TOWN OF SMITHERS

Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, March 23, 2004, at 7:30 p.m.

Council Present: Staff Present: Jim Davidson, Mayor Jason Llewellyn, Deputy Chief Administrative Norm Adomeit, Councillor Officer Cathryn Bucher, Councillor Leslie Ford, Financial Administrator/Collector Cress Farrow, Councillor Mark Allen, Director of Development Services Bill Goodacre, Councillor Darcey Kohuch, Director of Operational Services Andy Howard, Councillor Les Schumacher, Fire Chief Marilyn Stewart, Councillor. Keith Stecko, Airport Manager/Deputy Fire Chief Penny Goodacre, Recording Secretary. Staff Excused: Wallace Mah, Corporate Administrator/CAO James Warren, Corporate Administrative Assistant.

Media Present: C. Lester, BVLD, and M. Pearson, The Interior News.

Public Present: C. Northrup.

CALL TO ORDER

1. Mayor Davidson called the meeting to order (7:34 p.m.).

PUBLIC HEARING

2. None.

APPROVAL OF MINUTES

3-1 Farrow/Howard 04.0237 THAT the minutes of the Regular Meeting of Council held March 9, 2004, be REG MAR 9 adopted. CARRIED UNANIMOUSLY.

3-3 Farrow/Stewart 04.0238 THAT the minutes of the Committee of the Whole meeting held March 10, 2004, C.O.W. be adopted. MAR 10 CARRIED UNANIMOUSLY.

BUSINESS ARISING FROM THE MINUTES

4-1 Farrow/Bucher 04.0239 THAT Report ADM 04-020 dated March 16, 2004, from W. Mah, Chief ITEMS Administrative Officer, regarding items being made public from the Special (In- MADE Camera) Meeting of Council held February 24, 2004, be received; PUBLIC

AND THAT the following item be placed on the public agenda: (0640-01). Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, March 23, 2004, at 7:30 p.m. Page 2

10. OTHER BUSINESS/NEW BUSINESS a) Flight Medevacs from Bulkley Valley District Hospital K. Stecko, Airport Manager/Deputy Fire Chief, informed that flight MEDEVACS from the Smithers Regional Airport have increased annually over the last five years, with 190 MEDEVACS in 2003, which is an increase of 40 over 2002. CARRIED UNANIMOUSLY.

PETITIONS AND DELEGATIONS

5-1 None.

COUNCIL REPORTS:

COUNCILLOR ADOMEIT

6-1 None.

COUNCILLOR BUCHER

6-2 None.

COUNCILLOR FARROW

6-3-1 Farrow/Howard 04.0240 THAT the minutes of Regional District of Bulkley-Nechako Meeting No. 4 and RDBN the Planning Committee meeting held February 26, 2004, be received. FEB 26 CARRIED UNANIMOUSLY.

COUNCILLOR GOODACRE

6-4-1 Goodacre/Farrow 04.0241 THAT the minutes of the Economic Development Committee meeting held ECON DEV March 10, 2004, be received (0540-20). MAR 10 CARRIED UNANIMOUSLY.

6-4-2 Goodacre/Farrow 04.0242 THAT the draft letter to Mr. Al Martin, Director, Fish, Wildlife, Recreation and BULKLEY Allocation Branch, Ministry of Water, Land, and Air Protection regarding Bulkley RIVER River management, be finalized, forwarded to A. Martin, and copies to the MGMT Northwest Mayors (0360-20). CARRIED UNANIMOUSLY.

COUNCILLOR HOWARD 6-5 None. Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, March 23, 2004, at 7:30 p.m. Page 3

COUNCILLOR STEWART 6-6-1 Stewart/Howard 04.0243 THAT the Smithers Health Watch Advisory Committee meeting held March 15, HEALTH 2004, be received (0540-20). WATCH CARRIED UNANIMOUSLY. MAR 15 04.0244 Stewart/Adomeit THAT the Northern Health Authority be advised that the Smithers Health Watch Advisory Committee wishes to attend the meeting being held with Mayor Davidson, Councillor Stewart, and M. Maxwell and P. Vieira of the Northern Health Authority. CARRIED UNANIMOUSLY.

