Minneapolis Public Library Annual Report of The
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MINNEAPOLIS PUBLIC LIBRARY ANNUAL REPORT OF THE DIRECTOR ANNUAL REPORTS OF DEPARTMENTS, COMMUNITY LIBRARIES, ATHENAEUM 2001 Volume I MINNEAPOLIS PUBLIC LIBRARY ANNUAL REPORT VOLUME! ADMINISTRATION CENTRAL LIBRARY SERVICES TECHNICAL SERVICES ATHENAEUM 2001 Director's Annual Report Director's Office ........................................................................................................ 1 Finance Office ......................................................................................................... 11 Public Affairs Office ............................................................................................... 15 Associate Director ........................................................................................................... 20 Buildings ................................................................................................................. 25 Human Resources Office ......................................................................................... 27 Chief of Central Library Services ................................................................................... 32 Art/Music/Video ...................................................................................................... 40 Business/Economics ................................................................................................ 44 Collections Maintenance ......................................................................................... 52 Humanities ............................................................................................................... 59 Info Line ................................................................................................................... 72 INFORM ................................................................................................................. 79 Interlibrary Loan ................................................................................................... 87 Sociology ................................................................................................................. 91 Special Collections ................................................................................................ 100 Technology/Science/Government Documents ..................................................... .111 MIL ..................................................................................................................... 119 Chief of Technical Services .......................................................................................... 122 Acquisitions ........................................................................................................... 126 Catalog/Processing ................................................................................................ 13 7 Circulation ............................................................................................................. 14 7 Systems Operations & Support ............................................................................. 152 Minneapolis Athenaeum ............................................................................................... 163 Director's Office Annual Report 2001 With the passage of the Library's capital referendum in the fall of 2000, the Board began to work more intensely on the ten-year capital campaign to improve all the community libraries in addition to construction of a new Central Library on the same site of the current, outdated facility. The New Central Library Implementation Committee continued to meet throughout the year to help with the construction of the new Central Library facility. The planning for the move of the contents of the existing building in 2002 was initiated in February 2001 when Walter Gegner was appointed to handle the Interim Operations effort for the next two years. The Community Libraries capital projects also got into full operation with the Linden Hills renovation project and the start of planning for construction of a new Pierre Bottineau Community Library at the old Grain Belt brewery site. With the capital projects picking up steam and the Central Library move preparation, the number of contracts increased in 2001. Numerous personal services agreements were issued along with routine service contracts and architectural contracts. Contracts handled by the Administrative Assistant in 2001 included: + Academic Book Center/Blackwell North America Amendment to Contract for academic and reference books purchased through 2001 + Justine Cassell for presentation to the Library staff about the MIT Technology initiatives + City of Minneapolis, Department of Health & Family Support for the Federal Weed and Seed funding for Hosmer Community Library + Philip Daniel for the Linden Hills Community Library artwork + Earth Tech for environmental investigation services of the Grain Belt site for the Pierre Bottineau Community Library project + Susan Baerg Epstein for presentations to staff and the New Central Library Implementation Committee on public library technology needs + 45 Degrees for graphic design services for the New Central Library project + Lease with Leitschuh's, Inc., for the space occupied by Pierre Bottineau Community Library through September 2002. + Cate McNeely for a presentation to Library staff on "Library of the Future" + Meisinger Construction Company for the Linden Hills Community Library expansion and renovation + Neighborhood Revitalization Program (NRP) Waite Park for the Northeast Community Library collection + NRP Linden Hills Library Community Garden 1 + Organizational Strategies for Performance Appraisal training and consultant services + Pierre Bottineau Fountain and Grounds Improvement Committee Memorandum of Understanding for fundraising to rebuild the fountain at the Grain Belt site + Professional Library Consultants Amendment for Central Library project consulting + Professional Library Consultants for consulting services to develop a basic building program for community libraries + RSP Architects for the Pierre Bottineau Community Library concept design development + Eden Taylor for development of computer readable floor plans for the community libraries + Technology Management Corporation to plan, design and implement voice, data and security systems for Central Library interim location + Ulseth contract amendment for media relations consultant services related to new central library project + WAI/Continuum Amendment for Phase II of the Central Library fire code compliance project + Youth Coordinating Board for Minneapolis After-School Program funds of $20,000 for the Homework Helper Program Staffing of the office continues to be a concern not only due to unavoidable staff illness but also due to the increasing, and changing, workload and demands on the administration clerical group. Kelli McDonough continued on workers compensation leave through the end of October. Barbara Frane did the mail run through the end of March. Substitute staff was utilized for half days to do the mail run for most of the year: Dawn Schot worked for about a two-week period and left the Library for full-time employment elsewhere. Gentral Johnson was hired in the fall and did the mail run through November 1 when she quit due to her scholarship requirement to volunteer two mornings a week - the same two mornings she was doing the mail run. The irregular staffing meant reliance on Barbara Frane to do the mail run almost full time for the entire year. The office operated on a staff of four for nearly a full year and all had to pull more than their weight to ensure continued mail and reception desk services for the Central Library in addition to other clerical tasks and specific projects as they arose. Another impact on the staffing and work capacity was due to my maternity leave in mid June through late September. Pam Nelson was detailed to the Administrative Assistant II position and ably handled most of the duties of the Office with only minimal training over a six-week period. Pam was buried in contract paperwork and in handling Board tasks in addition to supervising the Office staff. My thanks to Pam and the three regular staff for holding down the fort during my absence. 2 To help manage the increasing work demands, progress was made on the databases. The Systems Operations and Support (SOS) staff helped fine tune the statistics database so that individual agency reports could be generated that includes the non-circulation statistics such as programs, meeting room use, reference and directional reports. The individual agency reports will be expanded to include other statistics such as the In Library Use figures for materials, equipment and computers. The separate room count surveys for community libraries will eventually be incorporated into the same database so that the statistics are entered into one program and can be manipulated as needed for future decision making needs. However, this will require extensive work on the part of the SOS staff and will depend on their availability to work on and implement such a program. Until that occurs, we continue to manually calculate monthly reports from the community libraries and input the data into our existing database to generate reports as needed. Even though a three-month maternity leave interrupted work on the administrative archives, some progress was made and additional files sorted and organized. With the coming move to an interim location, the goal is to have these materials available so that work can continue