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MINNEAPOLIS PUBLIC LIBRARY ANNUAL REPORT OF THE DIRECTOR ANNUAL REPORTS OF DEPARTMENTS, COMMUNITY LIBRARIES, ATHENAEUM 1996 Volume I MINNEAPOLIS PUBLIC LIBRARY ANNUAL REPORT VOLUME I ADMINISTRATION CENTRAL LIBRARY SERVICES TECHNICAL SERVICES ATHENAEUM 1996 Director's Annual Report Director's Office ........................................................................................................ I Accounting Office . .. .. .. .. 15 Building Staff .......................................................................................................... 20 Personnel Office ...................................................................................................... 27 Public Relations Office ............................................................................................ 34 Chief of Central Library Seivices ................................................................................... 39 Art/MusicNideo ...................................................................................................... 46 Business/Economics ................................................................................................ 55 InfoLine ............................................................................................................. 63 Children's Services .................................................................................................. 70 Collections Maintenance .......................................................................................... 90 Humanities .............................................................................................................. 96 INFORM ............................................................................................................... 109 Interlibrary Loan .............................................................................................. 122 Sociology .............................................................................................................. 129 Special Collections ................................................................................................ 136 Technology/Science/Government Documents ........................................................ 147 MIL ................................................................................................................. 156 Chief of Technical Services.......................................................................................... 160 Acquisitions........................................................................................................... 164 Catalog/Processing ................................................................................................ 172 Circulation............................................................................................................. 183 Electronic Data Processing .................................................................................... 187 Minneapolis Athenaeum .............................................................................................. 190 DIRECTOR'S OFFICE Annual Report 1996 1996 was an "interim" period with the search for a new Director dominating the Library Board meeting agendas. "Interim" however does not mean stagnant. Planning efforts throughout the year resulted in the development of a 1996 Operational Plan and the Board adoption of Strategic Goals: • Technology: Ensure customer access to digital information and improve internal operations by expanding technological capability. • Services: Design services and programs in response to needs resulting from demographic and societal changes in Minneapolis. • Collection: Ensure the integrity of MPL's collection as a major community investment. • Information Services: Enhance information services that contribute to a strong Minneapolis economy. • Funding: Secure new funding sources to augment basic, tax-supported library service. • Facilities: Ensure library facilities that contribute to the civic pride of Minneapolis and are designed to be a community focus for education, information and culture. For the first time in several years, membership of the Library Board remained constant with only a change in Officers: Charlotte Anderson was elected President and Marilyn Borea Secretary for 1996. Board meetings throughout the year focused on the Director search (which began in early 1995), continued planning for a new Central Library facility and the Hosmer Community Library construction project. The hiring freeze, established in February 1995, remained in effect throughout 1996. In the Fall of 1996 the Minneapolis Heritage Preservation Commission (HPC) proposed to designate selected Minneapolis Public Library community libraries and place the facilities on the City's Historic Register: Franklin, Hosmer, Linden Hills, Roosevelt and Sumner. (The HPC also proposed designation of the old East Lake library as well as the old Walker library building currently owned by the Minneapolis Junior League.) On November 6, 1996, the Library Board went on record to oppose the proposed designation, primarily as a matter of process. Prior to informing the Library Board that it was considering libraries as part of its designation process, the HPC voted to proceed with designation and scheduled a public hearing. This issue was unresolved at the end of the year. 1 Tue most significant action of the Library Board during 1996 was the appointment of the new Director. In April, the Library Board offered the position to Mary Lawson with terms to be negotiated. The two-year search process culminated on November 6, 1996, with the Board approval of the employment contract and the appointment of Mary Lawson as the Director of the Minneapolis Public Library. There were no significant staffing changes in the Administrative Office. One change in the Director's Office staff was an upgrade of the Clerk Typist I position to a Clerk Typist II. This upgrade will allow greater flexibility and cross training as other changes, primarily technological, impact the Office and as the Office moves toward an administrative clerical pool structure in 1997. Throughout the year, staff worked diligently, continuously learning new skills, and managed to meet all necessary deadlines. With increasing demands on the Office clerical staff, processes and methods were reviewed in order to streamline job duties and functions. The first project focused on mail. With the cooperation of Central Library departments, the volume of junk mail was significantly reduced by requesting deletion of numerous individuals from the same mailing lists and eliminating previous employees from lists. Other minor changes were made to publications so they would be directed to the appropriate department or agency without being handled several times by the mail clerk. The process and route for internal mail delivery were also reviewed and written procedures developed by the end of the year. This will form a basis for further streamlining if possible. Written procedures will also help in training any new staff. Drafting and finalizing contracts took a significant portion of time and numerous discussions with the City Attorney's Office. Several large projects bid in 1996 required detailed contracts and insurance coverage. Contracts entered into in 1996 included: • Director's Employment contract with Mary L. Lawson; • Haigh, Todd and Associates for consulting services to plan for a new telephone system; • RMG Consultants, Inc., for consulting services for planning for a new integrated library system to replace the Library's GEAC system; • Minneapolis Community Development Agency for assistance with the acquisition of property and relocation of residents for the Hosmer Community Library expansion; • City of Minneapolis for Community Development Block Grant funds for ADA accessibility improvements at Central Library, the Franklin Leaming Center and for Hosmer Community Library expansion and improvements; • Shaw Lundquist Associates, Inc., for the expansion and remodeling of the Hosmer Community Library; • North State Advisers & Associates, Inc., for lobbyist services; 2 • Copy Duplicating Products for operation of the copy center at the Central Library and copiers at community libraries; • Leonard Parker Associates, Architects, Inc., for a functional and design feasibility analysis of Linden Hills Community Library; • John A. Dalsin & Son, Inc., for the Central Library roof replacement; • Baker & Taylor for books in 1997 and 1998; • Dell-Comm Inc., for installation of voice and data cabling (in preparation for a new telephone system and the integrated library system); • Andrea Myklebust as artist for the Walker Community Library art project; • Neighborhood Revitalization Program Funding Agreements: Prospect Park and East River Road Neighborhoods for the bookmobile and the Standish-Ericsson Neighborhood for computers at the Roosevelt Community Library; and a • Youth Coordinating Board funding agreement for the Step Up to Success program at the Franklin Community Library. Progress was made on the records retention program. Starting with the Director's Office files, each item was reviewed and coded for retention. Acid free folders were labeled for vital and historic records for permanent retention. Limited retention documents were placed into color coded, reinforced files. Articles and news clippings were copied onto acid free paper and other documents encapsulated. Original bound Board minutes were sent to the University of Minnesota for preservation. Loose original
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