November 6Th, 2017 Council Chambers 4:30 P.M

CITY OF BROOKS REGULAR COUNCIL MEETING – NOVEMBER 6TH, 2017 COUNCIL CHAMBERS 4:30 P.M. A G E N D A 1. 2. AGENDA a) b) Items to add/delete from the agenda Adoption of agenda MINUTES <ul style="display: flex;"><li style="flex:1">a) </li><li style="flex:1">Regular Council Meeting – October 2nd, 2017 </li></ul>3. 4. BUSINESS ARISING OUT OF MINUTES CORRESPONDENCE AND INFORMATION a) b) <ul style="display: flex;"><li style="flex:1">Update </li><li style="flex:1">-</li></ul>- Council Conference and/or Workshops <ul style="display: flex;"><li style="flex:1">Safe Communities Committee </li><li style="flex:1">Quarterly Report </li></ul>5. 6. ACCOUNTS PAYABLE BUSINESS a) b) c) d) e) Proclamation for “National Children’s Day” (See letter dated October 17th, 2017 from Early Childhood Coalition) Proclamation for “Community Spirit Week” (See letter dated October 30th, 2017 from Brooks & District Diabetes Association) Proclamation for “Family Violence Prevention Week” (See letter from Brooks & County Victim Services Unit) Appointment to FCSS Board (See memo dated October 25th, 2017 from Deputy Chief Administrative Officer) 2017 Municipal General Election – Report to Council (See memo dated October 17th, 2017 from Deputy Chief Administrative Officer) -2- f) City of Brooks, County of Newell, The Governors of Medicine Hat College and Grasslands Public Schools – Partnership Agreement (See memo dated October 10th, 2017 from Deputy Chief Administrative Officer) g) h) Auditing Services RFP (See memo dated November 6th, 2017 from Manager of Finance) 2017 AUMA Resolutions (Mayor Morishita shall speak to this item) <ul style="display: flex;"><li style="flex:1">7. </li><li style="flex:1">PUBLIC HEARING 5:00 p.m. </li></ul>City of Brooks Bylaw – 17/13 Re: To amend the Land Use Bylaw, being Bylaw 14/12 ------ Call hearing to order Explanation of proposed Bylaw Persons speaking in favor of proposed Bylaw Persons speaking in opposition of proposed Bylaw Final Comments Adjourn Hearing 8. 9. BYLAW a) Bylaw 17/13 – To amend the Land Use Bylaw QUESTIONS FROM THE MEDIA 10. BUSINESS – IN CAMERA 11. ADJOURNMENT RECOMMENDATIONS November 6th, 2017 <ul style="display: flex;"><li style="flex:1">REFER TO: ORIGIN </li><li style="flex:1">RECOMMENDATION </li></ul><ul style="display: flex;"><li style="flex:1">6. (a) </li><li style="flex:1">Staff </li></ul>Staff Staff Staff That November 20th, 2017 be hereby proclaimed “National Children’s Day” in the City of Brooks. (b) That November 19th – 26th, 2017 be hereby proclaimed “Community Spirit Week” in the City of Brooks. <ul style="display: flex;"><li style="flex:1">(c) </li><li style="flex:1">That November 20th – 26th, 2017 be hereby proclaimed “Family </li></ul>Violence Prevention Week” in the City of Brooks. <ul style="display: flex;"><li style="flex:1">(d) </li><li style="flex:1">That Cathy Corbett-Schock be appointed to the FCSS Board for a </li></ul>first two-year term, commencing November 14th, 2017 and ending November 14th, 2019. (e) (f) Staff Staff That Council accept the 2017 Municipal General Election Report as information. That Council approve the City of Brooks entering into the Partnership Agreement with the County of Newell, The Governors of Medicine Hat College and Grasslands Public Schools. <ul style="display: flex;"><li style="flex:1">(g) </li><li style="flex:1">Staff </li><li style="flex:1">That the Proposal for Audit Services submitted by KPMG be </li></ul>awarded for 3 years with the option to renew for one year at a cost of $35,400 (thirty-five thousand four hundred) for 2017 (includes LAPP Audit), $32,100 (thirty-two thousand one