CHARTER OF DUTIES : DG -1B(II)

The section deals with all personal and admin matters of AMC/SSC Offrs upto the rank of Major and NTR and NTS officers. The important activities involve:-

(A) AMC/SSC OFFICERS

1. Allotment of Personal No. on receipt of personal files/appointment documents from DG-1A.

2. Initiation and publication of 1st appointment DGN in respect of AMC/SSC Officers.

3. Grant of rank of Capt on completion of internship in the case of the officers joined in the rank of Lt and equivalent and publication of DGN thereon.

4. Processing the cases of confirmation on completion of one year probationary period on the recommendations of concerned CO.

5. Time scale promotion to the rank of Major and equivalent on completion of four years reckonable SSC service and initiation and publication of DGN thereon.

6. Processing of cases for resignation/invalidation and issue of necessary orders to the respective service HQs.

7. Processing of applications for change of name and issue of necessary orders.

8. Processing of cases for secondment from one service to other and issue of necessary orders.

9. Processing of cases for anti date seniority in r/o officers having previous coloured service and officers having higher qualifications.

-2- 10. Processing of cases for issue of No Objection Certificate to officers applying for civil employment.

11. Grant of extension to officers completing the initial contractual period of five years.

12. Compilation of manpower reports based on authorization and holding returns received from the three service HQs.

13. Compilation and submission of required report and returns to the Coord section, Addl DGAFMS and the DGAFMS.

(B) AMC (NON TECH) PC AND SSC OFFICERS

1. Allotment of Personal No. on receipt of personal files / documents from DG-1A.

2. Initiation and publication of 1st appointment DGN in respect of AMC (Non Tech) Officers.

3. Processing the cases of confirmation DGN on completion of probationary period on the recommendation of concerned Commanding Officer.

4. Time Scale promotions of AMC (Non Tech) Officers i.e Capt, Major and Lt Col (TS).

5. Processing of cases for resignation/invalidation and issue of necessary order to Dte Gen of Med Services (Army)/ DGMS-1A.

6. Processing of applications for change of name and issue of necessary orders.

7. Processing of cases for issue of No Objection Certificate to officers applying for civil employment.

8. Grant of extension to SSC officers completing the initial contractual period of five years.

9. Issue of Parchment Commission Certificate to AMC Officer and AMC (Non Tech) officers.

10. Issue of Retirement Order of AMC (Non Tech) Officers.

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PERMANENT COMMISSION IN THE ARMY MEDICAL CORPS (NON TECH)

1. Grant of Permanent Commission in the AMC (Non Tech) for the categories of appointments mentioned below will be governed by the terms and conditions of service as laid down in this Army Instruction : -

(a) Quartermasters and Assistant Quartermaster of Medical Units, AMC Centre and School and AFMC. (b) Coy Officers of Medical Units (c) Assistant Registers of Military Hospitals (d) Coy Commander, AFMC Centre and School (e) Officer Commanding Mil Trg Bn, AMC Centre and School (f) Adjutant Military Training Battalions, AMC Centre and School (g) Records Officers, AMC Records (h) Accounts Officers, AMC Centre & School (j) Adjutant/Instructor Officers Training School, AMC Centre & School (k) Any other appointment tenable by AMC (Non Technical) Officers in PE/WE of medial units.

ELIGIBILITY

2. (a) Appointment to the AMC (Non Tech) within the authorized establishment will be made by the grant of Permanent Commission to selected serving JCOs/Ors of the AMC.

(b) Serving SSC/AMC (Non Technical) Officers will be granted Permanent Commission under this Army Instruction on the recommendation of AMC Selection Board as constituted by the DGAFMS.

(c) Serving JCOs/OR of Army Medical Corps who have put in minimum 5 years service will be eligible for three chances for grant of Permanent Commission in AMC (Non Tech) provided they fulfil all other conditions of eligibility.

