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MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER ANNUAL REPORT OF THE DIRECTOR ANNUAL REPORTS of DEPARTMENTS COMMUNITY LIBRARIES ATHENAEUM 1989 Volume I CONTENTS VOLUME I ADMINISTRATION CENTRAL LIBRARY SERVICES TECHNICAL SERVICES ATHENAEUM 1989 Director of the Library. 1 Associate Director 5 Accounting Office 14 Building Staff . 24 INFORM. 28 Interlibrary Loan . 35 Personnel Office 40 Public Relations Office . 60 Research and Evaluation. 67 Chief of Central Library Services 71 Subject Departments Art/Music/Films . 81 Business/Economics 92 Children's Services. 99 Government Documents 117 Municipal Information Library. 128 History/Travel 132 Literature. 139 Sociology . 146 Special Collections. 154 Technology/Science 162 Shelving . 169 Chief of Technical Services 172 Acquisitions. 178 Catalog Department. 190 Circulation Department 203 Electronic Data Processing Department 207 MAX Barcoding Project. 212 Preparations Department . 215 Athenaeum 222 ASSOCIATE DIRECTOR Annual Report 1989 The Minneapolis Public Library and Information Center (MPLIC) is a vibrant, changing, and enormously rich cultural resource. This report briefly traces some of the staff energies, accomplishments, and institutional vision that mark MPLIC as a valued contributor to the continued success of Minneapolis and the Twin City metropolitan area. The framework for this report stems from the Associate Director's responsibility to direct improved services in administering the budget, personnel services, capital and building maintenance, public relations, research and evaluation, and INFORM/ILL. Harnessing and directing all of these activities helps MPLIC fulfill its mission as the Board and staff strive together to serve the community. I. Staff Changes Yvonne Dehne retired as Account Clerk II and her position was reclassified as Account Clerk Supervisor and assigned to Frank Pomeroy. Reorganization followed, with the Account Clerk I and Clerk Typist I now reporting directly to the Account Clerk Supervisor instead of the Library Finance Manager. This enables the Finance Manager to use her time more productively in dealing with the financial matters of the Library. Elizabeth Shelver and Evelyn Karsh retired from the Personnel Office. They not only contributed many years of productive, high quality service but left a lasting impact on personnel office standards. Following this turnover, a complete office reorganization occurred. Barbara Hoosman was named Personnel Officer, Glenee Salmon and Judith Thompson were appointed as Personnel Services Assistants, and Theresa Anderson became the Clerk Typist II .5. Bob Smith retired from the Buildings staff. Newly hired maintenance staff included Jerrold Kortas, Michael Manion, Lynnette Sanders, Scott Tilseth, and Robert Wallingford. The Research and Evaluation office was established early in January. Luis Siojo was hired as Administrative Analyst and Sally Munger was appointed to the Clerk Typist II .5 position. INFORM staff welcomed Maribeth Bacig as the appointed Librarian II in a newly created position. Roger Hurd changed to .7 hours to accommodate his schedule as graduate student in the MBA program at the University of Minnesota. Jim Magnuson joined the INFORM team as part~time clerical substitute in a position previously held by Gloria Olson. New Interlibrary Loan staff included Kathy Langston, Eric Benson, and Tahseen Ansari. -5- II. Accomplishments Finance New inventory procedures were installed in compliance with state auditor directives, augmenting staff's efforts to continually upgrade management of the equipment inventory of Central and Community Libraries. For the second year, the combined furniture and equipment budget has assisted the Chiefs by providing greater flexibility in decision making for more effective cost center management. The book budget was maintained at 12.3%, personnel costs were held to 68.8%, and other operating costs ran 18.8%. Revenue projections were extremely close to actual amounts. Expenditures were well managed but the carryover was higher than expected due to a variety of deferred projects and operational uncertainties such as pay equity and labor negotiations. Eight major contracts processed during the year were: · Purchasing a new Library vehicle. · Purchasing storm windows for Hosmer and Roosevelt. Contracting for binding of periodicals. Acquiring carpeting for Northeast. · Establishing purchase orders for general office supplies. Purchasing bookbinding equipment for Preparations Department. • Replacing arcade doors at Central Library. Processing the contract for Geac computer upgrade. Personnel The year started off with the proverbial "bang" and continued at a mad dash pace. Personnel office staff were hired and trained. More than a dozen major projects were