 4,647 1976 3,672 1980 5,531 Grand total new titles added 1973-80: 34,792 Reserves (1980): Total Reserves Received 4,388 Number Filled 3,487 79.46% Reserves by Origin Received Cancelled MPLIC 3,713 1,298 34.96% Hennepin County 391 154 39 • 38io MELSA 284 107 37.67% MPLIC Reserves Cancelled By Patron 664 51.16% Not Picked Up 586 16.8 % of total reserves filled Cancelled 78 By MPLIC 634 14.3 % of total reserves received By Bus-Sci 628 By Com. Libraries 6 Reserves Filled by Intra-System Loan Requests sent 1,540 Requests received 536 34.8 % Percent of reserves filled by intra-system loan: 15.37% Books shelved (trucks, public area): 692 -71- ANNUAL REPORT CHILDREN'S ROOM 1980 The tentativeness associated last year with the reorganization of children's services has receded, and the developing guidelines have allowed for flexibility and growth in service limited only by staff capabilities and time available. The dual functions of the Room as a neighborhood library and as a metropolitan resource and reference center are highlighted by the programming, projects and service of the past year. In programming, statistics indicate two changes. First, scheduled programs have increased in number and attendance. The weekly picture book story hour begun last year continues. The weekly bedtime story hour was discontinued and a monthly evening "event'1 was instituted. Special programs were planned to tie in with calendar events--spring vacation, school release days, Aquatennial Week and Children's Book Week. One school release day program, a Dr. Seuss film festival, was almost too successful, with 375 children and adults crammed into the Story Hour Room and the picture book bay of the main room. Participation in the summer reading program was the best ever, and the new winter reading program, open to adults as well as children, drew more entrants than the summer program did just two years ago. Children's Sunnner Fest '80, the second annual one-day extravaganza organized by Children's Specialist Kathleen Johnson drew 945 patrons to the poetry reading, magic show, storytelling and puppet shows that were held in the Children's Room as part of the day's festivities. Second, the number of group visits and tours is down significantly, due primarily to a change made August 1, 1980, in the counting procedure and slightly, it seems, to the expanded programming at the Science Museum, which has left library auspices to become The Children's Center of the Science Museum of Minnesota. One bit of fallout from that shift fortuitously hit the Children's Room in the form of the Cricket Case. This very popular display has been enjoyed particularly by Oriental members of the English as a second language classes who visit and use the Children's Room. We continue to be grateful for memorial gifts, particularly the Anne Fraser Fund which this year was augmented by a donation from the Malakoff Foundation. We appreciate, too, the interest of the Friends of the Library, exhibited by individual donations such as the two dozen art objects, story book dolls and books given by Helen Griebstein and the old textbooks and first editions funneled to us for the Historical Collection by Marcella Mathews of the Used Book Committee. -72- Other furnishings acquisitions of note are a table display case, also inherited from the library's Science Museum, and the new cassette rack. The latter might be considered a frustration since it forces the diversion of book funds to purchase cassettes whose popularity means the rack stands almost empty! In the areas of projects and special services we worked, for the first time, directly with adult classes from neighboring institutions. The chil dren's literature class from Northwestern Bible College and the quarterly storytelling classes from the Minneapolis Area Vocational Technical Institute came for orientation classes. The latter groups reciprocated in part by holding storytelling evenings open to the public in our Story Hour Room as part of their final examinations. For the first time, also, we waived the Hennepin County boundary line limit to introduce, with the Sociology Depart ment's assistance, a group of second and third grade high achievers from Lakeville to the materials and workings of a metropolitan library. As an in-house resource center we conducted one-day orientation sessions for two new community staff members assigned to work with children and spoke at the fall meeting of staff working with children concerning Children's Room materials in general and the special collections in particular that could be helpful to them in serving their community library clientele. As part of the Children's Services Committee we contributed to booklists prepared for in-house and outreach distribution. Highlighting recent acqui sitions at the fall reference update for all staff members brought requests from librarians who had never before consulted the Children's Room resources. A spot-check of reference questions answered in the Room indicates an upswing in use by advertising agencies, people involved with the publishing industry and individuals and students trying to locate materials published in the first half of the century. These people are concerned with in-depth or somewhat obscure materials not readily available elsewhere. Trying to fill such requests has led us to refer patrons to interlibrary loan and to take a serious look at the retention policies of the collection. Replacement ordering has become a bad dream which with the Internal Revenue Service ruling based on the Thor Power Tool case could become a nightmare, since already fairly standard titles are being dropped and new ones frequently go out of print in two or three years. As a result we spend more and more time selecting transfers from books sent in by the community libraries. One of our goals for the coming year is to develop a collection state ment for the Historical Collection and move to implement it. In preparation this year we began to broaden our knowledge of historical literature and current collections by reading and by visiting the St. Paul Public Library Children's Room, the Minnesota Historical Society, the New York Public Library children's reference and rare book collections and the special children's collections of The Free Library of Philadelphia. In addition, to publicize our current holdings, we contributed brief descriptions of our special collections for inclusion in the forthcoming revision of Subject Collections in Children's Literature (Bowker, 1969). -n- Any service unit is only as good as the sum of its parts, which in our case are materials and staff. Above we have discussed some current concerns dealing with materials. As to staff, full time personnel have remained stable. In order to cover service hours, however, substitution has become a way of life. A good substitute who comes and stays is treasured, particularly when one considers the percentage of staff hours covered by substitutes, the time spent on orientation and the fact that only two of the twelve oriented in 1980 are currently available for work. It is a tribute to the regulars, to our enthusi astic Urban Corps intern, to capable substitutes like Leora Mattila and Cathy Stewart, and to our volunteers, storyteller Kathy Kamman and storeroom collection organizer Agnes Opstad, a particularly congenial staff, that this has been a year of some innovation, of certain accomplishments and of positive service. Respectfully submitted, ~~~ Lois-----" Ringquist . Librarian, Children's Room -74- STATISTICAL SUMMARY 1980 BOOK BUDGET 1980 1979 $12,571.00 $10,740.00 MATERIALS COLLECTION Books added Books withdrawn Catalogued 4,052 Catalogued 1,606 Paperback 1,551 Paperback 423 Total 5,603 Total 2,029 Audio added Audio withdrawn Phonodiscs 265 Phonodiscs 125 Cassettes 77 Cassettes 1 Total 342 Total 126 APPROXIMATE HOLDINGS IN CATALOGUED COLLECTION Books------53,854 Phonodiscs and cassettes------1,723 GROUP VISITS AND TOURS 1980 1979 Groups 173 311 Visitors 3,467 5,389 SPECIAL PRESENTATIONS 1980 1979 Groups 112 79 Participants 5,026 3,237 -75- MEETINGS, WORKSHOPS AND SEMINARS Loretta Ellis Staff Dialog with Mr. Kimbrough and other staff members (September 28) Storytelling: Our Midwest Heritage, a workshop at the Center for Continuing Education at the University of Chicago(October 17-18) Virginia Johnson Personal Effectiveness Workshop at the Public Health Center (October 6 and 8) Lois Ringquist WISE and GISE Fair at Diamond Lake Lutheran Church, sponsored by the Minneapolis Public Schools (January 31) Supervisory Training Workshop at the Government Center on the city employees' alcohol and drug program (February 20) Charles Mikolaycak lecture on illustration and bookmaking at the Kerlan Collection, Walter Library, University of Minnesota (March 11) Preview of "The 500 Hats of Bartholomew Cubbins" at the Children's Theatre, followed by press conference and private interview with Theodor Geisel (April 25) Kerlan Award Luncheon for recipient Glen Rounds at Coffman Union, University of Minnesota (May 14) Minnesota Library Association, Children and Young People's Section, Spring Workshop at The College of St. Catherine, featuring Rosemary Wells and Norma Klein. Assisted with the 1980 Notable Children's Books book discussion (May 14) Chase Lecture by Marguerite Henry at Coffman Union, University of Minnesota (June 24) American Library Association Annual Conference in New York City (June 28-July 3) Grievance Procedures Workshop conducted at the library by city consultant Frank Madden (July 18) Annual Book Week Program, review meeting and dinner with guest speaker Ashley Bryan, at the University of Minnesota. Spoke briefly on Minneapolis Public Library and Information Center program (October 23) COMMITTEE ASSIGNMENTS Lois Ringquist Children's Literature Association: 1981 annual conference arrangements. Minneapolis Public Library and Information Center: Children's Services Connnittee -76- CHILDREN'S ROOM STAFF 1980 FULL-TIME Lois Ringquist, Supervisor A. Loretta Ellis, Library Assistant Gloria Hirt, Clerk Typist I Virginia Johnson, Library Aide I PART-TIME Marsha Healy, Library Aide I .2 January 3 - May 29 Leora Mattila, Pre-professional .2 January 5 - December 6 Catherine Stewart, Pre-professional .2 September 2- Patricia Thorsen, Library Aide I .2 October 25 - December 27 SHELVER Walt Hotvet .6 URBAN CORPS INTERN Bernadette Klein -77- ANNUAL REPORT GOVERNMENT DOCUMENTS DEPARTME't'i"T 1980 1980 was the year for several important commercially published acquisitions. Received were: Cumulative Title Index to Public Documents, 1789-1976 (8 volumes of 16 to be published) u,s. Congressional Coomittee Print Index, a 5 volume index spanning the years 1830 to 1970. Microfiche of the Committee prints from 1911-1970 were also purchased. Index to the~ of Federal Regulations, a 5 volume index for the years 1977-79. Texts of all bills of the 96th Congress were provided on microfiche format by the Government Printing Office. Minnesota Statutes 1979 section 16.02 was amended June 5, 1979; it concluded by saying ''The Commissioner may direct that copies of official state documents be distributed to official state depositories on microfilm", so effective January 1, 1980 the deposit shipment has been coming on microfiche. This consists of all items listed in the Legislative Reference Library's LRL Checklist. The shelflist typing is progressing nicely. Of 117 drawers to be typed, 103 have been typed at least once. Suzanne Thompson, Debbie Scharff and Grace Phillips, CETA, have been typing regularly; while Lucille Calguire, occasionally. Several others started on the project but were not typing in December of 1980. Popular subjects this past year include alcohol fuels, economic censuses (finals for 1977 having been published), the high school debate topic on different phases of consumer interests - product safety, -78- standards regulating advertising, and standards for testing and market ing potentially carcinogenic products. Producer prices, cost of living indexes, new laws and regulations, government procurement invitations, contract awards, continue to be areas of interest. Statistics of documents received during the year: Depository documents, bound 245 Depository documents, unbound 24,427 Non-depository documents 3,875 Minneapolis and Minnesota documents 879 Doc Ex publications 1,736 Microfiche (Minnesota: 817) 13.155 Total 44,317 COM catalog searches 1,005 COM catalog hits 556 A special thank you to the staff for their dedicated work and continued interest in documents. It is through their efforts that the work of the department runs smoothly. Respectfully submitted, Helen E. Garnaas Documents Librarian -79- GOVERNMENT DOCUMENTS DEPARTMENT 1980 STAFF Helen Garnaas January 1, 1980-December 31, 1980 Gregor Henrikson, Librarian II January 1, 1980-December 31, 1980 Susan Tertell, Librarian II (2/5 time) January 29, 1980-December 31, 1980 Mary Miller, Pre-professional substitute (1/5 time) January 30, 1980-December 31, 1980 Sharon Nordos, Clerk-Typist II January 1, 1980-December 31, 1980 Yvonne Gaulke, Permanent part-time Library Aide I January 1, 1980-December 31, 1980 -80- TO: Miss Doris Northenscold Chief of Central Library FROM: Robert K. Bruce DATE: 15 January 1981 I am honored to submit my fourth annual report for the History Department. The conciseness does not indicate that we have not been working very hard during 1980; indeed we have at times felt signs of wear and tear. Nor have I included specific additions to the collection although each professional has been active in constant efforts to acquire both scholarly and popular material in all formats. Should there be information we have not thought to include, please do not hesitate to seek that from us. Miss Skalstad's report on MARS gives precise information as to numbers of searches and databases utilized. It is available as you need it. Finally, I wish to give special thanks to both Mrs. Anna Hobbs, whose quiet performance and quality production belies the fact that she is able to offer a superb outline for the report that follows, and Mrs. Donna Christopherson who is not only our lead Catalog Infonnation worker and our prime back-up to all Aide functions, but who continues to do the majority of the work while I get the credit for professional committee work. Bless them. Under your leadership I look forward to a superb 1981. Respectfully submitted, Robert K. Bruce, Head History and Travel Department -81- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER ANNUAL REPORT of the HISTORY AND TRAVEL DEPARTMENT 1980 Much attention was paid during the latter part of 1980 to specific objectives for the succeeding time period. Carrying out these objectives should sharpen the department's activities and give us all an increased focus. 1980 was highlighted by the following: 1) Availability of paperback books in the department; the public seems to enjoy browsing these, and all of us have enjoyed the chance to go out and select. 2) Regular displays; we will seek assistance in the graphic elements, but hope to continue monthly highlighting of small portions of the collections. 3) Painting; the workroom is a cleaner place and having specific colors in departments has greatly enhanced giving directions to the public. 4) New microform readers; acquisition of two Minolta reader printers and one NMI reader has increased our capability for serving public needs to access microform. 5) Surveys; we gathered information about Catalog Information time and about use of topographic maps to help make management decisions. 6) Weeding; open shelves were cleared of 1970 and prior imprints as well as worn and duplicate copies--space has improved. 7) MARS; use continues to increase in spite of one poor tool (AP Database) and department-wide understanding was greatly enhanced. (Both prime searchers received additional training and Miss Skalstad attended the Online 80 Conference, too.) 8) MHC; opportunity was created for additional formal touring of this collection by each member of the department. In addition to the above, the department took part, with others in Central, in the informative visit to St. Paul Public Library set up by the MELSA reference committee, as well as a ROM Index display, and a presentation of the Citation Indexes. The Indexers spent time with delegations from the newspapers and the University in an effort to explain our product and how we do it. But the year was marked in tone by an effort to run a little faster just to keep up. Reference activity increased; a notice in a local journal gave us much-increased full page copying activity. We were generally internless so that normal business took more time and the only special projects were editing the 1970 edition of the Index (during the newspaper strike) and updating the Genealogy Primer. The entire departmental staff deserves commendation for their efforts and has my special thanks for their willingness and ability. -82- In addition to MARS training mentioned above, and a civil service class attended by Robert Bruce 1980 meetings, etc., included: MELSA Reference, and its MARS subcommittee; MPLIC MARS Conmittee; SLA Conference on Automation and Libraries; presentation to University class on MARS-- D.E. Skalstad. Human Relations Conference; Staff Association and Union offices--R. Shamp. Staff Association Secretary--D. Christopherson. ALA Midwinter and Annual meeting; MLA Spring Conference and Sectional fall meeting; ACRI. Conference planning committee--R. Bruce. Respectfully submitted, Robert K. Bruce, Head History and Travel Department -83- ANNUAL REPORT Staff of the HISTORY AND TRAVEL DEPARTMENT 1980 PROFESSIONAL Bruce, Robert Head Burke, Dorothy MHC Canelake, Audrey Hobbs, Anna Library Assistant, Indexer Mosiniak, Judith Library Assistant, Indexer Skalstad, Doris Assistant Head Thompson-Larsen, Jeanette NON-PROFESSIONAL Christopherson, Donna Clerk Typist II DiAngeles, Manzie Shelver (.26, through 24 Oct 80) Frazier, Edward Shelver (.26, beginning 27 Oct 80) Frey, James Audio Visual Aide I (part-time, through 11 Jan 80) Goonewardena, Cecil Volunteer (beginning 10 Nov 80) Jungers, Celestine MHC, Clerk Typist II (beginning 10 Jan 80) McAloney, David Library Aide I McDermott, Anne Library Aide I Nichols, Joan Intern (through 13 Jun 80) Olson, Raymond · Library Aide I Rasrrrussen, Roger Volunteer (beginning 11 Aug 80) Rosenthal, Mary Library Aide I (part-time, beginning 26 Aug 80) Shamp, Richard Library Aide I Ward, Dorothy Library Aide I (part-time, through 8 Jul 80) Williams, Thomas Intern (24 Mar - 5 Sep 80) -84- STATISTICAL HIGHLIGHTS 1980 BUIX;ET EXPENDITURES (Paid in 1980) Books $33,795.05 Continuations 12,535.36 Periodicals and newspapers 13,963.92 Total $60,294.33 GIFT FUNDS Allowance $1,898.59 Encumbered 606.20 Expenditures 961.65 Balance 331.34 MATERIAL RECEIVED Books and Continuations New titles received 2,329 Books rejected 24 Pamphlets received 179 Continuations received 559 Total 3,091 Duplicates received Book Selection Room 687 Other duplicates 3 Replacements 558 Total 1,248 United States Geological Survey Topographic maps 2,640 Periodicals Subscriptions 517 Gifts 187 Continuations 23 Microfilm 1 Total 728 -85- Microform Microfilm Newspapers 267 Reels used (filed) 10,338 Microfiche 38 Pamphlets and Clippings Pamphlets and clippings processed in the Department 596 MATERIAL WITHDRAWN Books 253 Phonodiscs 1 Phonotapes 1 BINDERY Books sent to Bindery for rebinding 406 Books returned from Bindery 539 PHOTOSTATS AND MICROPRINTS Orders for prints in History ($1.50) 552 Orders for prints in History ($.15) 17 Orders for prints in History ($.10) 521 Microprints by patrons U/K Orders to connnercial printers 124 Photostat prints by patrons (unavailable from Accounting Office) Photostat prints by staff 1,333 CORRESPONDENCE Letters received and answered 373 RESERVES Reserves taken 1,818 Reserves taken to Circulation 1,636 Books not picked up by patron 324 (26 cancellations) -86- SURVEY Service Desk In person reference questions 36,411 Telephone reference questions 28,954 Total 65,365 In person directional A 10,378 In person directional B 44,910 Telephone directional A 812 Telephone directional B 2,048 Catalog Information In person requests 5,516 Telephone requests 33,465 Total 38,981 In person directional A 2,437 In person directional B 509 Telephone directional A 1,624 Telephone directional B 96 -87- ANNUAL REPORT MINNEAPOLIS HISTORY COLLECTION 1980 The Minneapolis History Collection marked time this year -- holding to its gains of the past -- but not progressing as much as had been anti cipated for 1980. Due to numerous public elevator breakdowns in the spring, several potentially damaging leaks in the overhead plumbing of the MHC stack area from January through the first weeks in May, and lack of experienced cleri cal help, the librarian has spent an inordinate amount of time in clean-up and clerical duties which has caused a number of planned projects to be indefinitely delayed. But looking on the bright side, the staff is grateful for MPLIC monies found to provide new negatives and positives for about 230 old photographs in the Collection and for permission to use $215 of the MHC budget for Mylar negatives and positives of six deteriorating old maps. Our old friends have been faithful and we cite their names most gratefully: J. Harold Kittleson, Marie Goss and Mrs. Arthur Naftalin of the Library Board; the Friends of MPLIC, Barbara Flannagan of the MINNEAPOLIS STAR, the Robert U. Reids and MPLIC subject departments and community libraries. In addition, Vocational High School and various private donors have augmented the high school yearbook collection by over 35 volumes; the Northwestern National Life Insurance Company library has sent three boxes of valuable local reference works; information we did not have on four local architects: Adam Lansing Dorr, Warren H. Hayes, Wm. S. Stebbins and J. V. Vanderbilt has been received from as many researchers; the book, ST. ANTHONY FALLS REDISCOVERED, which was extensively researched in MHC, has been published and is an invaluable reference tool; several histories of institutions and churches have been given to the Collection; the minute books of The Hostesses (Minneapolis' 19th century equivalent of New York City's "400") are now in MHC; and Alexander Loeman's large painting of early St. Anthony Falls is being renovated and restored thanks to MPLIC's Minneapolis Project Committee and funds from the NEH grant. An authority file for photographs and a subject card file to about 1000 photographs in the Collection have been completed. The Collection provided research and photographs of buildings on the Minneapolis Heritage Preservation list for an exhibit at Dayton's Gallery 12 the week of May 12-17 and has provided maps, photos and research material to the Minneapolis Project throughout the year. Over 350 other MHC photos have been made avail able for other local projects this year. Of these, about 250 copies have been ordered through Photos, Inc. and the rest have been photographed on the MHC premises. Anthony Hughes, our "resident" artist, has loaned MHC his latest painting, one of the vanished Metropolitan Building, and is now at work on a new one of the old Minneapolis Public Library • .,.-88,- The MHC librarian has taken various small groups through the Collection over the year -- the MELSA Reference Committee, the Friends of MPLIC, two groups attending the MPLIC Reference Update meetings, a group of architectural researchers, and the staff of the History Department. Our volunteer, Grace Ganley, has not been able to come as often as she did in 1979, but her work is greatly appreciated and her index of newspaper clips is a most helpful aid. Books based on factual research have been outdistanced by imagina tive literature in 1980, but we are looking forward to 1981 when Richard L. Heath's new history of the Minneapolis Fire Department, MILL CITY FIREFIGHTERS -- THE FIRST HUNDRED YEARS, will hopefully lead off a year of increased publication for local history • ./,) Refp~ctfully submitted, i .· ·---- ~ ,--:-) ?:1tf,~k ~~ .,~1~k-- Dorothy M.;i3urke, Librarian Minneapo\:i:s History Collection / -89- ANNUAL REPORT Staff of the MINNEAPOLIS HISTORY COLLECTION 1980 Burke, Dorothy Librarian III Jungers, Celestine Clerk-Typist II (January 10 - Ganley, Grace Volunteer 3 hours per week -90- LITERATURE DEPARTMENT ANNUAL REPORT 1980 Notable personnel changes took place in the Literature Department in 1980. we lost Mrs. Violet Lied to retirement after thirty-seven years in the library; we will miss her experience and particularly her expertise in the Scandinavian languages. Our staff turnover rate for 1980 was very high, with only three of our nine positions held at the end of December by those who had occupied them in January. We hope for stability for 1981 forward, and for the opportunities for superior service which this will give us. For the second year in a row our increasing activity at the public desk is mirrored by substantial gains in reference figures, 9% in person, and 11\% by phone. Previously quiet periods, such as Tuesday and Wednesday evenings, are now busy. It is no longer possible to cover the desk during those periods with one person, as had been done in the past. As a consequence, we must stretch our staff complement to cover the equivalent of one additional day's work. This past year we continued and expanded departmental activities instituted in 1979. In January we arranged a collection of Edgar Allan Poe titles to accompany "Jake Esau's" reading of Poe material. In April we housed the Freedom to Read Exhibit of the Playboy Foundation, and provided the setting for the Foundation's champagne reception. In the latter half of 1980, we increased our public contact by a more active use of display areas, particularly by the addition of a bulletin board to the public area. We are now able to coordinate display material and small collections of books to tie in with TV specials and local literary/theatrical events. We are using our desk bulletin board for current items of interest in our subject areas, and are updating the board daily to keep interest high. We have kept in touch with the theater community by visits on the part of new professional personnel to the Guthrie Library. Since December 23, we have been sharing the area leading into the department with a large display of Guthrie props. We have had contact with the Cricket Theater as well, cooperating with them in the photographing of three tiers of our reference shelves for a backdrop to their play "Sightlines." For this we earned a mention and a photograph of our shelves in the Cricket program for that production. We are reaching out in other areas as well, both in and outside the library. Rose Harmon, local poet, read from her work in the department -91- over a noon hour. For library staff, we are now preparing a list of library science titles ordered and received. These will be attached quarterly to MPLIC's official bulletin. We have worked in tandem with the MPLS Project. During their study of law and government we displayed political fiction in a prominent area. As they enter into the arts section of their program, we are increasing our activities. We prepared in December, but will not use until January 1981, three film quizzes to accompany movies being shown by the Project. As was the case in 1979, our on-line searcher finds that most questions referred by Literature Department staff are answered by searching the New York Times and Magazine Index data bases. We have held special training sessions for staff, and are emphasizing the need for still more awareness of on-line capabilities. As our indexes improve, and on-line searching increases, we are cutting down on our clipping and vertical file activities. Professional time saved is being used in the community activities described above, and both professional and clerical personnel have been involved this year in beginning a systematic weeding of our stack area. Literature Department staff members have been improving their subject knowledge. One taught herself the Cyrillic alphabet, and three others enrolled in formal language courses at the University of Minnesota. A short course in theater and an extension course in film criticism were also attended by a staff member. Our most significant acquisition during the year were Vietnamese-language fiction titles, a real break-through after many years of struggle to obtain them. We now have some 200 titles, mostly in duplicate. The turnover is constant. (Often our entire collection is checked out.) We do not feel we can yet release Vietnamese titles to interlibrary loan. Less popular, but a significant addition to the collection, are the approx imately 150 Arabic-language titles which we transliterated during 1980 for the Catalog Department. We have greatly increased our language-instruction records and tapes. Whereas last year at this time we had 12 languages on tape, we now have 23. Our English-as-a-second-language series is still in high demand by Southeast Asian immigrants; in addition we are seeing increased use of this series by new Spanish-speaking patrons, mostly Cuban refugees. In turn, their sponsors an0 employers have put pressure on our Spanish language records and tapes. Two important pieces of new equipment were added in 1980. Our cassette player, with two sets of earphones, has proven particularly useful for language-learning. Our teen paperbacks are attractively displayed in a paperback carousel similar to those in the Popular Library. The public also enjoys the two bright new benches waiting outside Literature's workroom door for the arrival of our new browsing shelves. -92- With a newly-stabilized and very capable staff, the Literature Department faces a challenge to perform well in 1981. We look to the goals we set ourselves with enthusiasm, and more than a little respect. Dorothy D, Thews Head, Literature Department January 14, 1981 -93- LITERATURE DEPARTMENT ANNUAL REPORT 1980 PROFESSIONAL STAFF Thews, Dorothy D., Head. Christensen, Ann, Assistant Head, transferred February 29. Van Why, Carol, Assistant Head, beginning April 21. Lawson, Mary, Librarian II, transferred June 23. Lied, Violet, Librarian II, retired December 12. Reed, Renee, Librarian II, beginning June 23. Winters, Mary, Librarian II, regular part-time substitute, until June 21. CLERICAL STAFF Salmon, Glenee, Clerk-Typist II. Johnsen, Barbara, Library Aide I, transferred January 2. Preston, Lee, Library Aide I. Sletten, Marcelyn, Library Aide I, beginning April 28. Livingston, Ira, Library Aide I, resigned March 21. Giacobazzi, Frederick, Library Aide I, part-time, beginning September 2. Tvedt, Diane, Library Aide I, part-time, beginning January 3, transferred April 6. SHELVING STAFF Dybevik, Jeffrey, Library Page I, half-time, beginning March 11. Kahlbaugh, Sandra, Library Page I, half-time, beginning March 24. Marohnic, Mary, Library Page I, resigned January 21. -94- Professional Meetings, Seminars etc. attended by Literature Staff Lawson, Mary Minnesota Coalition Against Censorship Annual Conference Member of Library Section of Minnesota Association of Continuing Adult Education Member of Intellectual Freedom Roundtable - ALA & Freedom to Read Foundation Preston, Lee Staff Development Seminar, MPLIC Reed, Renee Beginning Russian at the University of Minnesota Intellectual Freedom Committee Meetings Chairperson (MLA Committee) Minnesota Coalition Against Censorship Annual Conference Minnesota Library Association - Board Meetings, Member-at-Large Sletten, Marcelyn Spanish 1103-1104, University of Minnesota Staff Development Seminar, MPLIC Thews, Dorothy Course in Film Criticism, University of Minnesota Meeting regarding survival materials for Southeast Asians, St. Paul, International House Series of lectures on theater direction given by Lou Salerni, Cricket Theater Member - Reference Guidelines Committee Van Why, Carol Japanese, introductory level, University of Minnesota MARS Advisory Committee, Secretary SLA, Annual Conference, Washington, D.C. Writers' Conference in Rochester, Minn. -95- I. Reserves Patron Staff Total Total Reserves reserves reserves reserves reserves Reserves not taken taken taken filled cancelled Year ------picked ~ 1979 4,005 537 4,592 4,143 207 479 1980 4,287 690 4,977 4,489 54 511 II. Rebinds, discards 1979 1980 Volumes sent for rebinding 305 545 Volumes discarded ..... 785 2,8ll III. Book Selection Room count of~ titles kept 1979 1980 New Fiction titles .. 1,301 1,578 New Non-Fiction titles 1,857 1,723 Totals ...... 3,158 3,301 -96- SOCIOLOGY DEPARTMENT ANNUAL REPORT 1980 The first year of the new decade was a good and productive one for the Sociology Department. For the first time in several years the department had a relatively stable and trained staff which meant better service for the public and more efficient and effective accomplishment of the routine work of the deoartment. The materials budget for the year included $51,000 for books, $9,560 for continuations, and $7,700 for periodicals. 3,777 new titles were added. Despite a budget increase of $7,013, this was 296 fewer new titles added than in 1979. Also, less replacing of lost and worn-out materials was done as continued high inflation made collection maintenance as well as collection building more difficult. Two expensive reference sets, Social Sciences Citation Index, 1966- 1970 and Academic American Encyclopedia were purchased with Library gift funds. Gift funds also made it possible to add many new titles to the foreign language Bible collection. The Adult Basic Education Collection, a special collection of un cataloged materials in all subject areas for adults with reading prob lems, was transferred from the vertical file into a magazine display rack on the service floor. Having the collection out where patrons could see it resulted in a great increase in its popularity. 