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November 6Th, 2017 Council Chambers 4:30 P.M

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November 6Th, 2017 Council Chambers 4:30 P.M CITY OF BROOKS REGULAR COUNCIL MEETING – NOVEMBER 6TH, 2017 COUNCIL CHAMBERS 4:30 P.M. A G E N D A 1. AGENDA a) Items to add/delete from the agenda b) Adoption of agenda 2. MINUTES a) Regular Council Meeting – October 2nd, 2017 3. BUSINESS ARISING OUT OF MINUTES 4. CORRESPONDENCE AND INFORMATION a) Update - Council Conference and/or Workshops b) Quarterly Report - Safe Communities Committee 5. ACCOUNTS PAYABLE 6. BUSINESS a) Proclamation for “National Children’s Day” (See letter dated October 17th, 2017 from Early Childhood Coalition) b) Proclamation for “Community Spirit Week” (See letter dated October 30th, 2017 from Brooks & District Diabetes Association) c) Proclamation for “Family Violence Prevention Week” (See letter from Brooks & County Victim Services Unit) d) Appointment to FCSS Board (See memo dated October 25th, 2017 from Deputy Chief Administrative Officer) e) 2017 Municipal General Election – Report to Council (See memo dated October 17th, 2017 from Deputy Chief Administrative Officer) -2- f) City of Brooks, County of Newell, The Governors of Medicine Hat College and Grasslands Public Schools – Partnership Agreement (See memo dated October 10th, 2017 from Deputy Chief Administrative Officer) g) Auditing Services RFP (See memo dated November 6th, 2017 from Manager of Finance) h) 2017 AUMA Resolutions (Mayor Morishita shall speak to this item) 7. PUBLIC HEARING 5:00 p.m. City of Brooks Bylaw – 17/13 Re: To amend the Land Use Bylaw, being Bylaw 14/12 - Call hearing to order - Explanation of proposed Bylaw - Persons speaking in favor of proposed Bylaw - Persons speaking in opposition of proposed Bylaw - Final Comments - Adjourn Hearing 8. BYLAW a) Bylaw 17/13 – To amend the Land Use Bylaw 9. QUESTIONS FROM THE MEDIA 10. BUSINESS – IN CAMERA 11. ADJOURNMENT RECOMMENDATIONS November 6th, 2017 REFER TO: ORIGIN RECOMMENDATION 6. (a) Staff That November 20th, 2017 be hereby proclaimed “National Children’s Day” in the City of Brooks. (b) Staff That November 19th – 26th, 2017 be hereby proclaimed “Community Spirit Week” in the City of Brooks. (c) Staff That November 20th – 26th, 2017 be hereby proclaimed “Family Violence Prevention Week” in the City of Brooks. (d) Staff That Cathy Corbett-Schock be appointed to the FCSS Board for a first two-year term, commencing November 14th, 2017 and ending November 14th, 2019. (e) Staff That Council accept the 2017 Municipal General Election Report as information. (f) Staff That Council approve the City of Brooks entering into the Partnership Agreement with the County of Newell, The Governors of Medicine Hat College and Grasslands Public Schools. (g) Staff That the Proposal for Audit Services submitted by KPMG be awarded for 3 years with the option to renew for one year at a cost of $35,400 (thirty-five thousand four hundred) for 2017 (includes LAPP Audit), $32,100 (thirty-two thousand one hundred) for 2018, and $32,100 (thirty-two thousand one hundred) for 2019. (h) AUMA No motion required. (i) Staff That Bylaw No. 17/13 be read a second time. That Bylaw No. 17/13, being a Bylaw of the City of Brooks in the Province of Alberta to amend Bylaw No. 14/12, being the Land Use Bylaw, be read a third time and adopted. MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF BROOKS HELD IN COUNCIL CHAMBERS AT THE CITY OFFICE ON OCTOBER 2ND, 2017 AT 4:30 P.M. _______________________________________________________________________ PRESENT: Mayor Barry Morishita COUNCILLORS: Bill Prentice Norm Gerestein Dan Klein Cathy Corbett-Schock Dennis Seibel Fred Rattai STAFF: Alan Martens, Chief Administrative Officer Amanda Peterson, Deputy Chief Administrative Officer Amy Rommens, Manager, Administration Megan Soldan, Executive Assistant/Recording Secretary Shelley Thomas, Manager, Finance Deanna Hickey, Supervisor, Accounting Jeff Gerestein, Manager, Human Resources Libin Joseph, HR / Inclusion Advisor Randi McPhillips, Supervisor, Recreation Tony Diep, Communications Officer Joe Thomas, Capital Projects Supervisor Natacha Entz, Development Officer Russ Tanner, Manager, Recreation and Facilities Nova Sehkon, Economic Development Coordinator OTHERS IN ATTENDANCE: S. Stanway, Brooks Bulletin CALL TO ORDER: Mayor B. Morishita called the meeting to order at 4:30 p.m. INTRODUCTION J. Gerestein introduced M. Soldan, Executive Assistant, as a new employee with the City of Brooks. AGENDA 17/269 MOVED BY COUNCILLOR PRENTICE that “the agenda be adopted as amended to remove: Item 6 f) Reimbursement for Water Line Leak”. MOTION CARRIED Regular Council Minutes Page 2 October 2nd, 2017 MINUTES 17/270 MOVED BY COUNCILLOR SEIBEL that “the Minutes of the Regular Council Meeting held September 18th, 2017 be hereby approved”. MOTION CARRIED