Agenda Items

General Meeting of Council

MINUTES

Meeting held in the Central Highlands Regional Council Chambers, Emerald Office

Monday 15 th December 2008

Commenced at 9.00am

CENTRAL HIGHLANDS REGIONAL COUNCIL

GENERAL MEETING OF COUNCIL

MONDAY 15 DECEMBER 2008

MINUTES CONTENTS

PRESENT ...... 1

APOLOGIES/LEAVE OF ABSENCE ...... 1

CONFIRMATION OF MINUTES OF PREVIOUS MEETING ...... 1 General Council Meeting : 1 December 2008 ...... 1 Business Arising out of Minutes ...... 1

MATERIAL PERSONAL INTEREST, GIFTS & BENEFITS ...... 1

CIVIL OPERATIONS’ SEGMENT ...... 1 Preliminary Report on Street Lighting ...... 1

COMMERCIAL SERVICES’ SEGMENT...... 1

ENVIRONMENT & PLANNING SEGMENT ...... 2 Robert Eccles Pty Ltd – 1 Cypress Drive & 67 Hospital Road, Emerald – MCU – Commercial Office Building and Food Premises ...... 2 D326/07 – Murray & Associates (QLD) Pty Ltd – 13 Esmond Street, Emerald – MCU – Wine Bar ...... 10 TP056/08E – Trebe Constructions – Chalcedony Road, Emerald – ROL – four (4) Rural Residential lots ...... 17 Delegated Development Applications ...... 23 Briefing for Social Facilities Infrastructure Audit ...... 23 Town Entry Project – Briefing Notes for Landscape Plans ...... 24 Adoption of Integrated Planning Act Planning Scheme (Amendment No. 1) for the Shire of Emerald (2009) ...... 24 End of Year Status Report ...... 25 Planning & Environment Court – Judgement in favour of Council’s Decision – Proposal for motel, restaurant and tavern – Capella ...... 25 2009 Animal Inspection Program & Free Dog Registration Period ...... 25

GOVERNANCE & COMMUNITY SERVICES’ SEGMENT ...... 27 Central Highlands Regional Council Library Services ...... 27 Emerald Police Citizens Youth Club – Request for Grant ...... 27 Emerald Council Office Alterations ...... 28

CORPORATE SERVICES’ SEGMENT ...... 28 Non Current Assets Financial Policy ...... 28 Corporate Services Monthly Report – December ...... 43

CLOSED SESSION ITEMS ...... 44 Into Closed Session – Integrated Planning Act & Contractual Matters ...... 44 Out of Closed Session ...... 44 Blackwater Swimming Pool ...... 44 Village On Blain – Lease Negotiations ...... 44

GENERAL BUSINESS ...... 45 Council Land – Gregory Highway ...... 45

CLOSURE OF MEETING ...... 45 MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 1

MINUTES – GENERAL MEETING HELD AT 9.00AM MONDAY 15 DECEMBER 2008 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE

PRESENT Councillors Cr P. Maguire (Mayor). Crs P. Bell AM, D. Brimblecombe, P. Bulger, K. Hayes, P. Haylock, G. Nixon, R. Rolfe & P. Schwarz.

Officers CEO B. Ottone, DCEO G. Frangos, GM E&P P. Day, GM G&CS P. Brumley, GM Civil Ops B. Turner, A/GM Corp Services H. Stanton, AEM – Capella K. Downey, AEM – Blackwater D. Carroll, AEM – Springsure A. Shaw, Manager Development Services L. Lankowski.

APOLOGIES/LEAVE OF ABSENCE Nil.

CONFIRMATION OF MINUTES OF PREVIOUS MEETING

General Council Meeting : 1 December 2008 Resolution: Cr Haylock moved and Cr Rolfe seconded ‘That the minutes of the above meeting, as printed and circulated to members, be adopted.’ Carried

Business Arising out of Minutes Nil.

MATERIAL PERSONAL INTEREST, GIFTS & BENEFITS Nil.

CIVIL OPERATIONS’ SEGMENT

Preliminary Report on Street Lighting Resolution: Cr Haylock moved and Cr Bulger seconded ‘That Council notes the need for a full review of street lights in urban areas of the Central Highlands Regional Council resulting in the development of a Street Light Upgrade and Replacement Policy for implementation as funding is available.’ Carried

Acceptance of the General Manager – Civil Operations’ Report Resolution: Cr Brimblecombe moved and Cr Nixon seconded ‘That the General Manager – Civil Operations’ Report be received.’ Carried

COMMERCIAL SERVICES’ SEGMENT

Acceptance of the General Manager – Commercial Services’ Report Resolution: Cr Hayes moved and Cr Nixon seconded ‘That the General Manager – Commercial Services’ Report be received.’ Carried

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 2

ENVIRONMENT & PLANNING SEGMENT

80. DEVELOPMENT MATTERS

Attendance Cr Bell entered the meeting at 9.15am.

IPA PLANNING SCHEME FOR THE SHIRE OF EMERALD

ITEM 80.1.1 Robert Eccles Pty Ltd – 1 Cypress Drive & 67 Hospital Road, Emerald – MCU – Commercial Office Building and Food Premises

DEVELOPMENT SERVICES REPORT Full Council

Application No: D033/08 Applicant: Robert Eccles Pty Ltd Owner: Claywell Pty Ltd Site Address: 1 Cypress Drive & 67 Hospital Road, Emerald QLD 4720 Real Property Description: Lot 1 & 11 on E21651 Area of Land: 2021m² Current Use of Land: Vacant Applicant’s Name: Robert Eccles Pty Ltd Applicant’s Address: 8 Edmonstone Street, Newmarket QLD 4051 Applicable Planning Scheme: Emerald Shire Planning Scheme 2007 Zone: Lot 11 - Town Zone: Commercial Precinct Lot 1 - Town Zone: Residential Accommodation Precinct Proposal: To establish a commercial office building and food premises. Approval Type: Development Permit Development Type: Material Change of Use Level of Assessment: Impact Referral Agencies: Department of Main Roads – Concurrence Agency Submissions: Nil T T SS T T

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MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 3

Resolution: Cr Bulger moved and Cr Haylock seconded ‘That the applicant, Robert Eccles Pty Ltd be advised that the application for approval of a Development Permit on land at described as Lot 1 and Lot 11 on E21651 is approved subject to the following conditions:

1. APPROVED USE The use permitted as part of this approval is Commercial Premises and Food Premises.

This approval has a currency period of four (4) years and will remain in force until 15 December 2012. Should the development not be completed within this timeframe, this approval will lapse. A new application will need to be made to Council, unless an approval has been obtained for an extension of this period.

Timing: To be maintained at all times after commencement of use.

2. APPROVED PLAN

The use shall be carried out in accordance with the stamped approved plans and documentation as detailed in the following schedule and any amendments arising through conditions to this approval:

Drawing No. Revisio Date Prepared by n No. 02 A 4.6.07 Robert Eccles Pty Ltd 03 A 4.6.07 Robert Eccles Pty Ltd 04 A 4.6.07 Robert Eccles Pty Ltd 05 A 4.6.07 Robert Eccles Pty Ltd

Timing: To be maintained at all times after commencement of use.

3. AMENDED APPROVED PLAN The use is to be carried out in accordance with an amended plan incorporating the following: • Revised landscaping plan as per the requirements of condition numbers 5 and 6 of this approval; and • Revised plan identifying car parking and loading bay as per the requirements of condition number 16 of this approval.

The amended plan must be submitted to the Chief Executive Officer, or delegate for approval. When approved, these plans will form part of this approval.

Timing: Prior to commencement of use and at all times thereafter.

4. MAXIMUM GROSS FLOOR AREA – FOOD PREMISES & COMMERCIAL PREMISES This approval limits the number of food premises and commercial premises in the development to the following: • One (1) food premises with a maximum gross floor area of 118m²; and • Eight (8) commercial premises with a maximum gross floor area of 1026m².

Timing: Prior to commencement of use and at all times thereafter.

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 4

5. AMENITY - LANDSCAPING a) Landscaping and associated earthworks, site preparation and other necessary works are to be carried out in accordance with an approved landscape plan. The landscape plan is to be in accordance with Development Design Code of Council’s Planning Scheme.

b) Approval for the landscape plan is to be obtained from Chief Executive Officer, or delegate prior to any on site landscaping works occurring.

Timing: a) Prior to commencement of use and at all times thereafter. b) Prior to work commencing.

6. AMENITY – LANDSCAPE DESIGN REQUIREMENTS Landscaping is to be carried out in accordance with an approved, scaled landscape drawings prepared by a suitably qualified professional. The plans shall contain at least the following information: • Surveyed location and botanical name of existing vegetation, including species’ height and spread, • Specify vegetation to be retained and that to be removed; • Any structures or significant vegetation on adjoining properties that could impact upon the site; • Existing contours and proposed finished levels for earthwork; • Location of existing and proposed services; • Location and detail of subsurface, stormwater drainage and overland flow path of grassed swales; • General identification of hard and soft landscape treatments; • Location, species’ botanical name, numbers and size of all proposed planting; and • Location of slope batters steeper than 1:4.

Before commencing the works, approval for the landscape plan is to be obtained from the Chief Executive Officer, or delegate.

Timing: Prior to commencement of use and to be maintained at all times thereafter.

7. AMENITY – EMISSIONS The use is to be operated so that there is no interference with the amenity of the area or detrimental affect on any person by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, wastewater, waste products, grit, oil or otherwise.

Timing: To be maintained at all times after commencement of use.

8. AMENITY – VISUAL The landscaped areas are to be maintained at all times and to be kept free of parked vehicles, stored goods, garbage or waste materials

Timing: To be maintained at all times after commencement of use

9. AMENITY – HOURS OF CONSTRUCTION Construction work that makes or causes audible noise must only be carried out on site on Mondays through to Saturdays between the hours of 6:30 am and 6:30 pm.

No audible noise is permitted on Sunday or Public Holiday.

Timing: To be maintained at all times during construction works.

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 5

10. AMENITY - HOURS OF OPERATION Hours of operation must be limited to between 6 am to 9 pm 7 days a week.

Timing: To be maintained at all times after commencement of use.

11. AMENITY – LOCATION OF SERVICE EQUIPMENT All service equipment, including air conditioning units and lighting must be located so as not to cause a nuisance to the occupants of adjoining and neighbouring premises.

Timing: To be maintained at all times after commencement of use.

12. AMENITY - LIGHTING Angle or shade lighting is to be used to illuminate the premises, so the light does not directly illuminate or cause any environmental nuisance (e.g. glare) to nearby premises or roads. Lighting shall be provided in accordance with the relevant Australian Standard and CPTED (Crime Prevention Through Environmental Design) guidelines.

Timing: To be maintained at all times after commencement of use.

13. WASTE MANAGEMENT In accordance with the Environmental Protection (Waste Management) Regulation 2000 waste containers are to be located as follows: • A fixed position at ground level close to the rear alignment of the building; or • At such other position as may be directed by the Chief Executive Officer, or delegate.

In accordance with the Environmental Protection (Waste Management) Regulation 2000 the waste container area is to be as follows: • Imperviously paved and suitably drained; and • Fitted with a suitable hose cock and hose in the vicinity of the paved area; and • Screened with a suitable form of enclosure.

