The Jail Information System (JIS)

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.. U. S. Department or Justice Law Enforcement Assistance Administrl!otion National Criminal Justice Reference Service ------~ nCJrs \ - The Jail Information This microfiche was produced from documents received for inclusion in the NCJRS data base. Since NCJRS cannot exercise control over the physical condition of the documents submitted, ...I System (JIS) the individual frame quality will vary. The resolution chart on this frame may be used to evaluate the document quality.

,,-, ~.'" An Automated Booking, ~.. Inmate Accounting, and 1.0 '. 0 Jail Population Management 1.1 Irtformation System

111111.25 111111.4 tlill /.6

'.i - ~;' , , , MICROCOPY RESOLUTION TEST CHART 1 NATIONAL BUREAU OF STANDARDS-1963-A

Microfilming procedures us~d to create this fiche comply with the standards set forth in 41CFR 101-11.504.

" ' Points of view or 0Pinions stated in this document are

those of the aUihor(s) and do not represent the official (.- "'~. '''.•.. ; .•~.' ,...-. position or policies of the U. S. Department of Justice. .- -

j 11/15/82 1 National Institute of Justice '\

United States Department of Justicle 7 Washington, D. C. 20531 ",. I ",'i-'I

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·THE JAIL ·INFORMATION SYSTEM

• (JIS) . '. Ii AN AUTOMATED BOOKING, INMATE ACCOUNTING,

/. AND ,JAIL POPULATION MANAGEMENT INFORMATION SYSTEM

Copy right (0 1982

eo , 0,.' SYSTEM DESCRIPTION DOCUMENT March 1982

Prepared By: JEROME R. BUSH

':"-.'r J IS Proiect Director

U.S. Department of Justice National Institute of Justice This document has been reproduced exactly as received from the AMERICAN JUSTICE INSTIJUTEfF~t~<~':'" -. ". : . ': person or organization originating it. Points of view or opinions stated in this document are those of the authors and do not necessarily represent the official position or policies of the National Institute of 725 Umversity Avenue :~:' N C J lR S Justice.

Permission to reproduce this ~ed material has been Sacramento, California 95825 WJAY U! l:~ : granted by Public Domain/LEAA (916) 924-3700 u.s. Dept. of Justice r ACQUiSITIONS to the Nalional Criminal Justice Reference Service (NCJRS). ,

Further reproduction outside of the NCJRS system requires permis Development of The Jail Information System was supPOrted by Grant sion of the ~t owner. ..'I :1 No. 79 . MU . AX· 0029 from The law Enforcement ASSistance Administration , \ to The American Justice Institute ------.. :' c

PREFACE

The ~Iail Information System (JIS) was developed through a grant to the American ,Justice Institute (AJI) from the U.S. Department of Justice, Law Enforcement Assistance Administration (LEAA), Office of Criminal Justice Programs" The development of JIS was an outgrowth of the need perceived during AJI's LEAA-funded Jail Overcrowding/Pretrial Detainee Program for an automated booking, inmate accounting, and jail population management informa tion system that would store in a single data base all offender transactions from bOClking through inmate custody and pretrial release management. As such, the system was designed to meet the information needs of jails (and pretrial

, - rel ease units) for a defendant-based, "subject-i n-process" system that woul d track individuals from booking at the jail through pre- and post-trial incar ceration (or pretrial release). It is a computer-based inmate/defendant record system designed to replace current manual inmate accounting procedures that have proven to be totally inadequate to handle (1) the volume and complexity of cases/defendants entering the criminal justice system at the point of booking, (2) the number of inmate transactions occurring during incarceration, and (3) the information and accounting requirements of pretrial release units in deter mining eligibility for release and subsequent tracking in the system.

The computer software for the Jail Information System was developed by the Institute for Law and Social Research, Inc. (INSLAW), under contract from the American ~ustice Institute, as an expansion of the widely-used PROMIS information system previously developed by INSLAW. Th~ system design for JIS was based upon the information requirements analyses for booking, inmate accounting, and jail population management conducted by the six jurisdictions that served as pilot sites for system implementation:

• Multnomah County (Portland), Oregon • Santa Cruz County, California • Pima County (Tucson), Arizona • Jefferson County (Louisville), Kentucky ' . ~< • • Orange County (Orlando), Florida () - .r·" ,/ . <. , Middlesex County (New Brunswick), New Jersey

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Though based upon the common information requirements of these six TABLE OF CONTENTS pilot sites, the Jail Information System is very flexible in meeting the unique information needs of any jurisdiction for inmate accounting and jail PAGE population management~ e.g., data elements may be added to or deleted from transactions in the model JIS system, report formats may be modified, differ Preface"...... iI ••••••••••••••••••••••••••••••••••••••• i ent items of information may ~e ~ndexed for printing lists of inmates for. I. OVERV I EW •..•••••.•.•....••...... •..•...•.••••.•.•..••...... • 1- 1 court appearances, release, etc. I I. OPERATIONAL TRANSACTIONS...... '.....•.....•...... II- 1 A. Intake...... • ...... 11- 1 1. Name Chec k...... I 1- 2 2. Defendant Record Initiation...... 11- 5 3. Med i ca 1 Chec ks...... I 1- 7 4. Booking Record Initiation...... 11- 8 5. Charge/Disposition Record ...... ~...... 11- 9 6. Property Record...... 11-10 7. Warrants and Administrative Holds...... II-II 8. Preliminary Classification and Housing Assignment ...... II-12 B. Pretrial Release ...... II-13 1. Ba i 1 - 80 nd i n9 ...... II-13 2. Recognizance Release Screening/Recommendation ...... II-16 3. Recognizance Release Supervision ...... 11-18 C. Custody Management ...... II-23 1. Classification. and Cell Assignment ...... II-24

2. Event Schedul ing and Event Hi story. 7 • ...... • .. • • • .. II -25 3. i:roperty Accounti ng...... II -26 4. Inmate Fund Accounting...... 11-26 5. Program Assignment...... I.I-26 6. Incidents...... 11-27 7. Visitors...... 11-28 8. Time-served and Release Date Calculations...... 11-30 D. Diversion, Probation, and Parole Supervision ...... II-31 I I I. OUTPUTS OF THE SySTEM ...... III- 1 A. On-Line Inquiries ...... 0 ••••••••••••••••••••••••••••• III- 1 ;,; 'I 1. Defendant Inquiries ...... III- 1 , !

