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The Jail Information System (JIS)

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The Jail Information System (JIS) If you have issues--~---~-------~--~-- viewing or accessing this file contact us at NCJRS.gov. .. U. S. Department or Justice Law Enforcement Assistance Administrl!otion National Criminal Justice Reference Service ---------------~ nCJrs \ - The Jail Information This microfiche was produced from documents received for inclusion in the NCJRS data base. Since NCJRS cannot exercise control over the physical condition of the documents submitted, ...I System (JIS) the individual frame quality will vary. The resolution chart on this frame may be used to evaluate the document quality. ,,-, ~.'" An Automated Booking, ~.. Inmate Accounting, and 1.0 '. 0 Jail Population Management 1.1 Irtformation System 111111.25 111111.4 tlill /.6 '.i - ~;' , , , MICROCOPY RESOLUTION TEST CHART 1 NATIONAL BUREAU OF STANDARDS-1963-A Microfilming procedures us~d to create this fiche comply with the standards set forth in 41CFR 101-11.504. " ' Points of view or 0Pinions stated in this document are those of the aUihor(s) and do not represent the official (.- "'~. '''.•.. ; .•~.' ,...-. position or policies of the U. S. Department of Justice. .- - j 11/15/82 1 National Institute of Justice '\ United States Department of Justicle 7 Washington, D. C. 20531 ",. I ",'i-'I > __._" ... ~. t ... , i . , ,J" . i ·THE JAIL ·INFORMATION SYSTEM • (JIS) . '. Ii AN AUTOMATED BOOKING, INMATE ACCOUNTING, /. AND ,JAIL POPULATION MANAGEMENT INFORMATION SYSTEM Copy right (0 1982 eo , 0,.' SYSTEM DESCRIPTION DOCUMENT March 1982 Prepared By: JEROME R. BUSH ':"-.'r J IS Proiect Director U.S. Department of Justice National Institute of Justice This document has been reproduced exactly as received from the AMERICAN JUSTICE INSTIJUTEfF~t~<~':'" -. ". : . ': person or organization originating it. Points of view or opinions stated in this document are those of the authors and do not necessarily represent the official position or policies of the National Institute of 725 Umversity Avenue :~:' N C J lR S Justice. Permission to reproduce this ~ed material has been Sacramento, California 95825 WJAY U! l:~ : granted by Public Domain/LEAA (916) 924-3700 u.s. Dept. of Justice r ACQUiSITIONS to the Nalional Criminal Justice Reference Service (NCJRS). , Further reproduction outside of the NCJRS system requires permis­ Development of The Jail Information System was supPOrted by Grant sion of the ~t owner. ..'I :1 No. 79 . MU . AX· 0029 from The law Enforcement ASSistance Administration , \ to The American Justice Institute ----------- .. :' c PREFACE The ~Iail Information System (JIS) was developed through a grant to the American ,Justice Institute (AJI) from the U.S. Department of Justice, Law Enforcement Assistance Administration (LEAA), Office of Criminal Justice Programs" The development of JIS was an outgrowth of the need perceived during AJI's LEAA-funded Jail Overcrowding/Pretrial Detainee Program for an automated booking, inmate accounting, and jail population management informa­ tion system that would store in a single data base all offender transactions from bOClking through inmate custody and pretrial release management. As such, the system was designed to meet the information needs of jails (and pretrial , - rel ease units) for a defendant-based, "subject-i n-process" system that woul d track individuals from booking at the jail through pre- and post-trial incar­ ceration (or pretrial release). It is a computer-based inmate/defendant record system designed to replace current manual inmate accounting procedures that have proven to be totally inadequate to handle (1) the volume and complexity of cases/defendants entering the criminal justice system at the point of booking, (2) the number of inmate transactions occurring during incarceration, and (3) the information and accounting requirements of pretrial release units in deter­ mining eligibility for release and subsequent tracking in the system. The computer software for the Jail Information System was developed by the Institute for Law and Social Research, Inc. (INSLAW), under contract from the American ~ustice Institute, as an expansion of the widely-used PROMIS information system previously developed by INSLAW. Th~ system design for JIS was based upon the information requirements analyses for booking, inmate accounting, and jail population management conducted by the six jurisdictions that served as pilot sites for system implementation: • Multnomah County (Portland), Oregon • Santa Cruz County, California • Pima County (Tucson), Arizona • Jefferson County (Louisville), Kentucky ' . ~< • • Orange County (Orlando), Florida () - .r·" ,/ . <. , Middlesex County (New Brunswick), New Jersey .