The waste container area and containers must be situated and maintained in a way, so as not to cause visual or odour nuisances to adjoining or surrounding properties.

Timing: At all times once use has commenced.

14. SERVICE VEHICLES Operation of delivery vehicles and/or waste collection services are to be limited to between the hours of 6 am and 7 pm Monday to Saturday.

Timing: To be maintained at all times after commencement of use.

15. CAR PARKING & LOADING BAY PROVISION Thirty five (35) car parking spaces and one (1) loading bay are to be provided on site. Approval for a revised plan demonstrating the required car parking, loading bay and vehicle turning areas is to be obtained from the Chief Executive Officer, or delegate.

Timing: Prior to commencement of use and at all times thereafter.

16. STAFF PARKING The basement car parking shall only be used for staff or tenant parking. Signage to this effect shall be erected at the entrance to the basement car park.

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 6

Timing: Prior to commencement of use and at all times thereafter.

1. CAR PARKING CONTRIBUTION

Pay a contribution of $85,400 in accordance with Council’s Local Planning Policy No. 6 –Car Parking Contributions. The applicable rate is currently assessed at $12,200 per car park. The contribution rate has been calculated as follows:

7 x $12,200 = $85,400

Note: In the event the provision of the loading bay reduces the amount of onsite parking, the above contribution shall be recalculated at $12,200 per space in deficit. It is advised this development generates the requirement of 42 car parking spaces to be provided onsite.

You are advised the contribution rate is subject to periodic review.

Timing: Prior to commencement of use.

18. VEHICULAR ACCESS Adequate vehicle manoeuvring areas are to be provided so that all vehicles are able to exit the site in a forward direction.

Timing: Prior to commencement of use and at all times thereafter.

19. ACCESS DRIVEWAYS Two (2) concrete driveways are to be constructed between the road pavement and the property boundary in the locations shown on plan and shall meet the requirements of Capricornia Municipal Design Guidelines drawing SD-R-042. A left hand turn sign shall be erected at the exit to the basement car park.

Timing: Prior to commencement of use and at all times thereafter.

20. PAVEMENT CONSTRUCTION The pavement for car parking bays and access ways shall be sealed. The pavement is to be designed by a suitably qualified professional.

Timing: Prior to commencement of use and at all times thereafter.

21. CAR PARKING - STANDARD All car parking spaces are to be line marked and designed in accordance with AS 2890.1: Parking Facilities – Off-Street Parking, except that the minimum width of a car space must be 2.75 m.

Timing: Prior to commencement of use and at all times thereafter.

22. ACCESS & INTERNAL ROADWAY Proposed access and internal road layout must be capable of providing access and manoeuvring for service and delivery vehicles. The vehicles (Austroads – Single Unit Trucks – 12.5 m) must be able to enter and exit the site in a forward gear.

An amended plan must be provided where (a) above has not been complied with. The amended plan must provide for on-site manoeuvring of service and delivery vehicles. This plan is to be submitted for the approval of the Chief Executive Officer, or delegate.

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 7

Timing: Prior to commencement of use and at all times thereafter.

23. LAND TITLE Lot 1 and 11 on E21651 shall be amalgamated.

Timing: Prior to commencement of use and at all times thereafter.

24. PROVISION OF UTILITIES All electrical and telecommunication infrastructure servicing the development must be located underground, unless otherwise approved by the Chief Executive Officer, or delegate.

Evidence must be provided from relevant service providers that satisfactory arrangements have been made for the provision of such services.

Timing: Prior to commencement of use.

25. WORKS – APPLICANT’S EXPENSE All works, services, facilities and/or public utility alterations required by this approval or stated condition/s, whether carried out by Council or otherwise, are to be at the developer’s expense unless otherwise specified.

Timing: Prior to commencement of use.

26. EROSION AND SEDIMENT CONTROL - GENERAL a) An Erosion and Sediment Control Plan (ESCP) is to be submitted with engineering drawings for the approval of the Chief Executive Officer, or delegate. Erosion and Sediment Control Plans shall be prepared in accordance in accordance with the Capricorn Municipal Development Guidelines. b) The requirements of the approved Erosion and Sediment Control Plan are to be implemented on site.

Timing: a) Prior to site clearing, construction or commencement of earthworks. b) While site and/or building works are occurring.

27. STORMWATER DRAINAGE – DISCHARGE & DISPOSAL The developer/owner shall ensure that all stormwater, with the exception of rainwater captured onsite in rainwater tanks, is to be drained from the allotment and carried to a point where it may be lawfully discharged without causing annoyance or nuisance to any person. In doing so, the developer/owner shall: • Design the drainage system to cater for a fully developed upstream catchment; and • Adequately cater for all stormwater draining to the land, especially stormwater flow paths that are interfered with by the development or by filling of the subject land; and • Provide drainage easements, free of cost and compensation in Council’s favour, over any drainage works on the land, should such be required.

It is advised the legal point of discharge for this development is the kerb and channel in Cypress Drive or the table drain in Hospital Road as permitted by the Department Main Roads.

Timing: Prior to commencement of use.

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 8

28. FINISHED LEVELS The Finished Surface Level of the site is to be 176.8m AHD or above. The Finished Floor Level of any new building on the site is to be 177.1m AHD or 300mm above the finished surface level, whichever is greater.

Timing: Prior to commencement of use.

29. DEVELOPMENT STANDARDS – CIVIL WORKS CONSTRUCTION All works, services, facilities and/or public utility alterations required by this approval or stated condition/s, whether carried out by the Council or otherwise, shall be at the applicant/owner’s expense unless otherwise specified.

The construction of all the works shall be undertaken in accordance with good engineering practice and workmanship and generally in accordance with the provisions of the Capricorn Municipal Development Guidelines.

Timing: Prior to commencement of use.

30. WATER HEADWORKS Pay a contribution of $8,785 towards water supply headworks in accordance with Council’s Local Planning Policy No. 2 – Water Undertaking Headworks Contributions. The applicable rate is currently assessed at $1,255 per EP. The contribution rate has been calculated as follows:

EP = Food Premises - 1.0 per 70m² GFA or part thereof 118/70 = 1.7EP 2EP x $1,255 = $2,510

EP = Commercial Premises - 1.0 per 250m² GFA or part thereof 1026/250=4.104EP 5EPx$1,255 = $6,275

$2,510 + $6,275 = $8,785

You are advised the contribution rate is subject to periodic review.

Timing: Prior to commencement of use.

31. SEWERAGE HEADWORKS Pay a contribution of $9,527 towards sewerage headworks in accordance with Council’s Local Planning Policy No. 3 – Sewerage Undertaking Headworks Contributions. The applicable rate is currently assessed at $1,361 per EP. The contribution rate has been calculated as follows:

EP = Food Premises - 1.0 per 70m² GFA or there part of 118/70 = 1.7EP 2EP x $1,361 = $2,722

EP = Commercial Premises - 1.0 per 250m² GFA or there part of 1026/250=4.104EP 5EPx$1,361 = $6,805

$2,722 +$6,805 = $9,527

You are advised the contribution rate is subject to periodic review. Timing: Prior to commencement of use.

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 9

32. CONNECT TO WATER SUPPLY SYSTEM The development is to be connected to Council’s reticulated water supply system. The connection is to be provided and metered at the developer’s expense.

Timing: Prior to commencement of use and at all times thereafter.

33. CONNECT TO SEWERAGE SYSTEM The development is to be connected to Council’s reticulated sewerage system.

Timing: Prior to commencement of use and at all times thereafter.

34. FLOODING Pumps shall be placed in the basement car park to alleviate flooding impacts during periods of inundation.

Timing: Prior to commencement of use and at all times thereafter.

35. DISABILITY DISCRIMINATION ACT Provision is to be made within the development for disabled access in accordance with Australian Standard 1428 and is to take into account the Disability Discrimination Act and the Queensland Anti- Discrimination Act.

Timing: Prior to commencement of use and at all times thereafter.

36. TRADE WASTE A trade waste agreement must be obtained from Council and adhered to, with regards to trade waste disposal.

Timing: Prior to commencement of use and at all times thereafter.

37. RETAINING WALLS AND FENCES The combined height of any retaining wall and fence shall not exceed 2 metres in height

Timing: Prior to commencement of use and at all times thereafter.

38. SITE MANAGEMENT All excavated and/or filled areas are to be retained or battered and suitably drained so as to prevent any subsidence of the area and are to be constructed so as to deny any flow of water into or around the building or neighbouring buildings or on to adjacent land.

Where a retaining wall is planned for this purpose and such a wall exceeds 1 metre in height, plans and specifications shall be checked by the Principal Certifying Authority before work on the retaining wall commences.

Timing: Prior to commencement of use and at all times thereafter. .

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 10

CONCURRENCE AGENCY CONDITIONS

1. DEPARTMENT OF MAIN ROADS

Departmental Reference: E56870 830/224 P51746 E53439 Development Application Number: D033/08 Lot 1 & 11 on E21651 Establish Commercial / Office Building / Food Premise.

Advisory Note Council advises that the Cypress Drive/Hospital Road intersection is utilised for emergency services’ vehicle access. Council recommends that all works associated with or impacting on this intersection be referred to the Department of Main Roads for comment or approval.’ Carried

ITEM 80.1.2 D326/07 – Murray & Associates (QLD) Pty Ltd – 13 Esmond Street, Emerald – MCU – Wine Bar

DEVELOPMENT SERVICES REPORT Full Council

Application No: D326/07 Applicant: Murray and Associates Owner: Frantrice Pty Ltd Site Address: 13 Esmond Street, Emerald Real Property Description: Lot 1 on RP617886 Area of Land: 1,315m² Current Use of Land: Vacant Applicant’s Name: Murray and Associates Applicant’s Address: PO Box 665 Emerald QLD 4720 Applicable Planning Scheme: Emerald Shire Council Planning Scheme, 2007 Zone: Town Zone: Commercial Precinct Proposal: Establish a Hotel Approval Type: Development Permit

Development Type: Material Change of Use E E CC AA T T AA T T LL Level of Assessment: Impact SS T T SS PP EE DD O L EE RR RR D Referral Agencies: Nil A RR EE OO II TT OO IIR TT WW FF P WW FF PO SS O OO Submissions: Three DD(3) R OO T YY LL T YY T T AA D FF R DD FF RR II EE IIV OO NN BB E OO EE UU OO RR SS SS TT MM TT SS HHH HHH HA OOO R OO OOO R OO OOO RR II RR SSS S SSS S SSS S S TT PPP PPP T R EE III E III E III E TTT E RR TTT ET RR AAA AAA

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MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 11

Resolution: Cr Hayes moved and Cr Schwarz seconded ‘That the applicant, Murray and Associates (QLD) Pty Ltd, be advised that the application for approval of a Development Permit on land at described as Lot 1 on RP617886 is approved subject to the following conditions:

1. APPROVED USE The use permitted as part of this approval is hotel.

Timing: To be maintained at all times after commencement of use.

2. APPROVED PLANS AND DOCUMENTATION The use shall be carried out in accordance with the stamped approved plans and documentation as detailed in the following schedule and any amendments arising through conditions to this approval:

Drawing Revision Date Prepared by No./Report title No. SK2 B 16.5. Exel Design Pty Ltd 08 SK1 B 16.5. Exel Design Pty Ltd 08 Kelly’s Wine Bar - 3.10. Ask Consulting Engineers 13 Esmond 08 Street, Emerald. Noise Impact Assessment

Timing: To be maintained at all times after commencement of use.