331 items from the collection circulated. In person and telephone reference questions kept the staff at the service desk busy during all of the sixty-five hours a week the Library was open. The questions most often asked had to do with the Bible, mythology, holidays, GED practice tests, foundations, associations, addresses of educational institutions, educational statistics, child abuse, homosexuality, prostitution, incest, sign language, dance, self hypnosis, self help, community education courses, testing, martial arts, sports statistics, sports figures, crime, prisons, etiquette, costume, and religious denominations. For eight months, Sociology had a computer terminal in the workroom. Mrs. Johnson and Mr. Veth, the MARS searchers, were able to do instant computer reference searches for patrons. It was an ideal arrangement and everyone was sorry that the computer had to be removed. A great many of the reference questions asked in the department were very involved or hard to pin down to a subject for searching. The worth of computer access to information was very apparent in dealing with these questions. The searchers did 204 computer searches on such subjects as: foster care in foreign countries, the psychological ~97- effects of computers, do parents having college degrees have any influence on their children's getting degrees, what is the state of nutritional education in Africa, do children prefer TV to their fathers, Jewish alcoholism, cognitive-behavioral treatment of the hyperactive or retarded delinquent, department mergers in higher education, cases of cult misuse of tax exempt status, photography in education, the Hemlock Society, attitudes toward the unmarried, rocking chair therapy, adolescent arsonists, grants for establishing libraries for Native Americans, and grants of $100,000 or more for the handicapped. Interlibrary loan work continued to grow throughout the year. A twenty per cent gain in MPLIC patron requests made it necessary for every one on the staff to learn how to take an interlibrary loan request. Formerly this had been done only by librarians. Patron requests for census films also grew during the year. The department sent 1,372 requests for census microfilms to the Federal Archives Center at Fort Worth, Texas. This was a gain of 142. MELSA reimbursements to MPLIC for Sociology interlibrary loan work amounted to $3,950 for the 790 requests from crossover patrons. In September, the libraries in the MELSA/MINITEX network switched from TWX to Texas Instruments 820/Teledisk computers for collllllunicating interlibrary loan information. This new method made it faster and easier for Sociology to send interlibrary loan requests to MINITEX. It also made it more convenient as there were no longer any time restrictions on when requests could be sent. Metropolitan State University, a university without a formal campus or buildings, contracted with the Library for several special services. Two of the services, free photocopying for instructors and a reserve shelf, were handled by Sociology. The photocopying service was dropped for lack of use after spring quarter, but the reserve shelf was continued through the end of the year. Metropolitan State provided materials for required reading and research assignments and Sociology provided the space to house and the staff to process these materials and make them available to the students. This part of the experiment in cooperation between the Library and the University showed promise of being beneficial to both institutions and to the students as well. The Minnesota Association for Continuing Adult Education asked Terry Veth to write on foundation funding. His article "Searching for Foundation Grants" appeared in the MACAE Quarterly for Spring, 1980. The Royal Bond Copier was retired from the service floor in May to the delight of the Sociology staff. The copier was not geared to the heavy patron use it received and much staff time was required to keep it running. Patrons received better, uninterrupted reference service once the copier was removed. The Library undertook a large project of librarian recruitment and interviewing during the year. 133 librarians from all over the United -98- States came to be interviewed for possible positions at MPLIC. Sociology was fortunate to be the department with the first vacancy. Elizabeth Hage, one of the top ten interviewed, was chosen to fill the librarian position left vacant when Terry Veth was promoted. Through the years, the Urban Corps Intern program has provided the department with valuable additional staff. Rosemary Rickner, this year's Urban Corps Intern, started in September. She has been an excellent addition to the staff. The Department Head extends sincere thanks and appreciation to all of the members of the Sociology staff. Their hard work, dedication, willingness, and cooperation made this good and productive year possible. Respectfully submitted, ~~/ Eileen Schwartzbauer, Head Sociology Department SOCIOLOGY STATISTICS RESERVES TAKEN FILLED CANCELLED 3,496 2,943 581 Books most often reserved were: Buscaglia, Personhood; Conway, Snapping; Sagan, Broca's Brain; Teresa, Mother,~ Gift for God; Colson, Life Sentence; Toffler, The Third Wave; Adler, How to Think About God; Talese, Thy Neighbor's Wife; Friday, Men in Love; Murton, The Dilemma of Prison Reform; Branden, The Psychology of Romantic Love; Rubin, Reconciliations; Ferguson, The Aguarian Conspiracy; Block, Friendship: Lash, Helen and Teacher; Hoffman, Soon to be~ Major Motion Picture; Dyer, The Sky's the Limit: Boswell, Christianity, Social Tolerance and Homo sexuality; Freudenberger, Burn-out. LETTERS RECEIVED AND ANSWERED 1979 1980 56 74 SOCIOLOGY INTERLIBRARY LOAN STATISTICS 1979 1980 ILL's requested by Sociology for a MPLIC patron. (We were able to get 658 of these through MINITEX in 1980.) 2,470 2,971 ILL's requested from MPLIC. We filled 118 requests in 1980. Of these, 90 were from Minnesota libraries and 28 were from out-of-state libraries who paid our $5.00 fee. 286 492 Total 2,756 3,463 -100- MEE'TINGS, CONFERENCES, COURSES, AND SEMINARS ATTENDED BY THE STAFF Thomas Grund Classified Staff Development Seminar (November 7) Elizabeth Hage Staff Dialog (September 30, October 29) Leone Johnson SDC Training Session (February 19-20) ERIC Training Session (April 18) Dialog Training Session (June 26-27) Magazine Index Training Session (September 9) Sally Munger OCLC/ILL Subsystem Training Session (February 7) Effectiveness Workshop (March 31-April 1) Eileen Schwartzbauer Council on Foundations Annual Conference (May 27-30) Supervisory Training Session on the Alcohol and Drug Problem (February 15) -101- SOCIOLOGY DEPARTMENT STAFF 1980 Frost, Ann January 1 February 2() Clerk-Typist II Gilbertson, Helen January 1 December 31 Assistant Head Grund, Thomas March 31 December 31 Clerk-Typist II Hage, Elizabeth June 16 December 31 Librarian II Hotvet, Walter January 1 December 31 Shelver Johnson, Mrs. Leone January 1 December 31 Librarian II Moore, Mary November 3 December 31 Library Aide I Munger, Sally January 1 December 31 Library Aide I Roback, Sandra January 1 December 31 Library Aide I (part-time) Schwartzbauer, Mrs. Eileen January 1 December 31 Head Salmon, David January 1 December 31 Library Aide I Tolkinen, Evelyn January 1 August 22 Library Aide I -102- Veth, Terry January 1 March 28 Librarian II -103- ANNUAL REPORT SHELVING DEPARTMENT 1980 TUBE SYSTEM - WEST THIRD. The most noteworthy item to report this year is our new tube system connecting the west third floor with the Art-Music-Phono desks. No longer will we have to receive requests on the east side of third floor from these departments. The Art-Music-Phono books and records are shelved on the west side of third, so it is not only logical and practical that we communicate with each other on that side, but almost imperative. According to a survey we took this sunnner, we found that the page on third east does around 40% of the day's work by having to go to the west side of the floor. Having the conveyor interchange turned off didn't help either. The new tube system is very discreet - none of the noise pollution of hissing air all day as one hears on the east side from the old system. This new device operates only when tubes are actually being sent; when the tube arrives, it shuts off automatically - very easy on the ears and nerves! Establishing this new station on west third has occasioned a couple of problems I am sure can.be worked out in 1981. For one, we must increase staff complement to offset the work load of this station. Also, we should shift the Art-Music magazines to west third for easier availability. BOOKLIFT AND GREY PHONES. The booklift gave us plenty to grumble about this year with bucket smashups and erratic service. It is strongly desired that we explore the possibility of having a new, fail-safe (electric eye type?) conveyor to replace our present "dog." The same criticism applies to the grey phones. They are particularly important to us, being our only contact with our paging stations. Maybe it sounds too futuristic at this time, but walkie-talkies would certainly be nice for a staff as large as ours. Failing that, an efficient contact system between stations is NEEDED. WEEDING. This year I felt it was time to really stress the importance of subject department's cooperation in helping us cope with the space problem we always have in the stacks. We can't do it all - we shift one or another collection each year to loosen the tightness, but what does one do when the space runs out? Discard something. As one of my goals for 1981, I am asking that departments set up an ongoing weeding procedure in the stacks so that our operation may be smoother. We have too many overflow sections, too many trucks tied up with books which won't fit, too little space to adjust! -104- PAINT JOB. Just for the record, I want to mention that we got our headquarters area painted in March with colors we were allowed to choose. Thank you, Miss Northenscold and others, for this and all the things you have been so helpful with this year. R~pectfully submitted, ' \~~·~;~ ~es Crowley, Supervisor Shelving Department -105- SHELVING DEPARTMENT STAFF 1980 Adams, Anne *McKenna, Laurel Alexander, Bridget *McKenna, Rob Anderson, Beverly Madden, Julie *Anderson, Marilyn *Malec, Colleen Mayer, Daniel Bagley, Laurie Mellor, Bruce Bratrud, Lowell Miller, Randi Cho, Anne Nitz, Janette Cleary, Elizabeth *Crow, Tim *Oliver, Patty Crowley, James Oliver, Toni *Cunningham, James *Persaud, Ann DiAngelis, Manzie Dionne, Jackie Quiggle, Jeffry Duffney, Tammy Reardon, Marie *Elk, Kenneth Ross, Leslie Emerson, Beverly Rurmnelhoff, Cheryl Rutherford, Darlene Gershom, Jonathan Sandberg, Dale *Hadley, Laverne Scheremet, Peter Howe, John *Schmit, Mary *Skallerup, Tod *Jamison, Georgine Johnson, Scott *Tschida, Jane Lindberg, Ruth *Vasquez, Beverly Longley, Carole Weyhrauch, Bernadine Mclnerney, Phyllis Woodford, Dianne Total Staff - 48 *Indicates separated before January 1981 -106- MINNEAPOLIS PUBLIC LIBRARY & INFORMATION CENTER CHIEF OF TECHNICAL SERVICES ANNUAL REPORT 1980 1980 was a year of --working to achieve the goal of completing the conversion to machine readable form of cataloging records acquired 1968-78. --struggling with the COM catalog vendor to get him to remove the bugs from the COM catalogs and the shelflist fiche. --learning how vendor-supplied automated authority control really works. --trying to get as many corrections and updates as possible into the COM catalog data base before the cut-off date for the first catalog of current and retrospective records. --refining and revising OCLC and COM catalog procedures. --learning about the Anglo American Cataloging Rules, 2d edition (AACR2) and guessing what LC is likely to do with this new national cataloging standard. --trying to cope with short staffs and training new employees when they finally arrived. --picking out colors for the bright, new paint that was put on in Acquisitions, Catalog, Circulation and Preparations. --saying good-bye to retirees Marjorie Hardisty and Dorothy Peterson. --welcoming new supervisor Terry Veth, acting supervisor Dianne Wachs and lead worker June Molash. --swallowing disappointment when Automated Circulation Control was turned down once again. --pondering the turn-down of the Automated Circulation Control System and concluding that it may all be for the good--perhaps MPLIC will be better off for waiting until the Chicago Public Library and the Hennepin County Library have their systems installed. --relishing the opportunity of working with a fine staff and a support ive administration in a really great library. -107- ACQUISITIONS DEPT. On March 17, Richard Hofstad, Head of the Acquisitions Dept. since March 19, 1962, was promoted to the position of Central Services Book Selection Librarian and Athenaeum Librarian. One of Mr. Hofstad's many notable achievements was the use of automation for acquisitions so that increased budgets could be handled without significant increases in the Acquisitions staff. I valued his sound judgment, competence, courtesy and dependabil ity and enjoyed working with him. Fortunately, he moved "just next door" and generously helped train his successor, Mr. Terry Veth, who became Head of the Acquisitions Dept. on March 31, 1980. As noted by Mr. Veth, in 1980 cataloged and processed books were purchased for the new Walker Community Library. Baker & Taylor cataloged and pro cessed the books according to MPLIC specifications at the cost of $.71 per volume for complete cataloging and processing and $.67 per volume for cataloging and partial processing. The original intention was to purchase 10,000 volumes at the cost of $100,000. Figures at the end of 1980 showed that MPLIC had ordered about 12,000 volumes of which only about 9,000 volumes had been received. Expenditures for the new Walker totalled about $70,000 and it appears unlikely that additional orders will be placed against the capital funds. According to Mr. Teisberg, the low expenditure is probably due to a high estimate of the average cost per volume and a rather high cancellation rate. (Pages from the 1979 North Regional Book Catalog were used to place orders and quite a few titles from this source were no longer available.) Boxes of cataloged and processed books for the new Walker were not opened but were sent directly to storage in the cage on the third floor. The boxes will be delivered to the new building and "MPLIC" and "WA" will be stamped on the books there. CATALOG DEPT. Although basic procedures for input into OCLC have not been changed since 1978 when MPLIC joined OCLC, the new AACR2 rules are causing changes. In addition, many refinements were needed for the updating and correction of data in the COM catalog data base. Ms. Hahn, Ms. Ward, the Catalogers, the Library Aides II and I worked on changes throughout the year. This wasn't easy when a change was needed due to a change in instructions from Auto-Graphics because Auto-Graphics was so slow to supply needed informa tion. In 1980, most corrections and updates to the COM catalogs were made via OCR (Optical Character Recognition) because time was not available on the 5 OCLC terminals. There was a strong push to get as many retrospective titles into OCLC as possible and this work and current acquisitions took all of the terminal time. Corrections made via OCR take more staff time than corrections made via OCLC because it is necessary to do some proof reading. Furthermore, with OCR there is always a chance that either the MPLIC typewriter or the Auto-Graphics' OCR-reader will malfunction and the -108- correction will not be read properly. Because there will be terminal time available in 1981, we plan to make most COM catalog updates and correc tions via OCLC. Very few corrections will be made via OCR. The entire correction and update process will be studied carefully in 1981 in an effort to keep costs down. Location codes are a popular feature of the COM catalogs but the cost of their upkeep can be prohibitive. The number of OCLC terminals in the Catalog Dept. will probably be de creased in 1981 after the Central Library decides if it wants a terminal. Work on authority control did not proceed as fast as originally planned. Somehow, Auto-Graphics always promises much more than it can deliver and this was true when it came to developing MPLIC's authority files. However, the basic file of valid MPLIC names and subjects were established in 1980 and as a result we expect a fair degree of consistency in the entries on COM catalog #9, the first catalog with both current and retrospective records. Retrospective records were not checked against authority files and most current acquisitions are not checked against name and subject authorities before they are input. We are relying on authority control provided by the COM catalog vendor to avoid duplication of entries. Work on authority control will continue in 1981 and we hope that Auto-Graphics will run MPLIC's file of valid terms against the LC authority with AACR2 terms and thereby upgrade entries in MPLIC's COM catalogs to AACR2 standards. We are also hopeful that Auto-Graphics will provide instructions on how to prepare cross-references for input into the COM catalog data base. In the first few COM catalogs, Auto-Graphics included cross-references from the old NR and ECOL Book Catalogs and then suddenly dropped them without any explanation. Since other customers also want cross-references, we are hopeful that Auto-Graphics will supply instructions for entering cross-references promptly. Mary Forman, Library Technician in Special Services, worked in the Main Catalog area during the noon hour for about 2 months explaining the COM catalog to library patrons. Personal contact of this kind seems the best approach for publicizing the COM catalogs. Although signs don't seem to do much good, a Connnittee made up of David Doran, Barbara Johnsen, Normakay Marthinson, Marlea Warren and I developed a sign for the front of the COM catalog microfilm readers. The signs include a sample entry and an explanation of the location codes and other symbols in the COM catalogs. A requisition has been placed for the signs which will be mounted with plexiglass covers on the front of the readers. PZl, PZ3 and PZ4 "died" in July. These classifications were used to identify short stories and to identify unclassified fiction. After July 1 the person who selects the first copy of a fiction title will decide whether or not the title should be classified or be placed in a fiction category. The Catalog Dept. will use the fiction category marked on the order. -109- In her final annual report, Betty Jean Hahn mentions retiring with mixed feelings. I feel the same way--! am delighted for her but am sorry to see the end of a good working relationship. It was a pleasure to work with Ms. Hahn because she knew what she was talking about and could apply her understanding of old methods and traditions to the development of new methods and procedures. Sometimes there were hot and heavy arguments but seldom, if ever, were there hurt feelings after a point had been thrashed out. While Ms. Hahn worked through January 1981, it seems as though her real farewell came at the end of 1980. It was disappointing (even though she predicted it) that Auto-Graphics didn't deliver on schedule the cata log on which Ms. Hahn had expended so much effort and care. CIRCULATION DEPT. Once again MPLIC asked for capital funds for automated circulation control and, for the first time, sought funds for the automated circulation system through the operating budget. Early in the year, it looked as though 1980 would be the year in which automated circulation control would become a reality for MPLIC but funds were not allocated--probably due to the bad economic situation. MELSA appears to be another possible source of funds for automated circu lation control, although the economic picture is rather bleak there, also. In 1980, Arthur D. Little, Inc., the consulting firm hired by MELSA, rec orrunended that automated circulation control be installed in MPLIC after systems are installed in the St. Paul Public Library and in the "Eastern Crescent". The Little timetable recommends that MELSA fund an automated circulation control system for MPLIC in 1982 and also recommends that the MPLIC installation be delayed long enough so that the ''vendor can benefit from the experience of Chicago Public and Hennepin County installations". (p. 83, Arthur D. Little report "Alternative configurations, scheduling and financing of automated circulation systems for MELSA", December 1980.) There were staff shortages at times in the Circulation Dept. during 1980. In order to provide greater flexibility and make it possible to schedule more persons during busy hours, some positions were changed from full-time to permanent part-time. It is certainly true that the Supervisor has more staff to train as a result of the switch to permanent part-time positions, but once the training is completed it should be easier to schedule the Circulation staff to adequately cover the 5 service desks in the Circula tion Dept. Susan Solli's resignation on short notice in December could have worked a hardship on the Department. However, Marion Anderson again agreed to accept the detail to the Circulation Dept. Clerk position until it can be filled in 1981. (As noted in Ms. Johnson's report, Ms. Anderson acted as Circulation Dept. Clerk while Ms. Solli was on leave earlier in 1980.) Ms. Anderson fills the position admirably. -110- Unfortunately, overdue bills were 2-3 weeks behind schedule throughout most of 1980. Overdue bills are scheduled to be sent 12 cycles after the due date and we do not wish to officially change the sending of bills to a later date. Our goal is to send overdue bills on schedule in 1981 at least 90% of the time. It was good to hear from Zella Shannon that the Circulation Dept. will not monitor the entrance to the Library after 12/31/80. Since January 3, 1978, on alternate months the Circulation and Shelving Departments have monitored the entrance to the Library from 8:00 - 9:00 a.m. each day. By not having to monitor the entrance for 6 months each year, the Circulation Dept. will gain about 148 hours of staff time per year which will help handle the work generated by an increase in circulation. DATA PROCESSING DEPT. Michael Mansfield's resignation on October 17, 1980 with only a 2 week notice was a blow to the operations of the Data Processing Dept. Fortu nately, Dianne Wachs accepted a detail to the position of Supervisor and Vivienne Gould accepted a detail to the position of Computer Operator II. In order to give the Library staff time to learn RPG-II, the language used on System-3, it was decided that the Library will not initiate a request for the Civil Service examination for the Data Processing Supervisor until April 1, 1981. Ms. Wachs and the rest of the DPD staff is carrying on the work of the Department in spite of one vacant position. It should be noted that the Data Processing Supervisor is a Civil Service grade IX position and the top salary for this position is higher than the top salary for a Librarian in Grade IV. (Grade IV Librarians are heads of departments like Acquisitions, Catalog, Literature, etc.) Although sec tion 252.1 of the Personnel Manual calls for 2 months notice by unclassi fied staff in Grade IV, the Personnel Manual does not contain a similar requirement for classified staff in high-level supervisory positions. Un doubtedly, such a requirement could not be enforced if a person with little concern for the Library was determined to resign in a hurry, but it might help. The sudden loss of the Supervisor pointed up the need for adequate docu mentation for all jobs run in the Data Processing Dept. The lack of documentation makes it very difficult for the Acting Supervisor to run some jobs. Documenting procedures will be a ready-made goal for the new Supervisor. -111- PREPARATIONS DEPT. As James Dondelinger notes in his report, staff shortages continually plagued the Preparations Dept. in 1980. It was impossible to understand why it took Civil service so long to fill positions when there were re ports of high unemployment in the Twin Cities area throughout the year. Although back-logs developed occasionally, the regular staff with the assistance of temporary part-time people put through materials at a good rate. Hard work coupled with a constant search for new, more efficient methods made this possible. Hertzberg-New Method of Jacksonville, Illinois had the book binding con tract for 1980. Books were bound at the cost of $4.00 per volume. 50% of the 2289 books sent for binding were new books. $10,000 was allocated to account 5421 for book binding. $1,450 was allocated for an open-order with Hertzberg for permabinding books at the cost of $2.25 per volume. The American Bindery of Topeka, Kansas had the periodical binding contract for 1980. Periodical volumes were bound at the cost of $6.50 per volume. $15,500 was allocated to account 5420 for periodical binding. MEETINGS January 8. Spoke on Management of Technical Services at a meeting of the Library Management Roundtable, Parrish's Supper Club, St. Paul. February 8. Attended a Supervisory Training Workshop on Chemical Depen dency, Hennepin County Government Center. February 18-22. Attended a Paperwork Simplification Seminar conducted by Dr. Ben Graham at the Hennepin County Government Center. February 28. Panel member for a University of Minnesota Library School class discussing problems facing library administrators. Southeast Corrnnunity Library. April 15 & 22. Met with Library Aides from Corrnnunity Libraries. May 15. On interview panel for position of Data Processing Supervisor at Hennepin County Library. July 31 & August 1. Attended an Institute on Automated Circulation Systems at the University of Michigan, Ann Arbor. September 4-5. Attended a LITA Conference on Serials Automation, Milwaukee, Wisconsin. October 21. Met with Corrnnunity Library staff. -112- COMMITTEES MELSA Circulation Corrmittee MELSA Technical Services Connnittee MELSA Task Force on Automated Circulation Control MPLIC's Representative to the OCLC Participants Group of MINITEX. VISITORS TO TECHNICAL SERVICES August 21. Sheryl Nichin (Chief of Catalog Division) and Earleen Myers of the Chicago Public Library. Helen Christenson, Head of Technical Services, Milwaukee Public Library. September 9. Grace Bjorklund, Vera Carlson and Judy Flader of the acqui sitions staff, University of Minnesota Law School Library. September 11. Carol Larson, Head of Technical Services, Washington County Library. November 11. Sister Ann Godin of the College of St. Catherine spent a morning in the Catalog Dept. explaining how to input music scores in OCLC. November 13. Eight librarians from the Traverse des Sioux Library System. \ ,/ ~. J!i? --; I ')L/ .,. t I/_../, I "7 -.- ,/ _);. . ,/ I/' ;.,, . , --• , ,?'\ ~--..•·-.... ' C " d; t:.Z<.As--· ,, •. / / 1.,-/ ' Lillian G. Wallis Chief of Technical Services -113- TABLE 1 SUMMARY OF COM CATALOG COSTS NUMBER OF SUPPLEMENTARY SERVICE TOTAL YEAR CATALOGS TITLES COST DESCRIPTION COST COST 1979 4Fl 7/29 14,533 $ 8,236.64 $ 8,236.64 4f2 11/18 22,776 6,759.99 6,759.99 $14,996.63 $14,996.63 1980 4fo3 2/11 26,800 $ 4,820.32 $ 4,820.32 Subject Authority $1,839.22 1,839.22 Master file fiche 2,072.64 2,072.64 1fo4 4/5 33,362 6,472.73 6,472.73 115 5/31 38,166 6,221.95 6,221.95 416 7/26 42,142 5,765.88 5,765.88 4F7 9/20 45,610 5,887.30 5,887.30 Name Authority 3,515.21 3,515.21 418 11/15 49,771 6,013 .oo 6,013 .oo $35,181.18 $7,427.07 $42,608.25 -114- TABLE 2 SUMMARY OF CIRCULATION STATISTICS 1977 1978 1979 Total number of transactions* 2,462,964 2,339 ,682 2,230,137 Transactions for which NOTICES were sent 132,995 Transactions for which BILLS were sent 49,418 58,315 51,334 Transactions NOT CLEARED by return or payment 29,311 30,688 28,940 Transactions reported returned 695 744 517 COMPARISON OF PERCENTAGES FOR ABOVE FIGURES 1977 1978 1979 Percent of total transactions for which NOTICES were sent 5 .40 Percent of total transactions for which BILLS were sent 2.006 2 .492 2.302 Percent of total transactions NOT CLEARED by return or payment 1.190 1.312 1.298 *Represents the total number of transactions for due dates falling in year. Deposit collections are not included. -115- TABLE 3 SUMMARY OF MPLIC MATERIAL RETURNED TO OTHER MELSA LIBRARIEsl UNDER THE MELSA RECIPROCAL BORROWING AND RETURN PROGRAM2 LIBRARIES TO WHICH RETURNS WERE MADE NUMBER OF ITEMS 1980 1979 1978 ANOKA CITY 647 804 793 ANOKA COUNTY 8,920 8,769 7,572 CARVER COUNTY 748 738 828 COLUMBIA HEIGHTS 105 85 87 DAKOTA COUNTY 4,576 3,810 3,803 RAMSEY COUNTY 5,655 4,730 5,111 ST. PAUL 16,981 15,990 14,458 SCOTT COUNTY 1,010 904 1,114 SOUTH ST. PAUL 125 225 106 WASHINGTON COUNTY 1,964 1,951 1,767 TOTAL: 40,731 38,006 35,639 lstatistics are not kept on MPLIC returns to the Hennepin County Library or on HCL returns to MPLIC. 2MELSA will not collect these statistics after 12/31/80. -116- TABLE 4 TECHNICAL SERVICES PERMANENT STAFF 1980 1979 1978 PROCESSING DEPARTMENTS ACQUISITIONS DEPARTMENT Department Head 1 1 1 Library Acquisitions Clerk* 1 1 1 Library Continuations Clerk 1 1 1 Clerk Typist I-I 2 2 2 Clerk Typist I 1 1 1 Library Aide I 2 2 2 Library Processing Aide 4 4 4 TOTAL: 12 12 12 CATALOG DEPARTMENT Department Head 1 1 1 Librarian 3 3 3 Bibliographic Control Clerk** 1 1 1 Clerk Typist II 1 1 1 Library Aide II 7 7 7 Clerk Typist I 2 2 4 Library Aide I 3 3 1 TOTAL: 18 18 18 PREPARATIONS DEPARTMENT Supervisor 1 1 1 Bookbinder 1 1 1 Bindery Worker II 1 1 1 Bindery Worker I 1 1 1 Book Preparations Aide 1 1 1 Library Processing Aide 7 7 7 TOTAL: 12 12 12 TOTAL STAFF, PROCESSING DEPTS: 42 42 42 *Title was changed from "Clerical Supervisor" to "Library Acquisitions Clerk II in 19 79. **Position was upgraded and title was changed from "Catalog Card Clerk" to "Bibliographic Control Clerk" in 1979. -117- TABLE 4--continued 1980 1979 1978 CIRCULATION DEPARTMENT Supervisor 1 1 1 Circulation Department Clerk 1 1 1 Clerk Typist I 3 2 2 Library Aide I--full time 9 11 14 Library Aide !--permanent part-time 11 8 1 TOTAL: 25 23 19 DATA PROCESSING DEPARTMENT Supervisor 1 1 1 Computer Operator II 1 1 1 Computer Operator I 2 2 2 Keypunch Operator I 3 2 2 TOTAL: 7 6 6 -118- MINNEABJLIS PUBLIC LIBRARY AND INFORMATION CENTER ACQUISITIONS DEPARTMENT ANNUAL REFORT 1980 January 30, 1981 -119- The Acquisitions Department in 1980 experienced an infrequent event: the coming of a new Department Head. Assuming my new duties on March 31st, I began the task of learning the innumerable details managed so well by rrry predecessor, Mr. Richard Hofstad. The budgets for books and periodicals, combined with the trust and gift funds available for expenditure in 1980 totalled $1,117,029.00, up 10.4 percent from last year's figure of $1,011,454.00. This increase was slightly below the annual increases for 1979 of 11.2 percent and 1978 of 11.3 percent. In addition, the Library spent more than $70,000 for books and materials for the new Walker Community Library. These purchases were made from the Walker permanent improvement fund, not the general book budget. Our major book supplier during 1980 was the Baker & Taylor Company with whom we continued to have a satisfactory business relationship. With the expiration of our two-year agreement this year, invitations to bid on the Library's book business for 1981 and 1981/82 were sent to 10 vendors on October 1, 1980. We opened the bids from the 5 responding vendors on October 22, and upon my recommendation the Library Board ap proved the acceptance of Baker & Taylor's bid for 1981 and 1982 business. The offered discounts were 42.2 percent for trade publications, 17.1 per cent for non-trade, and 11.5 percent for juvenile library reinforced pub lishers' bindings. The minimum annual volume of business will be $100,000.00 for uncataloged/unprocessed books, and $40,000.00 for cat aloged/processed books. The latter category will be for purchases made through Baker & Taylor's "Booking Aheadn program. In addition to my arrival as Head of Acauisitions, there were other personnel changes during 1980. The greatest staff problem we faced was the vacancy of a Clerk-Typist I position beginning in April with the extended illness and eventual resignation of a long-term employee. The position was not permanently and satisfactorily filled until December 22. A six-month temporary staff change began on May 12, when Isabel Tangen was detailed to work in the Catalog Department on the Walker Community Library materials. This necessitated the training and super vision of several temporary employees until Mrs. Tangen returned in November. The most significant addition to the Department's routines this past year was the result of gifts from the Minneapolis Star and Tribune. Be ginning in February, the Library received monthly shipments of hardcover and paperback review copies and some galley proofs. The total number of volumes received during the eleven months was 6,670. After several months of experimenting, we have found that in many cases the Star & Tribune gift copy arrives before the copies ordered from our suppliers. Conse quently, the "first copies" of titles are getting to the shelves sooner, duplicate orders are being placed earlier, and the Library is receiving a large number of valuable books. -120- The goal of the Acquisitions Department is to acquire materials from the best available sources through efficient, workable procedures. Al though the possibility of further automation sometimes seems distant, we have continued the work begun under Mr. Hofstad's direction to document the new and existing procedures; this documentation is an essential step toward automated acquisitions. Submitted by, ~/(~ Terry R. Veth Head, Acquisitions Dept. -121- MINNEAFDLIS PUBLIC LIBRARY AND INFORMATION CENTER ACQUISITIONS DEPARTifi.ENT - ANNUAL REFDRT STATISTICAL ADDENDA SERIALS DIVISION - CONTTIJUATIONS Publications Handled in Continuations: 1978 Sent directly to Departments 9,522 8,3l+6 8,o43 7,816 Sent to Catalog Department 5,710 4,984 4,765 5,229 Advertisements distributed 18,183 18,139 19,258 21,183 Sent to Preparations Department 1,143 1,184 842 1,161. Telephone Directories Received 1,729 2,058 1,962 2,o44 for Business & Science TOTAL 36,287 34,711 34,870 37,436 New Continuation Orders 1977* Art/Music 17 11 14 10 Book Selection Room 0 1 0 0 Business & Science 234** 29 83 55 Gov't Documents 1 2 13 9 ECOL 5 0 3 5 History 29 54 122 84 Literature 15 12 17 12 Sociology 9 10 12 19 Catalog 2 0 0 2 Community Libraries 0 207 49 24 Miscellaneous 0 2 2 2 Children' s Room 0 4 0 1 MIL 0 0 1 10 Acquisitions 1 0 0 0 313 332 316 233 *These figures are from Jan. thru Oct. only. **(Includes 164 telephone directories) -122- SERIALS DIVISION - PERIODICALS Subscription Statistics Titles Subscriptions 1979 1980 .!97.2. 1980 Paid 2,4o8 2,589 4,693 4,718 Gifts 1,202 1,390 1,525 1,6o6 Continuations 140 142 --210 210 TOTAL 3,750 4,121 6,428 6, 53~ Newspapers 60 66 --182 --201 GRAND TOTAL 3,810 4,187 6,610 6,735 Periodical Short Reports or Claims (Lettersc,r Postcards) Year Number Sent Number Filled Percent Filled 1976 623 470 75 percent 1977 694 502 72 percent 1978 724 580 So percent 1979 757 594 78 percent 1980 772 568 74 percent Replacement Issues 1976 1977 1978 1979 1980 Number received: 5o4 465 235 323 279 Periodical Indexes 1276 1977 1978 1212. 1980 Number received: 52 57 45 62 56 -123- SERIALS DIVISION - PERIODICALS (Continued) Table of Periodical Discounts All subscriptions were placed during the preceding summer and paid for from the previous year's budget. Table shows discount (if any) and volume of business. --Faxon Fennell Moore-Cottrell Percent Percent Percent Discount Volume Discount Volume Discount Volume 1976 subs. 0 $ 5,845.00 3.9 $25,197.46 1977 subs. 0 $ 5,600.00 2.9 $31,720.15 1978 subs. 0 $ 6,758.69 2.1 $30,362.o6 1979 subs. 0 $ 7,292 .oo 3.2 $34,930.97 1980 subs. 0 $ 7 ,54~ .oo 1.8 $36,814.92 o $ 6,634.45 1981 subs. 0 $12,518.67 2.0 $40,127 .oo O $9,827.42 The above statistics reflect only the major annual renewal transactions with our chief subscription agents. -124- ---BOOK & MATERIALS BUrGET 1980 Book & Materials Budget Allocations Central Library Services: Acct. Continu- No. Department --Books ations Totals Art/Music/Films 001 Art-Books $32,000 $ 11,662 $ 36,662 005 Music-Books 13,500 1,275 1!