YOU ARE HEREBY SUMMONED TO A MEETING OF PENRYN TOWN COUNCIL TO BE HELD ON MONDAY 1 JULY 2019 AT 7.00 P.M. IN THE COUNCIL CHAMBER, TOWN HALL, PENRYN FOR THE TRANSACTION OF THE UNDERMENTIONED BUSINESS.

Town Clerk 24 June 2019

COUNCIL

AGENDA

1. APOLOGIES

2. DECLARATIONS OF INTEREST

3. DISPENSATIONS

4. PUBLIC PARTICIPATION An opportunity for members of the public to address the Town Council concerning matters on the agenda. Members of public who wish to speak should contact the Town Council by 4.00p.m. on Monday 1 July 2019 to register. For full details of procedures for public speaking at Council meetings, please visit the Town Council’s website, www.penryntowncouncil.co.uk, click on the link below, or visit the Town Council offices and request a copy: Protocol for Public Speaking at Council Meetings

PLEASE NOTE: This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role.

5. COUNCIL MINUTES To approve as a correct record minutes 14 to 37 of the meeting of the Council held on 3 June 2019 [Pages 3 to 8]

6. COMMITTEE MINUTES To note the minutes of the meeting of the Planning Committee held on 17 June 2019 [Pages 9 to 11]

To note the minutes of the meeting of the Staffing Committee held on 24 June 2019 and approve the recommendation for an air-conditioning unit in the Town Clerk’s Office [Pages 12 to 14]

To note the minutes of the meeting of the Penryn Week Group held on 11 June 2019 [Pages 15 to 16]

To note the minutes of the meeting of the Penryn Town Fair Group held on 11 June 2019 [Pages 17 to 18] 1

To note the minutes of the Neighbourhood Plan Steering Group held on 10 June 2019 [Pages 19 to 21]

7. CORRESPONDENCE To receive items of correspondence relevant to the Council

8. MAYOR’S ANNOUNCEMENTS AND ENGAGEMENTS To note the Mayor’s announcements and engagements between 3 June 2019 and 30 June 2019 [Page 22]

9. REPRESENTATIONS BY CORNWALL COUNCIL MEMBERS AND REPORTS BY COUNCILLORS ATTENDING EXTERNAL MEETINGS

10. TOWN CLERK REPORT To receive an update report from the Town Clerk [Page 23]

11. ACCOUNTS – 1 MAY TO 31 MAY 2019 To approve a list of accounts paid and the monthly statement for the period 1 May to 31 May 2019 [Pages 24 to 36]

12. MAYORAL ALLOWANCE To consider how the mayoral allowance is paid following the internal auditor report [Page 37] 13. COMMUNITY GRANTS To consider requests for community grants [Pages 38 to 39]

14. COMMUNITY GOVERNANCE REVIEW 2019 To formulate a response to the Community Governance Review 2019, by the closing date of 17 July 2019 [Pages 40 to 58]

15. PERMARIN CAR PARK – TEMPORARY ACCESS To receive an update on the request for temporary access through the car park [Page 59] 16. POLLING DISTRICTS AND POLLING PLACES REVIEW – STAGE 2 To consider a response to stage two of the polling districts/places review [Pages 60 to 63] 17. COUNCIL PROJECTS To receive an update on the current progress of the Council’s Projects [Pages 64 to 65] 18. TERMS OF REFERENCE – CLIMATE EMERGENCY WORKING GROUP To discuss and agree the terms of reference for the climate emergency working group [Pages 66 to 68]

19. HOW COUNCILLORS ARE ADDRESSED To consider a proposal to discontinue the use of marital status for addressing councillors [Page 69]

Membership: Councillor C K Wenmoth (Town Mayor) Councillor Mrs M K May Councillor Mrs J Tucker (Deputy Town Mayor) Councillor Mrs R L McSorley Councillor Mrs M V Bennett Councillor C Mullins Councillor M Cant Councillor Mrs S K Peters Councillor D F Edwards Councillor G C Rickard Councillor Dr J Garrett Councillor K Ruby Councillor J Langan Councillor M Snowdon Councillor Mrs H May Councillor T Widdon

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MINUTES OF THE MEETING OF THE COUNCIL OF PENRYN HELD ON MONDAY 3 JUNE 2019 AT 7:00PM IN THE COUNCIL CHAMBER, TOWN HALL, PENRYN

Councillors C K Wenmoth (Mayor), Mrs J Tucker (Deputy Mayor), Mrs M V Bennett, M Cant, Dr J Garrett, J Langan, Mrs M K May, Mrs R L McSorley, C Mullins, K Ruby, M Snowdon and T Widdon

In Attendance Helen Perry (Town Clerk) Councillor J Symons – Cornwall Councillor, Penryn East and Mylor

14. APOLOGIES

Apologies for absence were received from Councillors D F Edwards (work), Mrs H May (ill), Mrs S K Peters (work) and G C Rickard (medical appointment).

15. DECLARATIONS OF INTEREST

Councillor M Snowdon declared a Disclosable Pecuniary interest in agenda items 4, Neighbourhood Plan Presentation and 6, Neighbourhood Development Plan as he owns property that is rented to students

16. DISPENSATIONS

There were no requests for dispensations.

17. NEIGHBOURHOOD DEVELOPMENT PLAN PRESENTATION BY TERRY GROVE- WHITE

Having earlier in the meeting declared a disclosable pecuniary interest in the Neighbourhood Development Plan Presentation Councillor M Snowdon left the meeting.

Terry Grove-White gave Council an update on the draft neighbourhood development plan, the areas covered included: • Housing Growth – does the Council wish to allocate sites? • Settlement Boundary – explained infill and rounding off • Green Infrastructure – areas to remain ‘green’, sustainability, bees and renewables • Heritage – there are existing heritage documents that do not appear to be used. • Economy – support of Kernick Industrial Estate, protection of smaller industrial areas, mixed use, improve waterfront access and linkages to Town Centre

18. PUBLIC PARTICIPATION

No requests had been received from members of the public wishing to speak at the meeting

19. NEIGHBOURHOOD DEVELOPMENT PLAN

Having earlier in the meeting declared a disclosable pecuniary interest in the Neighbourhood Development Plan Councillor M Snowdon remained outside of the

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meeting for the duration of the item and did not take part in the discussion or the vote.

RESOLVED that the Neighbourhood Development plan includes an Article 4 to limit HMO’s to no more than 10% across the Parish

Proposed by Councillor Mrs R L McSorley and seconded by Councillor J Langan Councillor Dr J Garrett requested that it be recorded that she abstained from the vote.

It was further RESOLVED that Round Ring and Packsaddle are incorporated in to the Neighbourhood Development as areas allocated for development

Proposed by Councillor J Langan and seconded by Mrs R L McSorley Councillor M Cant requested that it be recorded that he abstained from the vote

Following the above resolution Councillor M Snowdon returned to the meeting.

20. MINUTES

RESOLVED that minute numbers 191 to 213 of the Council meeting held on 1 April 2019 were approved and signed as a correct record

Proposed by Councillor Mrs M K May and seconded by Councillor M Snowdon

RESOLVED that minute numbers 1 to 13 of the Annual Meeting of the Council held on 16 May 2019 were approved and signed as a correct record

Proposed by Councillor J Langan and seconded by Councillor Mrs R L McSorley

21. COMMITTEE MINUTES

The minutes of the meeting of the Planning Committee held on 15 April 2019 were noted

The minutes of the meeting of the Planning Committee held on 20 May 2019 were noted

The minutes of the meeting of the Penryn Week Group held on 2 April 2019 were noted

The minutes of the meeting of the Penryn Week Group held on 7 May 2019 were noted

The minutes of the meeting of the Penryn Town Fair Group held on 2 April 2019 were noted

The minutes of the meeting of the Penryn Town Fair Group held on 7 May 2019 were noted

The minutes of the Neighbourhood Plan Steering Group held on 10 April 2019 were noted

The minutes of the Neighbourhood Plan Steering Group held on 7 May 2019 were noted

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22. CORRESPONDENCE

The Town Clerk reported; • Cornwallalc – are considering holding chairmanship training and were looking for an expression of interest, of how many members may wish to attend. • Cornwallalc are holding Code of Conduct training, which members are reminded they are supposed to complete within six months of taking office • Coast Medic – Defibrillator at Exchequer Quay, following a complaint to the Town Council from a resident requesting the code for the defibrillator is lodged with South Western Ambulance Service. Coast Medic responded to confirm the callsign for the box is CC0156 and the box has been registered with the Ambulance Service. The defibrillator was originally funded by the Lions Club and is maintained by Coast Medic. • Falmouth Town Council – Governance review, Falmouth Town Council have confirmed that their response to the review which affects Penryn is “a rationalisation of the current dog-leg boundary, pushing the northern town boundary (current Trescobeas Ward) north to encompass two fields at Hillhead and making the A39 road the town boundary between Falmouth and Penryn. The Town Clerk confirmed this would mean the loss of the land at the former ‘Dales’ site, and the bottom field of the diocese land. Also, if the boundary goes to the waterfront, the Marina will become part of Falmouth. The Governance Review will be added to the July Council agenda to enable a response to made to Cornwall Council, by the deadline of 17 July 2019.

23. MAYOR’S ANNOUNCEMENTS AND ENGAGEMENTS

The list of Mayor’s engagements for the period 28 March 2019 to 2 June 2019 were noted.

24. REPRESENTATIONS BY CORNWALL COUNCIL MEMBERS AND REPORTS BY COUNCILLORS ATTENDING EXTERNAL MEETINGS

Councillor J Symons reported; • Governance review – is not just open to Council’s to respond, the views of the public are also welcomed. • Climate Change – currently 113 parishes have confirmed their intentions to try to reduce carbon admissions. Some funds are being made available to insulate Council homes correctly. Cormac are also investigating the possibility of changing their motor vehicles to ones that are powered by electric.

Councillor Mrs M K May reported; • That alcohol licences have been applied for from two companies based on Commercial Road • Traffic Regulation Orders – the consultation for additional waiting restrictions at Trevance, Trekeen Road, Trewarton Road and Brown’s Hill is open for comment. • Train Timetables – from the Autumn due to additional trains being timetabled, a journey to London should reduce by 10 minutes.

Councillor Mrs R L McSorley took part in the Twinning visit to Audierne in France, and had her recent wedding blessed in their Town Hall, by the Mayor of Audierne.

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Councillor Dr J Garrett attended the University Forum meeting and was glad to report the student warden scheme that was trialled in Falmouth would be extended to include Penryn in the next academic year. Councillor Mrs M K May thanked Councillors, staff and their family members for taking part in the raft race, and was glad to report that the Town Council had achieved first place. Thanks, were also expressed to Penryn Community Bingo who donated the prize money.

25. TOWN CLERK’S REPORT

The Town Clerk’s report was noted.

26. ACCOUNTS – 1 MARCH to 31 MARCH 2019

RESOLVED that the list of accounts paid and the monthly statement for the period 1 to 31 March 2019 be approved.

Proposed by Councillor Mrs M K May and seconded by Councillor J Langan

27. INTERNAL AUDIT REPORT

The Town Clerk reported, that one recommendation had been raised by the internal auditor during his visit on 1 May 2019, regarding allowances to members. The Mayoral Allowance is currently paid by the submission of invoices/receipts and charged against the budget. The allowance now needs to be paid through the payroll. A report on how to proceed will be submitted at the July Council meeting.

It was RESOLVED that; a) the internal audit report for year ended 31 March 2019 be noted b) the internal audit action plan be approved

Proposed by Councillor M Snowdon and seconded by Councillor M Cant

28. ANNUAL GOVERNANCE STATEMENT

RESOLVED that the Annual Governance Statement for year ended 31 March 2019 be approved.

Proposed by Councillor J Langan and seconded by Councillor Mrs R L McSorley

29. ANNUAL STATEMENT OF ACCOUNTS

RESOLVED that the annual accounts and the Annual Statement of Accounts for the year ended 31 March 2019 be approved.

Proposed by Councillor J Langan and seconded by Councillor Mrs T Widdon

30. ACCOUNTS – 1 APRIL to 30 APRIL 2019

RESOLVED that the list of accounts paid and the monthly statement for the period 1 to 30 April 2019 be approved.

Proposed by Councillor J Langan and seconded by Councillor Mrs M K May

31. CONFIRMATION OF BANK SIGNATORIES

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Councillors Mrs M K May and Mrs J Tucker confirmed that they wished to remain as signatories on the bank account.

It was therefore RESOLVED that signatories on the account be approved as: - • Councillor C K Wenmoth – Town Mayor • Councillor Mrs J Tucker – Deputy Mayor • Councillor Mrs M V Bennett • Councillor Mrs M K May • Councillor Mrs S Peters

Proposed by Councillor Mrs R L McSorley and seconded by Councillor Mrs J Tucker

32. APPOINTMENT OF COUNCILLOR INTERNAL AUDITORS FOR THE 2019/20 FINANCIAL YEAR

RESOLVED that Councillors C Mullins and Dr J Garrett be appointed the Councillor internal auditors for the 2019/20 financial year

Proposed by Councillor J Langan and seconded by Councillor K Ruby

33. CONFIRMATION OF SUPPLIERS WHO ARE PAID BY DIRECT DEBIT

RESOLVED that the following suppliers continue to be paid by direct debit • Cornwall Council – Non-Domestic Rates • British Telecom – Telephone and Broadband • British Gas – Electricity and Gas • Barclaycard Commercial – Procurement Card Settlement • Worldpay- Fees for payments taken by debit/credit card • Iris – Payslips and Auto-enrolment • Pitney Bowes – Franking Machine Rental and Postage top-up • South West Water

Proposed by Councillor Mrs R L McSorley and seconded by Councillor C Mullins

34. APPROVAL TO MAKE ONLINE PAYMENTS

RESOLVED that the Council approves the continued use of BACS/Online and CHAPS as the preferred method for settlement of invoices

Proposed by Councillor C Mullins and seconded by Councillor Mrs T Widdon

35. COMMUNITY GRANTS

There were three requests for Community Grants:

Carnon Carers

RESOLVED that, in accordance with S137 of the Local Government Act 1972 Carnon Carers be awarded a grant of £200.