The amended plan must be submitted to the Chief Executive Officer, or delegate for approval. When approved, these plans will form part of this approval.

Timing: Prior to commencement of use and at all times thereafter.

4. AMENITY - LANDSCAPING a) Landscaping and associated earthworks, site preparation and other necessary works are to be carried out in accordance with an approved landscape plan. The landscape plan is to be in accordance with Development Design Code of Council’s Planning Scheme.

b) Approval for the landscape plan is to be obtained from Chief Executive Officer, or delegate prior to any on site landscaping works occurring.

Timing: a) Prior to commencement of use and at all times thereafter. b) Prior to work commencing.

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 12

5. AMENITY – LANDSCAPE DESIGN REQUIREMENTS Landscaping is to be carried out in accordance with an approved, scaled landscape drawings prepared by a suitably qualified professional. The plans shall contain at least the following information: • Surveyed location and botanical name of existing vegetation, including species’ height and spread, • Specify vegetation to be retained and that to be removed; • Any structures or significant vegetation on adjoining properties that could impact upon the site; • Existing contours and proposed finished levels for earthwork; • Location of existing and proposed services; • Location and detail of subsurface, stormwater drainage and overland flow path of grassed swales; • General identification of hard and soft landscape treatments; • Location, species’ botanical name, numbers and size of all proposed planting; and • Location of slope batters steeper than 1:4.

Before commencing the works, approval for the landscape plan is to be obtained from the Chief Executive Officer, or delegate.

Timing: Prior to commencement of use and to be maintained at all times thereafter.

6. AMENITY – EMISSIONS The use is to be operated so that there is no interference with the amenity of the area or detrimental affect on any person by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, wastewater, waste products, grit, oil or otherwise.

Timing: To be maintained at all times after commencement of use.

7. AMENITY – VISUAL The landscaped areas are to be maintained at all times and to be kept free of parked vehicles, stored goods, garbage or waste materials

Timing: To be maintained at all times after commencement of use

8. AMENITY – HOURS OF CONSTRUCTION Construction work that makes or causes audible noise must only be carried out on site on Mondays through to Saturdays between the hours of 6:30 am and 6:30 pm.

No audible noise is permitted on Sunday or Public Holiday.

Timing: To be maintained at all times during construction works.

9. AMENITY - HOURS OF OPERATION Hours of operation must be limited to between 10am to 12 midnight 7 days a week.

Timing: To be maintained at all times after commencement of use.

10. AMENITY – LOCATION OF SERVICE EQUIPMENT All service equipment, including air conditioning units and lighting must be located so as not to cause a nuisance to the occupants of adjoining and neighbouring premises.

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 13

Timing: To be maintained at all times after commencement of use.

11. AMENITY - LIGHTING Angle or shade lighting is to be used to illuminate the premises, so the light does not directly illuminate or cause any environmental nuisance (e.g. glare) to nearby premises or roads. Lighting shall be provided in accordance with the relevant Australian Standard and CPTED (Crime Prevention Through Environmental Design) guidelines. Lighting shall be considered within the Operational Works Application

Timing: To be maintained at all times after commencement of use.

12. AMENITY – NOISE The following standards shall be implemented onsite to reduce noise impacts generated by the development:

• Sound lock shall be designed and installed within the building, • No live or DJ entertainment can take place within the premises, • No use of the outdoor area is permitted after 10pm, • Parking spaces 15-18 shall not be utilised between 10pm and 10am, • A total limiting sound power of LAeq 74 dB for mechanical plant (the sum of all plant sound powers combined).

Timing: a) To be maintained at all times after commencement of use. b) Prior to the commencement of use

The waste container area and containers must be situated and maintained in a way, so as not to cause visual or odour nuisances to adjoining or surrounding properties.

Timing: At all times once use has commenced.

14. SERVICE VEHICLES Operation of delivery vehicles and/or waste collection services is to be limited to between the hours of 6 am and 10 am, 7 days a week.

Timing: To be maintained at all times after commencement of use.

15. CAR PARKING & LOADING BAY PROVISION Eighteen (18) car parking spaces are to be provided on site. Approval for a revised plan demonstrating the required car parking, loading bay and vehicle turning areas is to be obtained from the Chief Executive Officer, or delegate.

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 14

Timing: Prior to commencement of use and at all times thereafter.

16. CAR PARKING CONTRIBUTION Pay a contribution of $122,000 towards car parking in accordance with Council’s Local Planning Policy No. 6 –Car Parking Contributions. The applicable rate is currently assessed at $12,200 per car park. The contribution rate has been calculated as follows:

10 x $12,200 = $122,000

You are advised the contribution rate is subject to periodic review.

Timing: Prior to commencement of use.

17. VEHICULAR ACCESS Adequate vehicle manoeuvring areas are to be provided so that all vehicles are able to exit the site in a forward direction.

Timing: Prior to commencement of use and at all times thereafter.

18. ACCESS DRIVEWAYS The concrete driveway is to be constructed between the road pavement and the property boundary in the locations shown on plan and shall meet the requirements of Capricornia Municipal Design Guidelines drawing SD-R-042.

Timing: Prior to commencement of use and at all times thereafter.

19. PAVEMENT CONSTRUCTION The pavement for car parking bays and access ways shall be sealed. The pavement is to be designed by a suitably qualified professional.

Timing: Prior to commencement of use and at all times thereafter.

20. CAR PARKING - STANDARD All car parking spaces are to be line marked and designed in accordance with AS 2890.1: Parking Facilities – Off-Street Parking, except that the minimum width of a car space must be 2.75m.

Timing: Prior to commencement of use and at all times thereafter.

21. ACCESS & INTERNAL ROADWAY Proposed access and internal road layout must be capable of providing access and manoeuvring for service and delivery vehicles. All vehicles must be able to enter and exit the site in a forward direction.

An amended plan must be provided where the above has not been complied with. This plan is to be submitted for the approval of the Chief Executive Officer, or delegate.

Timing: Prior to commencement of use and at all times thereafter.

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 15

22. PROVISION OF UTILITIES All electrical and telecommunication infrastructure servicing the development must be located underground, unless otherwise approved by the Chief Executive Officer, or delegate.

Evidence must be provided from relevant service providers that satisfactory arrangements have been made for the provision of such services.

Timing: Prior to commencement of use.

23. WORKS – APPLICANT’S EXPENSE All works, services, facilities and/or public utility alterations required by this approval or stated condition/s, whether carried out by Council or otherwise, are to be at the developer’s expense unless otherwise specified.

Timing: Prior to commencement of use.

24. EROSION AND SEDIMENT CONTROL - GENERAL a) An Erosion and Sediment Control Plan (ESCP) is to be submitted with engineering drawings for the approval of the Chief Executive Officer, or delegate. Erosion and Sediment Control Plans shall be prepared in accordance in accordance with the Capricorn Municipal Development Guidelines. b) The requirements of the approved Erosion and Sediment Control Plan are to be implemented on site.

Timing: a) Prior to site clearing, construction or commencement of earthworks. b) While site and/or building works are occurring.

25. STORMWATER DRAINAGE – DISCHARGE & DISPOSAL The developer/owner shall ensure that all stormwater, with the exception of rainwater captured onsite in rainwater tanks, is to be controlled within the allotment and drained to the legal point of discharge without causing annoyance or nuisance to any person. In doing so, the developer/owner shall: • Design the drainage system to cater for a fully developed upstream catchment; and • Adequately cater for all stormwater draining to the land, especially stormwater flow paths that are interfered with by the development or by filling of the subject land; • Control all flows in order to prevent sedimentation and/or erosion;. • Not cause ponding or concentration of flows on adjoining property; and • Provide drainage easements, free of cost and compensation in Council’s favour, over any drainage works on the land, should such be required.

The storm water drainage from the development shall not adversely impact upon adjoining properties.

It is advised the legal point of discharge for this development is the kerb and channel in Esmond Street. Stormwater drainage shall be considered within the Operational Works Application.

Timing: Prior to commencement of use.

26. FINISHED LEVELS The Finished Floor Level of any new building on the site is to be 300mm above the finished surface level.

Timing: Prior to commencement of use.

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 16

27. DEVELOPMENT STANDARDS – CIVIL WORKS CONSTRUCTION All works, services, facilities and/or public utility alterations required by this approval or stated condition/s, whether carried out by the Council or otherwise, shall be at the applicant/owner’s expense unless otherwise specified.

Timing: Prior to commencement of use.

28. WATER HEADWORKS Pay a contribution of $10,040 towards water supply headworks in accordance with Council’s Local Planning Policy No. 2 – Water Undertaking Headworks Contributions. The applicable rate is currently assessed at $1,184 per EP. The contribution rate has been calculated as follows:

EP = Hotel - 1.0 per 70m² GFA or part thereof 550/70 = 7.86EP 8EP x $1,184 = $9,472

You are advised the contribution rate is subject to periodic review.

Timing: Prior to commencement of use.

29. SEWERAGE HEADWORKS Pay a contribution of $10,888 towards sewerage headworks in accordance with Council’s Local Planning Policy No. 3 – Sewerage Undertaking Headworks Contributions. The applicable rate is currently assessed at $1,284 per EP. The contribution rate has been calculated as follows:

EP = Hotel - 1.0 per 70m² GFA or there part of 550/70 = 7.86EP 8EP x $1,284 = $10,888

You are advised the contribution rate is subject to periodic review.

Timing: Prior to commencement of use.

30. CONNECT TO WATER SUPPLY SYSTEM The development is to be connected to Council’s reticulated water supply system. The connection is to be provided and metered at the developer’s expense.

Timing: Prior to commencement of use and at all times thereafter.

31. CONNECT TO SEWERAGE SYSTEM The development is to be connected to Council’s reticulated sewerage system.

Timing: Prior to commencement of use and at all times thereafter.

32. DISABILITY DISCRIMINATION ACT Provision is to be made throughout the development, including the car park, for disabled access in accordance with Australian Standard 1428 and is to take into account the Disability Discrimination Act and the Queensland Anti-Discrimination Act.

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 17

Timing: Prior to commencement of use and at all times thereafter.

33. TRADE WASTE A trade waste agreement must be obtained from Council and adhered to, with regards to trade waste disposal.

Timing: Prior to commencement of use and at all times thereafter.

34. RETAINING WALLS AND FENCES The combined height of any retaining wall and fence shall not exceed 2 metres in height

Timing: Prior to commencement of use and at all times thereafter.’ Carried

ITEM 80.1.3 TP056/08E – Trebe Constructions – Chalcedony Road, Emerald – ROL – four (4) Rural Residential lots

DEVELOPMENT SERVICES REPORT Full Council

Application No: TP056/08E Applicant: Trebe Constructions Owner: Michael W Ebert Site Address: Chalcedony Road, Emerald. Real Property Description: Lot 34 on E21617 Area of Land: 2.035ha Current Use of Land: Vacant Applicant’s Name: Trebe Constructions Applicant’s Address: PO Box 2755, Emerald QLD 4720 Applicable Planning Scheme: IPA Zone: Town Zone - Rural Residential Precinct Proposal: Subdivision creating Four (4) Rural Residential Allotments Approval Type: Reconfiguration of Lot Development Type: Development Permit Level of Assessment: Code Assessment Referral Agencies: Nil Submissions: Nil

CHALCEDONY ROAD CODENWARRA ROAD ROAD

CAPRICORN HIGHWAY

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 18

Resolution: Cr Haylock moved and Cr Rolfe seconded ‘That the applicant, Trebe Constructions, be advised that the application of a Reconfiguration of Lot on land at Chalcedony Road, Emerald described as Lot 34 on E21617 is approved subject to the following conditions set out in the attached recommendation:

1. APPROVED PLAN The development is to be carried out in accordance with plan no. QP08 0364 SK02 General Layout prepared by Burchill VDM and submitted documentation supporting the application. This plan forms part of this approval, unless otherwise amended by conditions of this approval.