+, 775 OCb Music-Phonodiscs 7,000 115 7,115 019 Music-Phonotapes 1,000 1,000 010 Films 41,000 435 in,4 35 Subtotal: $ 94,500 $ 6,487 $100,987 00? Business/Science 61,000 66 ,44o 127,440 014 Documents 13,000 6,875 19,875 003 History 38,000 13,750 51,750 027 MHC 800 800 Oo4 Literature 46,ooo 8,820 511,820 009 Sociology 51,000 9,560 60,560 007 Popular Library 21,000 750 21,750 018 Central Childrens Room 12,571 485 13,056 013 Central Lib. Office 25 16 41 011 Athenaeum 1,500 1,500 012 Book Selection Room 1,400 1,695 3,095 020 Encyclopedias-Adult ?,500 2,500 700 Greenaway Plans 16,000 16 ,ooo $359,296 $114,878 $1~ 74,171, -125- BOOK~ MATERIALS Burx;.ET (Continued) Community Library Services: Acct Continu- No. Account Books ations Totals oJ+5 Community Lib. Office $ 625 $ 285 $ 910 051 Media 2,475 2,475 053 8mm Films 1,300 1,300 100 Reference - Adult 9,000 21,400 30,400 200 Current - Adult 123,766 123,766 059 Baker & Taylor 48,ooo 48,ooo "Booking Abe ad" 300 Composite (paperbacks) 25,000 500 25,500 800 Replacements - Adult 67,583 8,690 76,273 900 Discs/Tapes - Adult 13,000 13,000 058 Paperbacks 12,920 12,920 400 Discs/Tapes - Juv 5,400 5 ,4oo 500 Replacements - Juv 25,300 25,300 600 Current - Juv 502000 502000 $384,369 $30,875 $415,244 -126- ,BOOK--- & 1'1.ATERIALS BULGET (Continued) Miscellaneous: Acct. Continu- No. Agency Books ations Totals o8o Director's Office $ 300 $ 2,835 $ 3,135 o83 Associate Director 225 4 229 082 Accounting Off. Reserve 1,400 1,400 016 Public Relations 30 17 47 090 Chief Tech. Services 50 79 129 o84 Circulation 50 530 580 091 Catalog Dept. 200 3,490 3,690 092 Acquisitions 75 930 1,005 093 Shipping Charges 4,500 !r ,500 096 Shipping Adjustments 2,145 2,145 097 Data Processing 25 25 o87 Mansell 2,700 2,700 099 1979 Open Invoices 14,000 14,000 Special Services 025 MIL 2,150 865 3,015 o89 INFORM 330 330 $ 25,480 $ ll,~-50 $36,930 GRAND TOTALS $769,145 $157,203 $926,348 ECOL 102000 82600 182600 GRAND TOTALS, BOOKS AND $779,145 $165,803 $944,948 MATERIALS PLUS ECOL -127- PERIODICALS BUWEI' 1980 Periodicals Budget Allocations I - Central Library Services 01 - Art/Music/Films $6,490 02 - Business/Science 20,240 03 - History 11,990 27 - MHC 50 di- - Literature 6,160 09 - Sociology 7,700 12 - Book Selection Room 550 14 - Government Documents 400 18 - Central Children's Room 400 Sub-Total - Central Library $53,980 II - Community Library Services 45 - Chief, Community Library $ 400 65 - Community Libraries 26,400 66 - North Regional - Microfilm 500 Sub-Total - Community Library $27,300 III - Miscellaneous 80 - Director $ 330 83 - Associate Director 100 13 - Central Library Office 55 16 - Public Relations 175 90 - Chief of Technical Services 55 91 - Catalog Dept. 10 92 - Acquisitions 280 75 - Replacements 1,000 93 - Binding 300 g4 - Miscellaneous 220 95 - Unallocated 13,797 89 - INFORM 50 Sub-Total - Miscellaneous $16,372 GRAND 'l'OTAL $97,652 -128- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER ACQUISITIONS DEPARTMENT Trust and Gift Fund Allocations in 1980 Part I - Trust Funds Allocation Atkinson History $ 1,371.44 Bommelman Book Selection Room 2,009.71 Cohen Linden Hills 65.02 Corell Book Selection Room 1,253.o6 Countryman Book Selection Room 142.15 Daunt History 187.97 Ecol Ecol 6.48 Fraser Children's 1,101.21 Friends Book Selection Room 625.10 Gale History 278.54 Grabow Book Selection Room 364.74 Heaton Book Selection Room 379.19 Hinderer Art/Music/Films 3,947.88 Human Relations Book Selection Room 813.66 Johnson Book Selection Room 334 .45 Jordan Book Selection Room 3,6o6.3h Lee Book Selection Room 591.48 Lundell Book Selection Room 2,843.20 Oberhoffer Art/Music/Films 556.20 Oerting Art/Music/Films 536.69 Olson Book Selection Room 3,238.10 Pillsbury Book Selection Room 12,772.62 Raihle Business/Science 102.40 Thompson MHC 9.99 George T. Walker Business/Science 263.26 T. B. Walker Art/Music/Films 335.17 Walker-Hudson Book Selection Room 19,286.46 Williams Central Library 6,665.95 Willia.ms Community Libraries 22o68.86 :1'65, 757 .32 -129- Part II - Library Trustee Funds - Received in 1980 for expenditure through the Acquisitions Department Allocation Rogers Adams $ 10.00 American Association of University 20.00 Women, Minneapolis Branch Arthur Thomas Anderson 5.00 Anonymous (5-13-80) 1.00 In Memory of George w. Bauman 50.00 by Mr. & Mrs. Albert P. Earle In Memory of George W. Bauman 15.00 by Mr. & Mrs. William J. Uber In Memory of George W. Bauman 91.00 Josephine Berkwitz Estate 1,000.00 Leontine R. Bierman 10.00 In Memory of Edna s. Christy and Vera Thut 30.00 by the Minneapolis Music Teachers Forum Fourth Church of Christ, Scientist 50.00 Harry Futterm~n Fund, Inc. 130.00 In Memory of Ferne Jensvold and Vera Lawson 30.00 by the Minneapolis Music Teachers Forum Joseph Kimbrough 25.00 Mr & Mrs. Seymour Levy 50.00 Ijain Meltzer 100.00 Minneapolis Christian Science Joint Lecture 50.00 Committee Minneapolis Foundation from the Hugh H. & Betty B. 544 .oo Harrison Founder-Advisor Fund -130- LIBRARY TRUSTEE FUNDS (Continued) Allocation Minneapolis Public Library Professional Employee's $4,700.00 Local No. 211, AFSC & ME In Memory of Evan Emory Peterson 25.00 In Memory of Starling W. Price 50.00 by Ms Rosemary Price Mike Edward Raleigh 6.oo Mildred C. Riggs 5.00 Zella Shannon 25.00 Georges. Storlie 16.00 Umland Photography, Inc. 75.00 H. W. Wilson Co. 100.00 Wilson International Foundation 1.33 $7,214.33 -131- MINNEAPOLIS PUBLIC LIBRARY & INFORMATION CENTER GIFTS RECEIVED January 1, 1980 - December 31, 1980 BOOKS 11,573* CAROUSEL TRAYS 0 EXHIBITION CATALOGS 8 FILMSTRIPS 0 JIGSAW PUZZLES 0 MAGAZINES 16 ,4o6 MAPS 0 MICROFILMS 0 NEWSPAPERS 37 PAMPHLETS 157 PAPERBACKS 10,96?* PERIODICALS, SUBSCRIPTIONS 1 PHONODISCS 1,357* PHO NO TAPES 355 PICTURES 22 R)STERS 1 SHEET MUSIC 274 l6rmn FILMS 3 8nnn FILMS 1 SLIDES 0 *Figures include 3,793 books, 2,679 paperbacks, and 98 phonodiscs received as gifts from the Minneapolis Star and Tribune. -132- ACQUISITIONS DEPARTMENT STAFF 1980 Muriel Barrie Library Processing Aide I (Detailed to Acquisitions May 12-July 14, Dec. 1- 5, 1980) MaI'"IJ Heiniger Clerk Typist I (Began Dec. 15, 1980) Marianne Hnatko Library Aide I Richard Hofstad Head (named Central Library Book Selection Librarian, after March 14, 1980) Mary Landwehr Clerk Typist I (resigned Oct. 24, 1980) Sharon Mikelson Clerk Typist I (Began Aug. 4, 1980, resigned Sept. 26, 1980) Olga Mosner Clerk Typist II Aurelia Murray Library Processing Aide I Laurize Ruof Clerk Typist II Maxine Schindeldecker Library Aide I Isabel Tangen Library Processing Aide I (Detailed to Catalog Dept., May 12, 1980. Returned to Accuisitions Nov. 10, 1980.) Robert Thompson Library Acquisitions Clerk Terry Veth Head (Began Mar. 31, 1980) Ernest Weidner Library Processing Aide I Norma West Continuations Clerk Gloria Yven Library Processing Aide I -133- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER CATALOG DEPARTMENT ANNUAL REPORT 1980 1980 was one of achievement for the Catalog Department. The retrospec tive conversion of bibliographic records, begun in January 1979, was com pleted on December 31st. This ended two years of concentrated work on converting about 205,000 cataloging records for titles added to the shelflipt from 1968 to 1978. Approximately 30 part-time people worked on the conver sion as well as all of the regular staff. During November and December the staff put forth extra effort to accomplish as much as possible before the MELSA funds for the Retrospective Project ended on December 31. Everyone concerned breathed a sigh of relief it was over! By December 13th, which was the cut-off date for COM catalog #9, the Library of Congress shelflist had been searched twice in OCLC for the Retrospective Project. All hits for monographs, scores, phonodiscs, phonotapes, media and serials had been entered in OCLC. Although many non hits had been entered for all departments, we concentrated on getting all ECOL titles entered, because a new ECOL book catalog is scheuduled for production in 1981. 9,000 non-hits remained to be input at the end of the year. Most of these titles are serials, government reports and works in foreign languages which will require original input as time permits. Because MPLIC made a major error by inputting music scores incorrectly under the Retrospective Project, 1,738 entries for scores had to be correct ed on OCLC; 219 of these entries remain to be corrected in 1981. Needless to say, steps have been made to avoid such a costly and embarrassing error in the future. Unclassified fiction presented peculiar problems for the Retrospec tive Project because of the old MPLIC shelflisting practice of putting all editions on the early entry and because of the multitude entries an OCLC search often produced. In order to enter the fiction titles into the COM catalog in a feasible manner, we only entered fiction titles or editions which had been published after 1970 and titles which appeared in the North Regional Book Catalog. Fiction titles, which produced more than 50 entries when searched on OCLC, were entered under a "blanket entry". A "blanket entry" included author, title, fiction designation and the phrase "various editions". Editions of fiction published after 1980 will be entered in OCLC according to regular procedures. Meeting the deadline for COM catalog #9 and the ending of the Retrospec tive Project made November and December very hectic for the Catalog Dept. staff. We were very busy at the OCLC terminals entering as many titles as possible for current acquisitions and retrospective conversions and we were busy editing the name and subject authority lists supplied by Auto-Graphics, the COM catalog vendor. During these months OCR corrections for the COM cat alogs were typed from 7 A.M. to 9 P.M. almost daily basis. COM catalog #9 should be delivered in the last week in January 1981. It is the first COM catalog which will include both current acquisitions and retrospective -134- records, about 255,000 entries in all. We await its arrival with mixed feelings. In 1980, MPLIC received money from the Minnesota Legislature for cat aloging 1,970 titles in the Copper-Nickel study. MPLIC and the Minnesota Legislature Reference Library are the only libraries in the country that have complete sets of the study. Susan Tertel of ECOL prepared workforms and did the preliminary cataloging for titles in the study. From October 14th to December 31, Julia Copeland, also of ECOL, worked as a Cataloger for three days a week, spending 5 weeks of this time revising the prelimi nary cataloging and classifying the Copper-Nickel reports. She cataloged books for ECOL for the rest of the time. Although the nation began using AACR2 on January 1, 1981, OCLC flipped its AACRl entries to AACR2 in December. It was shut down for the flip from December 12-22nd. On December 23rd, when OCLC was operating again, all members, including MPLIC began to catalog according to AACR2. In prepara tion for the change, MPLIC Catalogers attended various meetings on AACR2. In April, the Minnesota Trainers held a meeting for Catalogers at the Henne pin County Library. All Catalogers attended the AACR2 Institute, one of the thirteen given throughout the country by LC/RTSD, at the Radisson Downtown Hotel, August 21-23. The October meetings of MLA were on AACR2. In December, Julia Blixrud of MINITEX came to MPLIC to explain to the Library Aides II and Catalogers the OCLC transition to AACR2. Betty Lou Hammargren worked on the 1980 edition of the Periodical List in October and November. Vi Carpenter prepared input for the 1981 edition of the Film Catalog in November and December. The data was sent to Science Press in December. During 1980, the Catalog Dept. received its first cost of paint since the building was completed. So now the walls of the Catalog Dept. and Terminal Room are no longer "apartment tan" but carnival orange, candy peach, squash and lime! It is with a smile on my face and a tear in my eye that I complete my final annual report. The work of the Department has changed tremendously since I became Department Head and I am pleased to say that generally the staff has been flexible and cooperative throughout. I appreciate their support and enjoyed working with them and with the staff throughout the Library for the last 25 years. Respectfully submitted, Betty Jean Hahn Catalog Department -135,.. STAFF OF THE CATALOG DEPARTMENT 1980 Betty Jean Hahn Librarian IV, Department Head Betty Bauer Library Aide II *Sharon Born Library Aide I July 28-Dec.9 Dorothy Britton Clerk-Typist I *Gloria Busch Library Aide I To Dec. 31 Vi Carpenter Library Aide II Julia Copeland Librarian III Oct.14-Dec.31 *Diana Dreblow Library Aide I July 29-Dec.22 *Abby Ekstrand Library Aide I To Dec. 31 Marian Ekstrand Clerk-Typist II *Ruth Futcher Library Aide I Feb.4-Dec.31 Shirley Greene Library Aide I June 9- Phyllis Gretson Library Aide II Betty Lou Hanunargren Librarian II *Julie Helman Library Aide I To Aug. 21 Pat Hengemuhle Library Aide II *Frederick Hill Library Aide I June 16-June 20 Steve Jackson Library Aide II **Barbara Johnson Library Aide Aide II Jan.2-Dec.31 *Peg Johnson Library Aide I To Dec. 9 Michael Kulka Library Aide I To Sept. 2 *Shelly Kuszler Library Aide I To Dec. 30 ***Susan Lair Clerk-Typist II To Dec. 31 Al Lamden Library Aide I Sept.l-Nov.28 Mark McHugh Library Aide I *Mary MacLean Library Aide I To May 2 Jane Mathisrud Library Aide II *Janet Myers Library Aide I To July 31 **Betty Norheim Library Aide II To Dec. 31 **Jane O'Brien Library Aide II To Jan. 2 Mary O'Leary Librarian II Jan.2-June 27 June 30-Sept.19 Part time Sept.22-0ct.10 Cheryl Pederson Library Aide I Feb.19-May 10 Helen Peterson Library Processing Aide I *Peter Rosenthal Library Aide I To Dec. 31 Carlen Ruschoff Librarian II James Stone Library Aide II Isabel Tangen Library Aide II Detailed May 12-Nov.7 *Caroline Truth Library Aide I July 24-Nov.24 *Diane Tvedt Library Aide I To Jan. 3 Joanne Van Hale Clerk-Typist I Ruby Ward Bibliographic Control Clerk *Lloyd Whitesell Library Aide I July 24-Dec.31 Richard Zajicek Library Aide I To June 6 -136- *Part-time MELSA Retrospective Conversion Project **Lead worker, MELSA Retrospective Conversion Project ***Permanent part-time, MELSA Retrospective Conversion Project -137- CATALOG DEPARTMENT STATISTICS 1980 1980 (Titles) 1979* (Titles) OCLC TOTARC (Total Archival Tape) STATISTICS FTU's (First-time use) 23,609 23,958 Total Updates (Retrospective records) 89,827 122,676 Catalog Production (Original cataloging) 2,513 1,987 TRANSFERS 1980 (Volumes) 1979 (Volumes) Branch to Central 2,489 1,589 Pocket to Plate 441 355 Plate to Pocket 72 71 *Revised 1/81 -138- PAGE l MINNl:APOL l 5 PUdL h. Ll!3kAqy 1\ 1'.J IJ l NF JRJ\111-\ fl LJ'.i CE'~TfR CUlll:CT!ilN STATlSTlCS liJUK LLJ LL t:C f I Jt\J 19.JJ CENTc 110 LUM£ S IN l I t3 t{A K. Y JAN l ' 19'3') l-,l33,3JJ 3d6,205 l,52(),085 AIJ uED 19SJ 51>, S.3S 5.1,891 109,426 ll'J Ir HIJKI\W"J l 9d0 21,2:,4 30,061 51,345 VULUMI:: S lN LI8RARY JAN l ' 1 ·~ 8 L 1,163,1:H 4L0,035 1,578',166 1\ THE;~AEJ"1 "1P L IC TOTAL VOLUMES IN L IBKAK Y JAN l ' 19W) 9-i,7~9 1,420,336 l,?20,085 AulJEO 1'180 Z'3 7 l0'i,l89 109,426 WlTHDkAw'-4 1980 10 51,335 51,345 -.JOLUMtS IN LIBKAKY JAN l ' l:181 99, Q 76 1,478,190 1,578,166 Ath.JL T JUVt:NILE TOTAL VOLUME 5 lN L 11:iKAR. Y JAN l' l 9 'iO l, 347, '.bl L73,'.H4 1,520,085 AUtJED 1'180 dd, 3,)2 2 l, OJ 4 109,4~6 WlrHLJR4WN 1980 3'-1, ~l'. 6 11,919 51,345 19 ,31 l , J 9 b , •,) l 7 1 VDLUMtS IN L lBHA'< Y JAN l ' 182,1 +9 1,578,166 CLiMi>ARAftV[ A,~tWAL dJUK TOTAL~ AUJE tJ f (J C,\ TA1.. U(i WITHDRAW!\ FRU'-1 CATALlJG l gJ 0 l ·H ') l crno 197'1 CENTRAL lldRA~Y 5'.>,:>35 43,144 21,284 17,2&3 C OMMlJN l TY lldR~KIES 53,39l 4+,031 30,061 34,586 TOTAL l0'-1,it26 'H,22'.> :>l,31-'j 51,849 A TrH:NAc::UM 2. J 7 142 10 6 MPLIC l.JG,189 31, '.)83 51., B5 51,841 TOTAL 109,426 J7,225 51,345 51,849 ADULT 'i>J, :i92 6'J,629 JY,42o 36,292 J UVE:r~ l LE 21,1JJ4 l/,">96 11,919 15,::>57 TUTAL lOJ,426 'i l, 2 2 S 5 l, 345 '5l,84q 12/2.6/bO 1..ATALJ:; 01:PT -139- t'AGF 2. NGN-PIU ,n COllECflONS--~tNTRAL LlUkAKr' 19a0 F ILMS-loMM IN CENTRAL l1Br MlCRu.-BKS l ;\I CE N T RAL LldRARY JA \J 1 ' 19'.iO 2 4 :3 ADOEu 1980 49 WI THDRAw1\I 198a Ml C R0.- 01<.S I 1\J Cb\J TR AL LIBRARY JA \l l ' l9nl 29 7 j ,t\ -~ MICRO.-NE:W IN C E1\J TRAL lltlR-ARY l ' 1980 b, 26 ':5 AODEu 1980 46& WITHORA~N 19 90 M{C' MlCfW.-PEK I i'.I CENIR. AL LIBRARY JA 'i l ' 1980 3' 1+ ~ 1 ADIJElJ 1980 173 1/'J{ THORArJN 1980 MICRu.-PER Ii'. CENTRAL LIBRA~Y JA ~ l ' t M1SCELLAN¥*IN CENTRAL l(tlKARY J lF-..1 l • 1980 90 ADDED 1980 l WI THOR Aw;-., 1980 MI SCELLAi'-1 Y IN CEr~ TRAL Llt3RI\RV' JA 'J l' 1981 9 !. PHJNUDISCS IN CENTRAL LIBRARY J 4 'l l ' 148'.) 47,194 ADDEO 1980 j, l 71 W(THURAWN l9BO !. , 02:.> P HO\tuD I SC S I;,i CENTRAL tlb,{ARY j.'\J l ' l9dl 49,V+J PHllNOTAPES IN CENTRAL L ft3RARY JA \l l ' 1980 o,015 ADDED l9d0 91d tH THtJRAWN 1980 32J PHONOTAPE S { i\i CENTRAL LIBr SL I UES-2X 2 IN CE;'J TRAL Lit3KI\RY JA ~ l ' l 9 80 l'),3'+f ADDEO 1980 19 l WI fHDRAW1'1 l9BO SL1Dt5-2X2 I I'll CENTRAL l lUKARY JA \J l ' l 9rH l:>,53<; VIOEJ f 1'4 CEN T!{AL LIBRARY JA··-.J l , 193J l2J ADDE lJ l()dQ 47 wI THDRA1'4N 1980 (f\j VIDEU CENTRAL LI8R.ARY Ji\ -.J l ' 19:31 16 r -140- PAGE 3 CG~PA~ATIVE ANNUAL ~J~-PRI~T TOTALS AJDED TO f.ATAL1Ji; WITHlJRAW~l f-ROM CAT ALilG MEDIA l q 8 '.J 19 7·) l98U 1g79 fll"1S-l6MM 181 15:l 105 203 FIL~~lRIP:> 3 l Ml C t{Q. - tiK:, 49' l J 3 M{Cf{C.-Ncw 466 l (>') MICRJ.-Pt:K l 73 l 71 ~ISCc:LLANY* l PrHJNdO I 5C~ J, l fl 2, j [)) 1,()25 2,088 PHCNJTAPt:S ~ 1 tl 1,L64 320 5 5 o SL I t)t:5-2 ){2 192 o) VllJEG 47 4J *KlfS, REAllA, fLASH C.. AKOS, GA"1E~, E- f C. -141- TifU:S ,WD!:U ANJ '.4ITHDRAWN 1980 AOuE l) TU C.r\fALL.JG WITHOt<.AWN Ff<. u,"1 l,A T AL!JG K. I '110 Of MATER I Al 1980 1979 1980 1979 ,"IPL IC bGCKS 2.3,162 2J,694 L, 659 l ,04 7 PEKlUOlCAL~-ddJ~D 15 FILM~-l6MM l 5 FILMSTklPS / S ')J,'10/ 7 3 l Ml CKU.-tlKS ll 2 Ml~KO.-NEWSPAPtKS l ~l~Ku.~PERJCUl,AL5 3g t Ml SL Ell ANY* l PHdNUDI SCS 1, j'N_ 9:34 _1,2 7 23 7 P HlJNO TAPES J4J 6qJ 129 104 VIJt:O '-t6 H l 2'>,ZOo 22,5~2 2,205 1,390 *1 12/26/dO CA r AL Ou l)l:: i,) r -142- MINNEAPULIS PUBL1C Ll8RA~Y ANO (NFOR~ArluN CE~TtR BUJK CLlLLECTIJNS CJLLECT IUt\J AJJ.:::;J WI f11Jr<.Att~~ C .JLL E--C Tl ,1,~ AGENCY JAN l , 19 3 J 1 ~ 1t) l9d') JA,~ 1, 1981 ATHENAEUM ADULT FICTION 65 68 AUULT NON-fl~TION 9'1, 6 7 5 l) 49, 89 7 JUVENILE 9 1 1 TOT A-l 991749 lJ 99,976 CENTRAL l IBKAkY ALJUlT flCrIJi'i 112,oog S, '.}d 3 4,5&6 114,0:U; AOULT NO~-FICTION 78o,9C8 't2., 122 14,')90 814,/1+0 JUVENILE 51,408 +,:)52 l,606 '.:J 3 t 8 ':J 1+ NEWSf>APEKS-dUU~O 2,75g JU 7] ? , 73n PERIUIJlCALS-3UUND 80,447 2, H l 39 82,799 TOTAL l ,J34, lJ l 5'.:>,2J8 21,27'+ 1,068,15':> EAST LAKE ADULT FlCTION 5,055 1,.Jll 32 6,034 AOULT NON-FICTION 14,7;5 2., 17 2 l, '.)4 2 15,865 JUVt:l'H LE 9,856 l, ) ) l 430 10,687 TOTAL 29,646 ... t't'+ 1,504 32,5~6 FRANKLIN A lJU L T F 1C f I ON 4,222 ~21 'j J 4, 5':>3 ADULT NO~-FICTIGN 3,991 9l4 l,OY5 8,710 JUV[N ILE 5, l J l '.>39 857 4, S 3 ~ TOTAL 18,314 l,1L4 2,042 18,19f. HOSMER ADULT FICTIO~ 3,516 254 72 3,698 AUULT NON-FICTION 9,096 714 414 q ,4 5~ JUVENlll: 5,277 6td 279 5, 64 ~ TuTAL 17,88g 1,676 76"5 18,80() LINDE:N HlllS AO UL T FI CT I Ui\J 4 ,3't 2 5 ::>9 q1 4 '!j;>Q ADULT NO~-FICTION 12,026 l, 1t 11 1,301 12,7?.6 JUVE::NllE 7, 81 7 ::, ') •3 1, 121 7,654 TUT Al 24,785 2.,)J8 t!., 51 3 ?5,21:) NOKOMIS AIJUL T FU.. T lfJt'-' 5, 7 89 9.1.4 136 6, '.:>6 7 ADULT NON-FICJION 15,268 2, J /2 l, 3i4 16,0?b JU\/ EN ILE 13,7J] 1, 3:.d 3>:b 14,6Rl TOT Al 34,760 4, h·/ 1, 8 3~ 37,274 NORTH KEGlONAL AUULT FICTIOI\J 14,J 74 l,:il4 4':>7 15,741 ADULT NO~-FICTIUN 42,216 3, 7 34 2, l HJ 43,fl70 JUVtNilt: L 7,533 2,1 J':1 l, en, 27,737 TOTAL 84,121 /, 7 4 7 ·~,522. 8 7, 31t8 NOfUHEASf ADULT FICTION 6,28~ 3ta 221 6,646 AUULT ~ON-FICTION 12,364 1, :.,)6 75 0 13,214 JUVbH LE 8,'>78 1, !. J6 :>96 9,188 TUT Al L7,23l 3 , j ':h) L, 5 7 3 2li, 048 PIERRE BOTTINEAU ADULT FlCT[ON 9 2 •') 2H q7 1 , 0 3 T AOULT NC1~-FICflON l, 249 4 ~ 'j 24 l, 6 5'] JUVENU.t 3,938 3 ),J 341 -~, 3q 7 Tu T AL 6, l O 7 JH 462 A, 5 e '+ ...;143- MINNlAPull5 PUBLlC l 1'3 Rt\RY Al1jO lNFUR:-'1AT lU,'4 l.t:"JTEK HOUK C.Ulll:(.. T IONS COLL EC f 1 O\J A,JJb) WI THtJRA ~:lj CtJLLECllfJN Avl:NL Y JAN l ' 1980 l J :3 0 1980 JAN l ' 1981 i{JUSEVELT 1-H)Ul T FlCflJ,'~ 4,J75 713 24d 4,540 ADULT N011l-F IC T IQilj 'J,789 l, 1 h 1,138 10,026' JUVt:N ILE 7,':>41 l, J ll 605 7 ,q49 TUTAL 21,407 3,J.Jll 1,991 22,~15 j'JUTHt:AST AUULT FICTITlj 5,172 612 243 6 ,14 l Al>Ul T NU,~-F IC T1 :JN 14,461 l,Gub 1,915 14,152 JUVENILE it,4<;9 1,JJ4 659 4,844 TuTAL 2.4,7J2 i,222 2,817 25,137 SUMNEk A UULl F h .. f101j i ,l 2 3 -1-)') 243 3,445 ADULT NON-FlC.TlU,i ,,005 l, J )6 45 6 9,555 JUVt:NtLE 4, ')'j I, ql6 337 4,535 TU r AL 16,284 2, 2 H 1,036 17,535 wALKl:k AuU-l J FI .; Tl :Ji'. 6, ":> 2 ':i l, H 2. 1,333 7,165 AOUL T NU,~-FtC. f IJ,',i 14,u35 5, 4:, 7 2, 15 l 18,001 JuVENlLE 6,977 J , 2 1-U l, 46 l 8,756 TtHAL 2i3,lJ>i lJ,679 4,9~5 33,922 WASHBURN ADULT f IC Tl J~ 7,456 l, ) {4 677 7,tS53 AuULT N Oilj- f I (, T I ;JN 20,75l 3,1-Jl l,2')3 22,739 JUVENILE l 3, '-t4 5 2,)j2 598 14,899 Ju TAl 41,6'.:12 0, 31 7 2,478 45,491 WEr:HH:k PAkK AUULT Fi CT l ,J,'~ 2,45C 2jo 153 2,531 AUUL1 NON-F lC. T 101'j :,,.34·~ 3)l 716 4, SY~TEM T Q f Al S l ,S2.1,0!:l5 1J'.i, 1t26 5 l , 345 l,578,166 12/26/dO LA TA.L dG UEPf -144- CIRCULATION DEP~\RTMENT 1\nnual Report: 1980 To t;1e Director: 1980 was a busy year for this department. The exciting news is that the figures for the circulation of books and material show an increase for every month except May and August. The total increase in circulation over 1979 amounts to 43,957 more items checked out at the Charge Desks in 1980. Figures for work accomplisl1ed at other desks also show an increase over 1979. 4,270 more cards were processed and mailed by the staff at the Registration Desk; transactions for which bills were sent by the Overdues Desk increased 7,113; the Return Desk cleared 5,444 more items from MELSA returns, excludini Hennepin County. Although figures are listed for a particular desk, other desks helped with the transportable work. For example, almost all of the bills for fines only were prepared at the Information Desk. The work of folding bills and stuffing envelopes was done by the Charge, Return and Information Desks along with their regular work and service to patrons. Much of the work have no figures to indicate an increase in business; the staff can experience the busyness but the figures demonstrate the rush and increase in work and service. The year was a satisfying one because of the work accomplished and the service performed. There were increases in other ways. The maximum fine went from $4.00 to $5.00. The 10¢ a day, 50¢ a week fine per transaction remained the same. Another library was added to the MELSA group. In June the Newport Public Library became a MELSA Associate Library through a contract with the Washington County Library. No new automation came to our department but three new Starfiles, charging out machines, were put in place of the old machines in January. The machines were similar to the older Starfiles but have an improved, faster mechanism for taking pictures of the library card, book card and date due card. At the beginning of 1980 the Tattle Tape maintenance contract ran out and 3M would not renew the contract because the repairs became too expensive. The Library not only had to pay for repair costs but had to buy expensive shear pins to keep the gates operating. In March the Tattle Tape system was replaced by a new, more sensitive system which included gates without shear pins. The melodic bells sounding a different pitch for each of the three aisles were replaced by a high pitch beeper, same tone for each aisle. In April the Registration area walls were painted Shell Beach and Jasper Red; the Overdues area walls were painted Shell Beach and Winter Sky, colors chosen by the staff. The fresh paint and change of colors did much to improve both areas. -145- In September the Return Desk began to take care of books wliich were six months or more overdue. Previously the Overdues Desk handled these problems. The Circulation Clerk was given permission to take a two month leave without pay during September and October. Marion Anderson, Library Aide I in the Circulation Dept., was detailed to the position and did an excellent job in carrying out its duties and responsibilities. The Circulation Clerk resigned December 27, to move to Wisconsin. Veronica Hicks went to the hospital on her week day off in October and gave birth to a baby boy. She was granted maternity leave for the remainder of the year. Some of our full time employees were replaced by half time employees. Circulation Dept. started the year with eight half time employees and ended the year with eleven half time employees. The Supervisor attended sessions on chemical dependency, an all day seminar on how to handle grievances and at least two meetings on automated circula tion systems, one held by Minitex/OCLC and the other by the MELSA office. This report does not cover all the activities which took place during the year. The Circulation Dept. employees have done a good job this year. The Supervisor is very grateful to them for their cooperation and willing help. Respectfully submitted, J'i_..,eL·-·L 2, i_.),:,-/<:-,L.~-r,/ .11 Sadie E. Johnson, Supervisor Circulation Department -146- CIRCULATION DEPARTMENT Anaual Report Statistics 1980 1980 1979 REGISTRATION Number of Free cards issued 52,500 48,226 Number of Paid cards issued 16 17 Nuinber of Deposit cards issued 10 13 Number of MELSA applications issued 13,898 13,544 Number of MPLIC applicatio:1s regretted (cards not processed because of fines or delinquencies) 3,374 *** Number of bills sent for fines only 3,981 *** CHll.RGE Circulation of books and materials--Central Library 789,284 745,327 RETURN Number of MELSA returns (excludi;-1g HCL) 40,731 35,287 OVERDUES Transactions for which notices were sent 0 0 Transactions of missing ite~s on tape for bills 99,449 91,384 Transactions for which bills were sent 57,896 50,783 Items withdrawn as Paid 1,793 2,102 Items withdrawn as Not Paid 32,294 29,261 MISCELIANEOUS Gate count, Central Library 919, 189* 882,694** Number of days open 291 290 *During March the exit and entrance gates were replaced and the counter was disengaged. **During April 1979 the gate counter was not working for three days and much of the fourth day. ***Statistics not kept in 1979. -147- CIRCULATION DEPARTMENT Staff: 1980 Full Time Anderson, Marion Library Aide I Detailed to Circulation Dept. Clerk 9/2-11/1 Buerkle, Jeanne Library Aide I Gunnarson, Miriam Clerk Typist I Hicks, Veronica Library Aide I Returned to Circulation Dept. 1/21 Kent, Anita Library Aide I Lindberg, Doris Library Aide I Lindquist, Craig Clerk Typist I Ludgate, Joyce Library Aide I MacLean, Mary Library Aide I Started 5/5 Nietz, Lorraine Clerk I Norma:1, Ann Library Aide I Rucks, Carol Clerk Typist I Started 9/29 Thurs, Nancy Library Aide I Started 12/15 Johnson, Sadie Supervisor Half Time Anderson, Brian Library Aide I Started 10/27 Berman, Betty Library Aide I Gisslen, Patricia Library Aide I Healy, Marsha Library Aide I Jackson, Arthur Library Aide I Started 9/24 Kra ine s, Shelley Library Aide I Nordstrom, Lori Library Aide I Olson, Elizabeth Library Aide I Roessler, Irene Library Aide I Taylor, Irene Library Aide I Woll, Jon Library Aide I Started 9/24 Full Time Substitute Marple, Richard Temporary, Library Aide I 9/30 through 12/13 Promoted, Resigned or Transferred Grund, Thomas Library Aide I Promoted to Sociology 3/3 Jackson, Adrienne Library Aide I Transferred to Walker 9/29 Molash, June Library Aide I Promoted to Processing 1/21 Moore, Mary Library Aide I Transferred to Sociology 11/3 Nalepka, Anne Library Attendant Transferred to DPD 1/12 Sletten, Marcelyn Library Aide I Transferred to Literature L~/28 Salli, Susan Circulation Clerk Resigned 12/29 Leave Without Pay Salli, Susan Circulation Clerk 9/2 through 10/31 Maternity Leave Hicks, Veronica Library Aide I 10/6 through 1980 -148- MINNEAPOLIS PUBLIC LIBRARY & INFORMATION CENTER TECHNICAL SERVICES DATA PROCESSING DEPARTMENT ANNUAL REPORT 1980 Aside from changes in personnel, the purchase of System-3 equipment was the most significant event in 1980 in the Data Processing Dept. Because System-3 has become a "drug on the market" it was pcssible for the Library to buy second-hand equipment at a reasonable cost. Purchasing the equip ment resulted in annual cost savings because at this point it was cheaper to own System-3 than to lease it. The following equipment was purchased from Data 3 Computer Corp. at a cost of $7,475: 1 5410 Central Processing Unit (16 K) with attachments 1 5203 Printer 1 5424 Multi-Function Card Unit 2 5444 Disk Storage Drives 1 5471 Printer Keyboard (console) 1 5486 Card Sorter The equipment was installed in August 1980 and only a few problems had been encountered with it by the end of the year. In addition to cost savings, the larger memory (16 K rather than 9 K) and two disk drives en abled DPD to speed up and s implif'y many jobs. For example, the size of the first-copy disk file has been doubled and at the same time the search time has been reduced from 75 minutes to 35 minutes. It is expected that the console will help run jobs more efficiently once the staff has mastered its operation. The resignation of DPD Supervisor Michael Mansfield on October 17, 1980 resulted in my detail to the position of Supervisor. At the same time, Vivienne Gould was detailed to the position of Computer Operator II. The Department is operating with one vacancy until a new Supervisor is appoint ed--probably in the Spring of 1981. To compound the problems created by trying to operate with an acting Supervisor and one vacant position, Mrs. Gould was out of work for several weeks due to illness. During Mrs. Gould's absence, Glenee Salmon, a former Keypuncher, worked in DPD and helped get book orders out and meet deadlines. Marjorie Gohmert is helping to keep the jobs run by Computer Operator I on schedule. Janet Rogers, an experienced Keypuncher, helped train two new Keypunchers recruited from the Library and Museum staffs. Mary Booth was detailed to a Keypuncher position on 10/8/79 and was certified by Civil Service on 7/28/80. Anne Nalepka was detailed to a Keypuncher position on 1/14/80 and was certified on 10/6/80. As the two new Keypunchers learn all jobs and improve their speed it is expected that book orders and overdue billing will move through the Department at an ever-increasing rate and both will be kept up to date. ....149~ A number of routine jobs were run in 1980 and we attempted to grapple with the complexities of the new cost centers. Special jobs, like producing 1 masters for printing the 1980 "Periodical List ', were also run. At the request of the History Dept., DPD began to store data for the Newspaper Index on disks; 6 months of data will be stored on one disk. Because of the loss of the DPD Supervisor and the vacancy in the DPD staff until the position is filled, it has been difficult to meet deadlines and impossible to take on new jobs. Each member of the DPD staff has worked hard to help keep work moving and to get work out on time. Their coopera tion is very much appreciated. Dianne Wachs Acting Supervisor Data Processing Dept. -150- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER PREPARATIONS DEPARTMENT ANNUAL REPORT 1980 PERSONNEL: During the year of 1980, twenty three people, at one time or another, occupied positions on the Preparations Department staff. Al though the normal staff complement calls for twelve full time personnel, actual time worked by these twenty three equalled that of 11.5 personnel. The basic cause for the large turnover in personnel was the phlegmatic movement of Civil Service in filling of vacated positions. Because Civil Service dragged their feet, several temporary Library Processing Aides were hired to fill gaps in the Preparations Department staff complement. Two Preparations Department staff members retired, Dorothy Peterson, Bindery Worker I with eleven years of service, and Margaret Hardisty, Library Processing Aide, with thirteen years of service. PRODUCTION: The newly adopted "Booking Ahead" books for Community Libraries and the Popular Library made their debut in the Processing Room this year. Over 6500 of these uncataloged, pre-processed books were stamped with ''Minneapolis Public Library and Information Center", agency, and "Uncat Hardcover" symbols by the Processing Room staff. Sizeable increases in tattle-tape applied and in phonodiscs processed balanced off declines in video tapes, magazines and vertical file material. Despite the frequent turnover in personnel, overall volume in the Process ing Room was comparable to last year. In the Bindery, while periodical binding dropped somewhat, increases in the volume of books, music and newspapers bound were noted. Production per staff member was almost identical to that of 1979, and yet the pound age of paper cut and the time spent in cutting paper increased greatly. PAPER STANDARDS: Enormous waste in the form of non-useable paper remnants left over from paper cutting has been a seemingly perpetual prob lem. Various kinds of paper stock, i.e. bond, tag, have been inventoried in the Bindery in various original cartoned or packaged sizes, yet many printed forms etc. were designed and laid out without regard to the origi nal size of that paper stock. As a result, 31 different cut sizes of bond paper were used for printing, 17 different cut sizes of tag. Waste, at times, incurred as much as 35% of the original size sheet cut. In June, 1980, the Paper Standards Committee submitted a subsequently approved final report which established eight standard cut sizes for bond paper and seven standard cut sizes for tag paper. These standard cut sizes, when cut from the appropriate original size stock, would incur very little, if any waste. The Publicity Assistant was delegated the responsibility to see that, except for rare circumstance, the design and layout of all printed materials conforms to the standard cut sizes. -151- Although the paper standards have been in effect only six months, already positive economies have been effected. Waste not only has been drastically reduced but also greater efficiency in paper cutting, layouts and printing runs have been realized. NEW EQUIPMENT: The work environment was brightened considerably in May, 1980 when the walls of the Preparations Department received a fresh coat of paint. Also in May, the Bindery received a new twelve inch Potdevin label paster which is not only used to apply flannel to newly sewn volumes, but is also utilized in various stages of pamphlet binding. An additional and greatly needed paper storage rack was put to use in the Bindery, and a badly worn six inch Potdevin label paster in the Processing Room was replaced by a new model. An Ingento table model paper cutter was also acquired for the Processing Room. SUMMARY: It was a good year, eventful, meaningful. My sincerest gratitude to Ms. Wallis, Ms. Molash, and the Preparations staff for their contributions and their support. Respectfully submitted, ~ . ' )-.._ ,,,--.. I ./t I~/ . I~ /j / . i '·'·'l I,, &(..,-..1 L> ;(J tY1 L?U-1:,(..,f,£7' t;;:,= . James C. Donde linger ,: " t: L ~ Preparations Department · Supervisor ~152,- PREPARATIONS DEPARTMENT COMPARATIVE STATISTICS TABLE I BINDING ACTIVITY YEAR 1980 1979 1978 NUMBER OF STAFF 5.75 5 5.75 BOOKS Rebound in Buckram 1,398 1,774 1,728 Rebound in Pressboard 972 633 636 Rebound in Velobinding 2,175 1,185 1,097 Reinforced Paperbacks 6,970 5,793 4,716 Restored to Covers 406 224 293 TOTAL: 11,921 9,609 8,470 NEWSPAPERS 90 50 64 PERIODICALS Bound 129 255 241 Rebound 89 136 287 Reinforced Current Issues 116 687 3,014 TOTAL: 334 1,078 3,542 SHEET MUSIC 613 95 210 COMMERCIAL BINDERY Books, Sewn Buckram 1,946 1,921 1,458 Books, Adhesive Binding 595 613 519 Periodicals 2,713 2,477 2,613 TOTAL: 5,254 5,011 4,590 TOTAL UNITS HANDLED 18,212 15,843 16,876 Uni ts of Work Per Staff 3,167 3,169 2,935 Member "."153,... PREPARATIONS DEPARTMENT COMPARATIVE STATISTICS TABLE II WORK PERFORMED IN BINDERY YEAR 1980 1979 1978 HANDSEWING Buckram Covers 1,503 1,556 1,592 Sheet Music 613 95 210 MANUFACTURES Padded forms etc. 7,118 4,629 5,304 Pockets (Map, nrusic) 357 140 162 Portfolios 6 18 7 Stitched materials 56 230 103 MENDING Books 464 279 358 Photograph pages 921 665 2,768 MOUNTINGS Illustrations, Charts 41 54 56 ORCHESTRATIONS & BANDSTRATIONS Wallets 31 14 41 Parts 498 42 660 PAPER CUTTING (in pounds) Bond 11,516.0 8,021.15 10,283.6 Cover 1,059.0 161.04 220 Index 537.4 182.20 500 Tag 2,696.0 2,561.75 5,913.4 Text 1,648.6 961.32 la065.77 TOTAL: 17,457 .o 11,887.46 17,982.77 PAPER CUTTING Hours spent 385.25 278.5 683.5 -154- TABLE !!--continued PUBLICATIONS AND SPECIAL JOBS - 1980 1979 Supplement to the 1977 Edition of 153 copies Periodicals in the Central Library Binding Sununary: Velo-bind 47 copies Wire-stitch 106 copies Binding - Bindery Worker I 2 hours Processing - Library Processing Aide 1 hour, 45 minutes Gift Books For Children 6,000 booklets Stock Cutting - Bookbinder 4 hours, 30 minutes Stapling - Library Processing Aide 16 hours, 45 minutes Trinnning - Bookbinder 4 hours Trinnning - Library Processing Aide 8 hours, 50 minutes Collections A Guide To the Resources 973 copies of the Central Library Stock Cutting - Bookbinder 2 hours Stapling - Library Processing Aide 5 hours, 15 minutes Trimming - Library Processing Aide 4 hours, 15 minutes Reports From Minnesota Copper-Nickel Study 319 volumes Holes Drilled, Accopress Covers Mounted Bindery Worker II 2 hours, 40 minutes Bindery Worker I 5 hours Library Processing Aide 6 hours, 30 minutes "'.""155- PREPARATIONS DEPARTMENT COMPARATIVE STATISTICS TABLE III PROCESSING ROOM ACTIVITY* ~ -1980 1979 -1978 BOOKS Stamp Cataloged Books 90,860 93,300 90,380 Stamp Pre-Processed 6,545 Uncataloged Books Stamp Uncataloged 32,715 35,000 21,970 Paperbacks Tattletape Applied 11,500 5,000 8,000 FILMS--8mm 37 156 MAGAZINES** 9,093 10,240 8,886 PHONODISCS Central Library 4,492 2,310 2,510 Conununity Libraries 2,229 2,465 1,851 Kits w/discs 277 27 481 TOTAL: 6,998 4,802 4,842 PHONODISC CASES REFURBISHED Music Department 330 479 352 PHO NO TAPES Central Library 869 1,219 772 Community Libraries 866 294 119 Kits w/tapes 69 164 9 TOTAL: 1,804 1,677 900 VIDEO TAPES Labeled, Stamped, Marked 92 228 34 VIEWMASTER VIEWERS FOR COMMUNITY LIBRARIES Sets of Reels 260 PLASTIKLEERING 53,700 48,400 43,950 -156- TABLE III--continued ~ 1980 1979 1978 POCKETS OR PIATES PASTED Books 90,860 93,300 90,380 Uncataloged Paperbacks 32,715 35,000 21,970 Magazines 9,093 10,240 8,886 VERTICAL FILE MATERIAL Labeled and Stamped 1,202 1,709 3,377 MUNICIPAL INFORMATION LIBRARY MATERIAL Labeled and Stamped 972 1,176 WEEKLY RECORD Issues 52 49 50 Entries 33,149 30,542 30,677 Hours spent 205.75 218. 