WELCOME
Practical information for your mobility
stay at the URV
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CONTENTS
1. ARRIVAL AT THE UNIVERSITAT ROVIRA I VIRGILI …...5
A) CONTACT WITH URV’S INTERNATIONAL CENTER…....5
B) CERTIFICATE OF ATTENDANCE…………………………5
C) LEARNING AGREEMENT………………………………..6
D) MODIFICATION OF YOUR PERIOD OF STAY ………….7
E) MOBILITY COORDINATOR CONTACT DETAILS…………7
F) MOODLE CONTACT FORM…………………………….7
G) ASSESSMENT SYSTEM — TRANSCRIPT OF RECORDS.…...8
H) URV STUDENT CARD…………………………………8
I) INTERNATIONAL CENTER CONTACT DETAILS…………...9
2. MORE INFORMATION YOU NEED TO KNOW…..10
A) ACADEMIC CALENDAR 2014/15……………………10
B) LANGUAGE LEARNING……………………………….10
C) HEALTH INFORMATION …………………………..11
International Center. Avinguda Països Catalans, 17- 43007 Tarragona 3
D) INFORMATION ABOUT THE NIE (FOREIGN RESIDENTS’
ID CARD)……………………………………………….12
E) ACCOMMODATION………………………………….15
F) INTERNACIONAL STUDENT IDENTITY CARD…………..17
G) SAFETY INFORMATION………………………………17
H) STUDENT CLUBS…………………………………….18
I) ASSOCIATIONS AND ACTIVITIES………………………18
J) URV CAMPUS AND TRANSPORT…………………...19
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First of all, we want to thank you for choosing our University to do your Exchange!
These useful tips have been designed to make your exchange experience easier so that your stay with us will be a success.
This practical information leaflet provides you with useful tips for your arrival to our University as well as during your ex- change period.
International Center. Avinguda Països Catalans, 17- 43007 Tarragona 1. ARRIVAL AT THE URV 5
A) CONTACT WITH THE URV’S INTERNATIONAL CENTER
Until now you have been following certain procedures so you can come to study at the URV, such as completing the on-line registration, the pre-arrival form and sending in all the neces- sary documents, but this will not be all! There is more of this fun stuff waiting for you!
Luckily, the International Center is here to help you in any way that we can to ensure that your stay with us meets all your expectations. We organize Welcome Meetings for interna- tional students where, in addition to welcoming you, we pro- vide you with information regarding all the steps you have to follow in order to complete your registration, get your certify of attendance and so on.
Also, if you still have to submit any mobility documents, you can do it during the Welcome Meeting!!
During the meeting you should provide the International Cen- ter staff with your home certify of attendance. If you do not have one, we can give an empty form to you.
B) CERTIFY OF ATTENDANCE
This certify shows the date when you arrive at the URV (also known as the beginning of your Exchange period).
The International Center officers sign and stamp this document and send it back to your home university by email.
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We keep the original document in our records until your de- parture. Once you finish your exchange, you should come to our office to pick up the original document.
It is very important that you come to pick up the original cer- tify of attendance 2 or 3 days before your departure because you will need to give it to the international relations office of your university.
The certify of attendance must be signed and stamped when you arrive at the URV and before your departure!
C) LEARNING AGREEMENT
Before you complete the registration of the process for the URV subjects of your choice, you should get your Learning agreement approved and signed by your home university’s mobility coordinator.
We suggest that you do the following be- fore registering for your URV subjects:
1. Look at the schedule, the language of instruction and con- tent of the subjects for which you are planning to register. This information is available from the Guia Docent, which you can consult on each faculty’s website.
2. Follow the instructions given to you by your mobility coor- dinator in order to ensure the recognition of your studies.
3. If you have to modify your original Learning Agreement once it has already been signed by your home and URV coor- dinators, you can use the Changes to the Learning Agreement document.
International Center. Avinguda Països Catalans, 17- 43007 Tarragona 7
You can download it from: http://www.urv.cat/international/movilidad/ tramites.html#Learning
D) MODIFICATION OF YOUR PERIOD OF STAY
You can extend/reduce your period of stay at the URV (only for the current academic course). If you want to do so, you should get the authorization from your home and URV coordi- nators and then, inform us at: [email protected]
E) MOBILITY COORDINATOR CONTACT DETAILS
In order to prepare your enrolment, you have to get in touch with your academic coordinator at the URV. S/he is the mobil- ity coordinator from your Faculty or School.