This approval has a currency period of two (2) years and will remain in force until 15th December 2010. Should the development not be commenced within this timeframe, this approval will lapse.

Timing: Prior to release of survey plan.

2. PLAN CERTIFICATION Certification must be provided from a Cadastral Surveyor that the lots created accord with the approved plan.

Timing: Prior to release of survey plan.

3. RELEASE OF SURVEY PLANS Council will not endorse or release the survey plan for this development until such time as: • All conditions attached to this approval have been fully satisfied; and • All outstanding rates and charges relating to the site have been paid.

Timing: Prior to release of survey plan.

4. PARK CONTRIBUTION A contribution of $12,720 must be paid towards the construction or upgrading of parkland and/or public recreational facilities in the area. This contribution is to be paid to Council in accordance with Council's Parks Contributions Policy. The contribution is currently calculated at $3,180 per allotment. No credit has been given for the existing allotment.

Timing: Prior to release of survey plan.

5. PROVISION OF UTILITIES All electrical and telecommunication infrastructure servicing the development must be located underground, unless otherwise approved by the Chief Executive Officer, or delegate.

Evidence must be provided from relevant service providers that satisfactory arrangements have been made for the provision of such services.

Timing: Prior to commencement of use.

6. WORKS – APPLICANT’S EXPENSE All works, services, facilities and/or public utility alterations required by this approval or stated condition/s, whether carried out by Council or otherwise, will be at the developer’s expense unless otherwise specified.

Timing: Prior to release of survey plan.

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 19

7. DEDICATION OF PUBLIC ROAD The proposed public road reserve shall be dedicated to Council, at no cost to Council.

Timing: Prior to release of survey plan.

8. EXTERNAL ROADWORKS CONTRIBUTION A contribution of $16,016 must be paid to Council towards external roadworks necessitated in part by this development. The amount of contribution payable is calculated in accordance with Councils External Roadworks Contributions Policy.

Timing: Prior to release of survey plan.

9. ROADWAY LIGHTING Lighting within the road reserve shall be provided in accordance with the requirements of the power supply authority. All lighting should be to Australian Standard AS1158 category P4.

Timing: Prior to release of survey plan.

10. CONSTRUCTION - EXTERNAL ROADWORKS All roadworks associated with this development are to be designed and constructed in accordance with the Capricorn Municipal Development Guidelines (CMDG).

All works carried out on Council’s road network must be designed and constructed as follows: • All new roads shall be constructed with a two coat spray seal surface. All proposed roads, together with all necessary stormwater drainage and infrastructure facilities, shall be provided with the CMDG. • Symons Avenue shall be constructed to a 7m seal on an 8m formation for the full length from Codenwarra Road to Chalcedony Road. This shall include constructing an intersection with Codenwarra Road and all design and construction must be to Council’s standards. • Chalcedony Road shall be constructed to a 7m seal on an 8m formation for the full frontage of the site and as far as the southern side of Symons Ave road reserve. This shall include construction of T-intersections, to Council’s standards at the intersection of the proposed road and Chalcedony Road and at the intersection of Chalcedony Road and Symons Ave. All design and construction must be to Council’s standards. • Provision of an access to each lot that conforms to CMDG SD-R-040 revision C, including being sealed from the edge of bitumen on the proposed road to the property boundary. Minimum culvert diameter is 300mm.

Design plans for all new roadworks and drainage works within the road reserve must be submitted as part of an Operational Works application.

Timing: Prior to release of survey plan.

11. EROSION AND SEDIMENT CONTROL An Erosion and Sediment Control Plan (ESCP) must be submitted with engineering drawings. Erosion and sediment control plans must be prepared in accordance with the CMDG.

The requirements of the approved Erosion and Sediment Control Plan must be implemented on site.

Timing: Prior to site clearing, construction or commencement of earthworks.

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 20

12. STORMWATER

The developer/owner shall adequately drain each allotment, and that drainage shall be carried to a point where it may be lawfully discharged without causing annoyance or nuisance to any person, and must: • Adequately cater for all storm water draining to the land, and for storm water flow paths that are interfered with by the development or by filling of the subject land; • Control all flows in order to prevent sedimentation and/or erosion; • Not interfere with the natural flow of storm water, nor cause ponding nor concentration of flows on adjoining property; and • Collect within the premises all storm water run-off from artificial and roof areas on the site and disperse or discharge it to the lawful point of discharge.

The stormwater management system may be augmented by the provision of rain water tanks on site.

The lawful point of discharge for this site is the drainage system in Chalcedony Road. The lawful point of discharge for the external roadworks shall be the Nogoa River.

If it can be demonstrated that run-off cannot be carried to the road frontages, then run-off may be lawfully discharged as overland sheet flow. All concentrated flows must be dispersed to match existing drainage conditions before crossing an allotment boundary.

Timing: Prior to release of survey plan

13. VEGETATIVE BUFFER Vegetative buffer shall be planted and earthworks undertaken in accordance with “Planning Guidelines for Separating Agricultural and Residential Land Uses”, plan no. QP08 0364 SK02 General Layout prepared by Burchill VDM, and supporting documentation dated 21st July 2008.

Timing: Prior to release of survey plan

14. FINISHED LEVELS All buildings are to have a finished floor level of 176.5m AHD or 300mm above the finished surface level, whichever is greater.

No buildings or associated infrastructure (including transpiration trenches) may be constructed on or west of a line that commences 10m along the southern boundary of proposed Lot 3 from the western boundary of the existing lot and finishes 60m along the northern boundary of proposed Lot 4 from the same western boundary.

Timing: To be addressed at building works stage for future residential dwelling.

15. EASEMENTS An internal easement is required to be provided for any part of the drainage or water supply infrastructure network, including overland drainage that passes through the site and is of benefit to another allotment. Any such easement shall be of an adequate width, as set out in any future Operational Work Decision Notice to protect that infrastructure. The minimum width of any easement shall be 4m. Any such easement is to be provided at the developer’s cost.

Timing: Prior to release of survey plan

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 21

16. WATER SUPPLY RETICULATION Water supply reticulation must be provided to all the proposed allotments within the development, including connections to the existing system. All works must be carried out in accordance with Council standards. The developer is responsible for all costs associated with the connection and inspection of the proposed works.

Timing: Prior to release of survey plan.

17. WATER HEADWORKS A contribution of $20,080 must be paid towards water supply headworks in accordance with Council’s Local Planning Policy No. 2 – Water Undertaking Headworks Contributions. The applicable rate is currently assessed at $1,255 per Equivalent Person. The contribution rate has been calculated as follows:

4EP per Lot

4EP x 4 lots = 16EP

16EP x $1,255= $20,080

No credit has been given for the existing allotment.

You are advised the contribution rate is subject to periodic review

Timing: Prior to release of survey plan.

18. DISPOSAL EFFLUENT – SUBSURFACE METHODS Disposal of effluent must be achieved via subsurface methods. Systems are to be provided in accordance with the Department of Natural Resources Onsite Sewerage Code (July 2002) and any subsequent update of the subject code.

Timing: Prior to release of survey plan.

19. EFFLUENT DISPOSAL ABOVE Q100 Effluent disposal areas must be located above the Q100 line and comply with setback distances as required in the Standard Sewerage Law 1998 and the On-Site Sewerage Code.

Timing: Prior to release of survey plan.

20. DEVELOPMENT STANDARDS – CIVIL WORKS CONSTRUCTION AND MAINTENANCE PERIOD All works, services, facilities and/or public utility alterations required by this approval or stated condition/s, whether carried out by the Council or otherwise, shall be at the applicant/owner’s expense unless otherwise specified.

The construction of all the works shall be undertaken in accordance with good engineering practice and workmanship and generally in accordance with Council’s Standard Drawings.

The applicant/owner shall be responsible for the maintenance of all works associated with the proposal for a period of 12 months after practical completion of the works. A bank guarantee or other security acceptable to Council, for an amount equal to 5% of the construction cost of the works for which Council will become responsible shall be lodged prior to the signing and sealing of any survey plan over the proposed allotments.

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 22

The maintenance period referred to in this condition shall be extended by Council in the event of: • major repairs having been carried out to the works during the maintenance period; • unsatisfactory operation of mechanical or electrical equipment during the maintenance period; • the Plan of Survey not being registered at the conclusion of the maintenance period (including any extended maintenance period); and/or • erosion or sediment control is not operating or maintained satisfactorily.

Timing: Prior to the release of Survey Plan.

21. DEVELOPMENT STANDARDS – CIVIL WORKS CONSTRUCTION – START OF WORKS Work shall not commence on the construction (or upgrading) of any proposed (or existing) road, park or other facility under (or proposed to be transferred to) the control, trusteeship or ownership of Council until: • All engineering plans, drawings, specifications, drainage calculations and plans for electricity reticulation and street lighting (as prepared by a consulting electrical engineer or electricity provider) for the work have been lodged for Council approval; • Council’s written approval for (a) has been issued; and • Any appeal, lodged against Council’s decision to approve (with or without conditions) the development application, has been decided or resolved.

Timing: Prior to the release of Survey Plan.

22. DEVELOPMENT STANDARDS – CIVIL WORKS CONSTRUCTION – SUPERVISION OF WORKS The construction of all works associated with the proposal shall be supervised by a registered engineer whose appointment shall require the approval of the Chief Executive Officer or delegate. On completion of the works the applicant/owner shall give to the Council a Certificate from the engineer stating that the work of constructing the reconfiguration works has been completed in accordance with the plans and specification approved by Council.

Plans showing ‘as constructed’ details of the reconfiguration works shall be submitted to Council in electronic DWG or DXF format before Council will endorse and Plan of Survey. ‘As constructed’ details will be provided in the approval for Operational Works associated with this development.

Timing: Prior to the release of Survey Plan.

23. DEVELOPMENT STANDARDS – CIVIL WORKS CONSTRUCTION - HOURS OF OPERATION Limit the hours of operation for the construction of all works within the development to between 6:30 a.m. and 6:30 p.m. Monday to Saturday. Construction works are not permitted to be carried out on Sunday or public holidays without the prior written approval of the Chief Executive Officer.

Timing: To be maintained at all times after the commencement of the use.

ADVISORY NOTES

A Prior to or during construction, in the event potential archaeological deposit likely to contain Aboriginal artefacts is found construction works should cease. Contact should be made with Department of Natural Resources and Water in order to seek further advice and direction.

B Council maintains a register of preferred street names. Please contact Council officers regarding suitable street names prior to submission of survey plans.

C In respect to the statutory compliance with the above conditions, the applicant/developer is to adhere to Section 4.3.3 of the Integrated Planning Act 1997 .