(d) Serving AMC/SSC (Non Tech) officers will also be eligible for three chances for grant of Pe4rmaent Commission under this AI. The officer should not have less than 3 years and more than 8 years of service at the time of submission of application, if otherwise eligible.

AGE LIMIT

3. (a) Candidates for grant of Permanent Commission in AMC (Non Tech) must not be above 42 years of age at the time of submission of applications. (b) Serving AMC/SSC Officers (Non Tech) also be entitled to extension of the above age limit to the extent of full pay commissioned service rendered as SSC officers.

MEDICAL FITNESS

4. The candidate must been medical category SHAPE ONE at the time of final selection for grant of Permanent Commission. In the case of those who possess exceptional merit or those who have suffered disability owing to active service or a war casualty the medical category upto grade two, under any of the SHAPE. Factors except ‘S’ will be accepted on the merit of each case provided it is as a result of the same disability. PBOR who are in temp low medical category at the time of calling up of applications may apply for NT commission subject to their being in acceptable medical category at the time of final selection.

EDUCATIONAL QUALIFICATIONS

5. The minimum educational qualification for the grant of Permanent Commission in the AMC (Non Tech) will be the Indian Army Special Certificate/Matriculation or its equivalent examination. The serving JCOs/Ors should have completed the minimum qualifying service of at least 5 years at the time of applying for the commission.

SELECTION PROCEDURE FOR JCO/OR

6. The applications in respect of JCOs/Ors for grant of Permanent Commission in the AMC (Non Tech) will be submitted on the form as given in the Annexure to this Army Instruction. These will be processed as follows : -

(a) The applications from the eligible candidates i.e those serving JCOs/OR, who have completed a qualifying service of 05 years and above and who fulfil other educational/medical / service criteria will be called for by DGAFMS/DG-1A once in a calendar year. The candidates will be interviewed by the Comdt/CO of he hospital/unit and DDMS of either Area Corps or Comd as the case may be. Interview will be limited to two levels only and their recommendations will be endorsed on the application before forwarding to AMC Records.

(b) Applications, completed in all respects will be further scrutinized/filtered by a system of marking based on service records, as approved by the DGAFMS. The scrutiny will be carried out by a board of officers constituted as under : -

(i) Chairman - Col Records (ii) Member - SRO (AMC Records) (iii) Secretary - Asst RO (AMC Records not below the rank of Capt)

(c) Applications of those with incorrect or incomplete information on any accord will be rejected and sent back to the unit concerned.

(d) After the initial screening as above the Col Records will forward the list of candidates along with the applications and marks awarded by the board of officers as at (b) above to Commandant, AMC Centre & School.

(e) All the candidates will be called on temporary duty to AMC Centre & School for initial screening in a written examination.

(f) In the written examination to be conducted by the Commandant AMC Centre & School Lucknow, all candidates obtaining 40% and above marks (including marks for service records) will be selected in order of merit, irrespective of number of vacancies as intimated by office of the DGAFMS.

(g) The list of candidates as above will then be forwarded algonwith the applications to DGMS (Army)/DGMS-3D who in turn will forward the Select List of such candidates duly recommended for the grant of commission to the office of DGAFMS/DG-1A for onward transmission to the Recruiting Dte for detailment to different service selection boards. The SSBs will grade the candidates and forward the result of grading to the DGAFMS.

(h) Based on grading forwarded by the Service Selection Board, the required number of candidates will be considered selected for grant of Permanent Commission as per Service Selection Board merit and availability of vacancies. The remaining will be granted SSC in terms of AI 40/73 depending upon vacancies as decided by the DGAFMS.

7. The applications in respect of serving Short Service Commissioned Officers will be forwarded to DGMS (Army)/DGMS-1A through proper channel duly recommended at every level in chain of Command. The DGMS (Army) after carrying preliminary scrutiny will forward the applications to the DGAFMS alongwith the recommendations of DGMS (Army) to make the final selection for grant of Permanent Commission in Non Tech Cadre of AMC. Such AMC/SSC (NT) Officers will be interviewed by a Selection Board No. 07 as laid down in Govt. of India, Min of Defence letter No 301/DGAFMS/DG- 1(X)/87-S/D(Med) at 08 Feb 1988, as amended from time to time.