2. Indexed Inquiries ...... 0 •••••••••••••••• 0 •••••••••••• III- 4

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PAGE i I " 3. r~ENU Modul e ...... •...... • :.?'>- i III- 4 .". j :1 .:'-,' ." d B. Operational Reports ...... •...... •...... •..... III- 9 ([} EXHIBITS ,I IV. TRANSFER CONSIDERATIONS ..•...... •••...... •....•...... IV- 1 PAGE .1 A. Special and Relational Edits .....•...... IV- 1 :}" I. OVERVIEW ...... B. Edit Descriptions ...... IV- 2 1- 1 I. 1 Supervi sory and Management Reports ...... C. Cycl ic and Initial Modes ...... IV- 2 1- 4 ~ I. 2 JIS Function/Transaction Structure ...... 1- 5 D. Summary Fi e1 ds ...... IV- 3 '! I. 3 Intake, Pretrial Release, and Custody Management On-Line E. Combined Case and Defendant Tracking •...... IV- 4 Inquiries and Printed Outputs ...... V. IMPLEMENTATION PLANN ING ...... V- 1 1- 6 II. OPERATIONAL TRANSACTIONS ...... II- 1 A. Identifying User Groups ...... v- 1 II. 1 Soundex Master Name Search Inquiry' Screen •...... B. Conducting a Feasibility Study ...... V- 1 II- 2 II. 2 Soundex Master Name Search Display Screen ...... 11- 3 C. Performing an Information R~quirements Analysis ...... V- 2 II. 3 Defendant Descri ptor Record ...... •...... II-4 D. Selecting a Computer System for JIS ...... 3 v- II. 4 Defendant Record Screei1 ...... 1. CPU and Main Storage ...... •...... ••...... V- 4 11- 5 II. 5 Defendant Record Inquiry Display ...... II- 6 2. External Storage ...... v- 4 II. 6 Defendant Descriptor Screen...... 11- 7 3. Magnetic Tape Unit ..... : ...... V- 5 II. 1 Booking Record Screen...... 11- 8 4. CRT Te rmi na 1s ...... •...... V- 5 II. 8 ~. Charge/Disposition Record Screen...... 11- 9 5. Printer Terminals •...... V- 6 n \ II. 9 Property Record Screen ...... II-10 6. Line Printers ..••...... V- 8 T \L.J\ ~- .,/ ~, ~". II.lD Hold Record Screen ...... 7. Advantages and Disadvantages of Various Sources'of II-ll 11.11 Hold Notification Record Screen ...... •...... Computing Capabil ity ...... •.... V- 8 11-12 II. ~2 Booking Report ...... II-14 E. System Securi ty ...... V~l1 11.13 Bond Record Screen ...... F. Training System Users •...... •...... V-I2 II-IS 11.14 Pretrial Release Recommmendation Record Screen ...... ; .. G. JIS As a Jail/Pretrial Release Administration and Management II-17 11.15 Pretrial Release Verification Record Screen ...... Information System ..•...... V-13 II-I7 11.16 Event Record Screen ...... H. Technical System Description, Transfer, and Operation II-19 11.17 Scheduled Event Record Screen ...... •...... Documen ta t ion •...... •...... V-16 II-20 11.18 Status Record Screen ...... II-21 11.19 Program Record Screen ...... 11-22 II.20 Incident Record Screen ...... II-23 II. 21 ~ Facility Inquiry Screen ...... •...... •...... II-24 11.22 Inmate Account Record Screen ...... •...... II-27 11.23 Visitor Record Screen...... 11-29 II.24 Visitor Contact Record Screen...... 11-29 II.25 Sentence.Jime Record Screen...... 11-30

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PAGE (; APPENDIX

III. OUTPUTS OF THE SySTEM ...... •...... III- 1 PAGE III. 1 Scheduled Event Inquiry ...... •...... III- 2 A. DATA BASE DOCUMENTATION .....•...... A- 1 III. 2 Hold Inquiry ...... "...... III- 3 1. Logical Diagram ..•...... •.•...... A- 2 III. 3 Index Table ...... III- 5 2. Translation Record Listing •....•.•...... A- 3 III. 4 Cell Block Inquiry ...... III- 6 3. Transaction Tables ...... •...... •...... •...... A- 4 III. 5 Cell Block/Cell Inquiry ...... •...... ••.... III- 6 4. Dat;a El ement Di.ctionary ...... A-I3 III. 6 Defendant-Related Inquiry Menu ...... III- 7 5. Index Table ...... A-33

" III. 7 . Extended I nqui ry Menu ...... •...•....•...... •...•...... III- 8 :/ III. a Defendant Descri ptor I nqui ry ....•...... •...... II 1-10 1 " III. 9 Event Inquiry ...... I II-I0 II 1.10 Inmate Account Inquiry ...•....•...•..•....•...... •...... III'-l1 Ii' t, 111.11 Visitor Inquiry ...... •...... •. III-ll I' III. 12 Visitor Contact Inquiry ...... 111-12 I, I 111.13 Status Inquiry ...... •...•...... III-12 ,\ 111.14 Program Inquiry ...... •.•...•..•...... III-13 111.15 Incident Inquiry ..•..•...... •...... III-I3 (f'~

, ,,;.,..' \:::..."'" f 111.16 Property Inquiry ...... 1II-14 ([ 111.17 Booking ...... •...... III-14 III. 18 Charge/Disposition Inquiry ...... I II -15 fII.19 Bond Inquiry ...... •...... '.' ...... III-I5 111.20 Pretrial Release Recommendation Inquiry ...... •...... III-I6 III.21 Pretrial Release Verification Inquiry ...... •...... II 1-16 111.22 Sentence-Time Inquiry ...... III-17 III. 23 Defendant Schedule, By Date, Inquiry ...... III-17 111.24 Defendant, By Program Assignment, Inquiry ...... I II-I8 III. 25 Defendant, By Class, Inquiry ...... III-18 I I 1.26 Soundex Name Inqui ry ...... •.•...... III-19 111.27 Defendants Requiring Special Treatment Inquiry .•••...... III-I9 j'

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I. OVERVIEW

The Jail Information System is designed to provide computer-based support for the daily operations of agencies responsible for booking and holding .. arrestees in custody while awaiting court disposition, interviewing and subse quently supervising defendants on pretrial release, and maintaining offenders who are sentenced to local incarceration. The system has the capability of recording, maintaining, and retrieving all relevant information about arrestees booked into the detention facility, and information vital to the management and control of defendants whether detained in the facility or on some form of pre trial release. Once items of information are entered into an inmate/defendant's record in the system, they are available for any number of purposes. For exam ple, data gathered during daily .operations can be reorganized and presented in the form of statistical reports, release lists, billings to other agencies, and other administrative activities.

&, ([) Central to the JIS system is the Defendant Descriptor Record, which has a unique identification number that is aSSigned to each defendant booked into the detention faci 1i ty. Once the defendant has been described to the sytem throu9h this record, all information about booking, charges, pretrial release, custody, sentence, etc. is recorded and is readily available if the defendant is re booked. The system maintains a complete history of an individual IS incarcera tion, listing .events that occurred during that incarceration and tracking housing . assignments throughout the detention facilities. This complete record can be maintained on-line for display, on request, or it can be written to a tape file for subsequent batch reporting.

The system is designed to be operated on-line. An operator enters data directly into a computer through a terminal and accesses infol1mation in the system through on-line inquiries at the terminal. The operator may also review any inmate transaction for accuracy before sending it to the computer. The computer software (programs) provide e1ttensive assistance to the operator through "menus" that list the on-line inquiries that can be made of the system and ..-_- through "help" messages that prompt the user in making inquiries. Through the - '.:.:-:/~ 0 on~line inquiry capability, jail/pretrial release personnel can retrieve all ,

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,.. ", -. y' -- :.;.; . the information in the system or summaries by defendant name or identification su~p~rt the intake/pretrial release and custody management functions. All number, by cell or cell block, by program classification, or spec.ial treatment ( orlglnal data entry occurs in transaction units, which can be updated an information. The user may define any retrieval strategies desired at the time numberofti s W"th' y . ~ , me. 1 ln a transaction, the user specifies which data elements of system implementation. Ir addition, the JIS software has the capability of aret~·qUlred at entry and which can be left blank for later completion. Tran calculating (and displaying,) rele~se dates, inmate account balances, and facil- " sac 10ns may also be linked together to form a series of related transactions ity cell counts an.d space availability. that are then automatically called up on the terminal screen for data entry. The terminal operator is prompted by the system as data entry progresses and Besides the provision of programs for data entry, on-line inquiries, in has an opportunity to correct the data before they are sent to the data base. dexed searchas of the data base, and data base access security, JIS includes This feature, along with the flexibility provided by tailoring, permits a capabilities for document and forms production, such as booking logs, property s~stem deSign that meets local needs. If local needs change, JIS has the capa receipts, and the routine or ad hoc production of work-flow analysis reports, Clty ~f changing the data base and transferring existing records. Appendix A resource-utilization reports, and other reports needed to evaluate agency activ contalns the data base documentation for the model JIS system provided b ities. Exhibit 1.1 shows the range of supervisory and management reports that INSLAW, listing each transaction with its supporting data elements, and ~ data are available in the system. Such reports can alert administrators and managers element dictionary. to existing or impending problems, e.g., pretrial release FTA rates exceeding the limit established by the judiciary, and can provide information needed to ,Ch3 Pter II of this system documentation describes the operational tran formulate solutions and influence policy. The system also has the capacity to sactl0ns that support the intake, pretrial release, custody management, and track a detainee's case through the judicial system to final disposition and sentence/r~lease functions. The inquiries that can b~ made and the reports ".-.~ sentenci ng. ( , g,enerated by the system are described in Chapter III. The transaction and inq~i~y screens :n Chapters II and III were provided by the software developer. A system requirement was that the JIS software be machine independent and Chapter IV conta1ns a discussion of some of the system design deciSions that easily modified. These two goals were achieved through enhancement of the basic must be made in transferring the system and tailoring it to agency needs. :J PROMIS computer programs to encompass the information requirements of jails and Several factors that should be considered l'n eva 1uating and pl anni ng a JIS . pretrial release units. This software has been run on a variety of mini and implementation are discussed in Chapter V. mainframe computers and is compatible with 74 ANS COBOL. In addition, JIS system users are not limited to the design described in this document. The software provides a procedure known as "tailoring". Using an interactive pro- -/' gram, an agency can add, delete, or modify data elements or transactions without reprogramming. The model JIS system serves as the starting point for this tail oring.