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 23

D The above monetary figures are subject to periodic review; yet the above figures will remain set for twelve (12) months after which the Council reserves the right to review the figures in line with its policies, rates and charges, and any CPI increase.

E The cost of any damage or improvements to municipal infrastructure required because of this development shall be met by the developer.

F The approval extends only to the subject reconfiguration of lots development. A further application will be required for subsequent Operational Works, Plumbing and Drainage and Building Works Applications.

G In recognition that these conditions mirror previous approvals, Council indicates its willingness to negotiate with landholders regarding an acceptable infrastructure agreement for roadworks and water provisions and contributions. ’ Carried

Delegated Development Applications Resolution: Cr Brimblecombe moved and Cr Hayes seconded ‘That the following Delegated Applications (8) be received:

Delegated Applications

IPA Planning Scheme for the Shire of Bauhinia TP071/08S – Peggy Rowlands – 28 Warrijo Street, Rolleston – MCU – Dual Occupancy

IPA Planning Scheme for the Shire of Duaringa TP 102/08B – Stanwell Corporation Ltd – Bluff Jellinbah Road, Blackwater – ROL – two (2) lots

Superseded Planning Scheme for the Shire of Emerald D203/06 – Pitman Properties Pty Ltd – Cnr Opal & Cliffe Streets, Emerald – MCU Modification – Accommodation Building

IPA Planning Scheme for the Shire of Emerald D002/08 – Landoway Pty Ltd – Capricorn Highway, Emerald – MCU – three (3) Roadside Hoardings TP027/08E – Skew QLD Pty Ltd – 93 Hospital Access Road, Emerald – MCU – Accommodation Building TP117/08E – Gall Enterprises Pty Ltd – 30 Haswell Street, Emerald – MCU – Dual Occupancy

IPA Planning Scheme for the Shire of Peak Downs

06-101 – CQE Material & Handling Pty Ltd – Clermont/Rubyvale Road, Theresa Creek, Capella – MCU & ERA – Sand Extraction 8008-106 – Shane Smith (Smith’s Backhoe & Truck Hire) – “Bellvue”, 181 Makonda Road, Capella – MCU & ERA – Sand Extraction.’ Carried

Briefing for Social Facilities Infrastructure Audit Resolution: Cr Haylock moved and Cr Bell seconded ‘That:

1. Council agrees to be an active participant in the Social Facilities Infrastructure Audit that is being sponsored by the Department of Infrastructure and Planning; and

2. A report be prepared and submitted to the General Meeting of the 2 February 2009 recommending the ‘defined areas’ and the ‘comparative rate and facilities spreadsheet.’ Carried

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 24

Attendance Officers MSP A. Aylward, MEH C. Fraser, Snr Compliance Officer R. Maher & D. Swan entered the meeting at 9.50am.

Town Entry Project – Briefing Notes for Landscape Plans Resolution: Cr Hayes moved and Cr Rolfe seconded ‘That Council advises the Department of Main Roads that they support the Town Entry Project as set out in the December 2008 Briefing Notes for Landscape Plans. The Council also requests the Department give instruction for one of their in-house Landscape Designers to be allocated this project and commence work in January 2009.’ Carried

Adoption of Integrated Planning Act Planning Scheme (Amendment No. 1) for the Shire of Emerald (2009) Resolution: Cr Bell moved and Cr Hayes seconded ‘That: (1) As per Schedule 1 Part 1 9 (1) (a) of the Integrated Planning Act 1997 that at this Council Meeting of the 15 December 2008, Council adopts the first round of amendments to the Integrated Planning Act Planning Scheme for the Shire of Emerald as the Planning Scheme to have force and effect over the land area of the former Shire of Emerald from the 9 January 2007. The following Planning Policies shall form part of, and be implemented under the Integrated Planning Act Planning Scheme (Amendment No. 1) for the Shire of Emerald (2009) Planning Scheme Policy No.1:- Legal Descriptions for Overlays in the Emerald Shire Planning Scheme; Planning Scheme Policy No.2:- Water Undertaking Headworks Contributions; Planning Scheme Policy No. 3:- Sewerage Undertaking Headworks Contributions; Planning Scheme Policy No. 4:- Parkland Contributions; Planning Scheme Policy No. 5:- External Roadworks Contributions; Planning Scheme Policy No. 6:- Car Parking Contributions;

The Amended Integrated Planning Act Planning Scheme for the Shire of Emerald shall be known as IPA Planning Scheme (Amendment No. 1) for the Shire of Emerald (2009)’ and repeal the ‘IPA Planning Scheme for the Shire of Emerald’ gazetted on the 29 January 2007 which shall become the Superseded Planning Scheme at midnight on the 8 January 2009.

(2) The adoption of the Integrated Planning Act Planning Scheme (Amendment No. 1) for the Shire of Emerald (2009) be publicly notified on the 9 January in the Queensland Government Gazette and the CQ Newspaper.

(3) The Minister of the Department of Infrastructure and Planning be provided with five (5) certified copies of the Integrated Planning Act Planning Scheme (Amendment 1) for the Shire of Emerald (2009) plus a copy of the newspaper and government gazette notifications, for their information and records.’ Carried

Estimated Populations for Emerald and CHRC MSP A. Aylward tabled a report as compiled by the Planning Information and Forecasting Unit (PIFU) of the Department of Infrastructure and Planning on Projected and Estimated Resident Populations for the CHRC area up to the year 2031.

Attendance MSP A. Aylward left the meeting at 10.00am.

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 25

End of Year Status Report Resolution: Cr Bell moved and Cr Hayes seconded ‘That Council notes the Development Services Status Report and congratulates the Planning Department staff on their outstanding efforts.’ Carried

Attendance MDS L. Lankowski left the meeting at 10.05am.

Planning & Environment Court – Judgement in favour of Council’s Decision – Proposal for motel, restaurant and tavern – Capella Resolution: Cr Brimblecombe moved and Cr Haylock seconded ‘That Council notes Robin QC DCJ’s judgement of 20 November 2008 in favour of Council’s approval of Cuposa’s proposed motel, restaurant and tavern development at the corner of Peak Downs and Gordon Streets, Capella.’ Carried

Professor Barry Hart’s Report Resolution: Cr Bell moved and Cr Hayes seconded ‘That Council writes to the Premier and suggests that Professor Barry Hart’s report be implemented in full and Council be advised of the outcomes.’ Carried

2009 Animal Inspection Program & Free Dog Registration Period Resolution: Cr Brimblecombe moved and Cr Nixon seconded ‘That:

(i) Council conducts an approved inspection program being a “Systematic Inspection program” under Section 1098 of the Local Government Act 1993, of 100% of all premises in the town of Emerald (including residential, commercial and industrial), to monitor and enforce compliance with the Registration, Licensing and suitable enclosure requirements of the Council’s Local Law No. 4 (Keeping and Control of Animals) 2002.

(ii) The approved inspection program will begin on 2nd of February 2009 and end on 30 th of April 2009, and will be conducted between 7:00am and 6:00pm on weekdays and from 7:00am to 1:00pm on Saturdays.

(iii) Notice of the approved inspection program be advertised in the Central Queensland News on the 14 th & 16 th of January 2009.

(v) A copy of the details of the program be available, without cost, from the Central Highlands Regional Council Office in Emerald.

(iv) Other advertising be carried out as appropriate i.e. press releases, articles in the Shire Wire and press releases to local radio stations.

AND THAT:

(i) Council conducts an approved inspection program being a “Systematic Inspection program” under Section 1098 of the Local Government Act 1993, of 100% of all premises in the towns of Springsure and Rolleston (including residential, commercial and industrial), to monitor and enforce compliance with the Registration, Licensing and suitable enclosure requirements of the Council’s Local Law No. 4 (Keeping and Control of Animals) 2002.

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 26

(iii) Notice of the approved inspection program be advertised in the Central Queensland News on the 14 th & 16 th of January 2009.

(iv) A copy of the details of the program be available, without cost, from the Central Highlands Regional Council Office in Springsure and the rural transaction Centre in Rolleston.

(v) Other advertising be carried out as appropriate i.e. press releases, articles in the Shire Wire and press releases to local radio stations.

AND THAT:

(i) Council conducts an approved inspection program being a “Systematic Inspection program” under Section 1098 of the Local Government Act 1993, of 100% of all premises in the towns of Capella and Tieri (including residential, commercial and industrial), to monitor and enforce compliance with the Registration, Licensing and suitable enclosure requirements of the Council’s Local Law No. 6 (Keeping and Control of Animals) 1997.

(iii) Notice of the approved inspection program be advertised in the Central Queensland News on the 14 th & 16 th of January 2009.

(iv) A copy of the details of the program be available, without cost, from the Central Highlands Regional Council Office in Capella and Tieri.

(v) Other advertising be carried out as appropriate i.e. press releases, articles in the Shire Wire and press releases to local radio stations.

AND THAT:

(i) Council conducts an approved inspection program being a “Systematic Inspection program” under Section 1098 of the Local Government Act 1993, of 100% of all premises in the town of Blackwater (including residential, commercial and industrial), to monitor and enforce compliance with the Registration, Licensing and suitable enclosure requirements of the Council’s Local Law No. 8 (Keeping and Control of Animals) 1994.

(iii) Notice of the approved inspection program be advertised in the Blackwater Herald on the 13 th of January 2009.

(iv) A copy of the details of the program be available, without cost, from the Central Highlands Regional Council Office in Blackwater.

(v) Other advertising be carried out as appropriate i.e. press releases, articles in the Shire Wire and press releases to local radio stations.

AND THAT:

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 27

Council amends the fees and charges for dog registration in the 2008/2009 financial year for the whole CHRC area to:

Fee from 1 st Desexed (up to 2 dogs): Current Fee February 2009 - All Areas $25.00 $ 0

Whole (up to 2 dogs): -Capella Area $55.00 $ 0 -Duaringa Area $60.00 $ 0 -Emerald Area $80.00 $ 0 -Springsure Area $55.00 $ 0

And the fees not specifically listed above remain as per the fees and charges.’ Carried

Declared Pest Management Plan Resolution: Cr Nixon moved and Cr Bulger That the Declared Pest Management Plan be advertised for public comment for the required 28 day period and brought back to Council after the submission period.’ Carried

Acceptance of the Manager – Environmental Health’s Report Resolution: Cr Haylock moved and Cr Nixon seconded ‘That the Manager – Environmental Health’s Report be received.’ Carried

Acceptance of the General Manager – Environment & Planning’s Report Resolution: Cr Nixon moved and Cr Haylock seconded ‘That the General Manager – Environment & Planning’s Report be received.’ Carried

Attendance MEH C. Fraser, Snr Compliance Officer R. Maher and D. Swan left the meeting at 10.25am.

