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From: “Adler, Joshua” <Joshua.Adler@Ucsf.Edu> Date From: “Adler, Joshua” <[email protected]> Date: February 5, 2021 at 4:33:34 PM PST To: [email protected] Subject: Next Phase in COVID-19 Vaccinations Reply-To: “Adler, Joshua” <[email protected]> Dear UCSF Community, We have reached a new milestone in our COVID-19 vaccination efforts, having provided more than 50,000 doses of vaccine to our employees, city health care workers, and patients. This is a phenom- enal effort and I am proud of the many teams across UCSF that continue to drive this critical public health goal. As a result of additional Pfizer vaccine supply made available this week, we have been able to move more quickly than I described in my February 1 message. As of Monday, February 8, we will begin vaccinating all employees and learners whose work has required them to be on site at least once per week for the past three months. You will be required to attest to your eligibility when you schedule your appointment. While this is good news, it is important to understand how limited vaccine supplies remain. As de- mand continues to outpace supply, we and other health care providers face the real possibility of running out of vaccines each week. I am grateful that our vaccine leadership team is working contin- uously to avoid this possibility. In addition, we are continuing to expand our capacity to provide vac- cinations, so that we are prepared to vaccinate greater numbers of people as the vaccine supply and distribution increase. Given the vaccine shortage, the University of California Office of the President has asked us to prior- itize patients to employees at a 2:1 ratio for our remaining rollout. We will be able to vaccinate about 200 employees and learners per day for first doses in the coming weeks. UCSF ID badge swipe data indicate that approximately 5,000 employees come to campus at least once a week and have not yet been invited to receive a vaccine. With our current supply, it will take some time to vaccinate every- one. Requirements for Scheduling Your Vaccination First, confirm your eligibility. You must be: • Age 65 years or over, or in a previous vaccination tier, OR • Have work responsibilities that have required you to work on site at UCSF or an affiliated location at least once per week for the past three months. To schedule your appointment: • If you have a MyChart account: • Log in to MyChart and click on “Can I schedule my COVID vaccine?” Any available appoint- ments will appear on the following screen. Select one. • Next, you must confirm your eligibility. • Click “schedule.” If you do not have a MyChart account, please sign up here. Then follow the steps above. For help with MyChart, please call the MyChart Help Desk at 415-514-6000. Due to our limited vaccine supply, you may not see any available appointments. If no appointments are listed, please check back daily to see new options as we receive more vaccine. In addition, some second doses may be slightly delayed. We will ensure that all second doses are offered within the 6-week window designated by the CDC. We remain committed to offering the vaccine to all members of our community as vaccine supply allows. We will continue to provide you with updates as we progress. The vaccine dashboard and UCSF COVID-19 Vaccine Information Hub remain the best sources for the latest information about the vaccine rollout and phases. Thank you for supporting and contributing to our collective effort to serve not only our UCSF commu- nity, but also the broader communities that depend on us. Sincerely, Josh Adler, MD Chief Clinical Officer, UCSF Health Vice Dean, Clinical Affairs, UCSF School of Medicine From: Graduate Dean <[email protected]> Date: February 5, 2021 at 4:55:03 PM PST To: [email protected] Subject: Important – the vaccine rollout and graduate students Reply-To: Graduate Dean <[email protected]> Dear Graduate Students, I write to follow up on the email we forwarded to you earlier this week from UCSF Health, regarding the time- line of COVID-19 vaccine distribution and scheduling your vaccination. In terms of timing, graduate students will be phased in alongside employees and fall into two basic groups, based on program affiliation: • If your graduate program has an on-site component, you will be included in the vaccination group that will begin this Monday, Feb. 8. This includes all basic science and epidemiology PhD students, as well as students in the Biomedical Imaging master’s program. You will be able to start scheduling through MyChart this weekend by clicking on “Can I schedule my COVID vaccine?,” and you will be asked to attest to your eligibility. • If all educational activities for your graduate program are remote, you will be included in a subsequent phase. This includes all social science PhD students; students in the Doctor of Nursing Practice program; students in Global Health PhD and master’s programs; students in all other master’s degree programs including those offering MA, MS, MAS, and MTM degrees; and students in certificate programs. Your housing situation, on or off-campus, does not determine your eligibility for (nor the timing of) the vaccine. UCSF is continuing to employees with high risks of exposure, as well as thousands of patients, and is phasing in its employees and learners alongside these groups. We ask and thank you for your patience as UCSF seeks to complete the vaccination of those in the highest priority groups. Once you sign up, we recommend that you take the vaccine and appointment location you are offered. Re- questing more convenient options will result in delays. As Dr. Adler noted in his message on Monday, the recently revamped vaccine dashboard and the UCSF COVID-19 Vaccine Information Hub remain the best sources for the latest information about the vaccine rollout. Sincerely, Liz Silva --- Elizabeth Silva, PhD Interim Dean Graduate Division she/her/hers University of California, San Francisco 1675 Owens St, CC310 | San Francisco, CA 94143-0523 graduate.ucsf.edu | success.ucsf.edu.
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