completed in 1989 in concert with administrative discussion and approval. These include: · Initiating a system-wide performance appraisal structure. · Developing and utilizing a recruitment and selection plan for unclassified positions. Identifying and evaluating improvements in payroll and personnel budget projections. Planning orientation and ongoing training programs. · Reviewing Mercer-Meidinger-Hansen job evaluations. · Placing Library Aide I barcoders in vacant positions. · Refocusing affirmative action planning and confirming affirmative action data involving existing staff. · Enhancing recruitment of protected class and handicapped staff. · Evaluating and recommending ways to make reasonable accommodations for staff identified as handicapped. · Clarifying changes in hiring Library Page I and Aide I substitutes. · Assisting with Union Local 70 contract negotiations. • Processing pay equity and retroactive salary increases following union agreements. · Assisting the Board and Acting Director Zella Shannon in hiring MDA, Inc. as consultants and initiating the new Director search process. -6- In addition, assisting the Associate Director in handling grievances and discipline actions resulting in suspension or terminations consumed great amounts of time. Buildings The Building staff was heavily involved in assisting with the Central Library Study conducted by Ellerbe Becket and the Community Library Facilities Study undertaken by HBW. Both required enormous commitment of time and energy in providing needed information and building plans. Planning for the renovation of Washburn Community Library required maintaining close coordination with Leonard Parker Architects and MPLIC administration. In addition, Central Library building activities included: · Assisting Research and Evaluation in studying the delivery of library materials between agencies. Preparing for the installation of public access catalog (PAC) terminals in all agencies. Installing a new air compressor and additional equipment. Completing major repairs to Central'& air-conditioning system. • Replacing the garage door. Some of the projects completed in the Community Libraries were: • Replacing carpeting at Northeast. · Installing a boiler condensate return tank and pump at Roosevelt. Repairing air handling and air-compressor units at Walker and Webber Park. · Installing new storm windows at Hosmer and Roosevelt. Restoring lawns, trees, and landscape to good condition following the 1988 drought. General upgrades included installing additional electrical service and outlets, completing several painting projects, repairing sidewalks and fences, fixing leaking roofs, instituting floor and carpet cleaning systems, and dozens of other similar activities. All of these activities were accomplished to maintain the buildings and grounds in the best possible conditions for the safety and comfort of staff and library users. Public Relations Highly energized staff in the Community Libraries, at Central, and in the Public Relations Office devoted themselves to accomplishing an incredible success story with the "Year of the Young Reader - 1989" (YYR). Public Relations staff assisted the YYR committee by devising a marketing plan to focus the planning and organizing of promotional activities. This planning effort serves as the model for future institution-wide, joint venture outreach activities. -7- The Public Relations Office coordinated many media releases and production and dissemination of events calendars, posters, flyers, and brochures. This year's print production involved 450 different items representing 280 promotional pieces. This past year also featured the following major external public relations activities: · Promoting the successful Reading Fair, an outreach to child care providers, the "Library Kidfest II," and "Tons of Fun" summer reading and activities program. The Minnesota Library Association selected the Reading Fair and related packaged material as the fmalist for MIA's 1989 Public Relations Award. Promoting the AIA touring exhibition of "Printing and the French Revolution." , Promoting the Loring-Nicollet Alternative School student art exhibition. · Promoting the "Erase Illiteracy" billboard campaign sponsored by Naegele Outdoor Sign Company and other literacy concerns addressed by the Franklin Leaming Center. · Promoting the "Skyline 2000" lecture series on downtown architectural projects cosponsored with the Downtown Council. , Promoting the summer bookmobile funded through a Minneapolis Foundation grant. Designing and staffmg a library booth at the Convention Center Open House. Assisting with the preparation of the exhibit and catalog on "The Book and Its Conservation" cosponsored by Carleton College. Assisting with the completion of a user study
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