In the welcome meeting we will give you his/her contact de- tails. In case you cannot get in touch with your academic co- ordinator, please inform us by e-mail at: [email protected]
In the same document we include you access user and pass- word to access to the URV on-line services (Moodle, personal e-mail account, etc…)
F) MOODLE VIRTUAL PLATFORM
Moodle is the URV’s virtual campus which en- ables professors and students to communicate online. In order to sign into the virtual campus, you must be registered as a student.
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You can access the virtual campus 24 hours a day through any internet connection. This tool allows you to download content from the URV subjects you are registered for, upload activities and assignments, communicate with students and professors, send messages, and so on.
In order to sign into the Virtual campus you need a user name and a password (see section E)
Your user name is the number of the ID document you provided us with when you completed the online registration or application form.
Your password is your date of birth: DD-MMM-YY
DD: day
MMM: first three letters of your birth month in Catalan (In Catalan, from January to December: GEN, FEB, MAR, ABR, MAI, JUN, JUL, AGO, SET, OCT, NOV, DES);
YY: your birth year.
(For example: If your date of birth is the 3rd of March 1985, your password would be: 03-MAR-85)
If you are unable to sign in to the Virtual campus, send an email to: [email protected]
G)ASSESMENT SYSTEM. TRANSCRIPT OF RECORDS
You can find out about the assessment system in the Guia do- cent where you will also find information on schedules, lan- guage of instruction, exams, etc.
International Center. Avinguda Països Catalans, 17- 43007 Tarragona 9
Generally during the first lesson, your professor will refer to how that specific subject will be assessed.The academic infor- mation can be also found in the Virtual Campus “Moodle”.
Remember to visit your academic coordinator before leaving and pick your Transcript of Records up. On the contrary, your Transcript of Records will be directly sent to your home uni- versity.
H) URV STUDENT CARD
You can collect your URV student card form at the International Center or at the Welcome meeting. More information: host- [email protected]
I) CONTACT FORM
You should fill in this form with your contact details. This information will be treated confi- dentially and it will only be used if we have to contact you in case of emergency.
J) INTERNATIONAL CENTER: CONTACT DETAILS This card features the International Center’s contact details. We suggest that you always carry it with you. Our opening hours are Monday to Friday (9am to 1pm) and Monday to Thursday (4pm to 6pm).
10 2. MORE INFORMATION YOU NEED TO KNOW
A) ACADEMIC CALENDAR 2014-15
The exact dates may change depending on the campus, but as a general rule, is this year’s academic calendar is as follows: 1st Semester 8 September 2014 to 30 January 2015 2nd Semester 2 February 2015 to 26 June 2015
EASTER: 30th March—6th April (both included)
We recommend that you consult the specific calendar of the URV faculty/school where you are going to study.
B) LANGUAGE LEARNING The URV’s Language Service (Servei Lingüístic) is located on the Campus Catalunya and is open to all international and local students. It offers several language courses:
Catalan courses: Free for international students at the URV. Spanish courses: Special reduced price (€62,51) for interna- tional students at the URV.
The Language Service also offers courses in: English, Italian, Chinese and French. The registration fees for these courses are the same for local and international students. More information: http://www.llengues.urv.cat/ Free online Catalan courses at: www.intercat.cat
International Center. Avinguda Països Catalans, 17- 43007 Tarragona 11
C) HEALTH INFORMATION
The health centres in Tarragona are divided into Primary Attention Centres (CAP) and Hospitals. The first ones offer care during fixed opening hours and the second provide a 24h emergency service.
If you need to see a doctor, you must first decide whether it is an emergency or not,
If it is, you can go to the following hospitals:
If it is not, go to your CAP. You can find further informa- tion on the following website:
www10.gencat.cat/catsalut/cat
Remember that you must take your European Health Insurance and your URV acceptance letter with you to the hospital.
If you are not from the EU, you must show your URV accep- tance letter and your private health insurance.
If you want to take out private insurance, please send an email to: [email protected]
Hospital Santa Tecla (Rambla Vella, 14) IN TARRAGONA Hospital Universitario Joan XXIII (C/ J. Mallafré s/n) Hospital Universitario Sant Joan IN REUS (C/ Josep Laporte, s/n) Hospital Verge de la Cinta (C/ IN TORTOSA Esplanetesd, 44-58)
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D) INFORMATION ABOUT THE NIE (Foreign residents’ IV card
I. Exchange students from the European Union staying more than 3 months should get a foreign residents’ ID Card (NIE) An EU citizen residing in Spain for a period exceeding 3 months must register with the Central Police Registry of For- eigners, in order to obtain a certificate of registration and a NIE number. You must present the following documentation:
Form EX-17. 2 copies1
Original and photocopy of your passport or ID card
Original and photocopy of a European Health Card that is valid during the exchange period or private health insur- ance.