75 192 .5 *Statistics in this table are based on inventories of supplies and some item counts. **Magazines spine-taped and/or stapled for connnunity libraries and Central Library in 1980. -157- PREPARATIONS DEPARTMENT PERSONNEL ROSTER 1980 James Dondelinger Supervisor BINDERY Thomas Edin Bookbinder Evelyn Skow Bindery Worker II Dorothy Peterson Bindery worker I Retired 5/2/80 Ross Loomis Library Processing Aide Bindery Worker I 5/5/ 80 Gerald Anderson Library Processing Aide Started 10/28/80 Michael Anderson Library Processing Aide Started 11/2/80 Cheryl Pederson Rununelhoff Library Processing Aide 5/12 - 10/31/80 Jon Walstead Library Processing Aide Transferred 7/4/80 PROCESSING ROOM June Molash Book Preparation Aide 1/21/80 Muriel Barrie Library Processing Aide Transferred 5/12/80 Returned 12/8/80 Henry Ensel library Processing Aide Temporary 7/21 - 8/1/80 Jacqueline Graham Library Processing Aide Temporary 9/8/80 Margaret Hardisty Library Processing Aide Retired 11/14/80 Edwin Hofstad Library Processing Aide Temporary 8/28/80 Kay Huffman Library Processing Aide 12/8 - 12/23/80 Joan Ives Library Processing Aide Temporary 7/14 - 8/22/80 Lisa Larges Handicapped Training Program 6/30 - 8/15/80 -158- PERSONNEL ROSTER--continued Mark Nielsen Library Processing Aide 6/30 - 8/29/80 Dorothy Richter Library Processing Aide Nancy Thurs Library Processing Aide Transferred 12/15/80 Mary Tilden Library Processing Aide Temporary 8/6 - 8/29/80 Tamerra Wallingford Library Processing Aide Maternity leave 7 I 11/80 -159- REPORT OF THE MINNEAPOLIS ATHENAEUM FOR THE YEAR 1980 To the Shareholders: This one hundred and twenty-first annual report of the Minneapolis Athenaeum marks the ninety-first year of its association with the Minneapolis Public Library. The ninety-nine year contract between the Minneapolis Athenaeum and the Minneapolis Public Library became effective on September 23, 1885. The contract, therefore, has been in effect for ninety-five years as of September 1980, and \till expire in September 1984. The first Public Library b·•ilding did not open until Dec. 16, 1889. BOOK.COLLECTION During 1980, a total of $10,857.54 was spent for building and maintain ing the Athenaeum book collection. Of this amount, $9,408.50 was drawn from the Spencer Fund for the purchase of books and periodicals; and, from the General Fund, $249.04 was spent for books and $1,200.00 for the repair and restoration of materials in the rare book collection. The number of volu~es in the Athenaeum collection as of January 1, 1981 is 99,873. Members of the book committee in 1980 were Mrs. Benton J. Case, Chairwoman, Mrs. Sewall D. Andrews, Jr., Mrs. Peter W. Anson, Mrs. George W.P. Heffelfinger, Mrs. Frederick c. Lyman, Mrs. Leo R. Pflaum, and Mrs. Nathan C. Plimpton. Selections made continued to emphasize the Athenaeum's special interest in early American exploration and travel, fine printed and illustrated books, natural history, works relating to the North American Indian and bibliography. Volumes continued to arrive as published on the 83 standing orderst subscriptions, a~d memberships maintained by toe Athenaeum. Standing orders for many of the complete works of the world's great composers were placed decades ago, and few of them appear to be near completion. Practically all of them are published in Europe and we are readily made aware of the inflation rate when we note the difference between the cost of the initial volumes published and the most recent ones received. One of the first volumes in the Mozart works was received for $5.75 in 195~. The most recent volume received in 1980 cost $52.10. The first volume in the complete works of Beethoven received in 1962 was $16.25. The last volume to be received in 1977 was $53.35. Among the books acquired by purchase during the year were George Copway's RUNNING SKETCHES OF MEN AND l'LACES, IN ENGLAND, FRANCE, GERMANY, BELGIUM AND SCOTLAND published in New York in 1851. This was written by one of the few nineteenth century American Indian authors. It is the first book by an Indian connnenting on Europeans. Additions to the collection of fine illustrated books included JACOB BIGELOW''S AMERICAN MEDICAL BOTANY, 1817-1821 and AN EXAMINATION OF THE ORIGIN, PRINTING, BINDING AND DISTRIBUTION OF AMERICA'S FIRST COLOR PLATE BOOK, WITH SPECIAL EMPHASIS ON THE MANNER OF MAKING AND PRINTING COLORED PLATES by Richard J. Wolfe and published in North Hills, Pennsylvania in 1979. A number of handsomely illustrated volumes were added to the Athenaeum's -160- - 2 - already outstanding collection of ornithological works; William T. Cooper's THE BIRDS OF PARADISE AND BOWERBIRDS published in Boston in 1979 includes 61 splendid full folio-sized colored plates; J.F. Lansdowne's BIRDS OF THE WEST COAST, volume 2 published in Boston in 1980 matches in excellence its sister volume; and the beautifully bound and printed SONGBIRDS OF THE TORRID ZONE by Louis Jean Pierre Vieillot published jointly by the National Audubon Society and Volair Limited. An important work added to the collection of early American exploration was David B. Quinn's five volume set THE NEW AMERICAN WORLD; A DOCUMENTARY HISTORY OF NORTH AMERICA TO 1612 published in 1980 in London. An especially interesting addition was THE PRAIRIE LOGBOOKS; DRAGOON CAMPAIGNS TO THE PAWNEE VILLAGES IN 1844, AND TO THE ROCKY MOUNTAINS IN 1844, published by Chicago's Caxton Club in 1943. Two noteworthy additions were made to the collection of works on fine printing and bookmaking. Added were the Pierpont Morgan Library's beautiful volume titled TWELVE CENTURIES OF BOOKBINDING, 400-1600 and numbers one and four of THE DOLPHIN, A JOURNAL OF THE MAKING OF BOOKS 'Which now complete the Library's run of this serial. Standing orders were placed for two important bibliographies: THE NEW SABIN: BOOKS DESCRIBED BY JOSEPH SABIN AND HIS SUCCESSORS, NOW DESCRIBED AGAIN ON THE BASIS OF EXAMINATION OF ORIGINALS, AND FULLY INDEXED BY TITLE, SUBJECT, JOINT AUTHORS, AND INSTITUTIONS AND AGENCIES and Leon Voet' s THE PLANTIN PRESS AT ANTWERP (1555-1589); A BIBLIOGRAPHY OF THE WORKS PRINTED AND PUBLISHED BY CHRISTOPHER PI.ANTIN published in Amsterdam by Nijhoff. Finally note must be made of the superlative re-binding of the NUREMBERG CHRONICLE done by the craftsman bookbinder Scott Husby. GIFTS As in past years a number of gifts from friends and members of the Athenaeum were received which served to enhance the collection. Mrs. Ruth J. Heffelfinger donated a s11perb copy of FABLES DE LA FONTAINE, IMPRIME PAR ORDRE DU ROI POUR L'EDUCATION DE MONSIGNEUR LE DAUPHIN published in Paris by Didot the elder in 1788 in an edition of 250 copies. Mrs. Ruth Bovey Stevens donated four titles which will be distinguished additions to the collection of color-plate and illustrated books: Sir Walter Scott's THE BORDER ANTIQUITIES OF ENGLAND AND SCOTLAND, published in London in 1814 in 2 volumes; an eight volume edition of James Sowerby's ENGLISH BOTANY; OR COLOURED FIGURES OF BRITISH PLANTS published in London, 1790-1799; William Nicholson's THE HISTORY OF THE WARS OCCASIONED BY THE FRENCH REVOLUTION ••• published in London, 1817; and Elizabeth Twining's ILLUSTRATIONS OF THE NATURAL ORDERS OF PLANTS, ARRANGED IN GROUPS WITH DESCRIPTIONS published in two volumes in London, 1868. In memory of Whitney H. Eastman, Elizabeth and J. Edward Rowe donated a very fine reprint edition of a selection of the works of John James Audubon. The set in eleven volumes is titled THE AMERICAN WILDLIFE HERITAGE ana was published by Volair Limited, Kent, Ohio, 1977-1980. -161- - 3 - RARE BOOK ROOM Patronage of the rare book robm continued to be substantial. There was special interest in the Curtis portfolios of the INDIANS OF NORTH AMERICA prompted by the exhibit during the summer at the Northwestern National Bank building. Other volumes frequently asked for included UNIFORMS OF THE ARMY OF THE UNITED STATES, 1774-1881; THE NUREMBURG CHRONICLE; DREVNOSTI ROSIISKAGO GOSUDARSTVA (Antiquities of the Russian Empire); and early editions of the BIBLE. Many visitors are part of tour groups and we hope the brief introduct ion they receive will serve to have them return for longer visits. In early November• after many d@lays, the annotated bibliography titled EARLY AMERICAN EXPLORATION AND TRAVEL compiled by Betty L. Engebretson was received from the printer and II!S~e available for distribution. This excellent publication will make known the exceptional and valuable resources of our collection and certainly help to increase useage. RETIREMENT OF MISS ENGEBRETSON After thirty-three and a half years of loyal and dedicated service to the Athenaeum and the Public Library, Miss Engebretson announced her retire ment effective March 8, 1980. Miss Engebretson was appointed Athenaeum Librarian in 1955 and worked assiduoualy and successfully to expand and maintain the excellence of the Athenaeum's collections. It was during her tenure that the very difficult but also very welcome move was made from the old library building at Tenth and Hennepin to the new one located only a short distance from the first Athenaeum building. Later she assisted in planning for expansion of the area housing the rare book collection and creation of the reading room. Most importantly she supervised the tremendous growth of the rare book collection by transferring valuable books from the book stacks and by selecting numerous important and exceptional titles for current acquisition. Her friendly manner and productive work-habits will always be remembered and appreciated by her colleagues and members of the Board of Directors. BOARD OF DIRECTORS Members of the Board of Directors during 1980 were Mrs. Sewall D. Andrews, Jr., President; Mrs. N4than C. Plimpton, Vice-President; Whitney MacMillan, Secretary and Treasurer; Mrs. Peter w. Anson, Mrs. Benton J. Case, David Duff, Mrs. George W.P. Heffelfinger, Mrs. Frederick C. Lyman, Mrs. Leo R. Pflaum, Walter E. Pratt, Judge Crane Winton, and Goodrich Lowry who was elected to the Board at the annual meeting in May. The support and encouragement given me by members of the Board during this my first year as Athenaeum Librarian has been a real source of value and satisfaction. Respectfully submitted, Richard J. Hofstad January 15, 1981 Athenaeum Librarian -162- MINNEAPOLIS PUBLIC LIBRARY & INFORMATION CENTER ANNUAL REPORT OF THE DIRECTOR ANNUAL REPORTS OF DEPARTMENTS & COMMUNITY LIBRARIES ATHENAEUM 1980 Volume II CONTENTS VOLUME II COMMUNITY LIBRARY SERVICES 1980 Chief of Community Library Services ....•...... •.. .. 1 Community Libraries Book Selection •. .' ...... 12 Children's Specialist . . . . • . • . . • ...... • • ...... 16 Community Libraries District I ...... 20 North Regional Library ...... 22 Bookmobile ...... 28 Northeast Community Library .. • .. • ...... 32 Pierre Bottineau Community Library ..•...•.••.•.. 35 Webber Park Community Library ...... •.•..•...... 38 District II ...... 44 Linden Hills Community Library •..•..••.•.••..•.. 46 Walker Community Library . . • ...... • ...... 49 Washburn Community Library ...... • . . • ...... 53 District III ...... 57 Franklin Community Library •..•...... 61 Hosmer Community Library ...... 65 Southeast Community Library ...... 68 Sumner Community Library ...... 72 District IV .... , .. , ..•..•. , •.....•..•. , , , , , .• , ..•. , 75 East Lake Community Library . , .••..•. , •...••... , . 79 Nokomis Community Library •.•..•..••.•.••••..•. ,. 83 Roosevelt Community Library ••.• , . , , . , .. , , . , , . , , , 88 COMMUNITY LIBRARIES ANNUAL REPORT 1980 Last year's annual report for the Minneapolis Public Library and Information Center featured a picture of Cheryl Longacre and her young daughter participating in the groundbreaking ceremony for Walker Community Library. There were high hopes that 1980 would see the completion of that project but an electricians' strike, plus other construction delays, neces sitated postponing opening day. Neighborhood residents, as well as archi tects, anxiously awaited the opening of the first earth-sheltered building constructed by the City of Minneapolis. In the meantime service continued at 2901 Hennepin Avenue, the bridge over the railroad tracks resumed traffic on all lanes following construction, and the Hennepin-Lake street scape enhanced the area. Several construction projects ran concurrently with the Walker pro ject. Webber Park Library moved from temporary quarters in Meeting Room A in the Webber Neighborhood Recreation Center to the new one-story facility at 4310 Webber Parkway. With dedication/open house on October 12, the staff welcomed about 250 guests and began regular service hours the suc ceeding days. From the beginning of June through November 25, Hosmer Community Library staff served the public in a room rented from Sabathani Community Center. Known as Sabathani/Bryant Connnunity Center because the building had formerly been Bryant Junior High School, it, too, was undergoing renovation. As the months passed the number of agencies in the building increased and the Library became known to them. On December 15 Hosmer was once more in service at 347 East 36th Street. The lion-dogs now guarded a stepless entrance and library users returned to a facility accessible to handicapped persons. Because all details had not been completed in December, it was decided to delay the planned open house until sometime in 1981 when all is in readiness. Hosmer, like its 1979 counterpart - Franklin Community Library - received the major share of the Community Development Block Grant money. Nokomis Connnunity Library, as had North Regional Library and Northeast Community Library in 1979, received a small portion commensurate with the adjustments needed for handicapped accessibility: parking lot space; renovation of main floor restrooms. While no structural changes were made, Linden Hills received $50,000 dollars in capital funds for much-needed maintenance. Tuck-pointing the exterior brick occurred first. Fortunately, the roof did not have to be entirely replaced, and a roofing company could provide matching slate and skilled workmen to do the job. The character of the English Tudor build ing thus remains. Energy-conserving fireplace glass enclosures enhanced -1- the three fireplaces, another element from another era. Rewiring brought the building up to code. New floor-covering refurbished the children's room. Interior painting, new lighting and further work on the windows are on the agenda for 1981. The total project is expected to be about twenty percent under budget. In line with all the construction for the stationary facilities, the mobile unit was replaced with a new van upfitted for library use. Although the new bookmobile was not free of problems in the interior design nor in vehicle mechanics, for the first time, because of self-contained power, it was possible to schedule stops without regard to Northern States Power electrical poles. Staffing on the new bookmobile consisted of a library aide I and the driver. Retirements, resignations, transfers and reorganization changed the Community Libraries cost center. Long-time employee, Frances Christopher, retired from Linden Hills in early January. Curtis Paschal after receiving full-time status succeeded her. When Darlene Elberling resigned, Gary Cooper, Librarian for District III, moved from Hosmer to Southeast and Ann Christensen transferred from the Literature Department to Hosmer. Library Assistant Donna SWenson resigned from Nokomis and was replaced by former substitute Ingrid Giving. Library Aides I, Doris Robinson and Bernice Holtan, retired from East Lake and Roosevelt. In a new approach for Webber Park Library, Library Assistant Lorraine Bryant became the one in charge of day-to-day operations when the new building opened in October. Library Assistant Roger Hurd transferred from Franklin to the Municipal Information Library. The fourth sentence above gives a clue to the reorganization. What had been Community Relations at the end of 1979 became Community Libraries in 1980 and was divided into districts. North Regional, Northeast, Pierre Bottineau, and Webber Park comprise District I, while Linden Hills, Walker and Washburn make up District II. Kay Seymour, Librarian IV and Marilyn Stewart, LibrarianIII remained in their agencies and took on new super visory duties without any change in grade. After interviews, Gary Cooper was selected to head District III - Franklin, Hosmer, Southeast and Sumner; and Patricia Smith was selected for District IV - East Lake, Nokomis and Roosevelt. They received promotions to Librarian III. An important difference between the present arrangement and a past North and South District arrangement is the home base location. Rather than being based in the Central Library, the district librarians act as community librarians at one library and supervise two or three others as well. They are in effect working managers continuing to have in-the-field experience and keeping a direct finger on the public pulse while simulta neously applying their managerial skills on a broad scale at the second supervisory level. -2- _...... , ___... - .... ~---.. -.,.... ,_...... ~·-·"'*'~4--...... ~··· What are some of the accomplishments? Separation from the Central Library and from other comm.unity libraries has usually led to feelings of isolation. The four-district concept has helped to curb those feelings. Communication is better through discussions with the district librarians each Monday morning being passed on in regular visits to community librar ies in each district. Staff meetings in each district and in each agency further the human approach. Fewer memos need to be written to community libraries. Sometimes problems are solved without having to be brought to the Chief of Community Libraries. For example, judicious use of staff from another agency within the district has sometimes mitigated a temporary staffing problem. All interviewing of substitutes - whether preprofes sional or clerical - has been shifted from the chief to the district librarians. All arrangements for their training resides with the district librarians. Interviewing for permanent staff is also within the purview of the district librarians. In order to attend to their district library duties, each individual is released from the home agency one and a half days per week. Each individual also receives mileage reimbursement. Having been the South District Librarian, having been Assistant Chief and having come through a year under the latest reorganization, my recom mendation is for retention of the present system. It should be noted that the reorganization also includes the Book Selection Librarian and the Children's Specialist, both of whom are essential to Community Libraries. Their reports speak for them. It should also be noted that Community Libraries is now more workable because it has been separated from services which certainly are very important to it, but which do not need to be under its supervision: Service to the Homebound, Friends of the Minneapolis Public Library, Special Services. New buildings and reorganization were not the only highlights of 1980. In the fall, the public enjoyed additional hours at six agencies - Friday and Saturday service, not Friday or Saturday. Staff welcomed the opportunity to please the public and at the same time the opportunity to return to service at only one agency. Washburn celebrated its tenth anniversary. Most agencies had a circulation gain and the percentage of overall gain amounted to 4.69 percent. The Minneapolis Project provided additional programs for community libraries, creating greater Library visibility. Delivery of films from the Central Library was expanded to include all comm.unity libraries by mid-year. The Minneapolis Public Schools recognized individual staff of the Minneapolis Public Library for their contributions as Community Resource Volunteers. On the negative side, vandalism and/or theft took place to some degree in ten agencies. Four sterling silver figurines were stolen from the Wind in the Willows display case at East Lake. An estimated $2,635 in furniture~s stolen from Northeast on Thanksgiving Day. -3-, Learning Unlimited, the self-directed learning project, faltered, and the First Call for Help Community Information and Referral Service list of resources on microfiche had to be terminated at the end of the year due to infrequent use. However, the Sociology Department opted for retention of its subscription, a subscription which might not have existed but for the initial experimentation at Franklin Community Library • .AJ3 chairperson of the MPLIC Cable Television Committee, I conducted one meeting, dispersed material throughout the year to members of the committee and met with interested persons outside of MPLIC. Because the cable television situation was still uncertain in Minneapolis, the goal of meeting with the company assigned the franchise was not met. For part of the year I was involved with the Minnesota Literacy Council. Attend ance at the American Library Association Conference proved to be worth while with goal-setting, performance appraisal, and access to excess (information explosion and the library's role in it) among the many topics encountered. Certainly 1980 must be viewed as an exciting, productive year. Details of activity as seen by the Book Selection Librarian, the Children's Specialist, the District Librarians and the Community Librarians follow. Respectfully submitted, ~~,~ Ruth C. Johnson Chief of Community Libraries -4- ANNUAL REPORT STAFF OF THE OFFICE OF THE COMMUNITY LIBRARIES 1980 Ruth C. Johnson Chief of Community Libraries Daniel P. Teisberg Book Selection Librarian Kathleen Johnson Children's Specialist Pearl Luhman Community Libraries Clerk Judith Zwack Clerk Typist II .5 Carol Rucks Clerk Typist I, to September 26 Virginia Kingsley Clerk Typist I, September 8-17 Doris Marshall Clerk Typist I, December 15 (one day) Jeanne Lindgren Library Aide I Margaret Peterson Library Aide I Mary Krueger Library Aide I, Rover, June 2 - December 12 Adrienne Jackson Library Aide I, Rover, September 29 - October 29 Richard Zajicek Library Aide I, Rover, December 1 - Mary Forman Library Technician, Homebound Service, to February 4 Mae Siemers Library Aide I, October 1 - December 15 (Temporary part-time) -5- ANNUAL REPORT STAFF OF THE OFFICE OF THE COMMUNITY LIBRARIES 1980 Substitutes - Preprofessionals/Librarians Bjerke, Cheryl Librarian, to December 20 Cavanaugh, Jerome Preprofessional Chang, Sophie Preprofessional Dussol, Elizabeth Preprofessional, August 1 - (Library Aide substitute, January - August) Henderson, Floyd Librarian Hert her, Nancy Preprofessional Jorgenson, Sheila Librarian II Little, Laurie Preprofessional, August 26 - Mccree, Ann Library Assistant Mehmel, Heide Preprofessional, August 28 - Quiggle, Catherine Preprofessional, August 26 - Rodne, Mary Preprofessional, January 11 - Score, David Preprofessional, August 19 - Sinm1ons, Barbara Preprofessional Stiles, Debra Preprofessional, August 26 - October 23 Taylor, Loren Preprofessional Thompson, Lois Library Assistant ANNUAL REPORT STAFF OF THE OFFICE OF THE COMMUNITY LIBRARIES 1980 Substitutes - Library Aide I Babineau, Mary Library Aide I, December 1 - Bates, Marlys Library Aide I Boyce, Maribeth Library Aide I, December 15 - Buf fie, Elsie Library Aide I, July 9 - November 15 Busch, Gloria Library Aide I Cannon, Norman Library Aide I, July 3 - Christianson, Yvette Library Aide I Clark, Richard Library Aide I, April 15 - September 20 Crawford, Marian Library Aide I Cronin, Marc Library Aide I, July 25 - Eckblad, Sherlee Library Aide I Fagerstrom, Jean Library Aide I, March 17 - Howe, Neil Library Aide I, August 6-27 Hunter, Patricia Library Aide I, July 28 - Jarvenpa, Diane Library Aide I Kask, Phyllis Library Aide I, to January 21 Kidd, Martha Library Aide I, December 10 - Markos, Mary Library Aide I Marple, Richard Library Aide I, July 2 - Martens, Dolor as Library Aide I, to December Martinson, Philip Library Aide I, July 30 - Meisch, Wendy Library Aide I, September 24 - Milewski, Sharon Library Aide I Mitchell, Shirley Library Aide I, to June 17 Nelson, Wayne Library Aide I, January 22 - Sanna, LeeAnn Library Aide I, July 28 - November 15 Siemers, Mae Library Aide I Turnbull, Patricia Library Aide I Wesley, Carol Library Aide I Wilson, Carol Library Aide I, to November 15 -7- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CEN'I'ER COMMUNITY LIBRARY SERVICES TOTAL CIRCULATION - 1980 Gain+ ~gency (By Rank) -1980 .!ill Loss - 1. Washburn 276,029 262,646 13,383 --t 2. North Regional 233,657 222,860 10,797 + 3. Nokomis 160,878 155,846 5,032 + 4. East Lake 157,499 146,744 10,755 + 5. Walker 133,913 132,223 1,690 + 6. Roosevelt 112,272 111,382 890 + 7. Linden Hills 99,853 96,792 3,061 + 8. Northeast 99,025 93,636 5,389 + 9. Southeast 80,847 82,316 1,469 - 10. Bookmobile 54,564 52,298 2,266 + 11. Hosmer* 35,840 58,070 22,230 - 12. Franklin** 32,662 10,199 22,463 + 13. Sumner 27,030 23,326 3.704 + 14. Pierre Bottineau 24,312 21,151 3,661 + 15. Webber Park*** 22,576 211235 1,341 + TOTAL 1,551,457 1,490,724 60,733 + *Hosmer Community Library was closed for remodeling, May 29, 1980. Limited service continued at Sabathani/Bryant Community Center, 3801 - 1st Ave. s., June 2, 1980-November 26, 1980. Reopened December 15, 1980. **Franklin Community Library was closed for remodeling, February 5- September 15, 1979. ***Webber Park Community Library was closed for construction June 15, 1979. Openied for limited service September 4, 1979 at Webber Neighborhood Recreation Center, 4400 Dupont Ave. N. New building opened October 13, 1980. -8- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER COMMUNITY LIBRARY SERVICES ACTIVITY REPORT - MEETINGS AND PROGRAMS 1930 ***** Total Times Staff Presentations Total Film Estimated Meeting Rooms Estimated Total Estimated Agency Programs Attendance Used**** Attendance Ti~ Attendance Bookmobile None None None None None None East Lake 94 l,, 199 65 1,689 171 4,083 Franklin* 88 1,919 162 2,567 43 1,212 Hosmer** 33 610 13 354 34 529 Linden Hills 87 2,512 15 77 172 4,580 Northeast 119 2,191 34 1,033 192 4,400 Nokomis 112 2,323 23 249 159 3,353 North Regional 92 4,202 282 5,215 84 1,705 P. B.Jttineau 35 1,426 None None 103 3,140 Roosevelt 57 2.130 None None 296 7,384 Southeast 112 3,311 66 489 139 3,788 Sumner 358 10,908 113 3,145 103 2,723 Walker 52 2,144 101 1,963 93 2,103 Washburn 57 3,480 103 1,712 166 4,995 Webber Park*** None None ~~ None 84 .. 1,788 Total 1,296 41,355 932 18,493 1,839 l~6 ,283 *Franklin was closed for remodeling, February 5 through September 14, 1979. **Hosmer was closed for remodeling, May 29, 1980. o,ened at Sabathani/Bryant Community Center, 3801 - 1st Ave. S., June 2, 1980-November 26, 1980 (interim space). Reopened December 15, 1980. ***Webber Park closed June 18 through September 3, 1979. Opened September 4, 1979 in Webber Neighborhood Recreation Center, 4400 Dupont Ave. N. (interim space). New building opened October 13, 1980. ****There are no meeting rooms at Pierre Bottineau, Roosevelt and Webber Park. Total times meeting room used refers to eutside organizations who have filled out meeting room applications, e.g.: Audubon Society, Great Books, etc.; no staff is involved. *****Staff presentation to groups include outside contacts, e.g.: school visits; and groups coming to the library for story hour, pu~pet shows, classroom visits to the library, etc. -9- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER COMMUNITY LIBRARY SERVICES DEPOSIT COLLECTIONS FOR 1980 Total Total Collections Books Agency Assembled Issued !Ml~ 38th Street High Rise, 3205 E. 37th St. 1 60 FRANKLIN Augustana Nursing Home, 1007 E. 14th St. 4 806 Currie Center, 1507 S. 5th St. 3 500 Elliot Twins High Rise, 1212 S. 9th St. 4 500 Fifth Ave. High Rise, 2419 33rd Ave. S. 3 300 Hiawatha Towers #1, 1700 E. 22nd St. 3 201 Hiawatha Towers #2, 2121 16th Ave. s. 3 165 Hiawatha Towers 13, 2019 16th Ave. S. 3 135 Minnehaha High Rise, 2121 Minnehaha Ave. 4 200 Pentagon Senior Citizens Home, 1415 E. 22nd St. 4 240 Third Ave. High Rise, 1707 3rd Ave. s. 3 200 Willows Convalescent Center, 625 E. 16th St. .2 75 Total 37 3,322 HOSMER Ebenezer Hall, 254S Portland Ave. 8 686 walker Methodist Residence and Health Center, Inc. ..! 466 3701 Bryant Ave. s. Total 14 1,152 NORTH REGIONAL Baptist Residence, 512 - 49th Ave. N. 1 50 Hamilton Manor., 1314 44th Ave. N. 3 155 Messiah-Willard Child Day Care Center l 57 1530 Russell Ave. N. Pilgrim Rest Child Development Center 10 380 5100 James Ave. N. Riverview Nursing Home, 4659 Lyndale Ave. N. 1 24 St. Olaf's Residence for the Elderly ...! .ill 2912 Fremont Ave. N. Total 18 891 ,-IQ- DEPOSIT COLLECTIONS FOR 1980 (cont.) Total Total Collections Books Agency Assembled Issued NORTHEAST Central Nursing Home, 1828 Central Ave. N.E. 1 69 Family Resource Experience and Exchange 3 228 668 Broadway N.E. St. Anthony Apts., 311 University Ave. N.E. 3 12! Total 7 599 SOU'l'HEAST Prospect Park Nursing Home, 22 • 27th Ave. S.E. 4 521 St1MNER Bryant-Glenwood Educare Center, 430 Bryant Ave. N. S 92 Bryn Mawr Child Care Center, 256 Upton Ave. s. 10 156 Bryn Mawr Nursing Home, 275 Penn Ave. N. 1 30 Grant C01.1Dunity Nursery, 901 Humboldt Ave. N. l 14 Kenwood Latchkey, 2013 Penn Ave. S, 3 134 .. Northside Child Development Center, 1011 - 14th Ave. N. 12 450 Northstar Day Care, 1704 Dupont Ave. N. 9 144 Queen's Nursing Home, 300 Queen Ave. N. ..! 100 Total 45 1,120 WALKER Jones•Harrison Rome, 3700 Cedar Lake Ave. 7 404 l1ASHBURN Grand Avenue Rest Home, 3956 Grand Ave. s. 4 121 Windom Latchkey, .5821 Wentworth Ave. s. 1 31 Willows Nursing Home, 6130 Lyndale Ave. s. 1 ill Total 8 319 CHILDREN'S ROOM, CENTRAL LIBRARY "Touch & See Room," James Ford Bell Museum, U of M 4 240 GRAND TOTAL 145 8,628* *These figures are included in the agency's circulation. -11- --· 111111'!1 ,,.. ... , COMMUNITY LIBRARIES BOOK SELECTION LIBRARIAN ANNUAL REPORT 1980 The COlllillunity libraries closed out 1980 with a 4.07 percent gain in circulation over 1979, reversing a trend going back to 1972, the earliest year for which comparable figures are readily available. Circulation is subject to such a variety of influences that it is impossible to assign causes to changes with any degree of confidence. But when circulation falls, a book selector cannot escape the nagging thought that better selections might have made a difference, so when circulation rises, one likes to think one shares some responsibility for this as well. In reality, economic conditions probably have as much to do with circulation fluctuations as anything. In December 1979 we terminated our book lease agreement with McNaughton and began to order Booking Ahead books from Baker and Taylor. Each agency selects its quota of volumes from titles on a prepublication list. Selections are combined in my office into a fiction order and a nonfiction order which are then mailed directly to Baker and Taylor. Shortly after publication the books are received fully processed in the Acquisitions Department which matches processing cards (prepared in my office) with titles and sends them to the Processing Room. The Process ing Room stamps the tops and bottoms with the MPLIC stamp, the tops and book cards with the agency symbol, and the pockets and book cards with the Uncat Hardcover stamp. The books are then delivered to the appropri ate agencies the following day. This achieves the same result as leasing except that with Booking Ahead we own the books and our costs are lower. In 1980 we received 6,545 processed Booking Ahead volumes at an average cost of $7.28 per volume. We estimate that these books cost us $18,595 less than they would have had we leased them from McNaughton. If the money we spent in 1980 for Booking Ahead volumes had gone to leasing books from McNaughton instead, we would have acquired 1,836 fewer volumes. When we terminated our contract with McNaughton we agreed to pur chase the remaining leased book inventories of 12,163 volumes at $1.75 per volume. This avoided any loss of service to our patrons and simpli fied termination procedures. Some of these books have now been added to our cataloged collections, some have been withdrawn because of condition or diminished use, and many have been added to the regular shelves as uncataloged hardcovers. The uncataloged hardcovers will be treated the same as cataloged volumes in our objective weeding program. It is now three years since we began recording circulation in all community library agencies by making a check mark on the book pockets when volumes were returned from circulation. This information on circu lation patterns is an indispensible part of our objective weeding pro gram. Objective weeding projects were carried out at East Lake, Franklin, -12- --.... •·t,,1•1> 1,1;.N-, •11J tU)llll:li Linden Hills, Nokomis, Pierre Bottineau, Roosevelt, Southeast, and Washburn. As the year closed we were planning additional projects at Hosmer, Washburn, Linden Hills, Southeast and North Regional. A major undertaking this year was the purchase of additional materials for the new Walker Community Library, now scheduled to open next February. Since selections had to be made in relation to the exist ing collection, a major part of the work fell to the staff at Walker. My role has been primarily planning and general supervision. Since only a limited amount of additional staff help could be pro vided, a prime consideration was how to make the mechanics of the selec tion process simple. In addition, we wanted to purchase processed books, if possible, to lessen the burden on Technical Services. Baker and Taylor were able to provide full processing of adult fiction and nonfiction and partial processing of juvenile fiction and nonfiction. Moreover, they were willing to accept orders in a variety of informal formats - marked catalog pages, book order record printouts, marked order forms, and extension order suggestion forms. The Walker staff used all of these formats. I kept a running total of the volumes ordered and saw to it that the orders were separated by categories so they would be processed according to the appropriate specifications. We had intended to order about 10,000 processed books. By year's end we had submitted orders for 11,920 volumes in the following catego ries: Adult fiction 2,679 Juvenile fiction 1,651 Adult nonfiction 6,458 Juvenile nonfiction 1,132 Some of these orders were cancelled as unavailable and some are still on order, but by year's end 8,965 volumes had been received. The average cost-per-volume of these books, including processing, was $7.46. Additional materials received for the new Walker Community Library include 210 adult record albums, 264 adult phonotapes, 141 juvenile record albums and 44 juvenile phonotapes. A number of new reference works have been ordered and plans call for the purchase of 500 adult paperbacks, 500 juvenile paperbacks, and 200 teen paperbacks shortly before opening. We are also holding some funds in reserve for additional acquisitions after the new library opens. Total interloan requests are down slightly from 1979 levels, but the work required to process them has increased. This is partly because we now need to search many requests in three files (the card catalog, the COMcat, and the interim file), partly because searching the COMcat takes longer than searching the card catalog, partly because the amount of photocopying has increased, and partly because communicating through the Texas Instruments 820/Teledisk Terminal (which replaced the TWX in October) is more time consuming. During most of the year the increasing -13- I 4'I ~U f t load has been carried primarily by Margaret Peterson and Jeanne Lindgren, with part-time help from Carol Rucks until she transferred to the Circu lation Department in September, and from Mae Siemers, a part-time sub stitute, who filled in virtually full-time during the last three months of the year. It is clear that in 1981 some long-term solution to the increased interloan work must be found. Several 1980 developments involving interlibrary loans should be mentioned in addition to the new terminal. All MELSA libraries agreed to accept reserve requests from OPLIC (PLANET) on the same basis as they accept reserves from other MELSA libraries. At the same time, the search period for reserves was lengthened to two months. In return, OPLIC (PLANET) agreed to raise the reimbursement rate to loaning libraries to $3.00 per item sent, the same as the MELSA reimbursement. Payment for searches remained at the old rate. Our total 1980 reimbursement from OPLIC (PLANET) is up $4,851.75 (41 percent) from 1979. Early in 1980 the long awaited MELSA union list of titles was issued. Although this list is incomplete and imperfect, we think as it is improved it will cut down on the number of requests we get for titles we do not own. The lack of adequate clerical support for the Community Libraries Book Selection Librarian continued this year as it has for the more than three years I've held this position. The situation would have been impossible without the frequent assistance of the Community Libraries Clerk, Pearl Luhman. This was particularly true during a six-week period in late summer when I was out ill with a lower back problem. I have been assured that the staffing problem will be addressed in 1981. Until this problem is solved, I do not expect to undertake any new projects since just keeping up with the volume of essential day-to-day work takes my entire effort. Respectfully submitted, ;()~)! 