REGULAR MEETING OF COUNCIL TUESDAY, MAY 26, 2015, AT 6:30 PM COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS B.C. A G E N D A 1. CALL TO ORDER 1.1 APPROVAL OF AGENDA (including Supplemental Items) 2. PUBLIC HEARING 3. APPROVAL OF MINUTES 3.1 REGULAR - MAY 12 Minutes of the Regular Meeting of Council held May 12, 2015. 4. BUSINESS ARISING FROM THE MINUTES 4.1 ITEMS MADE PUBLIC Report ADM 15-023 dated May 14, 2015, from D. Sargent, Chief Administrative Officer, recommending one item be made public from the Special (In-Camera) Meeting held May 12, 2015 (0640-01). 5. PETITIONS AND DELEGATIONS 5.1 MACKAY - ZOBNICK ROAD FIRE HYDRANTS Delegation form from Dennis MacKay regarding Zobnick Road fire hydrants (0530-05). Page 1 of 172 Agenda of the Regular Meeting of Council being held May 26, 2015. 6. COUNCIL REPORTS 6.1 COUNCILLOR ATRILL 6.2 COUNCILLOR BRIENESSE 6.3 COUNCILLOR BROWN 6.3.1 CHANDLER FIELD UPGRADES - MAY 11 Minutes of the Chandler Field Upgrades Advisory Committee meeting held May 11, 2015. (There are two bolded items which are recommendations for Council to consider.) 6.3.2 APC - MAY 19 Minutes of the Advisory Planning Commission meeting held May 19, 2015. (Bolded item to be considered under Staff Reports section). 6.4 COUNCILLOR BROWNE 6.5 COUNCILLOR GOODACRE 6.6 COUNCILLOR WRAY 6.7 REPORT OF MAYOR BACHRACH 6.7.1 MAYOR'S REPORT Mayor's Report dated May 26, 2015 (0550-01). 6.7.2 MINE RESCUE - MAY 11 Minutes of the Provincial Mine Rescue Competition Planning Committee meeting held May 11, 2015 (for information). 6.7.3 BUSINESS FACADE Minutes of the Business Facade Improvement Committee meeting held May 13, 2015. (The bolded item is a recommendation for Council to consider.) 6.8 REPORT OF RDBN AREA A DIRECTOR Page 2 of 172 Agenda of the Regular Meeting of Council being held May 26, 2015. 7. STAFF REPORTS 7.1 STAFF (A) REPORTS 7.1.1 DV15-06 Report dated May 19, 2015, from L. Dragowska, Planner, recommending Council approve Development Variance Permit Application DV15-06 for property located at 1912 Princess Street (3030-20/DV15-06). 7.1.2 AIRPORT GARBAGE BINS Report AIR 15-08 dated May 15, 2015, from R. Blackburn, Airport Manager, recommending purchase of garbage and recycle receptacles for the Airport (8400-03). 7.1.3 COUNCIL REMUNERATION Report ADM 15-22 dated May 12, 2015, from D. Sargent, Chief Administrative Officer, recommending Council appoints four individuals to a Council Committee to review remuneration for the Mayor and Council for 2015-2019 inclusive (0360-01). 7.1.4 FIRST AVE. STORM SEWER Report DEV 15-43 dated May 15, 2015, from M. Allen, Director of Development Services, recommending a 2015 Capital Plan amendment and award of the First Avenue Storm Sewer Contract to Canyon Contracting Company (5330-20/2015-02). 7.1.5 CANADA DAY - NOISE BYLAW Report PR 15-05 dated May 21, 2015, from A. Hillaby, Director of Recreation, Parks and Culture, recommending waiving of "Bylaw No. 1294 - Noise Control" for Canada Day fireworks (0360-20). 7.1.6 AIRPORT CAFE Report AIR 15-06 dated May 21, 2015, from R. Blackburn, Airport Manager, recommending signing of a lease agreement and service agreement contract with S. and C. Werrell for the Airport Cafe, and recommending Airport Operating budget amendments (8400-02). Page 3 of 172 Agenda of the Regular Meeting of Council being held May 26, 2015. 7.2 STAFF (B) REPORTS 7.2.1 MONTHLY REPORTS Monthly reports for April 2015 from: a) Airport; b) Development Services; c) Fire; and d) Works and Operations. 7.2.2 CLIMATE ACTION PUBLIC REPORT 2014 Report FIN 15-19 dated May 10, 2015, from L. Ford, Director of Finance, presenting the Climate Action Revenue Incentive Program (CARIP) Public Reporting - Climate Actions Survey 2014, filed March 5, 2015, reporting on annual corporate greenhouse gas emissions (1610-01). 8. BYLAWS 8.1 BYLAW 1771 "Bylaw No. 1771 - Recreation Fees and Charges 2015-2016", including: Report PR 15-04 dated May 21, 2015, from A. Hillaby (new report) Report FIN 15-18 dated April 30, 2015, from L. Ford (from the May 12th Regular Meeting agenda) First and second readings. Third reading. 9. CORRESPONDENCE (A) ITEMS 9.1 BACKYARD CHICKENS Letter dated May 14, 2015, from R. and J. Holmes requesting Council consider allowing backyard chickens (0530-05). 9.2 TERCEL TELECOM Letter received May 11, 2015, from Tercel Telecom Ltd. of Richmond, B.C. introducing the fibre-supply company and advising that they would like to team up with local governments (0510-01). 9.3 UNBC DONOR APPRECIATION Invitation from the University of Northern British Columbia to attend the Donor Appreciation Evening and 25th Anniversary Community Celebration being held June 20, 2015, in Prince George (0400-70). Page 4 of 172 Agenda of the Regular Meeting of Council being held May 26, 2015. 