REGULAR MEETING OF COUNCIL
TUESDAY, MAY 26, 2015, AT 6:30 PM
COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS B.C.
A G E N D A
1. CALL TO ORDER
1.1 APPROVAL OF AGENDA (including Supplemental Items)
2. PUBLIC HEARING
3. APPROVAL OF MINUTES
3.1 REGULAR - MAY 12 Minutes of the Regular Meeting of Council held May 12, 2015.
4. BUSINESS ARISING FROM THE MINUTES
4.1 ITEMS MADE PUBLIC Report ADM 15-023 dated May 14, 2015, from D. Sargent, Chief Administrative Officer, recommending one item be made public from the Special (In-Camera) Meeting held May 12, 2015 (0640-01).
5. PETITIONS AND DELEGATIONS
5.1 MACKAY - ZOBNICK ROAD FIRE HYDRANTS Delegation form from Dennis MacKay regarding Zobnick Road fire hydrants (0530-05).
Page 1 of 172 Agenda of the Regular Meeting of Council being held May 26, 2015.
6. COUNCIL REPORTS
6.1 COUNCILLOR ATRILL
6.2 COUNCILLOR BRIENESSE
6.3 COUNCILLOR BROWN
6.3.1 CHANDLER FIELD UPGRADES - MAY 11 Minutes of the Chandler Field Upgrades Advisory Committee meeting held May 11, 2015. (There are two bolded items which are recommendations for Council to consider.)
6.3.2 APC - MAY 19 Minutes of the Advisory Planning Commission meeting held May 19, 2015. (Bolded item to be considered under Staff Reports section).
6.4 COUNCILLOR BROWNE
6.5 COUNCILLOR GOODACRE
6.6 COUNCILLOR WRAY
6.7 REPORT OF MAYOR BACHRACH
6.7.1 MAYOR'S REPORT Mayor's Report dated May 26, 2015 (0550-01).
6.7.2 MINE RESCUE - MAY 11 Minutes of the Provincial Mine Rescue Competition Planning Committee meeting held May 11, 2015 (for information).
6.7.3 BUSINESS FACADE Minutes of the Business Facade Improvement Committee meeting held May 13, 2015. (The bolded item is a recommendation for Council to consider.)
6.8 REPORT OF RDBN AREA A DIRECTOR
Page 2 of 172 Agenda of the Regular Meeting of Council being held May 26, 2015.
7. STAFF REPORTS
7.1 STAFF (A) REPORTS
7.1.1 DV15-06 Report dated May 19, 2015, from L. Dragowska, Planner, recommending Council approve Development Variance Permit Application DV15-06 for property located at 1912 Princess Street (3030-20/DV15-06).
7.1.2 AIRPORT GARBAGE BINS Report AIR 15-08 dated May 15, 2015, from R. Blackburn, Airport Manager, recommending purchase of garbage and recycle receptacles for the Airport (8400-03).
7.1.3 COUNCIL REMUNERATION Report ADM 15-22 dated May 12, 2015, from D. Sargent, Chief Administrative Officer, recommending Council appoints four individuals to a Council Committee to review remuneration for the Mayor and Council for 2015-2019 inclusive (0360-01).
7.1.4 FIRST AVE. STORM SEWER Report DEV 15-43 dated May 15, 2015, from M. Allen, Director of Development Services, recommending a 2015 Capital Plan amendment and award of the First Avenue Storm Sewer Contract to Canyon Contracting Company (5330-20/2015-02).
7.1.5 CANADA DAY - NOISE BYLAW Report PR 15-05 dated May 21, 2015, from A. Hillaby, Director of Recreation, Parks and Culture, recommending waiving of "Bylaw No. 1294 - Noise Control" for Canada Day fireworks (0360-20).
7.1.6 AIRPORT CAFE Report AIR 15-06 dated May 21, 2015, from R. Blackburn, Airport Manager, recommending signing of a lease agreement and service agreement contract with S. and C. Werrell for the Airport Cafe, and recommending Airport Operating budget amendments (8400-02).
Page 3 of 172 Agenda of the Regular Meeting of Council being held May 26, 2015.
7.2 STAFF (B) REPORTS
7.2.1 MONTHLY REPORTS Monthly reports for April 2015 from: a) Airport; b) Development Services; c) Fire; and d) Works and Operations.
7.2.2 CLIMATE ACTION PUBLIC REPORT 2014 Report FIN 15-19 dated May 10, 2015, from L. Ford, Director of Finance, presenting the Climate Action Revenue Incentive Program (CARIP) Public Reporting - Climate Actions Survey 2014, filed March 5, 2015, reporting on annual corporate greenhouse gas emissions (1610-01).
8. BYLAWS
8.1 BYLAW 1771 "Bylaw No. 1771 - Recreation Fees and Charges 2015-2016", including: Report PR 15-04 dated May 21, 2015, from A. Hillaby (new report) Report FIN 15-18 dated April 30, 2015, from L. Ford (from the May 12th Regular Meeting agenda)
First and second readings.
Third reading.
9. CORRESPONDENCE (A) ITEMS
9.1 BACKYARD CHICKENS Letter dated May 14, 2015, from R. and J. Holmes requesting Council consider allowing backyard chickens (0530-05).
9.2 TERCEL TELECOM Letter received May 11, 2015, from Tercel Telecom Ltd. of Richmond, B.C. introducing the fibre-supply company and advising that they would like to team up with local governments (0510-01).
9.3 UNBC DONOR APPRECIATION Invitation from the University of Northern British Columbia to attend the Donor Appreciation Evening and 25th Anniversary Community Celebration being held June 20, 2015, in Prince George (0400-70).
Page 4 of 172 Agenda of the Regular Meeting of Council being held May 26, 2015.
9.4 ORCHESTRA NORTH Email dated May 19, 2015, from R. Dykstra, Orchestra North Summer Program, requesting permission to include a previous letter of support, from the Town, in their Wetzin'kwa Community Forest Corporation grant application package (0530-05).
9.5 JR. SOFTBALL - STORAGE UNIT Letter received May 21, 2015, from Smithers Junior Softball requesting approval to leave a storage unit at Elks Park until the 2015 softball season is completed (Vault).
9.6 HAMHUIS SIGNS Letter dated May 20, 2015, from E. Thompson, requesting Council consider installing signs, at each entrance of the Town, as a tribute to Dan Hamhuis (5400-01).
9.7 BVSS - LETTER OF SUPPORT Email dated May 21, 2015, from the Bulkley Valley Soccer Society requesting a letter of support to accompany a grant application (0530- 05).
10. CORRESPONDENCE (B) ITEMS - RECEIVE FOR INFORMATION
10.1 MUSCULAR DYSTROPHY Letter dated May 7, 2015, and Spring 2015 newsletter, from Muscular Dystrophy Canada, British Columbia/Yukon, acknowledging the Smithers Volunteer Fire Department for winning the 2014/15 Top Single Department Event fundraising category (7200-01).
10.2 ACCESS AWARENESS DAY Letter dated May 1, 2015, from the Social Planning and Research Council of British Columbia (Spark BC) advising that June 6, 2015, is Access Awareness Day.
11. CORRESPONDENCE (D) ITEMS
11.1 Business Examiner - Peace Cariboo Skeena, May 2015.
Page 5 of 172 Agenda of the Regular Meeting of Council being held May 26, 2015.
12. SUPPLEMENTAL ITEMS APPROVED FOR DISCUSSION
12.1 SLO-PITCH - EQUIPMENT STORAGE Email dated May 22, 2015, from Smithers Slo-Pitch supporting an equipment storage unit at Elks Park (Item 9.5). [Addenda]
13. OTHER/NEW BUSINESS
14. PUBLIC QUESTION PERIOD
15. NOTICE OF SPECIAL (IN-CAMERA) MEETING(S) OF COUNCIL PURSUANT TO SECTION 92 OF THE COMMUNITY CHARTER.
16. ADJOURNMENT
Page 6 of 172 Agenda Item # 3.1
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TOWN OF SMITHERS
MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS B.C. ON TUESDAY, MAY 12,2015, AT 6:30 P.M
Council Present: Staff Present: Taylor Bachrach, Mayor Deborah Sargent, Chief Administrative Officer Gladys Atrill, Councillor Susan Bassett, Director of Corporate Services Phil Brienesse, Councillor Mark Allen, Director of Development Services Greg Brown, Councillor Keith Stecko, Fire Chief Shelley Browne, Councillor Rob Blackburn, Airport Manager Bill Goodacre, Councillor Roger Smith , Director of Works and Operations Frank Wray, Councillor. Janice McKay, Recording Secretary.
Staff Excused: Leslie Ford, Director of Finance Andrew Hillaby, Director of Recreation, Parks and Culture
Media Present: S. Gowan, Moose FM; V. Levy, CFTK-TV; and A. Bridges, The lnterior News
1. CALL TO ORDER
Mayor Bachrach called the meeting to order (6:32 p.m.)
1.1 APPROVAL OF AGENDA (includinq Supplemental ltemsl 15.0199 BrownMray THAT Council approves the agenda. CARRIED.
2. PUBLIC EARING 3. APPROVAL OF MINUTES
3.1 REGULAR - APR 28 15.0200 Wray/Atrill THAT the minutes of the Regular Meeting of Council held April 28,2015, be adopted. CARRIED.
VARY AGENDA 15.0201 Wray/Brienesse THAT Council vary the agenda by bringing ltem 5.1, presentation of Auditor's Report, fonryard to this point in the meeting. CARRIED.
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REGULAR - MAY 12 Page 7 of 172 Agenda Item # 3.1
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ivîinutes of the Reguiar Meeiing oi Councii held on Tuesday, May 12,2015, at 6:30 p.m
5.1 ATJ DITOR'S REPORT 4 Mccreary, Edmison Mehr chartered Accountants, presented the Auditor's Report on the 2014 consoridated Financial statements.
A Mccreary stated that, in the Auditor's opinion, the financial statements present fairly, in all materiar respects, the financial position of the Town of smithers as at December 31,2014, and the resuits of its operations, cash flows, and net financial assets for the year then ended in accordance with canadian pubric sector Accounting standards.
4. UTES
4.1 ITEM 5.1 - APR 28 - SKATEBOARD PARK The Boarding for Brant skatepark expansion delegation form was presented.
15.0202 Browne/Atrill JHAT council appoints counciilor Brienesse, as council liaison, to the Skatepark Expansion Committee. CARRIED.
15.0203 Wray/Brown THAT a committee of the whore meeting be scheduled to discuss the skatepark expansion project with Boarding for Brant Society representatives and to clarify Council's intentions. CARRIED.
5. PETITIONS AND DELEGATIONS
5.1 AUDITO, ,R'S REPORT See Section 3 CARRIED.
6. COUNCIL REPORTS
6.1 COUNCILLOR ATRILL
6.1.1 ACCESS SMITHERS . APR 1O The minutes of the Access smithers meeting held April 10,201s, were presented (0360-20).
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Minutes of the Regular Meeting of Council held on Tuesday, May 12,2015, at 6:30 p.m.
6.1.2 ATRILL REPORT Councillor Atrill advised that she attended: a) the May 8 Access Smithers meeting; b) the Trade Expo; c) the Staff Recognition Luncheon; and d) the May 12 Emergency Management meeting in Burns Lake.
6.2 COUNCILLOR BRIENESSE
6.2.1 BVRPRC The email dated May 7, 2015, from the Bulkley Valley Regional Pool and Recreation Centre providing Financials, minutes, and reports for March 2015, was presented (0230-20). Councillor Brienesse advised that Tamara Gillis has been promoted to the Manager position.
6.2.2 BRIENESSE REPORT Councillor Brienesse advised that he attended the North Central Local Government Association conference in Prince George.
6.3 COUNCILLOR BROWN
6.3.1 APC - MAY 5 The minutes of the Advisory Planning Commission meeting held May 5, 2015, were presented.
6.3.2 BROW N REPO RT Councillor Brown reported that he attended the May 11 Chandler Park Field Upgrades Advisory Committee meeting and the Trade Expo.
6.4 COUNCILLOR BROWNE
6.4.1 BROWNE REPORT Councillor Browne advised that she attended: a) the Trade Expo; b) the North Central Local Government Association conference; and c) the Staff Recognition Luncheon.
6.5 COUNCILLOR GOODACRE
6.5.1 VISITOR STATS The Visitor Statistics from the Smithers District Chamber of Commerce for the period ending April 30, 2015, were presented (0230-20).
Page 3 of 13
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tl/,t ivîinutes oÍ the Reguiar Meeting oi Councii held on Tuesday, May 12,2015, at G:30 p.m.
6.5.2 GOODACRE REPORT councillor Goodacre advised that he attended the May 12 chamber Executive Meeting and the North Central Local Government Association conference.
6.6 cou cILLOR WRAY
6.6.1 WRAY REPORT councillor wray reported that he participated in McHappy Day, on behalf of Council.
6.7 REPORT OF MAYOR BACHRACH
6.7.1 MAYOR'S REPORT Mayor Bachrach presented his written Mayor's Report dated May 12, 2015 (05s0-01).
Mayor Bachrach advised that Deputy Mayor Atrill will chair the May 26 Council meeting, and Councillor Wray will attend the Hospital Diétrict meeting, as Mayor Bachrach will be away for two weeks, participating in the Governor General's Canadian Leadership Conference.
6.7.2 EMERGENCY MEASURES The minutes of the Emergency Measures Committee meeting held April 28, 2015, were presented.
6.7.3 MINE RESCUE . APR 27 The minutes of the Provincial Mine Rescue competition planning committee meeting held April 27, 2015, were presented. D. sargent advised that there will not be an underground competition.
6.7.4 BIKE TO WORK CHALLENGE The invitation from the current and past Mayors of the City of Revelstoke issuing a Bike to work week challenge to the Town of smithers, was presented (0360-20).
council will meet at rown Hall at noon tomorrow, with bikes and helmets, for a group photograph to respond to the Challenge.
6.8 REPORT OF RDBN AREA A RECTOR
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r/, s Minutes of the Regular Meeting of Council held on Tuesday, May 12,2015, at 6:30 p.m
7. STAFF REPORTS
7.1 STAFF IA) REPORTS
7.1.1 201 4 AU DITED CONSOLI DATED FI NANCIAL STATEM ENTS Report FIN 15-15 dated April 27,2015, from L. Ford, Director of Finance, recommending Council approve the 2014 Audited Consolidated Financial Statements, was presented (1 61 0-01 ).
15.0204 BrienesseMray THAT Council approves the 2014 Audited Consolidated Financial Statements prepared in accordance with Section 167 of the Community Charter. CARRIED.
7.1.2 2014 ADDITIONAL STATEMENTS OF FINANCIAL INFORMATION Report FIN 15-16 dated April2T ,2015, from L. Ford Director of Finance, recommending Council approve the 2014 Supplementary Statements of Financial Information, was presented (1 610-01 ).
15.0205 BrienesseMray THAT Council approves the 2014 Supplementary Statements of Financial lnformation, prepared in accordance with the requirements of the Financial lnformation Act. CARRIED.
7.1.3 APPOINTM ENT OF AUDITOR Report dated April 27, 2014, from L. Ford, Director of Finance, recommending Council appoint Edmison Mehr, Chartered Accountants, as auditors for the Town and Smithers Public Library, was presented (1610-01 ).
15.0206 Wray/Atrill THAT Council appoints the firm of Edmison Mehr, Chartered Accountants, as auditors for the Town of Smithers under the Provisions of Section 169 of the Communt| Charter for the 2015 fiscal year end audit; AND THAT Council appoints the firm of Edmison Mehr, Chartered Accountants, as auditors for the Smithers Public Library for their 2015 fiscal year-end audit. GARRIED.
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Minutes of the Reguiar Meeting of eouncit held on Tuesday, May 12,2015, at 6:30 p.m
7.1.4 AIRPORT PICK-UP Councillor Brienesse declared a conflict of interest, due to a contractual relationship with one of the proponents, and left the chambers (7:25 p.m.).
Report AIR 15-06 dated May 5, 201s, from R. Blackburn, Airport Manager, recommending purchase of a 2o1s GMc runway pick-up tiuck and trade in of the 2006 truck, was presented (g400-03).
15.0207 Wray/Brienesse THAT council authorizes the purchase of a new 2o1s GMc runway pick-up truck to replace the 2006 Ford runway pick-up truck for thå quoted price of $31,940.00, plus taxes, from Coast Mountain GMC Ltd.;
AND THAT council approves the disposar of the 2006 Ford F1s0 as a trade in on the new purchase for $4,500. CARRIED.
Councillor Brienesse returned to Chambers (7:27 p.m.)
7.1.5 ONE TON TRUCK - WOPS Report w/oPS 15-05 dated May 4, 201s, from R. smith, Director of works and operations, recommending purchase of a 2o1s cab and chassis from coast Mountain and trade in of the 1gg9 cab and chassis was presented (1280-01 ).
15.0208 Wray/Atrill If4T council approves the purchase of one (1) 2o1s chevrolet 3500HD 2wD long wheel base cab and chassis from coast Mountain GM for $30,554.72, including taxes and fees;
AND THAT ccjuncil approves the trade in of the 19gg cab and chassis (Unit #25) for $1,500.00. CARRIED.
7.1.6 GARBAGE TRUCK Report w/oPS 15-07 dated May 4, 201s, from R. smith, Director of works and operations, recommending: a) purchasing of a new Haul- All/Freightliner garbage truck; b) waiving purchasing eolicy FIN-006; c) amending the capitat budget; and d) trading in of lhe 2oo2 Haul-Atl truck, was presented (1280-01).
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REGULAR - MAY 12 Page 12 of 172 Agenda Item # 3.1
'/tz Minutes of the Regular Meeting of Council held on Tuesday, May 12,2015, at 6:30 p.m.
7.1.6 cont'd Wray/Brienesse 15_0209 THAT Council approves the purchase of a new Haul-All/Freightliner garbage truck from Rollins Machinery Ltd. at a total cost of $214,744 plus GST;
AND THAT Council waives Purchasing Policy FIN-006 and goes with the select bid process with Rollins Machinery Ltd.;
AND THAT Council amends the capital budget to increase funds from the Machinery and Equipment reserve in the amount of $21,000 to purchase the Haul All/Freightliner garbage truck; AND THAT the 2002 Ford F550/Haul All garbage truck (Unit #44) is traded in to Rollins Machinery Ltd. for $14,500. CARRIED.
7.1.7 AIRPORT SIDEW ALK CONTRACT Report DEV 15-38 dated May 5, 2015, from N. Bailey, Senior Engineering Technologist, recommending award of the Airport Sidewalk Contact to BV Bobcat Services Ltd., was presented (5330-20/2015-13).
15.0210 Wray/Brienesse THAT Council awards the Smithers Regional Airport Sidewalk Contract 2015-13 to BV Bobcat Services Ltd. (Smithers), for the tendered amount of $17,249.00, excluding GST. OPPOSED: COUNGILLOR BRIENESSE. CARRIED.
7.1.8 D15-01 - 1 261 MAIN Report DEV 15-39 dated May 5, 2015, from L. Dragowska, Planner, recommending Council approve Form and Character Development Permit Application D15-01 for property located at 1261 Main Street, was presented (3020-20 lD 1 5-0 1 ).
15.O211 Wray/Brown THAT Council approves Form and Character Development Permit Application D15-01 for the property located at 1261 Main Street, as presented.
15.0212 Brown/Atrill THAT Motion 15.0211 be amended by adding: "AND THAT Staff expresses Council's concern to the developer regarding the aesthetics of the cinder block wall and encourage the developer to take all options possible to mitigate the wall's appearance. MOTION TO AMEND WITHDRAWN.
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tls Minutes of the Regular Meeting of Council held on Tuesday, May 12,2015, at 6:30 p.m.
7.1.8 cont'd Atrill/Brienesse 15.0213 THAT Motion 15.0211 be amended by adding, 'AND THAT treatment on the cinder block (firewall) side must meet Alpine Theme Design Guidelines to the satisfaction of Staff. OPPOSED: COUNGILLORS BROWN AND CARRIED. WRAY.
The main motion, as amended, was voted on with the final wording being as follows:
THAT council approve Form and character Development permit Application D15-01 for the property located at 1261 Main street, as presented;
AND THAT treatment on the cinder block (firewall) side must meet Alpine Theme Guidelines to the satisfaction of Staff. OPPOSED: COUNCILLORS BROWN AND WRAY. CARR|ED.
7.1.9 RDBN - GAS TAX FUNDS Report ADM 15-20 dated May 7, 2015, from D. Sargent, Chief Administrative officer, recommending council authorize signing of the Federal Gas Tax - community works Fund Agreemenf betwéen the Regional District of Bulkley-Nechako and the Town of smithers, was presented (0360-20, 0400-55).
15.0214 BrienesseMray IHAT council postpones the decision, on whether or not to sign the Federal Gas Tax - community works Fund Agreemenf between the Regional District of Bulkley-Nechako and the Town of Smithers, in order to receive $250,000 in Gas Tax funding for the design and construction plans and soccer field redevelopment at Chandler park, until Council adopts the design plan. CARRIED.
7.2 STAFF (Bì REPORTS
7.2.1 AIRPORT - MARCH Airport monthly report for March 2015 was presented.
7.2.2 RECREATION REGISTRATION SOFTWARE Report FIN 15-14 dated April 27,2015, from E. Hamming, senior Accounting Clerk, advising that Maximum Solutions was the successful bidder on the Request for Proposals for web-based recreation software booking program, was presented (1010-01).
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Minutes of the Regular Meeting of Council held on Tuesday, May 12,2015, at 6:30 p.m
8. BYLAWS
8.1 BYLAW 1768 15.0215 Wray/Brienesse THAT "Bvlaw No. 1768 - Cemeterv Fees and Charqes 2015-2016", be adopted. CARRIED.
8.2 BYLAW 1769 15.0216 BrienesseAtVray
- THAT "Bvlaw No 1 769 Five-Year eO15-20191 Financial, Plan",be adopted. CARRIED.
8.3 BYLAW 1770 15.0217 Browne/Brown THAT " ", be adoPted. OPPOSED: GOUNGILLOR BRIENESSE. CARRIED.
8.4 BYLAW 1771 Report FIN 15-18 dated April 30,2015, from L. Ford, Director of Finance, introducing "Bylaw No. 1771 - Recreation Fees and Charqes 2015-2016" for readings, was presented.
15.O218 Brienesse/Atrill THAT "Bvlaw No. 1771 - Recreation Fees and Charqes 2015-2016" be changed so that the Youth Rate for Summer lce reflect a rate ten percent (10%) higher than the 2014 rate of $147.88 per hour. CARRIED.
15.0219 BrowneMray THAT "Bvlaw No. 177 I - Recreation Fees and Charqes,,,,,,,2015-2016" be referred back to Staff to investigate why the Summer lce Youth Rate dropped and report back to Council (2015). CARRIED.
9. CORRESPOND ENC E fAI ITEMS
9.1 SOCCER CLUBHOUSE The email dated April 28, 2015, from R. Mintz providing an update regarding the proposed Soccer Society Clubhouse project and project timelines, was presented (0360-20).
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REGULAR - MAY 12 Page 15 of 172 Agenda Item # 3.1
, "/,3 Minutes ofoi the RegularReguiar Meeting of Council held on Tuesday, May 12,12,2015,2015, at 6:30 p.m
9.1 cont’d Mayor 9.1 cont'd Mayor Bachrach informed Councilcouncil that it was decided at the May 11 Chandlerchandler Park Field Upgradesupgrades Advisory Committeecommittee meeting thatthai thetne Clubhouseclubhouse project would have to be put on hold to ensure thatfl-rat it does not jeopardize soccer field layout, and that R. Mintz will be advised.
9.2 HIGHWAY BRIDGE The email dated May 6, 2015,201s, from B. Swansburgswansburg and T.r. deGroot regarding the Highway 16 Bulkley River bridge crossingcróssing and cyclist safety, was presented (5400-01).
15.0220 Brienesse/\NrayBrienesseAlVray THAT a letter be sent to the Ministry of Transportationrransportation and Infrastructure,lnfrastructure, the Insurance Corporationcorporation of British Columbia,columbia, and the Regional District of Bulkley-Nechako expressing concerns regarding pedestrian and cyclist safety on the Bulkley River bridge (and thethõ soon-roon-- to-be constructed Elgin Avenue bridge) Highway 16 crossings. CARRIED.
Councilcouncil directed Staff to send the RCMPRcMp a copy of the Town's letter to MOTI, ICBC, and the RDBN.
9.3 CICK ANTENNA The letter received on May 7, 2015,2015, from the Smitherssmithers Communitycommunity Radiofadjo Societysociety regarding the request to utilize the Ranger Parkpark Building for the radio station antenna, previously denied by CouncilCouñcil on March 24,24- 2015, was presented.
15.0221 Atrill/BrienesseAtrill/Bríenesse THAT Councilcouncil directs Staffstaff to work with CICKclcK Communitycommunity Radio regarding the technical aspects of ClCK'sCICK's proposal and report back to Council. CARRIED.
10. CORRESPONDENCE (B)IBì ITEMS - RECEIVEREGEIVE FOR INFORMATION
10.1 NDIDt - ECONOMICDEVELOPMENT CAPACITYBUILDING The letter dated AprilApril21,201s,21, 2015, from the Northern Development Initiative TrustJrq.rl approving the Town's 2015201s Economic Development Capacitycapacity Building Program grant application, was presented (6750-20).(6250-20)
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,, /r, Minutes of the Regular Meeting of Council held on Tuesday, May 12,12,2015,2015, at 6:30 p.m
10.2 BURNABY BC HOUSING NON-PROFITN ON-PROFIT ASSET TRANSFER PROGRAM The letter dated May 5, 2015,2015, from the City of Burnaby to the Union of British Columbia member municipalities presenting a resolution regarding the BC Housing Non-Profit Asset Transfer Program, was presented (0400-50).
11. CORRESPOND ENCE (DIIDI ITEMS
11.1 The WoodlandWoodtand Almanac,Atmanac, Spring 2015,2015, Federation of British Columbia Woodlot Associations, was presented.
12. SUPPLEMEN TAL ITEMS APPROVED FO DISCUSSION
13. OTHERINOTHER/N EW BUSINESS_ , ,
13.1 BCAS - ARENAS R. Smith advised that the BC Safety Authority has granted the Town risk-assessed status for both arenas.
13.2 FLOOD WATCH Councillor Brienesse asked the media to communicate to the public that everyone needs to stay away from the river banks, due to the possibility of severe undercutting.
Councillor Wray suggested contacting people who have reserved sites at the Riverside Campground to advise that there is a possibility of evacuation, if conditions worsen. D. Sargent advised that the caretaker is in place at the Campground.
13.3 TENDER CLOSINGS M. Allen reported that there will be two tender openings on May 14 for the Airport and Fire Department storage buildings and that there has been good interest shown.
14. PUBLIC QUESTION PERIOD 14.1 AGGRESSIVE DRIVING A Smithers' resident shared safety concerns regarding the increased occurrence of aggressive driving, by drivers of large, modified 4x4s, as experienced by a young family member while riding their bike along the road. The incident was reported to the RCMP. The person had a similar experience of his own where he was closely followed by a truck while riding his bike on Main Street. He asked for Council's support in making the community safer.
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Minutes of the Regular Meeting of Council held on Tuesday, May 12,12,20j5,2015, at 6:30 p.m
14.1 cont’dcont'd Brienesse/Goodacre 15.0222 15.0222 THAT a letter be sent to the RCMPRcMp requesting they conduct a focused campaign campaign to reduce aggressive driving habits, by increasing patrols of areas frequented by drivers in large, modified 4x4s,4x4s, andand-increasingincreasing enforcement related to dangerous driving behaviour. CARRIED.
D. D. Sargentsargent encouraged the resident to speak directlydirecfly with Matt Davey, Prevention and Community Safety lfficer.)fficer.
Mayor Bachrach thanked the resident for bringing his concerns fonlvardforward and advised that Council will follow up with thetne-Rdn¡p.RCMP.
14.2 DO NOT ENTERE NTER SIGN l. l. Oevermannoevermann advised that a Do Not Enter sign at Fourth Avenue and King King Streetstreet was knocked down and should be replaced as soon as possible.
15. (IN NOTICENOT| OF SP,, 15. CE OF SPEC|AL__flN,-CAM ERAI MEETING13} OF COUNCILCOU NCIL PURSUANTPU RSUANT TOTOSSECTIONECTTON 92 0 F THE COMMUNITY CHARTER.
15.023 Bachrach/Brienesse THAT, pursuant to Sectionsection 92g2 of thethe Communitycommunity Charter,charter, Councilcouncil gives notice and ar notice and exercisesexerciscs its authorityrfhnritrr and excludesexCludes the media and the public, public, except fort"r municipalrrrlgìp"iÞ#,iomStaff, from the Specialspeciat (In-Camera)(tn-camera) meetingmeering being held Tuesday,ruesday, May 26,26, 2015,2015, at 5:00s:00 p.m. toio deal with mattersmatterè falling under Sectionsection 90, Subsectionssubsections (1) and /or (2) of thethe Communitycommir¡iv Charter. CARRIED.
16. ADJOURNMENT
15.0224 Brown/Browne THAT the meeting be adjourned meeting be adjourned (8:59(g:59 p.m. ). CARRIED.
Taylor Bachrach Deborah Sargent Mayor Mayor Chief Administrative Officer
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Minutes of the Regular Meeting of Council held on Tuesday, May 12,2015, at 6:30 p.m.
Gertified a True and Gorrect Copy of the minutes of the Regular Meeting of Council held Tuesday, May 12,2015, at 6:30 p.m. in the Council Chambers, 1027 Aldous Street, Smithers B.G.
Deborah Sargent Corporate Administrator
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REGULAR - MAY 12 Page 20 of 172 Agenda Item # 4.1
,. Sffiiîthe
REPORT TO COUNCIL
DATE: ltfiay 14,2015 REPORT: ADM15-023 FROM: Deborah Sargent, Chief Administrative Officer FILE: 0640-01 SUBJECT: ltems to be brought forward to the public agenda from the Special (ln-Camera) Meeting of Council held May 12,2015
Council at its Special (ln-Camera) Meeting held May 12, 2015, authorized the following matters to be released to the Regular Meeting of Council held May 26,2015:
7.1 15.063 Brienesse/Browne THAT Council directed staff to release information as per the wording in the draft press release regarding the negotiations with Alpine Village Estates as a Public Service Announcement and post information signs at either end of the closed section of the trail. CARRIED.
BACKGROUND: ln-Camera Meetings of Council are held pursuant to Section 90 of the Community Charlerto dealwith issues concerning land, legal and/or personnel matters. Council regularly reviews the minutes of the ln-Camera Meetings, with the intent of informing tne púUtlc, by way of Regular Council Meetings, of any items that may be made public.
Respectfu lly submitted :
Deborah Sargent Chief Administrative Officer
cAo - Dir/DS . Dir/FlN Agen Date: May 26,2015 Dir/CS - DirAffO r Bldg lns ln-Cam Date: Agenda Placement: Business Arising Adm¡n Asst. - Fire ¡ Planner Other: Dir /Rec - Air/Mgr : PCSO
ITEMS MADE PUBLIC Page 21 of 172 Agenda Item # 4.1
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PO Box 879,1027 Aldous Srree! Smirhers, BC VOJ 2N0 Sm1ther Telephone (250) 847-1600 - Fax (250) 847-1601-,¡r,rry.smirhe¡s.ca
ìllay 14,2015
PUBLIC SERVICE ANNOUNCEII'IENT
The Town of Smithers has been working with Alpine Village Estates to re-establish the closed section of the Town's perimeter trail thãt was on Alpine Vituge Estates p.p"rty adjacent to Chicken Creek.
ln the spring of 2014, portíon this of the trail was closed to the public due to creek bank erosion undermining the trail. lt was determined that the Alpine Village Estates storm bank erosion and slippage. As a result the Town of SritÀ"r. discharged the permitted the Town's trail to cross the Alpine village Estates prope-lty and of the trail.
The Town has offered pay to the legal costs to re-establish the Right of Way and re-build the failed portion of the Town's perimeter trair at an estimated cost oí $+o,ooo for fencing, regar fees, engineering and construction. This would allow that section of the perimeter Trail to be re- opened to the public and to be maintained by the Town.
Unfortunately the Town of Smithers has been unable to come to an agreement with Alpine Village Estates on the offer to re-instate the closed portion of the trail. ThãTown acknowledges that this section of the Perimeter Trail is very imjortant public infrastructure and will seek to assess alternate options.
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ITEMS MADE PUBLIC Page 22 of 172 Agenda Item # 5.1
t/- 0530-05 SII11th€1‘SffiiitheTownof. 'gfrDELEGATION TO COUNCIL
Your completed delegation form, and any other written documentation you wish to provide, is required by Tuesday, the week prior to the Council Meeting to ensure that it is included in Counci|’sCouncil's agenda packages. This allows Council time to review the subject matter priorpríor to your in-person presentationpiesentation and allows you to focus on the highlights. Please deliver in person or fax to 250-847-25O-847- 1601.
Regular Council Meetings are held the second and fourth Tuesday of the month in the Council Chambers at 10271O27 Aldous Street. Meetings startstaÍ at 6:306:30p.m.p.m. and doors open at 6:15 p.m. Delegations take placepiace nearnea¡'thethe startsta-rt of the meetings.
Maximum presentation time is 5 minutes followed by an opportunity for a question and answer period lead by Council. Iflf you are making a PowerPoint presentation (Windows Environment), please drop it off on a memory stick prior to 4:00 p.m. on the day of your presentation. A hardcopy, forthefor the recording secretary’ssecretary's use, is appreciated.
Name of presenter(s): Qanm ‘T/\a'¢[3»4/‘1‘ Organization: Vmpewtgmu U<£R_
Phone No: o?‘5?3»,j'?“‘&ç6-R+'/-3t~3(@ lt' Fax: Email: IECQ/11T‘(“_:£€Kt I ‘/1 .{ Subject matter: Reg (-(4«1clrA4/U‘ Cum; 6 :3 Zg?ancxt M
Specific request of Council (if(Íf any), i.e. letter of support, donations, etc. (It(lt is Council’sCouncil's practicepractíce to defer any decisionsdecisions untiluntilthethe followingfollawing Council meeting.)
Date ofApplication:of Application: {5’ ??t't*+l Q1?9¿t { Signature of Applica *Date of Council Meeting at which you wish to be a delega tion: ftr,. ¿ø llT (If(lf the requested date is not available you will be contacted to select anotheranotne ddte).
