November 6Th, 2017 Council Chambers 4:30 P.M

CITY OF BROOKS
REGULAR COUNCIL MEETING – NOVEMBER 6^TH, 2017
COUNCIL CHAMBERS
4:30 P.M.

A G E N D A

1. 2.
AGENDA

a) b)
Items to add/delete from the agenda Adoption of agenda

MINUTES

a)

Regular Council Meeting – October 2^nd, 2017

3. 4.
BUSINESS ARISING OUT OF MINUTES CORRESPONDENCE AND INFORMATION

a) b)

Update

-

-
Council Conference and/or Workshops

Safe Communities Committee

Quarterly Report

5. 6.
ACCOUNTS PAYABLE BUSINESS

a) b) c) d) e)

Proclamation for “National Children’s Day” (See letter dated October

17^th, 2017 from Early Childhood Coalition)

Proclamation for “Community Spirit Week” (See letter dated October

30^th, 2017 from Brooks & District Diabetes Association)

Proclamation for “Family Violence Prevention Week” (See letter from

Brooks & County Victim Services Unit) Appointment to FCSS Board (See memo dated October 25^th, 2017 from Deputy Chief Administrative Officer)

2017 Municipal General Election – Report to Council (See memo dated

October 17^th, 2017 from Deputy Chief Administrative Officer)

-2-

f)

City of Brooks, County of Newell, The Governors of Medicine Hat College and Grasslands Public Schools – Partnership Agreement (See

memo dated October 10^th, 2017 from Deputy Chief Administrative Officer)

g) h)

Auditing Services RFP (See memo dated November 6^th, 2017 from Manager of Finance)

2017 AUMA Resolutions (Mayor Morishita shall speak to this item)

7.

PUBLIC HEARING 5:00 p.m.

City of Brooks Bylaw – 17/13

Re: To amend the Land Use Bylaw, being Bylaw 14/12

-

-----
Call hearing to order Explanation of proposed Bylaw Persons speaking in favor of proposed Bylaw Persons speaking in opposition of proposed Bylaw Final Comments Adjourn Hearing

8. 9.
BYLAW

a)

Bylaw 17/13 – To amend the Land Use Bylaw
QUESTIONS FROM THE MEDIA
10. BUSINESS – IN CAMERA 11. ADJOURNMENT

RECOMMENDATIONS November 6^th, 2017

REFER TO: ORIGIN

RECOMMENDATION

6. (a)

Staff

Staff Staff Staff
That November 20^th, 2017 be hereby proclaimed “National

Children’s Day” in the City of Brooks.

(b)

That November 19^th– 26^th, 2017 be hereby proclaimed “Community

Spirit Week” in the City of Brooks.

(c)

That November 20^th– 26^th, 2017 be hereby proclaimed “Family

Violence Prevention Week” in the City of Brooks.

(d)

That Cathy Corbett-Schock be appointed to the FCSS Board for a

first two-year term, commencing November 14^th, 2017 and ending November 14^th, 2019.

(e)

(f)
Staff Staff
That Council accept the 2017 Municipal General Election Report as information.

That Council approve the City of Brooks entering into the Partnership Agreement with the County of Newell, The Governors of Medicine Hat College and Grasslands Public Schools.

(g)

Staff

That the Proposal for Audit Services submitted by KPMG be

awarded for 3 years with the option to renew for one year at a cost of $35,400 (thirty-five thousand four hundred) for 2017 (includes LAPP Audit), $32,100 (thirty-two thousand one hundred) for 2018, and $32,100 (thirty-two thousand one hundred) for 2019.

(h) (i)
AUMA Staff
No motion required. That Bylaw No. 17/13 be read a second time. That Bylaw No. 17/13, being a Bylaw of the City of Brooks in the Province of Alberta to amend Bylaw No. 14/12, being the Land Use Bylaw, be read a third time and adopted.

MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF BROOKS HELD IN COUNCIL CHAMBERS AT THE CITY OFFICE ON OCTOBER 2^ND, 2017 AT 4:30 P.M.