DATE OF COMMISSION

8. The date of commission will count as under : -

(a) In case of SSC officers of AMC (Non Tech) from the date of issue of final orders from the DGAFMS intimating their final selection.

(b) In the case of serving JCOs/Ors of the AMC from the date of reporting for duty to fill up the vacancy. The date of commission will be notified in the Gazette of India.

RANK OF COMMISSION

9. Candidates will be commissioned in rank of Lt as provided in para 11 below.

10. Serving SSC Officers will relinquish their existing commissions from the date of grant of Permanent Commission, as published in the Gazette of India. The service of such officer will be antedates under the provision stipulated in the succeeding paragraphs.

ANTEDATE OF COMMISSION

11. Antedate of commission will be granted as follows : -

(a) All full pay commissioned service rendered as SSC Officer will count towards service for pay, promotion and seniority.

(b) JCOs who have 8 years and more combined service as JCOs and Ors at the time of grant of commission will, however, be commissioned in the rank of Lt and granted two years antedate for purposes of pay only.

(c) Candidates who were granted antedate of 2 years under AI 40/73 during their SSC will be entitled to retain the benefit on the grant of PC to them. In no case will antedate carry the back pay.

TRAINING

12. All (non Tech) officers granted Permanent Commission will have to undergo such preliminary training and tests at AMC Centre & School as prescribed by DGAFMS. The Permanent Commission granted to officers who subsequently fail to attend a reasonable standard of efficiency or who are not satisfactorily reported upon during this training is liable to be terminated.

PROBATION

13. An officer will be on probation for 2 years from the date he receives his commission. If during the probationary period, an officer is reported as unsuitable to retain his commission, it will be terminated at any time during or after the probation period. SSC/AMC(Non Tech) officers granted PC will also be on probation, if they had not completed their probation period during the terms of their SSC.

POWER OF COMMAND

14. The power of command to be exercised by AMC (Non Tech) officers will be restricted to all officers of AMC (Non Tech) cadre but junior in rank or seniority and over all JCOs/Ors. It will also extend over such officers of other Corps/Regiment who are specially placed under them.

PROMOTION

15. (a) Substantive Promotions

Provided that an officer is considered fit in all respects substantive promotions will be by time scale as follows : -

(i) To Capt - After completion of 6 yrs of reckonable commissioned service.

(ii) To Major - After completion of 13 yrs of reckonable commissioned service and successful completion of prescribed test as per AI 1/S/85

(iii) To Lt Col - by selection to fill vacancies in the substantive cadre after completion of 17 yrs of reckonable commissioned service and on successful completion of Admn course (Non Tech II) as prescribed by DGAFMS. Substantive promotions to the rank of Lt Col of officers not promoted by Selection against the authorized establishment of Lt Cols may be made subject to their being considered fit in all respects, by time scale on completion of 21 years of recknonable commissioned service, provided they have not attained age of compulsory retirement. Officers so promoted will not be reckoned against the authorized establishment of Lt Cols, but will beheld in a separate ‘non selection’ list’ except that an officer selected to act as Lt Col before completing 21 yrs service, and made substantive under this Rule on completing 21 years of service, will be held against an authorized Lt Col’s appointment. The number of officers held on the non-selection list will count against the authorized establishment of officers in the rank of major and below.

(iv) To Col - By selection to fill vacancies in the substantive cadre after completion of 21 yrs of reckonable commissioned service.

(a) The officers are not required to take Retention and Promotion Examination for grant of substantive rank of Captain. Promotion to the rank of substantive Major is subject to qualifying the prescribed test laid down in AI 1/S/85, as amended.