The JIS system is transaction oriented. The user defines a group of data elements as the items of information required to complete a transaction, e.g., booking. Each transaction, in turn, supports a basic intake, pretrial release, custody management, or sentence/release function. Exhibit 1.2 shows the four basic functions served by the system and the transactions that support each function. Exhibit 1.3 shows the on-line inquiries and printed outputs that

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Exhibit 1.2

J I S FUNCTION / TRANSACTION STRUCTURE " I o ': ' ~ EXHIBIT 1.1 C,""'- .

SUPERVISORY AND MANAGEMENT REPORTS p'REJRrAL CUSTODY SEN TENeE/- INTkKE RELEASE MANAGEMENT RELEASE REGULAR REPORTS AD HOC REPORTS ------1------1------f------1-'----·--- DIVERSIONI NAME BAlLI BONDING ClASSIFICATION AND PROBATIONI PAROLE Daily Booking Report Statistics: Quanti SEARCH CELL ASSIGNMENT SUPERVISION Volumes by Type of tative Comparisons I I I of Two Variables Detainee (pretrial, DETAINEE RECOGNIZANCE PROPERTY DESCRIPTION RELEASE SCREENINGI pre-sentenced, Budget Reports-- ACCOUNTING sentenced, holds for Population Counts RECORD RECOMMENDATION other agencies) and by Day, Week or I I I by other dimensions, Month for Projec RECOGNIZANCE e.g. crime type. tion Purposes BOOKING RELEASE INMATE STATUS Daily Inmate Popula SUPERVISION RECOR 0 tion: Counts and T T Custody Types CHARGE SCHEDULED Daily Release Report RECORD EVENT RECORD Unsentenced Inmates I 1 by Length of Stay , ~)f' r (weekly) !lRO PERTY RECO RD INCIDENT Speedy Trial Act RECORD Compliance Report (weekly) I I PTR Failures-to HOLD DETERMINATIONI MEDICAL STATUS Appear NOTIFICATION RECORD RECOR 0 Monthly, Quarterly and Annual Reports I r PRELIMINARY 1 CLASSIFICAIION AND PROGRAM STATUS HOUSING ASSIGNMENT RECORD I VISITOR/ATTORNEY RECORD I INMATE FUND ACCOUNT RECORO

SENTENCE TIM EI RELEASE DATE RECORD

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'L'\"'<>'" EXHIBIT 1.3 :~i

INTAKE AND PRETRIAL RELEASE I I CUSTODY MANAGEM;J.

PRINTED OUTPUTS ON-lINE ACCESS PRINTED OUTPUTS ON-LINE ACCESS ,

Arrest Report Defendant Inquiries Transportation and All On-line Inquir- (including identity Movement Lists ies Available to Book- Booking Report data and condition (appointments, ing Officers and Pre- Property Recei pt at booking) scheduled events, trial Release Person- Bond Receipt Prior Booking and etc. ) nel Listed to the left, Visitor log Plus: Arrest/Booking log Criminal History Inquiries Release log/Hold for Inmate Cell location Property Inventory Log Special Treatment Other Jurisdictions t-I (shift/day) Inmate Property loca- I Inquiries (including ()) Shift/Incident log medical, behavioral, Incident Reports tion Pretrial Release isolation, etc.) Shift/Incident log Inmate Program/Work Screening Document Initial Appearance/ Inmate Program Par- Enrollment {turnaround} Bond Information ticipation by Pro- Inmate Special Treat- Pretrial Release (PTR) Inquiries gram and location ment I~ RecoRlllendation Cell Vacancy (by class) Inmate Fund Account- Inmate Account Bal- I Inquiries ing/Personal Prop- ances PTR Program Assign- erty/lssued Prop- ment/Sentence Terms/ Appearance Scheduling erty Inmate Property Issue PRT Counselor Assign- Inquiries Inmate Appearance ed/Program Completion Billings to Other Schedules Inmate Classification Agencies Inmate Hol~s for Other Missing Data & Errors Sentence Calculation Jurisdictions to be Corrected Report Charge Disposition/ Approved Visitors Sentencing Inqui ries \ Missing Data and ,~ T.: Errors to be Other Party Inquiries Corrected Report (defense attorney, . ' arresting and/or investigating officer, (-- prosecuti ng a tr"yey, etc.) ( ~~ 11 1 j I \' ' ' \ " \, ""- - '" ....~..:-'"'. ,

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'I I II. OPERATIONAL TRANSACTIONS

The Jail Information System for detainee intake, management, and release supports four major functions:

• Intake • Pretrial Release • Custody Management • Sentence/Re 1e.ase

Each of these functions a~d the operational transactions provided by the system to support that function are described below.

A. INTAKE

The intake process involves the follow~ng transactions:

• Name check for criminal record • Defendant record initiation • Medical checks at intake • Booking record initiation • Charge record initiation • Property confiscation • Checking for outstanding wants and warrants • Preliminary classification and housing assignments

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. ,~/ o Y 1 / .- ,' \',l' 1. Name Check 0 I o Exhibit 11.2 SOUNDEX MASTER NAME SEARCH: DISPLAY SCREEN When an arrestee is brought to the booking facility, a name check can be conducted to determine whether the individual has an earlier booking record in the system. The name search employs a SOUNDEX phonetic routine to collect and display lists. of arrestees with similar-sounding names. Exhibit 11.1 shows how this "Master Name" inquiry is initiated using the Indexed Inquiry Menu, and Exhibit 11.2 shows the information that is displayed on the terminal screen in QURX/XNA/1ECAN SANAI.. 100000" response. The name search displays up to five items of information on the ter 10701 1l1107Y minal screen. The following fields are suggested for: addition to the disp"iay: NAI'tE: CAIN DEF I D NA/'IE race, sex, and date of birth. 00000112 KAIN. BII..I..Y 00000110 KAIN. ~~ES 00000107 CAIN. ROBERT 00000109 KANE. SAI"IIJEI.. 00000 1 08 CANE. w11.1.1 M - END OF INQUIRY •• Exhibit 11.1 SOUNDEX ~ASTER NAME SEARCH: INQUIRY SCREEN

INDEXED INQUIRV I'tENU

TO 'IItTI.:.TE A REQ\lEST,USE THE TA8 KEV TO I'VJE THE CURSOR TO THE I..INE DESCRI8ING THE DESIRED INQUIRV. FILL IN THE KEV DAT':" AND DEJORESS THE SEND PPIGE KEY. The purpose of the name search is to retrieve the identification number TO SEE ANOTHER PAGE OF rcNU. USE THE HOI'£ ICEV TO I"O\IE THE CURSOR 'ro THE TOP L.EF1' .aRER OF THE SCAEEN. TYPE IN I'tENU. AND DEPM:SS THE SEND PAG£ KEV. assigned to the arrestee at an earlier booking, if any. That identification - .....NIloIeIIIIl'tE'IE ------tlCEy DAT'AoA----.---__ De'ENDMrT ID IC)()t( NO ( number, a unique, fingerprint-based number assigned for life, is the key to the IlEFN SOlED ICH'O DATE ( I SCHD EVENT ( I 'mANSP ( I ptU)G ASSIGN "'00 TVPE ( , OFFICER ID ( I arrestee's records and is used by the system to differentiate one arrestee from CLASSIFICATION CLASS ,(' CEU. a.0Ck ( tNMT£ I..IST CELL ...00: « I CEI..J.. ( another. ""'STER NAtE MArE ( CAN!! SPECIAL. SPECIAL l'A£AT ....l' ( , With the defendant's identification number, the operator can retrieve the Defendant Descriptor Record (Exhibit 11.3). The operator first verifies that the correct record has been accessed, and then updates the record with information about the current booking.

