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HARYANA MASS RAPID TRANSPORT CORPORATION LIMITED Regd. Office

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HARYANA MASS RAPID TRANSPORT CORPORATION LIMITED Regd. Office HARYANA MASS RAPID TRANSPORT CORPORATION LIMITED Regd. Office: C-3 Sector 6, PANCHKULA –134109. E-mail: [email protected] Website: www.hmrtc.org.in AGENDA FOR 41st MEETING (CONFIDENTIAL) DATE FEBRUARY 24TH, 2020 TIME 11:00 AM VENUE Main Committee Room, 4th floor, Haryana Civil Secretariat, Chandigarh. AGENDA FOR THE 41st MEETING OF THE BOARD OF DIRECTORS OF HMRTC. Day & Date Monday, February 24th, 2020 Time 11:00 AM th Venue Main Committee Room, 4 floor, Haryana Civil Secretariat, Chandigarh. INDEX Agenda Subject Page No. Item No. 1. To grant leave of absence to the Directors. 3 2. Confirmation of minutes of the 40th Board Meeting of HMRTC held 4-8 on 30.10.2019. 3. Follow up action on the decisions taken in the 40th Board Meeting 9-12 of HMRTC held on 30.10.2019. 4. Cessation of Sh. Devender Singh, IAS the then Additional Chief 13 Secretary to Govt. of Haryana, Industries & Commerce. 5. Appointment of Sh.Varinder Singh Kundu, IAS, Chief Executive 14 Officer, Gurugram Metropolitan Development Authority as Director of HMRTC. 6. Appointment of Sh.Siddhi Nath Roy, IAS, Additional Chief 15 Secretary to govt. of Haryana Urban Local Bodies as Director of HMRTC. 7. Appointment of Sh.Rajeev Arora, IAS, Additional Chief Secretary 16 PW(B&R) Department as Director of HMRTC. 8. Appointment of Sh.Anurag Aggarwal, IAS, HSIIDC Department as 17 Director of HMRTC 9. Appointment of Sh.Pankaj Yadav, IAS, Chief Administrator, HSVP- 18 cum-MD, HMRTC as Director of HMRTC. 10. Adoption of CAG report for the Financial year ending 31st March, 19-22 2019. 11. Adoption of Director’s report for the Financial year ended 31st 23-45 March, 2019. 12. Holding of 7th Adjourned Annual General Meeting of shareholders 46-48 of HMRTC. 13. Status/issues relating to Metro Links developed by Rapid MetroRail 49-108 Gurgaon Limited (RMGL)/Rapid MetroRail Gurgaon South Limited (RMGSL). 14. Approval of Final Detail Project Report of HUDA City Centre- Cyber 109-119 City link. 15. Status of ongoing DPR’s and Techno Feasibility Studies of proposed 120-128 metro projects. 16. Techno feasibility Study for setting up of Multi Modal Transit 129-143 Centre (MMTC) at Kundli, Bahadurgarh, Ballabhgrah 17. Any other item with the permission of the Chairperson. 144-145 List of Annexure Annexure Agenda Subject Page No. item No. i. 41.2 Minutes of 40th Board meeting. 5-8 ii. 41.10 CAG’s comments were received vide letter no. ES-I/ 20-22 CA-1/HMRTC/BS18-19/2019-20/7-62/646, dated 28.01.2020. iii. 41.11 A copy of Board’s Report for the year ended on 31st 24-45 March 2019. iv. 41.12 Notice of 7th Adjourned Annual General Meeting 47-48 v. 41.13 A copy of the report submitted by the Committee 57-75 on 06.02.2020 to examine the Land Lease agreements of RMGL. vi. A copy of minutes of the meeting held on 76-78 25.11.2019 to examine the non-fare agreements of RMGL/RMGSL. vii. A copy of draft template for novation of non-fare 79-91 agreement viii. RMGL letter dated 15.11.2019 regarding meeting 92-93 held on 18.11.2019 for novation of agreements. ix. A copy of the reply of HMRTC letter dated 94-96 15.11.2019. x. A copy of the affidavit filed by HMRTC on 97-101 14.01.2020 xi. A copy of various designs of Logo/Artwork for 102 branding of Rapid MetroRail Gurgaon Project. xii. A copy of approved combined logo of HMRTC and 103 DMRC xiii. DMRC letter dated 18.12.2019 regarding Taking 104 over security of Rapid Metro Gurugram Ltd. and Rapid Metro South Gurugram Ltd xiv. DMRC letter dated 23.01.2020 regarding Taking 105 over security of Rapid Metro Gurugram Ltd. and Rapid Metro South Gurugram Ltd xv. DMRC letter dated 21.01.2020 regarding Screening 106-108 of Manpower for HMRTC (erstwhile Rapid Metro) employee xvi. 41.14 The salient features of the Final Detail Project 111-119 Report (DPR) of HUDA City Centre- Cyber City link xvii. 41.16 Proceedings of the site visit at Ballabhgarh Multi 133-134 Modal Transit Centre (MMTC) xviii. Proceedings of the site visit at Bahadurgarh Multi 135-136 Modal Transit Centre (MMTC) xix. Proceedings of the site visit at Kundli Multi Modal 137-143 Transit Centre (MMTC) Item No 41.1 To grant Leave of Absence to the Directors 1. Leave of absence may be granted to the Directors and the Independent Directors who have not been able to attend the meeting. 