_______________________________________________________________________ PRESENT:

Mayor Barry Morishita

COUNCILLORS: Bill Prentice

Norm Gerestein Dan Klein Cathy Corbett-Schock Dennis Seibel Fred Rattai

STAFF:

Alan Martens, Chief Administrative Officer Amanda Peterson, Deputy Chief Administrative Officer Amy Rommens, Manager, Administration Megan Soldan, Executive Assistant/Recording Secretary Shelley Thomas, Manager, Finance Deanna Hickey, Supervisor, Accounting Jeff Gerestein, Manager, Human Resources Libin Joseph, HR / Inclusion Advisor Randi McPhillips, Supervisor, Recreation Tony Diep, Communications Officer Joe Thomas, Capital Projects Supervisor Natacha Entz, Development Officer Russ Tanner, Manager, Recreation and Facilities Nova Sehkon, Economic Development Coordinator

OTHERS IN ATTENDANCE:

S. Stanway, Brooks Bulletin

CALL TO ORDER:

Mayor B. Morishita called the meeting to order at 4:30 p.m.

INTRODUCTION

J. Gerestein introduced M. Soldan, Executive Assistant, as a new employee with the City of Brooks.

AGENDA

17/269

MOVED BY COUNCILLOR PRENTICE that “the agenda be

adopted as amended to remove: Item 6 f) Reimbursement for

Water Line Leak”.

MOTION CARRIED

Regular Council Minutes October 2^nd, 2017
Page
2

MINUTES

17/270 17/271 17/272 17/273
MOVED BY COUNCILLOR SEIBEL that “the Minutes of the Regular Council Meeting held September 18^th, 2017 be hereby approved”.

MOTION CARRIED

BUSINESS ARISING OUT OF MINUTES

There was no business arising out of the Minutes.

CORRESPONDENCE AND INFORMATION

MOVED BY COUNCILLOR GERESTEIN that “the following items of correspondence be received as information:

a)

b)

Notes

-

-
Council Committee September 26^th, 2017

Update

-

Council Conference and/or Workshops”.

MOTION CARRIED

ACCOUNTS PAYABLE

MOVED BY COUNCILLOR RATTAI that “the Accounts Payable listing presented in the amount of one million, four hundred forty thousand, four hundred forty-eight dollars and nine cents ($1,440,448.09) be hereby approved”.

MOTION CARRIED

BUSINESS Proclamation for Help Find a Cure for Diabetes Days _____________________________________________________

MOVED BY COUNCILLOR CORBETT-SCHOCK that “October 2^nd–

18^th, 2017 be hereby proclaimed ‘Help Find a Cure for Diabetes Days’ in the City of Brooks”.

MOTION CARRIED

Page
3

Proclamation for National Teen Driver Safety Week _____________________________________________________

17/274

MOVED BY COUNCILLOR RATTAI that “October 15^th– 21^st, 2017

be hereby proclaimed ‘National Teen Driver Safety Week’ in the City of Brooks”.

MOTION CARRIED

Proclamation for National Fire Prevention Week _____________________________________________________

17/275

MOVED BY COUNCILLOR GERESTEIN that “October 8^th– 14^th,

2017 be hereby proclaimed ‘National Fire Prevention Week’ in the City of Brooks”.

MOTION CARRIED

Citizen’s Committee Report on Council Remuneration

_____________________________________________________

17/276 17/277 17/278
MOVED BY COUNCILLOR SEIBEL that “Council approve and adopt

the 2017 Citizen’s Committee Report on Council Remuneration”.

MOTION CARRIED

Policy L-001-007(I) Reimbursement of Expenses Policy _____________________________________________________

MOVED BY COUNCILLOR KLEIN that “Policy L-001-007(I) entitled

‘Reimbursement of Expenses Policy’ be hereby approved”.

MOTION CARRIED

Brooks Food Bank Addition _____________________________________________________

MOVED BY COUNCILLOR CORBETT-SCHOCK that “the City of Brooks fund the addition at the Brooks Food Bank in an amount of up to one hundred forty thousand dollars ($140,000) with seventy thousand dollars ($70,000) coming from the new County Regional Enhancement Program and seventy thousand dollars ($70,000)

coming from the Council Projects Reserve”.

MOTION CARRIED

Page
4

IN CAMERA

17/279 17/280
MOVED BY COUNCILLOR KLEIN that “the meeting move In Camera at 5:12 p.m.”

MOTION CARRIED
MOVED BY COUNCILLOR PRENTICE that “the meeting move out of In Camera at 5:30 p.m.”

MOTION CARRIED

ADJOURNMENT

17/281

MOVED BY COUNCILLOR PRENTICE that “the meeting adjourn at

5:31 p.m.”