II-2 11-3

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Implementing jurisdictions can determine what information should be retained on-li:;,e following arrest disposition for use during future bookings. Some his Accompanying the Defendant Descriptor Record are summaries of any active torical information can be carried in the Defendant Descriptor Record, and the bookings for that individual. This information enables booking officers to alert remainder can be stored in summary files linked to the Defendalnt Record. probation officers, pretrial services caseworkers, and other concerned parties 2. pefendant Record Initiation that an individual has been rearrested. The Defendant Descriptor Record also contains information from previous bookings about arrestee classifications and enrollment in release or diversion programs, which can aid current decision A Defendant Record (Exhibit 11.4) is initiated the first time an arrestee making. is booked in the jurisdiction, and it can be maintained for as long as that indi

vidual is considered to be Criminally active in the local COl1ll1unity. The Defen dant Record is equivalent to the master name index that ,is maintained on file cards in many police records bureaus.

Exhibit II.4 DEFENDANT RECORD SCREEN

Exhibit 11.3 DEFENDANT DESCRIPTOR RECORD

UPDT/*A043 000000 TRANSACTION: ADO DEFN DEF ID (00001010) NAI'IE ( ADD~ESS ( CITY ( ZI P ( HOI'IE PHONE ( STATE ( ) NOTE (

QURY/DEFN DESCRIPTOR ---DEFN DESCRIPTOR-- DEF ID: RB691Z48 HOUSING ASSIGN: Rl!6C4 DATE OF' BIRTH: 081458 RACE: II SEX: H HAIR: BRO EYES: BLU HGT: 510 WGT: 176 ALIAS' EDDIE RABBIT BIRTH CITY: PAlM BEACH BIRTH'STATE: FL FBI NO: 38579ZL7F ADDRESS: ZIJ HUHT£RS ROAD CITY: MEDFORD STATE: NH ZIP: 30214

! • REPETITIONS (01) /'lODE ( ) TRANSACTION (ADEFN) KEY (00001010

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11-.4 .- When a new identification number is entered (or system generated), a blanl< The detention officer who is booking an arrestee initiates a Defendant . d Defendant Descriptor Screen is automatically triggered for completion (Exhibit '1 Record by entering the defendant's identification number. Exhibit II.4 shows i II.6). The Defendant Descriptor Record as noted, captures demographic informa the on-line display used to initiate a Defendant Record. If the defendant's tion that describes the defendant and provides capsule information about pre ~ identification number is not known, the operator can request a system generated I vious bookings and jail classifications. Through the tailoring mechanism, users identification number by pressing the number symbol (#) on the terminal key can define which data elements must be completed during record initiation and . I, board. This system-supplied number can be revised later if positive identifi which fields may be cornpleted at a later time. This capability enables a juris cation leads to an existing identification number. diction to streamline record initiation during arrestee intake and to complete data entry during less hectic work periods. The fields in the Defendant Record are defendant identification number, name, address, telephone number, and note, not all of whicH have to be completed Exhibit II.6 DEFENDANT DESCRIPTOR SCREEN during case initiation. These fields are follo\'/ed by "summary fields", which are gen~rated by the system from information contained in other records (Exhi bit n.S). These fields include booking status (e.g. "active" for defendants with any undisposed bookings), date and time booked, lead charge, custody status, classification, location, special treatment indicator, inmate account balance, data for next scheduled event, booking disposition (type and date), UPDT/.A047 000000 TRANSACTIONr ~OD DEFN DESCRIPTOR anticipated release date, and detention length (in days). . DEF 10 (10000001) TR~E NAME ( ) DATE OF BIRTH ( ) AVE ( ) RACE () SEX () HAIR ( EYES ( ) HOT ( ) WGT ( ) AI. I AS ( "'ARKS ( ) RIA'r1ol CITY ( BIRTH STATE ( ) US CIT () FBI NO ( ) STATE 10 ( ) Exhibit II.S DEFENDANT RECORD INQUIRY DISPLAY SSN ( ) HENRY FOR ( ) FBI FOR ( ) NO ?RIOR ARR ( ) DATE L.AST ARR ( NO PRIOR CONV ( ) DAT~ L.AST CONV I ) L.AST REL. OT ( ) L.AST CL.A$S I L.AST PTR FlEC ( ) FlEL. PTR () CUSTODY STATUS I ) FTA ON REL. I ) DI'IV L.IC NO ( ) STATE I )

REPETITIONS (01) MODE ( ) TRANSACTION IADESC) KEY (10000001 QURY/DEFHRB691Z48 ------DEFEHOAHT-- ______NAME: YOUNG. RONALD ADDRESS: 213 HUNTERS ROAD CITY: MEDFORD STATE: NH ZIP: 29312 RELEASE DATE: 081289 NOTE: SPECIAL SUP~RVISION HAS PRIOR ESCAPE RECORO ··SUMMARY DATA·· BOOKING STATUS: A DATE BnOKED: 060980 TIME BOOkED: 0318 CRIHE TYPE: r LEAn CHARGE: ASLT P OFF CUSTODY STATUS: CP CLASSIFICATION: PSYC SP TR CELL BLOCk: A CELL: 24 SPECIAL TREATMENT: 01 ACCOUNT BAL: 10.68 SCHO EVENT: ME SCHO DATE: 0710BO DISP. ACTION: PG DISP. DATE: 070RBO

3. Medical Checks on Admission

Most detention centers have medical personnel on duty to screen new arrest o ees before the detention center officially accepts custody from the arresting or II-7 II-6

'";,"

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transporting agency. Initial screening often involves a quick visual examination Fields suggested as mandatory for record initiation are booking number (which to determine whether treatment or hospitalization is required before booking. can be system generated), booking type, name used on the arrest report~ booking If the arrestee has to be transported to another facility for medical treatment, date, booking time~ facility identifier, detention officer, medical acceptance this decision is entered in the Event Record, and the arrestee's status is enter indicator, name of medical person who examined arrestee, confiscated property ed in the Status Record. Both of these records are discussed in Section B. indicator, wants and warrants check indicator, and fingerprint identification verification indicator. The last three of ~hese fields are simple yes/no indi 4. Booking Record Initiation cators to alert staff that property has been confiscated and is listed in the Property Record or to record that various checks have been initiated. At this point in the booking process, the arrestee has either been accepted or rejected for intake by the medical personnel, a SOUNDEX name check has been 5. Charge/Disposition Record performed to determine whether there is an existing Defendant Descriptor Record in the system, and Defendant and Defendant Descriptor Records have been initiated Charges brought by the arresting agency are linked to the Booking Record (for, new arrestees) or verified and updated (for arrestees with previous book'ing by means of the Charge/Disposition Record Screen (Exhibit 11.8). The suggested histories). The booking officer is now ready to process the arrestee's current fields for this record are charge type (e.g. felony, misdemeanor, traffic), booking. Exhibit 11.7 shows the display screen that is used to initiate the charge (statute, ordinance, or NCIC charge code), count. charge initiator, and Booking Record each time an arrestee is booked locally. disposition indicator. The disposition indicator is used to trigger internal editing routines that seek disposition information in the Charge Record. When

Exhibit 11.7 BOOKING RECORD SCREEN Exhibit 11.8 CHARGE/DISPOSITION RECORD SCREEN

BOOK.TVPE: FA ~E: FIRST BRIAN AF<'" FlPT NO: AOOl I INCD RPT NO: 1001 WARRANT NO: WOOl BOOk STATUS: A DATE 8OOI

REPETITIONS (01) MODE ( ) TRANSACTION (ACHDS) REPETl'UONS (011 MODE (I) TRANSACTION (APESC) KEY (00000001 BO(ll KEY (10000001

