TABLE OF CONTENTS
I. INTRODUCTION
II. HISTORICAL SUBUD BACKGROUND
III. LOCATION
III. 1. ACCESS
III. 2. ACCOMMODATION
III. 3.TOURIST ATTRACTIONS
IV. MAIN SITE
V. TEAM
VI. OTHER FACILITIES
VI. 1. LOCAL TRANSPORTATION
VI. 2. HEALTH FACILITIES
VI. 3. VISA
VI. 4. PUBLIC RELATIONS
VII. GENERAL FINANCIAL
VIII. CLOSING REMARKS
APPENDIX
- JOGJA EXPO CENTER FLOOR PLAN
- TENTREM CONVENTION ROOM AND CAPACITIES I. INTRODUCTION
Yogyakarta is the capital city of Yogyakarta Special Region in Java, Indonesia. It is re- nowned as the centre of classical Javanese fine art and culture such as batik, dance, drama, music, poetry, and puppet shows. The unique Javanese high culture of Kera- ton Jogja, as well as its proximity to world famous Borobudur and Prambanan temples, has made Yogyakarta the second most visit- ed tourist destination in Indonesia after Bali.
Since almost 20% of its population is com- prised of students and considering it is home to 137 universities, Yogyakarta is also well known as a student city. Consequently, many foreign students from abroad stay in Yogya- karta to study Bahasa Indonesia. With a rela- tively low cost of living, compared to other destinations in Indonesia, Yogyakarta can be a budget- friendly travel destination.
II. HISTORICAL SUBUD BACKGROUND
YM Bapak Muhammad Subuh received Latihan Kejiwaan for the first time in Semarang, Central Java. Through looking back at that time how the situation and struggle was during Bapak’s life, then we could realize about his noble mission for all mankind in this world.
Yogyakarta is closely related with the establishment of Subud as an organization. In order to make Subud legal and recognized, YM Bapak Muhammad Subuh registered Susila Budhi Dharma organiza- tion to Indonesian Government in Yogyakarta on February 1st, 1947.
In 1951, an Englishman of Syrian descent, Husein Rofé, visited Yogya- karta and was introduced to Subud. After experiencing Latihan, Rofé traveled around Indonesia and abroad. Leading to the first invitation for YM Bapak Muhammad Subuh to travel in 1957, and began the spread of Subud around the world.
Over the years, this cultural city has been host to many Subud events in Indonesia, from local Gatherings, National Meetings to National YM Bapak Muhammad Subuh Congresses. The latest one was Subud Indonesia National Meeting, and Husein Rofé in February 2012.
1 III. LOCATION
INTERNATIONAL ACCESS
Supported by an international airport (i.e. Adisucipto), Yogyakarta is very convenient to access. At this moment the city is building a new and bigger airport (i.e. Kulon Progo) which will be finished by 2017.
Currently there are three international airlines that have routes directly to Jogjakarta:
o Air Asia: Singapore-Jogjakarta everyday
Kuala Lumpur-Jogjakarta everyday
o Garuda Indonesia: Singapore/Tokyo/-Jogjakarta everyday
London-Jogjakarta every Wednesday
Amsterdam-Jogjakarta every Monday, Thursday, Friday, Saturday and Sunday
o Tiger Airways: Singapore-Jogjakarta every Friday, Saturday and Sunday
Domestic flights available are: Air Asia, Citilink, Express Air, Garuda Indonesia, Lion Air, Mandala, Sriwijaya Air and Wings Air.
Trains: there are 17 trains from executive class to eco- nomic class.
Around 70% of Subud Indonesia members live in the island of Java. The central location of Yogyakarta al- lows for reasonably priced travel, either by road, rail, or air transport. This is a significant advantage for Subud Indonesia, since as many members as possible would have the means to participate in the Subud World Con- Railway station in Jogjakarta gress.
2 ACCOMMODATION
As a tourist destination, Yogyakarta has a good selection of hotels and accommodation at a variety of price ranges. From five star and resort hotels (Tentrem, Sheraton Mustika Resort, Phoenix, Grand Aston etc); to very low budget accommodation (Sabah B&B, Wisma Joglo etc.).
Since Subud World Congress is the biggest event in Subud organization, the committee is planning to coordinate hotels and accommodations nearby the main congress site for the convenience of everyone participating.