1:e-:il~ Daniel P. Teisberg Community Libraries Book Selection Librarian -14- INTERLOAN STATISTICS 1980 1979 Requests Items Requests Items Searched Sent Searched Sent MELSA (excluding HCL) 6,601 2,415 7,076 2,488 HENNEPIN COUNTY LIBRARY 10,628 4,568 11,461 4,741 MELSA (including HCL) 17,229 6,983 18,537 7,229 OPLIC 11,427 11,507 2,565 INTERLOANS (excluding MPLIC Intra-System Requests) 28,656 9,689 30,044 9,794 MPLIC INTRA-SYSTEM REQUESTS 18,739 5,934 18,280 5,779 TOTAL INTERLOANS 47,395 15,623 48,324 15,573 BILLINGS FOR INTERLOANS 1980 MELSA OPLIC TOTALS 1st Quarter $12,469.85 $4,770.00 $17,239.85 2nd Quarter 9,909.45 3,908.25 13,817.70 3rd Quarter 9,627.95 4,245.00 13,872.95 4th Quarter 8,755.10 3,765.00 12,520.10 TOTALS $40,762.35 $16,688.25 $57,450.60 1979 1st Quarter $11,675.90 $ 3,009.25 $14,685.15 2nd Quarter 10,250.80 2,625.75 12,876.55 3rd Quarter 10,197.15 3,131.00 13,328.15 4th quarter 10,880.70 3,070.50 13,951.20 TOTALS $43,004.55 $11,836.50 $54,841.05 PHOTOCOPIES FOR INTERLOANS 1980 1979 Pages photocopied 7,527 5,130 -15- .....,..,_ 11d • I I I l r 'llt*' • .,, ..,..,.,._ .• "''" ,,.,. CHILDREN'S SPECIALIST ANNUAL REPORT 1980 Organized reading activities have developed into more than sunnner features at MPLIC. The year began with over 1,400 children and some adults playing Library Book Bingo from January 17 to March 17, 1980. Primarily planned as an extra incentive to keep children reading and coming to the library during the cold winter months, Book Bingo also served to highlight some of the different categories of books in the children's area and encourage participants to diversify their reading. The year ended with plans well underway for a 1981 Winter Reading Game based on the Monopoly game concept. The Library's big reading promotion occurs during the sunnner months and SUtm11er Reading 1980 saw many changes from previous years reading "clubs." In addition to keeping track of books read, children had the opportunity to choose from a variety of book related activities. By reading at least five books and completing a minimum of five other activities, children received a coupon for a free meal (hamburger, fries and drink) courtesy of Burger King. The program was a highly visual one, with many agencies prominently displaying the children's projects. The make-your-own T-shirt design project was the number one favorite. The emphasis was not on quantity of books read as has been the case in some instances in the past, and as a result, was less competitive. Many agencies felt the whole program was one of the most outstanding yet. In addition, the children were given a one and one-half inch plastic coated button with the "pot of gold" logo after they had read one book. In all, over 4,000 children participated, with over 2,500 completing the necessary requirements for the certificate and free meal coupon. The publicity pieces were extreme ly attractive, making of the new two-color press recently acquired by the Print Shop. Through MELSA, Burger King was an active sponsor of the sunnner programs, providing a variety of freebies including miniature Frisbees, and coupons for shakes and french fries. The theme for the SUtm11er was OVER THE RAINBOW. Once again, T-shirt days were a high point for many of the libraries. This year, Golden Valley Products made and donated a silk screen form for us, based on a design by staff graphic artist, Betty Beedle, and, thus the completed shirts had a most profes sional appearance. Janet Lawson, Urban Corps intern, did the silk screening of over 1,500 T-shirts. On Thursday, June 19th, the 2nd Annual Children's Summer Fest was held at the Central Library from 10 a.m. to 3:30 p.m. Over 700 children and adults attended a variety of events including poetry readings, story telling, puppet plays, a magic show, children's films and a play, SLAVIC TALES, by the Storytalers in Heritage Hall. -16- Several other "live" programs were scheduled in Heritage Hall throughout the year, including the Clyde Digit and Family Theatre Troupe; Al P. Johnson, juggler and "entertainer extraordinaire ", guest story teller Bob Gasch as Mark Twain's father, John Clemens; and the Eclectic Company, storytellers and folksingers. Money for many of these perfor mances came from the Rood Fund. In addition, a Pre-Halloween Film Festival was held in October and attracted over 325 children and adults. One of the year's highlights featured author/illustrator Kit Williams. Mr. Williams was honored at a reception in the Library's Board Room, and following that, gave a most enjoyable commentary and reading of his work while slides of his illustrations were shown. His book, MASQUERADE, has been on the best-seller list in Great Britain for months, and his American publishers, Schocken Books, sent him on a ten-city tour alternating between bookstores and libraries. I spoke with publisher's representatives in New York City and worked closely with them in arrang ing for his Minneapolis visit. • Efforts were made throughout the year to keep in close touch with other agencies serving children and young people, or having similar interests. Children's Services worked closely with the Children's Theatre Company on several projects throughout the year. Dr. Seuss was in residence at the Theatre in conjunction with the world premiere of his THE 500 HATS OF BARTHOLOMEW CUBBINS and our staff was invited to attend a press conference with Dr. Seuss and to see excerpts from the play. "Salute to Dr. Seuss Film Festivals II were held in each district and the Central Library, with door prizes including posters, hats and tickets to the play, awarded at all agencies. Over 375 attended the program on April 24th in the Children's Room and almost 600 total in the four community libraries. I met often with various personnel from the Minneapolis Public Schools, the Kerlan Collection at the University of Minnesota and MELSA libraries. I met with personnel of The Children's Center, a part of the St. Paul Science Museum, located here in the Central Library, and staff from the new Children's Museum, Inc. (to be located on First Street North). I served as the MPLIC representative on the MELSA Children's and Young People's Committee. This committee applied for and received a $5,000 matching grant from the State Arts Board which will be used to provide additional high quality children's progrannning in the MELSA libraries. Two series of auditions were held for performers interested in presenting MELSA wide programs. I represented MPLIC at WISE and GISE Board Meetings and compiled a bibliography for distribution and gave a presentation on realistic children's books at their Idea Fair on January 31, 1980. I also spoke in January to a parent's group at local church on 11Parents, Children and Books: A Winning Combination." -17- ~~~o,l\l,aaM·--·"'"'-"'~l~t-- I was a discussion leader of the 1979 Notable Books at the Minne sota Library Association's Children and Young People's Spring Workshop held at St. Catherine's on May 14, 1980. I attended the 99th Annual Conference of the American Library Asso ciation in New York City and also participated in a two-day preconference workshop, "Research: The How and Why of It." This pre conference was organized to give librarians with little or no formal training in research methods some practical experience in designing small scale research. I attended the Minnesota Education Association's Annual Fall Con ference here in Minneapolis in October. Publications relating to children's work this year have included a variety of bookmarks and a boo kl is t, "Books Too Good To Miss", as a part of the Summer Reading and Activities 1980, and the second edition of the booklet, GIFT BOOKS FOR CHILDREN, which was made available during Children's Book Week in November. I have been in close touch with all the community libraries, and have found the district concept to be most effective in dealing with various aspects of children's services. Major children's services com mittees were made up of a representative from each of the four districts and the Central Library. Visits were made to libraries throughout the year. Spring and fall meetings were held with librarians and library assistants working with children. The Preschool Circuit Film Connnittee met three times to select films for the community libraries preschool programs. A large portion of my work schedule is involved with various aspects of book selection. A new review-card service (NUBOOK) was added in the hopes of simplifying selection, but it does not appear that it will be as useful as anticipated. Books kept: fiction 549; nonfiction 802 Pamphlets kept (uncataloged): 102 Books rejected: fiction 202; nonfiction 166 -.18- The Library acquired selected examples of non-traditional children's books this year, including pop-up, scratch 'n sniff, and cloth books. Many of them have been used during storyhours, and though their circulat ing life-span is often short, they have been well received by the chil dren and staff. With the large influx of Southeast Asian and other refugees into this area, the Library has attempted to acquire material in their native languages for the Central Children's Room. Though this has proved to be a very difficult task, we have been partially successful. We have also tried to find basic English materials to help these new immigrants, their sponsors and tutors. Work continued on the juvenile community library replacement pool as books came in to the office as a result of objective weeding. I selected super 8mm films and sound filmstrips for the community libraries and teen and juvenile paperbacks at Bookmen for Pierre Bottineau Library. It has been a most exciting and challenging year, and 1981 gives the promise of being even more so. In addition to the previously mentioned Winter Reading Game, Children's Services is involved in several exciting projects with other agencies working children including an upcoming reception for local author Stanley Kiesel, in cooperation with the Minneapolis Public Schools; two afternoon seminars with noted author/ illustrator Tomie de Paola, cosponsored by MPLIC and the Children's Theatre. The Children's Literature Association's 8th Annual Conference will be hosted by MPLIC and the University of Minnesota in late March. MPLIC will also stage a major exhibit, "Swiss Picture Books For Children - a Panorama", organized by the swiss Institute of Children's Literature in Zurich during late March and April, 1981. Respectfully submitted, - ··\~:c,_;.~~\,-_. \\b-k,v,_A-()~ ". I', Kathleen JohnsoN Children's Specialist -19- DISTRICT I ANNUAL REPORT 1980 The year 1980 was one of excitement and challenge for District I. It was a most interesting experience for me to be involved in this first year of a reorganization of cotmnunity libraries into a district structure. All the agencies seemed to run quite smoothly. Both Pierre Bottineau and Webber Park did very well in handling reference questions without profes sional help on the scene, for the most part of the year. The energy audit conducted early in the year was very informative. I participated in the one at Northeast on March 11. It was most interesting to have the Hennepin County Library system contact Minneapolis to explore the possibility of channeling some of the St. Anthony patrons to the Northeast Library. John Prazniak and I met with Jean Smith regarding the St. Anthony HCL collection. Although the North Regional collection is quite comprehensive, it was the purpose to see what books are heavily used by St. Anthony patrons. In addition to the business reference tools, Ms. Smith recotmnended several health and medical books that are extremely useful. I later received a photocopy of the shelflist cards, which will be valuable in the future in following through on this project. An open house was held at Northeast April 19 to encourage people in the St. Anthony area to use MPLIC. It appeared that most of the people attending were from the Northeast area, although a few were from other parts of the city. The Hennepin County Library provided a projectionist for the showings of Oliver~ The program seemed to be enjoyed by the 119 who attended. It was encouraging to have a couple of businesses in the Central Avenue area contribute refreshments for the Northeast open house. Another positive note was that a group of residents from the Christian Union Home could attend the program. They were transported in a couple of loads in their van. With the new Bookmobile stop at their doorstep, they are indeed being well served by the library. Contact with the parks continued throughout the year. In addition to attending the quarterly joint meeting with the park staff at Bryant Square, I was able to sit in on a team meeting at Farview Park. It was very interesting to note the similarity of concerns of both park and library staffs. The Library Board met at the Northeast building for their July 24 meeting. Lorraine Bryant gave an overview of Northeast at the beginning of the meeting. Several library school students attended as a part of a class assigmnent. -20- The Camden community was very receptive to the plans for the new library, and my serving on the Camden Showboat Days committee was an excellent way to become involved as a District Librarian. As the antic ipated spring-suunner opening of the Webber Park Library building was delayed, opportunities were still available to address the Camden Area Community Concerns Council regarding the progress of the library. I evaluated a magic show at Webber Park August 5, and attended the dedica tion of the new pool August 13. There was a good attendance by commu nity people at this event, and it gave us reason to be hopeful for a similar show of interest and support when the new library opened. Camden Showboat Days was an extraordinary opportunity to make the library known. Lois Esterly, complete with costume and props, rounded up twenty-two children for the Showboat Story Hour. Arrangements had been made to use the park building meeting room in case of rain, but the day was quite nice. To round out the festival, some of the library staff and Friends set up a booth in Folwell Park the afternoon of June 27. Six persons stopped at the table for information on the library. We circulated among the crowd, passing out various brochures. An MPLIC banner that can be used for future events by the whole library system was very effective. The metal tubing was pounded into the ground, and was easily seen by passersby. The Camden community has long shown strong interest in the library and been very willing to support us in many practical ways. Respectfully submitted, Kay Seymour District Librarian -21- NORTH REGIONAL LIBRARY ANNUAL REPORT 1980 Some permanent changes in the North Regional building were completed in 1980. The placement of shelving in the former workroom space on the first floor changed this spot into an open stack periodical area. Patrons have enjoyed having a wide variety of magazines available, and the new setup has cut down the staff time spent in paging. These shelves also house the 8mm film collection. The process of making North Regional accessible to handicapped persons was finished with the installation of grab bars in the restrooms and new locks on many of the doors during the sunnner of 1980. Handrails in the front of the building were finished and painted. The ninth anniversary of North Regional was celebrated October 22 instead of the usual date of October 24, as the library was closed that evening. The Friends of North Regional served coffee and cookies in the afternoon, and the Emerson Room was open. In the evening Marcy Schramm presented a delightful Laura Ingalls Wilder program, which was attended by 110 people. Wilder books were borrowed from other agencies to fill the demand generated by the presentation. Meeting rooms continued to be heavily used both for library spon sored programs and by outside groups. Their use by conununity college classes such as the College for Working Adults and the University Conununity Programs reflected the changing patterns of higher education, due to the increased demand for adult education and other factors such as the energy crunch. The College for Working Adults, connected with the Minneapolis Conununity College, brought in some videotape equipment during the fall for use by students of their course held at North Regional. Students unable to watch the show on television were able to view the tapes in the library at their convenience. The program by television weatherman Bud Kraehling on Minnesota weather, one of the Minneapolis Project presentations, drew an interested audience in February. Other adult programs included one on crime pre vention and an informational presentation on energy saving windows. Friends of North Regional distributed publicity for a Walker Art Center Picasso slide March 6, and their efforts obviously paid off, drawing an audience of sixty-five to the library. Area aldermen held a "Town Meeting" in October, in connection with the Minneapolis Project. In addition to the regular children's programs, there was a highly successful "Monster Night" in January, an April Fool cartoon festival, a Dr. Seuss program, a juggler, and a Laurel and Hardy film night. The big finale to the summer reading program was held August 20, complete -22- ...-.....,.i,,-....i..,.__.,...... , •• ,,!'I"'"'·-.. •-·•• ., "' *"'~••••·• .,,._..,.,.. .. _,,,....,.,.~..... _.~.,,~ ... ,.,.,,.,,, ' ...... ,.,<', •~••I•,:•,-.-••••~,,-,, . .._ with films, awards, and prizes. Earlier in the month a creative dramatics program with Evelyn Weymouth was held. Stan Kiesel, a teacher with the Minneapolis Public Schools, used the library during the winter to conduct a "Literary Dig" every Thursday. It was a special program in children's literature aimed at the more serious students. A/3 it was held during school hours, it was not open to the public. The fall was very busy. Even the first Saturday open was unusually active. The library served as a polling place for the elections, and due to the heavy turnout in November, the judges and I were at the library until 10:45 p.m. Several attractive displays were put in the exhibit case during the year. They included such diverse subjects as marbles, salt cellars, Laura Ingalls Wilder memorabilia, military patches and badges, football cards, political campaign buttons of yesteryear, Mt. St. Helens, model trains, Easter eggs and bunnies, toy soldiers, Caldecott and Newbery Award books, and children's books of the 1930's and 1940's that are still popular today. David Benidt worked on the "Gift Books for Children" brochure, was on the MPLIC Centennial Cotmllittee, and also served on a committee for the Children's Literature A/3sociation. Lois Esterly talked to a group of solo mothers at Lutheran Social Services and also a class at North Star School on the subject of how books are made. She also presented a story hour for Camden Showboat Days. Joan Murray worked on the committee to revise the new library card application forms. I served as proctor for a couple of students taking exams in the University Independent Studies Program, and continued to attend meetings when possible of North side Agencies, Jordan Area Community Council, Camden Area COtmllunity Concerns Council, and the Minnesota Library A/3sociation Management Round Table. The emergency squad was called three times this year. The cases involved a small unsupervised girl who ran into one of the story hour benches and gashed her head, a boy who ran and tripped outside the library, and a girl who fell from her bike in the parking lot and ended in the hospital with a concussion. Patrons and staff were evacuated to the basement about 8:00 p.m., July 15 when a tornado alert was sounded. Large print books were in heavy demand by the other library agencies for loan from our collection. The small size format and paperbacks were often requested, and romance and mysteries were the two categories most popular. A new copier machine was received in June, much to the delight of staff and patrons. Several people have cotmllented that the copies are better than the originals! Patrons were already lined up to use it the minute it was connected. One patron used the microfilm reader extensively -23- for reels from the National Archives, and another from the Minnesota Historical Society. Both were doing in-depth research in genealogy. An energy audit of the North Regional building was done March 27. Nuisance problems included mud and snow being thrown in the bookdrop over President's Day weekend, removal of screws from a door by unknown vandals, and a broken parking lot sign. A pothole surrounding the drain in the parking lot was repaired April 2, after causing problems for drivers going through the lot. The electric clock in the adult area was repaired early in February. Broken windows were replaced in March by Minneapolis Glass Company. Vandals shattered a door to the parking lot in April and broke a window in August. Nevertheless, the North Regional building was still attrac tive enough to entice the Minnesota Literacy Council to take pictures for their publicity! Respectfully submitted, Kay Seymour Regional Librarian/District Librarian .... 24 ... ANNUAL REPORT STAFF OF THE NORTH REGIONAL LIBRARY AND BOOKMOBILE 1980 Kay Seymour Regional Librarian/District Librarian David Benid t Librarian II Phyllis Olthoff Librarian II Susan Schuler Glenn Librarian II, to January 7 Lois Esterly Librarian II .6, Januaiy 8 - Joan Murray Clerk Typist II Florence Mayes Library Aide II Marlene Gildea Library Aide II .6 Kathleen Langston Library Aide II, to March David Doran Library Aide I, to February 22 Ar lie Kj eseth Library Aide I Helen Larson Library Aide I Diane Tvedt Library Aide I, April 14 - Helen Stevenson Library Aide I, to August Bernard LaFerriere Library Page I Marguerite Brady Library Page I, to June 9 Debra Eng Library Page I, June 11 - Temporary Part-Time Staff Floyd Henderson Librarian II Marlys Bates Library Aide I (Bookmobile) Sherlee Eckblad Library Aide I (Bookmobile) Sharon Milewski Library Aide I (Bookmobile), to June Patricia Turnbull Library Aide I (Bookmobile) Wendy Meisch Library Aide I, September 6 - -25- "''"''"..,""'-"''"'' •••,~~...r•,~,,.,..uo... .._ld l aopt ., • .,.,..,...~,-...;,.-•·~~-,, ...... ,u~ NORTH REGIONAL INTRA-LIBRARY REQUESTS 1980 Title Subject 8mm Film Large Phono Title Requests Subject Requests 8mm Film Requests Print Phono Requests Agency Requests Filled Requests Filled Requests Filled Sent Requests Filled Bl EL 1,677 854 65 59 23 49 424 3 2 FR 468 250 12 10 315 HO 580 374 235 126 580 1 1 LH 1,519 853 58 54 6 6 440 1 1 NE 1,308 601 70 53 42 3 3 I N 0\ I NK 1,343 694 62 61 41 1 PB 302 166 48 49 34 RO 1,091 627 102 95 28 22 311 5 1 SE 1,107 648 54 42 350 1 1 SU 308 171 23 17 WA 3,091 1,721 161 161 5 16 736 2 WN 3,130 1,726 89 103 7 7 394 19 WP 406 197 25 17 2 27 2 2 OTHER 493 176 16 10 7 TOTALS 18,934 9,818 1,291 1,036 71 100 3,716 56 12 USE OF NORTH REGIONAL MEETING ROOMS Group Uses .American Academy of Husband-Coached Childbirth 14 .American Association of Retired Persons 13 American Cancer Society l Bremer SOS Conunittee 6 Brownies 4 Cambodian .American Association l Camp Fire 11 Campus Life 2 Church Universal and Triumphant l College for Working Adults 26 DFL 4 Dr. Drain l Friends of North Regional 5 German Genealogy Club 1 Health Service Assistants 2 Hennepin County Extension Service l Hennepin County Foster Care Program 11 Intergovermnental Legislative Committee l Jordan Area Community Council l Kittleson, H.--Emerson Room Talk l Literary Dig Program 11 Minneapolis City Planning Department 2 Minneapolis Public School Social Workers 3 Neighborhood Reinvestment Corporation 11 North Hennepin Writer's Guild l Northern Sky Gliders 4 Northside Agencies 2 Rainville, Alderman Alice 3 TOPS 103 United Seniors, Inc. l United States Bureau of Census 9 University of Minnesota Community Programs Class 19 University of Minnesota Philosophy Class l Voyageur Village Campers Committee 1 Walker Art Center Slide Show l YWCA l -27- BOOKMOBILE ANNUAL REPORT 1980 The year 1980 was a very eventful one for the Bookmobile. Because of the age and condition of the old truck, a new vehicle was put into service February 11, and a new schedule of stops became effective April 7. Considerable effort was put into the planning of the new schedule in order to make the most efficient use of the new van in terms of energy conserva tion and convenience for patrons. The time and location changes were well received by library users, and involved a minimum of protests. The old Bookmobile was taken April 2 to Carver County for their use on a temporary basis, and returned later in the year for storage in the North Regional garage. The new Bookmobile, a converted Revcon recreational vehicle, was plagued with mechanical and shelving problems throughout the year. Only one of the original paperback racks was still in use at the end of the year. There were also problems involved in the replacement shelves under the rear window as books tended tofall out when the van stopped. The shelves that were originally installed to hold hardcover books had to be reinforced early in the year. The shelving racks made for magazines were facing the wrong direction and had to be removed entirely. Changes were also planned for the record carousel which was quite unsteady. Street repairs in the Aldrich and 40th area meant that the Bookmobile had to find the nearest alternative parking spot for several weeks late in the suunner and early fall. The 18th and Lyndale and 6th and Cedar stops seemed to bring in new patrons who expressed appreciation of the service. Bookmobile users also included children from the new Lyndale Park area. Although 1980 began with mechanical problems with the old truck in use, with clutch, headlights, steps, horn and springs; the year ended with only a heat problem on the new van. The staff felt that the heater on the new Bookmobile was not as effective as it should be in coping with a Minne sota winter. The new vehicle, however, is attractive, streamlined, and easy to handle. Respectfully submitted, ?1tUJ-~ Kay Seymour District I Librarian -28- BOOKMOBILE SCHEDULE Effective April 7, 1980 MONDAY Aldrich Ave. S. and W. 40th St. ------1:30-2:30 p.m. Franklin and Dupont Aves. S. ------3:00-4:00 p.m. W. Laurel and Sheridan Aves. S. ------4:30-5:30 p.m. Penn Ave. S. and W. 21st St. ------6:30-8:30 p.m. TUESDAY 18th Ave. N. and Lyndale ------ 1:30-2:15 p .m. *6th and Cedar (1611 #3) ------ 2:45-3:30 p.m. Glendale Homes, 2709 Essex St. S.E. ------4:00-5:00 p.m. Como Ave. and 19th St. S.E. ------6:00-8:30 p .m. WEDNESDAY *W. Lake St. and Nicollet Ave. ------1:30-2:30 p.m. Bloomington Ave. and E. 38th St. ------3:00-4:00 p.m. E. 36th St. and 45th Ave. S. ------4:30-5:30 p.m. Chicago Ave. and E. 54th St. ------6:30-8:30 p.m. THURSDAY *Christian Union Home, 1507 Lowry Ave. N.E. ------1:30-2:15 p.m. *34th Ave. and Garfield St. N.E. ------2:30-4:30 p.m. Main St. and 35th Ave. N.E. ------5:30-6:30 p.m. *Beltrami Park, Fillmore and Summer St. N.E. ------7:00-8:30 p.m. FRIDAY 50th Ave. N. and Mississippi Court ------9:30-11:00 a.m. *52nd and Humboldt Ave. N. ------11:30-1:00 p.m. Thomas and 39th Ave. N. ------2:00-5:00 p.m. *new stops -29- BOOKMOBILE REPORT - 1980 STOP PROBLEM Jan. None Feb. 13 19th Ave. S. & E. 34th St. No stop Generator not working. 14 Glendale Homes Stopped at Onan's. Opened stop late at 3:00. Work on generator. Only\ hour service. 14 39th & Thomas Aves. N. No stop Generator not working. 15 18th & Lyndale Aves. N. BKM at Onan's. Opened stop late at 12:00. Only\ hour service. 20 19th Ave. S. & E. 34th St. No stop Generator. March None Apr. 1 19th St. & Como Ave. S.E. Out of gas. Closed stop early at 8:00. 2 19th Ave. S. & E. 34th St. No stop Split seam in gas E. 38th St. & Bloomington Ave. S. No stop tank. E. 54th St. & Chicago Ave. S. No stop 3 Glendale Homes No stop Water in gas tank. 36th Ave. N.E. & 2\ St. No stop 39th & Thomas Aves. N. No stop 10 Kids throwing rocks. 11 39th & Thomas Aves. N. Book Van to Crystal 20 minutes late. Motors. Check on springs and shocks. 14 Made all stops Van to Crystal Motors. Torsion bar adjusted. 22 18th & Lyndale Aves. N. Sub driver didn't show. Late to stop. Only had service Problem with city pool. the last 15 minutes. -30- BOOKMOBILE REPORT (cont.) DATE PROBLEM May 12 Lock on Van broken. 19 Janitor and Driver put up new shelving at back of van for juvenile paperbacks. June 19 Christian Union Home, No stop Van to Crystal Motors. 1507 Lowry Ave. N.E. Repair power steering. Replace transmission 34th Ave. & Garfield St. N.E. hose. Recharged cab \ hour late. Opened stop 3:00. airconditioning. July 14 W. 40th St. & Aldrich Ave. S. STREET CONSTRUCTION BKM had to search for alternate parking. This will go on rest of sunnner and into fall. Aug. 20 E. 38th St. & Bloomington Ave. S. No stop Battery dead. E. 36th St. & 45th Ave. S. No stop Sept. 8 w. 40th St. & Aldrich Ave. S. Parking complaint. Closed stop 30 minutes early. Oct. 7 19th St. & Como Aves. N.E. Sub Driver Louis Closed early at 7:35. Ramirez had family emergency. -31- NORTHEAST COMMUNITY LIBRARY ANNUAL REPORT 1980 During 1980, Northeast and other community libraries enjoyed a little increase in circulation. This held up throughout the year. This was better than to be on the minus side for a number of years. How the trend will reflect in the coming year could be something else. On January third, the Metropolitan Comm.unity College started Thursday evening classes for "working adults." They were back in September and will continue through May 1981. The Viking Chapter of the Woodcarvers Association of America is with us for another year. It meets the second Monday evening of the month. An interesting group, they bring objects they have made out of wood. During the meeting there is a "show and tell" when the exhibitor points out the wood he used and how he went about making his latest artifact. Through the National Endowment for the Humanities grant, we had programs on making wills and legal advice for Seniors. Both were well attended. The reception for the East Side Royalty was held in the meeting room. The attendance at this function is sizalie. We had programs from the Humane Society and the K-9 Corps that are always enjoyed by those who see them. This is especially true of children. On Saturday, April 19th, we had Open House. The purpose for this special event was to introduce and help familiarize people from the St. Anthony shopping center what Northeast Library could offer them. The people there use the Hennepin County St. Anthony Library, located in the shopping center. The intention, therefore, was to direct some interest to the Northeast Library. The Hennepin County Visual Depart ment showed the movie Oliver twice that day. Northeast served refresh ments. The St. Anthony Apartments, senior citizen high rise, is once more making use of our book deposit program. At the present time they are the only senior establishment doing so. For about seven years studies have been made by various govern mental organizations to determine what could be done to improve the Central Avenue shopping district. In October, Mr. Ed. Griffin, Vice President of the Central Northwestern National Bank, gave the library -32- ------·-··-...... ,,-.. , ...... +, ______~~ ... ·~,,, ...... - ...... ~ ...... a two-volume work that gives in preliminary form the result of the studies. They show a number of ways that could be used to make improve ments. The next major step is to acquire funds that will continue beyond the studies and fulfill the long-time hopes and aspirations of both the merchants and the shoppers using the avenue for their particular needs. On Saturday, May 17th, the Friends of the Library had a book sale at Northeast. Considering a number of delays, the sale turned out to be a success. The streets in our area were completely reconstructed this past sunnner. Trees were planted and sod laid on the boulevards. We got an elegant dressing up. The theme for the children's sunnner reading program was "Over the Rainbow." Many participated, making the event a success. The program ended August 22nd. Movies were shown and prizes given to the lucky winners. October 27th was "Alderman Night" at Northeast. First Ward Alder man Walter Dziedzic and 3rd Ward Alderman Patrick Daugherty were here to a small but lively group, discussing issues and answering questions. Walter Rockenstein, 11th Ward Alderman, came too and contributed to the interchange. For the records: On Thanksgiving Day, or thereabouts, vandals, who on this occasion were burglars also, broke a window, entered the building and removed a number of items from the library. The interest was furniture. They also found the key to the tape case and took all the cassettes. We continue having windows broken that must be replaced. Lorraine Bryant, Library Assistant for some five years, was trans ferred to the new Webber Park Library in October. We wish her success in her new venture. Susan Alexander came to Northeast on October 20th to assume duties as Library Assistant. Respect;ully submitted, ~~rill J~ Prazniak Community Librarian -33- ltMI~ .....~ .• ,..,,,•. ,. "I''•" 11,~,,,;,-,1,-,,..,,.