(b) Acting promotion will be admissible, so long as acting ranks are in force, to fill authorized vacancies of various ranks. The grant of retention and relinquishment of the acting rank will be governed by rules as in force from time to time at the discretion of the DGAFMS. The minimum qualifying service limit for eligibility for acting promotions will be as under : -

(i) To Capt - 3 ½ yrs of reckonable commissioned service

(ii) To Major - 5 ½ yrs reckonable commissioned service

(iii) To Lt Col - 14 ½ yrs of reckonable commissioned service with a minimum 01 yrs service in rank of Major.

TRAVELLING ALLOWANCE

16. Candidates when called up for interview before the Service Selection Board/AMC Selection Board for the grant of Permanent Commission under this Army Instruction, will be treated as on duty and will travel on warrant of the appropriate class.

RETIREMENT

17. Compulsory retirement of all the officers of Permanent Commission of the AMC (Non Tech) cadre will be on attaining the age of 56 years.

PENSION AND GRATUTITY : (Including disability and family pensions and Allied Awards)

18. The pensionary terms of officers of the Permanent commission of the AMC (Non Tech) will be the same as for officers of the Permanent Commission special list officers.

GENERAL

19. All other terms and conditions of service including pay and allowance and leave will, where not at a variance with the above provisions, be as for Permanent Commissioned officers.

EMPLOYMENT ON OTHER THAN AMC (NON TECH)

20. Permanent Commissioned Officers of AMC (Non Tech) will not be eligible for any appointments other than those specified to be held by them without the prior sanction of DGAFMS/DGMS(Army). When employed with the permission of DGAFMS/DGMS (Army) in appointments other than those specified to be held by them, these officers will hold the rank of their appointments, provided the conditions for holding that rank are fulfilled.

21. This Army Instruction supersedes AI 18/89, as amended vide AI 13/91.

Case No. PC to MF No. 9816/DGAFMS/DG-1B(I)/2496(I)/2496/D(Med) Min of Defence (Fin) U.O No. 655-PA of 2001

TERMS AND CONDITIONS OF SERVICE FOR OFFICERS GRANTED SHORT SERVICE COMMISSION IN THE ARMY MEDICAL CORPS

INTRODUCTORY

1. Commissions will be granted by the Government of India on the recommendations of the AMC Selection Board on the terms and conditions laid down

ELIGIBILITY

3. The conditions of eligibility will be as under :-

(a) Nationality : In order to be eligible for consideration as applicant must be either a :-

(i) Citizen of India; or

(ii) A subject of Nepal ; or

(iii) A person of Indian origin who has migrated from Pakistan with the intention of permanently settling in India.

(b) Qualifications : Applicants must possess –

(i) A medical qualification included in the 1st Schedule or the 2nd Schedule or the 2nd Schedule or Part II of the 3rd Schedule to the Indian Medical Council Act, 1956, and be registered in any State Medical Register; or

(ii) A foreign medical qualification recognized by the Indian Medical Council.

(c) Age Limit : Candidates must not have attained 45 years of age on 31 st December of the year of receipt of applications from them.

(d) Medical Standards : Applicants must be in medical category SHAPE-1. The physical fitness of each candidate will be finally determined by a Medical board under arrangements made by the DGAFMS.

LENGTH OF COMMISSION & FURTHER EXTENSION

4. Commissions will be granted for a period of 5 years in the first instance and will be extended for such periods as the first instance and will be extended for such periods as the DGAFMS may decide subject to the conditions that the total SSC service of the officer does not exceed 10 years or beyond the age of 55 years.

On being granted a commission, the officer will be subject to the Army Act, 1950 (XLVI of 1950) under Section 2(1) (a) thereof.