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MACKAY - ZOBNICK ROAD FIRE HYDRANTS Page 23 of 172 Agenda Item # 5.1
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Date Actual lnc Type CAD lnc Type Address Community 72h7l20Lt 2533 ZOBNTCK t6:33:1,4 Am bulance - Notification RD RURAL SMITHERS 03/08/2OL2 1915 ZOBNTCK t9:28:43 Am bulance - Notification RD RURAL SMITHERS 07/ts/2074 18:39:33 Wildland - Small Wildland - Small O ZOBNÍCK RD RURAL SMITHERS 04/oslzoLs 22:O8:75 Admin Cail Records O ZOBNICK RD RURAL SMITHERS 04/08/2O1s 16:53:08 Wildland - Small Wildland - Small O ZOBNICK RD SMITHERS 04/1.6/201s Wildland - 16:3L:15 Large Smoke Reoort - Outside O ZOBNICK RD RURAL SMITHERS
MACKAY - ZOBNICK ROAD FIRE HYDRANTS Page 24 of 172 Agenda Item # 5.1
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Western FinancialFinancíat Group (SMI) Dennis MacKayMacl(ay 3895 FirstF¡rst Avenue PO BOXbx 2679 41314L3!ZobnicZobnic Rd P.O. BOXBox27542754 Sm'therSSnithers BC VOJVol 2N0 SrnithersSnithers BC VOJ 2N0 Phone: (250)847-4233 HomeHonE Phone: (250)847-3180 Quote Date: 05/07/201505/0712015 Eff. Date Prepared By: Karen Ealden
Mutual FireÉre Insurance (New(lÈw Business) Total HeniumÈe¡rúum $1,454.00 Rates Effective 12/01/2014r2loLlzoL4 Includinghcluding 0%0olo taxbx $1,454.00$1,454,ü¡
Pr'lII.Dwe?ngD$reEng TerrizéryTerrËory
SMITHERS VOJZNOVOl2N0 (Semi—Protected)(5em¡-Protected) Table 2 Formþrm Baths Comprehensive Preferred - Frame Messagns
i. ?r'im.Prinr. DweliingDveliing - s‘-‘aassijiass EvacuationE'íacüêäon « - Rates not availa'""¡labiebie
— +c ~. :'>rim.Prim. DweliéngDi¡¡eliing - AuxilléaryAuxi!!¡ary heatheai - number of cordsccrds ofoÍ woodvlcoci exceeded,exceecied, 'er'eri'eíer prior be binding
Coverage DeductialeIþductÉh AmountAlrDunt Prenium ResidenceRes'rlence $444,s.t É¡l,f,u150 $2,728i2,7zfj OutbuildingsOubuildings $44,415544,4ts Contents $310,9055310,905 AdditionalAdditÍonal LivingLÌving Expenses $88,830 VoluntaryVoiuntary Medical $5,000$s,000 VoluntaryVoiunldry Property $2,000 Deduc?ble,Deductible $1,000 $-273ç-27? Inc. Replacement Cost ContentsContenE Inc. Single Limit $888,300 $10 Inc. Guaranteed Building Replacement Cost Irìc- LiabilityLbbil¡ty 404 Personal UabilityLiability $1,000,00051,000,000 $40i4a 273 Surcharges - PrerriunsPreniunrs naynny have beenheen rounded. 273 10% 273 Auxiliary Heatingl-leating I0o/o 273 D'scountsEÉscourñs - PrerriunsPreniunrs traynray have been rounded. -1,364-1.,3æ Mortgage Free 5°/u5o/o Senior 15%l5olo NewI'lew l-lomelbme 15%L5o/o 109/0 3%,. ClaimsCla¡ms Freefree L0o1s T.m., Home ProtectionProtect¡on 5%5o/o /_ DiscountDscount Cap 50%)v-/o 1,364r,361 Extended CuveragesGrverages 40 Mass Evacuation N/N/A A Sewer Backup 755,055 15l5 Inc. Food Freezer 2,0002,000: Inc. Inc. Identity Theft 25,000 hc. By~LawsBy-Laws 10,000 25 __Total 1,454l,4g % P.tii:i-..ì tÊÌ - ?:$21íj+4ii+/4
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MACKAY - ZOBNICK ROAD FIRE HYDRANTS Page 25 of 172 Agenda Item # 5.1
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Western Financial Group (SMI) Dennis[Þnnis MacKayMacl(ay 3895 First Avenue 3895 First Avenue PO BoxBrx26792679 4131473LZobnîcZobnic Rd P.O. BOXBox 2754 Snithers BC VOJ Snùthers BC VOJ 2N0 SmithersSnithers BC VOJVoJ 2N0 Phone: Phone: (250)847-4233 HomeHorre Phone:Phone : (250)847-3180(250)847 -3t8O Quote Date: 05/07/201505/07/2075 Eff. Date: 05/07/2015OS/}7/ZOts Prepared By: Karen Ealden
Mutual ?reFre Insurancel¡lsurance (lbw(tÈw Business) To£alTotal PreniumÈer¡ium $669.00 re r2l0rl20L4 Íe 12/01/2014 Including 0%0olo tax $669.00$669.0O
SMITHERSSMIïHERS VOJ2N0V0J2M (Protected) Table 1 Formhrm RatingRatfE
Comprehensive Preferred - Frame
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-. Prim.P¡im. D.-'v'eih‘ngù+eiling —- MassÈfass Evacua?orlEv"cuaticn - Rates notnût availableavêilabie
~ - — . Prim. DweilingD,^;elling - AL.-xiléiaryAuxilliary heat - number of cardscords of woodr.,'ocd exceeded, refer prior anr.o bindingbincjing
Coveragef.overage Dedualzle AntmntAnE¡¡nt PreniumPrenúum Residence Res-rlence $444,150$444,i50 $1,446$L446 OutbuildingsOubu¡ldings $44,415544,41s Contents Contents $310,905$3i0,90s AdditionalAcjditional Living Expenses *penses $88,830 Voluntary Medical Mecjical $5,000$s,000 VoiuniaryVofunbry PropertyProperÇ $2,000 Deductible $1,000 $'145$- L4s 1 ' Replacement Replacement Cost ContentsContenß Inc.klc. Single Limit $888,300 $10 Guaranteed Building Guaranteed Building Replacement Cos‘:Cost Inc. LiabilityLhbility 404 Personal LiabilityLiabiliiy $1,000,000 $40 Discounts - PrerriumsPreniurns nayray have been rounded. -723-723 Mortgage Free Mortgage Free 5%5o/o Senior Senior 15%I5o/o
New Homellome 15%I5olo
Claims Free 10%IOo/o Home Protection Protection 5%5o/o DiscountCap Discount Cap 50%50o/o -723-723 Extended Coverages Ettended Ooverages 40 Mass Evacuation Mass E\r¿cuation N/ANiA Sewer Backup 755,055 15IJ Food Freezer Food Freezer 2,000 Inc. Identity Theft IdentÍty Theft 25,00025¡000 Inc. By-Laws 10,000 25
669
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MACKAY - ZOBNICK ROAD FIRE HYDRANTS Page 26 of 172 Agenda Item # 5.1
IMPORTANTTI'IPORTAN T INFORMATIONf NFOR MATIOßI FOR PROPERTYPROÞ- .ERTY IDENTIFICATION¡Þ EN T¡FI CAT¡O N % Aroa:25 " >7 , ’“"“"'*"""""”v“""“‘W'?'“’? B( Roll:1229-910 . School District: 54
THIS IS NOT A TAX NOTICE. - TAX NOTICES ARE ISSUED BY YOUR TAXING AUTHORITY - 20152O1s PROPERTY ASSESSMENT NOTICE E - This NoticeNoiice provides you with a general description of your property and an estimate of your property's value for assessment purposes.purposes It alsoêlso includes¡ncludes your property classification and entitlemententitlemeni to exemptions from taxation, if any apply. For most properties,properiies, the valuevaiue is primarily based on real estate sales and market trends. IMPORTANT¡MPORTANT DATES JulyJuly 1,1,20142014
4131 ZOBNICK RD _ 7 7 V_ V _ 413I ZOBMCKRD V Assessed value is estimated for most LOT 3, PLANPL.AN PRP1517, DISTRICTÐISTRICÏ LOT 4268.4268, RANGE 5',5, COAST RANGERANG'E 5 LAND Assessed value is estimated DISTRICT,DISTRfCT, EXCEPTÐ(CEPT PLANFLAN 11066 types of propertiespropgrties as of this date.date PIDIPID:012€4È5ô3012-646-563 ‘
October 31,31,20142014 Assessed valueval ue reflects property’sproperty's physical condition and permitted use as of this date.ciate.
VALUE CLASS January 2 - February 2, 2015 LAND 171.000 January suunums Review your property information and 3414.000 contact us with questions. ASSESSED VALUE QQD RESIDENTIAL TAXABLE VALUE February 2,2,20152015 Deadline for filing a Notice of ComplaintComplalnt (Appeal).(Appeal)-
IMPORTANT APPEAL INFORMATION You are encouraged to discuss yourYour assessment withw¡th one of our appraisers before filing a formal Appeal.
- 2014 assessed value (m at July 1.2013) wa'”s}§4ss.ooo ToIo file online, please use the Notice of Complaint (Appeal) form available at bcassessment.ca. You can also mail, fax or hand deliver a Notice of Complaint (Appeal) to your local BC AssessmentAssessmcnt office.off¡cc'
Mailed Appeals must be postmarked on or before February 2,2,2015.2015. The deadline for filing IHEf HE ASSESSMENT OFFICE FOR THIS PROPERTY IS: by anyarry meansrrreans ISts February 2,2,2015.2015.
QUESTIONS?OUE:STIONS? Northwest Assessment Area Phone: 1-866-825-83221 -866-825-8322 or 604-739-858860+739-8588 100-4545 Lazelle Ave Fax;Fa.¡c 1-855-995-6209 100-4545 Lazelle Ave Click “CONNECT""CONNECT" at bcassessment.ca Terrace BC V8G 4E1 Click TenaceBC V8G4E1 or call 1-866-va|ueBC (I-866-825-8322).(1-866-e25-æ22)' 25-54-478-1229-91025-W78-1229-910 or call 1-866-valueBC During January, officeoff¡ce hours are Monday to Friday,Friday. 8:308:3O am to 5:005:OO pm. THE OWNERILESSEEOWNER/LESSEE OF THIS PROPERTY IS
972797 27 S_04s-04 DENNIS EDWIN MACKAY 25/125t1 (E) EDITH MARIE MACKAY PO BOXBOX27452745 SMITHERS BC VOJ 2N02NO
Before using information in this Notice for non-assessment purposes, please verifyverífy records withwÌth the usFolrowu, Land Title and Survey Authority of British Columbia (ltsa.ca) Wherever words or expressions used in an Title and E|EEI r\F Ia!-1IeI20'Ir-an I-I-an I(3r1IEI:I-Inn L-I-\:II r\rn\IaII f hic I\lr\I>ir-oNl^i;-ô r-IiFFor¡lif€ar Frrxn-\frnm uunrr-Iinnr¡¡n:¿lin¡ aÊ H-intha loaicl¡rian fha laaicl:t¡¡ñ ch.ll ^.âr,iil
MACKAY - ZOBNICK ROAD FIRE HYDRANTS Page 27 of 172 Agenda Item # 5.1
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20142014 PROPE TAX NOTICE Phil:F-ol!: 4.784781229.91A1229.910 CivicGivicAddress:Address: 4131 ZOBNICK RD St?ithcs?ïiîrhe Legal Desc: Plan: PRP1517 Lot: 3 Block:Blockr DL#: 42684268 Except Plan 11066. P.O.P-O- Box 879, 1027 AldousStreet, Smithers, BCBCVOJVOJ 2N0 Telephone (250) 847-1600 Fax (250) 847-1601847-I60t Website: www.s1nii'_hers.cawww.smiihers.ca
Mortgage Code: Access Code: 734411 Mortgage Name:
MACKAY, DENNIS E and MACKAY,MACKAÏ EDITH M Penalties & Interestlnterest DUE DATE 10% Penalty on taxes unpaid after POPOBOX2745BOX 2745 10% Penalty on taxes unpaid after Wednesday JulyJuly 2,2,2O14.2014. SMITHERS BC VOJ 2N02NO July 2, 2014 Interest on arrears and delinquent if the property has been sold.sold, please forward this noticenot¡ce to the purchaser.purchaser- July 2,2014 calculated to July 2,2,2014.2014.
Tax Levies Class Taxable Value Rate Amount SCHOOLSCHOOLTAXESTAXES - RESIDENTIAL O101 463,000 3.011300 1,394.23 MUNICIPALMUNTCTPAL (RCMP)- RESIDENTIAIREStDENTTAT 01 463,000 1.348567 624.39 ‘” HomeJlome OwnerOrsne¡ Gr.ant—Infor:::atiorrGrarr*Jnfor¡¡nalion ” MUNICIPAL (ROKDCAPITAL)cAPTTAL) RESlRESI0101 463,000 0.221308 102.47 ifIf the propertypropedy is¡s your principalprincipai residence, you may qualify for the Home Owner MUNICIPALMUN|CTPAL (GENERAL) - RESIDEI‘RESTDET 01 463,000 3.095333 1,433.14 Grant. Please read the back of this form, REG DISTRICT RESIDENTIAL 01 463,000 1.317812 610.15 and if¡f eligible, complete the applicationappl¡cation RESIDENTIAL 463,000 1.3',t7812 610.15 on the remittance portion of the notice REG DISTDIST911911 ON IMPROVEMENT 01 295,000 0.072375 21.35 and drop it off at the Town Of?ce.Office. YOU MAY ALSO CLAIMCI-AIM YOUR HOME OWNER REGIONAL HOSPITAL-RESIDENTI.HOSPITAL-RESIDENTI, 01O1 463.000463,000 0.560061 259.31 GRANT ONLINETHROUGHTHE TOWN'S ONLINE THFOUGH THE TOWN'S BC ASSESSMENTASSESSMENT.- RESIDENTIAL O101 463.000463,000 0.061900 28.66 WEBSITE. Payment should be made on either A, B or C depending on your grant M.F.A- RESIDENTIAL 01 463,000 0.000200 0.09 claim. The Home Owner Grant application claim. The Home Owner Grant application Total Current Taxes 4,473.79 must be completedrompieted each year toto receiveíeceive 4,473.79 the grant. Annual Fees and Charges Payment Information DISCOUNTEDDrscouNTED GARB FEE (CART) 117.23_ OnlineOnlíne payments must be received by WATER- RESIDENTIAL July 2nd,2ncj, 2014.20.14. Check with your bank for /_‘i'a4. MACKAY - ZOBNICK ROAD FIRE HYDRANTS Page 28 of 172 Agenda Item # 5.1 E/¿ CivicGivic Address:Address:, 41114111 ZOBNICK RD 5/ ‘ Smiths-1‘ Legal Desc: Plan: PRP1517 Lot:Loh 1 Block: 4 DL#: 42684266 Except Plan 11066, ManufacturedManufacfured Home Reg.Reg- # 94605.%605. PD. Box875, 1027 A; 2‘-cu:Susan Sxmthers.BCVOJ2N0 Telephone (250?(25Cj 847-168084 t- -iEtC FaxEæ< (250) 847-1601 Website:W-ebsite: vsn~'w.sr3ithers.caw¡r-."'.snithers.ca Mortgage Code: 88599451-001 Access Code: 392901 Mortgage Name: ROYAL BANK OF CANADA DUE DATE Penalties & Interestlnterest DUE DATE 10%10Vo Penalty on taxes unpaidunpa¡d after Wednesday JulyJuly2,N14.2, 2014. Interestlnterest on arrears and delinquent ~ my -- - -a= 'c=en':,.—:-er: sob 0cisaseease io¡',,!ãTÕorwar-:1 i..,= rc:ite ic JJuly 2,2,20142014 ' = -a=- sold iîe J-:-j-?se( calculated to JulyJuty 2,2,N14.2014. Tax Levies Class Taxable Value Rate Amount SCHOOLSCHOOLTAXESTAXES - RESIDENTIALRESIDENTiAL 01 290,000 3.011300 873.28 MUNICIPALMUNTC|PAL (RC.MP)-(RCMP)- RESIDENTIAIRESTDENTIA] 01 290,000,qn nnn 1.348567 391.08201 n.e Home Owner GrantGrar¡t InformationIr¡formation MUNICIPALriuNlctPAl (ROAD(RoAD CAPITAL) RES1RESI 01 290,000 0.221308o.221308 64.18 I!’lí the proprcperry., rs5 your principal residence,resicignce, i4¿ s¿,. 2¿¿l:l¡'ç1ih9. HomeHa4ie CC...,fìgfner MUNICIPALMUNICÍPAL (GENERAL) - RESIDEI‘RESTDET 01 290,000 3.095333 897.65 $r¿-1, tr'3¿33 '.j:i r':? Cà?KK ofoi:hisis form,Íarm, REG DISTRICTD]STRICT RESIDENTIAL 01 290,000 1.317812 382.17 alc !f ei¡gt¡ie_, ccmplere_ the applicationapÊlicaiion cn :hêe remittance portionpod¡on of theihe notice REG DIST 911 ON IMPROVEMENT 01 140,000 0.072375o.072375 10.13 an-5’ drop it off at the Town Office. YOU ar5' cirop it cff at ihe ic+/n Office. YOU REGIONAL HOSPITAL-RESIDENT] 01 290,000 0.560061 162.42 MAYMAYALSOALSO CLAIM YOUR HOME OWNEROWNEH REGIONAL HOSPITAL-RESIDENTI 01 290,000 0.560061 162.42 GRANT 0NLlNE THROUGH TOWN’S GRANT ONUNE THROUGH THETHETOWN'S BC ASSESSMENT - RESIDENTIAL 01 290,000 0.061900 17.95 WEBSITE.WÊBSITË. Payment shouldshoijlci be made on - 290,000 0.06 eithereiiher A,A. B or C dependingdepeniinE on your,vour grant M.F.AM.F.A. RESIDENTIAL 01Oi 290,000 0.000200 0.06 claim. The Home Owner Grant application claìm. The Honre O,r,iner Grant applicat'ron Total CurrentCurrertt Taxes 2,798.92 must be completedcompleied each ‘yeartear toto receive the grant. Annual Fees and Charges PaymentPaymeEt Informationlnformation DISCOUNTEDDrscouNTED GARB FEE (CART) 117.23 .._ OnlineGnline paymentscal'ments must be receivedreceivei by WATER- RESIDENTIAL «=5-.( 164.00'184.00 July,iuly Tozi\o 2014.201'+. Check withw¡th your bank forfo' ç-1r-- onlinecnllne cottoffcurtcif timesiirnes forfor same daydey Total Annual Fees andend Charges ii! ;' 301.23 iransactions.Tax payments may be made iransactions.Tax payments may be made Total CurrentGr¡rrent Taxes and FeeslchargesFees/Charges 3,100.15 by cheque,chêoue, or by interacinierac at thethe towniown office. PaymentsPayrnents may also be made through online banking servicesseruices of the BulkleyBulklêy'JalfeyValley Credit Union, RoyalRoyaf Bank, ¡ì üf CIBCGIBC and Bank of Nova Scotia. Iflf taxes F, areere paid through your mortgage,morigage, the .;;_:..J.» ..., Home Owner Grant claimcfa¡m must still be rl,:: Jr * made. PaymentPaymeni or grant claim not received by the dueciue date is¡s subjectsub¡ect to a 10%10o¿ penalty. Cheques post-datedposi-daied totc -JulyJ|tI.v 2,2. 20142O14'.i.,¡liwili be accepted at the TownTcvrn Office. YourYcur cancelled cheque is your receipt. Postmarks on mailed remittances will AA. Not Eligible 3-B. Eligible and °-C. Eligible 65+ not bet¡e considered as date of payment. A.Pay A, B, or cC ”"$.E'é§:§.'.°.E"%‘.':L:?'.;‘é PaymentsPaymer.ts mustrflust be RECEIVED by JulyJuty for Grant Under 65 E2%I.and Other 2.2,20142014 BasicBaslc ProvincialProvlncral Schoolfichool Levy 673.28873.26 873.28673.2E °'8.?.it873.28673.2t ProvinciaiProvincial GovernmentGovemment Grants Less N8-RN&R Home Owner Grant"Grânt * 0.00 770.00 673.28873.28 Last year,year. without provincialprovincia! governmentgovemment Net School Taxes 873.28 103.28 0.00 localloGal government grants, your generaigenerâ¡ General MunicipalMunÍcipal & Other Taxes 1,925.64't,925.æ 1,925.64 1,925.641,925.U taxes would have been municipalmunicipai taxes !'rould ha.ie been Annual Fees and Charges 301.2330'1.23 301.23301,23 301.23 increased 1.7%17olo to provideDro.JicÍe similars¡mifar * Less Residual N&R Home Owner Grant 0.00 0.00 171.72 levels ofoí service Total Current Taxes 3,100.153,100-15 2,330.15 2.055152,055.15 School and Other Taxes ArrearsArrearE (including interest¡nterest totô JulyJuly 02,02,2D14I2014) 0.00 0.00 0.00 For information regarding Taxes set by For informaiion regarding Taxes set Delinquent (including interest to July 2014) 0.00 0.00 0.00 Bodies, other than your ¡nterèst to Jvfy 02.02,2AMl 0.00 GovernmentGovemment Bod¡es. otherthan -vour Local Council, please contact: Adjustments I/ PenaltyPqnalty 0.00 0.000,00 0.00 School Taxes Ministry ofoi Finance Less Prepayments (including(íncluding interest) 0.00 0.00 0.00 BCBCAssessmentAssessment (866;ß66î825&322825 8322 interest) 0.00 0.00 -N RegionalBegional DistrictDisirict of *N‘& R Home Owner Grant is¡s the iongstanding[ongstanding Hsmeiìome OwnerOuvner Grant combined with the new¡ew Northern andanei Rurai AreA.rea Bulkley Nechako (250) 692-3195 Homeilome Owner Bene?tBeneiìi of up toio $200$20C that is availabieavailable in northern and rurakrural areas. a Municipal Finance Municipal Finance Total 15 Authority (250) 383-1181383-1i8f TotalAmountAmount DueÐue July 02,02,M2014 3,100.153,100.1 5 2,330.15 2,055. t5 ldonhwestl.lorthr.{est Regional SEESÊE REVERSE SIDE FOR IMPORTANT NNOTESOTES Fi-:t=, a¡-¡cu¡i paid Hospital District (250) 615-6100 IMPQRTANT Hospita{ Distr¡ct (250) 615-6100 DetachEetacÍi i:atTom cartic:¡rE‘.5‘i end i'eÍii',viii1 sayÐa|j(í\ecrQfii MACKAY - ZOBNICK ROAD FIRE HYDRANTS Page 29 of 172 Agenda Item # 5.1 ‘i/.¿/¿ E014PROPE TAX NOTICE 2014 PROPE ÏAX NOTICE Roll: 47847B 1229.905122g.gOE CivicGivic Address: 41214l2l ZOBNICKZOBN|CK RD Sîiïither Legal Desc: Plan: PRP1517 Lot: 2 Block: DL#: 42684268 Except Plan 11066. P.O. Box 879, 1027 Aldous Smut.Smithers, BC VOJ 2N0 Telephone (250) 847-1600 Fax (250) 847-1501847-1,501, Website: www.smithers.ca Mortgage Code:Gode: Access Code:Gode: 690713 Mortgage Name: DUE DATE Penalties & Interestlnterest 10% Penalty on taxes unpaid after Wednesday JulyJuly 2,2,2O14.2014. Interestlnterest on arrears and delinquent I we (uperly has been sukl.please fomvardforward this noticenot¡ce to thethe purchaser. July 2,20144 calculated to July 2, 2014. Tax Levies Class Taxable Value Rate Amount SCHOOLSCHOOLTAXESTAXES —- RESIDENTIAL 01 462,000 3.011300 1,391.22'1,391.22 MUNICIPALMUNICTPAL (RCMP)- RESIDENTIAIRES|DENT|A| 01 462,000 1.348567 Home Owner Grant Informationlnformatlon 462,000 1.348567 623.04 MUNICIPALMUNICtPAL (ROAD CAPITAL)CAPTTAL) RESIRES| 01 462,000 Iflf the propertyproperly is your principal residence.residence, 462,000 0.221308 102.24 you may qualify — you may qualify for the Home Owner MUNICIPALMUNTCtPAL (GENERAL)(cENERAL) - RESIDEIREStDET 01 462,000 3.095333 1,430.04 Grant. Please read the back of Grant. Please read the back of thisth¡s form, REG DISTRICT and if eligible, completeoomplete the application REG DISTRICT RESIDENTIAL 01 462,000 1.317812 608.83 on the remittance portion of the notice notice REG DIST 911 ON IMPROVEMENT 01 280,000 0.072375 20.27 and drop it¡t off at the Town Office. YOU MAYMAYALSOALSO CLAIMCI-AIM YOUR HOME OWNER REGIONAL HOSPITAL-RESIDENTI.HOSPITAL-RESIDENTI 01O1 462,000 0.560061 258.75 GRANTGFANT ONLINE THROUGH THE TOWN'S BC ASSESSMENT - RESIDENTIAL 01 462,000 WEBSITE. Payment should be made on 462,000 0.061900 28.60 either A, B or C depending on your grant M.F.A - RESIDENTIAL 01OI 462,000 0.000200 0.09 claim. The Home Owner Grant application The Home Owner Grant application Total Current Taxes must be completed each year to receive Total Current Taxes 4,463.08 the grant. Annual Fees and Charges PaymentPaymenl Informationlnformalion DISCOUNTED DtscouNTED GARB FEE (CART) 117.231',t7.23 Online payments must be received by Online payments must be received by WATER- RESIDENTIAL July 2nd, 2014. Check with your bank for 184.00 online cuttoff times for same day Total Annual Fees and Charges 301.23 transactions.Tax payments may be made 301.23 may be made Total Taxes by cheque, or byþy interac at the town Total Current Taxes and FeeslchargesFees/Gharges 4,764.31 office. Payments may also be made through online banking services of the Bulkley Valley CreditCred¡t Union.Union, Royal Bank, CIBC and Bank of Nova Scotia.Scot¡a. Iflf taxes are paid through your mortgage, the Home Owner Grant claim must still be made. Payment or grant claim not received by the due date is subjectsubiect to a 10%1 0% penalty. Cheques post-dated to July 2, 2014201 4 will be accepted at the Town Office.Off¡ce. Your cancelled cheque is your receipt. PostmarksPosùnarks on mailed remittancesremittahcés willwlll not be considered as date of payment. not be cons¡dered as date of payment, PavA-wePay A, B, or C A. Not Eligible B.E. EliEliEibleible and G. 2014 APPLICATION FOR PROVINCIAL HOME OWNER GRANTGBANT Make cheques payable to: TOWN OF SMITHERS uüil tH ü ilil rililfl] illl il]ilru llll fl ffi ffiflx] ilil ll] MACKAY - ZOBNICK ROAD FIRE HYDRANTS Page 30 of 172 Agenda Item # 6.3.1 ,rt TOWN OF SMITHERS MINUTES OF THE CHANDLER PARK FIELD UPGRADES ADVISORY COMMITTEE MEETING HELD IN THE WEST FRASER ROOM. 1027 ALDOUS STREET, SMITHERS, B.C. ON MONDAY, MAY 11,2015, AT NOON. Committee Members Present: Staff Present: Taylor Bachrach, Mayor Deborah Sargent, Chief Administrative Officer Greg Brown, Councillor Susan Bassett, Director of Corporate Services Joe De Gisi, Youth Soccer League Mark Allen, Director of Development Services Alternate Roger Smith, Director of Works and Operations Ali Howard, Women's Soccer League Penny Goodacre, Recording Secretary. Bill Price, Men's Soccer League. Staff Excused: Committee Excused: Andrew Hillaby, Director of Recreation, Parks, and Colin Batemen, Youth Soccer Culture. League lnvited Guests: Angela lmhof, Women's Soccer League Alternate Jay Lazzarin, Jay Lazzarin Landscape Architect McElhanney via call Dan lmhof, Men's Soccer League Glen Stanker, conference Altemate. Lee Peltz, McElhanney via conference call. 1. CALL TO ORDER Mayor Bachrach called the meeting to order (12:15 p.m.) and welcomed Jay Lazzarin, Jay Lazrarin Landscape Architect to the meeting and acknowledged Glen Stanker and Lee Peltz, McElhanney participation via conference call. 1.1 APPROVAL OF AGENDA (INCLUDING SUPPLEMENTAL ITEMS) Price/ THAT the agenda be approved. CARRIED. 2. APPROVAL F MINIJTES 2.1 MINUTES - APRIL 22, 2015 Howard/ THAT the minutes of the Chandler Park Field Upgrades Advisory Committee dated April22,2015, be adopted. CARRIED. 3. BUSTNESS ARI G FROM TI{E MINUTES / UNFINISHED BUSINESS None. CAO D Dir/D¡ D:¡/CS O iiir,\tO Ai;::-a Ati¡'.ln l:st. O Fi;e tr ['l::l::':r fl Clnc¡: tir/iìsc O Ê'ir il{Y ¡ FIICC Ú Page 1 ofB CHANDLER FIELD UPGRADES - MAY 11 Page 31 of 172 Agenda Item # 6.3.1 2/ Minutes of the Chandlerchandler Park Field Upgradesupgrades Advisory Committeecommittee meeting held on Monday, May 11,1 1, 20152O1'S at noon. 4. REPORTSICORRESPONDENCEREPORTS/CORRESPONDENCE 4.1 SOCCER CLUBHOUSE The email dated April 28, 2015,2o1s, from R. Mintz, Chandlerchandler Parkpark Field Clubhouseclubhouse Building Committeecommittee Chair,chair, providing a copy of the Clubhouse building plans, was presented. S.s. Bassett, Director of Corporatecorporate Services,services, advised the Committeecommittee that the the current BV Soccersoccer Societysociety lease for the construction of a clubhouse at Chandlerchandler Park expires at the end of May 2015.2o1s. Sheshe stated that the BV Soccersoccer Societysociety wants to construct ãa larger clubhouse than the one proposed in the original lease; therefore a new lease must be negotiated. HowardlHoward/ THAT the ChandlerGhandler Park Field Upgradesupgrades Advisory CommitteeGommittee recommend to Councilcouncil that they send a letter to the ChandlerGhandler Park Field Clubhouseclubhouse Building CommitteeGommittee requesting that the construction of a new clubhouse at ChandlerGhandler Parkpark be put on hold until the ChandlerGhandler Park Field Redesign is completed to ensure there is no overlap between the fieldfierd layoutrayout design and the location of the clubhouse. CARRIED. 5. SUPPLEMENTAL ITEMS APPROVED FOR DISCUSSION None 6. OTHER BUSINESS I/ NEW BUSINESS 6.1 CONSULTANT UPDATE J.J_ Lazzarin,Lazza¡tn, JayJay LazzarinLazza¡in Landscape Architect, provided the Committee with an update on the fieldfietd redevelopment plans. J.J.LazzarinLazzarin stated that the current irrigated field will be left alone to provide at least one playing surface during the redesign of the Park.park. The current irrigate field is soil based and it would be bestbãst to continue with the soil based option for the remainder of the non-irrigated fields. Page 2 of 8 CHANDLER FIELD UPGRADES - MAY 11 Page 32 of 172 Agenda Item # 6.3.1 7s Minutes of the Chandler Park Field Upgrades Advisory Committee meeting held on Monday, MaY 1 1,2015 at noon. 6.1 CONSULTANT UPDATE continued The proposed program for upgrades of the existing non-irrigated fields include the following: 1. Apply herbicide to non-irrigated field to eliminate the weeds 2. Remove existing Lombardy trees adjacent to the Frontage Road and apply a copper sulfate herbicide to the stumps to eliminate the underground roots. 3. Remove gravel (top 12 inches) in existing running track 4. Rototill (6 inches deep) non-irrigated field 5. Level (rough grade) non-irrigated field 6. lnstall approved growing medium in running track and non- irrigated field. 7. lnstallation of irrigation systems 8. Final grading, seeding and fertilizing of playing fields 9. Aerating and top dressing of existing, irrigated field 10. Maintenance establishment (6 month growing season). The Committee was concerned about the use of herbicides. They asked if there are other alternatives instead of using herbicides; for example, a community work bee to pull the weeds out by hand? J.Lazza¡in responded that the field is full of weeds and that hand pulling will not eliminate all of the roots; he emphasized that the one- time application of the herbicide is key to getting a quality turf. He stated he did not realize our community had a policy against the use of herbicides. Brown/ THAT the Consultant provide the Chandler Park Field Upgrades Advisory Committee with options for the treatment of the weeds located in Chandler Park, with the pros and cons of each option, and the budget implications to be considered; AND THAT the Consultant provide the Chandler Park Field Upgrades Advisory Committee with information on the use of copper sulfate to eliminate the Lombardy tree roots adjacent to the Frontage Road and to provide information on the consequences to the field if the tree roots were to remain in the ground. CARRIED. The Committee expressed concern over the use of a rototill machine on that large of a field surface. J. Lazzarin replied that the rototill machine would be attached to a large tractor tiller and that the machine will penetrate down 6 inches and that the compacted area is only three inches deep. Page 3 of 8 CHANDLER FIELD UPGRADES - MAY 11 Page 33 of 172 Agenda Item # 6.3.1 'l (í park Minutes of the chandler Field upgrades Advisory committee meeting held on Monday, May 1 j, 2O1S at noon. 6.1. CONSULTANT UPDATE continued The committee expressed concern over the drainage of the fields, J.Lazzarin replied that the existing field is level añd that once an option is selected the drainage will be addressed in the design stage. The committee expressed concern over the irrigation of the field. J.La,,arin replied that the entire area will be irrigated and that the existing irrigated field would have improvements made to it as well. The committee expressed concern over access to the one playing field while the other areas are being reconstructed. J. Lazzarin repl¡eð that a sod trail would be installed to encourage traffic flow and stated that snow fencing would be installed around the construction zones. J. Lazzarin continued with the presentation. He reviewed the soil sample reports for both the irrigated field and the non-irrigated field. The recommendatio-n for the irrigated field was as follows: a) soil meets a 2L low traffic lawn medium requirement, based on the BC Landscape society specifications; 2) to meet a high traffic lawn specification the sand would need to be g0-90%, finel maximum of !5.o/o and organics more than so/oi and c) apply fertilizer (2s-3-23) at 5 lbs/1,000 square feet every 8-10 weeks through to september. The recommendation for the non-irrigated fields was as follows: a) this field meets a 1Hl2H high traffic lawn requirements based on the BC Landscape society specifications. The condition of the supplier loam soil would be no benefit unless you want to increase the percentage of silt and clay;2) soil should be limed now and in the fall at 20 lbs/1:000 square feet; and_ c) maintain grass using fertilizer (23-3-23) at Slbs/1,000 square feet every 6-8 weeks through to september. J. Lazza¡tn provided the committee with three different layout concept plans to consider. concept A includes four fields, one field (50x100) and three fields side by side with two field dimensions (4gx100) and one field (62x100). l_t was suggested that a chain rink fence be installed along Albedã street to prevent balls from entering the street. The clubiouse is located parallel to vancouver street at the corner of rhird Avenue. There is no space for a walking trair around the perimeter of the park. concept B includes three fierds, one field (50x100 and two fields (65x100). The clubhouse is rocated parallel ìo Third Avenue at the corner of Vancouver Street. L. Peltz left the conference call (1:32 p.m.). Page 4 of 8 CHANDLER FIELD UPGRADES - MAY 11 Page 34 of 172 Agenda Item # 6.3.1 tlt Minutes of the Chandler Park Field Upgrades Advisory Gommittee meeting held on Monday, May 1'1,2015 at noon. CONGEPT A: ; I V r-I-r-v-qr-v-6q«-we-u-r-+—---Iv GONGEPT B: Page 5 of 8 CHANDLER FIELD UPGRADES - MAY 11 Page 35 of 172 Agenda Item # 6.3.1 tlt Minutes of the Chandlerchandler Park Field Upgradesupgrades Advisory Committeecommittee meeting held on Monday, May 11,1 1,20152015 at noon. The construction cost estimate for the construction of Conceptconcept A and Concept B are both estimated at $358,120.$3S8,120. The breakdown of the estimate includesincrudes the following items: a) herbicide application $1,000; b) cut down and remove LombardyLãmbardy trees $3,800; c) gravel removal in running track $17,500;917,500; d) rototillrototiil non-irrigated field $1,600; e) levellevet non-irrigated field $4,000;94,000; f)fl install approvedgqqrgygd growing medium $70,000; g) installinstail irrigation systems $45,000;$+S,Oqq h) final grading, seeding and fertilizingfert¡lizing $25,845;$ZS,B?S; i) chaincháin linktink fence $61,640; j)i) upgrading existing, irrigated field $10,560;$10,560;'k)k) services to proposed clubhouse $22,825; I)l) maintenance establishment $10,800; m) Contractor's overhead and profit (15%)(1ío/o) $41,325; and n) contingencies (15%) $41,325.$41,32S. Mayor Bachrach left the Chamberschambers and Councillorcouncillor Brown assumed the Chair (1:42 p.m.). conceptConcept Cc includes three fields, all fieldsfierds (65x100)(6sx100) and the closure of Vancouver Street.street. The Clubhouseclubhouse is locatedrocated parallel to Third Avenue at the corner of Vancouvervancouver Street,street, with a gravel parking lot of 43 parking stalls. Possible concerns with closing Vancouver Streetstreet include the following: a) traffic impact and access to adjacent properties and Chandlerchandler Park; b) overhead and underground utilitiesulil¡t¡es (gas, hydro, water, sanitary); c) fire lane; and d) locationlocatión of irrigation controller and associated power. G. Stanker left the conference call (1(1:4g:49 p.m.). " -;ñi-i3É¡-i¡-nun-uulnll CONCEPTGONGEPT C: - ".3: ì J ¡: ri i rl I LJ I t U vu—nn-n .1a_.n.H.!u _ul.lW|U -1 r-1* ‘"1"?-r?‘r"1.Fr-ì. vnr----. -.-..-. CHI‘-iv Page 6 of 8 CHANDLER FIELD UPGRADES - MAY 11 Page 36 of 172 Agenda Item # 6.3.1 7lr Minutes of the Chandler Park Field Upgrades Advisory Committee meeting held on Monday, May 1 1, 2015 at noon. The construction cost estimate for the construction of Concept C is estimated at $504,125. Mayor Bachrach returned to the meeting and resumed the Chair (1:52 p.m.). The breakdown of the estimate includes the following items: a) Concept A or B $ 343,480; b) excavate, remove and stockpile topsoil $9,500; c) development of parking lot $58,800; d) cap sanitary main $500; e) chain link fence $9,200; f) remove power poles and conductor $1,500; g) additional growing medium and rough grading $30,000; h) additional final grading, fertilizing and seed $2,565; i)extension of irrigation system $7,500; j) optional field lighting $133,500; k) additional post construction maintenance $4,000; l) Contractor overhead and General Contractor (15o/") $18,540; and m) contingencies (15o/o) $1 8,540. The Committee expressed concern that there were no cost estimates included for the following items: a) replacement of the Lombardy trees; b) top dressing; and c) aerator equipment. J. Lazzarin replied that the cost estimate is just for the construction process and field layout, he stated that at the next meeting that he attends, he will bring S. Kerbrat to discuss the maintenance schedule. Brown/ THAT the Ghandler Park Field Upgrades Advisory Gommittee recommend to Gouncil that they proceed with the field plan of Concept B; AND THAT the Consultant provide information on a Phasing Gost Plan, with an appendix for required equipment, in time for the June 9 Regular Meeting of Gouncil. CARR¡ED. 6.2 REGIONAL DISTRICT CONTRIBUTION J. De Gisi requested an update from the Regional District of Bulkley Nechako on the Gas Tax Fund criteria for the use of their $250,000 contribution. D. Sargent, Chief Administrative Officer, advised that after six months the Regional District of Bulkley Nechako has provided the Town with a funding agreement to sign and stated that the agreement is very vague on what leveraging means. Page 7 of I CHANDLER FIELD UPGRADES - MAY 11 Page 37 of 172 Agenda Item # 6.3.1 6/r Minutes of the chandler Park Field upgrades Advisory committee meeting held on Monday, May 1 1,2015 at noon. 6.3 COMMUNICATION B. Price expressed his disappointment over not being consulted prior to the top dressing being added to chandrer park fields this season; as it was his understanding that the previous council promised more consultation between the Town and the BV Soccer Society. D. sargent, chief Administrative officer, clarified that the formation of the chandler Park Field upgrades Advisory committee was to provide an avenue of dialogue between the Town and the BV soccer Society. she added that a standing item will be added to the agenda called "Planned Field Maintenance". 