Proposed by Councillor M Snowdon and seconded by Councillor C Mullins

Penryn Methodist Church and Sandra Tregidgo The Town Clerk reported that the grant requests from Penryn Methodist Church and Sandra Tregidgo, were against the Council’s grant policy and legislation.

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RESOLVED that the Council accepts the advice of the Town Clerk and regrettably declines any grant funding for Penryn Methodist Church and Sandra Tregidgo.

Proposed by Councillor Mrs R L McSorley and seconded by Councillor Mrs M K May

36. COUNCILLOR ATTENDANCE RECORDS – 2018/19 CIVIC YEAR

The Councillor attendance records for the 2018/19 civic year were noted.

37. RoSPA INSPECTIONS – MEMORIAL GARDEN AND GLASNEY

RESOLVED that; a) the reports be noted b) the Town Clerk, where possible, attempts to address the issues raised within the reports c) a progress report is given at the December 2019 Council meeting

Proposed by Councillor Mrs M K May and seconded by Councillor M Snowdon

There being no further business to transact the meeting was closed at 8:35pm

CHAIRMAN

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MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF PENRYN TOWN COUNCIL HELD ON MONDAY 17 JUNE 2019 AT 7:00PM IN THE COUNCIL CHAMBER, TOWN HALL, PENRYN

Councillors J Langan (Chairman), Mrs R L McSorley (Vice Chairman) Mrs M V Bennett, D Edwards, Dr J Garrett, C Mullins, Mrs M K May, G Rickard, M Snowdon, and Mrs J Tucker

In Attendance Councillor J Symons – Cornwall Councillor for Penryn East and Mylor Linda Body - Administration Officer

12. APOLOGIES

Apologies for absence were received from Councillors M Cant (away working), Mrs H May (working), K Ruby (family commitments), Mrs S Peters (family commitments), C K Wenmoth (hospital) and T Widdon (family commitments)

13. DECLARATIONS OF INTEREST

There were no declarations of interest.

14. DISPENSATIONS

There were no requests for dispensations.

15. PUBLIC PARTICIPATION

Mr J Salmon from Lawrence Associates spoke in respect of PA19/04032 – Sterling Court, Truro Hill, Penryn, and gave a brief outline of the proposed development.

16. MINUTES

RESOLVED that minutes 1 to 11 of the meeting of the Planning Committee held on the 20 May 2019 be approved and signed as a correct record.

Proposed by Councillor Mrs R L McSorley and seconded by Councillor C Mullins

17. CORRESPONDENCE

The Administration Officer reported;

Cormac Solutions - notification of a Temporary Prohibition of Traffic Order on B3292 (Treluswell to Penryn) on the 24 June 2019 to 27 June 2019 (1900 to 0600 hours).

18. PLANNING APPLICATIONS

PA19/03414 – High Cross, Enys, Penryn

RESOLVED that the Town Council has no objections to the application subject to the concerns of the Historical Environmental Planning (Archaeology) issues be taken into account and that the Tree Protection Plan be conditioned.

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Proposed by Councillor M Snowdon and seconded by Councillor D Edwards.

PA19/03936 – Kernick Business Park, Annear Road, Penryn

RESOLVED that the Town Council has no objections to the application subject to the satisfaction of the Highways Department in regard to the footpath being provided along Annear Road and is tied in with Kernick Road and that the recommendations by the Tree Officer and ecology report are carried out.

Proposed by Councillor Dr J Garrett and seconded by Councillor Mrs R McSorley

PA19/03975 – 1 Praze Meadow, Penryn

RESOLVED that the Town Council fully supports the application.

Proposed by Councillor Mrs M May and seconded by Councillor Mrs R McSorley

PA19/04032 – Sterling Court, Truro Hill, Penryn

RESOLVED that the Town Council has no objections to the application subject to the planning department being satisfied that there is adequate amenity space to service the apartments.

Penryn Town Council would also like to know why there is no affordable housing contribution on the permitted development for the 14 units and CIL on the proposed five units.

In conjunction with the forthcoming adoption of our Neighbourhood Plan and the declaration of the climate emergency, Penryn Town Council’s aim is to encourage wherever possible the installation of renewable energy solutions to conserve our environment by providing an environmentally friendly, reliable, cost effective and sustainable source of power. Penryn Town Council would also encourage electric car charging points on site.

The Town Council requested that the above paragraph be added to all new planning applications.

Proposed by Councillor M Snowdon and seconded by Councillor Dr J Garrett.

PA19/04069 – 75 The Terrace, Penryn

RESOLVED that the Town Council fully supports the application.

Proposed by Councillor Mrs M May and seconded by Councillor Dr J Garrett

PA19/04394 – Old Gate House Lodge, entrance to Combined Universities in Cornwall, Penryn

RESOLVED that the Town Council fully supports the application. However, it would like the Planning Officer to clarify if the property is a listed building.

19. DECISION NOTICES

10 The list of decision notices were noted

20. FALMOUTH AND PENRYN CONSERVATION AREAS ADVISORY COMMITTEE

The minutes of the Falmouth and Penryn Conservation Areas Advisory Committee meeting held on 29 April 2019 were noted

21. WAITING RESTRICTIONS CONSULTATION (EDG1622) After a lengthy discussion regarding the proposed installation of waiting restrictions on Trekeen Road, Trevance, Trewarton Road and Brown’s Hill it was RESOLVED that the Town Council would abstain from commenting on the consultation as it was for the residents of the proposed sites to make their own representations.

Proposed by Councillor Mrs M May and seconded by Councillor Mrs J Tucker

There being no further business the meeting was closed at 8.25pm

CHAIRMAN

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MINUTES OF A MEETING OF THE PENRYN TOWN COUNCIL STAFFING COMMITTEE HELD ON MONDAY 24 JUNE 2019 AT 7.00PM IN THE COUNCIL CHAMBER, TOWN HALL, PENRYN

Councillors Mrs M V Bennett, Mrs M K May, J Langan, Mrs J Tucker and C K Wenmoth

In attendance: Helen Perry (Town Clerk)

1. ELECTION OF CHAIRMAN

RESOLVED that Councillor Mrs M K May be re-elected Chairman for the civic year 2019–2020.

Proposed by Councillor Mrs J Tucker and seconded by Councillor Mrs M V Bennett

2. ELECTION OF VICE CHAIRMAN

RESOLVED that Councillor Mrs J Tucker be re-elected Vice Chairman for the civic year 2019–2020.

Proposed by Councillor Mrs M V Bennett and seconded by Councillor J Langan

3. APOLOGIES

There were no apologies for absence

4. DECLARATIONS OF INTEREST

There were no declarations of interest.

5. DISPENSATIONS

There were no requests for dispensations.

6. MINUTES

RESOLVED that minutes 35 to 47 of the meeting of the staffing committee held on 25 March 2019 be approved and signed as a correct record.

Proposed by Councillor Mrs J Tucker and seconded by Councillor Mrs M K May

7. EXCLUSION OF THE PRESS AND PUBLIC

RESOLVED that in accordance with Section 1 of the Public Bodies Admission to Meetings Act 1960, the public be excluded from the meeting during consideration of the following item by reasons of the confidential nature of the item. Proceedings, apart from any resolutions passed, shall remain confidential.

Proposed by Councillor Mrs M K May and seconded by Councillor J Langan

8. PART-TIME CARETAKER

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RESOLVED that delegated authority be given to the Town Clerk in conjunction with the Chairman and Vice-Chairman to; a) Liaise with Ellis Whittam regarding the correct procedure for long-term sickness b) Agency/short-term staff are considered to cover the annual leave of the full- time caretaker c) A discussion takes place with the part-time caretaker regarding his return to work after attending the appointment scheduled with the consultant in late August

Proposed by Councillor Mrs J Tucker and seconded by Councillor Mrs M K May

9. PART-TIME SUPPORT OFFICER – MATERNITY LEAVE

The dates for the period of maternity leave for the part-time support officer were noted

10. STAFF CLOTHING

RESOLVED that the Town Clerk discusses with the staff their clothing requirements and purchases the additional uniform accordingly.

Proposed by Councillor J Langan and seconded by Councillor C K Wenmoth

11. TRAINING

RESOLVED that; a) If spaces are still available, the Town Clerk, Administration Officer and Councillor J Langan are booked on the Planning training scheduled for Tuesday 16 July at a cost of £80 per delegate. b) The full-time support officer receives in-house training from the Finance Officer on the accounts package. c) Volunteers and staff receive training in areas highlighted by the recent Health and Safety visit from Jim Stowe of Ellis Whittam d) The Town Clerk enrols staff on any additional courses as required, subject to budgetary constraints

Proposed by Councillor Mrs M K May and seconded by Councillor J Langan

It was further RESOLVED that; a) the Town Clerk uses a day per week, when she will be unavailable to be contacted by the public or Councillors to enable the CiLCA coursework to be completed. b) The Town Clerk starts to clawback the T.O.I.L. hours accrued

Proposed by Councillor Mrs J Tucker and seconded by Councillor Mrs M V Bennett

12. OFFICE WORKING CONDITIONS

RESOLVED TO RECOMMEND TO COUNCIL that an additional air-conditioning unit is installed in the Town Clerk’s Office, by the contractor who installed the unit in the Finance Office at a cost of £1,525 +vat a further £100 (approximately) will be required for an electrician to install a spur.

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It was further RESOLVED that; a) Display Screen Workstation Assessments are carried out as soon as possible b) Town Clerk reminds staff who work on computer about having regular eye tests, and that the Council pays for the test c) Risk Assessments are drawn up as soon as possible, as per the discussions with Jim Stowe of Ellis Whittam d) Fire Alarm tests are carried out as soon as possible and recorded e) Asbestos – if asbestos surveys cannot be found for the Council’s buildings, quotations are sourced for the works

Proposed by Councillor J Langan and seconded by Councillor C K Wenmoth

13. EMPLOYEE HANDBOOK – DRAFT CONTRACTS

RESOLVED that; a) As per the Green Book the Council will pay enhanced maternity pay and enhanced adoption pay b) The draft contracts of employment are amended to show the library address as the main place of work. c) The Town Clerk contacts Ellis Whittam with the proposed changes and the handbook is presented to Council for adoption

Proposed by Councillor J Langan and seconded by Councillor Mrs M K May

There being no further business the meeting closed at 8.30pm.

CHAIRMAN

14 MINUTES OF THE MEETING OF THE PENRYN WEEK COMMITTEE HELD ON TUESDAY 11 JUNE 2019 IN THE TOWN HALL, PENRYN AT 10.00AM

Committee members present: Councillors: Mary May, Charles Wenmoth and Julie Tucker

Co-opted members: Dave Lessles, Ada Renton and Paul Renton

Members in attendance Margaret Harrison, Tracey Hart and Kerrie Robinson

1. APOLOGIES Apologies for absence were received on behalf of John Kirby.

2. MINUTES RESOLVED that the minutes of the meeting of the Penryn Week Committee held on 7 May 2019 be approved.

Proposed by Councillor C Wenmoth and seconded by Councillor Mrs J Tucker

Matters Arriving:

• The FIFA evening leaflets have been printed and distributed to the school • Help for extra marshals for Penryn Carnival and Fair Day has been advertised on

social media • Mary, Ada, Paul, Dave and Margaret be added to the Tea Tasting Afternoon event. Julie is now unable to attend. • Amie to email Mark Killingback thanking him for his support in the Raft Race evening but also mentioning the disappointment of the moored yacht which restricted access for the racers and the view for the spectators. • Thanks, be recorded to Julie and the Penryn Community Bingo for sponsoring the Raft Race.

3. PENRYN WEEK 2019 • The Craft morning event on Facebook had an error in the time – Amie to rectify • There should be some small trophies in the library if Darren wants to use them for the Lego club • Chairs and PA system need to be arranged for the RNLI evening. Mark Snowdon to possibly transit chairs? • Tins and buckets need to be ready for RNLI evening and Carnival night • Hymn sheet the same as last year to be used – Amie to email the Hymn sheet to the band and ask how many chairs they require • Amie to email Chaz the Hymn sheet • Mary May will contact Father Froom regarding the evening • Rose Webber to be contacted to see if Chapel can be used in case of bad weather • Co-op Funeral Care kindly offered to do teas at Tea Dance – Mary to kindly decline the offers as we already have our own volunteers • Co-Act performance unlock at 6.30pm – chairs to be put out • Larry/Darren to be asked about prizes for FIFA night • Amie to email Shelley for the tug-of-war rope for Sports Evening • Committee decided on no bouncy castle this year for Sports Evening due to increased cost to hire • Megaphone to be checked its working prior to Sports evening

15 • Yellow signs for Carnival to be brought to Library so that dates can be checked an amended – also the banners for Penryn Week

4. GIG@GLASNEY • Amie to chase the permission to use the field for Penryn Week • Dave will monitor the cars in and out of the field on Gig evening – no cars allowed to drive over the new tiles • Gordon’s Alive have now again confirmed attendance despite double booking • John Ormond will provide marquee with refreshments • Portable toilets and generator booked

5. Autumn Festival • WI all set for the Craft Show • Afternoon with the Mayor’s to go ahead on Sunday 29th September –

3.00pm start – hall open at 2.30pm.