MOTION CARRIED

_________________________________

Mayor

_________________________________

Chief Administrative Officer

Quarterly Report – Safe Communities Committee

July – September 2017

o A delegation from the Southern Alberta Child Advocacy Centre attended the July meeting and provided information regarding child abuse and the work that the Centre does to assist those affected.



The Centre was started by Sheldon Kennedy in 2013. The Committee wanted to bring awareness to the Centre and Sheldon’s message. Sheldon will be in Brooks October 25^thand a screening of

“Swift Current” will be shown to community members at 6:00 p.m. at the Griffin Park

Amphitheatre. Due to the nature of the content, it is recommended for ages 16 and over. o A new sign is being created for the Brooks Skateboard Park which will have the rules and expectations posted on it. The frame of the sign was generously donated by a local company, TCB Welding, and the graphics are being finalized at this time. We hope to have the sign installed soon. o Grant funding was sought for My Hero & Me which was to take place in November. Unfortunately, the grant application was not approved and the event will not proceed this year.

o The BCHS “Smoke Pit” has been a topic of discussion due to the fact that Provincial Legislation states

that no person shall smoke on a school property and no person under the age of 18 shall smoke any tobacco product. A Smoking Task Force has been created and has met with the Grasslands School Board

to discuss the matter. The “Smoke Pit” has been removed from BCHS and the Task Force will continue

to find ways to deter students from smoking. o A delegation from the Grasslands Innovations School Wellness team attended our September meeting and provided information regarding the newly created Community Collaborative Network.



The Network is fully funded by Alberta Health Services and their role is to identify and mobilize community assets related to mental health. Discussion was held regarding the possible role the Safe Communities Committee could play. o National Teen Driver Safety Week is being held October 15^th– 21^st, 2017. The Committee has sponsored a sign which will be located at IGA for the month of October. The Committee and the Safe Communities Facilitator will be working with RCMP, Municipal Enforcement and the school divisions in order to get the word out about the dangers of drugged, distracted, impaired and aggressive driving. o Jolene Fraser, the Safe Communities Facilitator was hired in May and has been active in the community since. Some of the projects/initiatives she has been working on include:



Meeting with various groups including: Early Childhood Development Coalition, Drug Task Force,

Brooks and District Victim’s Services, DVIT and Rural Crime Watch, Community Collaborative

Network;



Continuing work with the Habitual Offenders Program;

Presenting at JBS’ Safety Day;

Presenting at City of Brooks Summer Camps, topics including Internet and Cell Phone Safety;

Participating in “Set for School”, where information regarding crosswalk and bike safety was

presented in collaboration with Municipal Enforcement;



Participating in Car Seat Clinics;

Working with the RCMP to create a “Safe Transaction Zone”, a safe place where members of the

public can meet to conduct internet transactions; and,



Creating a Water Safety Subcommittee in order to determine the best way to provide water safety information to the community.

CITY OF BROOKS
ACCOUNTS PAYABLE CHEQUE REGISTER
November 6, 2017 Council Meeting

CHEQUE#

SUPPLIER NAME

AMOUNT

INVOICE#

DESCRIPTION

EFT-20

Local Authorities Pension

51,364.51

PP #20 2017 LAPP

PP#20 SEPTEMBER 16 - SEPTEMBER 29 2017

EFT-20

Canada Reveneue Agency

67,825.38

69,152.00
PP #20 2017 CRA
17353
PP#20 SEPTEMBER 16 - SEPTEMBER 29 2017

LIBRARY REQUISITION 4TH QUARTER 2017

00253-0001

00253-0002
Brooks Public Library

Newell Regional Services Corporation

2,025.29

619.47
1472 1473
WD OPERATIONS - SEPT 2017 TRUCK FILL ADMIN BILLING - SEPT 2017

UTILITIES BULK WATER - SEPT 2017

2,463.20

OCT 4 2017-BULK

198,703.20 203,811.16
OCT 4 2017-WATER UTILITIES METER READ - SEPT 2017
EFT-21 EFT-21
Local Authorities Pension Canada Reveneue Agency Alberta Municipal Services Corporation Intelligenz Ltd.
51,784.52 66,831.11
115,946.95
78,750.00
705,465.63
PP #21 2017 LAPP PP #21 2017 CRA
17-1020544
125
PP#21 SEPTEMBER 30 - OCTOBER 13 2017 PP#21 SEPTEMBER 30 - OCTOBER 13 2017 SEPTEMBER 2017 GAS/POWER BILL ALL DEPTS. RECREATION SOFTWARE
00255-0001 00258-0001
Grand Total Payments

CITY OF BROOKS

Page : 1

AP5090

Date :

Cheque Register-Summary-Bank

Nov 01, 2017 Cheque No.