7. NEXTMEETING 7.1. The next chandler Park Field upgrades Advisory committee meeting is scheduled for Friday, May 29,2015, at noon. J. Lazzarin advised the committee that he would participate at the May 29,2019 meeting via conference call. 8. ADJOURNMENT 8.1 Brown/ THAT the meeting be adjourned (2:56 p.m.). CARRIED Taylor Bachrach Deborah Sargent Mayor/Chair Chief Administrative Officer Gertified a True and Correct Gopy of the minutes of the Chandler Park Field Upgrades Advisory Committee meeting held Monday, May 1 1, 2015 at noon in the West Fraser Room. 1027 Aldous Street, Smithers B.C. Deborah Sargent Corporate Administrator Page 8 of 8 CHANDLER FIELD UPGRADES - MAY 11 Page 38 of 172 Agenda Item # 6.3.2 v,( TOWN OF SMITHERS NOTES OF THE ADVISORY PLANNING COMMISSION MEETING HELD IN THE WEST FRASER ROOM, 1027 ALDOUSALDOUS STREET, SMITHERS, B.C. ON TUESDAY, MAY 19,19,2015,2015, AT NOON. Commission Members Present: Council Liaison: Colin Bruintjes, Chair Councillor Phil Brienesse. Allan Cormier AdvisomAdvisorv Present: Anne Griffith Deborah Sargent,Sa rgent, ChiefCh ief AdministrativeAd min istrative OfficerOff icer Paul Mott. Mark Allen, Director of Development Services Commission Absent: Liliana Dragowska, Planner D. Klubi, RCMP Penny Goodacre, Recording Secretary. Eric Person DelegationsDeleqations Present: Casda Thomas Darren and Debi Fuerst. Glenys Snow Dymond 1. CALL TO ORDER C. Bruintjes, Chair, called the meeting to order (12:05 p.m.). D. Sargent, Chief Administrative Of?cer,Officer, explained that there are only four voting members of the Advisory Planning Commission in attendance today. As a result, there is not a quorum to make formal motions to Council, however, the Commission members are able to provide consensus in the form of notes. 1.1 APPROVAL OF AGENDA (INCLUDING SUPPLEMENTAL ITEMS) CormierlCormier/ THAT the agenda be approved. CARRIED. 2. DELEGATIONS 2.1 DELEGATION FOR 1912 PRINCESS STREET Darren and Debi Fuerst, delegation for the Development Variance Permit Application DV15-06 forlo¡ 1912 Princess Street. Darren Fuerst explained that they are replacing the existing carport with a single storey (8' tall walls) detached garage and require a variance to 1.2 metres exterior side yard setback for the construction of the new building. He stated that the existing driveway will be replaced with either red brick pavers or concrete. CAO E Di-/Ds ¡ D¡r/FlN ¡ Agcn DrÌe: DiriîS t--l ûi¡:nvYO D DiCg lrs ¡ ln-1.:;¡ D:i¡: érii;:l¡r /rsct. ! Fjiia t-l Filn¡sr D Lic;'-.e. ['l:.ic n :¡ i; ili/iìec ! Air Mgr fi Fcto fl Cti:er: Page 1 of4of 4 APC - MAY 19 Page 39 of 172 Agenda Item # 6.3.2 ú._/ T Notes of the Advisory Planning Commission meeting held on Tuesday, May 19, 2O1S at noon. 3. APPROVAL OF MINUTES 3.1 MINUTES.MAY5, .2015 Griffith/ THAT the minutes of the Advisory planning commission meeting held May 5, 2015, be adopted. CARRIED. 4. BUSINESS ARISING FROM THE MINUTES / UNFINISHED BUSINESS None. UPDATE FROM COUNCIL None. REPORTSICORRESPONDENCE- A ITEMS 6.1 1912 PRINCESS STREET Report DEV 15-42 dated May 12, 2015, from L. Dragoska, Planner, regarding the Development Variance Permit Application DV15-06 for 1912 Princess Street to vary Section 4.1.2 of Zoning Bylaw No. 1403 by reducing the exterior side yard setback for a proposed garage from 3.5 metres (11’6") to 1.2 metres (3'11”), was presented (3030- 20/DV15—06). Discussion: The Development Variance permit application was received on May 6,2014. The subject property is rocated at 1g12 princess street at thé corner of sixteenth Avenue. lts area is g69 metres square with a 21.63 metre front lot line length arong princess street and 40.19 metres exterior yard side lot line length along Sixteenth Avenue, The applicant is proposing to remove the existing carport and replace it with a new 14.57 metre x 9.75 metre enclosed garage. The proposed garage willbe constructed to match the design of the existing single family home. The applicant is also proposing to resurface the existing driveway with red brick pavers. Page 2 of 4 APC - MAY 19 Page 40 of 172 Agenda Item # 6.3.2 /,1 " Notes of the Advisory Planning Commission meeting held on Tuesday, May 19, 2015 at noon. The subject property is designated as Single Family Residential in the Official Community Plan and is zoned R-1 Single Family Residential in the Zoning Bylaw No. 1403. The R-1 Zone permits attached garages and maximum parcel coverage of 40% for all buildings and structures. The existing home and proposed garage do not exceed this parcel coverage and meet all other regulations in the Single Family ResidentialZone aside from the exterior side yard setback. The existing carport is currently non-conforming as it encroaches on the exterior side yard setback along Sixteenth Ave. The existing carport and proposed garage is set back approximately 21 metres from the front property line along Princess Street and the proposed 1.2 metre setback will not adversely affect sightlines when traffic is approaching the intersection. Staff has no objection to recommending approval of this minor variance request given the lot configuration and sight lines of this intersection. The members of the Commission asked if the variance on the setback was approved, if there would be space available for a development of a sidewalk in the boulevard. Staff replied that there is ample room for a sidewalk as well as underground utilities in the boulevard if development was warranted in the future. Gormier/ THAT the members of Advisory Planning Gommission recommends that Gouncil approve Development Variance Permit Application DV15-06 for 1912 P¡incess Street to vary Section 4.1.2 Zoning Bylaw No. 1403 by reducing the exterior side yard setback for a proposed garage from 3.5 metres (l l'6") to 1'2 metres (3'11")' GARRTED. 7. REPORTS/CORRESPONDENCE.B ITEMS None. 8. SUPPLEMENTAL ITEMS APPROVED FOR DISCUSSION None 9. UPDATE FROM STAFF None Page 3 of 4 APC - MAY 19 Page 41 of 172 Agenda Item # 6.3.2 ,/l Notes of the Advisory Planning Commission meeting held on Tuesday, May 19, 2015 at noon. 10. None 11. IIEXT MEETING 11.1 The next Advisory Planning commission meeting is to be scheduled as needed. 12. ADJOURNMENT 12.1. MotV THAT the meeting be adjourned (12:37 p.m.) CARRIED. Colin Bruintjes Mark Allen Co-Chairperson Director of Development Services Gertified a True and Correct Copy of the notes of the Advisory planning Commission meeting held Tuesday, May 19,2O1rS at noon in the West Fraser Room, 1027 Aldous Street, Smithers, B.C. Deborah Sargent Corporate Administrator Page 4 ol 4 APC - MAY 19 Page 42 of 172 Agenda Item # 6.7.1 .'.5rC ¿ | t¡ Mayor's Report for May 26,2015 May 13: Partnering for Healthier Communities Committee meeting re: indicators project May 13: Chaired the Façade Improvement Committee meeting (Storefront Spruceup) }llay 13 Met with Russ Chambers, who is marketing community composting equipment to municipalities and First Nations. May 18: Met with Cormac Hfüsch regarding indicators project and our relationship with NorthemHealth May 19: Met with the Smithers Action Group Association regarding progress on their supportive housing proj ect. May 19: Met with RD Director Mark Fisher to discuss long-term potential for cost sharing or joint govemance arrangements between Town and RD (very general). Mlay 22 - June 5: Attending the Governor General's Leadership Conference EAO D DirrÐs D D;¡-lFii,i ¡ .ì-r., Dii/CS U Di;^ rO ¡ Bii.r ire fl l¡_--F- Ädmin Asst. ! Fi;c f] Fi-".r;l:r ti Dir/Rec I Air Mgr ! PùSO ! MAYOR'S REPORT Page 43 of 172 Agenda Item # 6.7.1 _ J"4-4_ MAYOR'S REPORT Page 44 of 172 Agenda Item # 6.7.2 ,r3 TOWN OF SMITHERS Minutes of the Provincial Mine Rescue Competition Planning Committee Meeting held in the West Fraser Room, 1027 Aldous Street, Smithers, 8.C., on Monday, May 11,2015, at 3:00 p.m. Ministrv of Enerqv and Mines Present: Town of Smithers Present: Doug Flynn, Senior lnspector of Mines, Taylor Bachrach, Mayor Health and Safety Deborah Sargent, Ch ief Adm in istrative Off icer Roger Smith, Director of Works and Operations Ministrv of Enerov and Mines Excused: Keith Stecko, Fire Chief. Kathie Wagar, Regional Director Elaine Konschuh, Offíce Assistant. Town of Smithers Excused: James Robinson, Inspector of Mines, Susan Bassett, Director of Corporate Services Permitting. Mark Allen, Director of Development Services Andrew Hillaby, Director of Recreation, Parks and Culture. 1 CALL TO ORDER Mayor Bachrach, Chair, called the meetíng to order (3:08 p.m.) 2. MINUTES 2.1 The minutes of the Provincial Mine Rescue Competition Planning Committee meet¡ng held on April27,2015, were approved. 3. BUSINESS ARISING 3.1 FOLLOW-UP LIST The Committee reviewed and updated the Follow-up List. 4. CORRESPONDENCE 4-1 INVITATION LETTER The invitation letters addressed to John Rustad, ML.A Nechako Lakes and Dave Nikolejsin, Deputy Minister, Ministry of Energy and Mines, inviting them to the 60th Annual Provincial Mine Rescue and First Aid Competition, maifed out on April 30, 2015, were presented. Town Staff to follow up on the invitation leüers to see if any regional Mayor or Councillors are able to attend the event. Mayor Bachrach advised that he would contact the regional Mayors directly. Ben Smith of Atrum Coal (Company) - 4 tickets - will invite. 2 Blackstock - Gitxsan Nation. No follow up for Staff at this point. For information, Mark Grey, of Altius is the new owner of Telkwa Coal and was introduced by Allan Stroet. ,ll :' lì )l' t : L r',i-rñ' I Ui,iU., .) rJir^l,U t Page 1 of3 r_: .- A¡ln:¡¡ l.¡¡r. tl tr Ll Dir/iìcc C Aii lttgr D l-:.,uu D Clir;r: MINE RESCUE - MAY 11 Page 45 of 172 Agenda Item # 6.7.2 gylJ-t-t3 Minutes of the Provincial Mine Rescue Competition Planning Committee Meeting held in the West West Fraser Room, 1027 Aldous Street, Smithers, B.C.,8.C., on Monday, May 11,1 1,2015,2015, at 3:00 p.m. 4.2 MINISTER BENNETT The email dated April 29, 2015, from D. Flynn, Ministry of Energy and Mines, advising that Minister Bennett will be in attendance at the Competition, was presented. D. Flynn advised that Minister Bennett is no longer able to attend the event. 5 NEW BUSINESS 5.1 SCHEDULE 0 F EVENTS D. Flynn circulated a schedule of events and confirmed that the underground competition has been cancelled. 5.2 —_ 5.2 NEWN EW ARENA ROPE,,,, TASKS D. Flynn asked if the rope task could be held in the New Arena with the doors opened, in order to tie down the scaffolding for the 25 foot tower? Town Staff will work with D. Flynn on this request. 5.3 SITE MEETING R. Smithsmith and Staffstaff will meet with the organizers on site on Wednesday,wednesday, June 4,4,2015.2015. D. Flynn stated he would like to add two more seacans on the site by the perimeter of the gravel parking lot. These will remain until a trailer moves them to Fernie. 5.4 GATEWAY SIGNAGE R. Smith to locateIocate the Gateway signs at the Works Yard. 5.5 CAR BURNINGBURNING AT NORTHWEST REGIONAL FIRE TRAININGTRAINI NG CENTRE D. FlynnFlyn n advised that a car will be delivered on either June 1 or 2 from the auto wrecker that needs to be burned at the Northwest Regional Fire Training Centre and then moved on site for the surface competition on June 3,3,2015.2015. 6. DATE OF NEXT MEETINGIIIEETING 6.1 The next Provincial Mine Rescue Competition Planning Committeecommittee meeting is scheduled for Monday, May 25,25,20152015 at 3:00 p.m., in the West Fraser Room. Page 2 ofoÍ 3 MINE RESCUE - MAY 11 Page 46 of 172 Agenda Item # 6.7.2 3/3 Minutes of the Provincial Mine Rescue Competition Planning Committee Meeting held in the West Fraser Room, 1027 Aldous Street, Smithers, 8.C., on Monday, May 11,2015, at 3:00 p.m. 7 ADJOURNMENT Mayor Bachrach adjourned the meeting (3:44 p.m.). Taylor Bachrach Deborah Sargent Mayor Chief Administrative Officer n:\æmmittee ¡rúomat¡onvnine res@evneeting #2 - may l'lvn¡n - mine reseffi2 - may 11, 2015-docx Page 3 of 3 MINE RESCUE - MAY 11 Page 47 of 172 Agenda Item # 6.7.2 * -Á,/, v LayvL ¡ MINE RESCUE - MAY 11 Page 48 of 172 Agenda Item # 6.7.3 ,/, TOWN OF SMITHERS MINUTES OF THE BUSINESS FAQADEFAçADE IMPROVEMENT COMMITTEE MEETING HELD IN THE WEST FRASER ROOM, 1027 ALDOUSALDOUS STREET, SMITHERS, B.C. ON WEDNESDAY, MAY 13,13,2015,2015, AT NOON. Committee Members Present: Staff Present: Mayor Bachrach, Chair Deborah Sargent,Sa rgent, ChiefCh ief AdministrativeAd m in istrative OfficerOtf icer David Belford Mark Allen, Director of Development Services Corina Brewer Roye Lovgren, Building Inspectorlnspector Glenys Snow Dymond Liliana Dragowska, Planner Fergus Tomlin. Penny Goodacre, Recording Secretary Janice McKay, Recording Secretary. Committee Absent: Colin Bateman Kelly Ehalt Alan Stroet Greg WacholtzWacholtz. 11.. CALL T0TO ORDER Mayor Bachrach, Chair, called the meeting to order (12:09 p.m.),and thanked all committee members for agreeing to participate in this year's facade improvement program. Mayor Bachrach provided background information on the Town's $20,000 grant from Northern Development Initiativelnitiative (NDI)(NDl) Trust for the "Smithers"smithers Storefront Spruce Up”Up" Program. He gave a brief overview of the Committee process and the format for reviewing the eight applications received. Iflf the applicant makes a major revision to their project, the changes must be approved by Council to remain eligible for the grant funding. Iflf an applicant receives funding this year, they will not be eligible to apply again next year to add on to their renovations; and that successful applicants can only receive reimbursements for project costs completed prior to December 31, 2015. 1.1 APPROVAL OF AGENDA (INCLUDING SUPPLEMENTAL ITEMS) SnowDymond/ THAT the agenda be approved. CARRIED. 2. REPORTSICORRESPONDENCEREPORTS/CORRESPONDENCÉ, 2.1 SUMMARY OF APPLICATIONS The Summary of Applications spreadsheet from L. Dragowska, Planner, and R. Lovgren, Building Inspector,lnspector, was presented. cAo ¡ Dir/Ds ú Dir/FlN ¡ Agen Datc: Dir/CS ¡ DiillJC ¡ Eij¡; hts D ln-C¡rn Daìe ; Ja ? iaccnc¡t: ridrnin Asst. Ú Fiic ! Fl¿',;l;cr ! i,gc þz-t¿j/ ?¿sL- Dir/äco O Air l',rlgr ! FCSO E Cthe ¡': Page 1 ofofS5 BUSINESS FACADE Page 49 of 172 Agenda Item # 6.7.3 */s Minutes of the Business FacadeFaçade Improvementlmprovement Committee meeting held on Wednesday, May 13, 2015201S at noon. 2.2 COMMITTEE TERMS OF REFERENCE The Business Facade Improvementlmprovement Advisory Committeecommittee - Terms of Reference, was presented. 2.3 APPLICATION EVALUATIONEVALUATION FORM The Business Facade Improvementlmprovement application evaluationevaruation form, was presented. 2.4 PROGRAM GUIDE The Smitherssmithers Storefront Sprucespruce Upup - Program Guide, was presented 3. SMITHERS STOREFRONT SPRUCE UP APPLICATIONS 3.1 CHATTE RS PIZZERIAAND BISTRO The project description for 3847 Fourth Avenue is as follows:foilows: a) paint with rubber exterior paint; b) replace front door with Walnutwalnut door; c) replace window with Walnutwalnut trim; d) new spindlesspindres on porch Walnutwarnut wood grain; e) new alpine inspired brackets; f) new lighting; and g) flower boxes under window. The project timeline is as soon as possible. The estimated cost of the project is $9,388.77. Discussion: The Committeecommittee expressed concern over the following: a) new brackets not looking very alpine themed; and b) the large sign remaining on the roof. 3.2 SPEE DEE The project description for 11561 156 Main Streetstreet is as follows:foilows: a) remove existing built down soffit; b) remove all painted trim detail on front facade;façade; c) remove and replace all existing signage; d) front facadefaçade to be clad (over existing stucco) in Hardi panel shakes in Mountain sage colour; e) glazing in front existing windows to be replaced; f) all new signage made from cedar wood with lettering in the wood; g) new Vintagevintage barn lighting ?xturesfixtures over main sign and metal sloped roofs; h) to keep with the Alpine theme using cedar wood for trim, fascia, and “post""post" detail; and i) new sloped metal roofs over storefront windows. The project timeline is Septemberseptember to October,october, 2015.2o1s. The estimated cost for the project is $48,800. Discussion: The Committeecommittee expressed concern over the First Avenue side of the building. Willwill the mural be painted over or covered with the Hardi panel shakes? Ensure that there are no expansive blank walls,wails, possibility of encroachment agreement on bay windows. ‘ Page 2 ofoÍ 5 BUSINESS FACADE Page 50 of 172 Agenda Item # 6.7.3 r/ç Minutes of the Business Façade lmprovement Committee meeting held on Wednesday, May 13, 2015 at noon. 3.3 BC WEB INC The project description for 3855 Second Avenue is as follows: a) extend the roofline of the entrance to cover the stairs; and b) extend timbers and facade. The project timeline is Summer to Fall 2015. The estimated cost for the project is $9,500. Discussion: The Committee expressed concern over the photo not showing any handrails on the stairs and lack of accessibility into the building. 3.4 HBH LAND SURVEYING INC. The project description for 3750 First Avenue is as follows: a) replace existing lights; b) repaint stucco, wood and facade; and c) install a hanging sign. The project timeline is June 15,2015 to June 30,2015 at an estimated cost of $2,500. Discussion: The Committee debated about the merits of the shrubs in front of the building. 3.5 2026 ENTERPRISES LTDA/VAYNE CALLISON The project description for 1323 Main Street is as follows: a) addition of brick column expressions along base; b) wooden knee joints; c) reduce window size of old video store; d) continuation of existing painted wooden siding; e) re-clad the parapet with cedar shingle siding; and f)add two peaked roof expressions for signage. The project timeline is May 20,2015 to June 30, 2015. The estimated cost for the project is $38,430. Discussion: The Committee expressed concern over the free standing, non- conforming sign in the parking Iot of this property, and whether or not the mural on the Highway 16 side of the building would be removed; and whether or not the Fourth Avenue side of the building would be painted or if the wood siding would be installed. Page 3 of 5 BUSINESS FACADE Page 51 of 172 Agenda Item # 6.7.3 atr Minutes of the Business Façade lmprovement committee meeting held on Wednesday, May 13, 2015 at noon. 3.6 STEAK HOUSE ON MAIN The project description for 1314 Main street is as follows: a) paint all exterior walls; b) change and replace existing cedar shakes on top front of building; and c) build an overhang coveied with shakes. The project timeline is July to November 2015. The estimated cost for the project is $10,000. Discussion: The committee members felt this apprication was incomplete and more detail was needed in the proposal. Discussion that this building needs a façade improvement, and would like to advise applicant tõ strengthen application and reapply next year. D. sargent, chief Administrative offícer left for the duration of the meeting (1:02 p.m.). 3.7 DAWN DUSK There are two options for the project located at 42g1 Broadway Avenue. option #1 includes the following: a) reclad storefront with vertical barn boards from existing masonry to soffits; and b) timber knee braces over windows with open rafters. option #2 includes the following: a) reclad storefront with vertical barn boards from existing masonry to the solar panels; b) reclad with standing seamed steel from the solar panels to the soffits; and c) timber knee biaces over windows with open rafters. The project timeline is July 15 to 2s, 201s. The estimated cost for Option #1 project is $10,000 and for Option #2 project is 911,000. Discussion: The Committee members favoured Option #2. 3.8 KITCHEN WORKS The project description for 1230 Main street is to remove and replace cedar shingles on façade awning. The project timeline is August to septembe¡ 2o1s. The estimated cost for the project is $2,520. Discussion: The committee members felt this application was incomplete and more detail was needed in the proposal. P. Goodacre left for the duration of the meeting and J. McKay took over the role of Recording Secretary (:2T p.m.). Page 4ol5 BUSINESS FACADE Page 52 of 172 Agenda Item # 6.7.3 Vs Minutes of the Business Façade lmprovement Committee meeting held on Wednesday, May 13, 2015 at noon. 4. PROJECT SELECTION 4.1. Mayor Bachrach asked the voting members to rank each of the projects. The numbers were tallied and the Committee further discussed the merits of the applications. Tomlin/ THAT the Business Facade lmprovement Advisory Gommittee recommend that Gouncil award the $20,000 grant from Northern Development lnitiative (NDl) Trust for the "Smithers Storefront Spruce Up" Program to the following businesses: 1) $5,000 to 1156 Main Street (Spee Dee); 2) $5,000 to 1323 Main Street (2026 Enterprises Ltd./Wayne Gallison); 3) $4,500 for Option #2to 4281 Broadway Avenue (Dawn2Dusk); 41 52,250 to 3847 Fourth Avenue (Ghatters Pizzerla and Bistro); 5) $2,250 to 3855 Second Avenue (BG Web lnc.); 6) $SOO to 3750 First Avenue (HBH Land Surveying Inc.); 7) $SOO to 1230 Main Street (Kitchen Works); and 8) $0 to 1314 Main Street (Steak House on Main). CARRIED. 5. ADJOURNMENT 5.1. Tomlin/ THAT the meeting be adjourned (1:33 p.m.) CARRIED. Taylor Bachrach Mark Allen Mayor Director of Development Services Certified a True and Correct Gopy of the minutes of the Business Façade lmprovement Committee meeting held Wednesday, May 13, 2015 at noon in the West Fraser Room, 1027 Aldous Street, Smithers, B.G. Deborah Sargent Corporate Administrator Page 5 of 5 BUSINESS FACADE Page 53 of 172 Agenda Item # 6.7.3 BUSINESS FACADE Page 54 of 172 Agenda Item # 7.1.1 ttJ Town of o Sm1ther REPORT TO COUNCIL DATE: May 19tn, 2015 REP9RT: DEV15-45 FROM: Liliana Dragowska, Planner FILE: 3030-20/DV15-06 SUBJECT: Eþvelopment Variance Permit Application for 1912 Pdncess Steet, Smifüers, BG Legally Described as Lot A, Section 30, Township 4, Range 5, Goast Distict, Plan PRP1¿1828. RECOMIUIENDATION: THAT Council approve Development Variance Permit Application DV15-06 for 1912 Princess Street to vary Section 4.1.2 Zoning Bylaw No. 1403 by reducing the exterior side yard setback for a proposed garage from 3.5 metres (11'6") to 1.2 metres (3'11"). BACKGROUND: The Development Variance Permit Subject Froperty application was received on May 6th, 2014 (see attached). The subject t- property is located at 1912 Princess Street at the corner of Sixteenth Avenue. lts area is 869m2 with a 21.63 m lot line length along Princess Street u, and 40.19m exterior yard lot line length U' m Avenue. x m {B along Sixteenth { Þ m z m { proposing remove m ß The applicant is to z m ùÐ carport and replace it with a { z the existing j - -{ t new 4.6m x 9.75m (15ft x 32 ft) - g enclosed garage. The proposed garage m o(, will be constructed to match the design z m À c z o) of the existing single family home. The m c m It Þ application is also ProPosing to b resurface the existing driveway with red brick pavers. -l CAO Dir/DS ., Dir/FlN Li Agen Date: May 26th 2015 Dir/CS ¡ DirM/O I Bldg lns f ln-Cam Date: Placement: Staff "A' Admin Asst.l Fire r Planner - Agenda Other: Dir /Rec 1 Air/Mgr t: PCSO l DV15-06 Page 55 of 172 Agenda Item # 7.1.1 '3 COUNCIL Page 2 Report DEV15"45 lan The subject property is designated as Single Family Residential in the Official Community Plan and is zoned R-l Single Family Residlntial ¡n íhe Zonig Bylaw No. 1403. Zone permits ]ng.n-t attached garages and maximum parcel coverage of 40% for all buildings and structures. The existing home and proposed garage do not exceed this garcel coverage and meet all other regulatíons in the Single rañrity É,esidentia I Zoneaside from the exterior side yard setback. DISGUSSION: proposing ][e-angligant is to remove the existing carport and replace it with a new 4.6m x 9'75m (15ftx 32ft) enclosed garage. The propõsed garagewili be constructed to match the d-esign of the. existing single- family home. Tné apptication is also proposing to resurface the existing with red brick pavers. Beiow is the applicant,s propósat and photo _driveway of the existing carport, the light blue is the existing and the black lines are the proposed: The existing carport is currently non-conforming as it encroaches on the exterior side yard setback. fronting Sixteenth Ave. The applicant and home owner feels that the exiéting carport is dilapidated and constructing a new garage, along with drive*"yìrü;";;;i: and painting the single family home wlll substañtially improve tne bok of t-ne jroperty and neighbourhood. Princess Sfæt + 21 6m 1912 t8l8 35rn Siþ yard S€{bad( as per Zonhg Eylew t4O3 I LOlA 8@ sq-m. Èop6ed f 2m SirÞyad Sebad( Existing Resklence 40.1qìn o o@ Prcposed Gange ¡l57m x9.7gn Existing Carport ('15frx 32ñ) Plan o PRP't.t828 c 0 c @ -e 6 ao oa o T E f @ DV15-06 Page 56 of 172 Agenda Item # 7.1.1 t/3 COUNCIL Page 3 Reporfi DEVí5.45 The Sixteenth Ave side of the property has a 4.7m wide boulevard with an overhead underground power line. The ProPosed garage will not adverselY affect any future infrastructure development within the boulevard, nor will it be affected by the overhead power lines. Being a corner lot, safe stoPPing sight lines for traffic are imPortant considerations when looking at building setbacks off a street' The existing carport and proposed garage is setback approxi mately 21m from the front ProPertY line along Princess Street and will not adversely affect sightlines when traffic is approaching the corner intersection. Staff has no objection to recommending approval of this minor variance request given the lot configuration and sight lines of this intersection. COMMUNIGATION: public notice letters have been mailed to adjacent property owners within a 60-metre radius advising them of the proposed variance and opportunity to provide written comments to Cãuncil prior to tne n¡ay Zetn2015 Regular Meeting. ADVISORY PLANNING COMMISSION : The Advisory planning Commission reviewed and discussed concerns regarding this appfication ¡tr May lgth, 2o1s meeting. The Commission had no quorum, however the foliowing consensus"i was made with four members of the Commission: THAT the Advisory Ptanning Commission recommends that Council approve Devetopment Variance Permit Apptication DV15-06 for 1912 Pnncess Sfreef to vary Secffon 4.1 .2 Zoning Bylaw No. 1403 by reducing the exterior side yard setback for a proposed garage from 3.5 metres (11'6") to 1.2 metres (3'11). OPTIONS: 1. Recommend that Council amend the application prior to approving the DeveloPment Variance Permit. 2. Recommend that Council deny the Development Variance Permits. S by Submission approved bY: Liliana MCIP, RPP Deborah MC RPP Planner Chief Administrative (cAo) ATTAGHMENTS: Attachment A - Development Variance Application from Dareen & Debi Fuerst (6 pgs) Attachment B - Notice of DevelopmentVariance Permit DV15-06 (2 pgs) -idevelopmentLO seruic€s\development 2O1S\dv 1546 debb¡e & danen fuerstveport to apc dvlS{6.doc DV15-06 Page 57 of 172 Agenda Item # 7.1.1 DV15-06 Page 58 of 172 Agenda Item # 7.1.2 LtL Town of o Sfnlther REPORT TO COUNCIL DATE: May 1 5,2015 REPORT: AIR 15-08 FROM: Rob Blackburn, Airport Manager FILE: 8400-03 SUBJECT: Airport Garbage Bin Replacements RECOMMENDATION: THAT Council authorizes the purchase of six new garbage and recycle receptacles at the Smithers Regionat Airport for the quoted price of $15,040 plus taxes; AND THAT Council approve the use of a single source supplier, Wishbone Site Furnishings, a distributer of Haul All, who is the only known supplier of animal proof containers. PURPOSE OR BACKGROUND: Currently, the airside garbage receptacles at the Airport are repurposed 45 gallon drums with homemade lids. The drums are rusting, unsightly and difficult to empty' The current groundside garbage bins in the parking lot and in front of the terminal building are decorative concrete barrels. These barrels are often accessed by ravens and otñer critters which spread garbage throughout the property. All garbage bins at the Airport must be animal resistant to prevent loose debris on the airside which is hazardous to aircraft. There are no recycle containers outside the terminal building and the only Town recycling receptacles inside the building are located in the secure holdroom. DISCUSSION: Airport Staff have worked with local and provincial suppliers for a few months trying to source adequate animal proof garbage receptacles. Although there are suppliers that supply units similar in appearance, none have been found that can keep animals out cAo - Dir/DS - Dir/FlN - Agenda Date May 26,2015 Dir/CS : DirMO - Bldg lns - ln-Cam Date: Agenda Placement: Staff "4" Admin Asst. ' Fire I Planner - Other: Dir /Rec a Air/Mgr ¡ PCSO ! AIRPORT GARBAGE BINS Page 59 of 172 Agenda Item # 7.1.2 *17 Regular Gouncil Page 2 Report: AIR 15-08 and be unloaded from the front or rear. Unloading from the front or rear prevents the lifting of heavy wet bags that often rip while being removed. The proposed airside units are single bear proof bins that can be unloaded from the rear. These receptacles have the option to place advertising on the sides of the garbage bín which could, once marketed, become revenue for the Airport. The proposed groundside receptacles will be triple bay units. Each of the four stations (two in front of the terminal building and two in the parking lot) will have a bay for waste, a bay for cans and bottles, and an extra bay which can be used for trash or recyclables. lf in the future, the current recycle program expands to include the Airport, the extra bay could easily be converted to accept items allowed within the program. Advertising spaces can be made available on the triple station in the future. The decorative concrete barrels will be reused by the Works and Operations Department to replace damaged units around Town. POLICY CONSIDERATIONS : Purchasing Policy Finance - 006 Purchasing, is requested to be waived. RESOURCE IMPLIGATIONS : The purchase price of the new receptacles will be covered underthe approved 2015 Airport Capital Budget. Some of the remaining $19,000 capital budgetwill be used to replace receptacles inside the terminal. Respectfully submitted by Approved for submission by: Rob Blackburn Debo h Sargent Airport Manager Chief Admin Officer RB/dc c:\documents\interoffice correspondence\council reports\2015\air l5 - 08 garbage can purchase.docx AIRPORT GARBAGE BINS Page 60 of 172 Agenda Item # 7.1.3 /g Town of o Sm1ther REPORT TO COUNCIL DATE: May 12,2015 REPORT: ADl,ll15-22 FROM: Deborah Sargent FILE: 0360-01 Chief Administrative Officer SUBJECT: Council 2014'2019 Remuneration Review RECOMMENDATION: THAT Council appoints four individuals to a Council Committee to review remuneration for the Mayor and Council for 2015-2019 inclusive. BAGKGROUND: ln octobe r of 2011, Council ratified the appointment of four individuals (Teb Bob, Chair, Kelly Ehalt, David Stene, and Dean Macdonald) to a Council committee to review stipánds foi tre Mayor and council for 2012 lo 2014. The committee reported back. to Council on November 4,2011, with nine key recommendations. See full report attached. The Council decisions in November of 2011 were: 1. to maintain the existing remuneration rates for Mayor and Council and to increase these each year according to the September Core Consumer Price index; 2. To continue with the existing per diem rate of $125.00/day; 3. To defer the establishment of an annual travel cap for all Council travel to budget deliberations. DISGUSSION: It has been approximately three and a half years since Council remuneration levels have been reviewed. ln the iall of 2011 when the remuneration committee reviewed the Date: MaY 26,2O15 cAo , Dir/DS - Dir/FlN Agen Dir/CS Dir¡VO Bldg lns ln-Cam Date: Agenda Placement; "4" Admin Asst. Fire - Planner Other: Dir /Rec - Air/Mgr . PCSO COUNCIL REMUNERATION Page 61 of 172 Agenda Item # 7.1.3 Ak Regular Council Page 2 Repoñ: ADMI5-22 Mayor's stipends compared with 30 other communities of similar size, it was found to be below average and recommended to be increased by 17.39%. and Council members stipends to be increased by 13.83%. Neither of these recommendations was adopted by Council. Since the 2011 review, there has been a trend in local government for Mayor's and members of Council's stipends to reflect the level of time and effort required to attend to Council business and maintain active relationships with their constituents and be actively involved in their communities. The four person committee in 2011 undertook a comprehensive re,,riew of all facets of Mayor and Council remuneration and provided their report back to Council within a 2- month time period. The externally appointed committee was an excellent way for Council to consider its stipends in a transparent and objective way, utilizing the expertise of the local business community. POLICY CONSIDERATIONS : Policy COU-004 Council Remuneration is the current policy that establishes the rates of remuneration for the Mayor, Acting Mayor and Council members. Policy FIN-008 Travel Expense-Mayor and Council is the policy that determines the rates of reimbursement for Council travel. RESOURCE IMPLIGATIONS: The current 2015-2019 Financial Plan is based on the current rates of remuneration for Mayor and Council. lf Council were to adopt any changes as recommended by the Council remuneration committee, these changes could be incorporated into the 2016 Annual Budget. Respectfully submitted : Sargent Chief Administrative COUNCIL REMUNERATION Page 62 of 172 Agenda Item # 7.1.3 3lç Û3éa-Le .l 5m1tne^'Itimol. i ífi p ì'! eÈí ij Pi ;ttilttÌ Pü council Remuneration Review Committee COMMITTEE REPORT TO COTINCIL Date: November 4,201I To: MaYor and Council From: Council Remuneration Review Committee Subject: Revierv of the Mayor's and Council's stþends for 20I2-20L4 inclusive Attachments: Appendix "4", Material Considered by the Council Remuneration Review in Reaching the Recommendations Recommendations: 1. That the Committee report be received; 2. That the 2012Mayot's remuneration be set at $22,000.00; 3. That the 2072 Actng Mayor's remr¡nerationbe set at $22,000'00; 4. That the Z}l2Depaly Mayor's remr¡nerationbe set at $11,000.00; 5. That the 2012 Councillors' remuneration be set at $10,000'00; percent (1%o) 6. That the for 2013 aú,20I4 all of the foregoing remuneration rates be increased by one per aûnrm over the immediate proceeding year,fot more certaint¡r, as follows: 2013 2014 Mayor 522,220'00 522,422'00 Aciing Mayor 822,220.00 822,422'00 D"p"tV MaYor $11,100'00 $11,221'00 Councillors $10,100.00 $10,201'00 paid Further that the amounts paid under this rec nendation, 1/3 of the amount be deemed to be as an allowance for expenses incidental to the discharge of the positiorr's duti_es; 7. That for z0lz - 2014 tieMayor and Cor.ncillors should only be reimbursed for actual receipted cost effective' an expenses while out of town. if o"ttat receipted reimbursement, is not practical or or less, ouì of town per Diem rate of $100.00 for over four (4) hows and $50.00 for four (4) hours be implemented; for the fust 8. That the mileage rate $.52 Per kilometre for use of a Personal vehicle be maintained 5,000 kilometres reimbursed in a calendar year, for kilomefres over 5,000 the rate would be $.46 the two- subject to resüiction that the reimbursed amount, must not exceed the equivalent amount of for week advanced booking economy retum airfare to/from the destination That the mileage rate the years 2012 - 20t4be set at the rate considercd reasonable by Canada Revenue Agency as published periodically in Section 73.06 of the Income Tax Regulations; 9. That for cach ycar startingin}}l2 Council cstablish a "hard" cap on thc total travcl costs, ofoll by kinds, allowable for the Mayor and Councillors and that the "h¿t¡d" cap noL exceed $45,000'00 the year 2014. L] B;iiDs u GrjFl;l Çþ.t tr rì+r5 rr.. .l [:---*:.,¡ Ûe:9; 1ì-'Frì n fiì#',TC Lj +¡+j.