6. CHRISTMAS LIGHTS WEEKEND This will be discussed at the next meeting.

7. DATE OF NEXT MEETING • 30 July 2019 at 10am in the Town Hall.

There being no further business the meeting was closed at 11am

CHAIRMAN

16 PENRYN TOWN FAIR

Minutes taken by Darren Holland, Customer Support Officer, Penryn Town Council

Tel: 01326 373086 Email: [email protected]

PENRYN TOWN FAIR COMMITTEE MEETING

Minutes of the meeting held on Tuesday 11th June 2019 at 11.00am, in the Town Hall, Penryn

Present: Mary May [MKM] Phil Hinch [PH] Chaz Wenmoth [CW] Julie Tucker [JT] Paul Renton [PR] Ada Renton [AR] Tracy Hart [TH] Dave Lessels [DL] Darren Holland [DH] Margaret Harrison [MH] Roger Reynolds [RR] John Kirby [JK] Lou Miselbrook [LM] Emma Theobald [ET]

1. Election of Chairman

RESOLVED that Mary May be re-elected Chairman for the civic year 2019/20

Proposed by Ada Renton and seconded by Julie Tucker

2. Election of Vice Chairman

RESOLVED that Julie Tucker be elected Vice-Chairman for the civic year 2019/20

Proposed by Chaz Wenmoth and seconded by Dave Lessles

3. Apologies

Apologies were received on behalf of Jim Henderson

4. Minutes of Last Meeting

RESOLVED that the minutes of the meeting of the Penryn Town Fair Committee held on 7 May 2019 be approved and signed as a correct record.

Proposed by Roger Reynolds and seconded by Tracey Hart

5. Matters Arising (Not Agenda Items)

Bingo given £80 for signs. The new signs discussed. Titan sign removed by Cormac as it is not allowed to be displayed on the roundabout. Areas for displays discussed. DH to ask Asda if a sign can be placed there

6. Town Fair General

Programme discussed

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17 Committee happy to deliver the programme rather than pay approximately £220 DH to get prices from Royal Mail and leaflet drop people

Opening discussed between MKM and LM Graduates to use library for robes Robes to be delivered on Friday to library collected after bank holiday on Tuesday

DL requested more tabards

Classic cars discussed, DH to make contact with Steve Toyer and Falmouth funeral

7. Entertainment Report

All entertainment booked

8. Titan the robot

Signs now being displayed as earlier discussed. DL asked about fencing/barriers but committee believe better to be open area. DH mentioned

Finance to email re payment to Titan

9. Stalls Report

19 stalls so far paid for and forms received Residential drop to be carried out

MKM – form to Gill Grant Dementia group

10. Treasures Report

Treasurer to give more detailed up to date account Rob Oliver

11. Any Other Business

Raffle Prizes letters sent out 7 prizes already DH read out list

**Red white Blue shop window competition to be advertised

Packet to be informed two weeks before

12. Date of Next Meeting

The next meeting of the committee will be held on Tuesday 30 July 2019 at 11am in the Town Hall

There being no further business the meeting was closed at 12pm

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Minutes of the Penryn Neighbourhood Plan Steering Group

Monday 10 June 2019 at 6.30pm

The Council Chamber, Town Hall, Higher Market Street, Penryn

Present: Councillor Mrs Rebecca McSorley (RH) Councillor Mrs M May (MM) Councillor C Wenmoth (CW) Councillor Dr J Garrett (JG) Councillor D Mullins (CM) Councillor J Langan (JL) Councillor K Ruby (KR) Councillor T Widdon (TW) Cornwall Councillor J Symons (JS)

Mr E Dawkins (ED) Mrs F Dawkins (FD) Terry Grove-White (TGW) Mr T Howells (TH)

In Attendance: Linda Body (LB)

Agenda Item: Minute: Action:

1. Apologies Apologies for absence were received from:

Helen Perry - Town Clerk, Cllr M Cant, Esther Richmond (Cornwall Council), Sarah Redman (SR)

2. Declarations of JS declared a non-registerable interest in agenda item 5 Interest (site assessments) in regard to the Round Ring site development.

3. Minutes The minutes of the meeting of the Neighbourhood Plan Steering Group held on the 7 May 2019 were approved as a true and accurate record.

Proposed by Councillor Mrs M May and seconded by Mrs F Dawkins

Agenda Item: Minute: Action:

4. Correspondence RH stated that she had received an email from Councillor M Cant in which he wanted the following items considered in regard to the NHP.

1. Narrow footpaths at the pinch point around the Town Hall

2. Frequent double decker buses thundering through a 1 19 historic town centre that is not built to cope with these vehicles.

3. The need to provide a direct route from Commercial Road Car park to the Town Centre.

4. Whether the Steering Group have had discussions of partial pedestrianisation for Penryn.

After a lengthy discussion in regard to these issues it was proposed that an ‘aspirational and/or creative solutions’ section be added to the draft plan which would include such issues as listed above.

Proposed by Councillor Mrs R McSorley and seconded by Councillor Mrs M May

5. For Discussion: Site assessment – (Councillor John Symons left the room)

TGW reported to the meeting that after presenting to the Town Council on the 3 June 2019 it was resolved that the two sites of Round Ring and Packsaddle be included in the plan. TGW added that he has now updated the draft plan in this regard and is not ready for possible Strategic Environmental Assessment (SEA) to be scoped out with possibly free technical support from Locality. This work could be run in parallel.

Various discussions then ensued on how to assess the sites and it was proposed to combine the process of:

a) obtaining the SEA assessment and free technical support but also;

b) to liaise with the land owners of the two sites for their individual knowledge and how they would address any issues with their site.

TGW and LB will meet as soon as possible to begin the TGW/LB application process for the free technical support

Proposed by Mr E Dawkins and seconded by Councillor Dr J Garrett

Councillor John Symons returned to the room.

Approach to Consultation – TGW explained that he will TGW investigate how other plans have approached this in the past and report back to the next meeting.

The meeting agreed to:

• Add to agenda of next meeting how to consult with

neighbours of the two sites and land owners

• Raise awareness of where we are now with the

plan during Penryn Week 2 20 • Consider producing an initial easy document that can include various links and also be colour coded to the draft plan, showing the themes throughout the plan • RMcS and JG to discuss with Michael Hewitt what to produce for any flyers/leaflets for Penryn Week • TW suggested a ‘consultation bus’ and will investigate • All to think about the process and how we consult with the town and bring back to the next meeting

Drafting and Design of the document – TGW explained to the meeting that Mike Hewitt has been appointed to proof read and style the plan and that any celebratory or aspirational work is best completed by other members of the group.

After various discussions around the table RMcS proposed:

• that a frontice piece be included in the plan in relation to the vision and how we celebrate Penryn and also include our ongoing aspirations • an evidence base of local documents relative to the plan also be included and added to the website • a working group will be set up consisting of TW, JG and MM to ascertain the vision and report back to the meeting • local services to be added as an appendix

Proposed by Mrs R McSorley and seconded by Councillor Mrs T Widdon TGW TGW to send LB links to the local documents

6. Finance Update LB reported that following a recent payment the budget currently stands at £9,099.24

7. Next steps • working group of the celebratory sections of the plan to meet • meet after the planning committee meeting on the 17 June to discuss the way forward with regard to the consultation, especially in regard to Penryn Week • TGW and LB to commence the bid to AECOM for technical support

8. Date of next 17 July, 6.30pm in the Council Chamber meeting There being no further business the meeting was closed at 8.00pm

3 21 MAYOR’S ENGAGEMENTS

3 June 2019 – 30 June 2019

4 June 2019 Penryn Primary Opening of new Swimming Pool

9 June 2019 Truro Civic Service

14 June 2019 Meeting with BF Adventure Team (Deputy Mayor also in attendance)

14 June 2019 Private Screening of “Lost in the Noise” – Penryn Campus

14 June 2019 RBL Riders Drumhead Service (Deputy Mayor also in attendance)

15 June 2019 Summer Fete, St Gluvias Church

23 June 2019 Penryn Federation Cream Tea (Deputy Mayor also in attendance)

27 June 2019 Sea Cadets Presentation Evening (Deputy Mayor also in attendance)

28 June 2019 Opening of Penryn Primary School Summer Fete (Deputy Mayor in attendance)

29 June 2019 Mayors Procession on Mazey Day (Deputy Mayor and Mayor’s Consort)

30 June 2019 St Ives Civic Service (Deputy Mayor also in attendance)

22

COUNCIL

1 JULY 2019

Report from the Town Clerk

Author: Helen Perry, Town Clerk

1. Background

The Town Clerk’s report is a regular update on progress with Council decisions and projects and the work of the Council staff.

2. Discussion

Ellis Whittam – Health & Safety Jim Stowe of Ellis Whittam visited the Council on Monday 17 June to carry out the annual health & safety review, as part of the contract a Health and Safety Handbook and a Policy book will be produced.

Various items requiring action were discussed during the visit and will be available on Penryn Town Council’s section of the Ellis Whittam Portal.

Staffing Levels The part-time Support Officer will be commencing her maternity leave on Monday 29 July, with an expected return to work date in late April 2020

Training A planning course is scheduled for Tuesday 16 July, the course is currently oversubscribed and I am awaiting confirmation if we have been allocated any spaces.

3. Recommendation

That the report be noted.

4. Appendices

None.

23 COUNCIL

1 July 2019

Accounts – 1 to 31 May 2019

Author: Robert Oliver, Finance Officer

1. Background

The accounts of the Town Council are presented for approval at each meeting of full Council. A budget monitoring report and bank reconciliation are also attached as appendices to the report.

2. Discussion

The accounts show the total assets of the Council are £398,389.73 as at 31 May 2019. Items of expenditure over £500 (excluding salaries) are as follows:

1 May to 31 May 2019 • Cornwall Council 737.00 Non-Domestic Rates - Library • Cornwall Council 712.00 Non-Domestic Rates – Town Hall • Cornwall Council 5982.43 CCTV Monitoring 2019/20 • Robbie’s Gardening 1056.00 Various Contracts – February/March • RBS (Accounts) 741.60 Accounting Software – Annual Fee • The Printing Chambers 670.00 Penryn Commemorates WW1 Booklets • Total Gas 835.66 Gas – Library, January, February & March • British Gas 948.34 Electric – Library, March, April & May • British Gas 1262.67 Gas – Temp Hall, February, March & April • HMRC 2431.25 Tax/NI - May • Cornwall Council 2297.77 Pensions - May

The following are items of note on the budget monitor report not previously reported:

• Interest Received (1090 170) – £200,000 invested with Lloyds bank to receive £149.59 interest on the 4th July 2019. • Repairs & Maintenance – Memorial Garden (4615 260) – The Air-walker play equipment has now been removed from the Memorial Garden by Cormac at a cost of £356.20. • Minor Enhancement Grant (4485 160) – The last allocated payment from the Minor Enhancement Grant has been made; there is no budget for the current financial year.

3. Recommendations

That the list of accounts paid from 1 May to 31 May 2019 be approved.

4. Appendices

1. Balance Sheet – May 2019 2. Accounts Paid – May 2019 3. Bank Reconciliation – All Accounts May 2019 4. Budget Monitor Report as at 31 May 2019

24

31/05/2019 Penryn Town Council Page 1

11:11 Detailed Balance Sheet - Excluding Stock Movement

Month 2 Date 31/05/2019

A/c Description Actual

Current Assets

100 Debtors 1,826

105 VAT Control Account 3,254

200 Lloyds - Treasurer Account 166,465

210 Lloyds - Instant Access 31,804

220 Investment Holding Account 200,000

250 Petty Cash 250

260 Procurement Card (414)

Total Current Assets 403,185

Current Liabilities

500 Creditors 11,740

Total Current Liabilities 11,740

Net Current Assets 391,445

Total Assets less Current Liabilities 391,445

Represented by: -

300 Current Year Fund 95,515

310 General Reserves 208,384

322 EMR - Glasney Field 1,000

326 EMR - Broad St Pavement Fund 30,000

335 EMR - Rent - Permarin 1,604

360 EMR - Temperance Hall Decoration 5,000

361 EMR - Permarin P. Park Grant 9,839

362 EMR - Neighbourhood Plan 10,623

363 EMR - Int. Dec Temp Hall 10,000

364 EMR - Library Toilet 15,950

365 EMR - Library Wall & Guttering 1,384

366 EMR - Display Cabinet 20

367 EMR - Shute Meadow Painting 400

368 EMR - Library Professional Fee 1,500

369 EMR - Finance Office Equip 226

Total Equity 391,445

25 Date: 31/05/2019 Penryn Town Council Page 1

Time: 11:56 Lloyds - Treasurer Account

List of Payments made between 01/05/2019 and 31/05/2019

Date Paid Payee Name Reference Amount Paid Authorized Ref Transaction Detail

01/05/2019 Cornwall Council Std Ord 66.00 NDR - Permarin Toilet

01/05/2019 Cornwall Council Std Ord 323.00 NDR - Permarin Car Park

01/05/2019 Cornwall Council Std Ord 737.00 NDR - Library

01/05/2019 Cornwall Council Std Ord 712.00 NDR - Town Hall

01/05/2019 Cornwall Council Std Ord 310.00 NDR - Temp Hall

01/05/2019 Cornwall Council Std Ord 84.00 NDR - Glebe Cemetery

01/05/2019 Pitney Bowes DD 1/5 100.00 Reset Postage Meter

01/05/2019 SWW PERMARIN DD 1/5 50.50 Purchase Ledger Payment

01/05/2019 SWW TOWN HALL DD 1.5 30.00 Purchase Ledger Payment

01/05/2019 SWW TEMP HALL DD 1/5/19 46.50 Purchase Ledger Payment

02/05/2019 Cornwall Council DD00611 5,982.43 CCTV - Monitoring 2019-20

02/05/2019 BIFFA Waste DD00610 40.70 Waste Services, 30/3-26/4

02/05/2019 Peter Wheeler DD00613 72.00 Install Spur - Finance Office

02/05/2019 ABEL Alarms DD00612 53.94 Fire Alarm Service

02/05/2019 Robbie’s Garden Services DD00609 1,056.00 Gardening Services - Feb-Mar