MAYOR DAVIDSON

6-7-1 Bucher/Adomeit 04.0245 THAT the minutes of the Emergency Measures Committee meeting held EMERG February 27, 2004, be received (0540-20). MEAS FEB CARRIED UNANIMOUSLY. 27

6-7-2 Bucher/Howard 04.0246 THAT the notes of the Community to Community Forum held February 19, COMMUNITY 2004, be received (0480-20). FORUM CARRIED UNANIMOUSLY. FEB 19

6-7-3 Adomeit/Farrow 04.0247 THAT the notes of the Minerals North meeting held March 5, 2004, be received MINERALS (0390-20). NORTH CARRIED UNANIMOUSLY. MAR 5

6-7-4 Farrow/Goodacre 04.0248 THAT Report FIN 04-12 dated March 17, 2004, regarding appointments to the LIBRARY BD Smithers Library Board be received; APPTS AND THAT Heather Grebliunas be appointed to the Smithers Public Library Board March 23, 2004, to complete a current term ending April 30, 2004; AND THAT Ted Schmidt be reappointed to the Smithers Public Library Board effective May 1, 2004, for a two-year term ending April 30, 2006; AND THAT Shelley Browne be reappointed to the Smithers Public Library Board effective May 1, 2004, for a two-year term ending April 30, 2006; AND THAT Heather Grebliunas be reappointed to the Smithers Public Library Board effective May 1, 2004, for a two-year term ending April 30, 2006 (1610- 01). CARRIED UNANIMOUSLY. 6-7-5 Howard/Stewart 04.0249 THAT the letter received March 18, 2004, from T. Havard, Bulkley Valley 2010 Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, March 23, 2004, at 7:30 p.m. Page 4

2010 Olympic Opportunity Committee regarding “Legacies Now” grant applications, LEGACIES be deferred to Committee of the Whole, and a meeting scheduled for March 24, NOW 2004, at 5:00 p.m. (8100-20). CARRIED UNANIMOUSLY.

04.0250 Stewart/Bucher THAT Council waive the requirement to post 24-hour notice of the Committee of the Whole meeting being held March 24, 2004. CARRIED UNANIMOUSLY.

STAFF (A) REPORTS 7A-1 Howard/Bucher 04.0251 THAT Council waive the policy requirement, to offer items for sale in a public SURPLUS auction or tender, and thus allow D. Kohuch, Director of Operational Services, EQUIP to sell the following surplus material/equipment for one hundred dollars ($100) per item: a) Fairbanks Weigh Scale to G. Zamluk, Hazelton; b) two 2-yard garbage bins ($50 each); and c) 200 feet of chain link fencing to N. Blackwell, Smithers (1025-01). CARRIED UNANIMOUSLY. 7A-2 Adomeit/Bucher 04.0252 THAT the Mayor and Chief Administrative Officer be authorized to sign the BC TRANSIT 2004-2005 Smithers and District Paratransit Annual Operating Agreement, as OPERATING recommended in Report FIN 04-11 dated March 16, 2004, from L. Ford, AGREEMEN Financial Administrator (8500-01). T CARRIED UNANIMOUSLY. 7A-3 Howard/Farrow 04.0253 THAT Northern Lites Technology Ltd. of Prince George be awarded the 2004 SEWER Sewer Video Inspection Contract for the tendered amount of $7,344.76, as VIDEO recommended in Report DEV 04-013 dated March 18, 2004, from M. Allen, CONTRACT Director of Development Services (5300-04). CARRIED UNANIMOUSLY.

STAFF (B) REPORTS 7B-1 to 7B-3 Howard/Stewart 04.0254 THAT the following reports be received: 1) Monthly reports for February 2004: a) Airport Services; b) Bylaw Enforcement; c) Development Services Department; d) Fire Department; e) Operational Services Department; and f) Recreation Department. 2) Report ADM 04-021 dated March 16, 2004, from J. Warren, Corporate Administrative Assistant, regarding notes of the Public Meeting held March 2, 2004 (0500-05). 3) Report dated March 17, 2004, from D. Kohuch, Director of Operational Services, presenting results of the Riverside Campground Survey (6140- 20). CARRIED UNANIMOUSLY. 7B-2 Stewart/Bucher 04.0255 THAT the notes of the Public Meeting held March 2, 2004, regarding the Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, March 23, 2004, at 7:30 p.m. Page 5

PUBLIC reduction of hospital services, be condensed, prior to being released to the HEALTH public, so that they contain only questions and answers from the public question MTG period and answers by the Northern Health Authority. MAR 2 CARRIED UNANIMOUSLY.