~,.,~, ,, '"""" ••I ....,,1, >•'•""""''""'""""•' "' ''"'-'•"~'"" ... "''"~''""'•" ANNUAL REPORT STAFF OF THE NORTHEAST COMMUNITY LIBRARY 1980 John Prazniak Community Librarian Lorraine Bryant Library Assistant, to October 6 Sue Alexander Library Assistant, October 20 - Joyce Remarke Library Aide II Henrietta Sibell Library Aide I Ann Jorgenson Library Page I .5 Sharon Milewski Library Aide I, September 5 - (Temporary part-time) -34- PIERRE BOTTINEAU LIBRARY ANNUAL REPORT 1980 Pierre Bottineau Library continued in 1980 to give excellent ser vice to the connnunity, thanks to its dedicated and enthusiastic staff. Patrons indicated an appreciation for the homey atmosphere at Pierre Bottineau. In many ways it served as a neighborhood center. Adults from special education classes visited the library during the year. They are a part of the Minneapolis Public Schools' McDonnel Center, housed in the old Sheridan School building. They visited the library as a group, as part of a community orientation program. Resi dents of the Stonehouse Square apartment complex, formerly the location of The Little Sisters of the Poor, have found the Bottineau Library, one block away, to be a convenient source of information and recreation. There have also been some Vietnamese patrons utilizing the library facilities. An objective weeding program was started at the end of June. The books had really been accumulating, and the situation was noticeably acute due to the size of the Bottineau building. By the end of the year, the project was over half done, and the progress was quite visible. There was a new feeling of spaciousness. Paperbacks purchased from Bookmen every few months were very popular. Teen books, however, do not move as well at Pierre Bottineau as at some agencies. The library had a successful summer reading program, and of course was quite busy on program days. There was a very good turnout for the final film show and distribution of prizes and certificates August 14. The youngsters were well behaved and the awards went very smoothly. Because the children tend to come at noon as soon as the library opens, and stay until the program is over, it was felt that it might be a good idea in the future to schedule the films closer to the opening time. The greatest use by children is during the sunnner. Since many are bussed to school, there has not been a heavy after school use. Classes from nearby St. Cyril's School made frequent use of the library again in 1980. Late in the fall one teacher from Holland School began to bring her class in regularly. While Lorraine Bryant was still the children's librarian at North east she did some story hours at Pierre Bottineau on a regular basis. -35- Future reconunendations for improvement of the Bottineau library will include consideration of the carpeting. A new vacuum cleaner was received during the fall, but the carpeting is showing wear, especially behind the circulation desk. Respectfully submitted, Kay Seymour District Librarian -36- ANNUAL REPORT STAFF OF THE PIERRE BOTTINEAU LIBRARY 1980 Helen Roth Library Aide II .6 Marian Novak Library Aide I .6 -37- WEBBER PARK LIBRARY ANNUAL REPORT 1980 During the first nine months of 1980 Webber Park Library continued to operate in the small Meeting Room A of the Webber Neighborhood Recreation Center. It had not been anticipated that the new building would be delayed until October, and loyal patrons of the Webber Park Library were grateful for the continuity of service. Preschool film programs were held in the park building, drawing an audience of approximately twenty children. There was a day care center that brought a group of twenty-five at an additional time, and the films were shown a third time to a Tiny Tots group of eleven youngsters. The attendance at a 4:00 summer program for older children was nil, however. Films supplied by the Films Desk were shown by park staff; Webber Park Library staff was not involved. Since the park building was not air conditioned, and the windows opened only two or three inches, it was imperative to provide a fan for the library. Library staff members were to be commended for their patient endurance of less than ideal working conditions. Besides the heat, the understandable noise level from the children playing in the area was at times rather deafening. It was necessary to change the Friday hours from 1-5:30 p.m. to 1-5 p.m. during the sunnner months to coincide with the park staff's schedule. At long last the day of opening the new building approached, and the library was closed for one week as books were transferred from the park building and the Central Library, where they had been in storage. The Minneapolis Girls' Club, Camden branch, was of great help in moving the collection from the park building to the new library. A lovely dedication ceremony took place on Sunday, October 12, a splendid fall afternoon. The ribbon-cutting honors were done by Ike Anderson and Evelyn Dahl, Camden Senior King and Queen; and by Cathy and Mike Pulling, young library users. Presentation of the flag was by V.F.W., Clarence LaBelle Auxiliary 217. Frances Naftalin, Library Board President, introduced the speakers. Remarks were made by Alderman Alice Rainville, City Council President; Grace M. Ennen, of the Library Board; and Tom Baker, of the Park Board. Joseph Kimbrough, Library Director, introduced the staff and guests. Refreshments were served following the dedication ceremonies, courtesy of the Camden Area Community Concerns Council. This active group has given great support to the library, and much work went into -38- creating a beautiful refreshment table. Imprinted napkins were provided by Telephones Minnesota Inc. The fact that the permanent furniture had not yet arrived in time for the dedication seemed barely noticeable, due to the sea of about 250 people gathered for the festivities. The attractive furniture did arrive November 17. Many people coannented on the beauty of the building in its restful park setting. The windows give a fine view of the pond where ducks are often fed by residents. There were many complimentary remarks about the C. c. Webber boat model and the restored painting of John Deere Webber. The striking woodwork design was another much admired feature of the building. Although the official first day of business was October 13, library staff checked out 160 books the afternoon of the dedication. A Girl Scout group had scheduled a visit the second day the building was open. Lorraine Bryant started a preschool story hour the first week. The twenty child quota was soon met, and a second session was added by the third Wednesday. School visits were started at Hamilton at the end of October. The limited reference collection proved to be acceptable to the connnunity, and patrons seemed to be well satisfied to be referred to North Regional. Subject requests tended to be in the medical and tech nical areas. Lorraine Bryant and I went to Bookmen October 24 to pur chase juvenile, teen, and adult paperbacks, which were greatly needed. Mrs. Bryant gave a slide presentation of Minneapolis history at the Heritage Festival at Creek View Park at the end of October. The public enjoyed it, and many people expressed an interest in seeing more. Heating problems plagued the building after opening, and continued virtually through the rest of the year. Operating on "unoccupied" status temporarily halted the complaints. A few minor plumbing and assorted repairs were to be made. Minor vandalism took place the first month. The park police were most cooperative in stopping in from time to time to see how things were going. The staff appreciated their concern. An interesting note was that one of the nearby schools, Our Lady of Victory, was able to obtain some of the old Webber Park Library furniture and was using it in their library. -39- Two staff members from the Hennepin County Library system visited, in connection with their work on the new Hennepin County Library building at Rogers, which is comparable in size to Webber Park, housing approxi mately 10,000 hardcover books. Respectfully submitted, Kay Seymour District Librarian -40- Minneapolis Public Library and Information Center WEBBER PARK LIBRARY Fact Sheet BUILDING The architectural details and exterior brick of this modern, one story library are compatible with the adjacent park buildings. Matching interior brick complements the decor of orange and brown, with light and warmth added by a perimeter pattern of polished cedar boards topped by skylight windows on two sides. The building is air conditioned and includes two lounge areas, one overlooking the park lakelet. Architect: Lindberg Pierce, Inc. Interior design: Lindberg Pierce, Inc. Project architect: Robert Pierce General contractor: R. C. Dahlstrom, Inc. Electrical contractor: Preferred Electrical Contractors Mechanical contractor: H. Conrad Manufacturing Company Size: 4,096 gro.ss square feet; 3,600 net square feet Land: Constructed in Webber Park on land deeded by the Minneapolis Park and Recreation Board FURNISHINGS Shelving - Wilson Charge desk - Buckstaff modified wood units Readers' advisory desk, workroom desk and typing table, steno chairs, sofa, stools, book/record bins, end panels - Buckstaff Children's bench, boat display base - Wood Tailor (Minneapolis) Stacking chairs - Steelcase Lateral file - All Steel Wastebaskets - McDonald/Duk-It Bulletin boards - Neal Slate Co. Round bulletin/literature rack, paperback racks, book trucks, step stools - Gaylord Bros., Inc. Clocks (workroom, public area) - Simplex Carpeting - Bigelow - Stati-Tuft Weldlok COST Approximately $300,000 for building and furnishings - Capital Funds, City of Minneapolis LOCATION 4310 Webber Parkway, Minneapolis, Minnesota 55412 Telephone 522-3182 Free parking for 40 cars (Park Board lot shared with Library) On 118 MTC bus line COLLECTION Designed for popular use, the Webber Park Library collection offers 10-11,000 hardcover books, plus paperbacks, records, cassettes, current magazines, and newspapers. By checking the Library's computerized catalog, users can locate materials by author, title, or subject. Materials in the catalog that are not available at Webber Park can be requested and will generally be supplied within two to four days. While reference sources are limited, there is an extensive collection nearby at North Regional Library, 1315 Lowry Avenue North. -41- -2- PROGRAMS Story hours for small groups of children are held in the work/ conference room. Webber Neighborhood Recreation Center, 4400 Dupont Avenue North, has a large divisible meeting room, plus smaller meeting rooms, and thus has ample space to present programs. FACILITIES The building features lounge and study areas, a children's section, ,a conununity corner with a kiosk for announcing neighbor hood events, and complete handicapped accessibility. A record player and coin-operated photocopier are available for public use. STAFF Library Assistant, Library Aide II, Library Aide I Custodial Worker/Janitorial Engineer - part time HOURS Monday/Thursday 1-9 p.m. Tuesday/Wednesday/Friday 10 a.m.-5:30 p.rn. OF SPECIAL A picture of John Deere Webber, restored through the John Deere INTEREST Company, hangs in the library. It was in memory of their son John that Charles C. and Mary Webber donated the funds for construction of the original field house/library which opened in 1910. The Park Board vacated the building in 1954 and the library assumed occupancy of both floors. The building served as a library facility until 1979, when the Park Board removed it to build a new swinnning pool on the site. The Library Board then constructed the new library nearby, but closer to Webber Parkway. The completed library/pool/bathhouse complex demon strates a cooperative effort of the two city agencies, A feature of the "Camden Corner" of the Library is a model of a 600 horse power steel towboat, the C.C. Webber. The model dates from 1927, when Wilbur F. Decker made and presented it to the Upper Mississippi Barge Line Company, of which Charles C. Webber was president. The towboat depicted in the model was especially designed for service on the upper Mississippi and could propel five barges with the combined capacity of 2,650 tons. DEDICATION Dedicated on Sunday, October 12, 1980, the new library opened for service on Monday, October 13. Chief, Connnunity Libraries December, 1980 -42- ANNUAL REPORT STAFF OF THE WEBBER PARK LIBRARY 1980 Lorraine Bryant Library Assistant, October 7 - Kathleen Langston Library Aide II (leave March 10-August 29) Helen Stevenson Library Aide I From September 4, 1979 through October 3, 1980 Webber Park Library was in operation in Meeting Room A of the Webber Neighborhood Recreation Center, 4400 Dupont Avenue North. Library Aides from North Regional were assigned to Webber Park during Kathleen Langston's leave. Kathleen Langston and Helen Stevenson also assigned temporarily to North Regional during the Webber Park construction period. -43 DISTRICT II ANNUAL REPORT 1980 District II includes three libraries: Washburn, Linden Hills and Walker. All three libraries serve a better than average reading public. According to The State of the City, 1979, the southwest community is highest in personal income, education and number of families. Calhoun Isles is a diversified area with many young people living in small apartments, in contrast to the older, wealthier residents of the mansions along the shores of Calhoun, Isles and Cedar Lakes. The birth of the new Walker Library coincides with the redevelopment of the Hennepin-Lake area. The new Walker, which will be ready in early 1981, is an earth-sheltered, energy-efficient structure with parking on top of the building. Jane Kristiansson and her staff are working hard in preparation for the move. We look forward to increased circulation as soon as this library opens. A full-time aide and a part-time preprofes sional have been added to the staff and hours have been expanded to six days a week. Linden Hills Community Library is in a fine old neighborhood just off the shopping area at 44th and Upton. The building, fifty years old in February 1981, has been extensively repaired and refurbished during 1980. Curtis Paschal, the new Linden Hills librarian, has been working with the community to keep the library a visible and vigorous force in the area. The staff is currently making plans to celebrate the library's 50th anniversary in February 1981. Hours have been extended to six days a week and a part-time preprofessional and a part-time aide have been added to the staff. Washburn, located in southwest Minneapolis, has the highest circu lation of all city community libraries including North Regional. The southwest community has the highest number of live births in the city; this is reflected in Washburn's circulation, one-third of which is juvenile. The library celebrated its tenth anniversary on September 8th, when over three hundred patrons attended an open house. AJ3 District Librarian, I meet weekly with the Chief of Community Libraries and the other three district librarians to discuss community library problems; information and ideas from these meetings are shared with the community librarians. I spend a half day weekly at both Linden Hills and Walker talking to the community librarians, getting to know the agencies, and learning of problems to be conveyed back to the Chief. Much of my time is spent in supervisory coaching. Once a month I also try to meet with the staffs of these three agencies to conduct a meeting with a planned agenda. Goals for each -44- library were set at these meetings, thus allowing each staff member an opportunity for input; later, the community librarians put their goals into a final format for each agency. I also meet monthly with the two community librarians I supervise to discuss couunon problems and to share ideas. Children's librarians and Aide II's from this district meet occasionally to express concerns about common interests. Out of the Aide II meetings came the three committees charged with writing an aides' training manual, revising the procedure notebook and redesigning the library card application form. Martha Schumacher and Judy Thompson represent District II on these committees. In 1980, the other district librarians and I met with park person nel to further library-park cooperation. In this district, the results included Linden Hills' participation in the Linden Hills Neighborhood Council "Good Ole Days" and Washburn's participation in Lynnhurs t 's "Heritage Days." In connection with the dedication of the new Walker I have been in touch with the mayor's office and the music director of West High School. I have talked to the Hennepin and Lake Improvement Association about the new library and I attended the Uptown Business Men's Association Christ mas Party to talk about the new Walker with the many people who were there. With the Walker community librarian I have walked around the neighborhood meeting key people and discussing the dedication plans. As District Librarian, I had the opportunity to participate in interviewing the many new candidates for the professional entry level position of Librarian II. I have interviewed preprofessionals for positions at Linden Hills and Walker and as substitutes. I also had the interesting experience of doing book selection for the Book Selection Librarian when he was ill. This has been an exciting year in a most rewarding but demanding district. It is satisfying to see the growth in individuals as well as improvement in service and circulation. I enjoyed meeting the community leaders and helping with the mechanics of in-house improvements in the three libraries I supervise. I look forward to another great year high lighted by the 50th anniversary of Linden Hills and the opening of the new Walker Library. Respectfully submitted, \ ~ Jr'l~ Marilyn Stewart District Librarian -45- LINDEN HILLS COMMUNITY LIBRARY ANNUAL REPORT 1980 Curtis Paschal began work as Linden Hills' community librarian in January. During the course of the year the entire staff worked very hard and made considerable progress in its efforts to provide quality library service which is shown by an increase in circulation and program attendance. During recent months the library has been a hubbub of activity. Several improvements that were scheduled have either been completed or are in the final planning stages. An intercom system to relay messages between the two floors was installed in September; repairs were completed on the roof in October. Insulation of the attic was also completed in September. Additional improvements include tuck-pointing of the entire building, repair of the artwork and insulation of the windows, new floor coverings for the children's room and the adjacent hallway, beautiful glass covers encased in antique bronze installed over the fireplace open ings in the children's room, meeting room and main floor. New telephones were installed with lights indicating when the phone is in use. Other scheduled improvements include complete rewiring with more outlets, new lights, and interior painting throughout the building. When all is com plete, both the staff and the connnunity feel that the improvements will enhance the architectural beauty of this unique library. The adult nonfiction collection was weeded under the objective weeding plan. Another major project undertaken was the conversion of Josten lease titles to the permanent collection, which was desperately needed to relieve the overcrowded condition of the new book shelves. We were fortunate to have Joel Kaatrud, a Neighborhood Youth Corps sum mer worker, assist in our weeding projects. In the fiction section, room was made for a new Young Adult collec tion, which enables patrons to locate teen titles more easily. The juvenile paperback quota was increased by thirty titles in 1980. Reference questions were a constant challenge during the year. Adult questions included how to build a teepee and a totem pole, illus trations of the musculature and skeletal system of the horse and a description of Meniere's disease. In the children's room, an unusual request was for a collection of twenty-five books without words to be used as the basis for a story-telling class. Over 240 children took part in the sunmer reading and activities program. Attendance was excellent at three children's events; the Presto-the•Besto magic show, T-shirt day and a family hootenany. After -46- school school-age films and Saturday afternoon films were started in September to promote Saturday openings. In May, Curtis Paschal took part in the Linden Hills annual commu nity festival, manning a booth which provided information about the library. The mayor and other elected officials attended and everyone involved in the planning of the festival considered it a great success. Alma Stevens, the children's librarian, visited local schools in spring and fall, and Curtis Paschal also visited Southwest High School to meet the new media specialist. In addition to these activities homebound service is being provided for three patrons. Curtis Paschal attended the American Library Association conference in New York and a civil service workshop in September on ''Managing the Human Resource." On October 21, Martha Schumacher attended an Aide II meeting to revise library card applications. She was also given the assignment of compiling a list of requirements for training Aide I's. Alma Stevens attended a spring workshop on May 14, given by the Children's Literature Association at the College of St. Catherine's. In March, Curtis Paschal received a certificate of appreciation and a letter of commendation from Minneapolis police chief Anthony Bouza for his efforts in saving the life of Carl Yoshikos from drowning in Loring Park pond on March 2. Curtis Paschal was subsequently honored by the Library Board with a commendation presented at the Board meeting on April 17 and also received an award from Mayor Don Fraser on December 11. Thanks to a letter written by Audrey McClellan of Washburn, an article about this episode appeared in the Southwest News. Tentative plans have been made to celebrate Linden Hills Library's 50th anniversary in February 1981. During those years the library has played a significant role in the overall progress and development of the community. over the years, the Linden Hills staff has earned a reputation for not only being very proficient but also for doing things by the book. This dedication to proficiency and thoroughness made the difficult task of training a new head librarian much easier. During Curtis Paschal's first year as head librarian the staff succeeded in establishing a good working relationship. We are fortunate to have a very versatile and talented staff. We look forward to many years of progressive community service. To achieve this goal of playing a meaningful and active role in community affairs we plan to work exten sively with local business and social organizations. Respectfully submitted, t1»J~g:;~ Curtis Paschal Community Librarian -47- ANNUAL REPORT STAFF OF THE LINDEN HILLS COMMUNITY LIBRARY 1980 Frances Christopher Community Librarian, to January 2 Curtis Paschal Community Librarian, January 21 - Alma Stevens Library ASsistant Martha Schumacher Library Aide II Sheryl Joines Library Aide I, to June 13 Jon Wals tead Library Aide I, July 7 - Harriet Forsberg Library Aide I .6 Jennifer Waddell Library Page I .5, to March 21 Charles Sjogren Library Page I .5, May 7 - Laurie Little Preprofessional, September 5 - (Temporary part-time) Patricia Hunter Library Aide I, September 5 - (Temporary part-time) -48- WALKER COMMUNITY LIBRARY ANNUAL REPORT 1980 .Another year has passed and we are still in the old building. Although it was scheduled to open sometime in October, then early Janu ary, there is now no definite date for the new facility. Until mid November it looked far from finished on the outside, when a crew of workers came and each day brought changes -- equipment was removed and landscaping was put in making a very attractive exterior. The staff has been working very hard while waiting for the move. Without an excellent crew we could never have accomplished the book ordering (nearly 10,000 books) and weeding of worn materials (over 3,000 books) while continuing to serve the public. Every book has been scruti nized to determine if it is to go to the new building, and files, cup boards, drawers and closets have been organized for the move. Doan Van Nguyen, a Vietnamese refugee, worked as a C.E.T.A. employee most of the summer cleaning soiled book jackets. In anticipation of the move, the totem pole carved by the Viking Chapter of the National Woodcarvers was taken to the Shrine Hospital January 17th, the books owned by the Minne apolis Audubon Society were sent to the Richardson Center May 14th, and the birds to the Science Museum of Minnesota on May 21st. The mushroom specimens owned by the Minnesota Mycological Society were taken by the Society and the cases by the Warren Nature Center on June 23rd. The final two large Audubon bookcases were sold by the Society and removed in mid-November. After months of the staff showing prospective buyers through the building, it was purchased by Laurence Zipkin on October 22nd for $400,000.00. What use it will be put to is not known at this time. While most of the staff was readying the book collection for the move to the new building, our custodian was making the old building look better than it had before he came. He painted the bathroom floors, cleaned areas untouched for years and made various repairs. Perhaps this affect ed the sale of the library. We have had more vandalism in the past year than previously. The building was broken into several times; however, there was no damage other than broken windows and small amounts of cash and food taken. Despite the additional work for the move, the regular day-by-day work went on. Reference kept us busy, as patrons wanted old and newly published books and material on a wide range of subjects. English as a second language, how-to type of questions ranging from house-wiring to making a crocheted butterfly button, calligraphy and resume writing have been subjects often requested. Patrons often asked for pictures of varied subjects such as mythical creatures (especially dragons) and animals and birds. The interest in self-help seems to have lessened from recent years. Reflecting the times is the demand for books on -49- r i.w 11111 ~ iii r anr ------·""-~., .... , .... -." .. '······ ...,,•,•···~"·· ... ~, business finance, especially in relation to inflation and financial crises. We have been receiving so many new books that we have had a large overflow in the new book section. This made it difficult to search for specific titles. We won't have this problem in the new building where we will have a much larger space for new books. Since we have weeded heavily and are not receiving replacements until the move, there are many basic titles that we have not had during this last six months. Some of the more popular new books this year have been An Anatomy of an Illness, Random Winds, Cradle Will Fall, Princess Daisy, Little Gloria, and Shelley. Although participation was down from last year, 271 children signed up for the summer reading program, "Over the Rainbow." Coupon; from Burger King were an incentive for the children to read ten books or more. Children's programs included mime Peter Bloch, a juggling act, and two puppet shows put on by Joanne Bondy and Judith Thompson. Three very popular stress workshops and two sessions on law for adults were provided through the Minneapolis Project. A series of investment lectures by A. G. Edwards and Sons and a workshop on antiques by Mrs. Dolores Lewis were well attended. During December there was an exhibit of paintings by Bern Thorson and a holiday tea for the public given by the Walker staff. Groups using the meeting rooms during the year have been Great Books, Minnesota Mycological Society, Minneapolis Audubon Society, Wedge Co-op, Calhoun A.A., Minneapolis Housing and Redevelopment Authority, Minneapolis Aquatennial Committee, Hennepin County Foster Care, Mall Association, Minnesota Tenants Union, Calhoun-Isles PDCAC, Minnesota Committee for Gay and Lesbian Rights, Friends of Uptown, Svadip Rajneesh Mediation Center, and Alderman Parker Trostel on liquor licensing. One item that draws people into the library is the copy machine so the public was delighted when we got a new one that makes much better copies. Another service appreciated is Homebound Service. We have fifty patrons and though it takes a lot of time, it is very worthwhile. After having little success in maintaining deposit collections in several nursing homes because of the loss of books, we now send monthly deliveries only to the Jones Harrison Home. The COM catalog has been very well received by the public, especially the children, and should be even more so when the book catalog is incorporated in it. This past year has brought many changes in the Hennepin-Lake area, causing inconvenience to everyone while work was underway. After years of meetings and planning, construction on the Hennepin-Lake streetscape began. Hennepin Avenue between Lake and 31st was torn up, all sidewalks in the area were replaced with a brick edging, and lamp posts and trees installed. Although the entire Hennepin-Lake business area was affected, the library was perhaps affected the most. In January parking meters were removed from 29th Street between Hennepin and Girard with the library taking ownership of the street area up to the middle of the alley and -50- Schlampps owning the rest up to Girard, and also Girard from 29th Street to Lagoon. In May Schlampps closed Girard, tore down a four-plex, cut down three large elm trees, planted twenty-four pines and made the entire area into a pay parking lot. Work began on replacing the railroad bridge on March 12th. This eliminated two lanes of traffic on Hennepin Avenue so parking was banned along Hennepin from 29th to Lagoon. Much of the construction equipment was kept on 29th Street alongside the library, blocking that street and eliainating still more public parking. For some weeks there were huge piles of dirt on the street in front of the library and torn up sidewalks. With no parking in front or on the side of the building and only pay parking in the rear, only the most deter mined patrons came despite all these obstacles. An arrangement with William Wanner, owner of William's Pub, was made for free parking by library patrons after 5:00 p.m. in Schlampps' parking lot. The library's back door was left open so patrons could enter from the rear and avoid the torn up sidewalks in the front. As this year ends, we all look to the new year with mixed emotions - to leaving the old building which has served the public well for so many years and for which many have great affection, and to the challenge of moving to the new building with all the work involved but also the added conveniences. Although we feel we have all worked hard this past year, generally it's an appreciative public that makes it pleasant to work in the library. In November when the Housing Inspection Department was being criticized for its laxness and wasting taxpayers' dollars, one patron when given help over the phone exclaimed, "The people in the library are fabulous - they go all out. It's the best thing to spend tax money on." Respectfully subm~tted, 11~~ Jane Kristiansson Community Librarian -51- ANNUAL REPORT STAFF OF THE WALKER COMMUNITY LIBRARY 1980 Jane Kristiansson Comm.unity Librarian Joanne Bondy Library Assistant Judith Thompson Library Aide II Joan Fitzpatrick Library Aide I Helen Kapsalis Library Aide I, to June 6 Sheryl Joines Library Aide I, June 16 - Adrienne Jackson Library Aide I .6, September 29-November 1; full-time, November 3 - Steve Young Library Page I .6, to March 1 Sandra Helin Library Page I .6, April 7-May 23 Doug Foulk Library Page I .6, May 27-July 3 Stanley Brian Anderson Library Page I .6, July 23-0ctober 27 Susan Almsted Library Page I .6, October 27-November 29; 13 hours per week, December 1 - Mary Rodne Preprofessional, September 5 - (Temporary part-time) -52- WASHBURN COMMUNITY LIBRARY ANNUAL REPORT 1980 Over 300 patrons helped celebrate Washburn's tenth anniversary by partaking of refreshments and viewing the memorabilia displayed in the courtyard on September 8th. While some patrons sat and reminisced, others chose their materials and read. Washburn was the number one reading community when the library opened in 1970 and remains so to this day. The staff completed the rearrangement of books begun in 1979 by adding shelves from storage to the juvenile area thus allowing for better organization of fiction and nonfiction. Glass windows in need of repair were replaced on both adult and juvenile sides. A new Savin copy machine was installed in June. The parking lot was resurfaced that same month. Ten chairs from the public area were upholstered. "In-use lamps" were added to telephones and in some cases new telephones replaced old. An unused microphone was taken out of storage and set up at the circulation desk where it serves as a much needed intercom. The ongoing problem at Washburn is space. Books are checked for condition, number of copies and number of times checked out. Since most books display many check marks, decisions are difficult. The staff finished the first year of systematic weeding and over 15,000 books still remain in the adult nonfiction section. A profile is now being taken for next year's weeding process. In September librarians from St. Paul Public Library visited Wash burn for a tour of the agency. Augsburg Park Library staff, Richfield, toured Washburn in December. A holiday tea and talks on how to use the library were given to Creek Terrace tenants and other interested adults in December. Adult Southeastern Asian students came from Windom Educa tion Center to tour the library and to learn how to find materials. Washburn's clientele spans the generations. The many young children and babies occasionally upset the serious businessmen but usually all ages intermix harmoniously. Retirees make up a large percentage of our users but students from the high school, two junior highs and nine ele mentary schools in the area keep the librarians very busy with reference requests. Often asked in-house and telephone queries involve how-to-do it information, product evaluations, business, health and vocational questions. Schools in the area were visited by Susan Schuler Glenn and Marilyn Stewart. Charlotte Wilmot represented the library at Lynnhurst Park on ''Heritage Days." Business and park personnel were contacted by Marilyn Stewart; schools, businesses and community groups were sent a monthly calendar of events for inclusion in their publications. -53- St Fl •• f IP 1 P t ( ,-~ - ,.,.,...,....,.. i . rk • it1 Ii~ i fr t P 1,1111 "f " F·. ~- iili~...... lt»Al1~"'"~"' ,_..,,~, ..,~, """"' · ,,.,-.,.,_.,;;:: .. ,~,, ..... ,.,.~,. ,.~ · Library Book Bingo, a school-age program for stimulating reading during the winter months, was successful. The Summer Reading Program with over 500 entrants won applause with displays of artwork done by the children in the form of paperbag puppets, T-shirts, posters, book marks, and dioramas. An article and picture about our new children's librarian was published in the Southwest News, thanks to Audrey McClellan who wrote a letter to the editor. So popular is our preschool story hour program that we now have two sessions with as many as 75 at one session. Adult films were well attended when tried this sutmner. However, special films for teens attracted only a few. The Minneapolis Project programs with speakers Jim Klobuchar, Tom Trow, historian, and Dr. Keith Sehnert attracted capacity audiences. Other crowd pleasers were a Picasso slide show by Walker Art Center; Dolores Lewis' program on identifying antiques; the Honeywell Band; and the Hennepin County Agricultural Extension Service programs on food preservation and energy saving window treatments. The Adult Book Discussion Group led by Alice Carlson, which met at Washburn for a year and a half was terminated in October when Mrs. Carlson resigned because of ill health. The connnunity room was used by classes from Metro College and the Continuing Education for Women, University of Minnesota. Other groups included the Minnesota Library Association PALS Roundtable, Girl Scout leaders, Hennepin County Foster Care, Saviano Real Estate, Ampersand, and Aldermen Rockenstein and Hoyt. Tangletown Neighborhood Together, Washburn Park Freelancers and Gladys Sheehan's storytelling workshop also met during the year. Washburn's Service to the Homebound Program consisted of 43 home bound patrons with 21 volunteers. Other volunteers besides Alice Carlson who worked at Washburn this year were Cathy Stewart, library school student, and Jane Gamble, former librarian. Marilyn Stewart attended the American Library Association Convention in New York City in June and was a member of the Reference Service Guide lines Connnittee of MPLIC. Susan Schuler Glenn was a member of the Selections Committee for Preschool Films, the Kerlan Award Selection Committee, and the Planning Conunittee for a Winter Reading Program. Audrey McClellan was appointed to the KBEM-FM advisory board and attend ed a cable television production class and an ASIS/SLA workshop, "The Electronic Library." The Conununity Librarian, Marilyn Stewart, was also chosen as District Librarian for District II, including Walker, Linden Hills and -54- ""'° ?Ii" 1f · UI I . L HF 1111 Washburn. Since more of her time is spent away from the agency, she is fortunate to have a competent and dependable staff to carry on the work of this busy library. Respectfully submitted, ~~ Marilyn Stewart Connnunity Librarian/District Librarian -55- •fJtll19i"J f71 Sf5d ;· 11a n .,.