\ , , , i ", . r I . \ Q Though based upon the common information requirements of these six TABLE OF CONTENTS pilot sites, the Jail Information System is very flexible in meeting the unique information needs of any jurisdiction for inmate accounting and jail PAGE population management~ e.g., data elements may be added to or deleted from transactions in the model JIS system, report formats may be modified, differ­ Preface"....................... iI ••••••••••••••••••••••••••••••••••••••• i ent items of information may ~e ~ndexed for printing lists of inmates for. I. OVERV I EW •..•••••.•.•....••........•..•...•.••••.•.•..••.......• 1- 1 court appearances, release, etc. I I. OPERATIONAL TRANSACTIONS...... '.....•.....•...................... II- 1 A. Intake. .. .. .. • . 11- 1 1. Name Chec k. I 1- 2 2. Defendant Record Initiation............................ 11- 5 3. Med i ca 1 Chec ks. I 1- 7 4. Booking Record Initiation.............................. 11- 8 5. Charge/Disposition Record .................... ~......... 11- 9 6. Property Record........................................ 11-10 7. Warrants and Administrative Holds...................... II-II 8. Preliminary Classification and Housing Assignment ..... II-12 B. Pretrial Release ........................................... II-13 1. Ba i 1 - 80 nd i n9 .......................................... II-13 2. Recognizance Release Screening/Recommendation ......... II-16 3. Recognizance Release Supervision ...................... 11-18 C. Custody Management ........................................ II-23 1. Classification. and Cell Assignment .................... II-24 2. Event Schedul ing and Event Hi story. 7 • .. .. .. .. .. • .. • • • .. II -25 3. i:roperty Accounti ng. II -26 4. Inmate Fund Accounting................................. 11-26 5. Program Assignment............................. ........ I.I-26 6. Incidents.............................................. 11-27 7. Visitors............................................... 11-28 8. Time-served and Release Date Calculations.............. 11-30 D. Diversion, Probation, and Parole Supervision .............. II-31 I I I. OUTPUTS OF THE SySTEM ......................................... III- 1 A. On-Line Inquiries ............ 0 ••••••••••••••••••••••••••••• III- 1 ;,; 'I 1. Defendant Inquiries ................................... III- 1 , ! 2. Indexed Inquiries ........ 0 •••••••••••••••• 0 •••••••••••• III- 4 .. iii \ i i P)'¢i_ ...$OjO ____ t __ :;:f_~_""".,_w __ • __ '1''''''''''~«'''''_ ....... W4...... ,~_"'.""_. _~<-~ .... ~- .... -_, __ -.., __ ~. _~_,~""'-_.......,-."' ... ~_<"'_.~_«". """~..,. .....,~"'''" ...,-.'''''''~.,.....,..~-''''''.....,.,.. , ... ''''''''''*"~,.-~,~ .- . " ---- -~~ ---- ---------- .·~=~:;.;,;t:z_;;:.."""~:;':.="'~::r.:"_~~~..:;.'"'. ;~ ..~;:"'~-".:.:=~._;., .. ~~~,~;o:,,'_'_~ ,"~· .... "".k. _ ~,~ ...., .• ""'_ .• ~ ," ~, . 'f I ! PAGE i I " 3. r~ENU Modul e ...................•.......................• :.?'>- i III- 4 .". j :1 .:'-,' ." d B. Operational Reports ............•...........•.........•..... III- 9 ([} EXHIBITS ,I IV. TRANSFER CONSIDERATIONS ..•..........•••...........•....•....... IV- 1 PAGE .1 A. Special and Relational Edits .....•......................... IV- 1 :}" I. OVERVIEW ......................................................... B. Edit Descriptions ......................................... IV- 2 1- 1 I. 1 Supervi sory and Management Reports .............................. C. Cycl ic and Initial Modes .................................. IV- 2 1- 4 ~ I. 2 JIS Function/Transaction Structure .............................. 1- 5 D. Summary Fi e1 ds ............................................ IV- 3 '! I. 3 Intake, Pretrial Release, and Custody Management On-Line E. Combined Case and Defendant Tracking •...................... IV- 4 Inquiries and Printed Outputs ................................... V. IMPLEMENTATION PLANN ING ....................................... V- 1 1- 6 II. OPERATIONAL TRANSACTIONS ........................................ II- 1 A. Identifying User Groups ................................... v- 1 II. 1 Soundex Master Name Search Inquiry' Screen •....................... B. Conducting a Feasibility Study ............................ V- 1 II- 2 II. 2 Soundex Master Name Search Display Screen ....................... 11- 3 C. Performing an Information R~quirements Analysis ........... V- 2 II. 3 Defendant Descri ptor Record ..............•....................... II-4 D. Selecting a Computer System for JIS ....................... 3 v- II. 4 Defendant Record Screei1 ......................................... 1. CPU and Main Storage ..........•......••................ V- 4 11- 5 II. 5 Defendant Record Inquiry Display ................................ II- 6 2. External Storage ...................................... v- 4 II. 6 Defendant Descriptor Screen...................................... 11-
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