¡¡u lie:t' Ü i;;¿ u (ri¿¡rr:¡r tr F.5:-is' F.,j;i:¡ n Fû9'O C CÌisr: - Uiìi ilÈv *-1*11T'-" COUNCIL REMUNERATION Page 63 of 172 Agenda Item # 7.1.3 1/r Background: At the meeting of October ll,20ll Council passed the following motion "THAT Council ratifies the appoinhent of the following four individuals to a Councit Committee to review stipends for the Mayor and Council for 2012 to 2074, inclusive: - - - as recommended in Report ADM Il-072 dated Octob er tI,ZOtt from D. Sargent, Chief Administrative Offi.cer (0360-01)." The persons appointed to the council Remuneration Review cornmittee were: Kelly Ehalt, Co-owner Hetherington & Hooper Stores Dean MacDonald, General Maaager, Pacific .West Inland Resources, a division of Fraser Timber Co. Ltd. Dave Stene, Chief Executive Officer, Bulkley Valþ Credit Union . Tedd Bobb (Chair), Retired Accountant Ms. Deborah Sargent, ChiefAdminisfadve OfEcer of the Town of Smi+.hers, was assigned to the Committee to perfonn administrative duties and to assíst with providing resogrce and iesearch materials. The Committee verbally agreed amongst themselves and with Ms. Sargent that, all commr¡nications would be via email and all required information would be circulated before mãetings. The Committee met on October l9,2}ll initially with Ms. Sargent to review the provided information, obtain verbally background about Remunerafion, Per Diem rates and Mileage rates. The Committee determined that the term "stþends" shoutd include direct remuneration paid to membe¡ of Council, per Ðiem allowances, mileage reimbursed and travel experses paid to a third prrty fo. ot oo behalf of aMembers of Cor:ncil. At the next meeting on October 26,2017 the Committee reviewed additional information and received additional verbal explanations from Ms. Sargent. The Committee requested that Mayor Cress Fa¡row make a separate presentation outlining the time commitments and duties of a mayor. Also Deputy Mayor and Councillor JoAnn Groves was requested to attend to provide insight into the time involvement and duties of a counciilor. The Committee members asked anumber of questions of the Mayor and Councillor during their individual presentations. The Committee, with n9 other persons present, considered all the research, information, verbal input, presentations and statistical analysis to postulate the aforesaid recommendations. Committee Recommendations and Rationale: Once the Committee defined the terrns of reference to be; to made recommendations to the Mayor and Council on only three facets of their overall remuneration, which are direct remuneration, per óiem trar¡el rates and mileage allowance for use ofpersonal vehicle for the yeas 2012 to 2014 inclusive as well as to 'We comment on the travel budget. began a process of data review and analysis. The question and ¿rnswer sessions with the current Mayor and Councillor greatþ assisted in our better understanding the roll, duties and time commiünents ofthe positions. Recommendation: That the 2012 Mayor's remunerstion be set at 522,000.00; 2 COUNCIL REMUNERATION Page 64 of 172 Agenda Item # 7.1.3 ,/s Rationale: ch population. The data as analyzed disclosed the following: Mayor Population $7.12lperson Highest $38,755 $3.59lperson Smithers $18,741 $2.07lperson Lowest $14,1 12 $3.9l/person Median $21,513 $4.20lperson Average s23,936 remuneration over the past 10 years The Committee next looked at the history of the Mayor of Smithers' which disclosed an average year over year increase o reviews' inforrnation it is believed that the 1996 and 1998 increases were the results of external council members, is the Another ratio that is considered when reviewing- the remuneration of a Mayor and ouncillor to recognize the additional work and ortant, as the cr¡rrent cultural of a ís to increase ttre mayors' remr:neration e looked at the number of times a Mayor's l municipalities and found the median to be 2'00 times were median 2.13 times and the average and the average 1.89 times. The comparable ratios for Smithers 2.13 times. should be 2.20 times tlat The Committee deterrnined that the ratio for ttre Mayor of Smittrers remuneration of a Councillor in recognition of the addition time commitnents. review of the Smithers Based on the peer group municipalities Mayors' remuneration, the lack of external increases we concluded Mayor,s remuneration for possibly 13 years ancl 10 yeats of the lower than average reuruleÎatior for 2012 put flrat n 17.3g0lo incrcasc for 20l2is warrantcd. Tlrc rcìommclded Mayor's slightly above the median smithers slightly below the average and above the median in remuneration and and avetage per Person ú54-22- years 2013 and2}l4,if warranted' The last issue was to determine a fair and realistic increase for the - a token off set of inflation ol lYo which because of the large catch up increase recommende d fo¡ 20i2, only for each year is included in the recommendation' Rqqommg.firdation: That the 2012 Acting Mayor's remunerhtion be set at 822,000.00; Rationale: a member of council has to This rate of remuneration would likely only be for a short period of time when should be that of the Mayor' take on the Mayor's duties full time, th"t"fore, for that period, the rate 3 COUNCIL REMUNERATION Page 65 of 172 Agenda Item # 7.1.3 ¿/s Rccommendatio. [: That the 2012 Deputy Mayor's remuneration be set qt 811,000.00; Ratioqale; For the last 14 years in Smithers, the ratio of the Deputy Mayor's has been one-half the remureration of the Mayor and the Committee sees no reason this ratio should be changed based on the available information. Recommçndation: That the 2012 Councillors' remuneration be set at t10,000.00. This recommendation was based on the rationale that the Mayor's remuneration should. be2.2times that of a Councillor- The Committee undertook the same statistical analysis of information available from 22 peer municipalities in British columbia, which discrosed the following: Councillor Population Highest $15,793 $3.91lperson Smithers $8,785 $1.ó8/person Lowest $7,500 $1.04/person Median $11,695 $1.99lperson Average gtr,7g2 $2,1O/person The Committee next looked at the history of the Councillors of Smithers' remuneration for the past 10 ¡'ears which disclosed anaverage y"* ot", year increas e of 1.60%and for the past 16 years an average year over year increase of 4. 1996 Q0.43Yo), 1998 (1r.67 the additional large increase Mayor's remuneration and that of a Councillor. For the same reasons as for the recommendation on the Mayor's increase, we concluded that a l3.g3yo increase fot2}72 is warranted. The recommended Councillors' remuneration for 2}I2hasSmithers slightly below the average an<1 the meclian ín remuneration and slightly below the median and the average perperson at $1.92. Recommendation: Thatþr 2012 - 2014 the Mayor and Councillors should only be reimbursedfor actual receipted expenses while out of town' If octual receiptedreimbursement, is not practical or cosi efective, an oit o¡toin pq Diem rate of $100.00for overþur (4) hours qnd 850.00foifour (4) hours or-i"rr, be implemented; Rationale; The Committee has grave concems about the policy ofper Diem allowances with no provision or requirement of the recipientproducing documentation, às this is foreign to the members' private sector experience' The culture of local government appears to favour the pãyment of per Diem allowances. The Mayor and Council per Diem rate of be $125.00 for over four (a) hours and $OZ.sO for four (4) hours or 4 COUNCIL REMUNERATION Page 66 of 172 Agenda Item # 7.1.3 Vç Provincial Government, the Federal Government' the be too generous. For that reason, if reimbwsement the exiJting undocumented per Diem allowance 00 and ahalf-daY rate of $50'00' Recommendation: That the mileage rate ß.52 per kilometreþr kilometres reimbursed in a calendar year, þ restríction that the reimbursed qmount, must not exc to/from the destînati oit, by Canqda Revenue Agency as published periodically in Section 73.06 ofthe Income Tax Regulations; Rationale: is The comm .mt reasonable, ls considered Pubtished reduced rate covers the actual operating costs per kilometre. Recomme4datiqn: q tr-ryel costs, of all kínds' Thatþr eachyear starting in 20..2 Council establish "hard" caP on the total by the year 2014' allowable for the Mayor and Councíllors ond that the "hard" cap not exceed fi45,000'00 Rationale; allowance also looked at Expenses Paid on a group and felt that the rate ofincrease is il establishing, a "hard" oapped amount the to monitoring each other's fravel expenses' and Council have placed in We the Members ofthe Cornmittee appreciate the level of trust that the Mayor assistance she provided to us discussion, anaþis and soul searching' These recommendations were not made lightly but only after much Council pass on to the new Council, next As a suggestion rather then a recommendation, we would ask that stþencl within the next tbree month, that an external review be undertalrctt óf úro Mayor's and council's yeafs. necessary task' It was a privilege to be asked to particþate in this important and 5 COUNCIL REMUNERATION Page 67 of 172 Agenda Item # 7.1.3 o/r Appendix '.A') 20L1 Council Remuneration Review Committee B ackground Information Considered - District of Vanderhoof, Council Remuneration Task X'orce, Report to Council, June22,201l; - Town of Smithers, Policy #: COU-004, Council Remuneration, January 13,2009 which established remuneration rates for the yearc 2009-20II; - Town of Smithers, Policy #: FIN-008, Travel Expenses, April 13, 2010 which established the per diem rates for time away from Smithers at 4 hours or less at $62.50 and over 4 hours at $125.00 as well as a mileage rate of $.47 per kilometre .¡¡hich was subsequentþ increased to $.52 per kilometre; - Civiclnfo BC - Surveys and Statistics- Mayors and Councillors Renuneration and Expenses (20ll) for 24 communities in British Columbia with population between 4,000 and 5,000. This survey excluded information for Vanderhoof and Smithers (included in final considerations); - Civiclnfo BC - Surveys and Statistics- Mayors and Councillors Remuneration and Expenses (2011) fo¡ 5 communities along Highway 16 from Prince George to Prince Rupert not inthe above survey; - press report of Terrace Daily, October II,20ll "Tetrace Councíl Set fu fncrease Mayor's Paf' and the CFTK TV ,Ioca| news release, October 12,20!!,'?ay røísefor Terrace mayor posìtion"; - City of Prince George, Council Remuneration Committee, Committee Report to Council, I|l{a¡r20,2011; - BC Government Travel Allowance Information, effective March 29,2009 full d.y per diem S51.50, half day per diem 925.75 and vehicle allowance $.50 per kilometre; - confidential verbal report via the Chair of rates paid by major mineral development coqporation operating in the Smithers ¿nea per the Controller , per diem allowance $55.00, mileage $.50 per km. and of rates paid by diamond drilling company headquartered in Smithers per the Operations Manager, per diem $45.00, mileage $.50 per km.; - Town of Smithers, Schedule of Council Renunerafion and Expenses, for the year endeci December 31,20T01, - Town of Smithers , Mayor and Councillors Remuneration for 1995 to20Ll including % increases year over year; - Town of Smithers, Rates for Mileage Allowances , Il2Day Per Diem and Full Day Per Diem for 1995 to 2011; - Town of Smithers, Expenses Paid (inoludingper diems, travel costs, accommodations, conference registrations) broken down separately for the Mayor and All Councillors for the years2006to 2010 and the 2011yearto date amounts; - Fedcral Government, National Joint Council, fuli dayper diem allowance $87.55; - Regional District of Bulkley -Nechako , Bylaw No. 1618, 20ll"Lbylaw to amend "Regional District Directors' Remuneration, Bylaw No. 1499,2009' August lï,z}Il,which set the out of District meals per Diem at $80.00 and the Mileage Allowance at $.51 per km.; - Regional District of Bulkley-Nechako, Statement of Directors Remuneration (and Expenses), for the year ended Dscember 31,2010; - Town of Smithers,2012 COUNCIL MEETING SCHEDIILE. COUNCIL REMUNERATION Page 68 of 172 Agenda Item # 7.1.4 3 Town of o Sm1ther I REPORT TO COUNCIL DATE: May 1 5, 2015 REpORT: DEV1S43 FROM: Mark Allen, Director of Development services FILE: s3go-20t2015-03 SUBJECT: First Avenue Storm Sewer - Contract Award RECOMMENDATION: IHAT Council approves amending the 2015 Capital Plan by increasing the Storm Sewer lmprovement Program budget by $22,000 to $82,000, with funds to come from the Utility Operating Surplus; AND THAT Council awards the First Avenue Storm Sewer Contract #2015-03 to Canyon Contracting Company from Smithers, in the amount of $7g,512.17 excluding GST. BACKGROUND: As identified during Capital budget meetings, the 3900 Block of First Avenue, between Queen and Columbia streets, is in need of major road reconstruction. There is inadequate storm sewer, sections of curb and gutter have failed, and the asphalt is in poor condition. This road section was identified in the 2004 Paved Road Maintenance plan as one of the worst road sectionä in Town. Over the past 10 years, higher traffic volume streets were repaved; however, this road section is scheduled for the necessary reconstruction in this year's Road Capital Upgrade Program. The underlying road drainage issues need to be addressed prior to repaving in órder to protect the pl-anned roadworks investment. To include the most local contractors, the storm sewer improvements were tendered Ylg"ll.t_"p1t"19 contract from the paving. The invitation to tender was issued on April 10'n, 2015. At the tender opening on May 14th,2015, only one tender was received: Tenderer Business Location Price (excl, cST) Canyon Contracting Company Smithers $62,912.50 cAo ! Dir/DS ! Dir/FlN ! Agen Date: May 26,2015 Dir/CS ¡ DirÂ/l'/O ! Bldg lns I ln-Cam Date: Admin Asst. ! Fire ! Planner ¡ Agenda Placement: Staff 'A' Reports Dir /Rec ! Air/Mgr I PCSO ¡ Other: "printed on Rainforest All¡ance - FSC ceñ¡fied recycled paper,' FIRST AVE. STORM SEWER Page 69 of 172 Agenda Item # 7.1.4 i3 Regular Council Parre- 2 Þanaí. FlElrlE ,â - --r- - I rslrvr ¡. yÈ t ¡ t,rtt, DISGUSSION: is funded from the Storm Sewer Capital lmprovements Program budget, annually l9r any unidentified projects, or for emergencies. This projec-t is use two (2) years of the budget to extend the First Avenue storm êewer Block. During the review.of the existing storm drainage for this street section, Development Services identified drainage problems at the cãtch basins near Columbia Street and sections of heaved, broken and rotated curbs. Half-way up the street, a low point developed over time which traps storm water and compounds the asphalt probiems during freeze-thaw conditions. To address this, the storm sewer main must be extended at least 53 metres and a new manhole and two new catch basins installed. These items were included in the contract and will be corrected. It would be good engineering practice for the Town to install the services from the new main to property lines at this time, prior to paving. Any new development in the future would be required to connect to the storm sewer, and would result in patching the new asphalt. The cost to service all 11 homes adjacent to the proposed siorm sewer main would be $16,599.67 at this time. This was á Provisional item in the contract, not part of the base tendered price. ln March, letters were sent to homeowners advising them of the opportunity to connect to the municipal storm sewer system for either theãctual contraci þrice or the flat rate charge of $2,500 (as. per Bylaw 1642), whichever was less. The teñdered price for this Provisional ltem ¡s $1,553.93 per service. Only one homeowner of a possible 1l expressed interest in connecting to the proposed storm sewer. Staff recommend that Council increases budget proceed -the and with installing the service connections in this contract. Staff will senã another letter to the homeoviners stating that they can either pay the reduced amount by December 31st, 2015, or pay the bylaw flat rate amount when they do decide to connect, or are required to connect during a redevelopment project (requiring a Building permit). The storm sewer improvements are planned to be installed prior to the Road capital !|qaOe prograrn. The specífied Substantial Completion date is on or before Jrly 6"; 2015. RESOURCE IMPLICATIONS : There are adequate funds in the Utility Operating Surplus, as the lowest balance in the current projections to the end of 2O1g is $946,627, Revenue will either be realized through homeowners paying the reduced $t,553.93 connection charge in 2015, or paying the flat rate (currenfly 92,500) in the future during redevelopmeni. Development Services staff will administer the contract and construction management as part of their regular duties. POLICY CONSIDERATIONS : The tender process and the recommended award are in accordance with the Town,s Purchasing Policy FIN-000. "pr¡nted on Rainforest Alt¡ance - FSC cerl¡fied recycled paper,' FIRST AVE. STORM SEWER Page 70 of 172 Agenda Item # 7.1.4 3t '3 Regular Council Page 3 Reporfi DEVí543 The $22,000 transfer from the Utility Operating Surplus would comply with the Town's Operating Surplus and Capital Reserve Policy FIN-010 which states the Utility Operating Surplus balance is not to go below $800,000. GOMMUNIGATIONS: The tender was advertised on BC Bid, the Town's website, and 2 editions of the lnterior News. ALTERNATIVES: 1. Award the First Avenue Storm Sewer contract, but not including the storm sewer connections. The contract price would then be $62,912.50 and staff would recommend a $5,000 budget increase to $65,000 to include a contingency. 2. Cancel the tender and postpone the storm sewer and roadworks to a future year. 3. Pursue a Local Area Service for the new storm sewer main and storm drainage improvements at 1O0o/o the owners' costs (as per the Local Area Service Charges Policy DEV-003). Due to the timing involved with the petition and borrowing processes, this would postpone the project to 2016. Based on the g% positive reply to the first letter, staff anticipate the petition would fail and the Town will end up fronting the project costs, as proposed this year. Respectfully Submitted: Approved For Submission Mark Allen, P.Eng Sarge Director Developñrent Services Chief Ad Officer o:Þngineeringþrojects\2O1 S\-contracts 201 5\201 5-03 I st avenue storm seweÀcorrespondence\regular council report devl 543 first avenue storm sewer confract award.docx "printed on Rainforesl Alliance - FSC ce,1ífied recyc¡ed paper" FIRST AVE. STORM SEWER Page 71 of 172 Agenda Item # 7.1.4 -í1*'^j" FIRST AVE. STORM SEWER Page 72 of 172 Agenda Item # 7.1.5 l/ / '¿-- Sffiiîthe REPORT TO COUNCIL DATE: May 21,2015 REPORT: PR 15-05 FROM: Andrew Hillaby FILE: 0360-20 Director of Recreation, Parks and Culture SUBJECT: Canada Day Fireworks - Waive Noise Gontrol Bylaw 1294 RECOMMENDATION: THAT Council waives Noise Control Bylaw 1294 on July 1,2015 due to the fireworks being planned for the evening as part of Canada Day festivities. BACKGROUND: ln March of 2014, Council approved $5000 towards the preparation and implementation of fireworks for July 1,2015 as part of Canada Day festivities. Section 2 of Noise Control Bylaw 1294 states; a. No person shall make or cause, or permit to be made or caused, any noise in or on a public or private place which disturbs the quiet, peace, rest, enjoyment, comfort, or convenience of any person or persons in the neighbourhood or vicinity. c. No person shall play or operate any radio, stereo-phonic equipment or other instrument or any apparatus for the production or amplification of sound either in or on private premises or in any public place in such a manner aS to disturb the quiet, peace, rest, enjoyment, comfort or convenience of the neighbourhood or of persons in the vicinity. DISGUSSION: The planned fireworks will need to be scheduled for after 1Opm on July 1,2015 in order for the public to enjoy the event. Sunset is expected to be after 1Opm. Therefore, the fireworks will be launched between 10:30pm and 11 :30pm. This will create a large amount of noise after the time allowed in the Noise Bylaw. cAo - D¡r/DS Dir/Fin Agen Date: May 26,2015 Dir/CS DirM/O Bldg lns ln-Cam Date: CAA - Fire Planner Agenda Placement Staff A Dir/Rec Air/Mgr PCSO Other: CANADA DAY - NOISE BYLAW Page 73 of 172 Agenda Item # 7.1.5 *.t'z_ -Reoular --v---- Council Pa¡e. ? .Panrrr{' rvrv. ¡. ÞE¡ {E-nE Events will be taking place at Bovill Square on July 1, 2015 starting near noon and finishing with the fireworks. There will be large crowds, much mus¡c and many activities taking place up until 10:30pm. Considering that many of the residents of Smithers will be attending the Canada Day festivÍties and waiting for the fireworks, the impact of waiving the bylaw will be minimal to the residents. Respectfully submitted by: Approved for Submission I Andrew Hillaby Deborah Sargent Director of Recreation, Parks and Gulture Chief Administrative Officer CANADA DAY - NOISE BYLAW Page 74 of 172 Agenda Item # 7.1.6 1/ lt Town of o Smlther REPORT TO COUNCIL DATE: May 21,2015 REPORT: AIR 15-06 FROM: Rob Blackburn, Airport Manager FILE: 8400-20 SUBJECT: Airport Cafe Request for proposals RECOMMENDATION: THAT Council autho.rize^the Mayor and Chief Administrative Officer to sign a 5 year lease agreement with Shilo and Chris Werrell for use of the Airport Café kitchen space, equipment, dining area and basement storage areafor $1 pei year; AND THAT Council'authorize the Mayor and Chief Administrative Officer to sign a 5 year Servic-e Agreement contract with Shilo and Chris Werrell for the operation of the Airport Café in the amount of $5,gSO per month, excluding taxesf with regular operating hours of Sunday to Friday, 7:00 a.m. to g:00 p.m.; AND THATthe 2015 Airport Operating budget additional costs of $16,392.50 to_ the 2015 airport ôafeteria budget, thereby reducing the 2015 net airport operating income A2.lO; AND THAT the 2016-2019 Airport operating budget be amended to adjust the annual cafeteria contracted services budget from g46,560 to $70,200 per year. PURPOSE OR BAGKGROUND: ln 2011, the Town entered into an agreement with Bugwood Bean to operate the Airport café. The 2011 agreement withÞugwood included: o A lease agreement with Bugwood Bean for use of the Airport Café kitchen space, diníng area and basement storage area for $1 per yeai; cAo ! Dir/DS ¡ Dir/FlN ! Agenda Date May 26,2015 D¡r/CS ! DirMO ! Bldg lns ! ln-Cam Date: Admin Asst. ! Fire ! Planner tr Agenda Placement: Staff "4" Dir /Rec D Air/Mgr I PCSO ! Other: AIRPORT CAFE Page 75 of 172 Agenda Item # 7.1.6 itt ll Regutar Council Page 2 tlenarf: ÂlP là - VYnß ¡ A Service Bean for the operation of the Airport Ca endar month prus taxes, which equates to 24.25 per hour; o Upgrades to the kitchen and dining areas to accommodate Bugwood Bean to a maximum of $23,000. Some of thé expenses included n"t" Jirtr"r, a vending machine and renovations io the space, such as"liipment, òaipentry. These upgrades and equipment remain as Airport assets. on February 26,2015, the Town received notice from Bugwood Bean exercising their right to terminate the lease and service contract at thé Airport. Bugwood Bean,s contract and lease will terminate on May 26,2015. Bugwood Bean has done a good job of running the café with few customer complaints. DISGUSSION: Soon after the notice of termination, a Committee of the Whole meeting was held on March 27th,2015 to discuss tne Àiiport cafe and council made the following motion: THAT Staff r.ssue ,, a Request the Smithers Regiongt at fip.ort, .to. s eruice, food seruice, and assrsf with th Staff prepared a ^Request for Proposal (RFP) that was published on the Town,s website on April 1't, 2015, and advértised in tné npäi Btt,;1í,t;; ¿'ãùo-.¿iäonr';ih; lnterior News. Six inte.rested parties picke and registered with the Town. The majority proponen of the o tender closing to clariff any questions or concerns. Several came to the Airport and toured the facility to get a clear picture o operating the Café. At the RFP closing on wednesday, May 6,2015 at 2:00 p,m., only one package was received. The submitted proposal from Shilo and Chris Werrell iq considerate of the Airport,s I operation. Shilo and Chris Werreil are i carry liability insurance; purchase a Compensation coverage. Attached to ing the proponents' vision statement. nue and expenses of the operation will ation. A negotiation of profit sharing based on the outcome of the review. share could be possible. AIRPORT CAFE Page 76 of 172 Agenda Item # 7.1.6 3/,, Regular Council Page 3 Report: AIR 15 - 06 A noted change from the original proposal is that Staff has negotiated an increase in operating hours to include Sunday to Friday 7:00 a.m. to 8:00 p.m., for the proposed price of $5,850 per month, Shilo and Chris Werrell have indicated that they are willing to start operations of the Airport Café as early as June 15th,2015, providing that ãll required permitting is in ptace. The proposal indicates a graduated start to allow the new operator time to assess the market and source additional suppliers. POLICY CONSIDERATTONS : Policy ADM 017: contracts, Leases and Agreements will be followed. RESOURCE IMPLICATIONS: Cost per Days per Hours per Operator month month month $/hr $lrr Bugwood $3,880.00 20 160 $24.25 $46,560.00 Shilo & Chris Wenell $5,850.00 24 312 $18.75 $70,200.00 Bugwood Extension $7,350.00 20 160 $45.94 $88,200.00 Difference old to new $1,970.00 4 152 -$5.50 $23,640.00 ïhe new café proposalwill require a budget amendment: . The difference between $3,880/month and $5,850/month for six months, July to December, of g1 1,820; ¡ An extension to the Bugwood Bean contract for 3 days of May after termination $367.50/day or $1,102.50 totat; . An extension to the Bugwood Bean contract for the month of June, for an additional $3,470; o For a total budget adjustment of $16,392.50; ' $16,392.50 adjustment to the 2015 airport cafeteria contracted services budget, thereby reducing the 2015 net airport operating income from $83,475 to $67,082.50. ALTERNATIVES: Bugwood Bean has offered to continue operations of the Café for a one year period, with the current hours of operation (Mon-Fri 7:00 a.m. to 3:00 p.m.) ior a fee of ' iati,i{::.: j.', fí,rj:riíiiî.jf i:t:ii?¿ì.,, " ¡,i;J: .l{¡ì¡a,'á)¡i í¡¡i]'¡i¡r,:ií ;J-.?¡:îi' AIRPORT CAFE Page 77 of 172 Agenda Item # 7.1.6 ', f/,1 Regurar Gouncir Page 4 Reporfi AIR 15 - 06 $367,50 per day. This extended offer equates to $7,350 per month or $45.94/hour based on the above noted schedule. Respectfully submitted by: Approved for submission by: Rob Blackburn Debora Sargent Airport Manager Chief istrative RB/dc c:\documentsvnteroffice conespondence\council reports\2o15Þir l5 - 06 aírport cafe rþ.docx AIRPORT CAFE Page 78 of 172 Agenda Item # 7.1.6 I t J/t t t Vision Statement Our aim is to be able to share our home wÍth the locals and travelers alike. To shine a light on Smithers: our local foodies, our avid love for organic, seasonal ingredients, some of the best biking trails in the world, a small town with everything you could possibly need. The food we will provide will be healthy, tasty and quick. Pre-made sandwiches, salads, and baked goods will offer our customers many healthy options while traveling. we want all our patrons who ask questions to feel helped. where's the best bike trails? where do we stay? How can I rent a car? What restaurant do you recommend? What airline goes atthis time? Where do I pay for parking? we hope to meet the needs of all the customers so we can make this a lasting an agreeme t, making this café apart of our local airport for many years to come! We also wish to offer a detailed, easy to access guide for those short hrs we are not open. If an airport patron has a question, they will most likely find it in there. If they cant, we'll add itl lBJ Hours of Operation [Option 1J Sunday-Friday 7am- 630pm [Option 2) Sunday-Saturday 7am- Bp* ' AIRPORT CAFE Page 79 of 172 Agenda Item # 7.1.6 lc) MENU: Proposed Name: Dash Ate BREAKFAST: . Muffins o Breakfast cookies ' chia seed pudding bowls with fruit, nuts and seeds [seasonal & Iocal ingredients) o Breakfast wrap or muffin [rotating btwn) . Coffee: drip, Iattes, teas, hot chocolates, Americano, summer fcold brew) - weekly or monthly drink special Lunch: . Pre-made daily sandwiches: . Manwich: a "lumberjack,, type sandwich o chicken & Brie on a baguette with a garlic aioli . Egg Salad fdaybreak eggs) mayo, dill & capers . Protein pack: daybreakegg,Justin's small packet of peanut butter/honey, mini whole wheat pita, cheese, and organic fseasonal) fruit small s&p offered for the egg. This will be offered in a covered to-go package, a Daily soup special --- this may not start immediately. we hope to have it up and going as soon as possible. we really want to take a bit of time to see what people are wanting. . Baked goods: cake or bar every few days. a Pre-made salads: our salads will change throughout the season. **we . have also thrown around the option to worl< with Joan of sweet & savory catering. In hopes she would AIRPORT CAFE Page 80 of 172 Agenda Item # 7.1.6 ,l ( offer her lovely cinnamon buns, cookies, samosas and maybe even her chili's. This would keep inventory costs lower & showcase another excellent local business. o We have also been in contact with feremy who is opening Commodity f uicery to offer a morning glory juice at the airport. Nothing is set in stone, as of ye! but this is something we are very eager to dive into. . (To be determined) 1D) Our intention to serve customers while closed, will be offering a guide to compliment the brochures that are already offered. A binder of tabbed information about our town and services. Example: hotels: sunshine inn, their number and avg rates. we would also like to stock that provided vending machine with tasty, fmostlyJ healthy options, there is something to be said about the odd peanut butter cup! [which we hope to stock/ustin's brand)l we would like to maintain the same system as Bugwood for parking. using the slof and parking passes readily available. LE) Dash Ate's intention is to offer healthy, local, seasonal & organic ingredients. A few considerations come into play when going r00o/o organicl-) cost of ingredients 2) costto customer. AIRPORT CAFE Page 81 of 172 Agenda Item # 7.1.6 I /tt Being a frequent customer at this airporÇ I see the need for a few more affordable items on the menu. we 1000/o stand behind organic and locally grown ingredÍents, however there are times where it isn't affordable. Often those times come when I'm traveling with my whole family [5 people) or wanting a quick cup of coffee tárip) or I neeá r qui.