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BY-LAWS As Amended by General Body at the AGM of November 21, 2020

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BY-LAWS As Amended by General Body at the AGM of November 21, 2020 BY-LAWS As Amended by General Body at the AGM of November 21, 2020 1 Dedicated to the Visionary of the IITs - Pandit Jawaharlal Nehru ACKNOWLEDGEMENTS Constitution Committee 2004: Surinder Sharma (Chair) – IIT Delhi Rabiz Foda – IIT Bombay Dr. Mitali De – IIT Madras Dr. Suraj Rana – IIT Delhi Ujjal Mondal – IIT Kharagpur Saleem Moledina – IIT Kanpur Ajoy Pal – IIT Kharagpur By-laws amendments 2020: Board of Directors 2019-2020 Vishwas Dhekney - VP Admin Ashraf Ali - President www.iitalumnicanada.com 2 List of IITs as of November 2020 Name Abbreviation Founded Established as IIT State/UT IIT Kharagpur IITKGP 1951 West Bengal IIT Bombay IITB 1958 Maharashtra IIT Madras IITM 1959 Tamil Nadu IIT Kanpur IITK 1959 Uttar Pradesh IIT Delhi IITD 1961 Delhi IIT Guwahati IITG 1994 Assam IIT Roorkee IITR 1847 2001 Uttarakhand IIT Ropar IITRPR 2008 Punjab IIT Bhubaneswar IITBBS 2008 Odisha IIT Gandhinagar IITGN 2008 Gujarat IIT Hyderabad IITH 2008 Telangana IIT Jodhpur IITJ 2008 Rajasthan IIT Patna IITP 2008 Bihar IIT Indore IITI 2009 Madhya Pradesh IIT Mandi IITMandi 2009 Himachal Pradesh IIT (BHU) Varanasi IIT (BHU) 1919 2012 Uttar Pradesh IIT Palakkad IITPKD 2015 Kerala IIT Tirupati IITTP 2015 Andhra Pradesh IIT (ISM) Dhanbad IIT (ISM) 1926 2016 Jharkhand IIT Bhilai IITBH 2016 Chhattisgarh IIT Jammu IITJMU 2016 Jammu and Kashmir IIT Goa IITGOA 2016 Goa IIT Dharwad IITDH 2016 Karnataka 3 About IIT- Overview & History Established in 1950, Indian Institute of Technology (IIT), has become synonymous with excellence in technology and engineering education in India. IIT offers undergraduate, integrated postgraduate and postgraduate programs in various engineering, science, technology and management disciplines. Admission to these programs is through national level entrance examinations. Apart from the world-class facility and quality of education, diversity of students in terms of socio-economic background, culture, language and religions, gives a unique advantage to IITians - the ability to manage, and thrive on, diversity in the fast globalizing economy. In 1946, a committee was setup to explore setting up technical institutes of higher education for post-war industrial development of India and based on recommendation of the Sarkar Committee, the first Indian Institute of Technology was born in May 1950 in Kharagpur, West Bengal. Four other campuses were subsequently founded at Bombay (1958), Madras (1959), Kanpur (1960) and Delhi (1961). In 1995, a sixth campus at Guwahati was added and most recently in 2001, a seventh campus was established by upgrading Roorkee University, one of India's oldest engineering institutions, into an IIT. Today, IIT offers undergraduate, integrated postgraduate and postgraduate degrees in over 25 different engineering, technology and business/management disciplines. The IIT Alumni Canada was conceived in the late 1970’s by IITians from Kharagpur. The association has come a long way since then and the body added members from all the IITs in early 1990’s. IITAC has a roster of over 350 members and their families. Today, it is part of the Pan-IIT Organization and playing a role in building the IIT brand image and raising the profile of Indo-Canadian professionals. The By-laws of IITAC will provide the working guidelines for this growing body. 4 --- BY-LAWS --- INDIAN INSTITUTES OF TECHNOLOGY ALUMNI CANADA TABLE OF CONTENTS Article # Article Description Page # 1. NAME AND LOCATION 6 2. AIMS AND OBJECTIVES 6 3. MEMBERSHIP 7 4. ORGANIZATION 8 5. GENERAL BODY 9 6. BOARD OF DIRECTORS 10 7. OFFICE BEARERS 11 8. ADVISORY COUNCIL 13 9. PRESIDENTS COUNCIL 13 10. FINANCE 14 11. AMENDMENTS 14 12. ACTIVATE 15 13. ADOPTATION OF BY-LAWS 15 14. DISSOLUTION 15 15. REGIONAL CHAPTERS 16 5 --- BY-LAWS --- INDIAN INSTITUTES OF TECHNOLOGY ALUMNI CANADA ARTICLE 1: NAME AND LOCATION i. Name: The organization shall be called "Indian Institutes of Technology Alumni Canada”, hereinafter referred to as “IITAC”. ii. Organization: IITAC is a non-profit organization in Canada for the Alumni of the Indian Institutes of Technology, Bombay, Delhi, Kanpur, Kharagpur, Madras, Guwahati, Roorkee, Gandhinagar, Bhubaneswar, Hyderabad, Jodhpur, Patna, Ropar, Indore, Mandi, (BHU) Varanasi, Palakkad, Tirupati, (ISM) Dhanbad, Bhilai, Goa, Jammu and Dharwad. Any additional institution created or re-designated as an IIT by the Govt. of India will be considered as part of the above list. iii. Location: The central office of IITAC shall be located at the residence of the Vice President - Administration or any other place decided by the Board. ARTICLE 2: AIMS AND OBJECTIVES a. To help, support, promote and foster a sense of community, loyalty, fellowship, fraternalism, partnership and professionalism among the Alumni of the Indian Institutes of Technology (IITians) living in Canada. b. To support and facilitate settlement of Alumni in Canada in a sustainable environment. c. To advocate the quality and professional standards of IITs, IITians in the Canadian Society through programs, activities and events of educational, social, charitable, cultural, recreational, sporting and professional nature involving IITians and their families. d. To establish and maintain close relationship with IITs, IIT Alumni Chapters and other organizations that have synergies of interests. e. To raise and manage funds to meet the aims and objectives. 