14/05/2019 Pitney Bowes DD 14/5 15.54 Franking Mach Rental- 10/4-9/5

15/05/2019 RBS DD00616 741.60 Accounts Package - Annual

15/05/2019 Cornish Coffee DD00615 50.78 Box of Coffee - Library

15/05/2019 B E White DD00614 350.00 Year End Accounts Prep 18/19

15/05/2019 BIFFA Waste DD00618 40.70 Waste Services, 27/4 - 24/5

15/05/2019 Hudson Accounting DD00617 275.00 Year End Int. Audit 2018/19

15/05/2019 Churchill DD00619 437.26 Cleaning Contract - April

15/05/2019 Playsafety DD00620 164.40 Annual Inspections

15/05/2019 Complete Office Solutions DD00621 45.62 Stationery Items - Finance

15/05/2019 David Morris Window Cleaning DD00622 216.00 Window Cleaning

15/05/2019 REPLEVIN DD00623 400.00 Minor Enhancement Grant

16/05/2019 British Gas DD 16/5 13.99 Electric, Permarin - 19/3-24/4

16/05/2019 Barclaycard Commercial DD 16/5 63.98 Barclaycard Repayment

21/05/2019 Printing Chambers DD00624 670.00 Penryn Commemorates Items

21/05/2019 South West Water DD00625 81.81 Water, 5/3-27/3

21/05/2019 TOTAL Gas DD00627 835.66 Gas - Library, 25/1-31/3

21/05/2019 British Gas DD00626 948.34 Electric, Library - 28/2-1/5

21/05/2019 IRIS Payroll DD 21/5 5.79 Payslips - April 19

21/05/2019 Worldpay DD 21.5 2.35 Card Fees - April 19

21/05/2019 IRIS DD 21/5/19 11.26 Auto Enrolment Fee - April 19

23/05/2019 C P Pipework DD00631 147.68 Overflowing Cistern - Library

23/05/2019 CORMAC DD00630 356.20 Airwalker Removal - Mem Garden

23/05/2019 Plantscape DD00629 282.00 Holestar Brackets x 20

23/05/2019 British Gas DD 23/5 1,262.67 Gas, Temp Hall - 1/2-30/4

23/05/2019 British Gas DD 23/5/19 182.47 Electric, Town Hall - 3/2-2/5

23/05/2019 British Gas DD 23.5 344.51 Electric, Temp Hall - 3/2-2/5

23/05/2019 Investment Holding Account Bank 23/5 200,000.00 Banking Investment

23/05/2019 Mrs P Miller 000855 37.50 Food - Mayor Making

23/05/2019 Cornish Cruising DD00628 100.00 Safety Boat, Raft Race

29/05/2019 Pitney Bowes DD 29/5 100.00 Reset Postage Meter

29/05/2019 Complete Office Solutions DD00634 207.83 Various Cleaning & Stationery

29/05/2019 Peter Wheeler DD00635 288.08 Replace Lights - Clerk’s Office

Continued on Page 2

26 Date: 31/05/2019 Penryn Town Council Page 2

Time: 11:56 Lloyds - Treasurer Account

List of Payments made between 01/05/2019 and 31/05/2019

Date Paid Payee Name Reference Amount Paid Authorized Ref Transaction Detail

29/05/2019 FXU Activities DD00633 15.00 Raft Race Entry Fee

29/05/2019 Shelley Peters DD00632 40.95 S. Peters Mileage

31/05/2019 May 19 Salaries DD00636 13,641.55 May 19 Salaries

31/05/2019 Petty Cash 000856 63.29 Petty Cash Replenish

31/05/2019 RBL Poppy Appeal 000857 54.00 3 x 'B' Wreaths

31/05/2019 RBL Poppy Appeal 000858 80.00 4 x 'C' Wreaths

Total Payments 232,237.88

27 Date: 31/05/2019 Penryn Town Council Page 1

Time: 11:57 Petty Cash

List of Payments made between 01/05/2019 and 31/05/2019

Date Paid Payee Name Reference Amount Paid Authorized Ref Transaction Detail

15/05/2019 Trago Mills (Falmouth) Ltd PC457 52.29 Various Items - Mayor Making

26/05/2019 B & Q PC458 11.00 Cable Ties - Town Fair Banner

Total Payments 63.29

28 Date: 31/05/2019 Penryn Town Council Page 1

Time: 11:58 Procurement Card

List of Payments made between 01/05/2019 and 31/05/2019

Date Paid Payee Name Reference Amount Paid Authorized Ref Transaction Detail

14/05/2019 Lidl CARD 14/5 158.43 Wine & Juice - Mayor Making

15/05/2019 Tesco CARD 15/5 23.44 Various Foods - Mayor Making

15/05/2019 Lidl CARD 15/5 50.14 Various Foods - Mayor Making

16/05/2019 Asda CARD 16/5 27.13 Various Foods - Mayor Making

22/05/2019 Amazon CARD 22/5 21.95 Lego - Penryn Week

Total Payments 281.09

29 Penryn Town Council

Bank - Cash and Investment Reconciliation as at 31 May 2019

Account Description Balance

Bank Statement Balances

1 31/05/2019 Lloyds - Treasurer Accounts 166,813.17

2 31/05/2019 Lloyds - 30 Day Account 31,804.34

3 31/05/2019 Investment Holding Account 200,000.00

4 31/05/2019 Petty Cash 186.71

5 31/05/2019 Procurement Card -414.49

398,389.73

Unpresented Payments

1 31/03/2019 000849 113.10

1 23/05/2019 000855 37.50

1 31/05/2019 000856 63.29

1 31/05/2019 000857 54.00

1 31/05/2019 000858 80.00

347.89

398,041.84

Receipts not on Bank Statement

4 31/05/2019 000856 63.29

63.29

Closing Balance 398,105.13

All Cash & Bank Accounts

1 Lloyds - Treasurer Account 166,465.28

2 Lloyds - Instant Access 31,804.34

3 Investment Holding Account 200,000.00

4 Petty Cash 250.00

5 Procurement Card -414.49

Other Cash & Bank Balances 0.00

Total Cash & Bank Balances 398,105.13

30 31/05/2019 Penryn Town Council Page 1

11:46

Detailed Income & Expenditure by Budget Heading 31/05/2019

Month No: 2 Budget Report

Actual Actual Year Current Variance Committed Funds % Spent

Current Mth To Date Annual Bud Annual Total Expenditure Available

100 Administration

4000 Gross Salaries - Administration 9,047 17,942 103,667 85,725 85,725 17.3%

4001 Gross Salaries - Caretakers 2,163 4,378 26,320 21,942 21,942 16.6%

4002 Gross Salaries - Civic 75 75 375 300 300 20.0%

4020 Pensions - Employees 495 990 7,644 6,654 6,654 12.9%

4021 Pensions - Employers 1,543 3,086 26,073 22,987 22,987 11.8%

4022 Pensions - ADC 260 600 3,200 2,600 2,600 18.8%

4030 Mileage 59 59 900 841 841 6.5%

4031 Travel 0 3 75 72 72 3.4%

4035 Staff Clothing 0 0 650 650 650 0.0%

4050 Training 0 135 3,000 2,865 2,865 4.5%

4055 Bank Charges 2 4 170 166 166 2.2%

4060 Postage 113 226 1,210 984 984 18.7%

4065 Photocopier Lease 0 (89) 1,100 1,189 1,189 (8.1%)

4070 Printing 0 (232) 1,200 1,432 1,432 (19.3%)

4075 Advertising 0 0 200 200 200 0.0%

4080 Stationery 89 89 1,200 1,111 1,111 7.4%

4085 Telephone/Fax/Internet 0 272 4,000 3,728 3,728 6.8%

4090 Consultancy & Audit 625 (1,000) 2,300 3,300 3,300 (43.5%)

4091 Professional Fees 0 4,083 5,000 917 917 81.7%

4095 Election Expenses 0 0 5,500 5,500 5,500 0.0%

4100 Office - Other 122 127 1,300 1,173 1 1,171 9.9%

4105 Computer Related 632 667 3,000 2,333 2,333 22.2%

4110 Subscriptions 0 2,001 2,060 59 59 97.1%

4115 Insurance 0 3,945 5,000 1,055 1,055 78.9%

4120 Canteen 51 51 1,000 949 949 5.1%

4125 Disclosure and Barring Service 0 0 400 400 400 0.0%

Administration: - Indirect Expenditure 15,275 37,411 206,544 169,133 1 169,132 18.1%

Movement to/(from) Gen Reserve

(15,275) (37,411)

110 Amenities

1000 Footpath Maintenance Income 0 272 272 0 100.0%

Amenities: - Income 0 272 272 0 100.0%

4181 Refilling Grit Bins 0 0 1,200 1,200 1,200 0.0%

4185 Footpath Maintenance 0 0 1,250 1,250 1,250 0.0%

4190 Seats Maint. 0 0 1,000 1,000 1,000 0.0%

4195 Treluswell Verge 112 (12) 950 962 962 (1.3%)

4200 Packsaddle Verge 122 12 730 718 718 1.6%

4205 Other General Maint. 0 0 1,000 1,000 1,000 0.0%

Continued over page

31 31/05/2019 Penryn Town Council Page 2

11:46

Detailed Income & Expenditure by Budget Heading 31/05/2019

Month No: 2 Budget Report

Actual Actual Year Current Variance Committed Funds % Spent

Current Mth To Date Annual Bud Annual Total Expenditure Available

4210 Quay Hill Shelter 0 0 500 500 500 0.0%

4215 Doorstep Green/Glasney 192 0 2,350 2,350 2,350 0.0%

4220 BMX Track 0 0 2,950 2,950 2,950 0.0%

4230 Floral Displays/Penryn Pride 267 267 6,163 5,896 5,896 4.3%

4240 Weed Clearing 0 0 1,800 1,800 1,800 0.0%

Amenities: - Indirect Expenditure 693 267 19,893 19,626 0 19,626 1.3%

Movement to/(from) Gen Reserve

(693) 5

120 Cemetery

1050 Burial Income 0 200 600 400 33.3%

1055 Exclusive Right Burial Income 0 100 400 300 25.0%

1060 Memorials Income 195 285 130 (155) 219.2%

Cemetery: - Income 195 585 1,130 545 51.8%

4250 Non-Domestic Rates 84 168 821 653 653 20.4%

4255 Burial Ground Maint. 616 110 6,600 6,490 6,490 1.7%

4260 Other Burial Ground Costs 0 0 100 100 100 0.0%

Cemetery: - Indirect Expenditure 700 278 7,521 7,243 0 7,243 3.7%

Movement to/(from) Gen Reserve

(505) 307

130 Capital Expenditure

4300 Office Equipment 0 0 1,000 1,000 1,000 0.0%

4305 Furniture & Fittings 0 0 1,500 1,500 1,500 0.0%

4307 Equipment for Halls 0 0 850 850 850 0.0%

4308 Grit Bins 0 0 700 700 159 541 22.6%

4340 Christmas Light Displays 0 0 4,000 4,000 4,000 0.0%

4341 Bunting 0 0 600 600 600 0.0%

Capital Expenditure: - Indirect Expenditure 0 0 8,650 8,650 159 8,491 1.8%

Movement to/(from) Gen Reserve

0 0

140 Car Parks

4250 Non-Domestic Rates 323 645 3,157 2,512 2,512 20.4%

4380 Permarin - Lease/Rent 0 1,623 7,143 5,520 5,520 22.7%

4390 Permarin - Maint. 60 0 3,500 3,500 3,500 0.0%

4395 Shute Meadow Maint. 30 0 200 200 200 0.0%

Car Parks: - Indirect Expenditure 413 2,269 14,000 11,731 0 11,731 16.2%

Movement to/(from) Gen Reserve

(413) (2,269)

Continued over page

32 31/05/2019 Penryn Town Council Page 3

11:46

Detailed Income & Expenditure by Budget Heading 31/05/2019

Month No: 2 Budget Report

Actual Actual Year Current Variance Committed Funds % Spent

Current Mth To Date Annual Bud Annual Total Expenditure Available

150 Civic

4430 Civic - General 0 0 500 500 500 0.0%

4435 Mayor's Allowance 480 480 2,750 2,270 2,270 17.5%

4436 Deputy Mayor's Allowance 0 0 500 500 500 0.0%

4440 Civic Insignia/Regalia 0 0 1,500 1,500 1,500 0.0%

Civic: - Indirect Expenditure 480 480 5,250 4,770 0 4,770 9.2%

Movement to/(from) Gen Reserve

(480) (480)

160 Grants

4480 Grants - Community 0 0 7,000 7,000 7,000 0.0%

4485 Minor Enhancement Grant 400 400 0 (400) (400) 0.0%

Grants: - Indirect Expenditure 400 400 7,000 6,600 0 6,600 5.7%

Movement to/(from) Gen Reserve

(400) (400)

165 S137 Expenditure

4496 S137 Other Expenditure 134 134 120 (14) (14) 111.7%

S137 Expenditure: - Indirect Expenditure 134 134 120 (14) 0 (14) 111.7%

Movement to/(from) Gen Reserve

(134) (134)

170 Income

1076 Precept Received 0 131,301 262,602 131,301 50.0%

1090 Interest Received 1 3 350 347 0.7%

1110 Council Tax Support 0 6,262 12,524 6,262 50.0%

1150 Other Income 0 0 2,494 2,494 0.0%

Income: - Income 1 137,566 277,970 140,405 49.5%

Movement to/(from) Gen Reserve

1 137,566

180 Other Services

4520 C.C.T.V. 4,985 4,985 8,000 3,015 3,015 62.3%

Other Services: - Indirect Expenditure 4,985 4,985 8,000 3,015 0 3,015 62.3%

Movement to/(from) Gen Reserve

(4,985) (4,985)