Ëpi.t me up of sugar (cookie) mid shift. That being said, we wish to adopt the use of the "Dirty dozen" system for all of our produce. We will not offer 1,00o/o organic ingredients on all items. we intend on using the seasons to determine our daily specials and muffins. The beauty and time spent in making the products that Bugwood bean offers, is one of a kind, and not to be dismissed, but there is something to be said for a child sized $1 muffin or a cup of $1.S0 drip coffee. we hope to be able to accommodate all patrons. If our customers prefer to have t00o/o organic items, we can then make those adjustments in the future. 2a) our intention is to enter into a 5 year lease agreement with the Town of Smithers. we would like to urilize the storage room in the basement area as well. ZbJ Option L) Sunday-Friday 7am-630pm $SgS0.00 Option 2) Sunday-Saturday Tam-Bpm SZ?+O.OO 2c)we wish to enter into a s year contract as well as paying property taxes on the space yearly. AIRPORT CAFE Page 82 of 172 Agenda Item # 7.1.6 ?lt( 2d) Refer to 2A 2e) At this time we would like to opr out of paying concessions or profit sharing. It's unknown to us, what type of profit we will make. With that being said, this is something we would like to reevaluate and discuss in a year. If we show a profit that is sustaining we would be more then willing to come to an agreement. 2f)We hope that the service we are going to offer will improve the airport patrons experience. Moving forward we would be willing to have further discussions regarding this. 2g) Yes, we will require 1 staff parking stall at this time, if the need for another stall comes abou! we wish to re visit this. 1 stall x 106 peryear = $106 3l 3aJ we have been quoted to carry the general liability insurance in the total amount of $5,000,000 with western Financial 3b) We do not yet hold a health permit to operate a restaurant. However I have been in contact with Kira Jang from Northern Health. she has given us all the requirements and sent us all the forms to be completed. Her and I have been ernailing back and forth to ensure things get moving once we have the lease agreement. AIRPORT CAFE Page 83 of 172 Agenda Item # 7.1.6 .1oi t t 3c) I have signed up, but we have not yet received the clearance letter in the mail. 3d) No, we have not yet received a business license, as soon as we are chosen to take over this lease, we will be prompt in getting ir. 4) 4a)we are more than willing and excited to participate in meetings twice yearly. 4b) our in-terminal advertising with be our sign above our lease space. The need to change this may arise, we hope to discuss and address this then. 4c) we will Ieave the space as is now. we will add a menu area, where the current one is now sitting, as well as a sign. $500 est, el Forthe additional sum of moneywe are offering double the hours that the current proponents are p.orriding. Based off of shilo's local airport knowledge, the reason we have chosen to use Saturday as our "day off is simply that Aircanada only runs L out of their 3 flights that day fam flight onlyJ, Flawkair also only departs in the morning un¿ comes in dropping passengers at night. central Mountain Air does not come in or out that day as well. Therefore there is far less need for parking, & even coffee. sunday however ALL flights resume. we feel there is also a void to fill in Smithers, which on sundays there is very little AIRPORT CAFE Page 84 of 172 Agenda Item # 7.1.6 tr/, I Ì , i I open. If we are to be open for the passengers as well as outside customers, it could possibly bring more business to the café. (le: the new subdivision at Lake Kathlyn.) Some people will drive out of their way for a good Sunday cuppa! *we wish to follow Bugwood beans lead and oÍfer a carafe of coffee & tea for those passengers in need on Saturdays, that along with the guide we suggested should be sufficient for our patrons for few hours we are closed. Regarding the closing time of 630pm, since shilo does work casually at Hawkair, She she's a trend with passengers, its very uncommon to find we have anyone looking for anything but their family, friends home & pillows! Option2 schedule Reflects us being open 7 days a weeþ for all flights departing & arriving. In closing Chris and I offer many talents and years of experience working with people, Chris' background is coaching & running a 3Operson unit crew. shilo has been working with people since starting her work career. Having worked as an executive administrator, server & running her olyn, _Wgd_dtng lann b ess, gives our team the knowledge and experience to be the best ambassadors for the smithers Airport! AIRPORT CAFE Page 85 of 172 Agenda Item # 7.1.6 -] (.,r*-l AIRPORT CAFE Page 86 of 172 Agenda Item # 7.2.1 Town ofo STI°WI"ifitherSm1ther REPORT TO COUNCILGOUNCIL DATE: May 14,14,20152015 REPORT: AIR 15-O715-07 FROM: Rob Blackburn, Airport Manager FILE: 8400-03 SUBJECT:SUBJEGT: Airport Monthly Report for April 2015 Airport Statistics: 2015 2014 CurrentGurrent Year To CurrentGurrent Year To TotalTotalYearYear Month Date Month Date End Scheduled 5,351 21,347 5,074 20,011 70,213 Passengers CharteredGhartered 746 2,932 938 4,015 12,555 Passengers Total 6,097 24,279 6,012 24,026 82,768 Passengers Aircraft Traffic 830 2,330 913 3,140 14,132 Movement Other AirportAi rport |nformationIActivities:I nformation/Activities : o Aircraft fuel dispensed in April: 110,925.61 10,925.6 litres. o External Audit by Ashrooke Quality Assurance, April 15-17. . Airport Ha|f—TonHalf-Ton 4WD Vehicle RFQ Contract - advertised with a May 15‘1"t deadline. . Airport Cafe RFP Contract - advertised for tender with a May 6”‘6th deadline. Respectfully submitted by: Approved for submission by: Rob Blackburn, Airport Manager Deborah nt, Chief istrative OfficeOfficer RB/dc r c:\documents\interof?cec:\documents\interoffice correspondence\counci|correspondence\council reports\2015\airreports\2O1 S\air 15 - 07 month apr draft.docx CAOcAo Dn DirlDSDir/DS D! F/Adm Agenda Date: May 26, 2015 Dir/CS Dn DirNvoDirM/O D¡ Bldg Inslns In-Camln-Cam Date: CA/HRA J¡ Fire D! Planner Agenda Placement: Staff “B”"8" Dir /Red ! Air/Mgr ¡ PCSO Other: mmmu MONTHLY REPORTS Page 87 of 172 Agenda Item # 7.2.1 - -l(i:-"-1,'- MONTHLY REPORTS Page 88 of 172 Agenda Item # 7.2.1 vs Town of o Sm1ther REPORT TO COUNC¡L DATE: May 1 5,2015 REPORT: DEV15-37 FROM: Mark Allen, Director of Development Services FILE: 4560-20 SUBJEGT: Development Services Department Report for April 2015 RECOMMENDATION: THAT Council receive the April 2015 Development Services Department Report for information. ENGINEERING Roads and Sidewalks . Traffic Marking 2015 Contract - awarded to Yellowhead Pavement Marking from Terrace. . Road Paving Program - initial inspections during road sand removal to finalize this year's Program. . 56 BC One Calls processed. o 2 Highway Use Permits. Water and Sewer . Attended an Asset Management workshop and researched available grant applications. . Submitted the Town's application for an Asset Management Plan to the Gas Tax- Strategic Priorities Fund Capacity Building Grant app-lication on April 15th, with the application completed by opus Dayton Knight consultants. Capital Projects and Facilities . New Arena Design-Build Contract o Follow-up on deficiency items - ongoing. . Airport Terminal Building Expansion and Upgrade completed the $4 million grant application for a $6 million project to the Gas Tax - Strategic Priorities Iund Capital Projects Fund on APril 1sth, including an expanded hold room with washrooms, reconfigured securitY area, geothermal and energy efficiencies cAo l Dir/DS - Dir/FlN ¡ Agenda Date: MaY 26,2015 Dir/CS . DirMO .; Bldg lns ¡ ln-Cam Date: -l Agenda Placement: Staff '8" Reports Admin Asst. I Fire Planner : Other: Dir /Rec r Air/Mgr ' PCSO r MONTHLY REPORTS Page 89 of 172 Agenda Item # 7.2.1 '15 Cemetery: . 7 Burials . 3 Memorials PLANNING Current Planning: . Building Permits - Ongoing technical review of applicatíons and communication with Town's Building lnspector . Business License Review - Ongoing technical review and communication with Town's License lnspector . Subdivisions o S15-02, 1261 \Aain Street - Appf ication for Final Subdivision Approval Submitted on April 17th. waiting on legaido'uments. commodity Juicery. o S14-08, 3980 Railway Ave - Mark Weme Application for Final Subdívision t"t:'""Si:tJ - 3,1i signed and returned ror resistration Aprir 30th. . Development Perm,it nppfication for 1261 Maín Street Commodity Juicery. Application submitted April 22'd ]D 1 5-0 1 ) o Carriage House Regulations Review o April 14th Council made a motion to direct staff to amend the Zoning Bylaw to change the definition of Height. o Council asked for further review and a repoft regarding the potential impacts should Council decide to increase the height of carriage homes. . Review and re-appointment of the Board of Variance . Approval fo.¡ the design of the Down Town Entrance Sign to be constructed and installed by June 26th on the former Mohawk Service Station sign base at the corner of Main St. and Highway 16. Meetings: . 9_9.y1"]l"approved,the Town participating in the organization of Bike to Work Week May 25'n-29'n. April24tn, held initial meeting. . April 8th - Down Town Entrance Sign design meeting. PREVENTION AND COMMUNITY SAFETY Bylaw Enforcement o Responded to 22 written Requests for Service forms and another g requests were made in person or over the phone at the Community Police Office. . lssued 3 violation tickets and 1 written warning for a variety of parkíng infractions. O With the arrival of camping season, addressed parking of Recreational Vehicles on residential streets. Approximately 25 residents have received a MONTHLY REPORTS Page 90 of 172 Agenda Item # 7.2.1 7/5 n Regu¡ar counc¡l Pa notice affixed to their vehicles stating that RV's must be set-up on private w property. . Responded to 3 complaints of illegal camping. o Responded to 2 complaints of unsightly premises and verbal warnings were issued in both cases. o Responded to a number of complaints of motor vehicles and ATV's driving illegally on a private lot and parts of Riverside Drive. Contact a number of the driùers and informed them that operation in the area was illegal. They were informed that license numbers would be forwarded to the RCMP in the case of future violations. Animal Control . 3 dogs were impounded in the month of April and $170.00 in fines and license fees were collected. o 1 Dog owner was required to purchase a license for an aggressive dog and $150.00 in fees was collected. o Responded to 1 complaint of barking dogs and a verbal warning was issued' Gommunity Policing o Processed 10 new Crime Stopper files' o Processed 6 found and 3 lost bicycles. . Attended ICBC Road Safety quarterly meeting to discuss issues of traffic safety on Town of Smithers streets. The 3rd Avenue 4-way stop was reviewed by ICBC road safety engineer Dave Deen during our meetíng' . Taught 2 DARE classes at Muhiem and st. Joseph's Elementary. o Met with staff from SCSA and Broadway Shelter to visit current sites being used by our "at risk" population. There has been a marked decrease in the number of individuals sleeping outdoors over the last 2 -3 months thanks to efforts by local service provideis tõ try and find improved housing options for their clientele' BUSINESS LICENSES New Licenses lssued: Bulkley Valley Child Development Centre Wildwood Creations North Central Plumbing & Heating - Aux' Office Progressive Ventures Peak Training Eclipse Geomatics Businesses Gancelled or Non-Active: 1 Alpine Massage TheraPY Child's Play Family DaYcare Be Your lmage Hydrologic Consulting lnc. MONTHLY REPORTS Page 91 of 172 Agenda Item # 7.2.1 ttG BUSINESS LICENSE MONTHLY REPORT 2015 2014 BUSINESS LICENSES Current Year to Gurrent Year to Month Date Month Date Active Business 608 606 Licenses January 1st New Business Lícenses 6 22 6 18 lssued Business Licenses 3 3 0 1 Re-Activated Business Licenses 4 50 6 45 Cancelled/ln-Active TOTAL ACTIVE 613 606 LICENSES BUILDING INSPECTION o lssued 9 building permits with a total construction value of $698,200 o See attached summary Respectfully submitted by: Approved for submission by: Mark Allen Deborah rgent Director of Development Services Chief Ad ministrative 'er MA/bI n:\development services\month end reports\rnonthly reports dev ser 2015\dev serv report #04 april.docx MONTHLY REPORTS Page 92 of 172 Agenda Item # 7.2.1 rlr Town of o STownSmlm1ther Development Services DepartmentDePartment BUILDING PERMIT MONTHLY REPORT APRIL 2015 A: NEW UNITS &/OR CONSTRUCTIONOVER 35,000 201 5 2014 Year to Date CurrentGurrent Month to Date rrent Value Value Units Value its¡ts 1 1 Single Family Res 1 400,000 1 4oo.ooo 2 Add/Alt/Demo 294.000 1 0 Res 0 0 Demo 0 O0 1 1 Add/AlIIDemo 5 1 Industrial 0 O0 0 0 Add/Alt/Demo 0 0 0 0 0 712 129 0 0 65 Add/Alt/DemoAdd/AlVDemo 129 694,000 SECTIONSECTION B: PERMITSPERMITS UNDERUNDER $5,000 17 200 3J 1 0 0 O0 0 0 0 0 1 17 AL 4,200 3 9,200 3 1 ,000 15 1 AA&& 698,200 21 1,876,000 4 ,000 15 SECTIONSECTTON C: COMPARATIVE FIGURESFIGURES 2010 2005 2015 (YTD) 2014 2013 201 2 201 1 3,078,395 4,423,330 4,266,500 5,260,820 4,352,385 Res ntial 12571,257 .200 8I ,503,065 2, 119 3,318, 700 3,179,646 904,235 2,159,400 mercial 489489,300 9,096,500 119.566 0 1 0 0 4, 000 0 1,440. 000 0 0 212,000 1 432,500 227 .000 15 1500 11.391, 777 2 onal 129,500 3350,000 3,469,030 9,047,846 17,556,832 9,223,785 9 1376,000 21,551,579 5,634,461 201 1 201 0 2009 2015 2014 2013 2012 1 3 2 2 2 5 Month 9 3 4 5 10 1 21 4 [U MONTHLY REPORTS Page 93 of 172 Agenda Item # 7.2.1 - -/"<"oJ MONTHLY REPORTS Page 94 of 172 Agenda Item # 7.2.1 , ,.f Town of ¡ Sm1ther R.EPOF¿T TO COUNCIL DATE: May 20, 2015 REPORT: FIR 15-05 FROM: Keith Stecko, Fire Chief FILE: 7340-01 SUBJECT: Month End Report - April 2015 RECCMMENDATION: THAT Council recelve for information the Fire Department's Month End Report for April 2015 TOWN REGIONAL DISTRICT April 2Ð15 LAST YEAR Current Year to Current Year to Current Year to Current Year to FIRE Month Date Month Date Month Date Month Date Commercial Dollar Loss # of Fires 1 Residential Dollar Loss $5,000 $1 15,000 2 1 # of Fires 1 1 I 2 Vehicle Dollar Loss $10,000 $10,000 1 # of Fires 1 2 Chimney Fires 4 4 2 1 .1 4 1 J 2 2 2 2 Brush/Grass Fires I I Dumpster Fires 2 4 Fire (other) ioss $15,000 $-¡5,ü00 1 2 # Fires 1 cAo Dir/DS Dir/FiN Agenda Date: May 262015 D¡r/CS Dirl/VO Bldg lns ln-Cam Date: Placement: Staff B Admin Asst. Fire Planner Agenda Other: Dir /Rec Alr/Mgi PCSO MONTHLY REPORTS Page 95 of 172 Agenda Item # 7.2.1 2 ,'|/,, Regular Gounci! Fage 2 Report: FIR 15-05 T0Wf\¡ REGIONAL DISTRICT April 2A15 LAST YEAR April 2015 LAST YEAR MOTOR VE¡.IICLE Current Year to Current Year to Current Year to Current Year to TNcTDENTS iMVr) tuionth Date Mcnth Date Month Date Month Date ? # of MVI 1 1 2 1 5 1 7 # of EMBC MV! 2 2 8 (Emerqencv Managei;len: BC) Tf¡ VUU5Ë ,1/T, iqn REGIONAL DISTRICT Aprit 2û15 LAST YEAR April 2015 LAST YEAR FIRST fì, , ;rani Year to l1¡ rr¡ant Year to Current Year to Current Year to RESPONÐER [\l!cnth Date iV!cnth Date Month Date Month Date # of First Responder 1 4 J 15 REG¡ONAL DISTRICT Apri[ Pt15 LAST YEAR April 2015 LAST YEAR lìr,¡roni 'iear tc ûuirent Year to Year to Current Year to ALARMS I Current iVliiltir UáL3 lul¡nih I Date Month Date Month Date False Alarnns 1 o 2 7 1 1 TGW$d REGIONAL DISTRICT April 2t15 LAST YEAR April 2015 LAST YEAR '/aar ln MISCELLANEOUS Cu¡rent Year to Current Year to Current Year to ru¡cntn Daie Month Date Month Date 4 Á 4 4 # of Misc Calls I I I 1 2 T.3WN REG¡ONAL DISTRICT I "ApruÉ z0'r5 LAST YEAR April 2015 I I çqt tv Year to Current Year to EVENTS Current Month Date Month Date I Month Date Flood Hazardous Materials lce Storm (power outage) Forest Fire Airpoft Response MutualAid MONTHLY REPORTS Page 96 of 172 Agenda Item # 7.2.1 =ç Regular Council Page 3 Report: FIR 15'05 TOWN REGIONAL DISTRICT April 2015 LAST YEAR April 2015 Culrent ear tc Current Year to Current Year to Current Year to FIRE DRILLS Date Month iJái- Month Date Month Date Month tr -/ 4 # of Fire Drills 11 I TOWN April 2015 INSPECTICINS Current Year to {includingi Date Commerciai, Res¡dent¡al, Apa¡'iments, Cu'¡'ient Month Year to Month Date Hospital, Care Homes, Schcols, Daycares, Hote Public aA lnspecttons 98 11 40 Re-lnspections 22 68 6 30 F¡REËIGHTFR HÕUËS ûurrent Month Year to Date Call out hours 340.5 601.5 '1,645.5 ¡ f arílllrg i lUu b 753 0 VEH¡GLË MILEAGE - HOURS RESCUF 1,'I 14150 RESCT-i= 12 9854 ) ^ - À ùrJuri--,^^1a I ¡ 4768 ENG¡NJË i i 31 3ûû ENGI}.;T 12 245ö2 : r\ñrìf:11 ,l ¿ L.-\¡JU!-i\ ¡ I 448A2 km 6860.5 hrs MONTHLY REPORTS Page 97 of 172 Agenda Item # 7.2.1 lar Gouncil Page 4 Report: FIR l5-05 PUBL¡C EDUCATION: o 1-Grad Presentation o 1 - Elementary School Presentation STAFF (45): a lncludes voit¡nteer, part time and full time Respectfully submitted by Approved for submission by: L Keith Stecko Deborah rgent Fire Chief Chief Administrative s:VeportsVnonth end reports svfd\month end reports 20'1S\april 2015 council report.docx MONTHLY REPORTS Page 98 of 172 Agenda Item # 7.2.1 /l Town of o Sm1ther REPORT TO COUNCIL DATE: May 8, 2015 REPORT: WOPS: 15-08 SUBMITTED BY: Roger Smith, Dírector of Works & Operations SUBJECT: Works and Operations Report for April 2015 FILE: 5210-20 RECOMMENDATION: THAT Councit receives the April 2015 Works and Operations Report for information REVIEW OF OPERATIONS WATER UTILITY o Normal operation and checks of water wells and pump-houses o Monthly water samples o Water meter readings . Water On/Off: 3269 Third Avenue, Sani-dump, Tourist Train, Community Garden, Walnut Park . Water service repair: 1471 Columbia Drive and 1181 Main Street . Chlorine added to water system for Spring Flushing Program SANITARY SEWER UTILIW o Normal operation and checks of collection and treatment systems o Monthly sewer samples GARBAGE / RECYCLING o Regular scheduled bi-weekly residential and weekly commercial pickups . Regular scheduled bi-weekly residential recycle pickups . Regular hauling of Transfer Station cardboard to Tatlow Road facility . Ongoing sales, assembly and delivery of garbage/recycle carts cAo ¡ Dir/DS ¡ D¡r/FlN Agen Date: May 26,2015 Date: Dir/CS I Dir/l/úO ¡ Bldg lns I ln-Cam Agenda Placement: Staff B Admin Asst. l- Fire - Planner Other: Dir /Rec ¡ Air/Mgr ir PCSO ! MONTHLY REPORTS Page 99 of 172 Agenda Item # 7.2.1 2/2/,/) AprilAoril 2015 Works and OperationsOoerations Monthlv Repo rt File 5210-205210-20 PARKSPARKS a Garbage pick—uppick-up on Main Street, Highway 16 and various Town parks o Irrigationlrrigation inspectionsínspectíons and repairs o Park Inspectionslnspections and maintenance o Brushing and trail entrance maintenance a Sidewalk/boulevards pruning/brushing a Landscaping/preparing boulevards/gardensbou levards/gardens o Thatching/fertilizing playing ?eldsfields a Dogwood Park vandalism repair STREETS, ROADS & SIDEWALKS . Regular cleanup of compost bin at Works Yard . Grading streets and back alleys, Fair Grounds, Bowman Archery Grounds . Pothole patching . Danger tree removal . Street and sidewalk washing . Road sand cleanup . Boulevard rock sweeping and repairs ARENA o Arena operations and maintenance . lce removal . Prep for Trade Show FLEET . Regular servicing and equipment repairs CEMETERY . Regular road maintenance o Three lnterments . Headstone cleaning and repairs BUILDINGS . Works Yard and building maintenance o Arena 2 plywood painting project MISCELLANEOUS . Ongoing safety “tailgate”"tailgate" meetings ao Bike racks installinstail 0. Tennis court preparation 0. RV’sRV's out of storage at Fall Fair Grounds 0. New ?agsflags installed on Highway 16 0. Beaver dam removal at Fall Fair Grounds STAFF . Works and Operations Staff = 17 (includes 13 full—time,full-time, 3 casuals and 1I part- time) . Arena Operations Staff = 4 (2 full-time andand 2 seasonal) 2 MONTHLY REPORTS Page 100 of 172 Agenda Item # 7.2.1 -20 s4 A ril 2015 Works and 099rations Monthly Rep_ort File 5210 DATA CHARTS 2015 2014 TO UTILITIES CURRENT YEAR TO CURRENT YEAR TO MONTH DATE MONTH DATE 238,196 Water System — M‘pumped 58,432 238,775 63,573 238,196 84,703 279,127 Sewer _system — M‘ln?uentlnfluent 70,943 238,671 84,703 279,127 228,868 Sewer gystem — M‘Effluent 60,399 259,683 74,221 228,868 TO REQUESTS FOR SERVICE CURRENT MONTH YEAR TO DATE 136 Total req uiriutnng Works Dept. response 22 136 CURRENT YEAR GARBAGE CART SALES GARBAGE CART SALES MONTH ToTO DATE Commercial —- 330 L ( 44 Yd) 0 1 — 69 Residential - 240 L (.32.32YYd) 7 69 — 29 Small Residential - 135 L (-1818YYd) 1 29 CURBSIDEGURBSIDE RECYCLINGREGYGLING COLLECTIONGOLLECTION WEIGHTS (kg) February Weekly Totals Weekly Average (YTD) March 30 —- April3 6,600 8I ,053 ApriIt13-1713 -17 6 ,370 7,843 — 7,740 April2727- May 1 6,920 7 740 Respectfully Submitted Approved For Submission Roger Smith, Debora argent, Director of Works & OperationsOPerations Chief ministrative april 2015 ops monthly report.docreport'doc c:\users\jberarducci\documents\reception docs\rnonthdocs\month end reports\2015\#4reports\2O15\#4 april 201 5 ops monthly 3 la MONTHLY REPORTS Page 101 of 172 Agenda Item # 7.2.1 - -/a."-'l MONTHLY REPORTS Page 102 of 172 Agenda Item # 7.2.2 t¡ ß Sîïiîthe REPORT / RECOMMENDATION TO MAYOR AND COUNCIL DATE: May 10,2015 FILE: 1610-01 BY: Leslie Ford, Director of Finance REPORT: FIN-15-19 SUBJECT: Climate Action- Public RePoft Íor 2014 RECOMMENDATION: THAT Council receives the following for information DISCUSSION: Under the terms of the Climate Action Charter the Town is required to report on its annual corporate greenhouse gas emissions. The Town has prepared its Climate Action Report has Íor'201,4 añd has submitted it to the Province by the March 2015 deadline. This report been placed on the Town's website, in accordance with Provincial Climate Action requirements so that it was made available to the public. The Town also applied for its 2015 CARIP grant based on2014 volumes of carbon tax paid. The Town uses the provincial SMARTTooI program in which to input data, summarize and calculate its annual GHG emissions . ln 2012 the Town produced a net amount of 566 tonnes of corporate greenhouse gas emissions. ln 2013 the Town produced 463 tonnes of corporate greenhouse gas emissions. ln 2014 the Town produced 482 tonnes of greãnhouse gas émissions. This represented a 4o/o increase in greenhouse gas "orpoåt"emissionsãver 2o1g iú M% lower than 2012. The new arena was one reason for the increase and weather from January - March 2014 was anothef reason. ln2014: SO.g% of the emissions came from the fleet and 40.2% came from facilities. As for the departmental areas: 41o/o of the emissions came from roads and streets (transportationj, 26.20/o came from recreation and culture, 12.5o/o from solid waste òolleci¡ons, g.á% from protective services, 5.5% from water, sewer, storm services and 5.5o/o from administrative services. The tonnes produced in 2014 remained less than 2012, due to the energy efficient upgrades the Town has done within its facilities over the past few years: (i.e- installing more energy efficient furnaces, replacing single pane windows, improving roofs, purchasing more energy efficient vehicles, monitoring heat consumption etc). Agen MaY 2+¡\5 cAo . Dir/DS I Dir/FlN Date: Dir/CS '. DirMO fr Bldg lns ln-Cam Date: Agenda Placement: Staff B Admin Asst. .. Fire -' Planner Other: Dir /Rec Air/Mgr t) PCSO CLIMATE ACTION PUBLIC REPORT 2014 Page 103 of 172 Agenda Item # 7.2.2 tiry Regular Gouncil Page 2 Report: FtN 1S-19 RESOURCE IMPLICATIONS: Hydro costs are the largest of the utility costs. These costs have not so much due l9ryn'r been increasing, to the increased Kwh usáô'btiñà ro*n racititiãs ú-,i* ä'ffi..!"Jils hydro rates. Totar hydro costs in 2014*"r"îãeé,öä'6. n"t costs in 2014 were lliyq $86,391 up from the $71,843 in 2013. part of the 2014 rncrease was a result of the new arena ($S,bSZ¡. POLICY IMPLICATIONS: ,,Greenhouse Council adopted Gas Emissio Under the terms of the Climate Action reporting the standards produced from the Province airport GHG emissions are not included in the energy above noted calculations.Due to efficiency projects over the past few years the airport the lowest they terminal‘s Gj in 2014 were have been in 10 years‘ Total costs to heat the $11,700 and total Terminal in 2014 were costs to heat the Maintenanceshop were $10,200. COMMUNIGATION: The Town placed its climate Action Revenue lncentive public Town website. Report for 2014 on the lly submitted Approved For Submission Q:,L Leslie F Debora _ Sargent, , Director of Finance Chief Administrativedffi e:\recent budgets year end\reports\2o15\2015 report #19 - cf imate action public report for 2014.doc Attachment: cfimate Action Revenue rncentive pubric Report ror 2014 .Jf 'iriílied ,?.€,;n.j4í._sÍ -i;r¡a¡_-c¿ . , iSf, ùerí,ified rcayciec ,caÐer CLIMATE ACTION PUBLIC REPORT 2014 Page 104 of 172 Agenda Item # 7.2.2 t/ts-. Climate Action Reven ue lncentive Progra m (CARIP) Public Reporting - Climate Actions Survey 2OL4 http://fluidsurveys.com /suweys/irpb/carip/a66b8a92295a923006d452f69a43b4l492a8bdac/ Fil ed Thursdoy, March 05, 2075 Broad Planning BROAD PLANNING Broad planning refers to the high level, strategic planning that sets the stage for GHG reductions' Land use planning that focuses on Smart Growth principles (compact, complete, connected and centred) plays an especially important role in energy and GHG reduction. Plans that relate to a certain sector should be included in that sector, e.g. transportation plans in the 'Transportation' sector.ln the appropriate boxes below, please record all corporate and community-wide actions taken in 20L4 and proposed for 201.5. Number and type of actions will vary by community. Please refer to the 'Action Examples' tab above for assistance in understanding the type of information to include in each action category. If the action was taken in partnership, please indicate with whom' Yes No Please specify or comment since initially establishing ocP targets, policies, and actions for the False True NO reduction of greenhouse gas (GHG) emissions, as required by the Local Government Act, has your local government updated those targets, policies and actions? Variable Response Does your local government use the Community Energy a nd Emissions lnventory (CEEI) No to measure progress? Has your local government established Development Permit Areas (DPAs) for climate No action (i.e. energy conservation, water conservation and/or GHG emission reduction)? CLIMATE ACTION PUBLIC REPORT 2014 Page 105 of 172 Agenda Item # 7.2.2 tl /tS CORPORATECORPORÃTE —- Broad Planningplanning Actions taken in 2014201,4 Actions proposed for 201520L5 Feasibility Studies, Use Use SMARTtoolmeasure, track & Research,Research. Anaiysis Continue to use SMARTtaol. reportrepoft on corporate emissions. Plans, policies, Policies, Use the 20122Ol2CorporateCorporate Energy & (No response) Regulations plan Emissions Plan to guide GHG emissions reduction initiativesínitiatives PolicyFolic'y Continue to implementímplement implementationlmplementation Continue to implementímplement recommendationsrecommenciat¡ons from the 2012 recommendations from the 2012 Corporate and Emissions Plan.plan. 2012 Corporate and Emissions Plan.plan. Employee Training, (No response)r"esponsei Awareness (No response) Committees, Staffing (No response) (No response) Funding (No response) (No response) eOMMU¡J¡TY-UVIDE _ BrceC plannin6 Actions taken in 2014ZCI4 Actions proposed forfor 20152OL5 Feasibility Successful monitoring of the (No response) Studies,Stuciies, Research, "second avenue parking lot pilot Analysis project" where climateclímate appropriate plant material was used. Plans, Poiicies.Fol¡cies. Zgniha Taning Ru§_:gu=n__;By'la,rr_ apqgnded.._...... tn E56 -_-; amenced tc...... a...:.eCucerariaane Complete RegulationsRegulat!ons a DowntownResidentialStrategy requiredrequíred parking for retail uses uses to encouragea greater density of on Main Street.Street" Zoning residential ZoningBylawBylaw developmentin downtown amendedamenCed to permitper.mit Smithers.Update carriagecai.i"iage standard drawingsin the Subdivision houses (increase residential Servicing& Development Standards Bylaw density;de nsitv; affordability;afforda bility; infill Bylaw to infill incorporate AlternativeDesign deveiopment).development). Design Standards, where apprapriate. Policy Refer to the Community Energy Implementationlmplementation ContinueContínue to refer to the Community Energy and Emissions Planplan to guide Energy to and Emissions Planplan to guide reduction to guide reduction initiatives.Referinitiatives. Refer to the initiatives.Continue initiatives.Continueto refer to the Of?cialOfficial OfficialOfficialCommunítyCommunity Planplan to guide to guide CommunityCommuniÇ Planplan to guide future growth future growth and and development. development. Community Created user-friendly user-friendly Continuecontinue to Education,Educatíon, to consult with the community on homeowner guides on carriagecarríage Engagement future community planning projects. houses.Staff hosted a Publicpublic Downtown Charrette Tour highlightedhighlíghted past downtown pla ‘W/ri_sLinitiativ:scompletesand CLIMATE ACTION PUBLIC REPORT 2014 Page 106 of 172 Agenda Item # 7.2.2 t/rs future projects. Committees, (No response) (No response) Staffing Funding (No response) (No response) Buildi*gs BUILDINGS Low-carbon buildings use the minimum amount of energy needed to provide comfort and safety for their inhabitants, and tap into renewable energy sources for heating, cooling and power. These buildings can save money, especially viewed over the long term.ln the appropriate boxes below, please record all corporate and community-wide actions taken in201.4- and proposed for 201,5. Number and type of actions will vary by community. Please refer to the 'Action Examples' tab above for assistance in understanding the type of information to include in each action category If the action was taken in partnership, please indicate with whom. Variable Response Does your local government have green building/construction policies, plans or Yes programs? CORPORATE - Buildings Actions taken in 2OI4 Actions proposed for 201-5 Physical Fire Hall: New energy Central Park Building: Install solar reflective lmprovements, efficient hot water window blinds on allwindows. Construction heater. Feasibility Studies, (No response) lnvestigate the feasibility of solar lighting retrofit Research, Analysis at Ranger Park. Determine the best heating system upgrade for the Public Library; either air to air or ground source heat PumP. Plans, Policies, Continue to update the Cont¡nue to update and use the Fac¡l¡t¡es Regulations Facilities Maintenance Maintenance Plan to guide Town building Plan to ensure it is improvements. current. Policy (No response) (No response) lmplementation Employee Training, (No response) (No response) CLIMATE ACTION PUBLIC REPORT 2014 Page 107 of 172 Agenda Item # 7.2.2 I (9¿/ry/, Awareness Committees, (No response) (No response) Staffing Funding (Ne response)response} {Na {No response)response} COIVI MUNTTV-W|DE - Buíldings Actions taken intn 20142Ot4 Actions proposed forfo:. 