BYLAWS

8-1 “Council Procedure Bylaw No. 1454” 04.0256 BYLAW 1454 Stewart/Bucher THAT Report ADM 04-019 dated March 18, 2004, from J. Warren, Corporate Administrative Assistant, introducing “Council Procedure Bylaw No. 1454” for readings, be received;

AND THAT “Council Procedure Bylaw No. 1454”, be amended by replacing “Section 126(4)” with “Section 127(4)” in Item 91 on Page 11 of the Bylaw. CARRIED UNANIMOUSLY. 04.0257 Adomeit/Farrow THAT Bylaw No. 1454, cited as “Council Procedure Bylaw No. 1454”, be read a first and second time, as amended by replacing “Section 126(4)” with “Section 127(4)” in Item 91 on Page 11 of the Bylaw. CARRIED UNANIMOUSLY. 04.0258 Farrow/Adomeit THAT Bylaw No. 1454, cited as “Council Procedure Bylaw No. 1454”, be read a third time. CARRIED UNANIMOUSLY.

CORRESPONDENCE - (A) ITEMS

9-1 Howard/Adomeit 04.0259 THAT the letter dated February 25, 2004, from M. Dieleman wishing to make a DIELEMAN presentation to Council following the Forum for Young Canadians, be received, FORUM FOR and M. Dieleman be invited to appear as a delegation at the April 27, 2004, YOUNG Regular Meeting of Council (0530-05). CANADIANS CARRIED UNANIMOUSLY.

9-2 Farrow/Bucher 04.0260 THAT the letter dated March 10, 2004, from G. Wall, Wall’s Home Furnishings DOWNTOWN Ltd., requesting the Town reconsider the idea of a Local Service Area for PARKING parking, be received and referred to a future Committee of the Whole meeting G. WALL (3900-02 and 5480-01). CARRIED UNANIMOUSLY

9-3 Howard/Bucher 04.0261 THAT the e-mail correspondence dated March 10, 2004, from S. Welke, FCM Federation of Canadian Municipalities, providing the “Policy Statement on Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, March 23, 2004, at 7:30 p.m. Page 6

NORTHERN Northern Issues” for comments by municipalities before April 1, 2004, be POLICY received (0230-30). CARRIED UNANIMOUSLY.

04.0262 Bucher/Stewart THAT the Federation of Canadian Municipalities be advised that the Town of Smithers should be included in the Northern Forum because it shares similar issues to communities located north of the 55th parallel. CARRIED UNANIMOUSLY.

9-4 Howard/Farrow 04.0263 THAT the letter dated March 10, 2004, from G. van der Wolf, City Clerk, City of MUNICIPAL Port Moody requesting donation of items for delegates’ conference bags for the CLERKS International Institute of Municipal Clerks Conference in Whistler, be received CONFERENC E (0470-01). CARRIED UNANIMOUSLY. 9-5 Goodacre/Bucher 04.0264 THAT the letter dated March 11, 2004, from A. Burton, Member of Parliament MARINE for Skeena, regarding the creation of a Marine Wildlife Area in the waters WILDLIFE surrounding Scott Islands, be received (0430-01). AREA CARRIED UNANIMOUSLY. SCOTT ISLANDS Farrow/Howard 04.0265 THAT a letter be sent to Federal Environment Minister David Anderson questioning the size of the proposed Marine Wildlife Area. OPPOSED: COUNCILLOR GOODACRE. CARRIED .

CORRESPONDENCE - (B) ITEMS- RECEIVE AND REPLY 10. None.