BUSINESS ARISING OUT OF MINUTES There was no business arising out of the Minutes. CORRESPONDENCE AND INFORMATION 17/271 MOVED BY COUNCILLOR GERESTEIN that “the following items of correspondence be received as information: a) Notes - Council Committee - September 26th, 2017 b) Update - Council Conference and/or Workshops”. MOTION CARRIED ACCOUNTS PAYABLE 17/272 MOVED BY COUNCILLOR RATTAI that “the Accounts Payable listing presented in the amount of one million, four hundred forty thousand, four hundred forty-eight dollars and nine cents ($1,440,448.09) be hereby approved”. MOTION CARRIED BUSINESS Proclamation for Help Find a Cure for Diabetes Days _____________________________________________________ 17/273 MOVED BY COUNCILLOR CORBETT-SCHOCK that “October 2nd – 18th, 2017 be hereby proclaimed ‘Help Find a Cure for Diabetes Days’ in the City of Brooks”. MOTION CARRIED Regular Council Minutes Page 3 October 2nd, 2017 Proclamation for National Teen Driver Safety Week _____________________________________________________ 17/274 MOVED BY COUNCILLOR RATTAI that “October 15th – 21st, 2017 be hereby proclaimed ‘National Teen Driver Safety Week’ in the City of Brooks”. MOTION CARRIED Proclamation for National Fire Prevention Week _____________________________________________________ 17/275 MOVED BY COUNCILLOR GERESTEIN that “October 8th – 14th, 2017 be hereby proclaimed ‘National Fire Prevention Week’ in the City of Brooks”. MOTION CARRIED Citizen’s Committee Report on Council Remuneration _____________________________________________________ 17/276 MOVED BY COUNCILLOR SEIBEL that “Council approve and adopt the 2017 Citizen’s Committee Report on Council Remuneration”. MOTION CARRIED Policy L-001-007(I) Reimbursement of Expenses Policy _____________________________________________________ 17/277 MOVED BY COUNCILLOR KLEIN that “Policy L-001-007(I) entitled ‘Reimbursement of Expenses Policy’ be hereby approved”. MOTION CARRIED Brooks Food Bank Addition _____________________________________________________ 17/278 MOVED BY COUNCILLOR CORBETT-SCHOCK that “the City of Brooks fund the addition at the Brooks Food Bank in an amount of up to one hundred forty thousand dollars ($140,000) with seventy thousand dollars ($70,000) coming from the new County Regional Enhancement Program and seventy thousand dollars ($70,000) coming from the Council Projects Reserve”. MOTION CARRIED Regular Council Minutes Page 4 October 2nd, 2017 IN CAMERA 17/279 MOVED BY COUNCILLOR KLEIN that “the meeting move In Camera at 5:12 p.m.” MOTION CARRIED 17/280 MOVED BY COUNCILLOR PRENTICE that “the meeting move out of In Camera at 5:30 p.m.” MOTION CARRIED ADJOURNMENT 17/281 MOVED BY COUNCILLOR PRENTICE that “the meeting adjourn at 5:31 p.m.” MOTION CARRIED _________________________________ Mayor _________________________________ Chief Administrative Officer Quarterly Report – Safe Communities Committee July – September 2017 o A delegation from the Southern Alberta Child Advocacy Centre attended the July meeting and provided information regarding child abuse and the work that the Centre does to assist those affected. The Centre was started by Sheldon Kennedy in 2013. The Committee wanted to bring awareness to the Centre and Sheldon’s message. Sheldon will be in Brooks October 25th and a screening of “Swift Current” will be shown to community members at 6:00 p.m. at the Griffin Park Amphitheatre. Due to the nature of the content, it is recommended for ages 16 and over. o A new sign is being created for the Brooks Skateboard Park which will have the rules and expectations posted on it. The frame of the sign was generously donated by a local company, TCB Welding, and the graphics are being finalized at this time. We hope to have the sign installed soon. o Grant funding was sought for My Hero & Me which was to take place in November. Unfortunately, the grant application was not approved and the event will not proceed this year. o The BCHS “Smoke Pit” has been a topic of discussion due to the fact that Provincial Legislation states that no person shall smoke on a school property and no person under the age of 18 shall smoke any tobacco product. A Smoking Task Force has been created and has met with the Grasslands School Board to discuss the matter. The “Smoke Pit” has been removed from BCHS and the Task Force will continue to find ways to deter students from smoking. o A delegation from the Grasslands Innovations School Wellness team attended our September meeting and provided information regarding the newly created Community Collaborative Network. The Network is fully funded by Alberta Health Services and their role is to identify and mobilize community assets related to mental health. Discussion was held regarding the possible role the Safe Communities Committee could play. o National Teen Driver Safety Week is being held October
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