2015¿VLJlará r Physical Physica llmprovements,improvements, (No response) Construction (No response) FeasibilityFeasibilíty Studies, (No response) (No Research, Analysis (No response) Plans, poiicies, Policies, (No response) RegulationsRegulaticns (No response) Policy implementationimpiementation (NoiNo response) (No response) Community Education,Ecjucation, Encourage builders to incorporate Engagement SaferHomeSaferHorne Continue to support designdeslin elements to to increase accessibility of a educationaleducationa home. I initiatives. Committees, Stafflng (No response) (No response) Funding (No response) (No response) EnerIne¡"ÊÉs G*ntratlcnP‘ ENERGYËNERGY GENERATION A transition to renewable or low-emissionenergy sources for heating, cooling and power large, long-term GHGemissions reductions. supports Renewableenergy includingwaste heat recovery from biogas and biomass),geo-exchange, [e.g. micro hydroelectric,solar thermal and solar heat pumps, tidal, wave, and photovoltaic, wind energy can be implemented at homes, or different scales, e.g. in individual integrated across neighbourhoods through ugh district energy or co-generationco_generation systems. the appropriate boxesbelow, please systems. In record all cor porate and community—widecommunity_wide 2014 and proposed actions taken in for 2015. Numberand type af f actions will vary by community. Pleaseplease refer the 'Ar:I:ionExamples’tab abovefor refer to assistance in understanding the type of in each action type of information to include category. If the action was taken in p artnership, pleasepìease indicate with whom. Variable _ Response CLIMATE ACTION PUBLIC REPORT 2014 Page 108 of 172 Agenda Item # 7.2.2 ,/rs Has your local government undertaken district energy projects in 2OI4? No Has your localgovernment undertaken renewable energy projects 2014? No Are you aware of the integrated resource recovery (lRR) guidance page on the BC Yes climate Action Toolkit? (http://www.toolkit.bc.ca/tool/integrated-resource-recovery-irr) CORPORATE - EnergY Generation Actions taken in 2OL4 Actions proposed for 2OL5 Physical Conducted the Town's first lnstall LED lights on the remaining sect¡on of lmprovements, LED Pilot Project.lnstalled 17 the Fulton Mult¡-Use PathwaY. Construct¡on LED street lights along the new Fulton Multi-Use Pathway. Feasibility Studies, (No response) Work with the Regional District of Bulkley- Research, Analysis Nechako for engineering and design of a heat recovery system from the new arena to the BV Pool. Plans, Policies, (No response) Develop an LED Streetlight Replacement Regulations Program to transition allTown streetlights from high pressure sodium to LED lights.Amend Subdivision Servicing & Development Standards Bylaw to require that all new street lights are to a new LED standard. Policy (No response) (No response) lmplementation Employee Training, (No response) (No response) Awareness Committees, (No response) (No response) Staffing Funding (No response) {No response) COMMUNITY-WIDE - Energy Generation Actions taken in 2OL4 Actions proposed for 2015 Physical lmprovements, Construction (No response) (No response) Feasibility Studies, Research, Analysis (No response) (No response) Plans, Policies, Regulations (No response) (No response) Policy lmplementation (No response) (No response) Comm unity Education, Engagement (No response) {No response) CLIMATE ACTION PUBLIC REPORT 2014 Page 109 of 172 Agenda Item # 7.2.2 r/ts Committees, Committees,Staffing j (No jrli-.~"s“;3¢response) (No response) Funding JI §r'i's}.=") (No | response) (No{No response) GyeenspaceGreenspaee GREENSPACE Greenspace refers to parks and greenways, boulevards, communitycommuniþr riparian forests, urban agriculture, areas, gardens, recreation/schoolsites, and other green spaces, such as remediated brownfield/contaminatedsites. Greenspaces support climate change emissions by mitigation [reduc ing absorbingand sequestering GHG)and ad apta tion [providing shade, cooling,g' de?ectingdeflecting strong wind, and improving air quaIity].ln the appropr iate boxes below, please community-wide record all actions taken in 2014 and proposed for 2015 (Note:fNote: the 'Greenspace’'Greenspace,sectorsector has a community-wide actions only section). Numberand type of actions will varyvarybyby community. Please refer to the the ’Action'Action Examples’Exampies'tabtab above for assistanceassistan.e type of inir.understandingunderstanding the information to includeincìude in each action category. iftheif the actioactionn wasw-as taken indicatewith whom taken in partnership,parinership, please Variable ResnonseResponse Does your local government have urban forest policies, plans or or programs? Yes COMMUNITY-WSDECOM lvl U il¡ lTy-Wl D E - GreenspaceG reenspace Actions taken intn 20142O1.4 Actions proposed for 201520j_5 Physical Ongoing improvements to BovillBovillSquareSquare Continue to work with energy Improvements,lmprovements, (remediated 8:& redeveloped 3 redeveloped sitesíte that was companies (i.e. Construction purchased (i.e. Husky Energy, purchased by the Town).Town approved (in- approved (in- Imperiallmperial Oil, etc)etc)toto redevelop principle) the relocation of Smithers CommunityComrnunlty vacant former serviceseruice stationsiat¡on Services Association 8g x x 12 greenhouse oncn Town sitessítes for interim property.workproperty.Work with SmithersSm íthers CommunityCorn munity_ comm unity/parkunity¡'park uses.i:ses. ServicesSeryices AssociationAssociatíon to plant trees and interpretiveinterpretíve signage along a section of the Town's PerimeterPerirneter Trail. FeasibilityFeasibílity (No response) (No response) Studies, Research, Analysis Plans, Policies, (No response) plan Regulations Develop a Plan for Central Park Policy (No response) (No{No response)i'esponse) CLIMATE ACTION PUBLIC REPORT 2014 Page 110 of 172 Agenda Item # 7.2.2 7LS lmplementation Community (No response) Work with the community to Education, encourage the continued use Engagement of Bovill Square. Committees, Town continues to jointly hold the Community Continue Comm unity Forest Staffing Forest tenure with the Village of Telkwa. Partnership. Funding (No response) Continue to look for funding a nd partnership opportunities to ¡mprove green space areas. Solid Waste SOTID WASTE Reducing, reusing, recycling, recovering and managing the disposal of the residual solid waste minimizes environmental impacts and supports sustainable environmental management, greenhouse gas reductions, and improved air and water quality.ln the appropriate boxes below, please record all corporate and community-wide actions taken in2014 and proposed for 2O\5. Number and type of actions will vary by community. Please refer to the 'Action Examples' tab above for assistance in understanding the type of information to include in each action category. If the action was taken in partnership, please indicate with whom. Variable Response Does your local government have construction and demolition waste reduction policies, No plans or programs? Does your local government have organics reduction/diversion policies, plans or No programs? CORPORATE - Solid Waste Actions taken in 2OL4 Actions proposed for 2015 Physical lmprovements, (No response) (No response) Construction Feasibility Studies, Research, (No response) (No response) Analysis Pla ns, Policies, Regulations (No response) (No response) Policy lmplementation (No response) (No response) CLIMATE ACTION PUBLIC REPORT 2014 Page 111 of 172 Agenda Item # 7.2.2 to/tç Employee Training, Awa reness (No response) (No response) Committees, Staffing Continue workplace compost¡ng (No response) program. Funding {No response) (No response) COMMUNITY-W|DE - Solid Waste Actions taken in 2OL4 Actions pr.oposed fcr. ¿VLJ Physical Acq uisition and distribution of recycling carts lmprovements, {No response) (s130,000 obtained with Gas Tax Funds). Construction Feasibility Studies, (No response) (No response) Research, Analysis Plans, Policies,- Launch of the Multi-Materiai BC Society (MMBC) (No response) Regulatíons program.Final phase-in for mandatory Town garbage carts (initiated in 20Lt ). Policy lmplementation (No response) (No response) Community Town hired a Recycling Liaison who successfully Educatíon, Continue to provide launched a public educaticn carnpaign. Engagernent ree y:cíing informaiion to the public" Committees, Staffing (No response) (No response) Funding (No response) (No response) Transportãti+n TRANSPORTATION 'l'ransportation actions that increase transportetlon system efficienc5,', emphasize the people movement of and good-s, and give priorif to mcre efficient modes, e.g. waìi Variable Response CLIMATE ACTION PUBLIC REPORT 2014 Page 112 of 172 Agenda Item # 7.2.2 ,,/r" Yes Does your local government have policies, plans or programs to support alternative Yes modes and technologies of transportation (e.g. walking, cycling, transit, electric vehicles) Does your local government have a transportation demand management (TDM) No strategy? (http://www.too|kit.bc.ca/resource/transportation-demand-management-(http://www.toolkit.bc.cafresourceftransportation-demand-management- smaII-and-mid-sized-communities-toolkit)sma ll-and-mid-sized-comm unities-too lkit) Does your local government have policies, plans or programs to support local food No production (thus reducingreduc¡ng transportationtransportat¡on emissions)? R CORPORATECOR PORATE - Transportation Actions taken in 20142OL4 ActionsAct¡ons proposed forlor 20152OI5 Physical New more energy efficient loader, Continue to replace corporate fleet in Improvements,lmprovements, sweeper and truck purchased at the accordance with Vehicle Purchasing ConstructionConstruct¡on Smithers Airport.1.5 m wide recycled Policy ADM-020, which considers rubber walking track installed around emissions, life cycle costs, efficiency & the new second arena (183 m). environmental impact. Feasibility Studies, (No response) (No response) Research, Analysis Plans, Policies, (No response) (No{No response) Regulations Policy Adherence to the Anti-IdlingAnti-ldling Policy (No response) Implementationlmplementation ADM-003. Employee Training, (No response) (No(No response) Awareness Committees, Town staff continues to use the (No response) Staffing corporate bicycles, where appropriate. Funding (No response) (No response) COMMUNITY-WIDECOMM UNITY-WIÐE - TransportationTransportat!on Actions taken in 2OL4 Actions proposed for 20152OL5 Physical Construction of a 556 m extension of the Installlnstall signage on the Fulton Improvements,lmprovements, Fulton Multi—UseMulti-Use Pathway. This is a 3-m wide Pathway indicating all non- Construction concrete surface that accommodates multi- motorized transportationtra nsportation modes of non-motorized permitted.Construct new section transportation.$177,000transportat¡on.S177,000 allocated to sidewalk of concrete sidewalk along repairs.$25,000 budgeted towardstowa rds Princess Street to connect accessibility curb cuts/|etdowns.Newcuts/letdowns.New Turner Princess Crescent with the Way pedestrian bridge installed connecting Fulton Pathway. the Willowvale neighbourhood to the CLIMATE ACTION PUBLIC REPORT 2014 Page 113 of 172 Agenda Item # 7.2.2 /,*/t5 PerimeterPerímeter TrailTra il network.Additional playground equipment installed at Riverside Municipal Municipal Campground.New 4-way4_way stop instalied at 3rd Ave and Queeneueen Street to encourageencûijrage use of the 3rd Ave Bike Route.lnstaIledRoute.tnstalled bike route signage along the 3rd3r.d Avenue Bike Route. Feasibility Report to Council on sidewalk costs, costs, materials Investigatelnvestigate the use of recycled Studies, and financing of r.ecycled financing options. rubber Research, rubber sidewalk material. Analysis Plans, Policies, Implementedlmplemented recommendations from the Bike (No Regulations response)responsei Friendly Task Force (see construction). Policy (No response) (No Implementationlmplementation (No response) Community Community $500 donation to Bike-to-Work_WeekCreation Bike—to-Work—weekCreationContinue to support communitycommunítv Education,Educatíon, and distributiondistríbutÍon of of a Smithers Bikegike Route Map education/outreach tngagement as part of initiatives.in itiatives. of the implementation of the Bike Friendly initiatives!nitiatives.....-.--V 1'" " identified in 1.\.r.|.(..2012. Committees,Comrnittees, Town Town representative on Access Smithers Staffing Continue to work with local Staffing Committee to improveímprove local local accessibility. groups to improve r..--t:--- accessibility Fundingrur tutf tB FundingFunciing partner of the Smithers and ancj District Continue to sponsor the Transit System. SmithersSmíthers and District Transit System.System- w;tçr anrJ 1å¡ri.tsi^r¡iïF r,. WATERWATFB and ‘¥“€ASTEifsi?I?i&t,&ËTËWÊ"Tçil Managing and reducing water consumptian and wastewater is an important sustainable built aspect of developing a environment that supports healthy communities, reduces protects ecological integrity, and greenhouse gas emissions.lnthe apprapriate boxes below, please record all corporate and communjtyvwide actions taken in 2014 and propo set!sed forfcr 2015.2015" Number n in»... ":11 vary Nurnber and typet¡,pe of 3u.t1Uuaactions winwjìl by community. Please refer to the E)- "Action :ampies':amples'tabtab above for assistance the type of iinn understanding information to include in each action action category.catesory. IfIrthethe action was taken in partnership, please;i:"ffi:ij::'#ffïî;ï."o"0"indicate with whom. Variable Response Does your local local governmentgovernme nt have water conservationconservation policies, planspians or programs? No CLIMATE ACTION PUBLIC REPORT 2014 Page 114 of 172 Agenda Item # 7.2.2 ,t4 CORPORATE - Water and Wastewater Actions taken in 2OL4 Actions proposed for 20t5 Physical New sewage treatment plant bar High efficiency wash system lmprovements, screen. Princess Street watermain looping addition to new bar screen. Construction project completed to increase fire flows. Feasibility Studies, (No response) (No response) Research, Analysis Plans, Policies, (No response) (No response) Regulations Policy lmplementation (No response) (No response) Employee Training, (No response) (No response) Awareness Committees, Staffing (No response) (No response) Funding (No response) Submit grant application for Airport water improvements. COMMUNITY-WIDE * Water and Vvastewater Actions taken in 2Ot4 Actions proposed for 2OL5 Physical lmprovements, (No response) (No response) Construction Feasibility Studies, (No response) (No response) Research, Analysis Plans, Policies, Regulatíons (No response) (No response) Policy lmplementation (No response) (No response) Community Education, Participated in Drinking Water Continue to participate in Drinking Engagement Awareness Week. Water Awareness Week. Committees, Staffing (No response) (No response) Funding (No response) (No response) Other Climate Actions OTHER CLIMATE ACTIONS This section is intended to give local governments a chance to record other climate actions that could not be captured in the above sectors, including climate change adaptation actions and air quality actions.ln the appropriate boxes below, please record all corporate and community-wide CLIMATE ACTION PUBLIC REPORT 2014 Page 115 of 172 Agenda Item # 7.2.2 t(/rs actions taken in2074 and proposed for zoLs. Number and type of actions communit5z' wil vary by Please refer to the 'Action Exampies' tab above for assistance in understanding the include in each action catesory.lfthe ffi:lj*,ffiîåto action was taken in parrnership. prease Var!able Response Has your local government begun to integrate the impacts (adaptation) of a changing climate Yes into ¡ts planning and operations? Are you aware of the climate change adaptation guidance page Toolkit? (http:/www.toorkit.bc.caladaptation-chailenger_ånJ_opportunities)on the BC ciimate Action Yes CORPORATE - Other Cl!rnate Action Actions taken in 2Ot4 Actions proposed -for 2015 Physical lmprovements, Construction (No response) lNo response) Feasibility Studies, Research, Analysis (No response) (No response) Plans, Policies, Regulations (No response) (No response) Foiicy impiementation (No response) (No response) Employee Training, Awareness (No response) (No response) Committees, Staffing (No response) (No response) Fund!ng lNo ¡.e-sponseì {No response! CûMMUî.¡|Ï.ÉWiDE - Other Ciimate Rction Actions taken in 201,4 Actions proposed for 20L5 Physical lmprovements, Construction (No response) (No response) Feasibility Studies, Research, Arralysis (No response) (No response) Plans, Policies, Regulations (No response) (No response) Polícy lmplementation (No response) (No response! Community Education, Engagement (No response) {No response) Commíttees, Staffing (No response) (No response) Funding (No response) {No response) CLIMATE ACTION PUBLIC REPORT 2014 Page 116 of 172 Agenda Item # 7.2.2 /5’//,t/rt 5, Innovation INNOVATION an opportunity to describe any energy and This section is intended to give your local government an opportunity to undertaken over the past year(s)yearfsJ that your local GHG emission reduction activities that have been undertaken over with other local governments.governments' government is particularly proud of and would like to share with other local CORPORATE - Innovationlnnovation and add links to additional Pleaseplease describe any innovative corporate actions taken inin2O1'42014 and add links to informationinformati on where possible.Possible. (No[No response]response) COMMUNIW-WIDECOMMU NITY-WIDE - Innovationlnnovation 2014 and add links to additional Pleaseplease describe any innovative community-wide actions taken inin2OL4 and add links information where possible.Possible' (No[No response) Local GovemmentGovernme nt InformationI nfor¡'Y¡ation LOCAL GOVERNMENTGOVERN M ENT INFORMATIOIN FORMATION N Response Variable Response | Name of LocalGovernment Smithers, Town LOCAL GOVERNMENT INFORMATIONI NFORMATION I Name of LocalGovernment of Regional District (RD) Bu|k|ey«Nechaku LOCAL GOVERNMENT INFORMATION |I Name of member Regional District Strategy (RGS) in your No LOCAL GOVERNMENT INFORMATION |I Regional Growth Strategy region 5,000—9,9995,000-9,999 LOCAL GOVERNMENT INFORMATION lI Population Submitted by: Variable Response Mark Allen Submitted by: I Name Mark Allen Director of DevelopmentDeveloPment Services Submitted by: |I Position Director ma|[email protected] Submitted by: |I Email [email protected] 250-847-1600 Submitted by: |I Telephone # (ten digit) 250-847-1600 CLIMATE ACTION PUBLIC REPORT 2014 Page 117 of 172 Agenda Item # 7.2.2 ,- Jlb^lo CLIMATE ACTION PUBLIC REPORT 2014 Page 118 of 172 Agenda Item # 8.1 tlr Town ofo Sm1ther BYLAW NO. 1771 STATUS TITLE: "Bylaw No. 1771 - Recreation Fees and Charges 2015-2016" PURPOSE A Bylaw to establish rccreation fees and charges. COUNCIL Date: May 12,2O15 Decision No readings were given. Send back to Staff to investigate youth summer ice rates. COUNCIL Date: Decision: COUNCIL Date: Decision: \\serveþccommon\wordpro\bylaws\bylaw prep forms\status sheet bylaw l771.docx BYLAW 1771 Page 119 of 172 Agenda Item # 8.1 2itt Town ofo Sm1ther BYLAW NO. 1771 . RECREATION FEES AND CHARGES 2OI5 .2016 A Bylaw to establish recreation fees and charges. WHEREAS, under the authority of Section 194 of the Community Cha¡ter, Council may, by bylaw, impose a fee or charge in respect of all or part of a service of the municipality to cover costs as necessary; NOW THEREFORE, the Council of the Town of Smithers, in open meeting assembled, hereby enacts as follows: TION 1- Bylaw No. 1771 may be cited as "Bylaw No. 1771 - Recreation Fees and Charges 2015 - 2016". ADMINISTRATION PROVISIONS 2' This Bylaw repeals "Bylaw No. 1745- Recreation Fees and Charges" and any amendments thereto. RECREATION FEES AND CHARGES 3. a) Fees and charges to provide municipal recreational works and services shall be due and payable upon receipt of goods and/or services as specified in Schedule "A" attached to and forming part of this bylaw. b) The Chief Administrative Officer or designate may recover any recreation fees or charges for different business activities affecting property or recreation including recreational services performed outside the municlpaiity. EFFECT DATE: 4. This bylaw comes into effect upon date of adoption. SEVERABILITY: 5. lf any section, subsection, sentence, clause, or phrase in this Bylaw is for any reason held to be invalid by a decision of any Court of competent jurisdiction, the invalid portion thereof shall be severed and the decision that it is invalid shall not affect the validity of the remaining portions of the Bylaw. BYLAW 1771 Page 120 of 172 Agenda Item # 8.1 % TOWN OF SMITHERS BYLAW NO. 1771 - RECREATION FEES AND CHARGES 2015 -2016 Page 2 READ A FIRST TIME THIS DAY OF MAY, 2015 READ A SECOND TIME DAY OF MAY, 2015 READ A THIRD TIME THIS DAY OF MAY, 2015 ADOPTED THIS DAY OF MaY, 2015. The Corporate Seal of the Town of Smithers was hereto affixed in the presence of Taylor Bachrach Deborah Sargent Mayor Chief Administrative Officer CERTIF¡ED A TRUE AND GORRECT COPY of "Bylaw No. 1771 - Recreation Fees and Charges 2015 - 2016" Deborah Sargent Corporate Administrator n :\wordpro\elma\bylaws\b I 177 1 recreation fees and charges 2O1 5-2O1 6 -doc BYLAW 1771 Page 121 of 172 Agenda Item # 8.1 4/, Town of Smithers Recreation Fees and Charges Bylaw No. 1771 Schedule "A" chorges ore to toxes unless stoted otherwise ARENAWITH ICE t ARENA ICE USER 2015-2016 10% ¡ncrease (rounded) SEPTEMBER TO MARCH over 2014/15 season per hour s 84.00 - Stat per hour s 179.00 c) Adult - Prime per hour s 185.00 d) - Stat Holiday per hour s 185.00 e) lce use from 5:30 am to 8:30 am, Monday through per hour NEW s 84.00 Additional Attendant Fee - for Events that charge Admission (i.e. special events/league games) and f) beer hour s 5s.00 ARENAWTftl rcC ARENA WITH ICE 2 ARENA ICE USER $UMIì'ÌER SUMMER 2015 2015 10% increase over 2015 SUMMER ICE rounded a) Youth per hour s 76.70 5 84.00 Youth - Stat Holiday per hour s 168.60 s 185.00 c) Adult - Prime per hour s 168.60 s 185.00 d) Adult - Stat Holiday per hour s 168.60 s 185.00 Additional Attendant Fee - for Events that charge Admission (i.e. special events/league games) and beer gardens per hour s 52.00 s 57.00 N:\WORDPRO\BYLAWS\BYLAWS FRM 1750 TO CURRENflBylaw t77L Recreation Fees and Charges Schedule A Page 1 of5 BYLAW 1771 Page 122 of 172 Agenda Item # 8.1 e/, Town of Smithers Recreation Fees and Charges Bylaw No. 1771 Schedule "A" ore to taxes unless stoted othe¡wise AREÍ{A f{O ICE 3 ARENA RENTAT WITH NO ICE 20t6 10% increase over 2015 APRITTO JUIY ONIY rounded per hour (to a a) maximum of 10 Facility Fee (Arena and/or Parking Lot) hours) s 75.00 s 83.00 per day (maximum b) FaciliW Fee (Arena and/or Parking Lot) rate) s 7s0.00 s 82s.00 100.00 c) Damage Depos¡t (event minimu ml Tox Exempt per event s 100.00 5 s00.00 d) Damage Depos¡t (event maximu ml Tox Exempt per event s s00.00 s Washroom Facility Damage Deposit Tox Exempt per event s 1s0.00 s 150.00 Additional Attendant Fee - for Events that charge Admission (i.e. special events/league games) and f) beer gardens per hour s 52.00 s 57.00 ARENAWITH ICE SEP. MAR 4 PUBTIC SKATING 2015-20L6 Toxes Included 4.00 a) Parent & Tot Skate s Parent & Tot Skate + additional child Free 4.00 students 5 - 18 s 5.00 d) Adults s 10.00 e) Family Rate s 8.00 f) Shinnv Hockey s 2.00 c) Skate/Helmet Rental s 2 of 5 N:\WORDpRO\BYLAWS\BY|AWS FRM 1750 TO CURRENT\Bylaw L77L Recreation Fees and charges Schedule A Page BYLAW 1771 Page 123 of 172 Agenda Item # 8.1 L/" 0 I Own o1 Smithers Recreation Fees and Charges Bylaw No. 1771 Schedule "4" ore to toxes unless stated otherwise 5 FIETD RENTAI RATES 201s 20t6 lncludes both Resident & Non-Resident 2% increase over 2015 Teams rounded a) Adult per Teams season per team s 431.44 s 440.00 b) Youth Teams Season per team s 113.00 s 1r.5.00 c) ult Tournaments per day s 288.92 s 295.00 d) th Tournaments per day 5 89.88 s 92.OO e) Public Bookings per hour s 30.00 s 31.00 Non Exclusive use of Non-field green space per hour s 15.00 NEW s 15.30 Washroom Facility Damage Deposit lox Exempt per event s 100.00 s 100.00 h) Washroom Facility Key Deposit Tax Exempt per event s 50.00 s 50.00 6 RIVERSIDE CAMPGROUND 2015 20t6 Charges apply May to October Íqxes lncluded Toxes lncluded íncreosed by $7 a) Unserviced Campsite s 24.OO s 2s.00 b) Campsite with Electrical and Water s 28.00 s 29.00 Campsite with Electr¡cal, Water and Sewer Connection s 31.00 s 32.OO Per in tent unserviced tenting area s 18.00 s 19.00 per booking, for event use, notfees charges to Riverside campers Cookhouse s 29.OO s 30.00 N:\WORDPRO\BYLAWS\BYI-AWS FRM 1750 TO CURRENT\Bylaw L77! Recreatton Fees and Charges Schedule A Page 3 of 5 BYLAW 1771 Page 124 of 172 Agenda Item # 8.1 vî Town of Smithers Recreation Fees and Charges Bylaw No. 1771 Schedule "4" are subject to toxes unless stated othe¡wise 7 RV STORAGE . qUONSET HUT 2015 - 2016 Charges apply during Fall & Winter only SEP - MAR 2%increase ouer20t4h5 season rounded 296.0O Units u to 20 feet s 367.0O Units u to 25 feet s 439.00 units up to 30 feet s s10.00 Units to 35 feet mum allowed s 2016 8 BOVltt SQUARE Refundable Key Depos¡t for Electr¡cal Box Iøx 25.00 s 25.00 a s 20l.6 9 FALL FAIR BUITDINGS 2% increase over 2015 rounded d Summer and Fall per hour (uP to 8 22.00 22.O0 Quonset Local CommunitY hours) s s 180.00 Local L76.OO s per hour (up to 8 3s.00 s 36.00 Quonset Commercial Use hours) 280.00 s 286.00 Quonset Commercial Use s 8s.00 Town Washroom s 83.35 s RANGER PARK ROOM RENTAL, PRESCHOOT 10 2016 PROGRAM, & RECREATION PROGRAMS SEPTEMBER 2% ¡ncrease over 2015 rounded 22.OO 22.50 La meeting room or Mu urpose room hour 5 8.00 8.20 Preschool P hour s re fo SUmmer, spnng, Recreation Program fees are to be prepa red by the Director of Recreation, Parks, and Cultu nistrative Officer nter and fall on a cost basis a nd to be the Chief Admi charges schedule A Page 4 of 5 N:\WORDpRO\BY|-AWS\BYLAWS FRM 1750 TO CURRENT\Bylaw L77L Recreation Fees and BYLAW 1771 Page 125 of 172 Agenda Item # 8.1 t/f Town of sm¡thers Recreation Fees and Charges Bylaw No.1771 Schedule "A" tt FINES AND PENATTIES at Town owned facilities or on Town owned There ts absol utely NO SMOKING allowed on or tn Town owned facilities or properties. Arena users, Ranger Park Centre users, and Field Users are responsible lor comm unicating an d responding to the behaviour of their partici pants, parents, and/o r guests disrespecting this rule. rf Arena or Field users do not respect thts rule, organizations will be nvoiced for Sloo offence. b) late Departures: own owned facility users must vacate the property no later than ONE HOUR after their time is completed. lf the property is not vacated within the one-hour time slot, extra charges will be invoiced to organization in one half hour increments. c) Penalty for Late rf an orSan ization, person or group ts nvoiced for a fee or charge and they do not pay within 60 days of the rnvotce date they will be charged a to% t2 INSURANCE REqUIREMENTS All Arena users, Ra nger Park Centre users, Fal Fair users, Field user grou ps and/a¡ individuals hosting events and/or progra ms open to the pu blic must provide the Town of Sm ithers with proof of public Íab ility with the Town of Smithers na med as n additional rnsu red on the tnsura nce document. The Town of Smithers requires a minimum of 52,000,000 liability insurance coverable of Town owned facility. The Town of Smithers retains the r¡ght to request for insurance coverage up to $5,000,000 depending on the type of event and/or Each Arena user, Ranger Pa rk Centre user Fa Fair user Field user group an dlo¡ individual ts requ ired to provide proof of lnsurance nd name the Town as an add¡tiona nsured to the Town's Recreation, Parks, and Culture Department to an event andlor p rogram. rf proof of lnsurance rs not su bm itted before the event and/or progra m, the Town of Smithers has the right to refuse access to the facility N:\WORDPRO\BYIAWS\BYLAWS FRM 1750 TO CURRENflBylaw tTTtRecreation Fees and Charges Schedute A Page 5 of 5 BYLAW 1771 Page 126 of 172 Agenda Item # 8.1 ltL Sffiiithe REPORT TO COUNCIL DATE: May 21,2015 REPORT: PR 15-04 FROM: Andrew Hillaby FILE: 0360-20 Director of Recreation, Parks and Culture SUBJEGT: Recreation Fees and Gharges 2015-2016 Bylaw 1771 update RECOMMENDATION: THAT Council receive Report PR 15-04 for information BACKGROUND: At the May 12, 2015 Council meeting, Bylaw 1771 (Recreation Fees and Charges Bylaw for 2015-2016) was introduced. Several questions were raised by Council about the rates in the existing Bylaw 1745 that would be impacted by adoption of the new bylaw. ln March of 2104, staff brought forward report FIN-14-15 that proposed many changes to the Recreation Fees and Charges Bylaw 1703. The fees for arena usage were adjusted to include the 10% increase, as approved by Council, beginning September 2014. The Recreation Fees and Charges Bylaw 1745 was adopted by Council on June 10,2014. DISCUSSION: Arena Summer lce was recommended to be reduced to be similar to the "arena with ice" fees starting in the August 2015, due to the fact that the Town would be using only one ice plant in the new arena. The operating costs for summer ice were anticipated to be less than operating two ice plants with the old arena. The old arena has utilized two ice plants to offer summer ice in August for many years. Also, Arena Summer lce was recommended to be reduced to attempt to generate more August rentals. The main regular summer ice rental user is the Northern Hockey School. They operate their camp during the second week of August every year. They are unable to move the timing of their camp. This leaves the arena operating empty for 2-3 weeks before the all of the regular arena user groups begin their seasons. cAo Dir/DS Dir/Fin Agen Date: May 26,20'15 Dir/CS DirM/O Bldg lns ln-Cam Date: CAA Fire Planner Agenda Placement: 4y/at,ts Dir/Rec Ai r/Mg r PCSO Other: BYLAW 1771 Page 127 of 172 Agenda Item # 8.1 )/2- Regular Council ,ltJlr. Page 2 Flenorf' .PFl rr ¡Y vT The fees to rent lgom! at Ranger Park were increased to reflect the rising operating costs for the facility. The Town's room rental rates are comparable to similar local facilities such as churches and schools. Bylaw 1771 recommends offering a discounted fee for early morning ice times (5:30- 8:30am Monday to Friday). Staff suggested the discounted fee in order to attract new users to the early morning time slot to generate a new minor hockey has used these times between Tuesday has dropped these times and have picked up the hours due to more ice time being available at the new arena. There is a regular adutt group renting ice time between 6-7am on Mondays and WednesdayJ. They aré established early morning group that is expected to remain in placeïor the 201 5-2016"h season. RESOURCE CONSIDERATIONS: The decreasing of the summer groups in August. The Northern August. Over the last five years, in late August but the rental fees have been prohibitive. Staff expect the lower rental fee will generate usage and corresponding revenue during thè last two weeks of August when the ice plant is operating. Without a discount of some sort for early morning weekday ice time, staff expect the spaces to remain vacant and not attract new user groups. ôffering a discount for one season may be just the right incentive for a new arena user group to start up. Staff expect that lf some existing groups drop some prime time duing ine weekdáys, the prime time spots that become available will be quickly rented. Co-rrespondingly, there will be an increase in revenue generated when both time slots are rentä¿. ALTERNATIVES: lnstead of offering the recommended morning discounted fee for the entire week (Monday to Friday), offer the discount to OJ for Tuesday to ThuÀday only. The existing Monday/Friday adult group does not need be included in the recommended fee discount. The recommended fee discount is suggested to target the Tuesday to Thursday early morning time slot that is expected-not to be hig-hly utilized without some sort of enticement. Respectfully submitted by: Approved for Submission: I ', I I ,. 1 ¡ì Andrew Hillaby Deborah Sargent Director of Recreation, Parks and Culture Chief Administrative Officer BYLAW 1771 Page 128 of 172 Agenda Item # 8.1 ,, Town of o Sm1ther REPORT TO COUNCIL DATE: April 30, 2015 REPORT: FIN-15-18 FROM: Leslie Ford, Director of Finance FILE:1610-01 SUBJECT: Recreation Fees and Charges 2015-2015 Bylaw 1771 RECOMMENDATION: THAT Council give First, Second, and Third Readings to Recreation Fees and Charges Bylaw 1771 which approves Recreation User Fees for the remainder of 2015 and for 2016. BACKGROUND: During the budget process Council reviewed recreation services and recreation fees. At the February 11, 2015 Finance Committee meeting Council made the following motion: Wray/ ICE USER FEES The main motion was voted on with the finalwording being as follows: THAT Council amend "Bylaw No. '1745 - Recreation Fees and Charges 2014-2015" to increase the2015-2016 ice userfees by 10% forallusers, youth and adult, overthe 201412015fees. CARRIED. Council also reviewed a request from Peak Training about waiving field user fees. They did not waive fees in full but made the following motion to have a reduced fee for businesses or organizations like Peak Training who want non-exclusive use of non- field park are: Bachrach/ THAT Council create a new fee of $15 for non-exclusive use of non-field green space OPPOSED: COUNCILLORSBRIENESSE AND WRAY. CARRIED. CAO l Dir/DS - Dir/FlN Agen Date: May 121t5 ily aels Dir/CS ! DirAlVO Bldg lns ln-Cam Date: + Admin Asst I Fire ¡ Planner Agenda Placement: Bylaws 871" ",s Dir /Rec l Air/Mgr PCSO Other: BYLAW 1771 Page 129 of 172 Agenda Item # 8.1 ,lt Regular Council Page 2 Report: FIN l5-18 DISCUSSION: Attached is a new Bylaw 1771 with new 2015t2016 ice season fees as well as continuing 2015 other fees plus new fees for 2016 for other recreation facility/service areas. 