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Notice of Meeting NOTICE OF MEETING To All Members of Council I wish to advise that an ordinary meeting of Council will be held in the: Council Chambers 72 Woodville Road, Woodville commencing at 7.00 pm on Monday, 9 April 2018. PAUL SUTTON CHIEF EXECUTIVE OFFICER Dated 5 April 2018 Please advise Adam Filipi if you are unable to attend this meeting or will be late. Telephone 8408 1115. We acknowledge that the land we meet on today is the traditional land of the Kaurna people. We respect their spiritual relationship with this land. We also acknowledge the Kaurna people as traditional custodians of the Kaurna land. We will endeavour, as Council, to act in a way that respects Kaurna heritage and the cultural beliefs of the Kaurna people. City of Charles Sturt 1. CL Agenda 9/04/18 A G E N D A 1. COUNCIL OPENING 1.1 Prayer 1.2 Apologies for absence 2. CONFIRMATION OF MINUTES 2.1 COUNCIL Confirmation of the minutes of the previous meeting held on Monday, 26 March 2018. REPORTS OF COMMITTEES – Part I 2.2 Corporate Services Committee, which met on Tuesday, 3 April 2018. That having considered the recommendation of the Committee which has read and considered the reports in the agenda related to items: 3.14 DRAFT ANNUAL BUSINESS PLAN 2018/19 FOR CONSULTATION 3.15 POLICIES FOR REVIEW ‐ MINOR CHANGES ONLY Council adopts the recommendations of the Committee as printed in the Minutes of this Committee. Page No. 3. REPORTS Nil 4. DEPUTATIONS 4.05 DEPUTATION – DRAFT PUBLIC CONSULTATION POLICY – MR TOM CROMPTON – COASTAL ECOLOGY PROTECTION GROUP INCORPORATED (B106) 1 Brief A deputation request was received from Mr Tom Crompton on behalf of the Coastal Ecology Protection Group Incorporated in relation to the Draft Public Consultation Policy. City of Charles Sturt 2. CL Agenda 9/04/18 4.06 DEPUTATION – DRAFT PUBLIC CONSULTATION POLICY – MS SARAH MCGRATH (B106) 2 Brief A deputation request was received from Ms Sarah McGrath on behalf of a residential group in relation to the Draft Public Consultation Policy. 4.07 DEPUTATION – DRAFT PUBLIC CONSULTATION POLICY – MR GEOFFREY REED – WILD ENDANGERED DUNES GROUP (WEDGE) (B106) 3 Brief A deputation request was received from Mr Geoffrey Reed on behalf of the Wild Endangered Dunes Group (WEDGE) in relation to the Draft Public Consultation Policy. [Note: The City of Charles Sturt’s Code of Practice for Meeting Procedures only provides for two deputations per meeting, except with leave of the meeting. Therefore this deputation will only be heard if leave of the meeting is granted.] 4.08 DEPUTATION – DRAFT PUBLIC CONSULTATION POLICY – DR JUDY PACKER (B106) 4 Brief A deputation request was received from Dr Judy Packer in relation to the Draft Public Consultation Policy. [Note: The City of Charles Sturt’s Code of Practice for Meeting Procedures only provides for two deputations per meeting, except with leave of the meeting. Therefore this deputation will only be heard if leave of the meeting is granted.] 5. PETITIONS Nil City of Charles Sturt 3. CL Agenda 9/04/18 6. BUSINESS (i) Items to be starred (ii) Unstarred items to be adopted. “That having read and considered the reports in the agenda related to items: (list the number of each item and its title) adopt the recommendations as printed.” 6.34 PUBLIC CONSULTATION POLICY REVIEW (B7530) 5 Brief The Public Consultation Policy (PCP) was last reviewed in May 2015. Since that time the PCP has undergone significant scrutiny by the Supreme Court associated with the Coast Park judgement. This scrutiny provides invaluable learnings for the revised policy going forward. As a result, a new draft PCP was prepared and endorsed by Council on 11 December 2017 for the purposes of public consultation, with thirty five (35) public submissions received. The Public Consultation Policy is attached for Council’s consideration and endorsement. 6.35 NATIONAL LOCAL GOVERNMENT DOMESTIC AND FAMILY VIOLENCE TOOLKIT TRIAL (B9736) 21 Brief The City of Charles Sturt has been approached directly by the Commonwealth Department of Social Services to participate in a National Local Government Domestic and Family Violence Toolkit Trial under the National Plan to Reduce Violence against Women and their Children 2010‐2022. A grant of $150,000 has been awarded to participate in the toolkit trial, with practical information and resources to assist in partnering with our communities to plan and implement local violence prevention activities. 6.36 LOCAL GOVERNMENT ASSOCIATION ORDINARY GENERAL MEETING APRIL 2018 ‐ AGENDA ITEMS (B35) 26 Brief To consider the agenda and provide voting guidance to Mayor Evans as Council’s representative for the Local Government Association’s (LGA) Ordinary General Meeting, to be held on Friday 13 April 2018 at the Adelaide Town Hall. 7. MOTIONS ON NOTICE Nil City of Charles Sturt 4. CL Agenda 9/04/18 8. QUESTIONS ON NOTICE 8.01 QUESTIONS ON NOTICE – COUNCILLOR GRANT – ST CLAIR RECREATION PRECINCT PROJECT – UPDATE REPORT (B35) 34 Brief A Question on Notice has been received from Councillor Grant in relation to the St Clair Recreation Precinct Project Update following on from the report to the Asset Management Committee (refer AM 19/03/18, Item 3.22), specifically regarding the tree and mound removal work being currently undertaken on behalf of Council. 