Table 1. A selection of hotels and accommodation around the proposed site
3 Left: The house in Kedung Jati where YM Bapak was born Right: Kedungjati Train Station
TOURIST ATTRACTIONS
Subud Historical Sites
• Kedung Jati; The village where Bapak was born and raised. It takes three and half hour drive from Jogjakarta
• Kalisari; The house where Bapak lived for many years with his family. It takes nearly three hour drive from Jogjakarta YM Bapak’s house in Kalisari
Heritage Sites
Borobudur that is located at the border of Yogyakarta is a listed UNESCO world heritage site and the largest Buddhist Temple in the world. Prambanan, another famous temple in Yogyakarta, holds performances of traditional Javanese dance depicting the story of Ramayana three days in a week.
Keraton Kasultanan Ngayogyakarta Hadiningrat or better known by the name of Jogjakarta Palace where the Sultan of Jogjakarta lives is located at the center of an imaginary line connecting Parang- tritis Beach and Mount Merapi. Here, travelers can learn and experiene directly how the Javanese culture continues to live and be preserved.
4 Natural Sights
Jogjakarta has beautiful beaches, like Parangtritis, Indrayanti and Ngobaran beach all facing the In- dian Ocean. The youth would enjoy adventure in Pindul water cave, which offers a wonderful view.
Culinary
There are various traditional cuisines originating from Yogyakarta, for example Gudeg (young jack fruit boiled for several hours with palm sugar, and coconut milk), Kalasan Fried Chicken (chicken stewed with spices consisting of coriander, garlic, candlenut, and coconut water, before being deep- fried until crispy), Bakpia (a pastry filled with sweet mung bean paste) or Wedang Ronde (a warm Ja- vanese dessert containing glutinous rice balls stuffed with peanut paste, floating in a hot and sweet ginger and lemongrass tea). Beside local cuisine, there is also no shortage of western and fast food restaurants.
Shopping Places
Malioboro Street and Beringhardjo Traditional Market are popular shopping destinations in the city. Offering batik clothes, handcrafts made of wood, silver ornaments, and other souvenirs at a variety of prices. Although some shops have fixed prices, with most others some haggling is required.
Other Places to Visit While in Indonesia
• Sukamulya: Bapak Muhammad Subuh’s burial place
• Rungan Sari, Central Kalimantan: a Subud compound in Kalimantan.
• Pamulang: Ibu Rahayu’s residence.
• Wisma Subud: a compound where Subud World Congress 1971 was taken place.
• Bali: the most popular tourist destination in Indonesia.
Prambanan, Borobudur temples and Parangtritis beach, some of tourist destinations in Jogjakarta
5 IV. THE MAIN SITE
Jogja Expo Center (JEC) is planned to be the main site. Located in the southern part of the city, JEC is the biggest expo venue in Yogyakarta that has the capacity to hold large local and international MICE (Meetings-Incentives-Conferences-Events). The latest high profile event held in JEC was the Asian Ministerial Conference on Disaster Risk Reduction, attended by 83 countries.
Additionally, aside from being used for accommodation, Tentrem Hotel and Convention Center will also be used for meetings. The Convention Center at Tentrem Hotel offers meeting rooms in various sizes.
Functional rooms:
Two sites for men and women Latihan
JEC Bima Hall A: 2,880 m2
JEC Bima Hall C: 2,880 m2
Spaces for General Plenary
JEC Grand Bima Hall: 8,640 m2
Jogja Expo Center Grand Bima Hall (A,B,C): 8,640 m2 for Opening and Closing ceremonies, Ibu Rahayu’s Talks and Testing Bima Hall A: 2,880 m2 for daily men latihan Bima Hall C: 2,880 m2 for daily women latihan
6 Smaller spaces for WSA delegates meetings
Jogja Expo Center Jogja Expo Center Arjuna Hall: 1,090 m2 Yudhistira Hall: 882 m2
JEC Arjuna Hall: 1,090 m2
JEC Yudhistira Hall: 882 m2
Tentrem Cendana Ballroom: 1,872 m2
Tentrem Cendana Ballroom: 1,872 m2
20-40 meeting spaces
JEC meeting room: Nakula 90 m2, Sadewa 90 m2
Hotel Tentrem Meeting Rooms: Bakau 99 m2, Bangkirai 77 m2, Kenari 67.5 m2, Keruing 67.5 m2, Jati 67.5 m2, Mahogani 67.5 m2, Sonokembang 67.5 m2, Sonokeling 67.5 m2, Sawokecik 67.5 m2
Meeting rooms in Jogja Expo Center and Tentrem Convention Center
7 Dining area
JEC provide catering for the event in their place.