",' '~\,' , 1; """.; C"... ,:' I II-8 , , II-9

, .' al so produces; a Property Receipt 1 isting confiscated items; the arrestee's sig ' \ ll ll ( nature on the! receipt acknowledges the accuracy of the .1 ist. The key fields lIylI (for "yes ) or nAil (for lIall ) is entered in the disposition indicator field, ~J the system seeks the following information in the Charge/Disposition Record: that are used to delineate Property Records (e.g. defendant identification num case number (for court adjudications), disposition date, disposition type (e.g. ber) can be used to identify receipts as they are produced. That information guilty, declined, dismissed, acquitted), disposition reason, judicial proceeding, also identifies the Property Record that must be updated should the property's status chctnge. prosecutor, judge, plea charge (lead charge for guilty pleas), defense attorney name and type (e.g. public defender, appointed, retained), sentence type (fine, prison, suspended, probation), sentence date, sentence description (e.g. con Facility··wide confiscated property inventories can be easily generated current, consecutive, life), sentence length, and fine amount. (sorted by storage location) for use in manual verification of holdings. The Property Recoy'd can also be used to track jail clothing, tools and other items

I issued to an inmate during incarceration and program participation. This capa 6. Property Record I '( bility is discussed further in Section C. I

Detainee property confiscated during arrest or booking that is held by the VI i 7. Warrants and Administrative Holds detention facility is listed in the Property Record (Exhibit It.g). The follow ing information is captured in this record: items taken (type and description), date and time of confiscatio.l; detention officer involved, and the release or The Hold Record (Exhibit II.lO) is used to record information about out transfer of items a f ter con f 1sca t lone· Releasl'ng officer, date and time of standing.wants and warrants (both local and from other jurisdictions) against an release, and party receiving items are ·indicated for released items. The system Exhibit II.lO HOLD RECORD SCREEN Exhibit II.9 PROPERTY RECORD SCREEN Ii

., "

BOOK STATUS: A ~~TE BOOKED: TI"'E BOOKED: LEAD CHARGE: CUSTODY STATUS: CL.ASS: CEL.L BLOCK: CEL.L.:

BOOK STATUS: A DATE BOOKED: TIPE BOOK£DI L.EAD CHARGE: !.WODT 1~30 000003 TRANSACTION: CUSTODY ~TATUS: CLASS: CEL.L. BLOCKs CEL.L: ADD HciuJ DEF 10 (10000001) WARRANT NO ( ! ~TE ( AGCY ( UPOT/~10 000002 TRANSACTION& ADD PftOPERTY USED? ( , DEF 10 (00000001' BOOK NO ( I SEQ NO ( •• , TRANSACTION. ADD HOL.D DEF 10 (10000001> WA~lRAHT NO ( , 'DATE ( DATE CONFISC ( , TII'IE CONF'ISC ( ) OFFICER 10 ( , AGCY ( ITE'" TYPE ( I DESC ( ) ACTION ( ) ITE'" TYPE ( DESC ( ACTION ( , ITE'" TYPE ( I DESC ( ACTION ( ITE'" TYPE ( , DESC ( ACTION ( ITE'" TYPE ( , DESC ( ACTION ( ITE'" TYPE ( ) DESC ( I ACTION ( STOR L.CTN ( , RePT NUl'! ( , RELEASED TO ( DATE ( TIPE ( , OFFICER 10 (

REPETITIONS (01) ~DE ( , TRANSACTION (AHOL.O) KEY <10000001

REPETIT!ONS (01) "'ODE ( ) TRANSACTION (APROP' KEY (00000001 ------,------

, II-ll

II-IO

.. / .~'f I ------~------~------

At the completion of the intake process, a Booking Report, similar to the one shown in Exhibit 11.12, is produced from data entered in the system. This arrestee. The Hold Record lists the defendant's identification number, the out re~ort can be produced on-demand at a printer terminal or can be queued for peri standing warrant number, the warrant issuance date, and the issuing agency. When ~d'C batch production. This report is designed to replace intake logs and book the issuing agency is notified that the arrestee is in custody, the Hold Notifi lng sheets that are now completed with a typewriter at booking. The benefits of cation Record (Exhibit 11.11) is completed to indicate the date and time of noti ~Sing an automated system for this function are twofold: information being keyed fication, the person being notified, and the detention officer performing the ln~o the system can be more easily corrected and modified than if it were type notification. wrltten; once entered into the system, the information can be made available more rapidly through on-line inquiries than through distribution of. copies of Exhibit 11.11 HOLD NOTIFICATION RECORD SCREEN the report.

B. PRETRIAL RELEASE

The following transactions support the pretria1 release function:

BOOK STATUS: A OATE.BOOKEDI TI~E BOOKED I ~EAD CHARGE: • Bail-bonding; CUSTODY STATUS: C~ASS: CE~~ S~OC~: CE~LI DATE: 010180 AGCYI VA STATE POLICE • Recognizance release screening and recommendation; and UPOT/~032 00.0004 TRANSACTIONI AD~ HQ~O NOTIFICATN OEF 10 (00000001) WARRANT NO (WOOl ) DATE ( TIME ( • Recognizance release supervision. ) HA"'E ( ) OFFICER 10 (

USED'? ( ) TRANSACTION: ADD HO~O NOTIFICATN TII'£ ( OEF 10 (00000001) WARRANT NO (WOOl ) ~ATE ( ) - :'\ 1. Bail-Bonding HAI'IE ( ) OFF"ICER I~ ( C.... - ' Monitoring appearance bond settings, forfeitures, and collections is an important activity. All charges in all active bookings for a detainee must be covered by bond, bail, or release permission, as appropriate, before the indi

. REPETITIONS (01) ~OE ( ) TRANSACTION (AHNOT) .vidual can be released to await trial. Bail revenues received must be strictly t~Y (OOOOOOOlWOOl accounted for; bonds received must be endorsed by the court and filed; records of court-ordered defaults and their collection must be maintained; and all re ductions in bailor bond amounts must be accurately tracked.

Some jurisdictions use schedules established by the court to set bond for specified crimes. In others, the ~ustice of the peace, magistrate, or judge 8. Preliminary Classification and Housing Assignment who presides over an arrestee's first appearance before the court sets bond at that hearing. The booking officer may classify and assign to cells those arrestees who do not obtain some form of pretrial release during the booking process. This func tion may be performed by a clas.sification unit. This information is entered in ~.,:-~ ...) the Status Record (Section B) and displayed in surrmary form in the Defendant , Record (Exhibit II.5). II-13

II-12 . : EXHIBIT II.12 BOOKING REPORT Once a decision is made, information about the arrestee's bailor bond should be C) entered in the Bond Record (Exhibit 11.13). This record is logically connected to the Booking Record in the data base and contains the following fields: bond BOOKING NO type (e.g. cash bail, surety), date set, time set, number of charges covered by FACILITY TIME BOOKED DATE BOOKED BOOKING TYPE the bond, and the judge or other authority who set the bond. In addition, there are fields for the amount set, the required deposit percentage, the bondsman, 1 2 3 4 5 ------whether a motion for reduction was filed, the date that the motion was first ARRESTEE NAME ARRESTEE 10 BOOKING OFFICER granted (if granted), the amount paid, the date and time of payment, special ------6------7 8 conditions attached to the bond (if any), the detention officer accepting pay SEX RACE DOB AGE HEIGHT EYES HAIR MARKS ment, and the facility releasing the arrestee. _9_ _10_ _11_ _12_ 13 J5_ J6 _ ------H ------ARRESTING AGENCY ARREST NO INCIDENT NO Cash bail received at the detention-intake facility requires accounting. By capturing the amount of cash collected, the date and time of payment, and the ------18 ------19 ----- 20 ---'-\---- ARRESTING OFFICER ARREST TIME ARREST DATE collection officer's identifier, the system can generate cash-intake reports for designated time periods and specific detention officers. The system can also ------21 ------22 23 ARREST ADDRESS WANT WAR ID CHECK PROPERTY CONF Exhibit 11.13 BOND RECORD SCREEN ------24 ------25 26 ------27 ------.j HOLD AGENCY WARRANT NO DATE (» r)" 29 30 11 ------28 ------'::--"--- f1 STATUS