GOVERNANCE & COMMUNITY SERVICES’ SEGMENT

Central Highlands Regional Council Library Services Resolution: Cr Haylock moved and Cr Bulger seconded ‘That Council approves of all libraries adopting a set deposit amount of $50.00 for Temporary Library Membership.’ Carried

LATE AGENDA ITEMS

Emerald Police Citizens Youth Club – Request for Grant Resolution: Cr Haylock moved and Cr Hayes seconded ‘That Council contributes $10,000 towards the cost of new carpets in the Emerald Police Citizens Youth Club’s aerobics area.’ Carried

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 28

Emerald Council Office Alterations Resolution: Cr Hayes moved and Cr Haylock seconded ‘That Council engages Carmichael Builders to carry out alterations to the Emerald office building for an estimated cost of $147,760 (excl GST) without inviting quotes as, in accordance with Section 486(3)(b) of the Local Government Act 1993, the persons engaged are qualified and experienced to provide services which are of a specialised nature that, considering the urgent nature of the alterations, it would be disadvantageous to invite quotations.’ Carried

Acceptance of the General Manager – Governance & Community Services’ Report Resolution: Cr Schwarz moved and Cr Brimblecombe seconded ‘That the General Manager – Governance & Community Services’ Report be received.’ Carried

CORPORATE SERVICES’ SEGMENT

Non Current Assets Financial Policy Resolution: Cr Bell moved and Cr Nixon seconded ‘That Council adopts the Non Current Assets Financial Policy as attached.’ Carried

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 29

POLICY

STATEMENT NUMBER

TITLE NON-CURRENT ASSETS POLICY

SECTION Corporate

RELEVANT • Local Government Act (1993) Chapter 7 LEGISLATION • Local Government Finance Standard (2005) Part 7 divisions 2, 3, and 4 • Australian Accounting Standards Framework • Australian Accounting Standards: • AASB116 Property, Plant and Equipment • AASB136 Impairment of Assets • AASB138 Intangible Assets

PURPOSE This policy has been written to guide those in Council involved with financial reporting for Non-Current assets. It covers the major issues to be addressed in accounting for Council’s non-current assets of Property, Plant and Equipment (physical non-current assets) and Intangibles (assets with no physical substance).

The Policy has been compiled by drawing on information available from a number of sources and from guidance in the relevant Legislation and Accounting Standards, details of which are provided in the ‘Relevant Legislation’ section of this Policy.

SCOPE This policy should be applied in the accounting for Property, Plant and Equipment, which are all physical non-current assets, and Intangibles which have no physical substance. Monetary assets are specifically excluded from the scope of this policy.

This policy statement specifically addresses the principal issues in accounting for Non-Current Assets and prescribes the correct accounting treatment by focusing on the following areas: ° Definition of non-current assets; ° Classification of non-current assets; ° Recognition of non-current assets; ° Financial Measurement (valuation) of non-current assets; and ° Depreciation of non-current assets. Following the preamble and introduction below, each of these areas is addressed in detail, with an in-depth analysis and specific examples provided. PREAMBLE This Policy covers the major issues to be addressed in accounting for Council’s non-current assets and has been written to meet Government and Professional Requirements as they apply to Local Government. It outlines the accounting principles to be adopted when identifying, recognising and accounting for Council’s non-current assets and provides specific guidance and direction.

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The Government and professional requirements which govern Central Highlands Regional Council’s non-current asset accounting policy are detailed in the Relevant Legislation and for which compliance is mandatory.

DEFINITIONS Physical non-current assets of Property, Plant and Equipment are assets that have the following characteristics:

• tangible; • controlled by Council; • expected to be used for more than one period; • Council derives future economic benefits from their use; and • have been acquired as result of past transactions or other past events.

As per AASB Framework, future economic benefits are synonymous with service potential to achieve the organisation’s objective; therefore assets do not necessarily need to be directly related to an income- generating activity to fulfill the economic benefits recognition criteria.

Even if the Property Plant and Equipment assets have the characteristics described in the above definition they will only be identified and recognised in the Balance Sheet when:

• it is probable that the future economic benefits associated with the item will flow to the entity; and • the cost or other value of the asset is capable of being measured reliably.

Almost all physical items controlled by Council are non-current physical assets, except for items which are held by Council under operating leases; inventories; and items which can no longer be used and for which sales proceeds are not expected (these items are obsolete and their value should be expensed).

Some examples of Property, Plant and Equipment assets are the Council Building, Town Hall, Swimming Pool and Council’s Sewerage and Water system.

An Intangible asset is a non-current asset which is defined as an identifiable non-monetary asset without physical substance held for use in the production or supply of goods or services, for rental to others, or for administrative purposes.

Intangible assets having the characteristics described in the above definition will only be identified and recognised in the Balance Sheet if and only if:

• there is an identifiable asset that is controlled and clearly distinguishable from an enterprise’s goodwill; • it is probable that the future economic benefits that are attributable to the asset will flow to the enterprise; and • the cost can be measured reliably.

Examples of Intangible assets include lease rights, patents, copyrights, licences, trademarks and computer software development costs.

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POLICY CLASSIFICATION OF NON -CURRENT ASSETS To provide useful information about Council’s non-current assets, they must be classified in the financial statements according to their nature and function.

Intangible Assets should be disclosed as a separate non-current asset category in the Balance sheet, distinct from physical assets of property, plant and equipment. Classes of Intangible assets are: Software; Software Work in Progress; Intellectual Property; Other Intangibles.

Property, Plant and Equipment are to be classified as non-current assets but disclosed in the Balance Sheet under the following categories:

• Land and land improvements (Land acquired for other than resale and development, includes Access Restriction Strips) • Buildings • Infrastructure (roads/streets, drainage, water and sewerage) • Plant & Equipment (including Motor Vehicles) • Inventories (Land held, developed or purchased for resale)

Major and Minor Plant & Equipment

Council considers the following types of Plant and Equipment to be Major Plant and Equipment within the meaning of Local Government Finance Standard 2005 (s45):

• Plant and Equipment purchased after 01 July 2005 with a cost in excess of $1million

• Plant and Equipment held by the Council prior to 01 July 2005 which has a deemed cost in excess of $1million as at 30 June 2005

It is anticipated that Council will not have any Plant and Equipment that fall under the category of Major Plant and Equipment. Therefore, Council’s Plant and Equipment value will remain at historical and/or deemed cost for financial purposes and will not be required to be revalued at Fair Value.

Attractive Items

Certain Non Current Assets are, by their nature and value, particularly susceptible to theft and loss, however are less than the recognition threshold. These assets are referred to as “attractive items”.

Attractive items typically have the following characteristics: • are subject to risk of loss or theft • have a value greater than $500 • are readily moveable or detachable • are readily disposed of

On the basis of the above characteristics these items will be recorded on an “Attractive Items Register” which will house details such as acquisition costs, date, item description, serial number, owners’ details and location. Attractive Items will typically consist of the following: • Laptop hardware/software

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• Computer hardware/software • Telecommunications equipment • Cameras, video and audio equipment • Power tools/trade equipment • Floating Plant and Light Tools • Miscellaneous items not detailed above

Work-in-progress is to be disclosed as a separate category for financial reporting purposes, at accumulated cost. Once the project is completed the total costs should be transferred from work in Progress to the relevant property, plant and equipment asset class above. Completion of a Capital Completion Form is required as formal documentation recognising the capitalisation of the Work-In-Progress (refer Appendix A).

RECOGNITION OF NON-CURRENT ASSETS

This section of the policy sets out when Council’s Non-Current assets should be recognised in the Balance Sheet and how to treat assets which do not satisfy the recognition criteria.

Council will recognise a Non-Current asset when: 1. the definition and recognition criteria have been met (refer below ); and 2. the cost exceeds the materiality and recognition threshold set by Council (refer below).

If an item does not satisfy the both of the recognition criteria, it is not to be recognised in the Balance Sheet. If knowledge of it is considered relevant to users of the Financial statements then it should be disclosed in the notes to those statements. The only exception to these rules is where a specific Australian Accounting Standard requires otherwise.

Asset Materiality Thresholds If the definition and recognition criteria are met, only property, plant and equipment assets with a value of $10,000 or greater are required to be recorded in the asset register and disclosed in the Balance Sheet. Any item having a value below this threshold will be treated as an expense in the Profit and Loss Statement in the year in which the cost is incurred.

Items that have a value below the asset recognition threshold of $10,000 and by their nature are susceptible to theft or loss, should, for physical control purposes, be recorded in the ‘Attractive Items Register.’ Portable and attractive items are not reported in Council’s financial statements. Refer to Attractive Items section above.

Where Council controls networks or collections of similar assets, which individually may be valued below the asset recognition threshold of $10,000, but in aggregate the value is material, the network of assets should be recorded and valued as a single network asset. This applies to Council’s computer server networks, water and sewerage plants and roads and streets infrastructure. Networked assets are explained in further detail below. If the definition and recognition criteria for Intangibles is met (refer Definitions section above), all new Intangibles with a value greater than $10,000 must be recognised in the financial statements.

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Specific Recognition Examples Relevant to Council The following provides some specific guidelines and examples which are relevant to Council:

‹ Enhancements and Refurbishments Council will recognise enhancements to assets where these are significant and such costs will be recognised as an asset and recorded in the Balance Sheet. The determination of “significant” will depend on a range of factors including whether it enhances the effective life, value or service potential of the asset.

‹ Replacement of Component Parts Generally the replacement of component parts will be treated as a maintenance expense and will be expensed in the operating statement. If the replacement directly increases the service potential or life of the asset the cost will be capitalised and recorded in the Balance Sheet.

‹ Minor Repairs and Maintenance Minor repairs and maintenance to non-current assets will be considered to be of a recurrent nature, and will be expensed in the operating statement. This expenditure does not increase the life of the asset but allows the asset to operate with its normal capacity, efficiency and for its normal useful life.

‹ Research, Design and Appraisal Costs Costs incurred with research, design and appraisal of capital projects, where there is no Council decision to proceed with such projects, will be expensed in the operating statement in the year in which they are incurred. When the project has been granted Council approval and a formal decision is made to proceed with the capital project all subsequent costs past the research and appraisal stage will be recognised as an asset and recorded in the Balance Sheet.

‹ Planning Report Costs for Sewerage and Water Infrastructure Costs incurred in the preparation and submission of a planning report for future sewerage and water infrastructure are not considered to be a component of the water and sewerage asset and do not satisfy the recognition criteria of an asset. The future economic benefit embodied in the preparation of the plan is to obtain funding (subsidy) and not the provision of water and sewerage services. These costs are considered to be general overheads (AASB116 section 19d) and should be expensed in the operating statement in the year in which they are incurred.

‹ Survey and Design Costs for Sewerage and Water Infrastructure Costs incurred with the design and survey for water and sewerage infrastructure are considered to be a component of the water and sewerage asset and do satisfy the recognition criteria of an asset. The survey and design process only ever proceeds once the proposal is successful so the future economic benefit embodied in these costs is the provision of water and sewerage services. These costs should be included in work in progress while the asset is under construction and then transferred to the relevant asset class once the project is completed.

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‹ Land and Buildings Due to the nature of land, all parcels of land must be recognised as assets in the financial statements as they meet the criteria for asset recognition. Buildings must be separately recorded from the land on which they are located. Access restriction strips should also be classified as a Land asset.

‹ Network Assets When accounting for a network asset, the total cost of all items making up the network will be recorded as the asset value. Attention will be paid to ensure all items purchased in each accounting period are included in the network asset value.

The following and asset classes/groups are considered to meet the definition of a network asset and will be accounted for in accordance with the network asset methodology: • computer hardware and software for servers etc • telecommunications equipment (excluding mobile phones) • water supply plant, mains and services • sewerage plant, mains and services • roads, streets and footpaths • stormwater drains

Corporate Services may exercise discretion in deciding to account for a particular asset in a class or group on an individual basis rather than as a network asset even though the group meets definition of the network asset.

