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Trimester Report Government of Nepal Trimester Report Rural Access Programme (RAP) Phase 3 November 2015 – March 2016 March 2016 Trimester Report November 2015 – March 2016 Table of Contents Summary .................................................................................................................. iii 1. Introduction ........................................................................................................ 1 2. Activities and progress ..................................................................................... 1 2.1 Local Road Component .................................................................................................... 1 2.1.1 Planning .......................................................................................................................... 1 2.1.2 Maintenance .................................................................................................................... 1 2.1.3 RAP3 TA to GoN road improvement projects ................................................................. 2 2.1.4 New construction ............................................................................................................. 2 2.1.5 Procurement .................................................................................................................... 3 2.2 Social and economic development ................................................................................... 4 2.3 Capacity development and institutional development ...................................................... 5 2.3.1 Training ........................................................................................................................... 5 2.3.2 Policy related support ...................................................................................................... 6 2.4 Performance management and verification...................................................................... 7 2.4.1 Quality Management ....................................................................................................... 7 2.4.2 Financial Management .................................................................................................... 7 2.4.3 Safeguard Management .................................................................................................. 8 2.4.4 Monitoring and evaluation ............................................................................................... 8 3. Risk management .............................................................................................. 8 4. Programme reviews ........................................................................................... 9 4.1 Progress status on DFID’s Annual Review recommendations ...................................... 10 4.2 Other on-going reviews................................................................................................... 12 Annex 1 - Steering Committee Meeting Minutes ................................................. 13 Annex 2 - RAP3 Programme Overview ................................................................. 19 Annex 3 – Maps and Road Corridor Monitoring Sheets ..................................... 25 Annex 4 - Innovations ............................................................................................ 37 Annex 5 - Central Contracts Procured ................................................................. 38 Annex 6 - Social and Economic Development Programme ................................ 43 Annex 7 – Annual CPD Programme ...................................................................... 50 Annex 8 – Risk management ................................................................................. 51 Annex 9 – Internal Audit Schedule ....................................................................... 61 Page i Trimester Report November 2015 – March 2016 Annex 10 – GoN Second Trimester Progress Report 2072/73 ............................ 62 Annex 11 - Log frame Organizational Development ............................................ 68 Annex 12 - Acronyms and Abbreviations ............................................................ 72 DOCUMENT CONTROL Document revisions and Details Signature and Date authorisation Version 18 April 2016 Summary of revisions made Revisions prepared by Revisions checked by Version authorised by Michael Green Cover photographs of RBG at road construction works in Humla and LRUC level public audit in Kalikot. Page ii Trimester Report November 2015 – March 2016 SUMMARY Contract Details Contract start date 13 May 2013 Contract end date 31 March 2017 Time left to expected completion date 27.9% Contract amount (GBP) 31.5 million Cumulative Progress of RAP3 to Date = 75.3% Measures physical progress of Outputs 1, 2 and 3 Time elapsed to date = 72.1% Financial Monitoring Programme budget = UK£ 31.5 m Invoiced up to Feb - 16 = UK£ 23.4 m Financial progress = 74.3% Quality Management Project Management and Verification (PMV) Number Action Taken Field verifications conducted in Nov 15 – Feb 16 97 Disseminated recommendations of the verifier Total field verifications conducted to Date 209 to the concerned field teams for improvements. Reportable incident/risk event this trimester Number Key issues / Actions required Audits conducted in Nov 2015 – Feb 2016 10 Audit targeted at key issues/risks include Total Audits conducted to Date health & safety, procurement and DLI results 73 reporting procedures Key issues: Key issues include replenishment of medicines in First Aid Kits and management, omission of dog and snake bites in insurance policy and employment day records and reporting practise of contract works. All issues will be followed up in further audits and system revisions. Page iii Trimester Report November 2015 – March 2016 Trimester targets and results Last trimester Last trimester % target Next trimester Component Item Cumulative to date March 2017 target target achievement achieved target Outcome Indicator 2: Employment days created 400,377 days 394,980 days 98.65% 600,000 days 2,324,603 days 3,791,000 days Short-term job created Km of DRCN under RMG 2,000km 2,092 km 105% 2,000km 2,092km 2,000km maintenance Output 1 New road – 2.5m wide track 1.50km 3.25 km 217% 1km 83km 75km (LRN): opening Improved rural New road – 3.5m wide track 14.10km 15.8 km 112% 15km 56km 75km transport opening infrastructure New road – 4.5m fully 13.20km 15.2 km 115% 15km 46km 75km widened roads Completed road length ------ ----- ---- ---- ----- 75km Road infrastructure investment incorporating % Standard 10% 10% 100% 10% 45% 90% DRR, road safety and environment % Progress 25% on GoN 75% of ARAMP July July targets achieved by May 25% 25% 100% 75% ARAMP FY 2072-73 target Number of beneficiaries Output 2 994 hh 1,154 hh 116% 18,160 hh 20,000 hh receiving SED supported (SED): SED targets to be Economic Infrastructure fixed after Local 10,327 hh 12,882 hh 125% 42,555 hh 34,000 hh economic benefitting households finalising ongoing Number of private sector redesign works growth 140 BSPs 128 BSPs 91% 806 BSPs 1,000 BSPs services providers (BSPs) Number of training days 1,120 days 2,388 days 213% 1,500 days 11,266 days 7,250 days Output 3 (CB/PH): % of annual Social Audit findings showing district level Measured in August 2015, once a year 82% 40% Strengthened RAP3 satisfaction ratings institutional CIM scores demonstrate capacity to continual Improvement CI score August 2015: Increasing trend of sustainably towards SWAp compliance. Pilot districts – 7.05 Continual Improvement manage rural CI score ref of 2013: Measured in August 2015, once in a year Core districts – 5.81 Scores 2014 (max=10) transport Pilot districts – 6.22 Average - 5.30 infrastructure Core districts – 3.08 Average - 4.45 Page iv Trimester Report November 2015 – March 2016 Activities carried out last trimester Local Road Network Component All 14 DDC ARAMPs prepared and approved 16 of the 20 DTMP preparation of non-RAP3 districts finalised RMGs road maintenance (routine and light recurrent interventions) together with small-scale emergency works TA support for construction supervision of GON funded road improvement works in 4 districts TA support to DDCs through resident DTA teams Construction recovery and environmental management plans for new road construction corridors of 4 core districts Bulk supply contracts administered with additional procurements of gabion boxes, geotextile and tools/safety equipment Construction supervision of contractor’s work of Desigade Mahabu road project, Dailekh. EIA study of Gamgadhi-Chankheli-Darma road project (MUG HUM link road) Social and Economic Development Component TA support to RBGs on social mobilisation and RBGs and producer groups on income generation and market system and services development activities. Implementation of income generation and economic infrastructure projects in core districts. Redesign of SED programme Capacity Building and Policy Harmonisation Implementation of CB&PH plan at central and district level ASP implementation CPD programme in all districts and centre GIS support to DoLIDAR to digitise LRN data Intern, graduate and CTEVT programmes Technical Assistance and Performance Management and Verification Field verification and audit programme as planned Testing and verification of online financial reporting system using RAPID software module Run radio programme “Bikashko Baato” through local FM stations RAP3 PMV review by MEL SMT monthly review and trimester progress reporting
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