STATUS . CLASS CELL BLOCK CELL BOO~: TYPE: FA NA/'1E: BASSLER, .JOHN j INCD RPT NO: 1001 WARRANT NO: W(lOl ! 35 32 33 34 ------. UPDT/*A043 000003 TRANSACTION: ADD BOND ID (00000002) DEF BOOK NO (BOOl ) SECI NO (**) BOND TYPE ( ) SPECIAL TREATMENT BOND Af'IT ( ) PERCENT DEPOSiT ( ) BONDSMAN ( DATE ( ) TIME ( ) NO OF CHG ( ) .JLI['GE ( 35 REDUCE I1TN ( ) DATE GRANTED ( ) ~T PAID ( ------DATE ( ) TII1E ( ) SPEC COND ( OFFICER ID ( ) FACILITY ( CHARGES .. , CHARGE COUNT 36 37 38 39 ------REPETITIONS (01) I10DE ( ) TRANSACTION (ABOND) 41 KEY (000000029(101 -----40 -----

:?- 1'. II-IS II-14

. ,. . I .•'i I Exhibit 11.14 PRETRIAL RELEASE RECOMMENDATION RECORD SCREEN

generate bail receipts for the arrestee and for the detention center's files. Statistical reports concerning numbers and type of bonds and persons making bond, as well as time-;n-process from booking to release on bailor bond, can also be generated.

BOO~~ STATUS: A DATE BOOKED: TlI'IE BOO"EO: LEAD CI-IA~GE: CUSTODY STATUS: CLASS: CELL BLOCK: CELL.: 2. RECOGNIZANCE RELEASE SCREENING/RECOMMENDATION UPOT I.A020 000(102 TR~SACTION: ADO PT~-RECO~~DTN DEF 10 (00000001) DATE I ) LEAD CHARGE I ) REC~~ENO ( ) INTERVIEWER ( ) DATE ( ) TlI'IE I ) One solution to the overcrowding that plagues most detention centers is to ~NTHS PRES ADO ( I'IONTHS IN STATE I ) ~A~ITAL STATUS ( I COHABITANT ( I ~THS COHA& ( ) DEPENONTS I ) SOL.E PROV ( ) WEAPON USE () VICTIM IN~ () ORUy ~ES I ) screen all detainees for eligibility for various pretrial release programs. ORUG VAl..UE ( ) PRIOR PTA'S I ) PRIOR REV ( ) PRIOR ADDR I ) CITY ( ) STATE ( ) These programs require careful recordkeeping to track individuals on release and 1'10 PR lORADO I PROB/PRL OFF ( 1'10 PROB/PRL I ) EI'Il"t.OY TYPE I EP'lPLOYER ( ) to evaluate program success in terms of releasees' appearing for court hearings ADDRESS I ) CITY ( ) BUSINESS PHONE I ) 1'10 ON .J08 ( ) ANN SAl.. ( OIA LISE ( ) and fulfilling conditions of release. Some programs, such as rehabilitation YRS EOUC I ) REL!GION I centers for drug or alcohol abuse, have limited capacities and must be managed

in a manner that fosters effective rehabilitation and crime prevention. ~EPETITIONS (01) I'IODE ( ) TRANSACTION (APTRR) KEY (00000001

Individuals failing to obtain bailor bond release at the detention facil ity may be recommendad for release on recognizance or enrollment in a pretrial i i release program. Special screening unit interviewers must gather and verify t: information about candidates for pretrial release so that recommendations can II - be made to the court. It is then the court's prerogative to release an indi I,: ( ) Exhibit 11.15 PRETRIAL RELEASE VERIFICATION RECORD SCREEN vidual. In some jurisdictions, the release decision may be made by the pretrial release unit itself.

To assist this activity, the system provides a Pretrial Release Recommenda tion Record (Exhibit 11.14) for collecting necessary background information. The suggested required fields for this record are lead charge for this booking, BOOK TYPE: NA~E: ARR RPT NO: interviewer, date and time of interview, current employment, domestic arrange INCO RPT NO: WARRANT NO: LEAD CHARGE: 0001 RECOI'II'IEND: NR INTERVIEWER: SYLVE C ments, past appearance record, and some crime-specified data. Information for UPOT/+A02A 000008 TRANSACTION: ADO p'rR VERIFICATN this record can be entered on-line during the screening interview, adding to and OEF 10 (00000001) DATE (010180) SEQ NO ( •• ) CONTACT TYPE ( ) NAME ( ) TYPE ( ) CORROPRATS INFO ( ) modifying information previously entered into the system, or the system can pro USEO-( ( ) TRANSACTION: ADO PTR VERIFICATN DEF 10 (00000001) DATE (010180) SEQ NO ( •• ) CONTACT TYPE ( ) duce a screening form to be completed by the interviewer for later data entry. NA~E ( ) TYPE ( ) CORROBRATS INFO ( )

:_1'1 ! The Pretrial Release Verification Record (Exhibit 11.15) is designed for use '{ in conjunction with the Release Recommendation Record. The Verification Record '" collects abbreviated information about individuals who can corroborate defendant

REPETITIONS (01) I'IOOE I ) TRANSACTION IAPT~vl supplied information. KEY (00000001010160

II-16 i .~

II-17

- ' '," fl", :,

' , Some of the information collected in this record is obtained during the initial ,arrestee interview. Corroboration information (type of contact, date, corrobor \: Record is the cornerstone of the J al'1 Information System's ability to provide ation indicator--yes or no) is entered later as people are contacted. With this detailed histories of an individual's interaction with the local justice system. information, the system can produce portions of the Recommendation Report that is presented to court. Arrest and charge information not contained in the Recom Exhibit 11,16 EVENT RECORD SCREEN mendation or Verification Records can be extracted from the Booking and Charge Records while the Recommendation Report is being produced.

An important capability of the system is the generation of work-load and tracking statistics for evaluations of program Success. Linking reports that identify defendants on release who fail to appear (using the Event and Status

Records, Exhibits 11.16 and 11.18) with the recommendations found in the Pre BOOK STATUS: A DATE BOOKED: TI~ BOOKED: ~EAD CHARGE: CUSTODY STATUS: C~ASS: C~~~ B~OCK: CE~~: trial Release Recommendation Record (Exhibit 11.14) can reveal whether patterns exist that need to be remedied. UPDT '*A006 000002 TRANSACTIONI ADD EVENT 01) DATE ( ) TI~ ( ) EVENT ( ) DEF 10 (000000 ) SCHD TIME ( ) SCHD EVENT ( ) EVENT ACTION ( ) REASONSCHD DATE ( ( ) ADDRESS ( ) NOTE ( ) 3. RECOGNIZANCE RELEASE SUPERVISION NOTE ( ) NOTE ( ) Of"FICER 10 ( Program assignments for arrestees granted pretrial release must be recorded and monitored to determine compliance with program regulations and to credit (~ program completion. Individuals released on their own recognizance or on third (:. party custody also require some monitoring to assure their appearance at scheduled REPETITIONS (01) MODE ( ) TRANSACTION (AEVNT) KEY (00000001 events, especially court hearings. Some jurisdictions require pretrial releasees to phone in daily or weekly to check the status of their next court appearance. In support of these activities, the system can be used 'to record program assign ment, appeara~ces, and disposition; to produce operational notices concerning specific defendants on release; to produce tickler reports and listings of indi viduals who fail to appear or report as they agreed when released; and to produce statistical information about each type of pretrial release program. Following the Event Record, the Scheduled Event Record (EXhib'j~ 11.17) is completed whenever the date of a court hearing or other appearance lS set. The When program assignment or release-on-recognizance occurs, the Event Record fie ld s requlre. d for data entry in the Scheduled Event Record are scheduledt date, _ is updated. Exhibit 11.16 shows the Event Record data-entry screen used to h d led time event, and a transportation indicator to denote whether ranspor sc e u , Other fields in this record are the identifier for the de- gather information about an event that has occurred. The suggested fields for tation is req~ired. /1 this record are occurrence date, occurrence time, event title, scheduled date, tention officer who l'S recording the scheduling information and the addres,s oca-t scheduled time, event action, and the identifier for the detention officer who tion of the scheduled event. The Scheduled Event Record is essential to lnma e recorded the event information. Additional fields can include: ,where the event accoun t lng;' all scheduled and completed events recorded in the system . can be occurred, what occurred, and miscellaneous notes about the event. The Event sorted and arranged in a number of formats, and can be displayed on-llne or produced as a printed list.