Computers and monitors are to be expensed as they are purchased due to their low cost and limited useful life.

‹ Artwork and other Heritage and Cultural Assets Heritage and cultural assets comprise physical assets that a community intends preserving indefinitely because of their cultural, historic, recreational or environmental importance. Artwork is a category of Heritage and Cultural assets and must be recognised as an asset in the financial statements if the criteria for asset recognition is satisfied (refer above).

‹ Land Under Roads Refer AASB1051 Land Under Roads Council treatment is pending decision from DLGS&R.

‹ Registered and Insured Items such as Trailers Items that are required to be registered and insured , such as trailers, should be recorded as assets in the fleet asset register and not expensed as floating plant. Even though in most cases the value of the individual item will be below the asset recognition threshold of $10,000, due to the fact that they are individually insured and registered necessitates that they should be recognised as assets and recorded with other fleet items.

‹ Software When the development of software provides identifiable and significant benefits the costs should be capitalised. Any asset that has a useful life greater than 12 months and is above the asset recognition threshold is required to be capitalised by the relevant Accounting Standard AASB138. In determining the amount to be capitalised the

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cost must be able to be reliably measured and must provide future economic benefits to the Council. Budgetary considerations such as funding of depreciation should not be relevant to the decision to capitalise.

‹ Easements Easements that have been paid for must be included as an Intangible asset as they give Council a right of access.

The flowchart “Property, Plant and Equipment – Capital or Expenditure?” summarises the Recognition criteria for non- current assets and provides specific examples (refer Appendix B).

FINANCIAL MEASUREMENT 1. Measurement at Recognition All Non-Current assets that qualify for recognition as an asset should initially be measured at cost. The cost of an item of Property, Plant and Equipment comprises: (a) its purchase price, including import duties and non- refundable purchase taxes, after deducting trade discounts an rebates; (b) any costs directly attributable to bringing the asset to the location and condition necessary for it to be capable of operating in the manner intended by management; and (c) the initial estimate of the costs of dismantling and removing the item and restoring the site on which it is located.

Examples of directly attributable costs are: • costs of employee benefits arising directly from construction or acquisition of property, • costs of site preparation • initial delivery and handling costs • installation and assembly costs • costs of testing whether the asset is functioning properly • professional fees

Examples of costs that are not costs of an item of Property, Plant and Equipment: • costs of opening a new facility • costs of introducing a new product or service (advertising and promotional activities) • costs of conducting business in a new location or with a new class of customer (including costs of staff training) • administration and other general overhead costs

Specific Initial Measurement Examples Relevant to Council ‹ Donated or Contributed Assets Assets that have been received free of charge or for nominal consideration, through donations and contributions, should be measured at fair value. Fair value is defined as the best estimate of the price reasonably obtainable in the market. In most cases an independent valuer will need to be instructed to provide a valuation of the asset.

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‹ Enhancements and Upgrades Expenditure on enhancements and upgrades to an existing asset is to be recognised as an increase in the cost or other value when it exceeds the recognition threshold. In all other circumstances the expenditure is to be expensed.

‹ Certain Land Not to be Valued In accordance with the Local Government Finance Standard 2005 (s46), certain land will not be valued for the purposes of Council’s financial statements. Land not to be valued within the financial asset register are:

• Land that is a reserve under the Land Act 1994 which is controlled by Council

The definition of a road used above is consistent with the Lands Act 1994 which states that a road means ‘an area of land, whether surveyed or unsurveyed, dedicated, notified or declared to be a road for public use or taken under an Act for the purpose of a road for public use’.

Details of the area of reserve land controlled by Council and the length of roads controlled by Council will be disclosed by way of a note to the financial statements as required by the Local Government Finance Standard 2005 (s25).

‹ Infrastructure Assets – Roads and Bridges All costs in constructing a road asset should be initially capitalised. This includes the initial costs of cutting, earthworks, clearing, formation and gravel. Any subsequent expenditure which results in an increase in the service potential of an asset, must be capitalised and depreciated.

Examples of capital expenditure for roads and bridges includes: sealing of roads, partial replacement of a road component or section which is a material amount, replacement of networked assets, replacement of piers on bridges and replacement of bridge structures, girders or foundations.

Examples of maintenance expenditure include all expenditure associated with unformed roads, re-grading of gravel roads, restoration of gravel coverage, patching of cracking in sealed roads and repairs on networked assets.

There are generally four standard classifications of road types: • Unformed Road – Cleared Track: should not be regarded as assets and all related expenses should be treated as maintenance. • Formed Road – No Gravel Used: may have the costs of construction capitalised but the costs of maintenance should be expensed. • Formed Roads – Gravel Used: costs of construction and formation and the initial gravel component form part of the capital value and should be capitalised as assets. Resheeting should be regarded as maintenance but the costs of enhancements (such as widening, additional drainage etc) should be capitalised.

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• Sealed Road - roads that are either built from new or upgraded from previously gravelled roads. When a gravelled road is upgraded, the remaining gravel is often incorporated in the formation, therefore extending formation life.

Networked road assets also encompass road furniture. Road furniture includes signs, crash barriers, fences, traffic control devices, traffic islands, roundabouts and car parking bays and are all treated as a network asset.

‹ Infrastructure Assets – Water and Sewerage Water Infrastructure is generally split into the components of: initial excavation, pipes, reticulation, connections, valves, hydrants, meters, pumps, water treatment plants, weirs, dams, bores and reservoirs. Examples of capital expenditure for water infrastructure include: relining of pipes and replacement of pipes and other major infrastructure components. Maintenance includes pipe cracking repairs and replacement of minor components.

Sewerage Infrastructure is generally split into the components of: initial earthworks, pipes, reticulation, connections, valves, access chambers, manholes, pump stations, sewerage treatment plants, buildings, flow meters, mechanical and electrical equipment, site improvements, switchboards, telemetry equipment an pumps and motors. Examples of capital expenditure on sewerage infrastructure include: relining of pipes and replacement of pipes and other major components. Maintenance expenditure would include pipe cracking repairs and replacement of minor components .

‹ Work in Progress Assets under construction or in the process of acquisition are to be recognised at their accumulated cost-to-date and are not to be revalued. They will be shown as work in progress.

‹ On-Costs Certain costs are attributed to specific assets on the basis of on-costs. On-costs must be based on real costs and include allowances for indirect costs (eg, architect/engineering fees, supervision, administration, licensing, etc). CHRC currently has a 45% on-cost for all salaries. Currently CHRC does not charge supervision and administration costs to jobs, although external costs are charged, but as these on-costs are above the cash cost, it is expected that they adequately cover all on-costs. Unit rates will be revised as full-cost pricing is progressively introduced.

1. Measurement after Initial Recognition

After initial recognition as an asset the Local Government Finance Standard 2005 requires non-current assets to be carried at FAIR VALUE unless they have a useful life from new of not more than 10 years or a carrying value of not more than $50,000. However, Council may elect for some assets meeting this criteria to be recorded at COST. The same valuation class must be applied to all assets in the asset class.

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Assets to be Recorded at Fair Value Fair value is the amount for which an asset could be exchanged between knowledgeable, willing parties in an arms length transaction. There are no restrictions on the revaluation of assets at fair value and the remaining useful life of the asset can be reassessed based on Council’s expectation that future economic benefits can be derived from the asset. Assets are not usually revalued in the year of purchase, as it is assumed that they are purchased at fair value.

Revaluation is the act of recognising a reassessment of the carrying amount of a non-current asset to its fair value. As per AASB116 (s31), “revaluations shall be made with sufficient regularity to ensure that the carrying amount does not differ materially from that which would be determined using fair value at the reporting date”. Revaluation is discussed in detail in the next section. The following assets must be valued at fair value: • Land; • Buildings; • Facilities; • Infrastructure; and • Heritage and Cultural.

Assets to be Recorded at Cost All other assets must be valued at cost. Assets measured at cost should never be revalued upwards. It is important that Council performs an annual review of the remaining lives of all assets as this will ensure that those assets that are expected to continue beyond their estimated remaining life can be reassessed and the depreciation adjusted accordingly. The following assets must be valued at cost: • Motor Vehicles; • Office Equipment; and • Other Equipment.

a) Revaluation of Non-Current Assets Revaluation is the act of recognising a reassessment of the carrying amount of a non-current asset to its fair value as at a particular date, but excludes recoverable amount write-downs and impairment losses (these are discussed in detail at b)

The carrying amount of an asset is the initial acquisition cost less accumulated depreciation.

The fair value of Land and Buildings is usually determined from market-based evidence by appraisal that is normally undertaken by professionally qualified valuers. The fair value of items of plant and equipment is usually their market value determined by appraisal. If there is no market-based evidence of fair value because of the specialised nature of the item of property, plant and equipment and the item is rarely sold, it may be necessary to estimate fair value using income or a depreciated replacement cost approach.

• Frequency and Types of Revaluations

Council will revalue its Land, Buildings, Facilities and Infrastructure assets at least every 5 years. The revaluation will be undertaken by an external valuer with appropriate qualifications. Council should not unquestioningly accept the external valuations. Council must consider the valuations in detail and question valuers if it is considered that

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there is a problem with the amounts or documentation provided. All land revaluations must be undertaken by a register valuer only, as per Valuers Registration Act 1992 it is illegal for anyone else to do so.

Council may revalue certain non-current assets more frequently where it considers it appropriate and has the resources to do so. However, as previously mentioned Council has an obligation to review its assets annually to ensure that the carrying amount does not differ materially from its fair value.

Interim revaluations may also be performed internally by suitably qualified Council employees using an appropriate asset revaluation index for the particular class of asset.

Where the non-current asset would not be replaced, the asset will be valued at its net realisable value, which the consideration expected to be received on sale or trade of the asset.

Revaluation Accounting On revaluation of a depreciable non-current asset, its gross amount and accumulated depreciation are to be restated proportionately. The revaluation increment or decrement is the change in the carrying amount. Revaluation increments and decrements relating to the same class of assets may be offset.

A net revaluation increment for a class of assets must be taken to the Asset Revaluation Reserve, except where it reverses a previous decrement to the same class of assets which was expensed in the Profit and Loss Statement. In this case the increment will be recognised as revenue to the extent of the previous decrements recorded in the Profit and Loss Statement for the same class of assets.

A net revaluation decrement for a class of assets must be taken to a revaluation reserve to the extent of a previous increment (for that same class of asset). Otherwise it must be expensed in the Profit and Loss Statement.

As part of the revaluation process, Council will re-assess the useful life of the non-current asset being revalued. Council will make appropriate adjustments to the accumulated depreciation of the asset as a result of any changes in asset’s useful life. Any changes must be supported by documentary evidence and methodology.

Assets with a Written down value of Zero and Still in Use Where an asset recorded at Fair Value has been depreciated to zero and is still in use, the asset should be re-lifed and revalued. Where an asset valued on the cost basis has been written down to zero and is still in use, it indicates that Council has not applied depreciation correctly. The asset cannot be re-lifed or revalued.

Other Valuation Key Issues Roads – Central Highlands Regional Council will disaggregate its roads for valuation purposes in order to obtain a more accurate value of the asset. This will result in separate valuations for road base and seals, and reseals will be capitalised.