190 Projects & Events

1200 Events Income 0 0 100 100 0.0%

1201 Penryn Town Fair Income 145 165 0 (165) 0.0%

1352 Penryn Week Income 10 10 500 490 2.0%

1353 Fair Day Income 0 0 1,000 1,000 0.0%

Projects & Events: - Income 155 175 1,600 1,425 10.9%

Continued over page

33 31/05/2019 Penryn Town Council Page 4

11:46

Detailed Income & Expenditure by Budget Heading 31/05/2019

Month No: 2 Budget Report

Actual Actual Year Current Variance Committed Funds % Spent

Current Mth To Date Annual Bud Annual Total Expenditure Available

4560 Penryn Week Expenditure 237 267 4,000 3,733 3,733 6.7%

4561 Penryn Town Fair 216 216 3,600 3,384 3,384 6.0%

4563 Penryn Christmas Lights 0 0 1,000 1,000 1,000 0.0%

4564 Remembrance Sunday 0 0 300 300 300 0.0%

4566 Neighbourhood Plan 0 0 0 0 3,008 (3,008) 0.0%

4571 Bee Friendly Planting & Project 0 12 500 488 488 2.5%

4575 Penryn Commemorates Project 670 670 638 (32) (32) 105.0%

4577 Commercial Road Enhancement 0 0 2,000 2,000 2,000 0.0%

4578 Town Hall Roof 0 0 21,324 21,324 21,324 0.0%

4579 Library Heating Project 60 1,324 6,000 4,676 4,676 22.1%

4583 Tree Installation Works 0 0 1,500 1,500 1,500 0.0%

4584 Wall Repair 0 0 5,000 5,000 5,000 0.0%

Projects & Events: - Indirect Expenditure 1,183 2,490 45,862 43,372 3,008 40,364 12.0%

Movement to/(from) Gen Reserve

(1,028) (2,315)

200 Public Conveniences

4250 Non-Domestic Rates 66 135 713 578 578 18.9%

4600 Water 0 0 800 800 800 0.0%

4610 Electricity 9 14 157 143 143 8.9%

4615 Repairs & Maintenance 0 (45) 750 795 795 (6.0%)

4620 Annual Contracts 364 381 5,060 4,679 4,679 7.5%

4650 Consumables 0 0 110 110 110 0.0%

Public Conveniences: - Indirect Expenditure 440 485 7,590 7,105 0 7,105 6.4%

Movement to/(from) Gen Reserve

(440) (485)

220 Temperance Hall

1300 Temperance Hall Hire Income 560 1,145 6,250 5,105 18.3%

Temperance Hall: - Income 560 1,145 6,250 5,105 18.3%

4250 Non-Domestic Rates 310 620 3,031 2,411 2,411 20.5%

4600 Water 0 0 760 760 760 0.0%

4605 Gas 1,052 462 3,360 2,898 2,898 13.8%

4610 Electricity 328 123 1,600 1,477 1,477 7.7%

4615 Repairs & Maintenance 0 0 1,000 1,000 1,000 0.0%

4620 Annual Contracts 70 70 300 230 230 23.3%

4900 Miscellaneous Expenditure 0 0 300 300 300 0.0%

Temperance Hall: - Indirect Expenditure 1,760 1,276 10,351 9,075 0 9,075 12.3%

Movement to/(from) Gen Reserve

(1,200) (131)

Continued over page

34 31/05/2019 Penryn Town Council Page 5

11:46

Detailed Income & Expenditure by Budget Heading 31/05/2019

Month No: 2 Budget Report

Actual Actual Year Current Variance Committed Funds % Spent

Current Mth To Date Annual Bud Annual Total Expenditure Available

230 Town Hall

1350 Town Hall Hire Income 525 4,525 3,900 (625) 116.0%

1360 Museum Donations 0 0 150 150 0.0%

Town Hall: - Income 525 4,525 4,050 (475) 111.7%

4091 Professional Fees 0 0 1,000 1,000 1,000 0.0%

4250 Non-Domestic Rates 712 1,424 7,577 6,154 6,154 18.8%

4600 Water 0 0 311 311 311 0.0%

4605 Gas 561 561 1,500 939 939 37.4%

4610 Electricity 174 34 1,200 1,166 1,166 2.8%

4615 Repairs & Maintenance 209 309 2,600 2,291 2,291 11.9%

4620 Annual Contracts 45 105 900 795 795 11.7%

4700 Museum Expenditure 0 (412) 1,200 1,612 1,612 (34.3%)

4701 Wedding Licence Fee (3 yrly) 0 0 1,210 1,210 1,210 0.0%

4900 Miscellaneous Expenditure 0 0 500 500 500 0.0%

Town Hall: - Indirect Expenditure 1,701 2,020 17,998 15,977 0 15,977 11.2%

Movement to/(from) Gen Reserve

(1,176) 2,504

240 Penryn Library

1400 Library Income 72 202 1,400 1,198 14.4%

Penryn Library: - Income 72 202 1,400 1,198 14.4%

4091 Professional Fees 0 0 1,500 1,500 1,500 0.0%

4250 Non-Domestic Rates 737 1,469 7,920 6,451 6,451 18.5%

4600 Water 76 (124) 800 924 924 (15.5%)

4605 Gas 696 (2,904) 2,200 5,104 5,104 (132.0%)

4610 Electricity 790 (3,010) 3,630 6,640 6,640 (82.9%)

4615 Repairs & Maintenance 265 300 3,500 3,200 3,200 8.6%

4617 Interior Decoration 0 0 7,000 7,000 7,000 0.0%

4620 Annual Contracts 337 337 2,510 2,173 2,173 13.4%

4900 Miscellaneous Expenditure 0 0 200 200 200 0.0%

Penryn Library: - Indirect Expenditure 2,902 (3,931) 29,260 33,191 0 33,191 (13.4%)

Movement to/(from) Gen Reserve

(2,830) 4,133

250 Health & Safety

4625 Annual Inspections 0 137 500 363 363 27.4%

Health & Safety: - Indirect Expenditure 0 137 500 363 0 363 27.4%

Movement to/(from) Gen Reserve

0 (137)

Continued over page

35 31/05/2019 Penryn Town Council Page 6

11:46

Detailed Income & Expenditure by Budget Heading 31/05/2019

Month No: 2 Budget Report

Actual Actual Year Current Variance Committed Funds % Spent

Current Mth To Date Annual Bud Annual Total Expenditure Available

260 Memorial Garden

4610 Electricity 0 (43) 150 193 193 (28.6%)

4615 Repairs & Maintenance 297 297 1,500 1,203 1,203 19.8%

Memorial Garden: - Indirect Expenditure 297 254 1,650 1,396 0 1,396 15.4%

Movement to/(from) Gen Reserve

(297) (254)

900 Earmarked Reserves

9020 EMR - Rent Permarin 0 0 1,604 1,604 1,604 0.0%

9044 EMR - Glasney Playing Field 0 0 1,000 1,000 1,000 0.0%

9046 EMR - Broad Street Pavements 0 0 30,000 30,000 30,000 0.0%

9050 EMR - Neighbourhood Plan 0 0 10,423 10,423 10,423 0.0%

9053 EMR - Temperance Hall Decoration 0 0 5,000 5,000 5,000 0.0%

9054 EMR - Permarin P. Park Grant 0 0 9,838 9,838 9,838 0.0%

Earmarked Reserves: - Indirect Expenditure 0 0 57,865 57,865 0 57,865 0.0%

Movement to/(from) Gen Reserve

0 0

Grand Totals: - Income 1,508 144,470 292,672 148,202 49.4%

Expenditure 31,364 48,955 448,054 399,099 3,168 395,932 11.6%

Net Income over Expenditure

(29,856) 95,515 (155,382) (250,897)

Movement to/(from) Gen Reserve

(29,856) 95,515

36

COUNCIL

1 JULY 2019

Mayor’s Expenses

Author: Robert Oliver, Finance Officer

1. Background

The town council currently has a budget of £2750 for Mayor’s Expenses and £500 for Deputy Mayor’s Expenses.

2. Discussion

Following the last Internal Audit report on 1 May 2019 for the year ending 31 March 2019 it was a recommendation/action that allowances to members be paid through the payroll rather than expenses that are reimbursed.

3. Recommendation

As per the auditors recommendation the Mayor’s allowance should be paid through the payroll. This could be paid on a monthly basis in line with current council staff.

The Mayor will then be subject to the standard income tax rates and could be taxed up to 20% on the member’s allowance. It would therefore be a recommendation that the Mayor’s Allowance budget be increased by 20% in line with tax rates to ensure the Mayor isn’t out of pocket.

It should be noted that the Mayor Making ceremony and a Mayor’s ball or similar event are paid through the Mayor’s allowance currently. It could be a consideration that the Mayor making ceremony be set-up as a new budget line and the Mayor’s Allowance decreased by the same amount. The cost of the Mayor making ceremony last year was £350 and stands at £450 year to date. As the ceremony takes place early in the year financial year by creating a budget and decreasing the Mayor’s allowance the costs do not have to be paid out of the Mayor’s ‘salary’.

Possible options could be:

Mayor Making Budget - £500 Mayor’s Allowance reduced to £2250 (+ 20% uplift = £2700) Mayor Making Budget - £450 Mayor’s Allowance reduced to £2300 (+ 20% uplift = £2760) Mayor Making Budget - £0 Mayor’s Allowance increased by 20% to £3300

The Mayor will no longer be required to provide receipts, the allowance is paid as a ‘salary’ and can be spent as he/she sees fit.

4. Appendices

None

37

COUNCIL

1 JULY 2019

Community Grants

Author: Helen Perry, Town Clerk

1. Background

For the year ended 31 March 2020, Council has allocated a total fund for community grants of £7,000, of which £6,800 currently remains unallocated. All community grants are considered in accordance with the Town Council’s Community Grants Policy.

2. Discussion

Community Grant requests has been received from:-

• The League of Friends of Falmouth Hospital

Copies of the application forms are attached as an Appendix to the report.

3. Recommendation

That the Committee considers each request for a Community Grant

4. Appendices

1. League of Friends of Falmouth Hospital

38

Penryn Town Council

GRANT APPLICATION FORM PLEASE COMPLETE IN BLOCK CAPITALS

Name of Organisation LEAGUE OF FRIENDS OF FALMOUTH HOSPITALS

Registered Charity No. 213983 (if applicable)

Purpose of Organisation TO RAISE MUCH NEEDED FUNDS IN ORDER TO MAKE THE PATIENTS STAY IN HOSPITAL AS COMFORTABLE. ALSO, TO BENEFIT OUTPATIENTS ATTENDING FOR TREATMENT/MIU.

Total No. of Members Total No. of (if applicable) Members in the 9 2 Parish of Penryn (if applicable)

Contact Name MRS ALISON MICHELL

Amount Applied For £ 30.00

Purpose of Grant TO PURCHASE PROVISIONS FOR FUNDRAISING EVENTS E.G. COFFEE MORNINGS, TABLE TOP SALE ETC.

Have you received a grant from Penryn Town Council in the last 3 years? If yes, NO please give date(s) and amount received

Details of Other Bodies Organisation Amount Applied Awarded Approached For Yes/No/Pending

39

COUNCIL

1 JULY 2019

Community Governance Review 2019

Author: Helen Perry, Town Clerk

1. Background

Cornwall Council is currently undertaking a Community Governance Review for Cornwall, the review enables the following changes to be made, however requests for changes should be supported by clear evidence of an improvement or benefit.

Items that can be changed within a Community Governance Review are: • Parish areas – i.e. change of parish boundary, amalgamation of parishes, creation of new parishes out of existing parish or parishes • Number of Councillors – the number of Councillors representing the parish can be changed, along with warding arrangements • Parish name – the name of the Parish can be changed to reflect the area the parish may cover

2. Discussion

At the Council meeting held on 7 January 2019, the Town Council RESOLVED • YES – a governance review is required for the Parish • Issues requesting review – Parish boundary, Councillor numbers and Parish warding arrangements • Other issues – The Campus is called ‘Penryn Campus’ but is located within Mabe – should the campus not be in Penryn Parish?

Parish Boundary As reported at the Council meeting held on 3 June 2019, Falmouth Town Council confirmed that their response to the review that affects Penry Parish is “a rationalisation of the current dog-leg boundary, pushing the northern town boundary (current Trescobeas Ward) north to encompass two fields at Hillhead and making the A39 road the town boundary between Falmouth and Penryn”

A meeting is scheduled with Budock Parish Council on 27 June to discuss their response to the Governance Review.

A convenient date to meet with Mabe Parish Council is being discussed.