hundred) for 2018, and $32,100 (thirty-two thousand one hundred) for 2019. (h) (i) AUMA Staff No motion required. That Bylaw No. 17/13 be read a second time. That Bylaw No. 17/13, being a Bylaw of the City of Brooks in the Province of Alberta to amend Bylaw No. 14/12, being the Land Use Bylaw, be read a third time and adopted. MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF BROOKS HELD IN COUNCIL CHAMBERS AT THE CITY OFFICE ON OCTOBER 2ND, 2017 AT 4:30 P.M. _______________________________________________________________________ PRESENT: Mayor Barry Morishita COUNCILLORS: Bill Prentice Norm Gerestein Dan Klein Cathy Corbett-Schock Dennis Seibel Fred Rattai STAFF: Alan Martens, Chief Administrative Officer Amanda Peterson, Deputy Chief Administrative Officer Amy Rommens, Manager, Administration Megan Soldan, Executive Assistant/Recording Secretary Shelley Thomas, Manager, Finance Deanna Hickey, Supervisor, Accounting Jeff Gerestein, Manager, Human Resources Libin Joseph, HR / Inclusion Advisor Randi McPhillips, Supervisor, Recreation Tony Diep, Communications Officer Joe Thomas, Capital Projects Supervisor Natacha Entz, Development Officer Russ Tanner, Manager, Recreation and Facilities Nova Sehkon, Economic Development Coordinator OTHERS IN ATTENDANCE: S. Stanway, Brooks Bulletin CALL TO ORDER: Mayor B. Morishita called the meeting to order at 4:30 p.m. INTRODUCTION J. Gerestein introduced M. Soldan, Executive Assistant, as a new employee with the City of Brooks. AGENDA <ul style="display: flex;"><li style="flex:1">17/269 </li><li style="flex:1">MOVED BY COUNCILLOR PRENTICE that “the agenda be </li></ul>adopted as amended to remove: Item 6 f) Reimbursement for Water Line Leak”. MOTION CARRIED Regular Council Minutes October 2nd, 2017 Page 2MINUTES 17/270 17/271 17/272 17/273 MOVED BY COUNCILLOR SEIBEL that “the Minutes of the Regular Council Meeting held September 18th, 2017 be hereby approved”. MOTION CARRIED BUSINESS ARISING OUT OF MINUTES There was no business arising out of the Minutes. CORRESPONDENCE AND INFORMATION MOVED BY COUNCILLOR GERESTEIN that “the following items of correspondence be received as information: a) b) <ul style="display: flex;"><li style="flex:1">Notes </li><li style="flex:1">-</li></ul>- Council Committee September 26th, 2017 <ul style="display: flex;"><li style="flex:1">Update </li><li style="flex:1">-</li><li style="flex:1">Council Conference and/or Workshops”. </li></ul>MOTION CARRIED ACCOUNTS PAYABLE MOVED BY COUNCILLOR RATTAI that “the Accounts Payable listing presented in the amount of one million, four hundred forty thousand, four hundred forty-eight dollars and nine cents ($1,440,448.09) be hereby approved”. MOTION CARRIED BUSINESS Proclamation for Help Find a Cure for Diabetes Days _____________________________________________________ MOVED BY COUNCILLOR CORBETT-SCHOCK that “October 2nd – 18th, 2017 be hereby proclaimed ‘Help Find a Cure for Diabetes Days’ in the City of Brooks”. MOTION CARRIED Regular Council Minutes October 2nd, 2017 Page 3Proclamation for National Teen Driver Safety Week _____________________________________________________ <ul style="display: flex;"><li style="flex:1">17/274 </li><li style="flex:1">MOVED BY COUNCILLOR RATTAI that “October 15th – 21st, 2017 </li></ul>be hereby proclaimed ‘National Teen Driver Safety Week’ in the City of Brooks”. MOTION CARRIED Proclamation for National Fire Prevention Week _____________________________________________________ <ul style="display: flex;"><li style="flex:1">17/275 </li><li style="flex:1">MOVED BY COUNCILLOR GERESTEIN that “October 8th – 14th, </li></ul>2017 be hereby proclaimed ‘National Fire