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MINUTES of STATUTORY MEETING of the STIRLING COUNCIL Held in VIEWFORTH, STIRLING on THURSDAY 15 MAY 2003 at 7.30 Pm

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MINUTES of STATUTORY MEETING of the STIRLING COUNCIL Held in VIEWFORTH, STIRLING on THURSDAY 15 MAY 2003 at 7.30 Pm STIRLING COUNCIL MINUTES of STATUTORY MEETING of the STIRLING COUNCIL held in VIEWFORTH, STIRLING on THURSDAY 15 MAY 2003 at 7.30 pm. Present: Councillor Alasdair BEATON Councillor John HOLLIDAY Councillor Alistair BERRILL Councillor Pat KELLY Councillor Margaret BRISLEY Councillor David LONSDALE Councillor Tom COLL Councillor Corrie MCCHORD Councillor Ann DICKSON Councillor Charlie MCKEAN Councillor Tony FFINCH Councillor Paul NELSON Councillor Colin FINLAY Councillor John PATERSON Councillor Pat GREENHILL Councillor Gerry POWER Councillor Anne HARDING Councillor Colin O’BRIEN Councillor Tom HAZEL Councillor Gerard O’BRIEN Councillor John HENDRY Councillor Gillie THOMSON In Attendance:- Brian Devlin, Interim Director of Environmental Services Bob Jack, Director of Corporate Services Gordon Jeyes, Director of Children’s Services Fiona Macleod, Head of Strategy & Governance, Corporate Services Don Monteith, Press and PR Manager, Strategy and Governance, Corporate Services Helen Munro, Director of Community Services Arthur Nicholls, Director of Technical Services Willie Watson, Head of Resource Management, Corporate Services Joyce Allen, Acting Democratic Services Manager The Local Government etc. (Scotland) Act 1994 required that the election of a Convener should be the first business transacted at the first meeting of a Council following an ordinary election of Councilllors and that until the election of a Convener, the Returning Officer should preside. Accordingly, Keith Yates, Returning Officer for the Stirling Council area, chaired the meeting until the election of a Convener. SC1 ELECTION RESULTS – 1 MAY 2003 Elections for the 22 Wards of Stirling Council took place on Thursday 1 May 2003. The elections were conducted on the basis of a combined poll with the Scottish Parliament election. The Scottish Parliament election consisted of two votes: a vote to elect the member to serve in the Scottish Parliament for the Stirling Constituency and a regional vote for a Political Party or individual Candidate standing in the Mid Scotland and Fife Region. The votes on the regional ballot paper were distributed by means of the Additional Member system to allocate the 7 Regional Seats in the Scottish Parliament for the Mid Scotland and Fife Region. N:\DEMSUPP\NEWDECISIONS\SCOUNCIL\MINUTES\SC20030515.DOC The Returning Officer advised Council of the results of the Elections for the Electoral Wards of Stirling Council and for the Scottish Parliament Stirling Constituency and the Mid-Scotland and Fife Region. He also referred to the reduction in the number of electors on the Electoral Roll since the commencement of a rolling register and the introduction of a postal canvass and the need to take a fresh look at the Polling Districts in the Bannockburn area. In response to a number of questions from Members, the Returning Officer confirmed that these issues would be looked at over the forthcoming months. Decision The Council: 1. noted the outcome of the elections for the 22 Electoral Wards of Stirling Council as detailed in Appendix 1 to this Minute; 2. noted the results of the Scottish Parliament Election for the Stirling Constituency and the Mid Scotland and Fife Region, as detailed in Appendix 2 to this minute. (Reference: Report by Returning Officer dated 7 May 2003, submitted). SC2 DECLARATIONS OF ACCEPTANCE OF OFFICE The Local Government (Scotland) Act required that a person elected to the office as a Councillor must sign a Declaration of Acceptance of Office in the manner prescribed in the Act. In making this declaration, a Councillor was required to agree to be guided by the National Code of Local Government Conduct in performing their duties as a Councillor. A Councillor could not perform these duties until they had made their declaration. Following the Local Government elections held on 1 May 2003, arrangements had been made to enable Councillors to make their declarations in the prescribed manner. The Director of Corporate Services confirmed that all Councillors elected to the office of Councillor of Stirling Council had made their declarations in accordance with the legislative provisions and were consequently able to undertake the duties associated with the office of Councillor for the Stirling Council. Decision The Council noted that all Councillors recently elected to the office of Councillor of Stirling Council had made their declarations of acceptance of office in accordance with the provisions of the Local Government (Scotland) Act 1973. (Reference: Report by Director of Corporate Services dated 7 May 2003, submitted). SC3 ELECTION OF CONVENER/DEPUTE CONVENER Section 