CORRESPONDENCE - (B) ITEMS - RECEIVE FOR INFORMATION

11-1 to 11-18 Howard/Adomeit 04.0266 THAT the following correspondence be received: 11-1 Letter dated March 4, 2004, from J. Villeneuve regarding traffic concerns in the Walnut Park School area (0382-30 and 0530-05). 11-2 Letter dated March 2, 2004, from S. Haeussler, President, Bulkley Valley Centre for Natural Resources Research and Management advising of the Centre’s success in obtaining Western Economic Diversification program funding (0230-30). 11-3 Letter dated March 10, 2004, from T. Stevens, regarding the use of the fairgrounds rodeo arena to host barrel races (1480-01 and 0360-20). 11-4 Hansard Notes from March 11, 2004, regarding psychiatric services and the relocation of patients from Riverview to Bulkley Lodge (0410-30). Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, March 23, 2004, at 7:30 p.m. Page 7

11-5 Letter dated March 4, 2004, from Mayor S. Smith, District of Houston, to M. Malcolm, Northern Health Authority supporting the Town’s opposition to service reductions at the Bulkley Valley Regional Hospital (0500-05 and 0470-20). 11-6 Letter dated March 4, 2004, from Mayor S. Smith, District of Houston requesting minutes of the March 2nd public meeting regarding hospital services (0470-20 and 0500-05). 11-7 Letter dated February 26, 2004, from Mayor S. Young, City of Port Coquitlam, to the Minister of Community, Aboriginal and Women’s Services regarding Section 118 of the Community Charter that addresses the size of Council for municipalities with a population greater than 50,000 (0470-20). 11-8 Letter dated March 9, 2004, from Mayor D. Bell, District of North Vancouver, to the Minister of Community, Aboriginal and Women’s Services regarding Section 118 of the Community Charter that addresses the size of Council for municipalities with a population greater than 50,000 (0470-20). 11-9 Letter dated March 2, 2004, from C. Kinsley, Chair, Regional District of Fraser-Fort George, to the Minister of Water, Land and Air Protection, requesting continued funding of the Bijoux Falls Provincial Park day use area. (Background information available in administration) (0480-20). 11-10 News Release dated March 3, 2004, regarding the creation of the Alliance of Beverage Licensees (0410-30). 11-11 Letter dated March 5, 2004, from J. Thompson, Ministry of Provincial Revenue, advising of the transfer of Hotel Tax funds (6950-02). 11-12 Information received March 12, 2004, from the Recycling Council of regarding Environmental Award nominations (0540-20). 11-13 Letter dated March 25, 2004, from R. Jorssen, Corporate Management Branch, Royal Canadian Mounted Police, requesting a confirmation letter for the 2004/2005 municipal policing budget (7400-02). 11-14 Letter dated March 12, 2004, from M. Henderson, Regional Director General, Transport , advising that $286,900 has been approved for the electrical distribution upgrade project at the Smithers Airport (8420-20). 11-15 Letter dated March 5, 2004, from M. Bredeson, Executive Correspondence Officer, replying to Mayor Davidson’s letter regarding rural infrastructure and economic development (0430-01). 11-16 Memorandum dated March 17, 2004, from the Union of British Columbia Municipalities advising of the resolution process for the 2004 convention (0230-20). 11-17 Letter dated March 11, 2004, from the Minister of International Trade replying to Mayor Davidson’s letter regarding the softwood lumber dispute with the United States (5280-16 and 0430-01). 11-18 Facsimile dated March 17, 2004, from Morrow Environmental Consultants Inc. to the British Columbia Buildings Corporation regarding Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, March 23, 2004, at 7:30 p.m. Page 8

excavation at the former Highways Yard site (0890-20). CARRIED UNANIMOUSLY.

CORRESPONDENCE - (C) ITEMS 12-1 to 12-8 Adomeit/Bucher 04.0267 THAT the following correspondence, be received: ‘C’ ITEMS 12-1 Treaty Commission Update, February 2004 (0485-01). 12-2 Alcan Press Releases dated March 1, 4, 8, and 10, 2004 (0510-20). 12-3 Safer Futures, Cowichan Valley Safer Futures’ Newsletter (0470-01). 12-4 Facsimile dated March 8, 2004, from the Regional District of Bulkley- Nechako regarding the Interface/Wildland Fire Workshop being held April 7, 2004, in (0480-20). 12-5 Letter dated March 1, 2004, from Clark, Wilson Barristers and Solicitors presenting Watching Brief, February 1, 2004, regarding British Columbia Offshore Oil and Gas Exploration (5280-18). 12-6 Cascadia Scorecard: Seven Key Trends in Shaping the Northwest, Northwest Environment Watch, Seattle (0360-20/EDC). 12-7 Letter received March 15, 2004, from O. Walker, Secretary, B.C. Seniors Games Society, outlining the financial situation with Bulkley Valley- Lakes Zone 11 Senior Games (7900-01). 12-8 Invitation from the Union of British Columbia Municipalities to attend a briefing with Minister of Forests M. deJong (0230-20 and 0410-30). CARRIED UNANIMOUSLY.