Prevention Week’ in the City of Brooks”. MOTION CARRIED Citizen’s Committee Report on Council Remuneration _____________________________________________________ 17/276 17/277 17/278 MOVED BY COUNCILLOR SEIBEL that “Council approve and adopt the 2017 Citizen’s Committee Report on Council Remuneration”. MOTION CARRIED Policy L-001-007(I) Reimbursement of Expenses Policy _____________________________________________________ MOVED BY COUNCILLOR KLEIN that “Policy L-001-007(I) entitled ‘Reimbursement of Expenses Policy’ be hereby approved”. MOTION CARRIED Brooks Food Bank Addition _____________________________________________________ MOVED BY COUNCILLOR CORBETT-SCHOCK that “the City of Brooks fund the addition at the Brooks Food Bank in an amount of up to one hundred forty thousand dollars ($140,000) with seventy thousand dollars ($70,000) coming from the new County Regional Enhancement Program and seventy thousand dollars ($70,000) coming from the Council Projects Reserve”. MOTION CARRIED Regular Council Minutes October 2nd, 2017 Page 4IN CAMERA 17/279 17/280 MOVED BY COUNCILLOR KLEIN that “the meeting move In Camera at 5:12 p.m.” MOTION CARRIED MOVED BY COUNCILLOR PRENTICE that “the meeting move out of In Camera at 5:30 p.m.” MOTION CARRIED ADJOURNMENT <ul style="display: flex;"><li style="flex:1">17/281 </li><li style="flex:1">MOVED BY COUNCILLOR PRENTICE that “the meeting adjourn at </li></ul>5:31 p.m.” MOTION CARRIED _________________________________ Mayor _________________________________ Chief Administrative Officer Quarterly Report – Safe Communities Committee July – September 2017 o A delegation from the Southern Alberta Child Advocacy Centre attended the July meeting and provided information regarding child abuse and the work that the Centre does to assist those affected. The Centre was started by Sheldon Kennedy in 2013. The Committee wanted to bring awareness to the Centre and Sheldon’s message. Sheldon will be in Brooks October 25th and a screening of “Swift Current” will be shown to community members at 6:00 p.m. at the Griffin Park Amphitheatre. Due to the nature of the content, it is recommended for ages 16 and over. o A new sign is being created for the Brooks Skateboard Park which will have the rules and expectations posted on it. The frame of the sign was generously donated by a local company, TCB Welding, and the graphics are being finalized at this time. We hope to have the sign installed soon. o Grant funding was sought for My Hero & Me which was to take place in November. Unfortunately, the grant application was not approved and the event will not proceed this year. o The BCHS “Smoke Pit” has been a topic of discussion due to the fact that Provincial Legislation states that no person shall smoke on a school property and no person under the age of 18 shall smoke any tobacco product. A Smoking Task Force has been created and has met with the Grasslands School Board to discuss the matter. The “Smoke Pit” has been removed from BCHS and the Task Force will continue to find ways to deter students from smoking. o A delegation from the Grasslands Innovations School Wellness team attended our September meeting and provided information regarding the newly created Community Collaborative Network. The Network is fully funded by Alberta Health Services and their role is to identify and mobilize community assets related to mental health. Discussion was held regarding the possible role the Safe Communities Committee could play. o National Teen Driver Safety Week is being held October 15th – 21st, 2017. The Committee has sponsored a sign which will be located at IGA for the month of October. The Committee