Time : 8:14 am

@YO001 To ZUB001 06-Oct-2017 To 06-Nov-2017

Supplier : Pay Date :
Status : All
Seq :

Medium : M=Manual C=Computer E=EFT-PA

Bank

:

02 - CHINOOK CREDIT UNION - BROOKS GENERAL

Cheque # Cheque Date

Supplier

Supplier Name

Status

Batch

686

Amount
Medium

CCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCC
64771 64772 64773 64774 64775 64776 64777 64778 64779 64780 64781 64782 64783 64784 64785 64786 64787 64788 64789 64790 64791 64792 64793 64794 64795 64796 64797 64798 64799 64800 64801 64802 64803 64804 64805 64806 64807 64808 64809 64810 64811 64812 64813 64814 64815 64816 64817 64818 64819 64820 64821 64822 64823 64824 64825 64826
18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017
ADH001 ALB004 ALB097 BAC002 BAY003 BID003

ADHANOM, SIMON

Issued

183.00

204.75
5,250.00
280.00
1,576.00
801.00 100.00 101.85 142.49 280.77 105.00 300.00 859.96
1,500.00 2,000.00
722.00
52.50

ALBERTA ASSOCIATION OF MUNICIPALDIST Issued

686

686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686

ALBERTA COUNSEL

Issued

Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued
BACTOL, JESS BAYADOG, CHERRY BIDYK, LINDA
BRO008 BRO020 BRO022 BRO023 BRO044 CIT007
BROOKS JUNIOR A HOCKEYASSOCIATION BROOKS GREENHOUSES BROOKS HOME HARDWARE BROOKS HOTEL LTD. BROWNLEE LLP CITY OF BROOKS-PETTY CASH COCA-COLA BOTTLING COMPANY COMMUNITIES IN BLOOM
COC001 COM007 COM019 COR020 CRA003 CUR012 FAR003 FIN002
COMMUNITY FUTURES - ENTRE-CORP BUSI Issued

CORTES, CARLOS

Issued

Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued
CRACKMASTER BROOKS CURRIE COMMUNICATIONS FARAH, JAMAH
125.00
1,039.00
789.04
49.50
FINNING CANADA
FOU004 FRA013 FRO006 GAL005 GAU001 GOD002 GOM001 GRA004 HAG004 HEI001
FOUR LEE HOLDINGS LTD.

FRASER, JOLENE

638.29

52.49

FRONTIER SAFETY SUPPLY

GALDAMEZ, JOSE

440.00

280.00
55.50
GAUNT, ARDYTH GODDEN, LEORA

GOMEZ, DINA

873.00

25.50

GRASSLANDS REGISTRY

HAGEMEYER CANADA INC. O/A VALLEN HEINRICHS, HAROLD HEMSING, MICHELE
1,475.42 1,200.00

35.00

HEM007

HUT003 INP001

HUTTON COMMUNICATIONS OF CANADAINC Issued

6,266.08

39,583.12
280.00 820.00
3,150.00
522.00
78.36
INPHASE ELECTRIC & CONTROLS ION, TRUDI
Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued
ION001

JIA001

JIANG, YU GUI

LAD001 MED016 MHA001 MIK002 MIN004 MIN019 MOT002 MRO003 NAD001 NAJ001 NES004 NES006 NEU001 NEW010 PET026 PHI005
LADY CARMEN TRUCKING LTD. MEDINA, GLORIA M.H. ATTERSALL MARKETINGLTD MIKE'S INSPECTION LT. MINISTER OF FINANCE MINISTER OF FINANCE - LAND TITLES MOTION CANADA
2,625.00
943.43
90.00
209.13 232.00 480.00 720.00 760.00 760.00 280.00
47.72
MROWIL, FLARA NADJA, DEBBIE NAJDA, HENRY NESBITT, JOHN NESBITT, ROBYN NEUFELD, PAT NEW-WAY IRRIGATION LTD PETERSON, JACQUELINE PHILIP, DON
280.00 815.00
2,892.72
29.26
PT00001781 HELM, KYLE PUR001 REG008 ROD005 ROG002
PUROLATOR COURIER LTD. REGNER, MIKE RODRIGUEZ, MIGUEL ROGERS
464.15
1,339.00
103.80