RESERVE LIABILITY

5. Appointment to a SSC will carry a reserve liability for 5 years or till an officer attains the age of 55 years, whichever is earlier. The date of commencement of reserve liability will be the date of relinquishment of commission as notified in the Gazette of India. The AMC officers carrying reserve liability shall obtain permission of the Govt of India through the office of the DGAFMS before proceeding abroad and /or acquiring citizenship of foreign countries. Officers proceeding abroad for post-graduate studies will, however, not be required to obtain separate permission of Government of India for accepting any paid appointment which forms part of and is pre-requisite for preparing for the post-graduate examination. Permission for acceptance of an employment independent of the post-graduate studies under a foreign Government will be necessary in terms of AI 2/S/74.

APPLICATIONS

6. Candidates will submit applications in duplicate to the DGAFMS, Ministry of Defence, NEW DELHI, on the form as may be prescribed for this purpose. The prescribed form may be obtained from the same office in response to an advertisement appearing in the press calling for such applications. Applications will be accompanied by the following documents :- (a) Certificate of Age and Nationality. A certificate of age and nationality under the rules prescribed by t he Government of India and signed by the authority permitted to issue such certificates under the existing rules of the Government of India.

(b) Character Certificate. A recommendation and certificate of moral character from two responsible persons, not being members of the candidate’s own family, to the effect that he is of regular and steady habits and is likely, if appointed, to prove in every respect creditable to the AMC. One of these persons should preferably be an officer of the Armed Forces.

(c) Evidence of Registration of Medical Qualification. As required vide para 3(b) above.

INTERVIEW

7. Candidates who in the opinion of the DGAFMS are prima facie suitable for appointment to commissions will be invited to appear in written examination and the required number of candidates from the merit list of the same will be called to appear in the interview before the AMC Selection Board.

Candidates who have previously served as SSC officers will not normally be required to appear before the Selection Board, provided they apply for the grant of a fresh commission within one year of the effective date of their release from previous SSC service. The Selection Board will recommend the cases of such officers for the grant of SSC on the basis of their service records. This applies to such officers only as are released from service on completion of initial contractual period of engagement and are otherwise eligible in all respects.

DATE OF COMMISSION

8. The date of commission will be the date on which a candidate reports for duty.

The date of grant of commission will be notified in the Gazette of India. From this date the officer’s commissioned service for the purpose of increments of pay, promotion and seniority will be calculated. If, however, an officer is granted an antedate of commission, his seniority for increments of pay and promotion will count from the earlier date. The period of antedate will neither count for gratuity nor will it carry back pay in any case.

ANTEDATE OF COMMISSION

9. Antedate of commission will be admissible as under :-

(a) A candidate who has held an approved whole-time appointment in a recognized civil hospital for a period of six months or more will be legible for an antedate of six months. The DGAFMS will be the competent authority for recognizing a civil hospital in India or abroad for this purpose.

(b) A candidate will be eligible for the grant of an antedate of not exceeding 24 months if he at the time of selection is in possession of a post graduate diploma in any branch of medical science recognized by the Indian Medical Council.

(c) At the time of appointment a candidate will be eligible for the grant of an antedate not exceeding 3 years in respect of higher qualifications obtained prior to appointment. This will normally be granted for qualifications such as Doctor of Medicine, Master of Surgery or an equivalent or higher qualification obtained by passing examination from the recognized Universities and Colleges.

(d) In the case of a candidate who is eligible for an antedate under more than one of the preceding sub paragraphs, the total period of antedate will be limited to 42 Months.

(e) The eligibility of each candidate for grant of an antedate in accordance with the preceding sub-paragraphs will be decided by the DGAFMS.

PERIOD OF PROBATION

10. An officer will be on probation for one year from the date he receives his commission. If an officer is reported upon within his probationary period as unsuitable to retain his commission, if may be terminated at any time whether before or after the expiry of the probationary period after one months notice. Provisions of Army Rule 15 will not be attracted in that case. Officers will be required to pass such language tests as may be prescribed from time to time.

TRAINING

11. On appointment to SSC in the AMC , officers will undergo such preliminary training and tests as may be prescribed by the DGAFMS. While undergoing this training officers will be considered as on duty. An officer who fails to attain a reasonable standard of proficiency or who is not satisfactorily reported upon during his training is liable to have his appointment terminated.