~-~-"~ ...... ~ f If I I ANNUAL REPORT STAFF OF THE WASHBURN COMMUNITY LIBRARY 1980 Marilyn Stewart District Librarian/Connnunity Librarian Lois Esterly Librarian II .6, to January 8 Susan Schuler Glenn Librarian II, January 7 - Charlotte Wilmot Library Assistant .6 Audrey McClellan Library Assistant .6 Ann McCree Library Assistant (Temporary part-time) Marie Svang Library Aide II Marilyn Froiland Library Aide I Aileen Hultstrand Library Aide I Julia Tisel Library Aide I Mary Markos Library Aide I (Temporary part-time) Elizabeth Smith Library Page I .5, January-February 23 Carol Stockstead Library Page I .5, January 28-February 14 Steven Frey Library Page I, full-time, March 10- Betty Tisel Library Page I, 13 hours weekly -56- DISTRICT III ANNUAL REPORT 1980 District III came into being on January 1, 1980. It was created by uniting Hosmer, Sumner, Franklin, and Southeast libraries. After January 1 the four libraries would no longer work in isolation, but would cooperate. They would exchange ideas and work together to solve problems. Gary Cooper was appointed District Librarian. He began the year at Hosmer, but left in March to become the community librarian at Southeast. Ann Christensen replaced him at Hosmer, Jerry Blue remained at Franklin, and Grace Belton remained at Sumner. The choice of these four libraries was fortunate. They have much in common. They have all experienced declining circulation during the past ten years, they are all in the less affluent sections of the city, and, with the exception of Southeast, they all serve the segments of the Minne apolis population with the least amount of education. All of these factors together help to explain why the residents living in the vicinity of these libraries do not use their library as much as residents elsewhere in the city do. These economic and sociological facts have contributed to the rapport that has developed among the staff of the four libraries. We understand what is going on in and around our libraries much better than the library staff working in other parts of the city would. The community librarian handles day-to-day functions at each agency. Deposit collections, homebound service, children's programs, adult pro grams, school visits, reference service, involvement in coonnunity affairs, and what ever else may come up in the regular operation of a library, are dealt with by the librarian in charge at each library. At the monthly district meeting these services are sometimes discussed. A librarian might want to ask for suggestions if a problem has developed. For example, one librarian had difficulties with the school visits. Contacts are hard to make, and when the visits are completed it does not always appear as if anything worthwhile has resulted. We discussed the different ways of making school visits and concluded that no one way is the right way. We did not come upon an answer, but it was reassuring to know that others also have similar problems, or at least understand the problem. Such services are routine, in that they have been done for many years and are an expected part of library service. They are important because they enable us to maintain the service and contacts we currently have with the coonnunity. However, libraries such as ours, must be continually alert to other possibilities that might promote community awareness and use of the library. We in District III see innovation and conservation as our two principal tasks. We should constantly be open to new ways of making our -57- ,....,.._...... , ... ,,.;., 0,,.~!,"00.,~W..::-., ...... ~,.,..,...; ··•···-~-.--a11'"' .. ...,..,: __ ··-~•;,.,,. .,,,., ••" services attractive and available to the public, while at the same time we must work to conserve those traditional services that everyone expects of the public library. There were two innovative services that existed before the district was formed. Both appear to have died a natural death. The first was Learning Unlimited, which was started in nine of the community libraries a few years ago. All four of the libraries in what is now District III participated. Southeast was the only library of the four to have any Learning Unlimited activity at all in 1980 and that was minimal. Learning Unlimited was an attempt to serve the educational needs of the public. But for many reasons, not all of them understood, it never became an accepted part of library service. The other activity, which was unique to Franklin, was the subscription to the Community Information and Referral Service listings of resources on microfiche. During the year all of us in the district tried to come up with plans that would activate this dying ser vice. At one point we thought that more publicity was needed and we were preparing a publicity campaign. However, after meeting with a representa tive of the Hennepin County Information and Referral we decided that we were duplicating a service that was probably provided more thoroughly by county personnel. We cancelled our plans to publicize the service and decided not to actively promote it any longer. Since the formation of District III other attempts to expand library service have been examined and are in differing stages of implementation, One which has just been completed and was considered a success, was the temporary move of Hosmer Library to Sabathani/Bryant Community Center while Hosmer was being renovated for accessibility to handicapped persons. In a former classroom, with only a small part of the Hosmer collection, Ann Christensen and David Doran were able to do an excellent job of continuing to serve the public. At a location only a few blocks away from Hosmer many new people found the library who did not know of its existence before. We hope these new patrons, along with the old, will continue to use Hosmer. Since the library reopened in the renovated building on December 15, it has been busy. Had we followed the original plans there would have been no library service in the Hosmer area from June 2 to December 15. Many patrons would have been lost if library service had not been available. An innovative approach was found that considered the needs of the resi dents, and, as a result, the library is a visible part of the community. At Sumner Grace Belton was aware that many of her potential patrons could not use the library because their reading levels were too low. She examined library studies and discovered that libraries elsewhere in the United States were beginning to offer reading instruction courses for adults. She began asking leaders on the near-north side if they saw a need for such a program. The answer was yes. The only program now avail able was offered evenings at Zion Baptist Church; only about twenty people were enrolled. Because of other duties at Sumner, Grace was never able to get beyond the investigative stage. However, in December she was asked to speak before a meeting at the Twin Cities Opportunities Industrialization -58- Center. Teachers and students received her ideas warmly. She hopes in early 1981 to pursue this idea until she has satisfactorily determined whether a reading program is a possibility at Sumner. At Franklin Jerry Blue had two major goals which he began talking about at the beginning of the year. He felt frustrated because he could get nowhere, yet somehow in December everything seemed to fall into place. Both goals will possibly be reached in 1981. One of these was to find a way of reaching out to the American Indians in the Franklin area. It was discussed often by the librarians in the district, but we could not come up with a satisfactory solution. In November an idea was presented to Jerry that made sense to all of us. Representatives of the National Indian Education Association approached Jerry and asked what he thought of placing their 3500 volume collection of Indian studies in Franklin. Jerry and Gary Cooper examined the collec tion and were very impressed. A proposal was written which was presented to the National Indian Education Association Board for consideration. We should hear of their decision early in 1981. If it is accepted then nego tiations will begin as to how we will go about making the transfer. Prob lems will have to be resolved as we encounter them. The other problem Jerry faced at the beginning of the year was the growing Hmong population in the Franklin area. In January a group of Hmong came into the library to ask Jerry if he could provide English instruction for them. He tried very hard to find some method of providing what they asked for, but was not able to locate any person who might be able to work with the Hmong. In December Hmong representatives came to Jerry to tell him they had a state grant and had hired teachers. They wanted to use the meeting room downstairs from 9-5:30, five days a week. The library admin istration has said yes, and they will begin their classes on January 6, 1981. This will benefit both the Hmong people and the library. Many of these people live in the Franklin area; once they learn English they will think of the library as an educational resource. Southeast, the busiest of the four libraries in District III, has had declining circulation for years. One important reason appears to be the decreasing number of children. Gary Cooper in looking for ways to reach other segments of the Southeast population decided he would try to work with the Senior Citizens. He began to schedule monthly Senior Citizen library days. He went to Senior Citizen groups to promote them. There have been four monthly programs since September. Those attending have enjoyed themselves thoroughly (guest speakers were scheduled), but unfor tunately the numbers have been small. The largest we ever had was seven teen, the smallest nine. An article in the December issue of the Southeast Journal, written by Gary Cooper, may help to publicize it more. If we can get more participation in 1981 we will have found a way of acquainting the seniors in Southeast with their library. If not, we will have to begin examining other ways. -59- We in District III, realizing that use of our libraries has declined over the years, have searched for ways that might counteract this trend. We will continue to work hard on those established services that have proven themselves, and whenever possible we will attempt new ways of reaching our public, always keeping in mind that whatever we try will "be unique to the Library's purposes and abilities." (Joseph Kimbrough - excerpted from a letter sent to the National Indian Education -Association, December 17, 1980.) Respectfully submitted, /~/,~ Gary $t>o~er District Librarian -60- FRANKLIN COMMUNITY LIBRARY ANNUAL REPORT 1980 The year 1980 has been outstanding for Franklin Community Library; after a full year of renewed service (since our building's renovation), we are again an active participant in the Phillips Community. Since Franklin's reopening, we have seen many changes in the Phillips Community. One change in the community has been its ethnic make-up; since September we have seen a steady influx of Indo-Chinese refugees, witl1 groups including Laotian, Vietnamese, and Hmong. As a professional working with these groups, it has been quite challenging, because many have a very limited command of English and selecting material is difficult. Another excellent change in the community has been its general appearance; some small businesses are beginning to renovate their build ings and a major revitalization project sponsored by the American Indian Business Development Corporation is awaiting federal approval. The Franklin Avenue Commercial Center Project, as the grant is known, would revitalize the commercial area on Franklin Avenue between 12th and Bloomington. This Urban Development Action Grant submitted by the American Indian Business Development Corporation and the City of Minneapolis will have a significant and long term affect on the Phillips Community. Also, another sign of renewed pride in the community is the gift of refuse containers on the street corners by the Franklin Avenue Business men's Association. Housing construction is also up with the rehabilitation of three apartment buildings as cooperatives for low and moderate income families by Project for Pride in Living. And, in the coming year more housing is ~lated through the use of the Department of Housing and Urban Develop ment Scattered Site monies (housing construction on vacant lots in the community). Change has not just occurred in the community, but within the library itself. A bright spot during the year has been our circulation statistics; since reopening, circulation has made a steady climb and we anticipate further gains in the coming year. Again this year, paperbacks and Baker and Taylor uncataloged hard cover books have become a strong backbone to our collection, linking -61- Franklin with the most current and popular books. It is nice to note that our uncataloged hardcover collection has become very popular with many suburban residents who work in Minneapolis. Our collection is again being utilized very well through service to the Homebound and deposit collections. To date franklin has eleven deposit collections and three Homeboun·d clients with one volunteer. Franklin Community Library has again become the site of Metropolitan State University classes. Classes have included Career Development and Planning, Cultural Aspects of Chemical Dependency, Human Relations and Cultural Awareness, and American Indian Literature, to name a few. The only sad note has been that due to Miriam Meyer's sabbatical from Metro politan State University only five community workshops were scheduled at Franklin this past year. The topics examined, to name a few, were Organizing a Non-Profit Corporation, Dealing with Burnouts, and Writing the Resume that gets the Job, all of which were well attended. Also, the Library's meeting room has been well used by many com munity groups. They are: the Ad Hoc Committee on the future of Franklin Avenue, Phillips Area Inter-Agency Council, Phillips Jr. High Theater Group, and Augsburg College. But the most exciting use of the meeting rooms were the programs put on by the Minneapolis Project. The programs on Renting and Solving a Legal Problem were well received by the commu nity, but the 2reatest crowd pleaser was our Town Meeting with Alderman Jackie Slater. As for the future of Franklin Community Library, 1981 looks as if it will be an exciting year. Since submitting community library goals for 1981, two developments occurred which will directly influence our goals. One goal that was set for 1981 was to find a way to improve library service to the American Indian Community. Well, I have the pleasure of announcing that MPLIC is in the process of negotiating with the National Indian Education Association for a 3,500 volume collection of books and records on the life and culture of the American Indian. This unique opportunity occurred in late November when we were approached by Lee Cook, Chairman of the National Indian Education Association. Through our discussion we expressed our interest and submitted a proposal; we are awaiting further word. Also, in 1981 we will be seeking to reach out to the Hmong Commu nity living around Franklin Community Library. In late December, we were approached by the Hmong Society and asked to use Franklin Community Library as a site for classes on Survival Skills, The classes to be taught by the Hmong Society will include Pre-English as a Second Lan guage, Mathematics, and How to Work Through the Social Service. We have scheduled classes to start in early January and we look forward to working with this new community. -62- To close this report without mentioning the staff would be a great injustice, for without them Franklin Community Library could not be run efficiently. First there is David Kirk, our Janitorial Engineer; through his efforts the physical plant has been kept clean and spotless, making the library a comfortable place to work in and inviting to the public. Then there are Betty Ortendahl and Carolyn Buckheim: without their steadfast support and work I would not be able to function effectively inside the library or outside in the community. to all of them I give a vote of thanks. -63- ANNUAL REPORT STAFF OF THE FRANKLIN COMMUNITY LIBRARY 1980 Jerry Blue Community Librarian Betty Ortendahl Library Aide II Carolyn Buckheim Library Aide I Roger Hurd Library Assistant, to January 28 -64- . - llt t .....-, ...:...- .... ;, HOSMER COMMUNITY LIBRARY ANNUAL REPORT 1980 The changes which have occurred at Hosmer during 1980 have been varied and many. Beginning January 2, Gary Cooper assumed his new duties as District Librarian, and later in the month Peggy Johnson, Aide II, left to take a position at the Central Library in INFORM. In March, Mr. Cooper left Hosmer to become community librarian at Southeast and Ann Christensen left the Literature Department to become community librarian at Hosmer. In February, David Doran accepted a promotion to Aide II and started work at Hosmer. Mary Krueger, Aide I, has been the only continu ing staff member at the library during the year. In addition to the personnel changes during 1980, there were some drastic physical changes which occurred. On June 2, Hosmer Community Library officially opened for business in Room 124 of the Sabathani/ Bryant Community Center, 310 East 38th Street. The old library building was closed for remodeling to allow for handicapped accessibility. It was originally estimated to be closed for four months, but that time period was increased by construction delays to six months. We were all pleased with the use we had over the summer at Sabathani/Bryant. Once our patrons found us (there was constant con fusion between the Sabathani Community Center on First Avenue and 38th Street and the Sabathani/Bryant Community Center) we found our business was better than we had expected. The summer reading program was a special pleasure. OVer one hundred and twenty children signed up for "Read over the Rainbow 11 and of those, sixty-five read at least ten books to finish the program. While in our temporary quarters we had three special programs: the summer reading finale, a Minneapolis Project town meeting with Alderman Mark Kaplan, and a joint program with Sabathani Community Center and Neighborhood Crime Prevention. This last program came about because over the summer the contractors reported problems with vandalism and theft, and placed the blame on some of the older children in the area. These were not new problems. Hosmer had been victimized repeatedly by such acts. It was suggested by Veronica Chatterton, of Sabathani Com munity Center, that if we show the children the unfinished library in an attempt to make them feel involved with it in a positive sense, per haps the vandalism would stop. So with the help of Mrs. Chatterton, Joan Gilbertson of Neighborhood Crime Prevention, Gary Cooper and Mrs. Jackson, our senior aide, we held a marshmallow roast and guided tour of the building. About thirty-five children participated and most of them were from the area surrounding Hosmer. The workmen reported no acts of vandalism after the program, and hopefully it will have a lingering effect in to the new year. -65- While Hosmer was relocated at Sabathani/Bryant we underwent addi tional changes, some brought about by our new location. Contacts with community agencies and organizations within the neighborhood were en hanced by our stay. I am on the Advisory Board of the College for Working Adults which meets at the Sabathani Community Center, and I have become a member of the Southside Interagency Council. At SIC, I have been involved in planning a series of concerts on Black music, two of which will be held at Hosmer in the spring. While Hosmer was relocated, I took a two-month sick leave. In my absence, David Doran ran the library with the help of a half-day Aide I substitute and Mrs, Jackson. He did an excellent job and thanks to him, things went very smoothly while I was gone. We were well used by our regular patrons, many of whom had threat ened to take their library business elsewhere over the summer (until they saw our interim facility) and by staff members of the organizations which had offices at Sabathani/Bryant. We all noticed that the seemingly in significant move from 36th Street to 38th Street brought a lot of new people to the library. Children, as well as adults, who hadn't used the old Hosmer found their way to us by word of mouth or publicity. We were busy with reference work and charging out materials during the whole of our stay, and we made many new friends. I think the staff (after some initial misgivings) found the move to be personally pleasant and reward ing, good library publicity, and excellent community relations. With our opening of the newly remodeled Hosmer coming toward the end of the year (December 15), it is too early to tell whether being open during the interim time period will have any significant effect on business in 1981. We all hope that the new patrons we served over the summer will find their way to us this winter! Respectfully submitted, Ann Christensen Community Librarian -66- ANNUAL REPORT STAFF OF THE HOSMER COMMUNITY LIBRARY 1980 Gary Cooper District Librarian/Connnunity Librarian to March 3 Ann Christensen Connnunity Librarian, March 3 - (leave July 14-September 12) Margaret Johnson Library Aide II, to January 23 David Doran Library Aide II, February 22 - Mary Krueger Library Aide I, to May 30, became a Rover on June 2, reassigned to Hosmer on December 15 Hosmer closed May 30 for remodeling; moved to temporary quarters in the Sabathani/Bryant Conununity Center, June 2. Library Aide I substitutes assigned 1:00-5:30 daily from July 7 through September 12. Reopened at 347 East 36th Street, December 15. -67- ·------·-_._,..,,...,.,•. ,-,,,•~ ..,.,,,_+A_>_O ANNUAL REPORT 1980 Southeast has seen many changes in the past year. Darlene Elberling began the year as the community librarian, but left in mid-February for a new position in Michigan. Gary Cooper, who began as District Librarian in January of 1980, transferred from Hosmer to Southeast at the beginning of March. Southeast, which has a children's librarian, seemed the most logical place for the district librarian to be headquartered. Activities of the staff have centered primarily around making the library a more important part of the Southeast Community. Throughout the year Betty Vorpahl has worked assiduously at acquainting teachers and young people with the many treasures the public library has to offer. In the winter months of January through March the community libraries sponsored a winter reading program called "Library Book Bingo." South east participated, and the staff was pleased with the results. Betty has made many visits to schools, day care centers, and nursery schools to promote the library. Teachers continually call upon her for suggestions on materials to use in the class room. One teacher, Shirley Franklin, of Tuttle, asked to put a special display of children's writings in our display case. It was the most popular display of the year. The Univer sity Montessori school comes over at least once a week and sometimes twice. The Cmegon drug rehabilitation home brings a group of teenagers to the library at least twice a month. These are all in addition to the well-attended films and story times. These visits are almost all a direct result of Betty Vorpahl's constant communication with teachers and students. However, Betty Vorpahl and Gary Cooper were concerned about the small number of families using the library. The children who come with their classes rarely come with their families. The reason for this is that many of the Southeast students are bussed in from other parts of the city. Class use is good, but it does not promote long-term use of the library by community people, if most of the students are from other parts of the city. From earlier annual reports we learned that in past years the library had an annual family day. In May the Family Day was reinstituted with disappointing results. Almost no one came. Soon after, we read a recent study done by the Southeast Journal indicating that only 16 percent of the Southeast households had one child or more. Therefore, 84 percent had no children. This one statistic has long term implications for library service at Southeast. Our observations were confirmed; the Southeast community does not have as many nuclear families as other parts of Minneapolis. University students continue to use Southeast as a supplement to the University Libraries. Almost everyday we are handed reading lists -68- and asked to find some of the books before the mid-term or final, which is usually one or two days away. We do our best. With the help of the Central Library we frequently fill their requests. Because of the heavy student use, book selection is different from that of other counnunity libraries. We have a large demand for literary classics and for materials in the social sciences that would be infre quently used at other libraries. But, as with the day care centers and nursery schools, there are problems in catering to the student population. For one thing, it is such a transient population. The staff works very hard in tracking down material for students, and the students are usually very apprecia tive, yet we often never see them again. We do not seem to be able to develop a regular clientele among the university students as other com munity libraries can with the long time residents in their communities. Our patrons are continually changing. The other major problem is that even though we do our best to meet the students' needs and we often succeed, we also often fail. Those students who come in with esoteric requests frequently leave disappointed, and we never see them again. It is a pleasure to work with the students, but it is not easy. The senior citizens are another segment of the population we have tried to reach this year. Through contacts with the Southeast Human Services Network Gary Cooper was able to speak to senior citizen groups. He organized a senior citizen library day to be held on the third Tues day of each month. It began in September and has continued through the year. There have been three guest speakers, all of whom were well received. Joan Seidl spoke on the history of St. Anthony Falls, Josephine Downey told us about the Elderhostel movement, and Alderman Judy Corrao came in December to discuss with the seniom their concerns and problems. Refreshments and large print books are made available each month. Those who come enjoy themselves immensely, but we've never had large numbers. The most we have ever had is seventeen. It is so successful with those who do come that it might catch on if we stay with it long enough. This is a segment of the Southeast population that we have done little with in the past, other than be available if they chose to come into the library. One other service which has been moderately successful is our Thursday Night at the Movies. The University Audiovisual Library Service lends us, free of charge, entertaining films, many of which are not available through the Minneapolis Public Library. Again, we never have large numbers, but it has come to be an expected Southeast service. In September, when we did not offer the films, we received many com plaints. We have between ten and twenty adults attending every Thursday evening. In 1981 the program will be modified to allow for guest speakers some evenings rather than movies. We might say that Southeast is a library in search of a clientele. In this report we have described our attempts in the past year to find -69- successful means of reaching the diverse population of the Southeast area. In September, along with the other libraries in District III, we formulated goals for Southeast. These goals, which will be revised from time to time, should help us to see more clearly the problems we face and the solution we might pursue to resolve these problems. The difficulties this library faces are reflected in the circulation statistics. Over the years there has been a steady decline, which, no doubt, is a result of population changes. However, since we began Saturday service in September, library use has increased. When we sub tract Saturday figures from the total, we find that we are still ahead of the comparable months last year. Could it be that Saturday service promotes greater use Monday through Friday? It is too early to tell. This report cannot end without a coum.endation of the fine staff we have at Southeast. Sharon Bauck is an efficient and pleasant Aide II. Sue Chermack handles her duties at the charge out desk with friendliness and skill. Betty Vorpahl and Gary Cooper see to it that our patrons always get the best reference service possible. Joe Hofstede keeps our shelves in good shape, and Dan Swenson is always more than willing to take care of building problems. With such an excellent staff the library is a pleasant place to be for both staff and the public. Respectfully submitted, Jf-v J- L'c-,1 ~- Gary Cooper Community Librarian/District Librarian -70- -~~··"·~,r,o,~,.~ ... ,.,,., .,,.,, ...... 11,11111 i!J·~- tJ Iii l •••, ...... ~~··----··,·~...... ANNUAL REPORT STAFF OF THE sourHEAST COMMUNITY LIBRARY 1980 Darlene Elberling Co!Illnunity Librarian, to February 16 Gary Cooper District Librarian/Community Librarian, March 4 - Betty Vorpahl Library Assistant Sharon Bauck Library Aide II Susan Chermack Library Aide I Kenneth Goodman Library Page I .5, to February 15 Joseph Hofstede Library Page I .5, March 10 - Barbara Simmons Preprofessional, Temporary part-time Norman Cannon Library Aide I, September 12 - (Temporary part-time) -71- SUMNER COMMUNITY LIBRARY ANNUAL REPORT 1980 This year began with the Connnunity Libraries clustered into newly formed districts. The new concept has been interesting and rewarding for District 3, which includes Southeast, Franklin, Hosmer and Sumner. No longer do we have to operate in isolation, but we can share ideas, and positive actions as well as our disappointments. This has been very good for all of the librarians in the district. The Cecil Newman Project Apartments across the street from the library on 7th Avenue North have only one or two families per building now living in them. The apartments are to be renovated by HUD. After they have been finished and reoccupied, we hope they will be filled with library users. For years many of the library users were the children who lived in these buildings. Housing on Girard Terrace which was in the process of renovation at this time last year, is now fully occupied, and many of the adults living there have become regular patrons of our library. Fewer children now live in the immediate area, but many of the children who formerly used North Branch Library, now use Sumner and they live further away. We have no way of knowing what impact the changes in the residential housing patterns have had on the use of Sumner Library this year. Circu lation figures for 1980 showed an increase at the end of the year, the first yearly increase since 1976 when the year ended with a plus of 567. The monthly replacement adult quota was increased to ten books after being reduced to eight during 1979. New current and popular books are now bought from Baker and Taylor, and this plan seems to @ea much smoother operation than the previous one with McNaughton. The paperback collection, adult and juvenile, seems to be suffi cient, as well as number of times of purchase during the year. Our patrons who read paperbacks seem to be satisfied, and only on very rare occasions are we asked for a title in paperback that we do not have in the collection. Several new groups of preschoolers are now attending the preschool programs. They are North Star, Little People Day Care, and Bryn Mawr Child Care Center. Some day-care groups have been attending these programs. Among these are Phyllis Wheatley, Northside Child Development, Grant Community School, and Bryant Glenwood Educare Center. During this year the inner-city film program has fulfilled a need for film programs outside of the library and has been used by nursing homes, latch-key programs, community centers, and day-care programs. -72- Deposit collections have been used this year by Bryant Glenwood Educare Center, Northside Child Development, North Star Day Care, Queens Nursing Home, Bryn Mawr Child Care Center, Messiah-Willard Child Care, Grant Community Nursery, Northside Community Nursery, Kenwood Latch Key, and Bryn Mawr Nursing Home. A list was sent to Gary Cooper in November listing the titles not returned to the library in deposit collections. Since that time most of the books have been returned and the year's losses have been minimal. The library's meeting rooms this year have been used primarily by the Community Programs classes of the University of Minnesota. Other use has been for library sponsored programs. Spring school visits were very successful. They began as early as January 14, and were completed in June. Fall school visits were not exactly what I had hoped they would be. Even though I tried, I was not able to make contact with some of the schools. The schools that I did visit were very cooperative and appreciated my visit. I visited classes from Kenwood School which is not on our list. These classes meet in classrooms at Bethune School. The teachers and students were very cordial and attentive to the fall and Halloween stories I presented to them. Perhaps, the spring visits in 1981 will again go as well as the visits in the spring of 1980. I hope that they will. The summer reading program had 72 children enrolled. Which was very good when considering the fact that there are fewer children in the neighborhood. A special fund of $10 per month for community libraries made it possible for us to enhance our sunnner reading program with the purchase of additional supplies. The combined theme of "Book Trek Over the Rainbow, 11 held the interest of the participants in the sunnner reading program throughout the summer. Twenty-two children read ten or more books, 42 read some books, and eight signed up but did not read any books. The enjoyment of the children who participated in the program was apparent throughout the summer. The many different programs that have been promoted and presented at Sumner throughout this year, sponsored by Minneapolis Portrait of a Life Style, have been well organized and the topics have been timely. The building has not been broken into this year. The outside lights over the front and back doors, and one over the Emerson door were broken. They were not replaced for several weeks. No one has bothered them since they have been replaced. The past year has in many ways been unlike any other. We have experienced some changes that have been good. We are looking forward to the new year and what it has in store for us, Re~P.ectfully s~bmit.ted, ·1.-ci~ :Q_ ~ Gr ce Belton µ.e.-,c· W7"'\ Community Librarian -73- ANNUAL REPORT STAFF OF THE SUMNER COMMUNITY LIBRARY 1980 Grace Belton Community Librarian Lucille Nicholson Library Aide II Emilia Bernat Library Aide I -74- DISTRICT IV ANNUAL REPORT 1980 1980, a new decade, a new year, and a new library organizational concept - valid? vital? viable? 