Councillor Numbers and Warding Penryn Town Council has sixteen Councillors, there is no set number for the maximum number of Councillors a Parish can have, but it cannot have less than five (Local Government Act 1972, Section 16, Paragraph 1). When deciding on the number of Councillors required, it would be prudent to consider: • Councillor Attendance • Contested (normal) Elections • Vacancies filled by co-option

40

• Number of electors – per Councillor • Projected number of electors • Precept • Number of Committees/Working Groups

The data attached as Appendix 5 to the report, shows the following data: • Parish Names • Current Warding Arrangements • Number of Councillors – separated by ward • Electorate Figures – December 2018 • Ratio of Electors per Councillor • Contested elections – May 2017 • Number of seats filled at the May 2017 election • Unfilled seats – May 2017 elections • Projected electorate in 2023 • Band D Council Tax – 2018/19 financial year

Penryn has two wards, Penryn West (11 Councillors) and Penryn East (5 Councillors) from 2021 when the number of Cornwall Councillors reduce to 87, Penryn will continue to have two wards, Penryn (15 Councillors), Bissom (1 Councillor)

3. Recommendation

That the Council responds to the Community Governance Review 2019, by the closing date of 17 July 2019

4. Appendices

1. Submission form for Community Governance Review 2019 2. Map Showing Existing Boundary for Penryn Parish 3. Map Showing Area that Falmouth Town Council would like to become part of Falmouth 4. Attendance Percentages for Meetings 5. Cornwall’s Parish Data

41

Submission on the Community Governance Review for Cornwall 2019 Please complete and return this form with any accompanying papers to Cornwall Council, by email or post, no later than noon 17 July 2019. Email: [email protected] Postal address: Community Governance Review, Cornwall Council, Room 3E.01, County Hall, Treyew Road, Truro, TR1 3AY 1. Please state the area or Parish to which this submission relates:

2. Is this submission from: A Parish Council (City, Town, Parish or Community Council, or Parish meeting) A community organisation Any other body or organisation One or more individual resident(s)

3. Please indicate whether this submission relates to a change or no change: No Change – please continue to section 5 Change – please continue to section 4

4. Submission proposal: Please tick any that apply Change to Parish boundary Create a grouped Parish with at least one other Parish Creation of a new Parish By separating part of a Parish By aggregating parts of a Parish By amalgamating Parishes Change to Parish name Create Parish wards Change the boundaries of existing Parish wards Abolish Parish wards Change the total number of Councillors (say how many you want in the future) Change the number of Councillors in each ward (say how many you want in the future) Other (please provide details below)

5. Details of proposal(s): Please give details of any submissions that you are proposing or, if appropriate, reasons why you do not want change. Please give sufficient evidence to support your submission, including any information that you may have already provided to Cornwall Council. Please explain why you consider that the submission you are making will ensure that community governance within the area will reflect the identities and interests of the community and will be effective and convenient.

42

(please attach additional pages as required) 6. Evidence in support of submission: If your proposals involve any changes to existing boundaries, please submit ordnance survey base maps showing clearly proposed new boundaries. Please give detailed information on the number of dwellings and other significant buildings (shops, industrial premises etc.) affected by your proposed changes. Please give details of any consultation that you may have carried out with affected residents, and the outcome. If your proposals affect other parishes, please state what discussions you have had with other parish councils and the outcome.

(please attach additional pages as required) 7. List of attachments:

8. Submitted by:

Signed: Date:

Organisation and position (if submitting on behalf of an organisation):

Contact details:

43

Appendix 2 Map Showing Parish Boundaries

44

Appendix 3

Area Marked in Blue – Falmouth Town Council would like this area to be transferred from Penryn Parish to Falmouth

45

Appendix 4

Number of Number of Councillors Councillors who Expected to % of Councillors MEETING DATE Attended Attend Attended Annual 17/05/2018 13 16 81% Planning 21/05/2018 9 16 56% Council 04/06/2018 12 16 75% Staffing 12/06/2018 5 6 83% Planning 18/06/2018 9 16 56% Council 02/07/2018 11 16 69% Planning 16/07/2018 8 16 50% Planning 20/08/2018 9 16 56% Council 03/09/2018 10 16 63% Planning 17/09/2018 8 16 50% Council 01/10/2018 10 15 67% Staffing 04/10/2018 5 6 83% Planning 15/10/2018 8 14 57% Council 05/11/2018 13 14 93% Planning 19/11/2018 7 14 50% Council 17/12/2018 12 15 80% Council 07/01/2019 10 16 63% Planning 21/01/2019 10 16 63% Council 04/02/2019 11 16 69% Planning 18/02/2019 13 16 81% Council 04/03/2019 15 16 94% Planning 18/03/2019 10 16 63% Staffing 25/03/2019 3 6 50% Council 01/04/2019 10 16 63% Planning 15/04/2019 10 16 63%

46 2018/19 Contested Seats Seats Projected Band D Electorate Councillor:Elector ratio elections filled at unfilled at electorate Council Parish Ward Seats (Dec 2018) (2018) 2017? election election (2023) Tax (£) Altarnun Altarnun 11 854 1 78 N 6 5 890 21.94 Antony Antony 6 366 1 61 N 6 0 399 55.19 Blisland Blisland 10 527 1 53 N 6 4 538 100.36 St Leonard 5 3454 1 691 N 4 1 3431 Bodmin St Mary's 6 3827 1 638 N 6 0 4199 299.20 St Petroc 5 3981 1 796 Y 5 0 4976 Botus Fleming Botus Fleming 8 646 1 81 Y 8 0 677 45.97 Boyton Boyton 8 391 1 49 N 7 1 402 34.56 Breage Breage 12 2485 1 207 N 11 1 2529 60.30 Bude 9 4065 1 452 N 7 2 4304 Bude-Stratton Flexbury and Poughill 6 2265 1 378 N 4 2 2322 229.14 Stratton 3 1525 1 508 N 1 2 1905 Budock Budock 10 1280 1 128 N 9 1 2139 32.15 Callington 10 3595 1 360 N 10 0 4050 Callington 192.95 Kelly Bray 2 926 1 463 N 2 0 908 Calstock 3 833 1 278 N 2 1 846 Chilsworthy 2 434 1 217 N 1 1 444 Calstock Delaware 4 1454 1 364 Y 4 0 1576 74.55 Gunnislake 5 1334 1 267 N 3 2 1519 Harrowbarrow 4 1126 1 282 N 4 0 1138 Pendarves 4 3197 1 799 N 4 0 3390 Roskear 4 3733 1 933 N 4 0 4212 Camborne Trelowarren 4 3657 1 914 Y 4 0 4141 164.75 Treslothan 3 3112 1 1037 Y 3 0 3217 Treswithian 3 2975 1 992 N 2 1 3062 Camelford Camelford 11 2392 1 217 N 11 0 2440 221.00 Cardinham Cardinham 10 497 1 50 N 9 1 517 47.17 Carharrack Carharrack 7 1152 1 165 N 7 0 1181 19.17

47 2018/19 Contested Seats Seats Projected Band D Electorate Councillor:Elector ratio elections filled at unfilled at electorate Council Parish Ward Seats (Dec 2018) (2018) 2017? election election (2023) Tax (£) Carlyon Bay 7 985 1 141 N 3 4 1205 Carlyon 33.28 Tregrehan 2 269 1 135 N 2 0 462 Barncoose 4 1496 1 374 N 3 1 1599 East Hill 1 235 1 235 N 1 0 229 Carn Brea Four Lanes 5 1975 1 395 Y 5 0 2062 79.44 Pool 5 2328 1 466 Y 5 0 2586 Tolgus 1 471 1 471 N 1 0 525 Chacewater 10 1152 1 115 N 6 4 1418 Chacewater 45.06 Twelveheads 2 111 1 56 N 1 1 147 Colan Colan 11 1701 1 155 N 5 6 3001 13.11 Constantine Constantine 11 1426 1 130 N 8 3 1465 53.03 Crantock Crantock 9 638 1 71 Y 9 0 808 76.11 Leedstown 6 746 1 124 N 6 0 781 Crowan 51.75 Praze 7 1350 1 193 N 7 0 1376 Cubert Cubert 9 1028 1 114 N 8 1 1113 48.22 Cury Cury 7 359 1 51 N 5 2 354 48.63 Davidstow Davidstow 7 346 1 49 N 3 4 369 4.68 Downderry 5 797 1 159 N 5 0 854 Deviock Hessenford 3 158 1 53 N 3 0 154 58.52 Seaton 3 244 1 81 N 3 0 274 Dobwalls 8 1346 1 168 Y 8 0 1361 Dobwalls & Trewidland 16.96 Trewidland 3 457 1 152 N 2 1 490 Duloe Duloe 10 567 1 57 N 9 1 646 32.06 Egloshayle North 5 203 1 41 N 5 0 387 Egloshayle 42.04 Egloshayle South 5 110 1 22 N 5 0 115 Egloskerry Egloskerry 7 331 1 47 Y 7 0 322 24.24

48 2018/19 Contested Seats Seats Projected Band D Electorate Councillor:Elector ratio elections filled at unfilled at electorate Council Parish Ward Seats (Dec 2018) (2018) 2017? election election (2023) Tax (£) Arwenack 3 2779 1 926 Y 3 0 3297 Boslowick 4 3940 1 985 Y 4 0 4275 Falmouth Penwerris 3 3358 1 1119 Y 3 0 3555 253.68 Smithick 3 3171 1 1057 Y 3 0 3791 Trescobeas 3 3498 1 1166 Y 3 0 3776 Carnon Downs 5 1242 1 248 N 5 0 1371 Feock Devoran 4 874 1 219 N 4 0 907 54.81 Feock 5 935 1 187 N 4 1 990 Forrabury and Minster Forrabury and Minster 10 734 1 73 N 7 3 757 79.94 Fowey Fowey 10 1831 1 183 N 9 1 1872 86.01 Germoe Germoe 7 445 1 64 N 4 3 435 41.26 Gerrans Gerrans 11 692 1 63 N 10 1 714 37.30 Grade-Ruan Grade Ruan 12 856 1 71 N 11 1 905 39.42 Creed 2 133 1 67 N 1 1 132 Grampound with Creed 60.44 Town 7 506 1 72 N 6 1 526 Gweek Gweek 7 522 1 75 N 5 2 542 37.04 Gwennap Gwennap 7 1266 1 181 N 6 1 1276 59.40 Gwinear 6 1192 1 199 N 6 0 1208 Gwinear Gwithian 70.55 Gwithian 6 1488 1 248 N 4 2 1514 North 8 3573 1 447 Y 8 0 4453 Hayle 157.81 South 7 3403 1 486 N 4 3 3834 North 5 3716 1 743 N 4 1 3697 Helston South 5 3919 1 784 N 5 0 4392 104.41 West 2 834 1 417 N 2 0 968 Illogan 9 2590 1 288 N 8 1 2681 Illogan Park Bottom 2 620 1 310 N 2 0 699 123.39 Tehidy 3 1038 1 346 N 2 1 1101 Jacobstow Jacobstow 7 416 1 59 Y 7 0 433 20.86

49 2018/19 Contested Seats Seats Projected Band D Electorate Councillor:Elector ratio elections filled at unfilled at electorate Council Parish Ward Seats (Dec 2018) (2018) 2017? election election (2023) Tax (£) Baldhu 4 415 1 104 N 3 1 519 Kea 45.03 Kea 8 825 1 103 N 8 0 840 Gloweth 4 1363 1 341 N 4 0 1965 Greenbottom 1 497 1 497 N 1 0 951 Kenwyn 55.91 Shortlanesend 3 1253 1 418 N 2 1 1516 Threemilestone 6 2090 1 348 N 6 0 2356 Kilkhampton Kilkhampton 10 1092 1 109 N 10 0 1080 45.30 Ladock Ladock 10 1286 1 129 Y 10 0 1293 32.54 Landewednack Landewednack 10 783 1 78 Y 10 0 766 54.96 Landrake with St Erney Landrake with St Erney 10 854 1 85 N 9 1 853 43.58 Landulph Landulph 7 429 1 61 N 6 1 438 46.49 Laneast Laneast 5 191 1 38 N 5 0 196 20.79 Lanhydrock Lanhydrock 5 150 1 30 N 5 0 140 30.03 Lanivet Lanivet 11 1535 1 140 N 10 1 1621 57.03 Lanlivery Lanlivery 7 446 1 64 N 7 0 437 38.63 Lanner Lanner 9 2183 1 243 N 7 2 2242 92.45 Lanreath Lanreath 10 454 1 45 N 9 1 491 44.24 Lanteglos Lanteglos-by-Fowey 11 697 1 63 Y 11 0 741 71.98 Launcells Launcells 10 471 1 47 N 10 0 469 27.99 Launceston Central 7 2815 1 402 N 5 2 2850 Launceston Launceston North 2 1047 1 524 N 2 0 1093 196.93 Launceston South 7 3215 1 459 N 5 2 3640 Lawhitton Lawhitton 7 247 1 35 N 7 0 237 23.23 Lewannick Lewannick 10 866 1 87 Y 10 0 883 66.87 Lezant Lezant 10 630 1 63 N 8 2 635 27.25 Linkinhorne Linkinhorne 13 1222 1 94 N 10 3 1269 40.42 Liskeard East 5 3639 1 728 N 4 1 3791 Liskeard Liskeard North 5 1699 1 340 N 4 1 2114 139.42 Liskeard West 5 2250 1 450 N 5 0 2262

50 2018/19 Contested Seats Seats Projected Band D Electorate Councillor:Elector ratio elections filled at unfilled at electorate Council Parish Ward Seats (Dec 2018) (2018) 2017? election election (2023) Tax (£) East 9 2501 1 278 N 7 2 2670 Looe 151.08 West 6 1757 1 293 N 6 0 1870 Lostwithiel Lostwithiel 16 2259 1 141 Y 16 0 2477 173.72 Ludgvan Ludgvan 12 2670 1 223 Y 12 0 2778 34.54 Luxulyan Luxulyan 10 1163 1 116 N 7 3 1164 40.60 Mabe Mabe 10 1313 1 131 N 7 3 1796 36.04 Gulval 6 434 1 72 Y 6 0 457 Madron 47.77 Madron 6 761 1 127 N 5 1 825 Maker with Rame Maker with Rame 11 741 1 67 N 10 1 749 107.12 Manaccan Manaccan 7 271 1 39 N 6 1 288 52.06 Marazion Marazion 11 1142 1 104 N 6 5 1213 93.11 Marhamchurch Marhamchurch 10 657 1 66 N 10 0 716 49.44 Mawgan in Meneage Mawgan-in-Meneage 10 652 1 65 N 10 0 688 86.93 Mawnan Mawnan 10 1328 1 133 N 6 4 1395 49.30 Menheniot Menheniot 11 1402 1 127 N 9 2 1677 40.72 Mevagissey Mevagissey 14 1764 1 126 Y 14 0 1784 53.30 Michaelstow Michaelstow 5 184 1 37 N 3 2 199 77.53 Millbrook Millbrook 13 1762 1 136 N 10 3 1841 135.14 Morval Morval 10 581 1 58 Y 10 0 611 49.32 Morwenstow Morwenstow 10 694 1 69 N 8 2 692 40.96 Mullion Mullion 10 1753 1 175 N 10 0 1825 61.77 Mylor Mylor 13 2209 1 170 Y 13 0 2294 34.42 Newquay Central 3 2973 1 991 N 2 1 3155 Newquay Pentire 4 3344 1 836 N 3 1 3652 Newquay Treloggan 4 3205 1 801 Y 4 0 3385 Newquay Newquay Tretherras 3 3128 1 1043 Y 3 0 3620 215.49 Newquay Treviglas 4 3047 1 762 N 4 0 3731 Rialton 1 878 1 878 N 0 1 1553 Whipsiderry 1 265 1 265 N 1 0 294