CORRESPONDENCE - (D) ITEMS 13-1 to 13-12 Adomeit/Bucher 04.0268 THAT the following correspondence, as routed, be received for information: ‘D’ 13-1 Bulkley Valley Foundation Year 2002 Annual Report. ITEMS 13-2 Connector, British Columbia Electrical Association, Spring 2004. 13-3 Imperial Oil Review, No. 1, 2004. 13-4 Forum, Association of B.C. Forest Professionals, March/April 2004. 13-5 2003 Annual Report, Association of British Columbia Forest Professionals. 13-6 Community Based, Connected to the World, information package from the Vancouver International Airport Authority’s 2004-2013 capital program. 13-7 Information regarding Simon Fraser University’s certificate program for Community Economic Development Professionals in Northern B.C. 13-8 Agricultural Land Commission’s “ALR and Community Planning Guidelines” February 2004. 13-9 Mail-in survey regarding the Sponsorship Scandal from A. Burton, Member of Parliament for Skeena. 13-10 Letter dated March 5, 2004, from W. Powell, Board Chair, Provincial Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, March 23, 2004, at 7:30 p.m. Page 9

Health Services Authority, presenting Steps Forward to January 2004 (0500-05). 13-11 Heritage BC Newsletter, Winter 2003/2004. 13-12 The Woodland Almanac, Spring 2004 and marketing survey. CARRIED UNANIMOUSLY.

OTHER BUSINESS/NEW BUSINESS

14-1 Councillor Howard advised that the Forest Service invited the Regional District of Bulkley-Nechako to view bugwood from the air and reported on the devastation of the mountain pine beetle epidemic.

14-2 Mayor Davidson encouraged Council to attend the Minerals North conference and banquet and to sign up for a shift to staff the booth at the Smithers District Chamber of Commerce Trade Show.

14-3 M. Allen, Director of Development Services, reported that green poles for ornamental lighting and plant hangers are being installed along the Highway Improvement area.

14-4 L. Ford, Financial Administrator, reminded Council of the public budget presentation scheduled for April 13, 2004, at 6:30 p.m.

14-5 D. Kohuch, Director of Operational Services, recommended that the Mayor send a letter of gratitude to Northern Metals for the workmanship in the construction of the fishing rod for the Highway 16 statue.

14-6 L. Schumacher, Fire Chief, reported on the Urban Interface Fire workshop he attended in Penticton.

14-7 Mayor Davidson advised that the funeral for Art Yellich, a Town employee for 35 years, will be held on March 26, at 2:00 p.m. at the Alliance Church.

PUBLIC QUESTION PERIOD 15. None.

NOTICE OF SPECIAL (IN-CAMERA) MEETING OF COUNCIL PURSUANT TO SECTION 92 OF THE COMMUNITY CHARTER

16. Stewart/Adomeit 04.0269 THAT, pursuant to Section 92 of the Community Charter, Council gives notice NOTICE OF and exercises its authority and excludes the media and the public, except for IN-CAMERA municipal staff, from the Special (In-Camera) Meeting of Council following this Open Regular Meeting of Council to deal with matters falling under Section 90, subsections 1 and/or 2. CARRIED UNANIMOUSLY.

ADJOURNMENT Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, March 23, 2004, at 7:30 p.m. Page 10

17. Stewart/Adomeit 04.0270 THAT the Regular meeting of Council be adjourned (8:56 p.m.). ADJOURN CARRIED UNANIMOUSLY.

Certified Correct:

______James A. Davidson Jason Llewellyn Mayor Deputy Corporate Administrator (DCAO)

Certified a True and Correct Copy of the minutes of the Regular Meeting of Council held on Tuesday, March 23, 2004, at 7:34 p.m. in the Council Chambers at 3836 Fourth Avenue, Smithers, B.C.

______Jason Llewellyn Deputy Corporate Administrator (DCAO)

JL/JW/jm n:\wordpro\min\min 2004 council\min #06 regular mar 23.doc 2/11/11 11:48 AM