6 ARTICLE 3: MEMBERSHIP 1. Type of Membership: a. Member: Any individual, living in Canada, who has completed a degree/diploma/doctorate from any of the IITs. b. Any current or ex-member of the faculty of the IITs, who resides in Canada, on the recommendation of the Board, is qualified to become member in the same manner as noted in Article (3.1.a). c. Associate Member: This category deleted. d. Honorary Members: Any person by virtue of professional eminence or of special meritorious service to the engineering profession or any individual whose services the IITAC may desire to recognize. The IITAC Board with a 2/3 majority will invite such members to join for a term of 5 years. e. Life Member: Any “Member” can opt to be a Life Member by paying the appropriate fees in force at that time. 2. Membership: a. An IITian can apply for membership and he/she is termed in “good standing” after the appropriate fees in force are paid for the year. The application must be supported by two references who are IITians and approved by the Board. b. Only Members in “good standing” and Life Members shall have the right to vote and hold office and avail of other benefits e.g. discounts at IITAC Paid events that will be decided by the IITAC Board from time to time. c. The Board of Directors have the right to terminate or expel a Member if the Board is satisfied that the Member has been working against the interests of IITAC/profession, indulging in misconduct, unlawful activities or any reason as determined by the Board. 3. Membership Fee: a. The annual membership fees will be set by the General Body of IITAC from time to time upon the recommendations of the Board. 7 b. A member could opt for life membership by making one time payment of ten times the annual fee applicable at that time. c. The membership fee is due at the time of joining. Subsequently, annual dues are payable on 1st January of each year except for the life members who pay only once at the time of becoming a life member of IITAC. A one time waiver of Annual Dues will apply to all new IIT Alumni (immigrant or student) for the first year in Canada unless they volunteer to pay the fees. 4. Communication with Membership: The IITAC will use its web site and other electronic means as the primary method of communication. All Members, Life Members, Associate Members and Honorary Members in good standing are entitled to receive all announcements about the activities of IITAC, e.g. the Alumni newsletter, circulars, emails, etc. and also participate in all social functions and other activities of IITAC. The posting of such announcements on IITAC website shall amount to such information being received by the members. The contents of the website shall be approved by the Board and code of conduct for all electronic communication shall be observed. ARTICLE 4: ORGANIZATION The following shall be the authorities for IITAC: a. General Body b. Board of Directors c. Office Bearers d. Advisory Council e. Presidents Council 8 ARTICLE 5: GENERAL BODY a. General Body shall consist of all Members and Life Members who are in good standing for a minimum period of 3 months. b. General Body shall consider the President's Annual Report of activities including the approval of previous year’s accounts, budget and plan of activities for the next year, election of Members to the Board, appointment of the auditors, legal advisors and any other matters arising from time to time. c. General Body shall meet once a year at the Annual General Body Meeting (AGM) in the last quarter of each calendar year unless the change is notified to the members in advance. The agenda, place and date of the meeting shall be circulated at least two weeks in advance. The AGM shall statutorily consider the following: (i) Approval of previous year's minutes of AGM. (ii) Introduction of Board of Directors. (iii) Election of the new Members to the Board to fill vacancies arising due to completion of term of the present Board Members. (iv) Annual Report of the Board and statement of accounts. (v) Proposed calendar of activities for the year. (vi) Appointment of Auditors (Internal/ External). (vii) Appointment of legal advisors, if any. (viii) Other business as recommended by the Board. d. The Vice President - Administration shall, upon receiving a request in writing by the Board or by at least 20 Members in good standing shall call an extraordinary General Body meeting for which at least 2 weeks notice along with agenda shall be circulated to the Members using a prevalent efficient means of communication.
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