9. MOTIONS WITHOUT NOTICE [As previously identified and agreed to by Mayor.] 10. QUESTIONS WITHOUT NOTICE 11. BUSINESS – PART II – CONFIDENTIAL ITEMS Nil 12. REPORTS OF COMMITTEES – PART II – CONFIDENTIAL Nil 13. MEETING CLOSURE City of Charles Sturt 5. CL Agenda 9/04/18 Upcoming Meeting Schedule Date Time Meeting Tuesday 3 April 2018 6pm Corporate Services Committee Wednesday 4 April 2018 6.30pm Council Assessment Panel Monday 9 April 2018 7pm Council Asset Management Committee Monday 16 April 2018 6pm City Services Committee Wednesday 18 April 2018 6.30pm Council Assessment Panel Monday 23 April 2018 7pm Council Wednesday 2 May 2018 6.30pm Council Assessment Panel Monday 7 May 2018 6pm Corporate Services Committee Monday 14 May 2018 7pm Council Wednesday 16 May 2018 6.30pm Council Assessment Panel Asset Management Committee Monday 21 May 2018 6pm City Services Committee Tuesday 22 May 2018 4.30pm Audit Committee Tuesday 22 May 2018 6pm Corporate Services Committee Monday 28 May 2018 7pm Council Monday 4 June 2018 6pm Corporate Services Committee Wednesday 6 June 2018 6.30pm Council Assessment Panel City of Charles Sturt 1. CL Report 9/04/18 TO: Council FROM: Governance Officer DATE: 9 April 2018 4.05 DEPUTATION – DRAFT PUBLIC CONSULTATION POLICY – MR TOM CROMPTON – COASTAL ECOLOGY PROTECTION GROUP INCORPORATED (B106) Brief A deputation request was received from Mr Tom Crompton on behalf of the Coastal Ecology Protection Group Incorporated in relation to the Draft Public Consultation Policy. Recommendation 1. That the deputation be received and noted. 2. That Mr Crompton be thanked for his presentation and any notes be included in the minutes. Deputation A deputation request was received from Mr Tom Crompton on behalf of the Coastal Ecology Protection Group Incorporated in relation to the Draft Public Consultation Policy. City of Charles Sturt 2. CL Report 9/04/18 TO: Council FROM: Governance Officer DATE: 9 April 2018 4.06 DEPUTATION – DRAFT PUBLIC CONSULTATION POLICY – MS SARAH MCGRATH (B106) Brief A deputation request was received from Ms Sarah McGrath on behalf of a residential group in relation to the Draft Public Consultation Policy. Recommendation 1. That the deputation be received and noted. 2. That Ms McGrath be thanked for her presentation and any notes be included in the minutes. Deputation A deputation request was received from Ms Sarah McGrath on behalf of a residential group in relation to the Draft Public Consultation Policy. City of Charles Sturt 3. CL Report 9/04/18 TO: Council FROM: Governance Officer DATE: 9 April 2018 4.07 DEPUTATION – DRAFT PUBLIC CONSULTATION POLICY – MR GEOFFREY REED – WILD ENDANGERED DUNES GROUP (WEDGE) (B106) Brief A deputation request was received from Mr Geoffrey Reed on behalf of the Wild Endangered Dunes Group (WEDGE) in relation to the Draft Public Consultation Policy. Recommendation 1. That the deputation be received and noted. 2. That Mr Geoffrey Reed be thanked for his presentation and any notes be included in the minutes. Deputation A deputation request was received from Mr Geoffrey Reed on behalf of Wild Endangered Dunes Group (WEDGE) in relation to the Draft Public Consultation Policy. City of Charles Sturt 4. CL Report 9/04/18 TO: Council FROM: Governance Officer DATE: 9 April 2018 4.08 DEPUTATION – DRAFT PUBLIC CONSULTATION POLICY – DR JUDY PACKER (B106) Brief A deputation request was received from Dr Judy Packer in relation to the Draft Public Consultation Policy. Recommendation 1. That the deputation be received and noted. 2. That Dr Judy Packer be thanked for her presentation and any notes be included in the minutes. Deputation A deputation request was received from Dr Judy Packer in relation to the Draft Public Consultation Policy. City of Charles Sturt 5. CL Report 9/04/18 TO: Council FROM: Community Engagement Coordinator DATE: 9 April 2018 6.34 PUBLIC CONSULTATION POLICY REVIEW (B7530) Brief The Public Consultation Policy (PCP) was last reviewed in May 2015. Since that time the PCP has undergone significant scrutiny by the Supreme Court associated with the Coast Park judgement. This scrutiny provides invaluable learnings for the revised policy going forward. As a result, a new draft PCP was prepared and endorsed by Council on 11 December 2017 for the purposes of public consultation, with thirty five (35) public submissions received. The Public Consultation Policy is attached for Council’s consideration and endorsement. Recommendation 1. That the report be received and noted.
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