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a) Impairment of Non -Current Assets

Non-current assets should always be carried at amounts that are not in excess of their recoverable amounts. An impairment loss arises when the recoverable amount of a non-current asset is less than the asset’s carrying amount and the carrying amount of the asset is reduced to its recoverable amount. As per AASB136 (s9), Council is obligated to assess at each reporting date whether any assets are impaired.

Definitions Recoverable Amount: is the higher of fair value less costs to sell and an assets value in use (benefit to be obtained from its use or depreciated replacement cost). Carrying Amount: the amount at which an asset is recognised after deducting any accumulated depreciation or amortisation and accumulated impairment losses.

Assessing Impairment In assessing whether there is any indication that an asset may be impaired, Council should consider, as a minimum, the following indicators: • External sources of Information – examples: interest rates, technology, economic, legal • Internal sources of Information – examples: obsolescence, physical damage, plans to restructure, plans to dispose of asset earlier, performance of asset is worse than expected.

Measurement In calculating an assets recoverable amount it is not always necessary to determine both an asset’s fair value less costs to sell and its value in use. If either of these amounts exceeds the assets carrying amount the asset is not impaired and it is therefore not necessary to estimate the other amount.

Recognition An impairment loss must be immediately recognised as an Expense in profit and Loss Statement for Assets carried at Cost.

An impairment loss must be treated as a revaluation decrease directly against any Asset Revaluation Reserve to the extent of the Asset Revaluation Reserve in respect of the same class of asset for a Revalued asset. It is to be noted that this is represented by an Accumulated Impairment Losses account.

Reversals of impairment losses are treated as to be treated as a revaluation increment if the asset is carried at a revalued amount to the extent of the previous impairment loss. Otherwise, the reversal is to be recognised immediately in profit/loss.

For further guidance and practical examples of impairment, refer to QAO Guidelines on Accounting Standard AASB136 – Impairment of Assets.

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1. Disposal of Assets

The carrying amount of assets need to be derecognised upon: a) Disposal b) No future economic benefits are expected

The gain or loss upon derecognition shall be recognised in profit or loss when the item is derecognised (unless this is contrary to AASB117 Leases regarding Sale and Leaseback).

Refer Appendix C for Asset Disposal Form to be used for asset disposals.

DEPRECIATION AND AMORTISATION

As per AASB116 (s50), Council must review each asset’s residual value and estimated useful life at the end of each annual reporting period.

a. What is Depreciation? The allocation of the cost of a non-current asset on a systematic basis over the useful life of the asset is called Depreciation for Property, Plant and Equipment assets and Amortisation for Intangibles. The allocation process takes into account Councils pattern of usage or consumption of the future economic benefits contained in the assets.

b. What Assets can be Depreciated?

With the exception of Land and networked assets, all recorded Property, Plant and Equipment assets having a limited useful life will be depreciated over their useful lives commencing from the end of the year of acquisition or commencement of use. Council’s Land assets are not regarded as depreciable physical assets and are therefore not to be depreciated. For Network assets each individual asset making up the network will be individually depreciated, commencing from the date of acquisition or commission, and then the sum of the individual depreciation for each asset making up the network will be the total depreciation expense for the network.

c. How is Depreciation Calculated?

Council will apply the consumption based method of depreciation for assets carried at Fair Value as it is deemed the most relevant method of recognising the depreciation of these assets. Council will apply the straight-line method of depreciation to reflect the consumption of economic benefits embodied in its assets measured at Cost Value. The straight –line method assumes the asset will lose an equal amount of value each year. It is calculated by taking the acquisition price of an asset less its residual value (refer d below), divided by the estimated useful life of the asset.

d. Important Issues to be Addressed

‹ Change in Depreciation Method Where the straight-line method results in a depreciation expense which is not considered indicative of the consumption of the asset’s service potential, Council may elect to apply a more appropriate method of depreciation. In these circumstances, Council will select a

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more appropriate method permitted by the Australian Accounting Standards and the variation in the depreciation method will be disclosed in the notes to the financial statements.

Where Council elects to change the method of depreciation allocated to a non-current asset it will change the depreciation for all assets in that asset’s Group. Such a change of depreciation will apply retrospectively and may require an adjustment against the accumulated depreciation expense incurred in prior accounting periods.

Council should review its depreciation rates and methods annually, giving consideration to asset usage, rates of commercial and technological obsolescence and estimated residual values. Depreciation rates may need to be adjusted so that they reflect the most recent assessments of the useful lives of the respective assets.

‹ Assessment of Useful Lives Useful lives have been determined by reference to those used by neighbouring councils, by reference to the Department of Natural Resources for water and sewerage assets, and on Council’s experience. The estimated useful lives take into account the local soil types, climate and other applicable conditions.

All council sections should liaise with the Finance Section in determining the useful lives of assets falling under their control and in reviewing the useful lives of non-current assets. Useful lives will need to be reviewed annually and adjusted where appropriate. Useful lives of assets will also be re-assessed following significant upgrades, replacements or refurbishments or when revaluations are being performed.

‹ Residual Values The residual value is the amount that Council expects the asset to be worth at the end of its useful life. When a non-current asset is revalued a new estimate of the residual value must be made at the date of the revaluation. When a non- current asset is measured at cost the residual value must not subsequently be increased for changes in prices however, residuals may be decreased or increased for other reasons. This may be necessary when the carrying amount of an asset is above its recoverable amount or when there is a reduction in the estimated useful life of the asset because a decision has been made to dispose of the asset earlier.

Funded/Unfunded Depreciation The issue of funded and unfunded depreciation is specifically relevant to Local Government Councils’ based on guidelines issued by Department of Local Government, Sport and Recreation.

It is council’s clear intention that the depreciation on all Non Current Assets required by Council to maintain its operating capacity will be funded in full where possible. The exception is where Council has a high level of confidence that subsidies will be available to offset part of the capital cost of replacement or where Council will definitely not replace the asset in any form upon its end of life.

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To the extent that the subsidy would fund a portion of the replacement, Council will exercise its discretion in relation to that portion of the asset. In all other cases, Council will use allow sufficient funds to meet its depreciation expense where possible.

e. Other Considerations

‹ Effect of Impairment After the recognition of an impairment loss, the depreciation or amortisation charge for the asset should be adjusted in future periods to allocate the asset’s revised carrying amount, less its residual value on a systematic basis over its remaining useful life.

Impairment is a good indicator that the remaining useful life, the depreciation method or the residual value for an asset needs to be adjusted. In some instances where there is an indication that an asset may be impaired but no impairment loss is to be recognised in the Financial Statements in the current period, these components should always be reviewed.

‹ Earthworks While the usual case, at least in Queensland if not in other States, appears to be to depreciate earthworks, this is not seen as warranted in the Central Highlands Regional Council because of the mostly flat terrain, climate, substantially consistent pattern of usage and brownfields approach. The only earthworks that may be considered for depreciation are in the sewerage plant and water plants, such as for dams or where replacing infrastructure may require earthworks to be redone.

‹ Roads Mayor capital works performed by Council on a road before the end of its useful life will increase the value of the road and extend its useful life. The useful life of the asset will be further extended in response to additional capital works and consequently the road asset may always have residual utility. Depreciation for roads therefore should be based on an understanding of how the road is maintained. This understanding should incorporate an assessment of when the renewal work will be completed and what condition the road will be at that stage. The residual value of roads and bridges will largely depend upon the replacement decisions made by Council and they should be re-estimated at each revaluation.

‹ Sewerage and Water Infrastructure Straight-line depreciation is used for Sewerage and Water infrastructure because there is very little, if any, maintenance performed on systems to increase the life of pipes and other components, apart from the removal of tree roots which is not capital in nature. ADOPTED 15.12.2008

Corporate Services Monthly Report – December Resolution: Cr moved and Cr seconded ‘That Council notes the Corporate Services Monthly Report for December 2008.’ Carried

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Acceptance of the General Manager – Corporate Services’ Report Resolution: Cr Hayes moved and Cr Rolfe seconded ‘That the General Manager – Corporate Services’ Report be received.’ Carried

Adjournment The meeting adjourned at 11.00am and resumed at 11.10am.

Presentation At 11.10am Liz Alexander gave an overview of the REAP (Regional Employer Alliance Project) presentation. Liz left the meeting at 11.55am.

Attendance Cr Hayes declared an interest in a Closed Session matter (Portfolio Projects) and therefore left the meeting at 11.55am.

CLOSED SESSION ITEMS

Into Closed Session – Integrated Planning Act & Contractual Matters Resolution: Cr Haylock moved and Cr Rolfe seconded ‘That Council moves into Closed Session to discuss Integrated Planning Act and Contractual matters.’ Carried

Presentation At 11.55am Bill Lambert entered the meeting for discussions and to provide an update on the Portfolio Projects development application on Pilot Farm Road. Bill left the meeting at 12.40pm.

Attendance Cr Hayes returned to the meeting at 12.50pm.

Out of Closed Session Resolution: Cr Haylock moved and Cr Nixon seconded ‘That Council moves out of Closed Session.’ Carried

Blackwater Swimming Pool Resolution: Cr Nixon moved and Cr Brimblecombe seconded ‘That the 25m indoor heated swimming pool component of the Blackwater Swimming Pool Redevelopment proposal be designed as an open sided structure with PVC roller blinds all around as opposed to a fully enclosed building and further that the Mayor and Chief Executive Officer be authorised to engage the services of a competent engineer on the best possible terms to complete the design.’ Carried

Village On Blain – Lease Negotiations Resolution: Cr Rolfe moved and Cr Hayes seconded ‘That the Mayor and Chief Executive Officer be authorised to negotiate and finalise a new Trustee lease between CHRC and Blackwater Accommodation Village Pty Ltd (Village on Blain) over the existing area (Lease B SP 179584) and proposed new area (Lease C in Lot 9 SP 191842) of the Blackwater Town Reserve based on an independent valuation of the rental plus payment of utility charges in accordance with the adopted Schedule and further that utility charges (excluding water consumption) previously raised by DSC and CHRC be written off in view of a reasonable doubt, as demonstrated by lawyers acting for the lessee, that the parties to the negotiation of the original lease intended the original lease fee to include these utility charges, subject to legal advice confirming that such action is not ultra vires. ’ Carried

MINUTES – GENERAL COUNCIL MEETING – MONDAY 15 DECEMBER 2008 – PAGE 45

GENERAL BUSINESS

Council Land – Gregory Highway Resolution: Cr Nixon moved and Cr Haylock seconded ‘That Council requests a report from Commercial Services regarding the intended use of its 20 acres on Gregory Highway.’ Carried

Cr Nixon: • Email from Gindie State School regarding dust problem from grain silos. Council to contact Graincorp with a request to rectify the situation and also advise that the location for a proposed new depot should be away from the present site for safety and environmental reasons.

• Requested removal of the 2 towers in Springsure adjacent to the Windmill which were originally erected for lights and flags used in the Bicentennial Celebrations. These are a safety hazard with children seen climbing on these towers. A. Shaw to follow up.

Cr Rolfe: • Priority list of projects for State funding allocation needs to be compiled by 15.01.09 .

CLOSURE OF MEETING There being no further business, the Mayor closed the meeting at 1.25pm.

CONFIRMED:

MAYOR

DATE