and the Safe Communities Facilitator will be working with RCMP, Municipal Enforcement and the school divisions in order to get the word out about the dangers of drugged, distracted, impaired and aggressive driving. o Jolene Fraser, the Safe Communities Facilitator was hired in May and has been active in the community since. Some of the projects/initiatives she has been working on include: Meeting with various groups including: Early Childhood Development Coalition, Drug Task Force, Brooks and District Victim’s Services, DVIT and Rural Crime Watch, Community Collaborative Network; Continuing work with the Habitual Offenders Program; Presenting at JBS’ Safety Day; Presenting at City of Brooks Summer Camps, topics including Internet and Cell Phone Safety; Participating in “Set for School”, where information regarding crosswalk and bike safety was presented in collaboration with Municipal Enforcement; Participating in Car Seat Clinics; Working with the RCMP to create a “Safe Transaction Zone”, a safe place where members of the public can meet to conduct internet transactions; and, Creating a Water Safety Subcommittee in order to determine the best way to provide water safety information to the community. CITY OF BROOKS ACCOUNTS PAYABLE CHEQUE REGISTER November 6, 2017 Council Meeting <ul style="display: flex;"><li style="flex:1">CHEQUE# </li><li style="flex:1">SUPPLIER NAME </li><li style="flex:1">AMOUNT </li><li style="flex:1">INVOICE# </li><li style="flex:1">DESCRIPTION </li></ul><ul style="display: flex;"><li style="flex:1">EFT-20 </li><li style="flex:1">Local Authorities Pension </li><li style="flex:1">51,364.51 </li><li style="flex:1">PP #20 2017 LAPP </li><li style="flex:1">PP#20 SEPTEMBER 16 - SEPTEMBER 29 2017 </li></ul><ul style="display: flex;"><li style="flex:1">EFT-20 </li><li style="flex:1">Canada Reveneue Agency </li><li style="flex:1">67,825.38 </li></ul>69,152.00 PP #20 2017 CRA 17353 PP#20 SEPTEMBER 16 - SEPTEMBER 29 2017 <ul style="display: flex;"><li style="flex:1">LIBRARY REQUISITION 4TH QUARTER 2017 </li><li style="flex:1">00253-0001 </li></ul>00253-0002 Brooks Public Library <ul style="display: flex;"><li style="flex:1">Newell Regional Services Corporation </li><li style="flex:1">2,025.29 </li></ul>619.47 1472 1473 WD OPERATIONS - SEPT 2017 TRUCK FILL ADMIN BILLING - SEPT 2017 <ul style="display: flex;"><li style="flex:1">UTILITIES BULK WATER - SEPT 2017 </li><li style="flex:1">2,463.20 </li><li style="flex:1">OCT 4 2017-BULK </li></ul>198,703.20 203,811.16 OCT 4 2017-WATER UTILITIES METER READ - SEPT 2017 EFT-21 EFT-21 Local Authorities Pension Canada Reveneue Agency Alberta Municipal Services Corporation Intelligenz Ltd. 51,784.52 66,831.11 115,946.95 78,750.00 705,465.63 PP #21 2017 LAPP PP #21 2017 CRA 17-1020544 125 PP#21 SEPTEMBER 30 - OCTOBER 13 2017 PP#21 SEPTEMBER 30 - OCTOBER 13 2017 SEPTEMBER 2017 GAS/POWER BILL ALL DEPTS. RECREATION SOFTWARE 00255-0001 00258-0001 Grand Total Payments CITY OF BROOKS <ul style="display: flex;"><li style="flex:1">Page : 1 </li><li style="flex:1">AP5090 </li></ul>Date : Cheque Register-Summary-Bank Nov 01, 2017 Cheque No. Time : 8:14 am @YO001 To ZUB001 06-Oct-2017 To 06-Nov-2017 Supplier : Pay Date : Status : All Seq : Medium : M=Manual C=Computer E=EFT-PA <ul style="display: flex;"><li style="flex:1">Bank </li><li style="flex:1">:</li></ul>02 - CHINOOK CREDIT UNION - BROOKS GENERAL <ul style="display: flex;"><li style="flex:1">Cheque # Cheque Date </li><li style="flex:1">Supplier </li><li style="flex:1">Supplier Name </li><li style="flex:1">Status </li><li style="flex:1">Batch </li></ul>686 Amount Medium CCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCCC 64771 64772 64773 64774 64775 64776 64777 64778 64779 64780 64781 64782 64783 64784 64785 64786 64787 64788 64789 64790 64791 64792 64793 64794 64795 64796 64797 64798 64799 64800 64801 64802 64803 64804 64805 64806 64807 64808 64809 64810 64811 64812 64813 64814 64815 64816 64817 64818 64819 64820 64821 64822 64823 64824 64825 64826 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 18-Oct-2017 ADH001 ALB004 ALB097 BAC002 BAY003 BID003 <ul style="display: flex;"><li style="flex:1">ADHANOM, SIMON </li><li style="flex:1">Issued </li><li style="flex:1">183.00 </li></ul>204.75 5,250.00 280.00 1,576.00 801.00 100.00 101.85 142.49 280.77 105.00 300.00 859.96 1,500.00 2,000.00 722.00 52.50 <ul style="display: flex;"><li style="flex:1">ALBERTA ASSOCIATION OF MUNICIPALDIST Issued </li><li style="flex:1">686 </li></ul>686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 686 <ul style="display: flex;"><li style="flex:1">ALBERTA COUNSEL </li><li style="flex:1">Issued </li></ul>Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued BACTOL, JESS BAYADOG, CHERRY BIDYK, LINDA BRO008 BRO020 BRO022 BRO023 BRO044 CIT007 BROOKS JUNIOR A HOCKEYASSOCIATION BROOKS GREENHOUSES BROOKS HOME HARDWARE BROOKS HOTEL LTD. BROWNLEE LLP CITY OF BROOKS-PETTY CASH COCA-COLA BOTTLING COMPANY COMMUNITIES IN BLOOM COC001 COM007 COM019 COR020 CRA003 CUR012 FAR003 FIN002 COMMUNITY FUTURES - ENTRE-CORP BUSI Issued <ul style="display: flex;"><li style="flex:1">CORTES, CARLOS </li><li style="flex:1">Issued </li></ul>Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued CRACKMASTER BROOKS CURRIE COMMUNICATIONS FARAH, JAMAH 125.00 1,039.00 789.04 49.50 FINNING CANADA FOU004 FRA013 FRO006 GAL005 GAU001 GOD002 GOM001 GRA004 HAG004 HEI001 FOUR LEE HOLDINGS LTD. <ul style="display: flex;"><li style="flex:1">FRASER, JOLENE </li><li style="flex:1">638.29 </li></ul><ul style="display: flex;"><li style="flex:1">52.49 </li><li style="flex:1">FRONTIER SAFETY SUPPLY </li></ul><ul style="display: flex;"><li style="flex:1">GALDAMEZ, JOSE </li><li style="flex:1">440.00 </li></ul>280.00 55.50 GAUNT, ARDYTH GODDEN, LEORA <ul style="display: flex;"><li style="flex:1">GOMEZ, DINA </li><li style="flex:1">873.00 </li></ul><ul style="display: flex;"><li style="flex:1">25.50 </li><li style="flex:1">GRASSLANDS REGISTRY </li></ul>HAGEMEYER CANADA INC. O/A VALLEN HEINRICHS, HAROLD HEMSING, MICHELE 1,475.42 1,200.00 <ul style="display: flex;"><li style="flex:1">35.00 </li><li style="flex:1">HEM007 </li></ul>HUT003 INP001 <ul style="display: flex;"><li style="flex:1">HUTTON COMMUNICATIONS OF CANADAINC Issued </li><li style="flex:1">6,266.08 </li></ul>39,583.12 280.00 820.00 3,150.00 522.00 78.36 INPHASE ELECTRIC & CONTROLS ION, TRUDI Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued Issued ION001 <ul style="display: flex;"><li style="flex:1">JIA001 </li><li style="flex:1">JIANG, YU GUI </li></ul>LAD001 MED016 MHA001 MIK002 MIN004 MIN019 MOT002 MRO003 NAD001 NAJ001 NES004 NES006 NEU001 NEW010 PET026 PHI005 LADY CARMEN TRUCKING LTD. MEDINA, GLORIA M.H. ATTERSALL MARKETINGLTD MIKE'S INSPECTION LT. MINISTER OF FINANCE MINISTER OF FINANCE - LAND TITLES MOTION CANADA 2,625.00 943.43 90.00 209.13 232.00 480.00 720.00 760.00 760.00 280.00 47.72 MROWIL, FLARA NADJA, DEBBIE NAJDA, HENRY NESBITT, JOHN NESBITT, ROBYN NEUFELD, PAT NEW-WAY IRRIGATION LTD PETERSON, JACQUELINE PHILIP, DON 280.00 815.00 2,892.72 29.26 PT00001781 HELM, KYLE PUR001 REG008 ROD005 ROG002 PUROLATOR COURIER LTD. REGNER, MIKE RODRIGUEZ, MIGUEL ROGERS 464.15 1,339.00 103.80

November 6Th, 2017 Council Chambers 4:30 P.M

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