Proof that you have sufficient financial resource for the whole exchange period1
Certificate of Exchange (Acceptance letter)
Form 7901. You will be given this form so you can pay the fee directly at the police station (fee of €10,60).
The International Center helps international students to obtain an appointment at the Police Station and the documents they require. Please ask for your appointment at: [email protected]
(1) The International Center provides tyou with his document.
International Center. Avinguda Països Catalans, 17- 43007 Tarragona 13
II. Non European Union students staying less than 180 days
Students who are going to be at the URV for less than 180 days have to provide to the International Center with the fol- lowing documents:
1. Original and copy of all pages of passport (including those that are in blank)
2. Form Ex-152
(2) The International Center can provide you with this document
The student must pay a fee of €9.45
Procedure:
The International Center will conduct all the necessary proce- dures with the police station so that you can receive your NIE. The International Center states that the student is an International mobility student and confirms, his/her field of study, mobility period and URV faculty or school Original and copy of all the pages of passport (including those that are in blank) Form Ex-152 Form 790, 012 code2
Once the procedure is completed, the International Center will give you a temporary document with your NIE number.
(2) The International Center can provide you with this document
(3)
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III. Non European students staying more than 180 days
These students must carry out two procedures:
1. Subdelegación del Gobierno
You must go to the “Subdelegación del Go- bierno” (Government Office), located in the Imperial Tarraco Square/ Estanislau Figueres street ) with the following docu- ments: Original and copy of all the pages of passport (including those that are in blank)
Form Ex-171 (original and a copy) You can collect this from the International Center
(1) The International Center can provide you twith his document.
When you take these documents to the government office, you will receive a copy of Form Ex-17 stamped with your NIE number in the top left corner.
2. Police Station
You should then take the following to the police office: Copy of Form Ex-17 stamped by the government of- fice 3 passport-sized photos with a white background. Passport and copy of the pages showing your name, the date and validity, the entry visa and the entry stamp. Form 7902 .You must take this form to bank, pay the €15,45 fee and then take the stamped form to the po- lice station.
International Center. Avinguda Països Catalans, 17- 43007 Tarragona 15
“Empadronamiento” (residence document). To obtain this, you must register at the OMAC office (Rambla Nova nº59). You will need to show the contract for your flat/residence/house signed by the owner or by the agency and your passport. (2) The International Center can provide you with this document
Once you have everything ready you should send an email stating your surname and name, your field of studies and your NIE number to [email protected] so that the International Center can arrange an appointment for you at the police station.
E) ACCOMMODATION
If you have still not arranged any accommodation, there are several options for your first days at the URV:
Sant Jordi Hall of Residence
This is located in Tarragona city centre, next to the Imperial Tarraco Square, just 2 minutes walk from the university area. It offers 175 places and different facilities designed to make your stay comfortable.
It is open all year round, except during the university vacation periods (Christmas and Easter). The prices vary according to the duration of your stay and the type of room. Address: Lluís Companys, 5 43005 Tarragona Telephone number: 977 240 195 / Fax: 977 243 134 E-mail: [email protected] http://www.resa.es/Residencias/Sant-Jordi
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Accommodation office
The Accommodation Office provides you with everything you need to find somewhere to live that is right for you. We have an up-to-date database containing a wide range of flats, rooms and houses for rent: https://redotri2.urv.cat/habitatge/estudiants
To access the database you should introduce the following password: BHURV
Students who want to experience local life and cultural from close-up can apply to live with a family. If you are inter- ested, you can find more information at: Programa “viure i conviure” http://www.urv.cat/serveis_universitaris/ borsa_habitatge/viureiconviure.html
Noticeboard
You can also find flats and rooms advertised on the Interna- tional Center’s noticeboard or you can go to www.erasmusu.com/es
International Center. Avinguda Països Catalans, 17- 43007 Tarragona 17
F) INTERNATIONAL STUDENT IDENTITY CARD (ISIC)
Enjoy over 40,000 ISIC discounts in over 120 countries. Price: 7€. Valid for current academic year.