1980, the year the organizational concept of District Librarian was born--a year of learning and trying. A year of successes and stresses. A year of few frustrations and rich rewards. Truly a year of "having my cake and eating it too"! What is, and how was this district concept con ceived? In late 1979 the idea of dividing the city libraries into four compatible and geographical quarters emerged. The thoughts behind this idea were to alleviate the excessive "mundane" burdens on the Chief, give added responsibility to four "working manager 1' librarians, to increase productivity of community libraries, and to facilitate communication and efficiency of staff. I was chosen as the "working manager" for District IV while retaining my status as Nokomis community librarian. East Lake, Roosevelt and Nokomis libraries comprise District IV of the quarterly division of MPLIC libraries. The district serves approxi mately 77,000 patrons and has combined collections of 86,000 books. Geographically the area covers four square miles in the southeasterrunost corner of the city. Patrons are drawn from adjacent cities of St. Paul and Richfield as well as Minneapolis. These libraries contribute the three highest circulations among agencies open an equal number of hours. Volunteers assist staff in the overall effort. Two of these agencies have meeting rooms available for public use. Nokomis was renovated for handicap accessibility in 1980. East Lake and Roosevelt have goals for the same in the future. Nokomis is agelessly "new" being built in 1968, replacing the Longfellow Branch. East Lake is the youngest ''new" and largest building in the district. It was completed in 1976 and replaced the "old" East Lake. Roosevelt opened in 1927 and was semi-updated in 1973. It provides the open airiness of an "old" neighborhood library. The three libraries cater to a stable middle-class population, sharing many similarities as well as discerning differences. Nokomis is almost "suburban 11 in atmosphere. A commercial corner bustles one block away. The library, however, is nestled among prosperous and tidy single dwell ing homes. With the exception of the immediate neighborhood, its patron age is primarily vehicular, with little or no walk-in "impulse'' type traffic. The public served ranges from families to retirees, to scholars from nearby colleges. The reference requests run the gamut of child care to the infallibility of the Pope, This library offers adult programs every Thursday evening and a great variety of children's programs. At this point in time Nokomis circulates the greatest number of materials in the district. Roosevelt, a scant mile and a half away, is located one block from -75- a quiet commercial corner and is directly across the street from Roose velt High School. The population served primarily is that of student, child and retiree. Progrannning is geared predominately for the elemen tary child. Adult programming is offered during the quiet hours Friday mornings for retirees and homemakers. Students are benefitted by excel lent library/school communication. This library is the lowest circulator of the three and is open the fewest hours. East Lake, a mile and a half nearer the center of the city, is located in the heart of an active busy commercial area of 27th and East Lake Street. East Lake Library is open, airy and modern and functional. East Lake not only enjoys the similar patronage of Roosevelt and Nokomis but has the added dimension of "impulse" traffic. Adjacent to a cross roads bus stop and across from a major bank, many people drop in for a "look-see" and become patrons. These patrons include children, students, adults and retirees. The progrannning is divided equally between adult and children. It is unique in the district in that it provides classroom space weekly for a local metropolitan college; it houses marionettes and stage for the system; it is the home base for filmstrips for all branches. Its circulation is less than Nokomis, but has had a significant increase this year and promises to become the highest circulator in the district. There you have the physical description of District IV. Now what are some of the accomplishments that have occurred, as a result of the district "working manager" concept? The burden of scheduling was taken from the Chief and put under district jurisdiction. This was a detailed chore and required absolute accuracy. It did not come easily to me and required a major effort to achieve perfection. Hopefully time and familiarity will ease the stress of this task. A "plus 11 point to district scheduling was the exchanging of staff within the district. Various workers changed with others for special days off or to fill in when necessary. "Expert" staff members aided in training new personnel in the district--efficient, productive, staff "sharing". District IV held quarterly meetings for all staffs. Topics of out reach, programming, reference, and circulation procedures were discussed and an "esprit-do-corps II evolved. We all began to think and act as a district. Outreach projects were brainstormed into being. Participation in the Greater Lake Street Bazaar; Adventure/80; and Pioneer Heritage Days are examples. East Lake and Bookmobile opened their doors for busi ness on the weekend of the Bazaar, Nokomis circulated paperback books in the park for Adventure/80 and an early Minneapolis slide show was shown during the Pioneer Heritage Days in the park. Many non-library users were thus made aware of the library facilities in their area. This part of outreach with voluntary help provides goodwill and nearly cost-free public relations. The COMcat project was another aspect of outreach. The "lost" patron of high school age was reached via the computerized film catalog. The COMcat was placed in the area high schools for three week periods each. Full classes were taught its use by the MPLIC librar- -76- ians and all students enjoyed the "hands-on" experience. Not only did the students learn the "how" of the COMcat, the project afforded vital rapport between school and library. The project will be repeated at Breck and Minnehaha Academy in 1981. The effort was deemed newsworthy and achieved recognition in Library Journal Hotline, October 27, 1980 and November 15, 1980 Library Journal. Inquiries as to the mechanics of the project came from Hawaii, California and Minitex. All were responded to by the District Librarian. Adult programming was scheduled and shared district wide. As a re sult of three libraries sponsoring adult programs, more groups came to us, asking for time and space. Some of the shared programs were those of investments, will and estates, antiques, electronic games, genealogy, home remodeling, real estate, and garage sales. Some enjoyed large at tendance, some small but all were "local" and aided in the concept of libraries as focal points of their communities. As a vehicle for promo tion ELRONK NEWS came into being. Written by the District Librarian, the bi-monthly events of the district were printed in calendar form, preceeded by a short narrative telling of district doings. These sheets were available in each of the three libraries and were effective public ity. The district met socially twice, a summer picnic and a Christmas pot luck, adding to cohesiveness. The coordination of administrative theory and policy with "in the field" practice has been facilitated by the district concept. Monday meetings are held with Ruth Johnson, Chief of Connnunity Libraries, to discuss aspects of the above. Procedures concerning weeding, copiers, scheduling, book collections, children's programs, surveys, MPLSProject, and publicity were clarified and adopted. Weekly release time provided conmunication with staffs within the district. Acting as "middle work ing" managers, two-way communication became freer and easier. The com munity libraries knew their wants and problems would be recognized at the Monday meetings. The Administration recognized its wants and problems would be handled during release time. Thus a sense of valid, viable, rapport has been achieved on all personnel levels. Future clerical goals are those of indexing black ''procedures" notebook and a more efficient registration card. Members of this district are chairing committees on the above. District IV was asked to host a tour of all St. Paul extension librarians. The tour commenced at East Lake with Mary Hanft admirably discussing the ''work-a-day" world of a MPLIC community librarian, after which, coffee was served. The tour proceeded to Roosevelt where Normakay Marthinson demonstrated the COMcat project extremely well. The group then proceeded to Nokomis where I shared my views on the MPLIC district concept and how I saw my job. Ruth Johnson joined us at Nokomis and after a tour of Nokomis, we all enjoyed a working lunch. The St. Paul group and Miss Johnson continued on to ,Washburn, while I congratulated -77- all in District IV for neat and tidy libraries and superb presentations. It was with a real sense of pride and accomplishment we were able to present ourselves to the professionals from St. Paul. The accomplishments and activities of the three community libraries and their staffs are detailed in individual annual reports. I have tried to show in general what we have succeeded in as a district. I feel en hanced professionally in the "working" manager position. I have assisted in interviewing for staff at all levels. I've arranged programs and out reach participation for the three libraries. As a result I've been able to transmit my positive, enthusiastic approach to staff and local commu nities. Communication has become more open, circulation has risen, and service to the public has reached higher efficiency and has become more productive. A sense of closeness and pride in our district has been achieved. From my point of view the district concept has proved itself to be valid, vital and viable. Respectfully submitted, . c?~~~~ Patricia Kaiser Smith District Librarian -78- T Wllfl!llflil l ~-..,.:~----~-1,,...... ,.. ,.,.,, • ..,.~.,' ..,..,....,. .... ~.~""'·~··"·'< ... ,.. ,..._.,., .. ,.,..,.. ••. _ .. _...... ,.,.,..... ~ .... " .,... .. , ·- .~ .... ,, EAST LAKE COMMUNITY LIBRARY ANNUAL REPORT 1980 This year there was a tremendous increase in East Lake's circula tion. And this increase was not entirely due to the six-day work week which began in September. Doris Robinson, Library Aide I, retired in May after almost thirteen years at East Lake. Substitutes filled in until her replacement came in September. Kenneth Elk, Library Page I, resigned in October and his position of thirteen hours per week was not replaced. Instead, the other shelver's position was increased from two and one-half days per week to three days. Two volunteer film projectionists relieved the staff so they could continue with their regular work during the film programs. The connnunity librarian and library assistant attended some enrich ing meetings and conferences during the year. Joyce Cobb attended the Minnesota Association for Childhood Education Conference; the reception for Kit Williams; the reading by Kit Williams from his book Masquerade; the spring meeting of the children's and young adult's section of the Minnesota Library Association, and the workshop chaired by Angela Cohen. Mary Hanft attended two staff dialogues with the Library director and the associate director; a tour to the Minnesota Library for the Blind and the Buckham Memorial Library in Faribault, Minnesota; a supervisor's seminar on chemical dependency; the press conference for Dr. Seuss at the Children's Theatre; meetings on the 27th and Lake Planning Study, and a Longfellow Association of Residents and Property Owners meeting at the Longfellow Park Center. Changes were made in the arrangement of furnishings and shelving in order to make the collection and furnishings more accessible, convenient, and appealing to the public. The following notes some of the changes that were made. The copying machine was moved closer to the front of the library. The junior teen collection was incorporated into the teen collection. An easy nonfiction collection was formed and shelved next to the picture book collection. The paperback collection was moved to the opposite side of the room and is now near the magazines, the fiction collection and the current books collection. Some subjects requested this year were: product comparison, scrim shaw, solar heating, stained glass, glass etching, milk carton boat construction, wood carving, Minnesota bird laws, installation of glass blocks, gardening, electric cars, automotive repairs, vocations, resumes, sign language, corporations, and log splitter. The Mother Earth News has been a very popular magazine. The issues of past years and the current year circulate often. -79- The filmstrip collection has been popular with the children. The large filmstrip machine that was sent in for repairs in late 1979 was not able to be repaired and has not been replaced. The two small machines often need repairs. Preschool film attendance was excellent. Often more than one-hundred children came to view the films. During the sunnner the Thursday evening films were programmed for families. Two slide programs, the South Pacific and Japan, were presented by patrons of the East Lake Library. A marionette skit was presented by volunteers in November. Other library sponsored programs included wills and estates, antiques, genealogy, resume preparation, real estate, home remodeling, Minneapolis: Portrait of a Life Style programs, Minneapolis Police Department CPR demonstration, East Lake Library Book Discussion Club for adults, Rose Hannon poetry reading, and children's programs on small mammals, juggling, gerbils, and the winter and summer reading programs, The meeting room was used for/by a voting poll, City Planning De partment, Minneapolis Community Crime Prevention, Minneapolis Energy Office, Minneapolis Public Schools Health Services, Committee for a Shorter Work Week, Hennepin County Foster Care and the South High School faculty. During t4e school year the Minneapolis Community College held classes on Monday evenings. The AARP and Volunteer Income Tax .Assistance organizations provided volunteers to assist people in preparing their income tax forms. The Minneapolis Public Schools held a ten-week litera ture class for students from the public elementary schools in the area. In May the library assistant spent two days at the Cooper School Library where she and the school librarian met with the classes. Mrs. Cobb thought that those two days at Cooper School were well spent. In September librarians from the St. Paul Public Library met with the district librarian and the community librarian and toured the build ing. Mary Hanft explained the duties of a community librarian in the Minneapolis Public Library system. Refreshments were served to the group. In October COMcatalog instruction was given to the South High School English classes in the school library by the district and community librarians. Besides informing the students of the COMcatalog, this project created excellent contact with the school librarians. Since there was a microfiche machine in the school library, the old fiche catalog cards were left at the school library. Two interesting exhibits in the display case this year were a display of Beatrix Potter figurines, and a display about the paperback book and illustrator of Ferocious Sarah, Josie Winship Ramstad, a resident of the Seward area. Damages to Library property included: a BB gun hole in a meeting room window, a broken switch (twice) on the small display case in the -80- children's room, and the theft of the sterling silver Wind in the Willows figurines. Eggs were thrown at the back windows and through the book drop on the night of October 31 and the same evening damages to the trash dumpster resulted in a broken wheel. Colorful cloth Mouse House characters were put in the children's room display case to replace the sterling silver figurines that were stolen. The district librarian position which was established this year has created better connnunication between the community library and the administration. Nineteen-eighty was a very good year at East Lake Community Library and this was largely due to the excellent staff. Respectfully submitted, /)!Jcl/174~ Mary Hanft Community Librarian -81- ANNUAL REPORT STAFF OF THE EAST LAKE COMMUNITY LIBRARY 1980 Mary Hanft Community Librarian Joyce Cobb Library Assistant Charlene Gabler Library Aide II Doris Robinson Library Aide I, to May 9 Wilbur Sundquist Library Aide I ,6 David Swenson Library Page I .5 Kenneth Elk Library Page I, to October 14 (Temporary part-time) Michael Kulka Library Aide I, September 3 - Wayne Nelson Library Aide I, September 12 - (Temporary part-time) Catherine Quiggle Preprofessional, September 5 - (Temporary part-time) -82- ''. •' ...... ~, .... ~ ..... -.... _."' ______..~, ...... - .... '"','•••""·------·-----'"""'''-·'"''•-· ...... NOKOMIS COMMUNITY LIBRARY ANNUAL REPORT 1980 A library is more than a ''house for books." It can be and should be a way of life for its users. It can be and should be an integral part of a connnunity. Minneapolis Public Library and Information Center was awarded a grant by the National Endowment of Humanities to portray the life style of Minneapolis and its citizenry. Does Nokomis Library en hance this life style and if so how? Let's take a look at the building, its services, its collection and its staff. Nokomis is situated on a semi-residential street, one block from a bustling commercial corner, tucked into the southeasternmost part of the city. The population served is primarily Scandinavian, stable and solid. The hexagonal stone and glass building blends into the scenery and looks as new as the day it was completed twelve years ago. The atmosphere is warm and gracious. Service at Nokomis is vital. Service is given to child, student, mother, business person, scholar and retiree with equal fervor and cheer fulness, so much so, that the circulation rose for the second year in a row. Various teachers and librarians indicated subjects their students would be studying in depth. The Nokomis collection, supplemented by North Regional and Central, assured that these demands would be met and satisfied. Homebound volunteers sought titles that enhanced their pa trons' enjoyment--'tis an active, self-sufficient service. Stanley Keisel offered a ''Literary Dig" for selected students from Morris Park, Wenonah and Keewaydin schools, in the Nokomis meeting room. After twelve weeks of "good" children's literature, a mini-tea was held to honor local author Emilie Buchwald. In September St. Paul Librarians visited and observed as a part of a district tour. Also enriching their quality of life were outside groups of AARP (55 alive classes), Friendship House for Girls, Laubach tutor, Rita MacNamara, Hennepin County Foster Care, Committee for Shorter Work Week, Award Realty and Mainstreet Realty. The piece de resistance was a mini-book sale in August sponsored by the Friends of the Minneapolis Public Library. This event was held in conjunction with Metro Madness (a neighborhood function) and hopefully it will become an annual affair. Nokomis offered Thursday evening adult programs in response to heavy reference requests. The topics ranged from taxes to river tales; from wood heat to Picasso slides; from musical valentines to Suzuki recital; from the Honeywell Band to window-saving energy treatment; from wills and estates to show-and-tell antiques; from family trees to microwaves; from CPR to poetry reading; from cameras to rocks; from tole painting to town meeting; and from electronic games to garage sales. Audience attendance -83- ranged from O to 96. The goal of Thursday night as "library" night has not been fully met and will be re-evaluated in May of 1981. The Adult Book Discussion will be studied also. The group has dwindled and fal tered this year. Alice Carlson felt unable to continue as leader, so there will have to be a new format in January 1981. The programs spon sored by the MPLS Project at Nokomis were well attended and had superb publicity. Personal efforts at local publicity were given valuable assistance by the Publicity Handbook, created under the auspices of the Special Services Department. All programs suffered attendance drops during the month-long strike of the major metro newspaper. Publicity is of vital importance to inform the user and nonuser alike of the great varieties of offerings and information available at their libraries. Reading programs of "Book Bingo" in the winter and "Over the Rainbow" in the sunnner proved successful. There were 87 winners of book bags for "Book Bingo" and 250 winners of complete Burger King meals as awards for 'tover the Rainbow". Children's programs of Pangolin Puppeteers, Victor Glopa magician, Dr. Seuss Film Festival, Al Johnson, juggler, and Frisbee demonstration enjoyed large, enthusiastic audiences. The "guessing II jar of Valentine candy was stolen so it wasn't risked at Halloween. Learning Unlimited has faltered to a state of non-existence. Weekly programs of Tuesday adult movies, Wednesday preschool activities, and Friday/Saturday school age movies have steady high patronage and are part of Nokomis' permanent services. Enough of program offerings and on to the books themselves. The nonfiction collection was weeded objectively. The readership is good at Nokomis; however, this method ensured a loosening of shelves for the time being. To maintain the shelves in this manner, yearly objective weeding must be done. Both fiction and nonfiction titles from the Josten Lease plan were assimilated effortlessly as "Uncat Hardcovers." These titles have enhanced the permanent collection and enjoy heavy readership. Many titles are "lost II when they drop their "new" status. To offset this, a marketing approach is helpful as a reminder to patrons. Thus the Noko mis "impulse" table near the checkout holds varying collections. These ranged from program topics to holiday themes to "deja-vu." The table had high turnover and earned a permanent place at Nokomis. Another ap proach to eliminate shelf dusters was to create a "Humor" section. This tier of shelves holds books from LC classifications of CT, NC and PS,- again a different exposure causing valid circulation. The ''New" book tables, parallel to the display case are also permanent fixtures at Nokomis. They are handy and visible for patron viewing. The traffic flow at Nokomis remains clear and uncluttered. The fiction and non fiction were shifted in late 1979 and the most popular sections now enjoy the widest aisles for patron browsing and comfort. Signs are needed for the ends of the revised shelves. Paperback quotas were ad justed this year allowing more adult titles, fewer children's, with the teens remaining constant. The most popular titles of 1980 were Random Winds by Plain; Shelly, Otherwise Known as Shirley by Winters; The Cradle Will Fall by Clark; Crisis Investing by Casey and Covenant by Michener. A practical, elegant looking floor cassette rack aids the patron in selection and browsing of the tape collection. -84- 1980 began a cohabitation of machines with printed material. Four computer film catalogs arrived at Nokomis, plus one fiche catalog for staff use. Book Catalogs will be retained until all material is on film. These COMcats provided rapid access services to patrons. They not only cite the LC classification, but also locate the title by branch and de partment designation. COMcat use is heavy--patrons take to the machines as ducks to water! A very valuable tool to provide efficient, rapid service. Another machine that has become a service as connnon as the telephone is the photocopier. The new Savin is far more effective than the Vend-a-Copy. The bond paper is superb and the machine itself is efficient and non-threatening. The public automatically expects this service at Nokomis. The restrooms at Nokomis began renovation for handicapped persons in April and were completed in December. The reference collection was shifted twice to accommodate same and is now back in its proper shelving. The public adjusted to using the downstairs facilities with a minimum of stress and vandalism. The two major areas of vandalism this year were the destruction of our lighted sign and much spring-time beer drink ing in our window areas. Projects left undone were the teen loft and repair of the fountain. Thus, these are now goals of 1981. And, on to the staff. The staff at Nokomis underwent some changes in 1980. Jeanette George, full time CETA Aide I resigned and was re placed by Phyllis Kask, permanent part time Aide I. Productiveness has been lessened with the fewer hours of service available. An experiment to offset this, has been to have Helen Kapsalis (Roosevelt) fill in on Fridays at Nokomis. Staffing at Roosevelt doesn't permit Helen steady Fridays at Nokomis, but has helped. Donna Swenson resigned as Library Assistant, to follow her husband to Wisconsin. Many excellent appli cants were interviewed, and Ingrid Giving was chosen. She is efficient and a compliment to the staff. To further familiarize herself, Ingrid attended various children's literature workshops and story telling ses sions in the area and is auditing a children's literature course Tuesday evenings at the University of Minnesota. Both Ingrid and Phyllis attended a two-part Civil Service Personal Effectiveness Workshop. Phyllis partook of the day-long staff orientation on her own time. Leo Jenkins replaced Patrick Scholz as our maintenance engineer. He's a pleasant, capable addition and takes much pride in Nokomis. Alice Brewer, Aide II, keeps the workroom hununing, processing the new and discarding the old. She trained in six new Aide substitutes in 1980. Alice is Chairperson to revise the black "procedures" notebook in 1981. Gladys Thurnblom, Aide I, provides efficient service at the circulation desk as well as "hostess" at the Tuesday adult films. Doloras Martens is the cheerful competent "fill-in" sub Aide I on Fridays and Saturdays. Michael McClellan and Kathleen Simonson are rapid and accurate pages, without whom we'd have chaos! I attempt to keep my finger on the "pulse" of it all and try to enhance the "esprit de corps." I am ably assisted by Sheila Jorgenson and Loren Taylor; superb substitutes who are ''me" when I'm doing my district work. To aid in my general overall super- -85- vision I attended excellent seminars on alcoholism, grievances and pro ductivity, as well as my yearly experience in Effective Living at the Cenacle. I also have enjoyed and employed ideas garnered from Library Management Roundtable sessions of M.L.A. Our volunteer staff fluctuated in 1980. Nancy Sheldon was at Nokomis for six months as a General Staff Assistant. She left Nokomis for a part time paying job in her field of social work. Jackie Gunderson came to Nokomis under the auspices of the SWEP (Stnmner Work Experience) program and continued on under the CETA program in the fall. Jackie, a visually impaired youngster, is an admi rable worker and takes over the many mundane tasks so necessary to effi cient, productive operation of an agency. Truly a staff to enhance public service. To sum up, 1980 provided an opportunity for Nokomis Library to not only house books adequately, but to also provide a nurturing space for the enrichment and enhancement of the quality of life for the area's inhabitants • Respectfully submitted, 9~~~·~ Patricia Kaiser Smith Community Librarian/District Librarian -86- -.,., ..,1 .. .,,,1..., ... ,.,,1.,..,,.,.. p••fil'tl' I ANNUAL REPORT STAFF OF THE NOKOMIS COMMUNITY LIBRARY 1980 Patricia Smith Community Librarian/District Librarian Donna Swenson Library Assistant, to February 15 Ingrid Giving Library Assistant, March 11 - Alice Brewer Library Aide II Gladys Thurnblom Library Aide I Phyllis Kask Library Aide I .6, January 21 - Kathleen Simonson Library Page I .5 Michael McClellan Library Page I, 15 hours weekly Sheila Jorgenson Librarian II, Temporary part-time Loren Taylor Preprofessional, September 6 - (Temporary part-time) Doloras Martens Library Aide I, September 6 - (Temporary part-time) -87- ROOSEVELT COMMUNITY LIBRARY ANNUAL REPORT 1980 Roosevelt Library has continued to be an agency much-loved by its patrons in a stable, family-oriented neighborhood. We have managed to hold our own as far as circulation has been concerned, in spite of the fact that we are in close proximity to two strong, well-stocked libraries that are open longer hours. This fall we have also had competition from other libraries that offer six days of service in contrast to our five day week. We no longer share staff with Nokomis, although individual staff members have done some exchanging. We keep in close touch with Nokomis and East Lake through meetings, social events, and various in formal con tac ts. The most dramatic change we have had was the appointment of district librarians. We were most fortunate in having Patricia Smith assigned to our district as she has been truly innovative and creative. We havehad all sorts of special Friday morning programs. The two most popular have been the ones by Dolores Lewis on antiques and the cooky recipe exchange. Our outstanding professional project was the COMcat program at Roosevelt High School. Mrs. Smith and Eileen Baker, the high school librarian, developed a program startling in both simplicity and effectiveness. Ruth Johnson arranged to have the machine delivered to a room connected with the high school library. It was left there all month so that students could use it any time of the day. Mrs. Smith and I went over at eight o'clock in the morning three days a week and talked to the different English classes. We demonstrated the machine to a total of 1,078 students. The classes were intrigued by the machine, and the contacts made with the faculty have developed a feeling of greater closeness. The project drew articles in various professional magazines. Our most pressing problem has been the flood of new materials, how, and where to house them. Every year I do a vigorous weeding and elimi nate about 1,000 adult books at a time. The practice of checking books, records, and magazines has been an inunense help and has provided some surprises. As Mr. Teisberg commented, all our materials get heavy usage. We have been promised some desperately needed shelving, as it's impossible to find books when they are stacked here and there. Reference work has been heavy with people wanting various types of practical information: pet care, car repair, quilting, consumer infor mation, GED tests, resume writing, remodeling kitchens and baths, plumb ing repairs, and the like. Never has there been so much demand as there has been now for what it known as a shop manual, whether it be for a car, truck, or home appliance. Materials on drugs and alcoholism are also much in demand. We are going to miss the MINNESOTA STATUTES, as many -88- students come in for research in them. Demand for light reading has been satisfied by our Baker and Taylor books and by frequent purchase of paper backs. Some of the paperback series as the John Jakes and the Wagons West are as popular as hardcover books. The most popular books this year seem to have been: RANDOM WINDS, RAGE OF ANGELS, SHELLEY, and THE CRADLE WILL FALL. There has been a growing demand for large print books. Some of these, of course, are used by our homebound volunteers for their clients. The most interesting volunteer group has been Julie Sutherland's Girl Scout troup. These girls have started making regular visits to the Ebenezer Home. When the Friends of the Library made a formal visit this fall, they were impressed by the use Lucy Selander was making of juvenile volunteers here in the agency . .Among our other visitors, the most memor able group was one of St. Paul branch librarians who visited our district. Ruth Johnson came out and conducted a staff meeting. We have tried to continue these on a monthly basis. We have many non-book services that draw people in. In the spring they come in to get all the income tax forms, and at election time they flock in to register to vote. Telephone books and city directories are much used. Eight millimeter films borrowed from North Regional provide entertainment for many children's parties. Our new film borrowing service has already become popular although there hasn't been a great deal of publicity for it. We got a new copy machine machine that produces wonder ful copies. I do hope we'll be allowed to add paper and make minor repairs so that people don't have to wait. We've continued to have many activities for children. Not only did we have our usual summer reading program, but a winter one as well. This was not as popular as the summer one, as the children don't have as much free time. However, over two-hundred children attended the final winter program. Linda Randers brought homemade cookies and persuaded MacDonald's to donate orange punch as a treat for the children. The summer program had children almost living in the library. Over 700 registered, and 600 read ten books or more. Mrs. Selander had activities planned so that there was something going on every day. This summer they did a great deal of art work. This fall crafts became Story-Crafts with the craft activity tied in to some story. There was a full-page story in the newspaper on this. Bedtime story hours on Monday nights have drawn good crowds as many parents work and can't bring them in to our ever-popular Wednesday morning story hour. Several nursery schools like to come to our juvenile film programs. Last spring a group of sixth-graders came here to work on a drug unit, which provided a golden opportunity to demon strate to them the use of the COMcat. A group of retarded students from the high school make regular visits here. Other classes have made visits here, and Mrs. Selander and I have gone to different schools to advertise our wares. There have been several programs connected with the Minneapolis Project held here. Dennis Shulstad drew a good crowd of concerned people -89- from the neighborhood who were interested in what the city council was doing. We always feel hindered by lack of a meeting room, but a coupon club found a corner of our room perfectly adequate for their meeting when the YMCA was closed. Some of our programs have become traditional. Our garden shows in summer draw an interested crowd. There are always protests that nothing will be fit to exhibit, but there are always a number of items. This draws as many children as adults, and the judges are astounded at how seriously people take their comments. Our Christmas crafts show and then the spring crafts show always draw people who exhibit their paintings, quilts, and various forms of arts and crafts. We have started having demonstrations on the final day, and everyone loves the coffee parties with the homemade cookies. The high point of our social life was the retirement tea for Bernice Holtan, who had worked here for nearly twenty years. Many old friends and patrons stopped in to bid her a fond farewell. Many retired staff members and people from other agencies came to the farewell dinner which we held for her that same day. Helen Kapsalis transferred from Walker. The patrons were sad to see Mrs. Holtan leave, but were pleased to see Mrs • Kapsalis • During the past year Mrs. Smith suggested a much desired move in the location of my desk; Lucy Selander got a new desk; and Darlene Nordos got a desk of her own. Our Recordak and one COMcat have needed (and received) repairs during the year. The most needed work here, aside from getting additional shelving, involves a general painting and redecorating of the interior. Reipectfully submitted, }II ,~~ rq a.,~"Yv Normakay Marthinson Community Librarian -90- ANNUAL REPORT STAFF OF THE ROOSEVELT COMMUNITY LIBRARY 1980 Normakay Marthinson Community Librarian Lucy Selander Library Assistant Darlene Nordos Library Aide II Bernice Holtan Library Aide I, to June 6 Helen Kapsalis Library Aide I, June 9 - Marilyn McConnell Library Page I .5 -91-