4 of the Local Government, etc (Scotland) Act 1994 required that the election of a Convener should be the first business transacted at the first meeting of the Council held after an ordinary election of Councillors. N:\DEMSUPP\NEWDECISIONS\SCOUNCIL\MINUTES\SC20030515.DOC The legislation further provided that the Council could decide the title by which the Convener would be known. Provision was also made for the Council to decide to appoint a Depute Convener and to decide by which title the Depute should be known. Election of Provost Decision The Council unanimously agreed: 1. to appoint Councillor Colin O’Brien as Convener of Stirling Council; 2. that the Convener of Stirling Council be known as the Provost of Stirling Council. The Director of Corporate Services invited Councillor Colin O’Brien to accept the chain of office of Provost of Stirling Council. Upon taking the Chair, Provost O’Brien thanked Members for the honour of being appointed to the office of Provost and undertook to work hard in his new role for the benefit for the people of the Stirling Council Area. He was particularly proud to be the second Provost appointed from a rural ward. Provost O’Brien also thanked the Returning Officer and his staff for all the hard work associated with the conduct of the recent Local Government and Scottish Parliament elections. Election of Depute Provost Decision The Council unanimously agreed: 1. to appoint Councillor Margaret Brisley as Vice-Convener of Stirling Council; 2. that the Vice-Convener of Stirling Council be known as the Depute Provost of Stirling Council. (Reference: Report by Director of Corporate Services, dated 9 May 2003, submitted) SC4 APPOINTMENT OF LEADER/DEPUTE LEADER OF STIRLING COUNCIL The Provost invited nominations for the office of Leader and Depute Leader of Stirling Council. Councillor Gillie Thomson, seconded by Councillor Tom Hazel nominated Councillor Corrie McChord as Leader of the Council and Councillor John Hendry as Deputy Leader. The Council unanimously agreed: 1. to appoint Councillor Corrie McChord as Leader of Stirling Council; 2. to appoint Councillor John Hendry as Deputy Leader of Stirling Council. N:\DEMSUPP\NEWDECISIONS\SCOUNCIL\MINUTES\SC20030515.DOC The contents of the Administration’s manifesto had now been shared with the Conservative Group. Councillor McChord explained that the Administration intended to review the political management and development and maintenance areas of the Council over the next couple of months with a view to bringing forward proposals to a meeting of the Council on the third Thursday in August. This would include a cultural look at the organisation and how it functioned with particular attention to ensuring that middle management responsibilities were in tune with the citizen focus of the Council. SC5 ADOPTION OF STANDING ORDERS – COUNCIL MEETINGS Following the Local Government Elections held on 1 May 2003, it was appropriate for the newly elected Council to approve Standing Orders in order to regulate its business and proceedings at meetings. A report by the Director of Corporate Services proposed that the Council adopt the Standing Orders detailed in the Appendix to the submitted report which were based on the Standing Orders in force immediately before the election. An attempt had been made to make them user-friendly and the Standing Orders relating to debates had been amended to reflect actual practice at previous Council meetings. Decision The Council agreed: 1. to adopt, with immediate effect, the Standing Orders attached as Appendix 3 to this Minute for the regulation of Council business and proceedings at meetings of the Council; 2. to remit to the Director of Corporate Services to make the necessary amendments to Standing Orders should the Council decide to establish Committees and Sub Committees. (Reference: Report by Director of Corporate Services dated 9 May 2003 submitted). SC6 APPOINTMENT OF STANDING COMMITTEES AND PANELS Council powers lay with the full Council and, without arrangements to delegate those powers, all decisions would have to be taken by the full Council. Legislation empowered the Council to arrange for the discharge of its functions by delegation to Committees, Sub-Committees and Officers. This was done in the Scheme of Delegation, which was the subject of a separate report on the agenda. Section 31 of the Local Government etc (Scotland) Act 1994 obliged the Council to appoint three Church representatives to any Committees dealing with the Council’s functions as Education Authority. The Director of Corporate Services confirmed that the Roman Catholic Church, the Church of Scotland and the Episcopalian Church had nominated Mr H Moraes, Mr G Bennie and Hon A Younger respectively as their nominees for appointment to the appropriate Committees. Decision The Council approved the following arrangements in respect of the political management of the Council:
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