II-18 , II-19

.~ "" ~-'~"~---...... -,.-.. ",. -~--~ ... ~ - --'-.""--' -' .~ ~ ~ 1 f - ,.

~ . \. ----~------

Exhibit 11.17 SCHEDULED EVENT RECORD SCREEN STATUS RECORD SCREEN

BOOI( STATUS. A DATE BOOKEDI LEAD CHARGE I TIP'lEBOOKEDI BOOK STATUSI A DATE BOOKEDI TI..e: BOOKED I CUSTODY STATUS I CLASS! c£u. BLOCK. LEAD CHARGEI CUSTODY STATUS! CLASS I CE1.L BLOCK: CELL: CELL!

UPDT/*A014 000002 TRANSACTION! ADD STATUS UPDT/~. 000002 TR.i\NSACTION! ADD SCHEDULED EVENT DEF ID (00000001) CUSTODY STATUS ( I DATE ( SCHD DATE ( ) SCHD TU'IE ( SCHD EVENT ( ) CLASS () CELL BLOCK ( CELl. ( ) ) T111E ( ) DEF I D (00000001) , TRANSP ( ) OFFICER ID ( ) ADDRESS ( OFFICER 10 () SPECIAL TREATI'INT ( ) NOTE ( USED'? ( ) TRANSACTION! ADD SCHEDULED EVENT SCHD DATE ( ) SCHD TI..e: ( SCHD EVENT ( ) USED'? ( ) TRANSACTION! ADD STATUS DEF 10 (00000001) ) TRANSF' ( ) OFFICER ID ( ) ADDRESS ( o£F 10 (00000001) CUSTODY STATUS ( ) DATE ( CLASS () CELL BLOC!< ( CELl. ( ) ) n..e: ( ) OFFICER 10 () SPECIAl. TREAT~NT ( ) NOTE (

" ! 'i i REPETITIONS (01) 1100£ ( ) TRANSACTION (ASTA,) REPETITIONS (01) 1100£ ( ) TRANSACTION (ASCHD) KEY ( 0000000 1 KEY (00000001

i; ( .~ "i i

" ;1"

The Scheduled Event Record is also essential to the system's exception released on recognizance, enroll ed 1n . speC1a . 1 program, ) date status assigned, reporting capabilities; listings can be produced to indicate scheduled events time status aSSigned, and ~dentifier for detention officer making assignment. that have not occurred. This is done by matching scheduled event information that is enterea in the Event Record when an event occurs with information con For releasees aSSigned to special programs, the Program Record (Exhibit tained in the Scheduled Event Record. \~hen a match is found, the system auto 11.19) must also be accessed and updated. This record tracks enrollment and matically removes the corresponding Scheduled Event Record. With this automatic disposition for each releasee aSSigned to each program type (e.g. alcohol abuse, purging capability, listings can be produced of overdue scheduled events, i.e. drug abuse, work release, deferred prosecution). Other data fields that provide scheduled events for which corresponding event information has not been entered. valuable tracking information are: program name, date and time of assignment This capability is used to help manage inmates' schedules, and can pr'ovide use supe~vising of~icer's identifier, date program completed, completion type (e.~. ful data-quality control information. fulf1lled requ1rements: dismissed from program), telephone number of enrollee, program address, and m1scellaneous notes. The Program Record gathers all data The Status Record (Exhibit 11.18) is initiated or updated to record the needed to monitor releasee activity while enrolled in a program and to evaluate detainee's placement on pretrial release status. To initiate the Status Record, overall program success. Finally, the Incident Record (Exhibit 11.20) can be the follo\'ling fields must be completed: custody status, (e.g. incarcerated, used to record and track any instances of m1'sconduct th at occur while an individual is assigned to a program or is in custody. , II-20 II-21

, , . ." " -~~~~--~-

Exhibit II.19 PROGRAM RECORD SCREEN Exhibit I1.20 INCIDENT RECORD·SCREEN

BOOK TYPE. NAPE. INCD RPT NO. WARRANT NO' ARR RPT NOI BOOK TYPE' NAI1E: ARR APT NOI INCD APT NOI WARRANT NO: CA.£. 0102BO TII'IE' 1000 Ci..ASS' A CELl. BLOCK' A CELLI 1 DATE I 010280 TII'IE: 1000 Cl.ASSI A CELL BLOCKI A CELLI 1 UPDT/-A026 000003 TRANSACTION. ADD PROGRAn UPDT/6A02B 000003 TRANSACTIONI ADD INCIDENT DEF ID (00000001) CUSTODY STATUS (CP) PROG TYPE ( PROGRAn ( lIEF ID (00000001) CUSTODY STATUS (CP) DATE (010180) T1I1E (0010) ) DATE ASSIGN ( ) INCIDENT ( ) TIME ASSIGN ( I OFFICER ID ( ) SCHD COftP DATE ( INITIATOR ( ) REBOOICED () 8001( NO ( OISP ACTN ( I COt1PLETE r~TE ( , " , ) ~ TYPE ( ) ',I, ..JUDGE ( ) HOI'!E PHONE ( ) ADDRESS ( NOTt! ( USED? ( ) TRANSACTION: ADD INCIDENT lIEF 10 (00000001) CUSTODY STATUS (CP) DATE ( TII1E ( \1 INCIDENT ( ) INITIATOR ( ) REBOOI

REPETITl(lNS (01) I'IODE ( ) TRANSACTION (APROO) REPETITIm~s (01) I'IODE ( ) TRANSACTION (AINCD) KEY (OooOooOlCP KEY (OClOOO001CP

(, )

Tracking pretrial releasess with the Status and/or Program Records enables C. CUSTODY MANAGEMENT eos,}.'econstruction of an individual IS pretrial release history and permits "1n of aggregate statistics for evaluating program success, Some opera County-level detention centers typically house two types of inmat~s: arrestees who failed to obtain some form of pretrial release and individuals tiona1 d~~uments that can be produced to aid in program supervision are notices to releasees concerning scheduled events; sections of program enrollment forms; sentenced to short-term incarceration (usually up to one year) at the local pretrial release histories for specific individuals; calendars; program enroll facility. A third group of detainees consists of arrestees being held for other ment rosters; listings of case loads for pretrial release caseworkers; error and jurisdictions, or state/federal agencies. Holding inmates in custody generates overdue lists for scheduled events that have not occurred or have not been recordkeeping demands. For each inmate, tracking information must be accumulated in a number of areas: updated; and lists of anticipated completion dates for all individuals enrolled in various programs. • Classification • Inmate Fund Accounting • Cell ASSignment • Program Assignment • Event Scheduling • Incident Tracking • Event History • Visitor Tracking ( ~) • Property Accounting • Release Dates