SPECIALIST APPOINTMENTS

12. (i) There will be a considerable number of specialist appointments for which officers will be eligible.

(ii) Officers who possess the necessary qualifications, an who, in the opinion of the Director General, Armed Forces Medical Services; have sufficient experience may be graded or classified specialists in accordance with relevant rules on the subject. They will be entitled to draw specialist pay at current rates when holding appointment within the authorized establishment of specialist.

LADY DOCTORS

15. Lady doctors will be eligible to apply for SSCs and those granted such commissions will also be governed by the above provisions.

LIABILITY FOR SERVICE

1. Officers granted SSCs in the AMC will be liable for service in any part of the world in the same way as PC officers and in any branch of the Armed Forces i.e. Army, or Air Force.

RANK,SENIORITY AND PROMOTION

2. (i) Rank AMC candidates on appointment will be granted the rank as under:-

(a) Capt when a candidate is in possession of full Medical Registration Certificate.

(b) Lieut. Where a candidate possesses provisional Medical Registration Certificate.

(ii) Promotion.

(a) Counting of Service. All full pay commissioned service with the colours as a Medical Officer will count as full commissioned service towards rank and seniority in pay and promotion, provided the candidate was in possession of medical qualifications as laid down in Para 3 of this AI. In the case of officers who were previously in the medical branch of the ITF, AFI Medical Corps or ATRD/ABRO Medical Corps or AIRO/ABRO service for instructional or training purposes will not count as service in the AMC. (b) Time Scale Promotion. Time scale promotion will be limited to the rank of Major provided that the officers are in all respects suitable and recommended, they will be promoted as under :-

Capt. Those who enter the AMC in the rank of Lieut in accordance with para 2(i) (b) above, will be promoted to the rank of Capt on production of full Medical Registration Certificate will be produced within one year from the date of commission or date of eligibility for the same whichever is later in respect of officers who do their internship partly on wholly in civil.

NOTE : Those officers who complete their entire period of internship in the AMC will be allowed the seniority/rank of Capt from the date they become eligible for permanent Medical Registration Certificate. However, their promotion will not be notified until they submit Permanent Medical Registration Certificate.

Quasi-Substantive Major. On completion of 4 years reckonable service as Capt.

NOTE : The quasi-substantive rank of Major will be treated as substantive for pay purposes.

(iii) Acting Promotion.

SSC Officers will be eligible for acting promotions under the rules as may be in force from time to time.

LEAVE

8. (a) Casual, Annual, Furlough and Sick Leave will be granted under Leave Rules for the Services, as amended from time to time.

(b) Study Leave will not be admissible.

(c) Termination Leave. On termination of engagement, 28 days leave on full pay will be admissible in addition to any annual leave to which the officer is entitled in the year in which the engagement is terminated.

TERMINATION OF COMMISSION

9. An officer may be giving three months notice be permitted to resign his commission at the sole discretion of the Government of India. An officer who is permitted to resign his commission before the end of 5 years will not be entitled to any traveling concessions, terminal leave, terminal gratuity under paras 5,8 and 10 respectively.

TERMINAL GRATUITY

10. On final termination of their service, officers will be eligible subject to their service being satisfactory to gratuity for each completed year of Short Service Commissioned Service including extensions thereof irrespective of rank.

PENSIONS

11. Service on Short Service Commission will be non-pension able. Where an officer has been or may be granted a pension in respect of his service rendered before the grant of Short Service Commission, it will be held in abeyance during the period he holds Short Service Commission.

PERMANENT COMMISSIONS

12. Officers granted Short Service Commission will be given two chances for taking up the departmental examination for permanent commission at any time after completion of two years SSC Service and before completion of five years service provided they fulfill the conditions of eligibility laid down in Army Instruction containing terms and conditions of service for grant of permanent commission in the AMC.