2015 Fees from the most recent Recreation Fees and Charges bylaw 1745 have been transferred over to this bylaw. The 2015 Fees, i.e. for field users, campgrounds, were all increased when Bylaw 1745 was adopted last year. They have been included in this bylaw since some or parts of these particular recreation services/activities are ongoing now. The proposed changes to the newly presented bylaw include: . lncreasíng the 2015116 íce season user fees by 10% . Adding a new lce user fee for the early hours (5:30 am to 8:30 am) at the youth rate (for all users) to encourage use of this low used time period . lncreasing the non ice arena fees by 10o/ofor 2016 . Only increasíng the Shinny Hockey fee from $7 to $g per participant, but not changing the other public skating fees . lncreasing the field rental rates by 2% for 2016 (except the damage deposits) . lncreasing the campground fees by $t per fee. These fees have been increased by $t per year over the past several years. . lncreasing the RV storage fees by 2% over the 2014115 storage rates (they have not been increased for several years) . lncrease the fall fair buílding rental fees by 2yo . lncreasing the Ranger Parkl Preschool fees by 2% (Note: whenever possible the fees have been rounded to either the nearest dollar or nearest 10 cents) RESOURCE IMPLICATIONS: Arena lce User Fees lncreasing Arena lce User fees by 1Oo/o for the 201 5t2016 ice season should generate approximately $36,000 more in arena revenue tn 2016. The new fee for the early morning Monday to Friday time period should generate additional revenue for the arena. Arena without lce Fees Increasing these fees by 10% should generate approximately $650 more in revenue for the Town ín 2016 The increase in the shinny hockey fee should generate approximately $700 more tn revenue BYLAW 1771 Page 130 of 172 Agenda Item # 8.1 v7 Regular Gouncil Page 3 Report: F¡N 15-18 Field Rental Rates lncreasing the field rental fees by 2% should generate an additional $260 more in revenue in 2016 for the Town Riverside Campground lncreasing the fees by either $1 or $2 should generate an additional $2,000 in revenue. the Town's camping fees remain competitive compared to other local RV areas (in fact the Town's fees are on the high side compared to surrounding private RV sites). RV Storage lnclreasing the RV Storage fees by 2% should generate an additional $152 in revenue for the Town in 201512016 Fall Fair Buildings The Town does not generate any revenue from the fairgrounds (only the above noted RV Storage) so changing these fees will not generate any additional revenue. Ranger Park - Preschool lncreasing the Ranger Park Preschool fees in 2016 should generate approximately $1,000 more in revenue In total, when taking into account the entire above noted fee changes the Town could add an additional $40,762 revenue into its 2016 operating budget. This represents 1.15% of reduced taxation requirements in 2016. POLICY/LEG ISLATION CONSI DERATIONS : The Town is permitted to impose fees and charges under Section 194 the Community Chafter. Section 194 states that fees may be established by bylaw to cover all or part of a municipal service. Municipalities are required to make available, upon public request, as to how a fee is determined under this section. ALTERNATIVES: Council can approve changes to any of the proposed rates within the submitted bylaw up to second reading. One thing that is not in this bylaw is a fine for use of alcohol consumption in, on or around Tãwn facilities. There is a fine for smoking. The Town does have policies, such as HR-008- Drug and Alcohol Policy, that states "Alcohol is not to be consumed or brought into Town premíses or property except for approved functions". BYLAW 1771 Page 131 of 172 Agenda Item # 8.1 4t 7 Regular Council Page 4 Report FIN 15-18 Many local governments are restricting use of alcohol, except for approved special events, withín places líke arenas etc, due to the potential liability assocíated with allowing unrestricted drinking within public facilities. COMMUNICATION: The new Recreation Fees and Charges Bylaw will be placed on the Town's Website. The Director of Parks, Recreation and Culture will be meeting wíth the Arena User Groups on May 27th, 2015 and will be giving them a copy of the new fees and charges for the 201512016 ice season. ATTACHMENTS: . CoPY of the exísting Recreation Fees and Charges2014-2015 Bylaw 1745. Respectfu[y submitted by: Approved for submission: .t't- Leslie Ford Sargent Director of Finance Chief Administrative r p:\reports\j2O15\2015 report#18 recreation fees and charges bylaw 1771.doc BYLAW 1771 Page 132 of 172 Agenda Item # 8.1 t/Z Current Recreation Fees and Charges 2014-2015 Bylaw 1745 TOWN OF SMITHERS 4 - 201 5 B\.LqW NO 1 745 - RECREAÍIO}] FEES AND CH,ARGES 201 Sfriîttr"tgfi Pege 2 BYtÄw No. 1745 - READ A FrRsr IME THls zt" ow oç utv,zot+ RECREAnON FEES AND cHÁRGEs æl¡t - æ15 A Bytav¡ lo establish @crealion fæs ancl charges RFAD A sEcoND TtùtE Ê!s 27:r DAY oF MAY 2014 READ A THtRD rt¡.lE THts 27-' DAY oF ¡'lA'', 2014 WHEREAS, under the authority of Section 194 ol tl.e Commun¡ty Cher€r' counc¡l a fæ ór charge in ¡esped of all or pãd of e æNice of lhe ;;;;-ÈtbtÑ. l;p".e ADoprED THts 1 0-' DAy oF JUIJE. 2014 mun¡crPãl¡ty to æver æsts as neæsary; NoW IHEREFORE, the Council of the Town of SmitheF, in qen @ting asembied, he€by enacis as Follows: The Copr€te Seal of the Taùn of Smiihers cflATlolt wes heF-b af¡xed in äre qe*næ 1 Bylãw No 1745 ûay 6e cited es 'By'aw No 1745 - Ræ€ation Fs and Chargæ 2014 - 2015" AE}*IINISTRATION PROVISIONS 2 Thrs By¡ew Epeais'Bylaw NÔ 1703 - Recr6alion Fs and ctÉrgæ'aftd any amendments the€lo D€boEh Sarqent Mayor chief Admin¡lEtve omcef REGREATION FEES AND CHARGES 3- a)-' Feæandchargesto woftsandseruíéshall ¡" ¿u" anc pa-"ya¡e se¡iæs as spæified in CERTIFIED A TRUE ÀNO CORRECT Schedule 'A' attache coPY of 'Bylaw Ño 1745 - Ræreation Fees end Charues 2014 - 2015' o, ålåJ""'fåïUffi clPatrtY. DAfE: EFFEGTIVE DebEh Sa¡qent 4 This bylaw ooß ¡nto sfêd upon adoption Corp€teAdmrnrska or SEVERÀBILITY: r ,.di-:ftsr'alJ '?r5 le.aallo1 * a! 44¿.2A1+2D15 ae 5 lf any æction, eny the reâson heb 10 ' I not inv¿lid portion affectthe'/alid Town of Ræreat¡on Fe€s and No. 1745 Schedule "A" 1 ARENA ICE USER MARCH per hour 7670 al 153,10 b) - 5LàT per hour 168,60 c) Adu¡t - Prìme oer hour 164 60 Stat 5 {¡,e special evenB/eague games) and per hour 5 50.00 . lu!¡tllFB 'lrgt{B 2 ARENA ICE USER oer hour L47.AA 76.70 oer hour 747.44 s 168.60 per hour L69,12 s 168-60 c hoúr 169 12 168 60 dl oer (¡ e special eventlle¿8ue Cames) and per hour s 50 00 52 d) el BYLAW 1771 Page 133 of 172 Agenda Item # 8.1 /¡ 7 Town of Sm¡theß ReÍeation Fe€s and Charges Bylaw No, 1745 Schedule'4" ore toxes ANEI\¿A I{O ICE AREI{A IIO ICE 3 ARENA RENTAL WITH NO ICE 2UA 2015 APRIL TO JULY ONLY a per hour (to 3 Facil¡tv Fee fArena ând/or Parkinc Lotl ñ¿úFUm of1.0 hou6l 5 75.00 75 00 b) Facility Fee (Arena and/or Parking Lotl ÞteJ 750-@ $ 750.q) c Damâge Deposìt (event m¡nimumJ fsx &eøpt per event 5 1G0.00 100 m d) Damage Deposit levent maximum) tøx Etpnpf per ryent 500-oo s 500-m e) Jvashroom Facilltv Dãmase Dercs¡t lox*emot per event s 150 00 s 150 00 Fee -lor ÈvenEthat charge Admission (¡ e. spæial events/feàgue gamer) and f beergardens per hour s 50.m 5 52m ARENA WMi ICE SEP - MAR 4 PUBUC SKATING 20l¿Lã115 Îæs lû(htdèd ãl Pãrent & Tot5kate 400 bt Psrent &Tot Skete + add¡lional ch¡ld c) Students 5 - 18 s 4_m dl AdulE 5 500 el Fam¡lv Rête 10.00 fl Shinny Hockv s 7.OO È) ikâte/Helmet Rental 200 Town Ræreat¡on Fæs and Charges Bylaw No. 1745 Schedule'A' 5 FIETD RENfAL RATES zw æs lncluds both Res¡dent & Non-Rgident Teãms âÌ 422 9A 5 13! 44 ht s 110 78 s f13 00 qdùlt TournamenE 2A3 25 $ 28A.92 d) ç aa a2 s 89 88 to 00 s 30 00 fl W¿shroom F¿c¡lity Oaûate kpos¡t Iox Eremot s 100 00 5 100-00 Wãshroom Facilitu Kev DeDosit ¡dx EreøDl $ 50.00 { 50m 6 RIVERSIDE CAMPGROUND M ME CheEes apply Mayb Odob€r aJ Unseryiced CampS¡te 23.m ç 24.æ bt aâññ BYLAW 1771 Page 134 of 172 Agenda Item # 8.1 7h Town Rseation Fæs and charges Bylaw No.1745 _ _ Sdredule "A" to toxes - HUT 7 RVSTOR/CGE QUONSET ?JtI-Ðls - dur¡ng Fall & ì finter only S€P t¡lÆ s 290.00 to 360 00 bl lo 25 s 430 00 cl to s s00 00 to 35 feet m& I BOVItt SQUARE Key for Tox 25.00 25OO al 20a4 9 FAtL FAIR BUII-DtNG5 Fãll hou6) 22@ s 22@ al s L76 00 s 176 00 bl hoursl 5 35 00 s 35.O0 c) 280.00 280 00 dt 83 35 ær daY s 83.35 e, RANGER PARK ROOM RENTAI' PRESCHOOt 2AA nÉ 10 PRO6RAM, & RECREATION PROGRAMS SEPTEMgER SMM9R s 20 s7 E 22 00 íoo m ÊÆr hour AJ Leße neeting room or Town of Recreation Fees and ryþElleJll! Schedule'4" 11 FINES AND PENALTIES Lat€ Departures: .- oNE HOUR after the¡r time is completed' lf users must v;;;;;; pt"æ"v l""t tft"n Town owned fac¡lity "" one slo! extra charEes w¡ll be invoiced to organízãt¡on in the property is not vacated w¡th¡; the one-hour time half hour inremenll _ _- tãtg!_alqelh _ pav 60 days of the for a fee or charge and they do not w¡th¡n lf an organ¡zation, Person or group ¡s ¡nvoiced invoice date will be a 10% !2 INSURANCE REQUIREMENTS events users' Field user Úoups and/or ¡ndividuals hofing All Arena useß, Ranger Park Centre users, Fall Fair præf of l¡ab¡lity w¡th the must prov¡de the Town of Smithers w¡th Public and/or Progßms oPen to the Public insured on the insurance document. Town of Sm¡thers nemed ês ân additional iac¡l¡tv liab¡litv insurance coverable of rown owned ot rãqu¡ã am;;u; of 9tó,0o0 The Town sî¡ir*ã depend¡ng on the request for insuÉnce coveGge up to 55'000'000 The Town of Smitheß .etains the right to of event is required to Fair user, F¡e¡d user group and/or ¡nd¡vidual Eãch Arena user, Ranger Park centre user, Fall Recreation, Parks, and the Town as an additional ¡nsured to the Town's provide Proof of insurence and name lf of insurance is not submitted before lhê event Culture DePartment Pr¡or to an event and/or Progtafr, Prool access to the the fown of Smithers has the to refuse BYLAW 1771 Page 135 of 172 Agenda Item # 8.1 - -/1¿4- BYLAW 1771 Page 136 of 172 Agenda Item # 9.1 .55,o5 370?c OJoJ rÊ ,l l!i BGBßV .år May 14,14,20152015 MAY 1t 2%+ z=2Û15 Tawr:TEW¡ ei'r' il*¡iÉ:" :.)iS Town of Smithers P.O. Box 879 Smithers, BritishBrítish Columbia VOJ 2N02NO Dear Mayor and Council,CouncÍ1, The purpose of this letter is to request that Council consider allowing backyard chickens in residential areas within the Town's limits. We understand a proposal of this nature was brought fon/vardforward to the previous Council, but did not result in any change. We believe the current Councilcouncil is willing to open up this discussion again. We are a familyfamÍly of four who've recently moved to Smithers, in part because we feel the municipality is a progressive one that aligns with our values towards sustainability, self- sufficiency and community development that keeps pace with societal change. We were quite surprised to hear that Smithers does not currently allow backyard chickens, despite the Town's assertion in the Official Community Plan that it supports efforts to increase the amount of food grown, processed and consumed locally. Raising a small number of backyard hens for family egg consumption is something many BC municipalities have supported with similar goals in mind. Telkwa and Terrace are good local examples. It is not our intention to apply for a bylaw amendment or re-zoning for our particular parcel. We would like the Town to come up with a solution for allowing backyard chickens. For example, we believe there could be a simple change made to the definition of an "amenity animal"anímal" to include a small number of hens. While we feel there is support within Council for allowing backyard chickens, we do not propose to know how the bylaws, policies or operations would need to be altered to affect this change. This is why we are asking CouncilCounoil to lead the change. We invite you to reflect on this matter and kindly provide a response within a reasonable amount of time. We are openopên to any discussionsdiscusslons you may request on this matter. Sincerely, Ryan and Jennifer Holmes 1084 Cedar St 847 5397 05.0eAo D:¡'/D,- v11:iil Assn ."‘"*‘\‘ !::;C3 I A;er -u--«-llt:: I Ði;i.rrô g‘ _=~.w., -w-»-1.'.' i_r Inh. ì---in.“ -'5A. A,irei,t Å:;t. I il;r: l-ì \:« þ,' /i¡ :r: i';:.;;insîl: tl:;'llec p.lr -:i ! i"/lcl ü Cihoe ry l5_:;::&]onC.) BACKYARD CHICKENS Page 137 of 172 Agenda Item # 9.1 /*A,¿, BACKYARD CHICKENS Page 138 of 172 Agenda Item # 9.2 lt/l n\ \Ù 05 I BEB frî'PE Dear Mayor and Council þiÄT î I 2i15 Tcwn of 5r*i.ìi;rrs I am the managerm¿rnager of Tercel Telecom Ltd, located in Richmond, B.C. We are a supplier and service provider for ?brefibre optics technologies. On behalf of the company, I would like to take this opportunity to make a proposal. It is a proposal that could bene?tbenefit every citizencitizen in your town. It would actually greatly improve people’speople's lives. As a whole, CanadaCanadahashas had a really late start for ?berfiber technology compared to the rest of the world. Authorities have realizedrcalized this trend and have already implemented tremendous investments to expand ?brefibre optics throughout BC. However, major service providers are skipping a lot these towns. In fact, according to them, these communities are not cost- effective projects. They are merely interested in more populated cities. It would take up to 10 years before anything could be done. We represent “Fiber"Fiber Home Group”,Group", one of the largest manufacturer and producer in the world for ?brefibre technologies such as ?brefibre cables and GPON. Tercel Telecom would like to take up the responsibilities of laying ?berfiber in your community. Our goal is to bring high speed intemet and optic TV all across rural BC. Since we are already a global supplier for ?ber,f,rber, and we have reliablereiiable local ?berhber contractors, it would make a lot of sense to team up with the local municipalities to make these projects happen. We are able to invest money 'We and equipment. We can guarantee the quality and competitive prices when working with the government. I hope Wewe can work towards establishing a win-win cooperation. E?mm Best Regards, ?,W«~ Best Regards, Will Deng RIII-II. sit mmmm ; ,1.) Tercel Telecom Ltd Office:Olïice: 6042737744 Cell:CelL 6047732188 Email: [email protected] #8-2931 Viking Way,Wuy, Richmond, B.C v6v lYl rl 2*‘ .e, Dl;ii=li J t, ,;r !- : -'. ‘*7’ '- t-^ —v~ar«~>- ?g EI L, ¡.1'.,.'rr'..-t¡¡ .r- --'-- i .,r ur- F-kVa::.:r:'._ ):t .‘via:a.‘r.~..\. ,..i,,iiti f,,-!t, ü ':] I ,Crb - ) Air?gr FCSC iiriS:a Ú ¡ tr _ Q i - {r( - A\‘La S\r""ì Bvt??rBVtr DÀ d-"j TERCEL TELECOM Page 139 of 172 Agenda Item # 9.2 _ /"1aJt - TERCEL TELECOM Page 140 of 172 Agenda Item # 9.3 /L Wo''rJ You and a guest are cordially invited to UNBC's annual Donor Appreciation Evening June 2015 maks 25 years since the UNBC Act was passed Because of your generosity, UNBC is poised to usher in a new generation of higher education in the North, Come connect with fellow supporters, learn how your support matters, and hear the President's plan for UNBC's leadership into the future. Saturday, June 20,2015 i-"flfà UNBC Prínce George Campus - Bentley Centre \,!{ !Ll \--J 1\lt sJ t] 5:00 pm to 7:00 pm r is year's program will include a special performance _) i*!l,'l - ? 2fli5 eli I by renowned I fiddler Daniel Lapp 5t 1 5' I Semi-Formal I ¡ L : You are also invited earlier the same day for our i 25th Anniversary Gommunity Gelebration: .) The Founding and The Future ! i:) Saturday, June 20,2015 () UNBC Prince George Campus ú. ---l -' 2:30 to 5:00 pm - Program starts at the charles Jago Northern sport Centre r, ia -:: ¡ r. Parking willbe -j available on campus and atthe Sport Centre "-'. ir î çd\,-Õ ¡ t) e (r, 4a ¡'.) i ,.r -[= Together, we have much to celebrate! Please join us. al l'' -¡ al RSVP to both events by Wednesday June 10,2015 Phone: 250-960-5750 | Fmail: [email protected] [>- UNBC DONOR APPRECIATION Page 141 of 172 Agenda Item # 9.3 ')/ tL 6u¡n¡67ec'cqun 6ZÞ NZA CE 'oôrooC ecuud ,{e¡¡ Áltsrenrun egtÐ suorlEloH lEurotx= lo ocrl+o cENn v t s w n10c HS u a8 Nal HtH oN a IO ATSAJNNN a T h"^r '/c fo, lou' UNBC jsPl"r? 't 25 UNBC DONOR APPRECIATION Page 142 of 172 Agenda Item # 9.4 j53c't930- US yr Susan Bassett From: Roxi Dykstra [roxi.dykstra@gmai|.com][[email protected]] Sent: Tuesday, May 19,19,20152015 10:26 PM To: Susan Bassett Subject: Fwd: Letter of Support Hello Susan, My My name is Roxi Dykstra, director of the Orchestra North Summer Program that takes place this summer. I'm sure you a srÌre you get a lot of correspondence, but perhaps you remember that we were in touch in the fall about getting a letter of support from the Town of Smithers for a CanadaCanadaCouncilCouncil grant application. Thank you for youryooih"lp-help with this; we've submitted (for a second try) and are waiting for the results for funding forfor 2016.2016. Since these grants are very difficult to get, we would like to submit a grantgrantapplicationapplication to the Wetzin'kwa Community Forest Corperation under their grants for community projects section. They require letters of support as well; would we be permitted to include the letter that the Town of Smithers wrote for ONSP for the Heritage Grant in our Wetsin'kwa grant application package? I don't need anything further from you; I just thought I should ask before I share the letter with anyone but the original recipient!recipient-í Thank you kindly! iieczxéåìcri MusicianMttsician and DirectorDit'ector of Musical Activities Master in performance.perþrmance, CNSMD, Lyon Mmus, Universite de Montreal Onon Fri, May 8, 2015 at 10:31 AM, Penny Goodacre Thank you for the update RoxiiRoxil Good iuckluck on your appiication.appiicatìon. cAo D lìir"lae D DiriFii'.,J ü AEel Dal';; Penny r ¡1a frenny Ði/CS; il ¡'.i-ô1,/1 Lr :¡5 I ln.il:r;l ila:c: 1l,ïir /isst, C i'r'j ¡ I u Arï:r:..,a i'j;;Cs'î,ì ni: '-.'Ë: ' _U...._-¡ ü t lr î.1*z ¡ F Cr3O n Oi.h¡¡: ORCHESTRA NORTH Page 143 of 172 Agenda Item # 9.4 2t/t -/'14-J ORCHESTRA NORTH Page 144 of 172 Agenda Item # 9.4 3/s/r Torvn of o PO Box 879, 1027 Aldous Street,Steet Smithers, BC VOJ 2N0 Sm1rhego/QTelephone (250) 847-1600 - Fax (250) 847-1601847-1601*~ www.smithers.cawww.smilhers.ca October 16,16,20142014 FILE: 0530-05 Ms. Roxi Dykstra, Co—DirectorCo-Director Orchestra North Summer Program 2532 TelkwaTellcrya High Road Telkwa,Teiicwa, BC VOJ 2X0 Dear Ms. Dykstra: RE: Orchestra North Summer ProgramProqram - Leter of Support At its Regular Meeting held October 14, 2014, Council was pleased to provide the Orchestra North Summer Program with a letter of support for their Canadian Heritage Fund —- Building Communities grant application. Council understands that the Orchestra North Summer Program is an orchestral and chamber music festival that draws together musicians of all ages and abilities from across Northern British Columbia. The program providesprovicies the following: a) high qualityquaiity musicalmus¡cal experiences and education; b) encourages collaboration and musicalmus¡cal excellence; and c) celebrates northern musiciansmus¡c¡ans and composers. The Town of Smithers has supported the Orchestra North Summer Program in the past by allowing the use of the following venues: the Smithers Public Library, the Smithers Art Gallery, and the Bovill Square Stage. Council thanks the Orchestra North Summer Program for providing this extremely valuable Program for our community. Yours truly, :7/2’;’??‘Zé Susan Bassett Director of Corporate Services SBISB/ n:\wordpro\couna'|n:\wordpro\council repIies\2014\10repl¡esuo'l 4\'l 0 oct\9.12oct\g.12 orchestra northnorlh docx ORCHESTRA NORTH Page 145 of 172 Agenda Item # 9.4 7‘/KT/ç PartPa rt E — - ConfirmationGonfirmatjon of Supportsupport from MunicipalMunicipar Government or EquivalentEqu¡valent Authority APPLICANT:AppLICANT: Roxanne Dykstra Name ofOf festival.fgstiVal: Orchestra North Summer Programprogram FestivalFestivat Funding Funding by the Program is conditionalconditíonal upon continuationeonfirmatlon of cash andlorand/or in-kind support from the applicant's municipalmunicipar government or equivalentequivarent (referred -the from the applicant,s authorityautndiity (referred tod belowbero;;sas - ‘the municipality’).municipatiqf). For applications a from local band council, local tribal other authority, that council. local Aboriginal government or equivalent authority must provide written con?rmation of transportation. support. Public organizations such as police. public waste management, or libraries. if directly municipal under the municipal authority, can also provide support. Financial support from the discretionary from an funds of elected of?cials is considered a donation individualand cannot constitute municipal support. This form.once completed and signed, constitutes proof of support from be con?rmed the municipality. Supportsupport may also in a letter that includesindudãs the cash . casn andlorand/or in-kindvalue of the municipal contribution for activity. Should the municip alityatity the event or withdraw itsit- support, the ap plicant must immediatelynotify Canadian Heritage. i.,åt3:,,laîï:ll:;the Department of Please print this form and have it compreted and signd by an authorized municipality or equivalent authority. representative of your authorlf. Authorized representativesrepiesentatives are em ployeesproyeê of administrationaclministration or equivalent authority or any are of the municipalmunicipar or any elected official with signing auth~ ority. CASH IN-KIND The in-kind This amount must in-kind support for this festival willwilr be as described (monetary value) in the appear in the budget. value) following table. (Use additionaladditionat pages if necessary)ñecessaryl Please itemize itemize contributions of in-kindln_kÍnd goods and servicesseruices Total: Total- 0 Name of authorized representative (required):(required) : Authorized l- -_.1 representatives areare.employeesemployees of the municipalmunio.pal administration or equivalent ,. . ,, .-:.-. ì ¡,. - . -,'- or equivalent authorityauttroity orór any -l.i r 1\, 1 any elected o?cial "--l'-t*.å\ .t;".*t-..).>. withwr'th signing"i"á"J"#.¡a authority. TitleTifle and municipalitymunicipatity (required) i; .,€i-1,_.,' Telephone number (required):(required). Authorized representative'srepresentative,s signature (required): Date YYYY-MM-DDYIYY-MM-DD (required):(requíred) : : -rí-_- \ ::.--: DCAP-BCAH_01FD1_20130812-engDCAP-BCAH_O1 FO1 201 30A.t 2-enq Page 16 of 20 0 ORCHESTRA NORTH Page 146 of 172 Agenda Item # 9.4 I ric iB iry i,+; ,if r,. ,4L'.-\ v',. l4 lA *irt l. 'æ) ,r. i 1:/i ã,'g w glJ ti U -VJ .__j» cl>'b ‘ Orchestra .‘~r-cnh $urnmerPragran\ ,_ _ V V ‘ - 4 7 - Srmtt-ers,BC To: the Smithers City Council, October 7,2014 program Festivar, request for officiar support to be erigibre for canadian RE: orchestra North summer and iËt g; F;;ãinj' erúing commúnities through Arts and Heritgage Dear Gounciflors of Smithers' verv interested developing musical and artistic excellence in My name is Roxi Dykstra, I am a classical musician rra gion of British columbia' smithers, the region,.in¿ d*¡tÈãrs ano the northern Program, whichSmithers has been started an initiativecalledthe Orchestra North Summer A few years ago I encourages musicians at all levels and puts toget her hosting, with enthusiastic community support. This program in Smithers, and hopefully someday. In other symphony orchestra that is then able to perform a full-scale more informationabout the program, its festival of communitiesaround the north. See the attached letter for concerts, and its bene?ts to the community of Smithers. into its thirdyear. Inan effort to keep costs for has been going very wellso far. an disgoing into The program applied funding through the Canada Heritage Fund low while fairly paying its instructors. wehave for participants requirements for the grant is that wecan show that Building Communitiesthrough Arts and Heritage . One of the we have municipal support for our project. believe the municipality lnfact,¡hasalreadybeensupportingusthroughtheuseofthePublicLibraryandArtprogram. (These three venues were and last year with the us e of BovÍl6 Si"g", sint".ori fitst year of our Gailery, àll over main street in small includedln our Classics on Main circuit, wn¡cñ-uñãôs participants þerforming ensembles such as string quartets)' of project grants from the BV Arts Council; $1400 for the first we have received assistance inthe form ln addition orthwest Community college has been most generously and graciously year and $1200 tor tnJãäc-onO-yeal, and N ince its inception ($2000 in-kind donation)' donating their facility to host our program s Wouldyouascitycouncilbewilling!o.fillo.utandsignthedoc.umentbelow?Yoursupporthascertainlybeen * toãäer atong the way would be most appreciated' appreciated, and any ffi-y;;fftà-ue w¡rr¡ng funding to bring some professionals from to deverop a website, and wourd rove to source we need, for exampte, program' th1;Ëtñä G"ãtg" by.phony tc come as support staff I r our Thank you for your time and your consideration' Sincerely, RoxiDykstra Summer Program Musician and co-director of the Orchestra North Email: orchestranorth @g mail' com Phone: 778'210-2101 1. t t.1 .,,'.WcStr-. -Ût i ] a I á_ h - r- ORCHESTRA NORTH Page 147 of 172 Agenda Item # 9.4 t/r í]:çfu*eÈra l-rìsrtåt S:zz:m:e§‘.3s.¿ l'*tr::+y §? r +gt arzt S$¡,riÉ!:e¡ç,,i¥:'£°aers,¢’;r,=g:am 868C FurtherFu¡fher informationlnformation about our ONSPONSP and itsits events: For: the City Council of Smithers, October 7,7,zïft2014 Classical musicians in rural Canada have uniqueuníque challenges. Our communities are often small and far apart and distance can prevent us from connecting with other musiciansmusícians and accessing the breadth of services andand' opportunitiesopportunit¡es available in larger urban centres. Here is a littlelittte more information about our program. The Orchestra North Summer Program is an orchestral and chamber music festival that draws together musiciansmusícians of all ages and abilities from across Northern British Columbia for 6 days in beautiful Smithers BC,BCI enriching our community through the arts. The program: 1)l) provides high quality musical experiences and educationeducatíon to its participants and audience members 2) encourages collaboration and musical excellence, forthefor the bene?tbenefit of norther musicians and audience members alike. 3) 3) Celebrating northern musiciansmusieíans and composers, allowing opportunities to showcase excellence and develop a musical identity where northern musicians can share their craft withwÍth northern audiences. ONSPOjVSP FestivalFestival Events:Events: The Orchestra North Summer Program culminates with a festivalfestivalofof concerts and musical events, put on by that year’syear's orchestra. The events of the FestivalFestivaf include: -Classics on Main (small ensembles tours a number of venues on Main Street to perform for the general public of Smithers. Venues include the: Smithers Art Gallery, various local businesseslbusinessfronts,businesies/busínesstro-nts, thet¡e Smithers public library and our new Boviile Stage -Focus on Chamber lunchtime concert:concert A concert of small orchestra work and local compositions. - Symphonic Showcase, featuring 2015 concerto competition featuring 2015 concerto competition winner Duncan Mcclennagan.McClennagan. This brings- together the entire ONSP orchestra and the full force of local and regional professionalsprofessÍonals as support to bring big symphonic repertoire to the Bulkley Valley. - Midsummerilidsummer Festival gala: the ONSP orchestra with local pop and fiddle artist.artíst. This fun show is a highlight for all as it brings together our classical music skills with all kinds of musical styles. —ONSP’s-ONSP's pros: the ONCE ensemble: This will be a high quality chamber music concert, performed by the professionalprofessionai musicians of the OrchestraOrchesta North Summer Program, with an educational component to connect our audiencesaudienêes to the music they will experience.experíence. Bene?tsBenefits to Smithers:SmÍthers: Some obvious benefits of the Orchestra NorthNorlh Program to the municipality of Smithers are: ArtisticArtistíc Enrichment of Smithers:Smíthers: 45%45Yo ofal our 66 participants were from Smithers or the area this year. Our musicians and students are encouragedentouraged to develop themselves musically through the program and to share their work with the community. Inln addition, we performed for an estimated 900 audience membersmembérs during ONSPONSp 2014, many of them from Smithers, and are able to feature local composers and performers. Business: The out-of-towners and their families bring additional business to Smithers during their stay for the week. I also met significant numbers of audience members who had travelled to Smithers speci?callyspecifically îorfor the event. Putting Smithers on the Map: Our program brings exposure for local businesses and raises the pro?leprofile of Smithers as being a hub of vibrant artist, and excellence in artistry. What other northern community of itsíts size can claim to gather musicians from across the north to host full—scalefulþscale symphony orchestra performances! l_ ì - 3L£>I % 1%.l ae ORCHESTRA NORTH Page 148 of 172 Agenda Item # 9.4 2,/r G.c¡=s:ca ,¡+.+nl; S+;t::i¿¡ ?¡tcrêrì1 Sz:"=é§icT:‘—’S9,r':¡re'ç -ið grchestra North Sammerr Prsg:.3z“--.?r+grzm a¡d FES1$‘f3§Fesl;'¡+; ArticiesAajcies sfof AssuciatioswA.ss oeiaþo'¡ Grcheszra lÍsáh Sa¡'Ene inauguratedlnãugurated JanuaryJanuary 35,15' 20132A13 Mancfatazt¡ndate: sgeria-mars xnscszenq exce?-arcserceí;arce agdiences éc téxeér -dassica-Eclãssicêi caazgsserstosÏtëâsels ant:an-. peic=r:ers rnsoi;¡nq ¡r+sk=i Toi{ì connecteoa.ftëôt no?hemnöf.hetrÈ a€,¿dîencgg ic làe;g cw¡ identity on the beatiocal éevei.level' 3:25amaa artssiicattt t* adættfy on the "".d Obgeciévesûblecirtes meatersheg i,'f anccuregtngeû'Ç}.t?!i:|\q neairrsyneaitÍr coiag2;;¢g2g;:;:.r,14:¡i3Þtf¿!o+í: 3-3¥,'weg:'§tl'eiitfåå* g‘,z_;.5f-gegys¡iêff:ÌerF cr Buildingt¡-¡ilding corrsmzmitg,cclFlfi¡rlllty, throughtirrough r-e:rtersi'rÊ sktfg musiciansrnusicíanE a:at an?env level of sktB nu?uzfng 15rs poientiaxp¡lient¡al zn?r thet¡e ñÐrii1 -. EncouragingEf]courâgíng amstzcãrttsttc exce?enceexcetf€ûce andard r"*:nul'ng sppnéunaies forfÐr;cî&íiocéi musecéanst*'¿giciar'; 3:5â*â:'JFli{Jssr€~:=3m.}.‘x‘;S5f§ - ProvédmgPro.ridurg exposureextôgure andanê perfazmanceçeúatmatce lepoÉ¡:nlties r their ;-.22.-sneak quaiity perfczmances fer <-ncvsthemrsrai a=.z=:';en.-ces. exserzenc .Providingb¡glìqua¡ítypo-rf+nnancesfäfl1û¡thÊtrtf:'rãf3Ú.jì;n'Jes'É"::i':r';:e1?1e':t-l¡rs¡caiãxçzr''entãProviding high e throught!'rrouEh sducataarseducáliec andaild §?l:’I'u‘SN!I’;';rÌcíuslvt¡T .325 $5.2: msgb;ttl€Pi 1:b'€ Such asãs symchcmr c-zche¿r.FÈst:âg‘-‘as andatj! sensed:æ*cei* cgszyert*ÊPelji''lÍi¿s 'j1et -. EraahéingEr^,atltinS large-scablarge-scaie prcgecis.pte¡ecis sÞci :yr!ìçiûiiv 42 audrences andar:d rzéay-'e.rs ashetweseoå|lerwse mat.ir¡âv aiiatxieailable ferî*c mart:-zernôortiÌen¡ audler'{e3 #ayeis Progvam and Festévai About meOrchasxraorchss¡?a North*czth Summer$¡¡m¡rr¿r P;"$iåJålrljfflìi-*, Abor¡t¡rre and chamze: music,-r.jsic festive 2max2-aw: ::>ge~h.:r:s:z;s,x:sa;;sirÌi..snça::s Yne Drcnesxra Nonh Summer Progr am :5 a orcneszsai rËËsËa Bxinsgh. he yenzsTheTîÊ rag.-arr.prmnues mgrzquaiityãÙähtv and abxlmas!ram acmss hiarzaemfåo'*.hem 8rit5iì Coin.-rrzniaSâtu"Rþ¡a 2:23;l"s 5e'y+nt 3:F ef alk ages rszuséczf esteemme Celetmlérug northÈlz} is panic igsanzs.i5anis. and:xrd enccurages ee?a?oraisonceÏãêorå8cÊ and¡p'd c:¿s;c¿[ *icet¡t music education to zsmrngnizies Waugh music: andend :hß -North"nËûsragescromstes ti‘-etf-e es?chiagecrichit':g sfcí faves}:vss anal¡í.'3 i''ûìr$iñit¡€s Ë:rÐi¡gÞ Flusic ariéstsariists and ccmgosersfrcfiïposers, Orchestraorc¡.tãsii- ¡'ã.r¡1 cro*ctå highrsgualiiycanceris istc uustrsinatet¡ji.rtiftale itÌe wee:<.v¡eeìr 3;"cj coiiabaratéveccilab+r¿tve war’-<,*a''(- arts,ar..s. presentingpreseatinç a feséivaies$,rai sf*i hrg.h_grial!åy tcrcgfîs H " ~ _ slunatuvosa ’_ _ ;:.»tz, SebastianSeÞastìãr: OsiertagOste¡!ãg Rcxi Dykstra:Dykstra.~3«?&A.\;- ¿1 Gccupaiien A '~;.gu.5—| üt:cvgmtkn Tlirìír"i-i ff-'¡i- Qacupaiian;Occ*Pation M '‘~ ‘ L..z, $1: Address =3‘H Ls” 5‘.+.»..»\I AciszresstA.éJ¡ess: ..»..> sh k\«c‘L ’7 iJ\r;\.~ P1135:-s.=:Ptâ.-.€: Phone:PñoftË /_‘7.’s\ In: 9.’ Jery'ty ÐlksttÈ TheaTtrea Ewaid.Ervald, ...___aC;yf__-1&4-J¿*- Occupazxongccupät¡â€t occupanon '1 .145’5't .-.;z( ‘/10! Adctress:Address: ‘E 95 Phone PhoneFhone .29:-1-57- 2/ f6 _. ; : 1’/«.-4 KasenXaceí: P.-‘ca 49¢ gig, . CraveÐave Daust ff : - '':‘L’-'« R. I’.'. V?» t'cciçat-io+,‘£'.C;59a$i€)-3. OccupatiOccupatìon: 'l- _u-4» , ,____t- Z 2¡ 3?,,.i¢'-1t -rat* 3'71‘-’L'--‘.‘:~j.r.-41)»;J'v.~x.A¢:1ress 4. AV . Address:P.ddress: ;‘ L: i; x *r,,,l---{ {4 F!rc¡ìÊ' -;:L: -Tl-;, re.Phone:Pho*e- .5‘ti'3 t & æ, I 327%! :1:, I 4 ry ; qæ: tr r ORCHESTRA NORTH Page 149 of 172 Agenda Item # 9.4 t/r Part E - Confirmationconfirmation of Supportsupport from Municipal Government or Equivalent Authority APPLICANT:AppLICANT: RoxanneRoxanneDyksrraDykstra Name ofOf festival.feStiVal: Orchestra North Summer Programprogram Festival Funding by the Program is ís conditional upon con?rmationconfirmation of cash andlorand/or in-kind support from the applicant's municipal government or equivalent .