51 2018/19 Contested Seats Seats Projected Band D Electorate Councillor:Elector ratio elections filled at unfilled at electorate Council Parish Ward Seats (Dec 2018) (2018) 2017? election election (2023) Tax (£) North Hill North Hill 10 770 1 77 N 9 1 834 40.00 North Petherwin North Petherwin 9 658 1 73 Y 9 0 667 29.52 North Tamerton North Tamerton 7 233 1 33 Y 7 0 230 29.59 Otterham Otterham 5 224 1 45 N 5 0 242 32.47 Padstow 9 1632 1 181 N 9 0 1789 Padstow 0.00 Trevone 3 345 1 115 N 3 0 378 Paul Paul 7 201 1 29 N 4 3 209 22.87 Pelynt Pelynt 10 1026 1 103 N 9 1 1329 87.05 East 5 2140 1 428 N 4 1 2207 Penryn 124.68 West 11 3564 1 324 N 9 2 3706 London Apprentice 2 179 1 90 N 1 1 380 Pentewan Valley Pentewan 4 155 1 39 N 3 1 170 45.99 Tregorrick & Trewhiddle 3 213 1 71 N 3 0 476 Central 4 3155 1 789 Y 4 0 3367 East 4 3268 1 817 N 4 0 3246 Gulval 1 1170 1 1170 Y 1 0 1197 Penzance 195.19 Heamoor 3 2153 1 718 Y 3 0 2177 Newlyn and Mousehole 4 3287 1 822 N 4 0 3535 Promenade 4 3068 1 767 Y 4 0 3421 Perranarworthal Perranarworthal 10 1337 1 134 N 10 0 1375 30.78 Goldsithney 7 1552 1 222 N 6 1 1654 Perranuthnoe 40.60 Perranuthnoe 3 304 1 101 N 3 0 331 Goonhavern 3 854 1 285 N 3 0 961 Penhallow 2 463 1 232 N 2 0 486 Perranzabuloe 118.52 Perranporth 9 2832 1 315 N 8 1 3136 Rose 1 456 1 456 N 1 0 698 Pillaton Pillaton 7 385 1 55 N 6 1 384 18.57 Polperro Polperro 11 1329 1 121 N 9 2 1376 99.55 Porthleven Porthleven 9 2539 1 282 Y 9 0 2583 79.67

52 2018/19 Contested Seats Seats Projected Band D Electorate Councillor:Elector ratio elections filled at unfilled at electorate Council Parish Ward Seats (Dec 2018) (2018) 2017? election election (2023) Tax (£) Portreath Portreath 7 1215 1 174 N 4 3 1275 79.65 Poundstock Poundstock 10 668 1 67 N 9 1 682 78.50 Probus Probus 11 1914 1 174 N 8 3 1955 57.13 Quethiock Quethiock 7 405 1 58 N 7 0 422 48.73 Central 4 3103 1 776 Y 4 0 3367 Redruth North 5 4894 1 979 N 5 0 5522 147.62 South 5 3209 1 642 N 5 0 3199 Roche Roche 11 2758 1 251 N 10 1 2792 84.74 Ruanlanihorne Ruanlanihorne 7 199 1 28 N 5 2 195 53.00 Saltash East 4 3230 1 808 Y 4 0 3271 Saltash North 4 3144 1 786 Y 4 0 4385 Saltash 137.83 Saltash South 4 3136 1 784 N 4 0 3178 Saltash West 4 3357 1 839 Y 4 0 3439 Sancreed Sancreed 10 510 1 51 N 9 1 532 24.36 Sennen Sennen 10 651 1 65 N 8 2 677 105.13 Sheviock Sheviock 7 538 1 77 N 4 3 561 61.13 Lowertown 1 110 1 110 N 1 0 114 Sithney 41.13 Sithney 8 628 1 79 N 3 5 629 South Hill South Hill 10 423 1 42 Y 10 0 427 37.37 South Petherwin South Petherwin 10 790 1 79 N 7 3 798 24.64 Blackwater 1 499 1 499 N 1 0 522 Mithian 1 465 1 465 N 1 0 465 St Agnes Mount Hawke 5 1798 1 360 N 4 1 1791 95.23 Porthtowan 2 721 1 361 N 2 0 750 St Agnes 7 2797 1 400 N 5 2 2920 St Allen St Allen 7 335 1 48 N 6 1 359 80.84

53 2018/19 Contested Seats Seats Projected Band D Electorate Councillor:Elector ratio elections filled at unfilled at electorate Council Parish Ward Seats (Dec 2018) (2018) 2017? election election (2023) Tax (£) Bethel 5 3665 1 733 N 5 0 3716 Gover 4 3239 1 810 Y 4 0 3480 St Austell Town Mount Charles 5 3666 1 733 Y 5 0 3766 97.75 Poltair 4 3392 1 848 Y 4 0 3489 St Austell Bay 2 1423 1 712 Y 2 0 1465 Charlestown 4 455 1 114 N 3 1 519 St Austell Bay Duporth 4 523 1 131 N 3 1 638 51.81 Porthpean and Trenarren 1 129 1 129 N 0 1 209 St Blaise North 6 2793 1 466 N 5 1 2818 St Blaise 44.58 St Blaise South 4 2432 1 608 N 4 0 2627 St Breock St Breock 11 664 1 60 N 3 8 677 53.59 St Breward St Breward 10 778 1 78 N 8 2 839 47.13 St Buryan St Buryan 11 1119 1 102 N 8 3 1189 30.83 St Cleer St Cleer 13 2696 1 207 N 11 2 2729 45.11 St Clement St Clement 7 935 1 134 N 4 3 1104 24.38 North 2 261 1 131 N 2 0 273 St Columb Major South 3 545 1 182 N 0 3 553 158.63 Town 9 2626 1 292 N 6 3 2717 St Day St Day 7 1405 1 201 N 6 1 1401 44.73 St Dennis St Dennis 11 2078 1 189 N 7 4 2073 139.58 St Dominic St Dominick 10 701 1 70 N 8 2 684 35.07 St Endellion St Endellion 11 687 1 62 N 11 0 712 47.71 St Enoder St Enoder 14 3619 1 259 N 14 0 3739 65.90 St Erme St Erme 7 1050 1 150 N 5 2 1267 75.88 St Erth St Erth 11 1141 1 104 N 6 5 1236 111.93 St Ervan St Ervan 7 315 1 45 N 6 1 333 20.73 St Eval St Eval 7 666 1 95 N 7 0 1014 33.94 St Ewe St Ewe 10 435 1 44 N 7 3 475 21.44 St Gennys St Gennys 10 693 1 69 N 5 5 696 53.12

54 2018/19 Contested Seats Seats Projected Band D Electorate Councillor:Elector ratio elections filled at unfilled at electorate Council Parish Ward Seats (Dec 2018) (2018) 2017? election election (2023) Tax (£) Bethany 2 171 1 86 N 1 1 176 Polbathic 2 87 1 44 N 1 1 95 St Germans 105.96 St Germans 4 619 1 155 N 4 0 639 Tideford 3 243 1 81 N 3 0 266 St Gluvias St Gluvias 10 1232 1 123 N 5 5 1256 46.50 St Goran St Goran 10 1033 1 103 N 9 1 1034 34.94 St Hilary St Hilary 10 662 1 66 N 7 3 695 22.34 St Issey St Issey 10 724 1 72 Y 10 0 739 34.62 Pensilva 10 1516 1 152 Y 10 0 1532 St Ive 81.67 St Ive 3 329 1 110 Y 3 0 340 East 5 2724 1 545 Y 5 0 3186 St Ives Lelant and Carbis Bay 6 3037 1 506 N 4 2 3373 109.31 West 5 2880 1 576 Y 5 0 3190 St John St John 6 297 1 50 N 6 0 342 24.82 St Juliot St Juliot 5 309 1 62 N 5 0 309 12.33 St Just in Penwith St Just in Penwith 12 3787 1 316 Y 12 0 3877 101.89 St Just 3 283 1 94 N 3 0 296 St Just in Roseland 26.73 St Mawes 8 579 1 72 N 7 1 589 Coverack 4 479 1 120 N 4 0 537 St Keverne 50.52 St Keverne 9 1136 1 126 N 8 1 1154 Pendoggett 1 149 1 149 N 1 0 145 St Kew 15.52 St Kew Highway 8 719 1 90 N 8 0 747 St Keyne St Keyne 7 379 1 54 N 5 2 383 81.70 St Levan St Levan 10 374 1 37 N 9 1 388 44.79 St Mabyn St Mabyn 10 522 1 52 N 9 1 556 77.92 St Martin by Looe St Martin-by-Looe 7 287 1 41 N 6 1 285 71.16 St Martin in Meneage St Martin-in-Meneage 7 262 1 37 N 7 0 271 47.96 St. Mawgan 6 554 1 92 Y 6 0 610 St Mawgan in Pydar 62.24 Trenance 6 355 1 59 N 6 0 443

55 2018/19 Contested Seats Seats Projected Band D Electorate Councillor:Elector ratio elections filled at unfilled at electorate Council Parish Ward Seats (Dec 2018) (2018) 2017? election election (2023) Tax (£) St Mellion St Mellion 6 323 1 54 Y 6 0 332 50.65 St Merryn St Merryn 9 1180 1 131 N 7 2 1236 18.61 Polgooth and Sticker 9 1737 1 193 N 8 1 1729 St Mewan 47.95 Trewoon 4 906 1 227 N 2 2 996 St Michael Penkivel St Michael Penkivel 7 155 1 22 N 7 0 133 17.41 St Minver Highlands St Minver Highlands 10 656 1 66 N 9 1 694 60.33 St Minver Lowlands St Minver Lowlands 10 956 1 96 N 9 1 1105 38.98 St Neot St Neot 11 768 1 70 N 8 3 786 80.71 Mitchell 2 284 1 142 N 1 1 315 St Newlyn East 69.94 St Newlyn East 9 1100 1 122 N 8 1 1133 St Pinnock St Pinnock 8 574 1 72 N 6 2 616 33.08 St Sampson St Sampson 7 178 1 25 N 6 1 192 27.13 Nanpean 4 1308 1 327 N 2 2 1368 St Stephen in Brannel St. Stephen-in-Brannel 10 3750 1 375 N 9 1 3803 94.83 Whitemoor 1 415 1 415 N 1 0 426 St Stephens by St Stephens by Launceston 7 297 1 42 N 7 0 306 40.90 Launceston DelaboleRural 8 1420 1 178 Y 8 0 1436 St Teath 94.01 St Teath 4 666 1 167 Y 4 0 690 St Thomas The Apostle St Thomas The Apostle Rural 10 924 1 92 N 6 4 902 31.28 St Tudy St Tudy 10 521 1 52 N 7 3 545 43.95 St Veep St Veep 7 262 1 37 N 6 1 251 51.82 St Wenn St Wenn 7 314 1 45 N 5 2 306 77.43 St Winnow St Winnow 7 241 1 34 N 4 3 235 31.63 Stithians Stithians 11 1682 1 153 Y 11 0 1722 102.40 Stoke Climsland Stoke Climsland 10 1339 1 134 N 9 1 1335 24.82 Tintagel Tintagel 11 1421 1 129 N 8 3 1469 118.80 East 8 2917 1 365 N 6 2 3056 Torpoint 132.06 West 8 2948 1 369 N 6 2 3088 Towednack Towednack 7 306 1 44 N 7 0 314 50.44

56 2018/19 Contested Seats Seats Projected Band D Electorate Councillor:Elector ratio elections filled at unfilled at electorate Council Parish Ward Seats (Dec 2018) (2018) 2017? election election (2023) Tax (£) Tregony Tregony 10 680 1 68 N 9 1 701 92.73 Tremaine Tremaine 5 62 1 12 N 4 1 71 18.08 Treneglos Treneglos 5 105 1 21 N 0 5 96 0.00 Tresmeer Tresmeer 5 182 1 36 N 4 1 179 48.48 Boscoppa 3 1071 1 357 N 2 1 1072 Bugle 6 2350 1 392 N 5 1 2397 Treverbyn Carclaze 1 959 1 959 N 1 0 940 23.80 Penwithick 4 1627 1 407 N 2 2 1629 Trethowel 1 190 1 190 N 1 0 197 Boscawen 6 4131 1 689 Y 6 0 4202 Redannick 6 3597 1 600 Y 6 0 4559 Truro 244.80 Tregolls 6 3631 1 605 Y 6 0 3744 Trehaverne 6 3930 1 655 Y 6 0 4316 Highway 2 346 1 173 N 2 0 358 Tywardreath & Par Par 3 880 1 293 Y 3 0 869 38.67 Priory 5 1370 1 274 N 2 3 1410 Veryan Veryan 11 777 1 71 Y 11 0 803 63.63 Wadebridge East 5 2343 1 469 N 5 0 2605 Wadebridge 183.02 Wadebridge West 8 2934 1 367 N 6 2 3270 Warbstow Warbstow 7 426 1 61 N 6 1 443 13.60 Week St Mary Week St. Mary 10 533 1 53 N 9 1 545 69.93 Trewennack 2 320 1 160 N 0 2 519 Wendron 36.16 Wendron 13 1974 1 152 N 4 9 2039 Werrington Werrington 7 347 1 50 N 6 1 359 13.88 Whitstone Whitstone 7 440 1 63 N 6 1 473 23.31 Withiel Withiel 7 303 1 43 N 7 0 288 29.64 Zennor Zennor 7 168 1 24 N 7 0 174 45.39 2051 421679 1 206 1739 312 456082 * these seat numbers effective from May 2017 elections