9.4 ORCHESTRA NORTH Email dated May 19, 2015, from R. Dykstra, Orchestra North Summer Program, requesting permission to include a previous letter of support, from the Town, in their Wetzin'kwa Community Forest Corporation grant application package (0530-05). 9.5 JR. SOFTBALL - STORAGE UNIT Letter received May 21, 2015, from Smithers Junior Softball requesting approval to leave a storage unit at Elks Park until the 2015 softball season is completed (Vault). 9.6 HAMHUIS SIGNS Letter dated May 20, 2015, from E. Thompson, requesting Council consider installing signs, at each entrance of the Town, as a tribute to Dan Hamhuis (5400-01). 9.7 BVSS - LETTER OF SUPPORT Email dated May 21, 2015, from the Bulkley Valley Soccer Society requesting a letter of support to accompany a grant application (0530- 05). 10. CORRESPONDENCE (B) ITEMS - RECEIVE FOR INFORMATION 10.1 MUSCULAR DYSTROPHY Letter dated May 7, 2015, and Spring 2015 newsletter, from Muscular Dystrophy Canada, British Columbia/Yukon, acknowledging the Smithers Volunteer Fire Department for winning the 2014/15 Top Single Department Event fundraising category (7200-01). 10.2 ACCESS AWARENESS DAY Letter dated May 1, 2015, from the Social Planning and Research Council of British Columbia (Spark BC) advising that June 6, 2015, is Access Awareness Day. 11. CORRESPONDENCE (D) ITEMS 11.1 Business Examiner - Peace Cariboo Skeena, May 2015. Page 5 of 172 Agenda of the Regular Meeting of Council being held May 26, 2015. 12. SUPPLEMENTAL ITEMS APPROVED FOR DISCUSSION 12.1 SLO-PITCH - EQUIPMENT STORAGE Email dated May 22, 2015, from Smithers Slo-Pitch supporting an equipment storage unit at Elks Park (Item 9.5). [Addenda] 13. OTHER/NEW BUSINESS 14. PUBLIC QUESTION PERIOD 15. NOTICE OF SPECIAL (IN-CAMERA) MEETING(S) OF COUNCIL PURSUANT TO SECTION 92 OF THE COMMUNITY CHARTER. 16. ADJOURNMENT Page 6 of 172 Agenda Item # 3.1 t/t3 TOWN OF SMITHERS MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS B.C. ON TUESDAY, MAY 12,2015, AT 6:30 P.M Council Present: Staff Present: Taylor Bachrach, Mayor Deborah Sargent, Chief Administrative Officer Gladys Atrill, Councillor Susan Bassett, Director of Corporate Services Phil Brienesse, Councillor Mark Allen, Director of Development Services Greg Brown, Councillor Keith Stecko, Fire Chief Shelley Browne, Councillor Rob Blackburn, Airport Manager Bill Goodacre, Councillor Roger Smith , Director of Works and Operations Frank Wray, Councillor. Janice McKay, Recording Secretary. Staff Excused: Leslie Ford, Director of Finance Andrew Hillaby, Director of Recreation, Parks and Culture Media Present: S. Gowan, Moose FM; V. Levy, CFTK-TV; and A. Bridges, The lnterior News 1. CALL TO ORDER Mayor Bachrach called the meeting to order (6:32 p.m.) 1.1 APPROVAL OF AGENDA (includinq Supplemental ltemsl 15.0199 BrownMray THAT Council approves the agenda. CARRIED. 2. PUBLIC EARING 3. APPROVAL OF MINUTES 3.1 REGULAR - APR 28 15.0200 Wray/Atrill THAT the minutes of the Regular Meeting of Council held April 28,2015, be adopted. CARRIED. VARY AGENDA 15.0201 Wray/Brienesse THAT Council vary the agenda by bringing ltem 5.1, presentation of Auditor's Report, fonryard to this point in the meeting. CARRIED. Page 1 of 13 REGULAR - MAY 12 Page 7 of 172 Agenda Item # 3.1 L/ts ivîinutes of the Reguiar Meeiing oi Councii held on Tuesday, May 12,2015, at 6:30 p.m 5.1 ATJ DITOR'S REPORT 4 Mccreary, Edmison Mehr chartered Accountants, presented the Auditor's Report on the 2014 consoridated Financial statements. A Mccreary stated that, in the Auditor's opinion, the financial statements present fairly, in all materiar respects, the financial position of the Town of smithers as at December 31,2014, and the resuits of its operations, cash flows, and net financial assets for the year then ended in accordance with canadian pubric sector Accounting standards. 4. UTES 4.1 ITEM 5.1 - APR 28 - SKATEBOARD PARK The Boarding for Brant skatepark expansion delegation form was presented. 15.0202 Browne/Atrill JHAT council appoints counciilor Brienesse, as council liaison, to the Skatepark Expansion Committee. CARRIED. 15.0203 Wray/Brown THAT a committee of the whore meeting be scheduled to discuss the skatepark expansion project with Boarding for Brant Society representatives and to clarify Council's intentions. CARRIED. 5. PETITIONS AND DELEGATIONS 5.1 AUDITO, ,R'S REPORT See Section 3 CARRIED. 6. COUNCIL REPORTS 6.1 COUNCILLOR ATRILL 6.1.1 ACCESS SMITHERS . APR 1O The minutes of the Access smithers meeting held April 10,201s, were presented (0360-20). Page 2 of 13 REGULAR - MAY 12 Page 8 of 172 Agenda Item # 3.1 3/t¡ Minutes of the Regular Meeting of Council held on Tuesday, May 12,2015, at 6:30 p.m.