Cafe Taman Café Jogja Expo Center
Spaces for cultural large events
JEC Grand Bima Hall: 8,640 m2
Taman Cafe at Jogja Expo Center
Bazaar and Exhibition
Jogja Expo Center Upper Lobby: 432 m2 Jogja Expo Center Pre Function Area: 576 m2
Tentrem Pre Function area: 832 m2
8 Provisions and Spaces (indoor and outdoor) for Young people
Jogja Expo Center outdoor and parking area for outdoor activities
Provisions and Spaces (indoor and outdoor) for Children and families
JEC parking area and Taman Café
Reception and Office Space
As convention center, JEC facilitates the tenants with business room which could be use for office/ secretary room.
JEC provides translation facilities and equipment for plenary sessions, WSA Delegate meetings and Ibu Rahayu’s talks. They collaborate with Pacto Convex, the organizer which experienced in Subud World Congress in Bali 2001.
Audio Visual facilities and equipment - i.e. Wi-Fi internet access, microphones, projectors, screens, flip charts, and wipe boards - are provided.
More details are provided in the appendix.
9 The distance between Jogja Expo Center and Tentrem Hotel and Convention
V. TEAM Since Yogyakarta is located in the middle of Java which has 22 Subud branches nearby, it has an abundant human resource potential. Many local Subud members, especially young people, are en- thusiastic to help and support the event. In conjunction, the team will be filled by members with previous experience in organizing national and international Subud congresses / events..
VI. OTHER FACILITIES
VI. 1. LOCAL TRANSPORTATION
Within 2-3 days before and after Congress, the committee will organize shuttle busses for the convenience of participants going to and from the airport.
The committee also uses shuttle bus to transport participants from hotels to the main site.
10 Left: Apotik K 24 Right: Bethesda hospital, one of the biggest private hospitals in Jogjakarta
VI. 2. HEALTH FACILITIES
Health facilities are not provided by JEC. Even so, within 10 km from the site are 4 hospitals. Ambu- lance service can be arranged through the local government or Indonesian Red Cross.
VI. 3. VISA
It is not difficult to obtain visa for Indonesia. ASEAN countries members do not need visa to enter Indonesia.
Visa on Arrival for 30 days is available for 63 countries as follows: Algeria, Argentina, Australia, Aus- tria, Bahrain, Belgium, Brazil, Bulgaria, Cambodia, Canada, Czech Republic, Cyprus, Denmark, Egypt, Estonia, Fiji, Finland, France, Germany, Greek, Hungary, Iceland, India, Iran, Ireland, Italy, Japan, Ku- wait, Laos, Latvia, Libya, Liechtenstein, Maldives, Malta, Mexico, Monaco, New Zealand, Norway, Oman, People’s Republic of China, Panama, Poland, Portugal, Qatar, Romania, Russia, Saudi Arabia, Slovakia, South Africa, South Korea, Spain, Swiss, Sweden, Suriname, Taiwan, Netherland, Tunisia, UAE, UK and USA.
The fee for Visa on Arrival is USD 25/person.
VI. 4 PUBLIC RELATIONS
In April the committee will visit Yogyakarta again and meet with the Governor as well as local insti- tutions for further discussion if Yogyakarta was to be chosen as the host of Subud World Congress 2018.
11 VII. GENERAL FINANCIAL A more comprehensive budget will be presented during the World Congress in Mexico. Please note that all prices are subject to change accordingly.
Considering the relatively low cost of facilities and based on experience from the 2001 Subud World Congress in Bali, holding the Subud World Congress in Yogyakarta has the added benefit of poten- tially generating a significant amount of funds.
As is the standard procedure, 6 months in advance of the event, booking deposits will have to be provided.
Table 2. Budget in general.
VIII. CLOSING REMARKS Aside from all the facilities and conveniences it has to offer, Yogyakarta is closely related to Subud both in its conception as an organization and as part of Bapak Muhammad Subuh’s life. By being in Yogyakarta, it is hoped we can appreciate where Subud comes from and how it spread to the world. As Subud members, through the appreciation of this situation and struggle that was present during Bapak’s life, then we could realize about his noble mission for all mankind in this world.
Subud Indonesia is sincerely keen to host the Subud World Congress in 2018. In preparation, we are committed to find the right facilities at the right budget, to enable as many members as possible to participate. If this endeavour is successful, around 3,000 Indonesian members will be able to par- ticipate along with 2,500 - 3,000 members from abroad. This means around 6,000 Subud members will come together in one place, giving us the chance for the largest Latihan in recent memory and to experience how we can be together in harmony.
May we be able to receive Almighty God’s blessing and guidance in making this goodwill come true.
With warmest regards,
M. Ridwan Subud Indonesia
National Chair
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