57 2018/19 Contested Seats Seats Projected Band D Electorate Councillor:Elector ratio elections filled at unfilled at electorate Council Parish Ward Seats (Dec 2018) (2018) 2017? election election (2023) Tax (£)

Projected Parish electorate 2018/19 Electorat at ward Band D The above table does not include these parish e (Dec level Council meetings 2018) (2023) Tax (£) Advent Advent Meeting 153 151 7.73 Boconnoc Boconnoc Meeting 89 103 0.00 Broadoak Broadoak Meeting 118 120 0.00 Cuby Cuby Meeting 164 174 25.51 Gunwalloe Gunwalloe Meeting 168 177 49.97 Helland Helland Meeting 170 177 12.02 Lesnewth Lesnewth Meeting 49 50 22.48 Morvah Morvah Meeting 66 56 0.00 Philleigh Philleigh Meeting 138 147 9.03 St Anthony in Meneage St Anthony in Meneage Meeting 128 134 22.44 St Clether St Clether Meeting 124 132 7.76 St Michael Caerhays St Michael Caerhays Meeting 63 64 0.00 St Michaels Mount St Michaels Mount Meeting 19 21 0.00 Trevalga Trevalga Meeting 63 69 16.88 Trewen Trewen Meeting 114 125 5.93 Warleggan Warleggan Meeting 192 184 10.37 1818 1884

423497 457966

58

COUNCIL

1 JULY 2019

Permarin Car Park – Temporary Access

Author: Helen Perry, Town Clerk

1. Background

A request has been made by the developers of the property formerly known as Brigantine, to have access over Permarin Car Park for the duration of the build

2. Discussion

As the lessee of Permarin Car Park from Cornwall Council, we have been approached by Cornwall Council regarding a request for temporary access over the car park.

To enable the works to be completed at Brigantine we have been in discussions with Dan Thairs, to try to arrange a formal agreement with the proposed developer.

In conjunction with Cornwall Council, we requested the supply of the following information by the 14 June 2019.

1. Construction management plan for the build with predicted time scales. 2. Details of the insurance that will be put in place to indemnify Cornwall Council and Penryn Town Council against any claims for damage caused to their property or other users to the property. 3. Confirmation that no access by construction vehicles will be allowed during school dropping off periods this would mean no access till after 9:15am in the morning and no construction traffic from 2:30pm to 4:30pm. 4. Confirmation that any damage caused to the car park including any boundary walls, or any other council fixture will be repaired by yourselves at your cost. 5. Details on how you propose to restrict the size of construction vehicles to be suitable for accessing exiting the car park. 6. Confirmation that independent toilets and a water supply will be set up on site and that no construction workers will use the public toilets and details as to how you propose to manage this issue. 7. Confirmation that permanent bollards will be put in place to prevent vehicular access to the site at any time after the completion of construction. 8. Confirmation and details of the proposals that will be put in place to stop students using Permarin Car Park for Parking. 9. Confirmation as what measures will be put in place to inform students that the access is only via Lower Market Street.

No information was supplied by the proposed developer by the closing date.

3. Recommendation

That the report be noted.

4. Appendices

None.

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COUNCIL

1 JULY 2019

Polling District & Polling Places Review – Stage 2

Author: Helen Perry, Town Clerk

1. Background

Cornwall Council must conduct a polling district and polling places review every five-years the current review must be completed by the end of January 2020.

The first stage of the consultation has been completed comments are now requested for stage 2.

2. Discussion

Stage 2: 17 June to 29 July 2019 – consultation based on the current 122 electoral divisions and the new 87 electoral divisions which will take effect in May 2021

Penryn will fall into two electoral divisions (Cornwall Councillors): • Penryn • Mylor, Perranarworthal and Ponsanooth

Penryn Town Councillors will be split between two wards: • Penryn (15 Councillors) • Bissom (1 Councillors)

The new proposals state that the three polling stations within Penryn will remain and the electorate split as follows:

TPN1 (Penryn 1) – The Space – current electorate 2259 TPN2 (Penryn 2) – Temperance Hall – current electorate 1189 TPN3 (Penryn 3) – Temperance Hall – current electorate 1308 TPN4 (Penryn 4) – Highway Community Centre – estimated electorate 603 TPN5 (Penryn Bissom) – Highway Community Centre – estimated electorate 373

Total electorate: 5732

3. Recommendation

That the Town Council responds to Stage 2 of the Polling District and Polling Places Review consultation by the closing date of Monday 29 July 2019

4. Appendices

1. Penryn Electoral Division List of Polling Stations 2. Mylor, Perranarworthal and Ponsanooth List of Polling Stations 3. Penryn Electoral Division – Polling Places Map

60 Cornwall Council Polling Districts & Polling Places Review 2018/19

Stage 2 – Recommendations of the Constitution and Governance Committee 8 May 2019

Penryn Electoral Division (View map)

Proposed Polling Districts & Polling Places Arrangements – May 2021

Polling Polling District Polling Station Current Comments District Name Electorate (reference to 2021 arrangements/ boundaries is to the Code configuration of 87 electoral divisions from the May 2021 elections)

PENRYN - TPN1 THE SPACE 2259 No changes proposed PENRYN 1 PENRYN - TPN2 THE TEMPERANCE HALL 1189 No changes proposed PENRYN 2 PENRYN - TPN3 THE TEMPERANCE HALL 1308 No changes proposed PENRYN 3 Current TPN4 has been split between this division and PENRYN – TPN4 HIGHWAY CHURCH Est. 603 Mylor, Perranarworthal and Ponsanooth Electoral PENRYN 4 Division.

Overall turnout for the Truro and Falmouth Parliamentary Constituency June 2017 – 75.94%

It is expected that these polling districts will sit in the new Falmouth, Camborne and Redruth Constituency, if the Parliamentary Constituencies (Amendment) Bill is enacted

Recommendation: The arrangements shown above should be adopted

61 Cornwall Council Polling Districts & Polling Places Review 2018/19

Stage 2 – Recommendations of the Constitution and Governance Committee 8 May 2019

Mylor, Perranarworthal & Ponsanooth Electoral Division (View map)

Proposed Polling Districts & Polling Places Arrangements – May 2021

Polling Polling District Polling Station Current Comments District Name Electorate (reference to 2021 arrangements/ boundaries is to Code the configuration of 87 electoral divisions from the May 2021 elections)

TMR1 MYLOR - 1 FLUSHING VILLAGE CLUB 528 No changes proposed TMR2 MYLOR - 2 THE TREMAYNE HALL 1682 No changes proposed PERRANARWORTHAL TPL PERRANARWORTHAL 1337 No changes proposed VILLAGE MEMORIAL HALL CGS ST GLUVIAS PONSANOOTH HALL 1232 No changes proposed

Eastern/rural side of the current TPN4. Electors TPN5 PENRYN - BISSOM HIGHWAY CHURCH Est. 373 currently vote here and will continue to do so.

Overall turnout for the Truro and Falmouth Parliamentary Constituency June 2017 – 75.94% Overall turnout for the Camborne and Redruth Parliamentary Constituency June 2017 – 71.0%

It is expected that these polling districts will sit in the new Falmouth, Camborne and Redruth Constituency, if the Parliamentary Constituencies (Amendment) Bill is enacted

Recommendation: The arrangements shown above should be adopted

62 Polling Districts & Polling Places Review Stage 2 Consultation - May 2021 Electoral Division - Penryn ED

Legend CGS )"Ë Proposed Polling Stations Deleted Boundary Proposed New Boundary

TPN5

TMR2 CME2

)"Ë THE COMPASS TPN4 TPN3 )"Ë HIGHWAY COMMUNITY CENTRE

")Ë )"Ë THE TEMPERANCE HALL MABE COMMUNITY CENTRE TPN1

)"Ë YOUTH SPACE TPN2

CME1

CBK1 TFP1 TFT1 )"Ë DRACAENA CENTRE TFT3 © Crown copyright and database rights 2019 Ordnance Survey 100049047.63 Printed by Geographic Information Services/PH/16/04/2019 )"Ë

COUNCIL

1 JULY 2019

Council Projects

Author: Robert Oliver, Finance Officer

1. Background

The Town Council has a number of ongoing projects which have agreed budgets.

2. Discussion

Below is a update on the current position of the projects:-

Library Heating Project – The air conditioning unit has been fitted and is operational in the finance office. Quote received for an identical unit to be installed in the Town Clerk’s office. Some further investigative work is required to see if planning permission is required for the installation of skylight windows.

Display Cabinet – The bespoke cabinet has been installed in the library; some interior extras are needed to ensure all silver can be displayed correctly.

Painting Shute Meadow – Painting of the fence at Shute Meadow Car Park was scheduled to be completed by the part-time caretaker, however this has been delayed due to sick leave.

Town Hall Railings – Painting of the railings by the Town Hall was to be completed by the part-time caretaker however has been delayed due to sick leave.

Phone Box Painting – Painting of the phone box was to be completed by the part-time caretaker however this has been delayed due to sick leave.

Glasney field, BMX Track – Currently awaiting an update from Ian Richardson, who met with Councillor Mrs M K May and the Town Clerk, regarding linkage of green spaces before progressing.

Temperance Hall Exterior Decoration – Awaiting quotes.

Temperance Hall Interior Decoration – Full specification required for the necessary works, will then obtain quotes.

Broad Street Pavement Fund - £30,000 currently available in Ear-Marked Reserves.

Library Toilet Installation – Awaiting a visit from a surveyor/architect before deciding how to proceed.

Library Wall & Guttering – The freeholders & leaseholder of the building next to the library have informed us that they do not intend to contribute to the repair of the wall, although the wall meant to be jointly owned. We are currently investigating the access they have over our land via the gate which has been created in the wall and whether this makes them partly responsible. The guttering company will be visiting week commencing

64

24 June 2019 to advise on the repairs and if they can proceed given the current condition of the wall.

Commercial Road Enhancement – Budget of £2,000 available.

Penryn Commemorates Project – Booklets now completed, printed and in the process of being distributed. This project is now complete

3. Recommendation

That the report is noted.

4. Appendices

None

65

COUNCIL

1 JULY 2019

Terms of Reference – Climate Emergency Working Group

Author: Helen Perry, Town Clerk

1. Background

At the Annual meeting of the Council, the membership for the Climate Emergency Working Group was agreed, the nine elected members are Councillors Edwards, Garrett, H May, M K May, Mullins, Peters, Ruby, Wenmoth and Widdon. It was also resolved that the draft terms of reference would be presented to the Council at the July meeting.

2. Discussion

That the draft terms of reference for the climate emergency group be discussed, and the number of co-optative members agreed.

3. Recommendation

That the terms of reference be amended as required, and approved

4. Appendices

1. Draft Terms of Reference

66

Climate Emergency Working Group DRAFT Terms of Reference

Composition: Nine elected members (voting) Maximum of xx Co-optees from the Penryn Community appointed by the Working Party as deemed appropriate The nine elected members of the working group will be established at the annual meeting of the Council

Chairmanship: Chair and Vice Chair to be appointed at the first meeting following the annual meeting of the Council for the ensuing civic year. The Chairman and Vice Chairman must be members of the Council.

Public Participation: Meetings of the Working Group shall not be open to members of the press and public except by invitation

Meetings: The working group will meet at least four times per year, additional meetings can be scheduled by the Group as required. The meetings will be held at a time of day to be decided by the group. Meetings can be held in the Council Chamber subject to availability.

Quorum: Four members

Administration: The working party will be administered by the Finance Officer the Town Clerk will attend as and when required.

Scope of the Group: To research and make recommendations to Council to enable the Council to become more energy efficient and reduce its carbon footprint.

Reporting: The minutes of the meetings shall be presented to full council for noting, and approval of recommendations.

Co-opted Members: Appointment Co-opted members may be proposed by any member of the Committee, and will be appointed by a majority vote, with the Chairman having an additional casting vote in the event of a tie.

Removal A Co-opted Member may be removed from the group if a majority of Committee members are satisfied the member: • Fails to comply with the terms of reference • Conducts in a manner considered to be injurious of prejudicial to the character or interests of the committee.

67 The resolution to remove a committee member shall be determined by a majority vote of members present. In the event of a tie the Chairman shall have an additional casting vote. If a member removed from office by the committee believes their removal to be unfair, the removed Member may appeal to the full council. If an appeal is held, the Council’s decision will be final

Budgetary: The Group has no authority to approve any expenditure, all expenditure must be approved by full council.

68

COUNCIL

1 JULY 2019

How Councillors are Addressed

Author: Helen Perry, Town Clerk

1. Background

The Town Council currently addresses female Councillors using their marital status, e.g. Councillor Mrs A N Other.

2. Discussion

Addressing female councillors using their marital status is becoming more outdated, with the majority of Council’s now opting to use Councillor and the surname.

Where two councillors have the same surname the initial(s) of their first name are used.

3. Recommendation

That the Council ceases using the marital status of female councillors and addresses all councillors, by the title Councillor followed by the surname.

4. Appendices

None.

69