äìi the applicant s or equivalent authorityauthoríty (referred to below asãs - "the municipality“).municipatity"). For applications tram a local band local tribal coun council. cil, other local Aboriginal government or equivalent authority. that authority must provide written con?nnaticnof support. Public organizations such as police.police, public transportation. waste management, or libraries, if directly under the municipal authority. can also providepiovide municipal support Financialsupport mmthe discretionary funds of elected ot?cials is cnnsidere d a donationdönafion from an individual and cannot constitute municipal suppo rt. This form.once completed and signed, proof of constitutes plogi of support from the municipality.municiparity. Supportsupport may alsoarso be con?rmed in a letter that includes the cash andlor the cash and/or in-kindin-kínd value of the municipal contribution forior thelre event or activity. should the municip ality withdraw its support, the íts support, the applicant must immediatelyímmediatety notifynouty thetie Department of Canadian Heritage. Please print this form and this form havehaye itÍt completedcompleted- and signed by an authorized representative of your municipality or equivalent-and of your or equivalent authority.author¡ty. AuthorizedÀuthorized representativesrepieseniátir""-"r"are employees of the municipal administration or equivalent -- of-- the munielpal or equiva¡ent authorityauthodty or any electedetected officialofficÍat withoi$, sig ring authority.authörii. CASH IN-KIND The This amoumcl?liiamountry¡l IN.KIND The in-kind support for this festivalfestivalwillwill be as described in the (monetary value) followingtable. appeareppear in the bumbudget. value) following tabfe. (Use additional pages if necessary) Please itemize contributions of in-kind goods and services. Total: Total: 0 Name of authorized representative (required):(required); AuthorizedAuthodzed representatives are employees ofofthethe municipalmunic¡oal administrationadministratíon or equivalent authorityaulhority ôror anyarry electedelecled of?cialoíTùal withwilh signing authority. TitleTiüe and municipalitymunicipatity (required):(requíred): Telephone Telephone numbernum ber (required):(required) : Authorized representative'srepresentatíve's signature (required): Date YYYY-MM-DD (required): DCAP-BCAH_O1F01_20‘lDCAP€CAH_0iFO1 30512-eng 2O1 3,og12arrg Page 16 of 20 ORCHESTRA NORTH Page 150 of 172 Agenda Item # 9.5 BGBITIB MAY 2 I 20t5 Town Council Town of Smithers smithers junior softball requests that we be allowed to leave our storage unit at elks park unt¡l the season is completed' we are not in a financial position to appry thru proper channels. storage The use of a unit allows us to prov¡de tools for our volunteers to use to prepare the fields pr¡or to us¡ng them' lt also allows us to keep training equipment ctose by to prov¡de a better experience athletes. for our lt will be removed at the end of the season. Scott Groves President Smithers Junior Soft ball 4[^d tr Agen Date: 0 lns D Dato; AgenCa 1 PCSO Other: JR. SOFTBALL - STORAGE UNIT Page 151 of 172 Agenda Item # 9.5 JR. SOFTBALL - STORAGE UNIT Page 152 of 172 Agenda Item # 9.5 t F I I ¡ I a tr +l -l t I I I ,i lr + 7 JR. SOFTBALL - STORAGE UNIT Page 153 of 172 Agenda Item # 9.5 -/4nr,./, - JR. SOFTBALL - STORAGE UNIT Page 154 of 172 Agenda Item # 9.6 ffiãJt¡' ,/, 6,.1æo\ D l-lAY 2 I 201s PO Box 3326 Sn¡ii¡'.rcrs Smithers, BC VOJ 2N0 Tou¡n Of May 20,2015 Smithers Town Council: Mayor: Taylor Bacharach Councilors: Gladys Atrill Phil Brienesse Greg Brown Shelley Browne BiIl Goodacre Frank'Wray Dear Mr. Bacharach and Council Members of the Smithers' Town Council I would like to take this opportunity to thank each of you for the decision to rename the street next to what was the Dan Hamhuis' family home while they lived in Smithers to Hamhuis Way. This is a very fitting tribute to an incredible arnbassador for the town of Smithers through his world renowned hockey careef. I would appreciate if, as a Council, you might consider taking this one step further. While travelling through the surrounding communities: (Fraser Lake, Burns Lake - Decker Lake, and}Jazelton), the signs that recognize their elite athletes upon entering their conmunities from the east and west both celebrate and honour their respective accomplishments as being the community that they began their sports' careers at the local, national, and international level. Dan has certainly represented this through his rnany accomplishments in hockey. He was a member of the team that won the NHL YoungStars Game in2002, won the Four Broncos Memorial Trophy in 2002, and the Bill Hunter Memorial Trophy in2002, both for being the WHL best defenseman and player of the year, and the CHL Defenseman of the Year in 2002, the WHL Player of the Year in 2002. He played major junior hockey with the Prince George Cougars of the WHL, and was selected l2rh in the 2001 NHL Entry Draft with the Nashville Predators. After cornpleting his hnal season with the CHL he made his professional hockey debut with the Milwaukee Admirals of the AHL, a minor league afflrliate of the Nashville Predators. After five seasons with the Predators he signed a6 year contract with the Vancouver Canucks. He has played in several international hockey events at both the junior and senior levels for Canada. At the 2001 and2002 World Junior Championships, he brought horne bronze and silver rnedals respectively. He has appeared in f,rve World Championships, wiming gold in2007, silver in 2008 ancl 2009. In January 20l4,he was named to the 2014 Olympic Team, rvinning a gold medal atthe2014 'Winter Olympics ancl just this past week (May 2015) winning gold as a membel of Team Canada in Prague. It is also worth noting that he, his wife Sarah, ancl their three daughters clonated $50, 000 dollals to the new hockey afeîaat the Old Timers' Hockey Game during the Srnithers' Centennial. He and his family continue to give back to what was his community in many ways' t: .ê.':;:- l:i:: Þ1"- oG.2ctl- n ) t'i 1) t"i HAMHUIS SIGNS Page 155 of 172 Agenda Item # 9.6 2/, We have had NHL players note of that were born and/or raised in Smithers: Jim and Joe Watson who were Sta¡ley CLlp winners. Jim was a five time NHL All Star Game selection and played for Team Canadain 1976. Joe was a two time NHL All-Star and is a member of the Flyers Hall of Fame. Brothers Ron and Rob Flockhart were NHL players. Ron Homenuke raised i¡ Smithers, another NHL player who was a forward for the VancouveiCanucks. Alan Kerr played for the New york Islanders, Detroit Red wings and the Wimipeg Jets. Paul 'Butch' Monis was ¿iarte¿ by the Farm Team the Long Island Ducks. Mike Wall played for the Anaheim Ducks ancl the Colorado Avalanche. He is one of two goalies in the NHL who has actually scored a goal. He currently continues to demonstrate his goalie skills on the Smithers, Steelheacls. We are truly a hockey town, being a community that had many hockey players prepare for their NHL careers on Smithers' Hockey Ice' This is evident with the recent builáing ånd public support for the second sheet of ice in our community. I am confident that if I investigated ftrrther, we have many noteworthy athletes that were born and raised in Srnithers, too numerous for me to mention. I also recognize that it is difficult for.the town to acknowledge each sport on an individual basis. Despite this, oui hockey legends, in my personal opinion, are worthy of more then a banner in an arena, we have had rnoie then enough pþers over time to generate our own string. This is pretty amazingfor a town the size of Smithers and the short period of actual time over tirne for these men to hone their skills. We must have had some pretty incredible community coaches and very supportive parents. I leave a decision to your discretion and await your reply. Yours truly, Elaine Thompson HAMHUIS SIGNS Page 156 of 172 Agenda Item # 9.7 ct530-oI '/3 Deborah Sarqent Subject: FW: Chandler Park Field Grant application lÐ ß G1*¡,¿,,,åu From: Joe De Gísi [mailto:[email protected]] a a$ts Sent: Thursday, May 2L,2015 12:10 PM To: Deborah Sargent lown of $rnåg¡eru Cc: Colin Bateman; Susan Bassett; [email protected]; Penny Goodacre; Bíll Price Subject: Re: Chandler Park Field Grant application. Hi Deborah, Council supports the BVSS in the provision of soccer progr¿ìms to youth in the Bulkley Valley. In recognition of the importance of soccer to all ages and in all communities in the region, Council has prioritizedthe upgrade of the Chandler Park soccer fields, has agreed to administer a $250,000 grant from the Bulkley-Nechako Regional District for the upgrades, and has committed $50,000 of additional funds in2015 to acquiring equipment to maintain the fields. Council has also created the Chandler Park Fields Upgrade Advisory Committee, with participation by Town Council members, Town staft and the youth, men's and women's soccer leagues of Smithers to collaborate in designing the field upgrades. Council also supports BVSS in seeking additional funds for the Chandler Field Upgrade project. I believe thatfall intake will represent a ne\ry funding cycle for NDI. Past discussion in the Fields Upgrade committee meeting extended to the fact that Council doesn't have amethod for formally pnontizing which projects receive a letter of support for NDI. Thank you for the reminder that this issue should be revisited at the next Chandler Upgrades advisory committee meeting. I think that the soccer groups would like some reassurance that the Chandler Fields project will be able to count on a leffer of support from the Town for the next NDI proposal intake. I am confident that even in the fall there will still be components to the field project that require additional funds, be it fencing, lights, a parking lot, or (if and only if the fields are complete) the clubhouse. Thanks, Joe From : " Deborah Sargent" HiJoe, Thank-you for the clarification on the grant applications. You are correct that NDI grants cover recreation facilities. My concern, and I believe it was also expressed by the Mayor who is on the Regional Advisory Committee, is that the Recreation Halls and Facilities component of NDI funding is over- subscribed in the Smithers area so the likelihood of funding this year may not be good. ¡ f;;::illN ¡ ê.31:i E:Ìa: q ,-. ..r^,r. n-i^. ' CAO i., !-.'::.:..:tìfj tl i,i_';-.1 ¡ "" ß D::,T,IC ;: ÐiriCS ['; .l::i D [.':,'-'.t'-.:i l:'i:-cc:;:gil D Fil: tl Adnin Assi' Ç':::l) D L'i' ¡s¡ ' Dl:iF'cr D Â.li FIgi Û BVSS - LETTER OF SUPPORT Page 157 of 172 Agenda Item # 9.7 Jlz Deborah Sargent Chief Administrative Officer Town of Smithers Phone:250847 1600 Cell:250 877 7679 email: [email protected] þd!^ oo vo, reatly need to prinr this email? Think green! The information contained in this email is intended only for the individual or entity to whom it is addressed. lts contents (including any attachments) may contain confidential andlor privileged information. If you are not an intended recipient, you may not use, disclose, disseminate, copy or print its còntents. If you received this email in error, please notify the sender by reply email and delete and destroy the message. From : Joe De Gisi [mailto:joe.degisi@telus. net] Sent: Thursday, May 2L,20LS 11:23 AM To: Deborah Sargent-' Cc: Colin Bateman; Susan Bassett; Penny Goodacre; [email protected] Subject: Re: Chandler Park Field Grant application. Hi Deborah, others Jen and I have been working on the following grant applications: (1) Farm Credit Canada AgriSpirit; this was a $25K request I submitted on May l8; it did not ask for letters of support, but if successful it will require the town to administer the spending of the grant (2) V/et'zin'kwa; we are working on this request for $10K, which I believels due next week (3) Province of BC Gaming Grant - I understand from Jen that there is aCapitalcomponent, we will almost certainly seek funds for the fields there; I don't know the details of this yet (a) NDI; the next intake for this is in the fall I believe. Deborah, if memory serves you expressed skepticism that NDI was a good match for field upgrades, but I think we can further investigate that; when I lookpt NDI's web site I don't immediately see why C¡*at.tpark fields would not be a "recreation" facility meeting their criteria. These are the grants i am presently aware of. Perhaps if Jen knows of others, she can speak to them. Please let us know if anything is unclear or more detail needed. For the letter, one of us will get aparagraphto you before the end of the day. Joe From: "Deborah Sargent" 2 BVSS - LETTER OF SUPPORT Page 158 of 172 Agenda Item # 9.7 3/3 HiColin, It would really help Council if you could identify the grants that you are working with Jen on. lf you do a very brief letter (on para) by the end of today, I will ensure that it goes to the May 26 Council meeting. Deborah Sargent Chief Administrative Officer Town of Smithers Phone:250847 1600 Cell:250 877 7679 email: [email protected] þdl^ Oo Vou reatty need to print this email? Think greenl The information contained in this email is intended only for the individual or entity to whom it is addressed. Its contents (including any attachments) may contain confidential and/or privileged information. If you are not an intended recipient, you may not use, disclose, disseminate, copy or print its contents. If you received this email in error, please notify the sender by reply email and delete and destroy the message. meeting. From : colin batema n fma ilto : aspenmgr@telus. net] Sent: Thursday, May 2L, 20LS 9:40 AM To: Penny Goodacre Cc: Susan Bassett; Joe De Gisi; Deborah Sargent Subject Re: Chandler Park Field Grant application. Hello all Can we get a letter of support from the town for Grants for the project. Jen and Joe are working on this. Thank you Colin Bateman General Manager/CHA Aspen lnn Riverhouse Restaurant [email protected] 3 BVSS - LETTER OF SUPPORT Page 159 of 172 Agenda Item # 9.7 j / '.-/ .^ - , \_L "'1 L'll BVSS - LETTER OF SUPPORT Page 160 of 172 Agenda Item # 10.1 t/ 72.00aLoo.o't'0‘ Muscular Muscular ;+lçtüHt'jH DystrophycanDystrophyCanada let'snake nugcles nove MÊ,Y r + îß15 -¡'bw;r ef SinËthers May7,2O15 Mayor Taylor Bachrach 1027 Aldous Street, Box 879 Smithers, BC VOJ 2N0 Dear Mayor Bachrach, It is with great pleasure that I acknowledge the efforts of the Smithers Fire Rescue, whose hard work on behalf of Muscular Dystrophy Canada in 201.4/L5 contributed to the overall British Columbia/yukon total of S0e8,S0z! This October at the Fall Fire Fighter conference we will be presenting your department with the award for the 2O1'4/L5 Top Single Department Event! Firefighter support allows us to provide necessary services and fund cutting-edge research to support the 50,000+ Canadians who are affected with a neuromuscular disorder. lt is an honour and a privilege to work with a group of individuals with such remarkable enthusiasm and dedication and we are confident that together, we will be able to find a cure in Canadian Fire Fighters have supported Muscular Dystrophy Canada for over 60 years. This support has allowed the progress that has enabled people with neuromuscular disorders to live fuller, longer, and more engaged lives. The funds raised provide services so that people with neuromuscular disorders can access information, workshops, and support groups. You help to fund costly equipment purchases for aids such as wheelchairs, lifts, hospital beds, and braces, which give clients the mobility and confidence to fully participate wherever they desire. The difference that your department makes in the lives of families is extraordinary and the continued kindness helps children, teens and adults look forward to the future with renewed hope, Fire Fighters are instrumental in carrying out Muscular Dystrophy Canada's mission to enhance the lives of those affected with neu romuscu lar disorders. While we will never be able to adequately express our gratitude to your fire department members, we thank them, along with you and your entire community for your support. Please join me in congratulating Smithers Fire Rescue on their incredible efforts and accomplishments. They are truly are "Making Muscles Move!" Yoirssinjly, Alyssa Goad Manager, Revenue Development BC/yu kon M uscular Dystrophy Canada cc: Chief Keith Stecko u t/15 liriFii.l Agen Dai:: l¡- ,- : -r lc:-. D¡{ilA rÈ Ll, l:,l .- !--l þ^ il r l,ac:ri:¡'i. Paçe i 1 Í:ii: fF iì::¡,: A;::ii l;'.rl!.:r f/ ¡ MUSCULAR DYSTROPHY Page 161 of 172 Agenda Item # 10.1 '- J-G^tr- MUSCULAR DYSTROPHY Page 162 of 172 Agenda Item # 10.1 ,1 Spr¡ng 2015 BC,/Yukon Fire F¡ghters , O I ô' O' a MUSCULAR DYSTROPHY CANADA BC/ Yukon Fire Fighters Raise NEW $668,567 in 2O14 Fire Fíghter Lead- Thank you to all the Fire Fighters who particípated in this yea/s campaign. Departments from ership Conference all over British Columbia and the Yukon helped change lives to those affected by neuromuscu- Moving Bi-Annual disorders. Over 120 departments participated in a fundraising activity to support Muscular Next Conference lar Dystrophy Canada. From boot drives to ball toumaments, from roof top campouts to car ocT 2016 washes, BCffukon Fire Fighters raised $668,567 to help fund research, support services, We are com¡ng to purchase equipment and enhance the lives of those living with neuromuscular disorders. You! THANK YOU! L*l Figbters * Serþtaz, S14z 1054 TRUCX PULL AND FIRE FIAHTER Ge.r'res INSIOErssuE: THIS Muscular Dystrophy Canada is excited to announce two new Fire Fighter events that have games 2014 Awards of 2 started in BC. Robson Fire Department is hosting the second annual fire fighter 0n September long weekend. This event ís open to all Fire Departments across the country. You Your lmpact 2 have to see it to believe it. Visit http://firefìghtergames.cal to learn more and register your team today. EventGhed MUSCULAR DYSTROPHY Page 163 of 172 Agenda Item # 10.1 '2t '- f¿l PAGE 2 UNTIL THERE,s A cURE! 20I4 AwARDS oF ExcELLENcE WINNERS ARE: a Fire Department of the Year - Vemon Fire Fighters, Local 1517 .».’¢ .: L a Public Relations Award - Mission Firefighters' Charitable Society .2? 3 .....Roo[_l_2£_C§r1|pouts5._ a Top Single Department Boot Drive - Bumaby Fire Fighters, Local 323 Baxuw? xmmVnumamzrus §&°aE..‘,€’€’,9!‘? a Top Multi-Department Boot Drive - Lower lsland Boot Drive 60‘Iears"‘— £3 olProgress=-": °’ a Top Single Department Event - Smithers Fire Department ?k '"‘-‘Educalion?,1 a Top Multi-Department Event - Mesachie Group E ‘?lkaduarsns.....~....u.... a Fundraising Award $50,000 plus - Langford Fire Rescue lL9.‘3m“""V Euclo-1LIgck.,=§7 a Fundraising Award $30,000 plus - Township of Langley Fire Department Determlnahon Pun:uurs.r “W: a Fundraising Award - 5; a Fundraising Award $5,000 - $7,000 - Big White Fire Deparlment a Fundraising Award $3,000 - $5,000 - Metchosin Volunteer Fire Department a Fundraising Award $1,000 - $3,000 - Castlegar Fire Fighters'Association and Telkwa Volunteer Fire Department a Up & Coming Department - Kamloops Auxiliary Department Hall 6 Thank you to all120 departments for your continuous support! Last year we provided over $1.4 million to help 530 clients from across How vou Canada purchase 755 assistive devices, such as wheelchairs. The total HELPED retail value ofthese devices is over $2.9 million. ttMAKE Musc¡-es ln20l4, we responded to 30,000 telephone calls and emails to provide MovE" important information to people affected by neuromuscular disorders and their communities. 47% DQLLARS AT WQRK ybur oouars funo programs that have an 17% impact on the community 13% 11% 6% öo,h =4.‘.w_w-,. ASStSItVE RESEAHDH Ii¡FORMATION EDUCATION SUPPORTIVE ADVOCACY DEVICES PROGRAMS & SERVtCES 7/ ware n MUSCULAR DYSTROPHY Page 164 of 172 Agenda Item # 10.1 j/=/I PAGE3PAGE 3 BC/YUKONBC/Y UKON FIRE FIGHTERSFf GHTERS EVENTEveur CHECKLIST!CnecKLlsr: . Set thehe date, time,lime, and |ocation(s)location(s) for your boot drive appropriateauthori . EnsureEnsurc you haveharæ permissionpemission forfur your event. Contactcontæt apprcpriate auüpri- - tiestþs suchsrch as property managementmanagerrent oflicesoffices . Supplies OrderOder FonnForm or order onlineonlíne l:nI'I'I yourevent . Contact your local mediarpdia to let your community know about your event Involveyour location sponsorspørsor or locallocd businesses in your event by askinæking . lnvoþve g them to provide refreshmentsrcfreshrents . Display bannersbanrcs in prominentprcminent areaaæa and hand out stickersltattoos . HappyHappyfundraisirg!fundraising! fortheir . Thank anyaìy sponsors,sponsofs, partners,parüÞts, localbcal business, andard volunteersvoluntees fur their effortsefrorts Win?eldWnfreld Fire DepartmentDcparün€nt RememberRememberthatthat we're here to help!helpl Iflf you have any questions or need anything at all, please contact Alyssa at 1-800-366-81661{00'3ffi166 ext.ext' 2102 [email protected]. oad muscle.ca c t * -. tft I f-ì" - I UT, KLI FIE VIEWE {r? t{ tfft¡l lI\t|l r.:li*'ffi: -u an‘ RS: '1-IN .--S. carat:-m :-- i¡<* émnms 3;eÌ,.,ñ;;EmÉ tj;t:m;rctnw Robson FireF¡re DepartmentDepartnmt ?reF¡re FightertigFter Games VancouverUancower Firetire Recruits Message from the Chair (1 everyoneofyouforyourcontinuedsupport.OurFire?ghtersooh- ‘‘I"l would like to start by expressing my sincerely gratitude to each an andadvocacy. Ithas been a pleasuretoworkwithso manydedicated tinue to lead the pack in terms ofsupport, fundsraised‘awareness re?ghtersAdvisoryCommitteehas shiftedourapproachtoalignour~ ?re?ghtersfirefighters and amazing clients 0over theyears. Thisyearthe BC Fi a excitingopportunityforus tobringmorereoognitionandstewardship selvesselvðs with the national strategy.Thischange is goingtoprovide an movingawayfroman annuaiconierenoeto a bi-annualconference, however to our BC/YukonBCffukon Fire?ghters.Firefighters. The big change will see us moving aw toget out to theth€departments andcommunitiesthathavebeena tremendous this will allowusto spendmoreeffortsonthe alternateyear et out to tortheireffortsintheiriocaicommunity.Aswecontinuethe ?ght.Iwantto support to usover theyearsandrecognizethose?re?ghters their efforts ourmissionandwe cannot continue to support those living with Neu- assure you alIthateachandeveryoneofyouis anintegralpartof our mission and al — THA support,Onbehalfof Muscular Dystrophy Canada.Canada, our clients and our committee - THANK romuscular disorders withoutyourcontinued NK YOU!" - Committee Cam FergusonFerguson - Chair BC/YukonBCNukon AdvisorAdvisor Committee W K MUSCULAR DYSTROPHY Page 165 of 172 Agenda Item # 10.1 PAGE 4 UNTIL THERE'S A CURE! Meer Youn Aovrsons Cam Ferguson Kerry Zado JJoeloel Jackson Adviso¡ Chair NFFRC Rep Lower Vancouver Island Region Central Vancouver Island Lower VancouverVancouyer Island ion Saanich Fire Fighters,Fighters Local 967 Region , Langford Fire Rescue (250) 888-4713 Cowichan Bay Fire Rescue (250)(2s0) 473-3150 478-31s0 joelhaywardjackson@joelhaywardackson@yahoo. ca (2s0) 7ls-8082 [email protected] [email protected] Dwain King Graham Vickers Norm Macleod Central Vancouver Island Upper Vancouver lsland Region Fraser Valley Region Region Campbell River Volunteer Fire Mission Fire Rescue Ladysmith Fire Rescue (2s0)204-1749 (604) 302-7118 (2s0) 616-689s [email protected] [email protected] [email protected] Brian Hutchinson Jay Leduc Shawn Mohammed Vancouver Lower Mainland Region L,ower Mainland Region Vancouver Fire Fighters, Union, West Vancouver Fire Department Burnaby Fire Department Local l8 (778) 908-1444 (778) 389-6155 (604) 802-8900 Leducl56@gmaí[.com Shawnmohammed0 8@hotmai l.com hutchinsonb34T3 @gmait.com Vacant BobP n Vacant Howe Sound/Sunshine Coast WestlVest Kootenay /Yukon Region East Kootenay Region Region Nelson Fire Fighters AssociatioAssociation, Local 1343 n, (250)Qso)3s4-e623354-9623 (C) cø kyleteo@kvleteoôshar¡,J - V-__-"rhaw.ca ¡¡- [email protected]@nelson.ca Ryan Bazley Vacant Co-Advisor Dereck Sulentich Thompson-Okanagan Region Thompson-Okanagan Region Caribou Region Penticton Fire Fighters, Local 1399 V/illiams Lake Fire Department 488-0671 Qso) Qso)267-s042 [email protected] derecksully I @hotmail.com Kelly Zacharias är Diana Vandale Shane Lapierre Northern Region Northern Region Northern Region Smithers Fire Rescue Tumbler Ridge Fire Department Prince George Fire Department (250) 877-1729 (2s0)242-7s55 (c) (zso)981-0278 [email protected] [email protected] [email protected] E www.facebook.com/M DCBCyUKON E @MDC BC Pa¡ksrille tirc Deparùnent MUSCULAR DYSTROPHY Page 166 of 172 Agenda Item # 10.2 ,rl o a a a o a AwarenessAworeness Dog 2015 ì:.1 i 2i . Ð B,'. tîi3t?8, lj,i tr Mê,Y - 3 ?el5 MAYOR AND COUNCIL ‘ u ""'h~.~‘—'?.\‘—¢rQ$I\ _.i‘ 1‘ »'a\. . -. -.:.:_.,ts..:..1 2, PO BOX 879 ,_.,_: E :j.l PO 879 t I «"4{'1 \.'£-_~....E;.n.¢EL"¡'-¡:"¡LtU cu SMITHERS BC VOJ 2N0zNO May 1,I,2OI52015 Dear Mayor and Council RE: Access Awareness Day—JuneDay-June 6, 2015—|s2015-ls AccessibilityAccessibitity Working in Your Community? June 6, 2015 marks SPARC BC's 18thi8th annual Access Awareness Day!Dayl Access Awareness Day gives each of us an opportunity to looktook at our communities and to think about what we can do to make our communities more accessibleaccessibte and inclusive for everyone! The theme for this year's Access Awareness Day is "Accessibility'AccessibiliÇ is Working". As part of this year's Access Awareness Day, our goal is to draw attention to leading practices and local innovation across BC communities with a focus on working together to helphetp ensure that our communities are as accessibleaccessibte and inclusive as possible. Each year we ask local[oca[ governments to helphetp support Access Awareness Day by passing a proclamation that recognizes the rights of allatl individuals to be active in their communities and to have the opportunity to participate in allatt aspects of community life.tife. We hope you willwitl consider adopting a proclamationproctamation that con?rmsconfirrns your on—goingon-going commitment and support for buildingbuitding accessibleaccessibte and inclusive communities together. As in the past, we have created a "leadership"teadership space" on our website where we recognize municipalitiesmunicipatities and organizations that have joined with us to promote Access Awareness Day Our website lists municipalitiesmunicipatities that have recognized Access Awareness Day through an annualannua[ proclamation or letter of support. As part of this year's Access Awareness Day activities, our goalgoatisis to pro?leprofite initiatives where accessibilityaccessibitiÇ is working. Iflf you have a story or initiative that you feel is a good exampleexampte of how a-1 'a ¡.','...;,:.t) I ‘ t'i*,-..-. t7' L.¡1, ¡ ¡,-(J i: i-f Ü .i l':, : Ii l¿ ¡i n rl:-i) EMLL : ¿\.t'*, “' ;:ulUmbia*’"" ' ' -sociai-3ûcbt P4:nning &researchmuncilofbritish C.:i,,^'-þa: li-M54445 Norfolk St. Burnaby, BC VSGV5G 0A7047 Canada tel:lel:604-118-7733604-718-7733 fax: 604-736-8697 wwwsparW'w*r.spar$þ¡l L\ ACCESS AWARENESS DAY Page 167 of 172 Agenda Item # 10.2 2/Ll Access Aworeness DoU 2015 Proclomotion WHEREAS: Accessibilitg ond inclusion is essentiol for ensuring thot oll communitg members hove equitg in opportunities, ond the obilitg to fullg porticipote in communitg life; ond, WHEREAS: Accessibilitg offects oll ospects of communitg life-phgsicol, sociol ond economic including emplogment, tronsportotion, recreotion, housing, ond other opportunities; ond, WHEREAS: We oll hove o role to plog in ensuring thot our communities ore os occessible ond inclusive os possible. THEREFORE BE IT RESOLVED: The citizens of recognize the importonce of ensuring thot people with disobilíties hove equitoble occess to the opportunities thot ore importont to them ond líve in on occessible communitg. Mogor/Choirperson of do herebg procloim Access Aworeness Dog-soturdog, June 6, 20 j.5 in o dog of individuol ond group oction to promote positive wogs of building occessibilitg together to creote occessihle ond inclr-¡sive commLrnities for oll of or-rr citizens. ln witness whereof I hereunto set mg hond this dou of_ 2015 Mogor/Choirperson of \'¿- 7\ Accessibilitg is Working :Ëpa rc bc people. planning. positive change. ACCESS AWARENESS DAY Page 168 of 172 Agenda Item # 10.2 OE t/f 9 'il 3,= 5 oipá€3c=r'ño ËãEc g Feç O=!ø¡ñúõ.> I ìï EHãE ã 3. gü;9 s.t.o teç EË€Ë >r‘JV- o Õ (J (n ro tn E L' Q) o, C -cI (u t¡o U cl- o l- cñ 3 'EC fD c fE (n c¡- (n cl- o; GJ a o U i:itn (u aa U oa ¡¡ c¡- aa WkisWorking ACCESS AWARENESS DAY Page 169 of 172 Agenda Item # 10.2 Ëa ,14 s- Ue e:9 Èq-9h=o:õ -e o e ã:,; c: Ø rã5äÈ3:üb Pp E'ùÊ 3 9 5e13:EP6 UF 5 , -Or E :: rì-fþ ËË eËËËÈË a uË € -" U o c= ËF ç h ul € ro= 3 Þ ësË s€ s s;È ç ; Cl-== ã æ€ ü PËFÞ; Þ . * ç .rr¡ã (r,â =;i g .FÉËÈåÈE;I <ú/¿ = E i¡ ãËgEg:ËËg E = .g C. ? o*J ;iEcc À;Ê È90= .9 c : 5 t o o I = rhEF.EdË -" F.--> Êu=.aõFÞÍì 4J = e õ: CJ 5. Yf Ë EQ3 E U õ äT L./3 cJ Éo pacË 1l - ]:ou Æ- E :i--. lË ¡^0 ¡i€ > t:' o ,.t o= < .9 è ! oo -S ./¿ .çÞ TJ +r f õg /' Lñ EÞøç r-{ . gÞ I _- õ9.j'e ,:. ET !õ-ìí !Ès+r t ¡ q--õ q C V c -E:-tÐ È! -# o c 9+í= Ð! = ¡\írv =:'tr oÉ :qE:Ë5E:P4I o-Ê Í Õ c ; c o ! Èo q:o9 õÞ E¡ gi.c ç r^oã - å*:ÈiËãåË É¡ \s-¡ Ë m ^ À o x Ë u l Õ! ç o cq co :8 m>zu_c_ E52 mm _._o_m:U:__9_:_..EE8 .50 B 38 Em_uEou<.._Bmoa25 . : _.:.uu.ug.u._c%.>. ACCESS AWARENESS DAY Page 170 of 172 Agenda Item # 12.1 4 W3 ,ra L 6 1 Dear Council Members, For over 10 years I have been part of the Smithers SloaPitchSlo-Pitch League Executive. On behalf of our league and all our members I am writing you this letter in support of Smithers Minor Baseball having a storage unit on site to keep equipment in during the ball season. We feel this is something that will bene?cialbeneficial to both Minor Baseball and Smithers Slo Pitch Leagues. Before knowing that this unit was alreadyakeady in place at Elks Park, which I’mI'm sure sounds like a farce however it’sit's completely legit. I had a recent conversation with Andrew about access to washrooms, ?eldfield improvement and a storage facility for our Slo-Pitch League. Always the same old stuff every year and nothing ever gets done, which is on us completely. Driving down railway yesterday I was excited to see this Sea Can at the ball ?elds.fields. The idea’sidea's started ?owingflowing right away. The Great ldea’s:ldea's: 1.) Do you think minor ball would give us access to their Sea Can? - Of course they will all our plans as a league are to benefit both parties, this shouldn’tshouldn't be a problem 2.) Wouldn't it be great to be able to have a place to store allallthisthis equipment? - Of course something that can be taken away each season. Put into place at the beginning of May and taken away at the end of August. Our plan as a league is to higher a student to open and lock the washrooms for us every M, W, and F. Includedlncluded in this job we’dwe'd like to have them line the ?eldsfields and set up the bases as well. (Not only for us, but for minor ball to) Having a structure to store all the bases, lime, line machine, and tools needed to do this would be an added bonus. 3.) Wouldn’tWouldn't it be great to have magnetic bases set up on all diamonds at Elks Park? -Yes this comes at a cost, how ever the long term bene?tbenefit would be worth the initial cost. It have put this idea forth to Roger Smith for approval, who in turn is looking into it. During our discussion I committed the Smithers Slo-Pitch League to the purchase of the bases and all components needed to have this put in place. Of course we don't want this to just accommodate our league the idea is to have it set up so all user groups have the ability to use them. Estimated cost to be paid by Smithers Slo-Pitch is $3000.00 Moving forward I feel that we should be able to come up with some compromise to make all of these things happen. I suggest that we try having the Sea Can at Elks Park on a temporary basis this year, then work together to come up with a permanent solution that will be bene?cialbeneficial for all parties for years to come. Sincerely, Þ1'..ì 1J a-f Margaret Groves d.'"-iJ Smithers Slo-Pitch Vice President t SLO-PITCH - EQUIPMENT STORAGE Page 171 of 172 Agenda Item # 12.1 ,p/z From: Margaret Groves [[email protected]] Sent: May-22-15 3:32 PM To: Front Desk Subject: Letter to council from Smithers Slo-Pitch League Attachments Smithers slo pitch letter to council.doc Good afternoon, I've attached a letter addressed to Council concerningconcern¡ng the Sea Can located at Elks Park. I'm under the impressionimpress¡on that this issue will be discussed at the nextnelt Town meeting, and feel that my letter should be made a partpaft of this discussion. Thank you Margaret Groves MarketinyQualityMarketingiQuality Administrator AWG NorthernNorthem Industries Inc. and Associates 34243424FNVYHWY 16 E Box 850 Smithers, BC VOJ2N0V0J2N0 Of?ce:250-847-9211Offi ce:25 0-847 -921 I |I Direct:250-877-7619Dft ect..250 -87'l -7 619 [| Ce1l:250-877-Cell :250-8 77-053 I www.awg;wlMw.awgm.com;1.com 0531 BHEtr 1 SLO-PITCH - EQUIPMENT STORAGE Page 172 of 172