How to get it: send an email to [email protected]
G) SAFETY INFORMATION
Emergency telephone numbers in Tarragona Emergencies 112 National Police 091 / 977 24 98 44 Local Police Tarragona 092 / 977 24 03 45 Catalan Police (Mossos d’Esquadra) 977 63 53 00
Police (Guardia Civil) 062 / 977 21 43 60 Civil Protection 1006 Citizen information—Infocat 012 Social Security and Provincial Health Dele- 977 24 47 69 / gation (Tarragona) 977 22 41 51 Train Station—Renfe 977 24 02 02 Bus Station 977 22 91 26 Fire department 977 54 60 80 Taxis 977 23 60 64 / 977 21 56 56
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H) STUDENT CLUBS AEGEE TARRAGONA [email protected] IAESTE Tarragona iaste.tarragona@gmail.com AECS Tarragona/Reus (students of medicine) [email protected]
Senderisme URV (Hiking) Esports URV Club de Cinema Cor de la URV (Choir) Club de Teatre Aula de Debate ula de Arte Orquesta URV Orfeón URV (Orpheum) Ópera Abierta URV Solidaria Oficina del Voluntariado
For further information go to: http://www.urv.cat/a_mes_estudiar/associacionisme_participacio/ associonismeiparticipacio.html
I) ASSOCIATIONS AND ACTIVITIES The URV there are plenty of students clubs and activities to choose from at the URV. Some of them are: For more information visit the CAE: www.urv.cat/futurs_estudiants/en_index.html
Visit the online shop and choose your URV gift www.botigaurv.cat You can try on and buy what you want at the International Center
International Center. Avinguda Països Catalans, 17- 43007 Tarragona 19
J) URV CAMPUS AND TRANSPORT
CAMPUS SESCELADES Av. Països Catalans 26—43007 Tarragona
In Campus Sescelades you can find School of enginee- ring, Faculty of Chemistry and Faculty of Education Sci- ences and Psychology.
How to get Campus Sescelades
From Tarragona
EMT Urban bus lines: 41, 54, 55 Card Price Price per Description trip One-way ticket 1,45€ 1,45€ One-way ticket Youth card 19,50€ 0,19€ 100 trips in 30 days
More discounts: www.emtanemambtu.cat/ Where to get the cards: Inside the Central Bus Station (Plaça Imperial Tarraco) in MT Office.
From Reus
Intercity bus Hispano Igualadina (leaving every 15 mins from bus station Reus and Oques square to Tarragona). Also, avalaible ATM card. More info: www.atmcamptarragona.cat/es/ www.igualadina.com
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CAMPUS CATALUNYA Av. Catalunya, 35 - 43002 Tarragona
Campus Catalunya is loca- ted in Tarragona, only 10 minutes walking from Impe- rial Tarraco Square.
In Campus Catalunya you can find Faculty of Arts, Fa- culty of Legal Sciences, Fa- culty of Nursing and Servei Lingüísitc.
CAMPUS BELLISENS Avinguda de la Universitat 1, 43204 Reus
In Campus Bellisens there is Faculty of Economics and Bussiness and School of Architecture.
How to get Campus Bellisens
From Reus:
Urban bus lines: 20 and 60 (Stop: “Universitat”). For mo- re information: www.reustransport.com
From Tarragona:
Intercity bus Hispano Igualadina (leaving every 15 mins from bus station Reus and Oques square to Tarragona. Also, avalaible ATM card. More info: www.atmcamptarragona.cat/es/ www.igualadina.com International Center. Avinguda Països Catalans, 17- 43007 Tarragona 21
CAMPUS VAPOR VELL c/ Sant Llorenç, 21—43201 Reus
Located in the city center of Reus, there is the Faculty of Medicine and Health Sciences.
CAMPUS VILA—SECA C/Joanot Martorell, 15—43480 Vila-seca
In the village of Vila-Seca you can find the Faculty of Tourism and Geography.
How to get Campus Vila-Seca
From Reus and Tarragona:
Intercity bus Autocares Plana (leaving every 30 mins aprox). For more information: www.autocarsplana.com
Trains Tarragona—Vilaseca and Reus—Vilaseca every 30 mins. More information: www.renfe.com/ CA/viajeros/
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CAMPUS TERRES DE L’EBRE
Avinguda Remolins, 13-15, 43500 Tortosa
Campus Terres de l’Ebre provides face-to-face courses as well as a wide range of continuous higher education pro- grammes adapted to the realities and needs of this geo- graphic area and which can be accessed on-line.
The Campus is located in Tortosa, a little village located in the south of Catalonia, 1 hour from Tarragona. If you have been assigned to Campus Terres de l’Ebre, we re- commend you to find acomodation in Tortosa.
International Center. Avinguda Països Catalans, 17- 43007 Tarragona 23 Notes ______
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We hope you have a pleasant and fruitful stay at the URV.
Remember that the International Center staff is always at your disposal by e-mail: [email protected]
International Center. Avinguda Països Catalans, 17- 43007 Tarragona