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Healthcare Product Description Guideline

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Healthcare Product Description Guideline Canadian Healthcare Product Description Standardization Implementation Guidelines Version: 1.1 Updated: 2018 March Canadian Healthcare Product Description Standardization Implementation Guidelines Document Summary Document Item Current Value Document Name Canadian Healthcare Product Description Standardization Implementation Guidelines Document Version 1.1 Document Status Initial Publication December, 2010 Update formatting and appendix June 2016 Errata in abbreviation list “Universal” March 2018 Document Status FINAL Document Description Supplements the formal GS1 Canada Healthcare Supply Chain Guidelines January 2010 Version 1.0 providing information on the standardization of the short product description for the healthcare supply chain in Canada. Content Developers Organization Name 3M Canada Company Content Developer Ruth Wisotzki 3M Canada Company Content Developer Marilyn Piper HealthPRO Procurement Services Content Developer Ronda Harris HealthPRO Procurement Services Content Developer Tricia Cooper Medtronic Canada Inc. Content Developer Alain Boutin North Bay General Hospital Content Developer Lise Morris North York General Hospital Content Developer Marty McKinlay Ontario Hospital Association (OHA) Content Developer Peter Roman Source Medical Content Developer Anne Griffin Source Medical Content Developer Phil Kelly St. Michael’s Hospital Content Developer Diane Eley Toronto General Hospital (UHN) Content Developer Maria Masella Toronto General Hospital (UHN) Content Developer Wendy Watson Toronto Western Hospital (UHN) Content Developer Irene Bancel GS1 Canada Document Publisher Rita Laur 201803 Release 1.0 © 2018 GS1 Canada Page 2 of 58 Canadian Healthcare Product Description Standardization Implementation Guidelines Contributors Name Organization Alberta Health Services Dragan Spasojevic Answers 4 Business Brian Chamberlain Baxter Corporation Jacques Chaput Capital District Health Authority Richard McGloin FacilicorpNB Lynda Dupont Hamilton Health Sciences Pauline Lafave HASP-BSO NS Dan DeVries Healthcare Materials Management Services Karen Sessions HealthPRO Procurement Services Denise Shoesmith Logihedron Mark Linsao Medbuy Corporation Dawn Bouffard Mohawk Supply Chain Services Bob Rankin North Bay General Hospital Lise Morris Partners in Supply Chain Larry Riddle Plexxus Sharon Booth Smith&Nephew Inc. Dennis Aggus Trillium Health Centre Derek McNally Zimmer of Canada Kevin Austin 201803 Release 1.0 © 2018 GS1 Canada Page 3 of 58 Canadian Healthcare Product Description Standardization Implementation Guidelines Disclaimer GS1®, under its IP Policy, seeks to avoid uncertainty regarding intellectual property claims by requiring the participants in the Work Group that developed this document to agree to grant to GS1 members a royalty- free licence or a RAND licence to Necessary Claims, as that term is defined in the GS1 IP Policy. Furthermore, attention is drawn to the possibility that an implementation of one or more features of this Specification may be the subject of a patent or other intellectual property right that does not involve a Necessary Claim. Any such patent or other intellectual property right is not subject to the licencing obligations of GS1. Moreover, the agreement to grant licences provided under the GS1 IP Policy does not include IP rights and any claims of third parties who were not participants in the Work Group. Accordingly, GS1 recommends that any organization developing an implementation designed to be in conformance with this Specification should determine whether there are any patents that may encompass a specific implementation that the organisation is developing in compliance with the Specification and whether a licence under a patent or other intellectual property right is needed. Such a determination of a need for licencing should be made in view of the details of the specific system designed by the organisation in consultation with their own patent counsel. THIS DOCUMENT IS PROVIDED “AS IS” WITH NO WARRANTIES WHATSOEVER, INCLUDING ANY WARRANTY OF MERCHANTABILITY, NONINFRINGMENT, FITNESS FOR PARTICULAR PURPOSE, OR ANY WARRANTY OTHER WISE ARISING OUT OF THIS SPECIFICATION. GS1 disclaims all liability for any damages arising from use or misuse of this Standard, whether special, indirect, consequential, or compensatory damages, and including liability for infringement of any intellectual property rights, relating to use of information in or reliance upon this document. GS1 retains the right to make changes to this document at any time, without notice. GS1 makes no warranty for the use of this document and assumes no responsibility for any errors which may appear in the document, nor does it make a commitment to update the information contained herein. GS1 and the GS1 logo are registered trademarks of GS1 Canada. 201803 Release 1.0 © 2018 GS1 Canada Page 4 of 58 Canadian Healthcare Product Description Standardization Implementation Guidelines Contents 1. Executive Summary ................................................................................................ 6 2. Mission .................................................................................................................. 6 3. Scope .................................................................................................................... 7 3.1 In Scope....................................................................................................... 7 3.2 Out of Scope ................................................................................................. 7 4. Key Requirement .................................................................................................... 7 5. Creating Short Product Descriptions .......................................................................... 8 5.1 Product Description – Short ............................................................................ 8 5.2 Product Descriptions and General Business Rules/Guidelines ............................... 9 5.3 Product Description Levels and Specific Business Rules .................................... 12 6. Product Description – Short .................................................................................... 13 7. Product Description – Long .................................................................................... 13 8. Special Character Sets ........................................................................................... 13 9. Avoiding Duplication or Blanks ................................................................................ 13 10. Consistency ......................................................................................................... 14 11. Training .............................................................................................................. 14 12. Maintenance ........................................................................................................ 15 12.1 Standards Requirement Request Form ........................................................... 15 13. Contact information .............................................................................................. 16 Appendix A: Short Forms ...................................................................................... 17 201803 Release 1.0 © 2018 GS1 Canada Page 5 of 58 Canadian Healthcare Product Description Standardization Implementation Guidelines 1. Executive Summary As the healthcare industry advances to improve its supply chain efficiencies and effectiveness, the community identified the short product description as a key issue to resolve in order to continue streamlining product identification processes in the clinical operations and procurement cycle of healthcare providers. The short product description and short forms of medical/surgical products are used by the clinical, financial and operational departments within healthcare provider organizations for the purpose of maintaining accurate and standardized data in their individual databases and systems. A key requirement of the GS1 Canada and industry-led Canadian Healthcare Supply Chain Standards Project is to drive national adoption of consistent, global supply chain standards to enable electronic procurement, interoperability and traceability across the sector. The Project aims to enable healthcare suppliers and providers with the standards and solutions to exchange accurate and standardized product data. The Project’s efforts address the need to further support patient safety and improve the efficiencies of the procurement process. The use of standardized language and descriptors will improve communications between all parties. The GS1 Canada Healthcare Product Description Standardization Work Group further identified a need for a centralized and standardized Short Form Reference Table to ensure that the entire healthcare community adopt and maintain the same short forms in the Short Description Field in their clinical and non-clinical systems, such as the item master list. The long-term objective of the GS1 Canada Healthcare Product Description Standardization Work Group’s efforts is for standardized short product descriptions to be created at source by the supplier, with no modifications performed on the short product description as the product moves through the healthcare supply chain. This fundamental goal can be realized once supporting systems are aligned to accommodate the mandatory field length of the short product description. 2. Mission The mission of this document is to further
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