2. It is brought to the notice of the Board that as per the Companies Act 2013, every Director is required to attend at least one Board meeting during the current Financial Year. In the absence of which the Director will automatically vacate the office, even though the leave of absence might have been granted by the Board. Leave of absence will be granted against specific request. Item No 41.2 Confirmation of minutes of the 40th Board Meeting of HMRTC held on 30.10.2019. The approved minutes of the 40th meeting of the Board of Directors held on 30.10.2019 (Annexure-I) were circulated to all the Directors and both the Independent Directors of the Company vide memo no. HMRTC/2019/AO/1065-1076 dated 05.11.2019 with the request to convey their observations, if any. No observations have been received from any Director/Independent Director. The Board is requested to confirm the minutes of 40th Board Meeting of HMRTC held on 30.10.2019. Item No. 41.3 Follow up action on the decisions taken in the 40th Board Meeting of HMRTC held on 30.10.2019. Action taken report on the decisions taken in the 40th Meeting of Board of Directors is as under: Item Subject Decision Taken Action Taken No. 40.1 To grant leave of Leave of absence was granted No action required absence to the to Sh. Devender Singh, IAS; Directors. Sh. Anand Mohan Sharan, IAS; Directors of HMRTC; Sh. Ravinder Garg and Sh. Manoj Singhal, Independent Directors of HMRTC. 40.2 Confirmation of The Board confirmed the No action required minutes of the 37th minutes of 37th Board Meeting Board Meeting of of HMRTC held on 10.09.2019. HMRTC held on 10.09.2019. 40.3 Follow up action on The Board noted the action No action required the decisions taken taken report on the minutes of in the 37th Board the 37th Board Meeting of Meeting of HMRTC HMRTC held on 10.09.2019 held on 10.09.2019. 40.4 Confirmation of The Board confirmed the No action required minutes of the 38th minutes of 38th Board Meeting Board Meeting of of HMRTC held on 19.09.2019 HMRTC held on 19.09.2019. 40.5 Follow up action on The Board noted the action No action required the decisions taken taken report on the minutes of in the 38th Board the 38th Board Meeting of Meeting of HMRTC HMRTC held on 19.09.2019 held on 19.09.2019. 40.6 Confirmation of The Board confirmed the No action required minutes of the 39th minutes of 39th Board Meeting Board Meeting of of HMRTC held on 25.09.2019 HMRTC held on 25.09.2019. 40.7 Follow up action on The Board noted the action No action required the decisions taken taken report on the minutes of in the 39th Board the 39th Board Meeting of Meeting of HMRTC HMRTC held on 25.09.2019 held on 25.09.2019. 40.8 Regarding taking (i) “RESOLVED THAT the No action required. over of Metro links draft of novation agreement developed by for O&M, draft of forwarding RMGL/RMGSL by letter to the employees and HSVP/HMRTC. the draft of undertaking sought from the on roll employees of RMGL/RMGSL as placed at Annexure-XIII, XIV and XV are hereby approved. (ii) RESOLVED FURTHER THAT a committee under Committee meeting the Chairmanship of was held on 08.11.19, Administrator, HSVP, 18.11.19 and Gurugram consisting of 05.02.2020. Report of Advisor (Planning), HMRTC; the Committee is DTP (Planning), Gurugram; being placed for DRO, MCG; DRO and LAO, consideration of the Gurugram is hereby Board as part of constituted to examine the Agenda Item land lease agreements, No.41.13. taking immediate action required in court cases, correction of revenue record etc. (iii) RESOLVED FURTHER THAT a committee under Committee meetings the Chairmanship of CEO, were held on GMDA consisting of MD, 06.11.2019 and HMRTC-cum-CA, HSVP; 25.11.2019. Report of Director, Urban Local the Committee is Bodies Department, being placed for Haryana and Advisor consideration of the (Planning), HMRTC is Board as part of hereby constituted to Agenda Item No. examine the non-fare 41.13. agreements of RMGL/ RMGSL and submitting its recommendations for novation of such agreements by 11.11.2019. (iv) RESOLVED FURTHER THAT the suggested points Suggested points for for forensic audit forensic audit (illustrative & not (illustrative & not exhaustive) of RMGL/ exhaustive) of RMGSL to be conducted by RMGL/RMGSL were CAG, as finalized by the sent to CAG vide letter committee constituted by dated 30.10.2019. the Board in its 39th meeting held on 25.09.2019, placed at Annexure-XX are approved with slight modifications. (v) RESOLVED FURTHER THAT MD, HMRTC-cum-CA, Suggested points for HSVP be and is hereby forensic audit authorized to submit the (illustrative & not amended scope of audit to exhaustive) of CAG and also apprised the RMGL/RMGSL were Hon’ble Punjab and Haryana sent to CAG vide letter High Court, Chandigarh on dated 30.10.2019.
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