II-22 , . II-23

,,/ 1. Classification and Cell-assignment Tracking Similarly, when the detention officer is classifying an arrestee who may be given alternative classifications, the officer can check for cell Qvailability Hhen a detainee or convicted defendant is committed to the detention center, and make the classification assignment accordingly. The FACILITY program also the Status Record (Exhibit 11.18) must be updated to record the inmate's classi produces facility-wide assigned-prisoner counts needed for shift headcounts and fication type and to track his cell assignment(s). Some inmate classification the like. In addition to the FACILITY Inquiry capabilities, indexed inquiries categories common to detention centers are males and females, aggressive and can be made by classification type (to list the name and location of each indi passive, drug/alcohol abusers, segregation, and older sophisticated. Inmate vidual assigned that classification), and by cell location (to list the occ~~ants classification, cell block, cell, and the special treatment indicator are the and their classifications). These indexed inquiries are useful when producing " , fie1ds in the Status Record that provide tracking information about program and lists of inmates by classification type and when identifying assigned cell occu housing assignments. The Facility Inquiry Screen (Exhibit 11.21) provides infor pants. mation that can aid detention officers in making cell (and possibly classifica tion) assignments. For a specified cell block, the FACILITY program produces a Each time an inmate is assigned to a new housing location or program (inter celi-by-eell population count and lists projected capacities for those cells nal or external), a new Status Record, keyed to the date and time of reassign with their pre-assigned classifitation types. As the FACILITY Inquiry is dis ment, is entered. The system displays the most recent assignment information as a summary field in the Defendant Record (Exhibit 11.5) but keeps separate played on the screen, the detention officer can see \<,here space is available and Ii then make the cell assignment. t; chronological entries for each assignment throughout an inmate's detention. A remarks field enables entry of miscellaneous comments for each Status entry. Exhibit II .21 FACILITY INQUIRY SCREEN ( ) 2. Event Scheduling and Event History Tracking ------====-----~~. : Detainees and sentenced inmates are often scheduled for appointments and court appearances, which must be recorded and tracked to assure attendance, and to commit detention center resources for transportation and escort duty. The Scheduled Event Record (Exhibit 11.17) can be used to produce appea~ance calen TALLY/O dars, appointment lists, transportation lists, failure-to-appear or failure-to --POPULATION COUNT-- 8LOCK: C return-to-custody 1ists, and various stati sti ca 1 reports concerni ng fa il ures to CELL CI C2 C3 C4 CS C6 C7 C8 t9 CIO CII tl2 CIJ CI4 CIS CI6 CI7 CI8 C19 C20 CLASS GP GP GP GP GP GP GP GP GP GP GP GP ~ QT WA SC ME GP EX ~p appear, prisoner transportation activities, medical/psychological care, and the CAP 10 10 10 10 10 10 10 10 10 10 10 10 14 12 18 06 04 10 05 10 like. The reporting capabilities of the system will depend on the information COUNT 06 10 02 01 09 00 10 09 09 10 10 10 08 07 14 05 OJ 04 02 04 each detention center elects to ente~ in the data base.

The Event Record (Exhibit 11.16) collects information about each significant event that involves an individual during incarceration or active program assign ment. The detention center formulates the definition for "significant event". Storing this information enables the system to produce complete event histories for each sentenced inmate and detainee as well as a wide assortment of lists and ..." \.:-~------(.~- ) reports involving event occurrences.

II-25

II-24 ---"------

Exhibit 11.22 INMATE ACCOUNT RECORD SCREEN 3. Property Accounting

As previously described, the Property Record (Exhibit 11.9) collects infor mation about items confiscated during arrest and intake, and enables production of receipts, inventories, and special reports. This record can also list items issued to inmates by the jail and can inventory those items for the entire facil BOOK STATUS: A DATE BOOKED: TIME-BOOKEDI ~EAD CHARGE: ity. CUSTODY STATUS I ~ASSI CE~~ BLOCK: CE~~'

UPDT 14IAOO8 000002 TRANSACTIONI ADi') INf'lATE ACCOUNT OEF ID (00000001) DATE ( ). TIlE ( ) The Property Record maintains complete tracking information for items con TRANSACT I ON ( AI'IOUNT ( WITH/DEP () OFFICER ID ( fiscated from inmates, i.e. item description, receipt number, storage location(s}, NOTE ( USED? ( ) TRANSACTION' ADD IP~TE ACCOUNT date and time of confiscation, date and time of item's return, to whom item is DEF ID (00000001) DATE ( ) TIME ( ) TRANSACT I ON ( AI'OJNT ( returned, and detention officer involved in the transaction. WITH/OEP () OFFICER ID ( NOTE (

4. Inmate Fund Accounting

REPETITIONS (01) ~DE ( ) TRANSACTION (AACCT) Keeping accurate account of monies earned and expended by inmates is a KEY (00000001 signi-ficant chore. To assist in this pl'·ocess, an Account Balance Summary can be displayed on-line using the Defendant Record (Exhibit II.S}. A complete debit and credit audit trail can be established by collecting the following data in """~_ II ( ,~ i the Inmate Account Record (Exhibit 11.22): defendant identification, date and " time, transaction description (e.g. commissary purchase, fund transfer, work A complete nistory of assignments, accomplishments, and program completion (either release program earnings, fine or restitution payment), transaction amount, with successful or unsuccessful) should be maintained. The Program Record (Exhibit drawal/deposit indicator, officer identificatiorr, and miscellaneous notes. All 11.19) is used to capture this information. All entries in this record are keyed but the last field are recommended as required fields. Like the Property Record, to date and time of assignment and completion so that an accurate audit can be an Inmate Account Record is completed for each transaction so as to provide a performed. Si~ce the Program Record is logically linked to the Status Record, complete audit trail for the_ account. Once this account information has been it is easy to determine if an inmate is (was) incarcerated or on release during entered, reports can be easily generated to indicate the total amount of monies the program enrollment. A detailed description of the Program Record and its earned by an inmate through a specific work-release or internal program, total operational uses can be found in Section B. amount of monies paid in restitution and the date of the last payment, and all items purchased from the commissary and their respective dates of purchase. 6. Incident Tracking

5. Program ASSignment Tracking Many detention centers prefer to maintain separate records of incidents or disciplinary actions that have been administered by the facility authorities Just as pretrial release and diversion programs require careful tracking to during an inmate's incarceration. "Incidents" are activities that require noting ;\ record individual accomplishments and to monitor program success and space avail in an inmate's record of disciplinary proceedings (rather than court adjudication) ability (see Section B) programs involving incarcerated inmates need careful and are tracked separately from criminal charges. Incidents that require adjud monitoring too. ication cause the inmate to be re-booked on separate charges. II-27 , II-26 J 11 ! • Exhibit II.23 VISITOR RECORD SCREEN

As discussed previously in Section B, the Incident Record (Exhibit II.20) records the defendant's identification number, custody status (e.g. in custody, pretrial release program assignment), the date and time of the incident being I ,I '-·1 reported, a brief description of the incident, complainant identification I (name and type, e.g. detention officer, inmate, private citizen, facility employ IOCIK STATUSI A DATE BOOKEI)t TI""'" ...... ~ i I CELl.. 1.EAD CHARGE' CUSTODY STATUS CLASS~ 81.ocK": .. ~I CEI..I... ee), disposition type indicator (re-booked, administrative punishment), penalty H II UPDT/-A010 000002 TRANSACTION. ADD VISITOR imposed, and the disposition authority (detention center director, sheriff, DEF ID (00000001) HArlE ( 11 ADDRESS ( TYPE ( i CITY ( STATE ( chief judge, prosecutor). :' UP( OFFICER ID ( NOTE ( ) NOTE « An incident-tracking audit for an individual, for a particular program, or for the facility as a whole is possible when incident information is entered into an inmate's record. If disposition will occur through an administrative hearing, i ·1 'I that event can be scheduled in the Scheduled Event Record (Exhibit II.17) and i 'j included in system-produced calendars. A complete listing of an inmate's inci REPETITIONS (01) 1100£ ( ) TRANSACTION (AVSTR' KEY (00000001 dent history during a specific incarceration can be retrieved on-line or can be printed out for storage in the inmate's permanent file. Reports concerning fa cil ity-wide {ncidents involving specific detention officers or staff personnel, defined for specific time periods or cell locations, or other criteria, can also be generated. Exhibit II.24 VISITOR CONTAGT RECORD SCREEN 7. Visitor Tracking

The system uses two records to track visits at the detention facility be tween inmates and authorized individuals: the Visitor Record (Exhibit II.23) and the Visitor Contact Record (Exhibit II.24). The Visitor Record collects information afiout each visitor who is permitted access to an inmate: defendant ~ STATUS'" DATE 800ICElU TII1E 8IOOkEJ). 1.EAD CHARGE' identification number (for the inmate being visited), visitor name, visitor type CUSTODY STATUS. CI..ASS' CELL ..00:. CELL' TYPE. f'i£L ADDRESS' 1121 QUEEN CITYI SYftACUSE (relative, lawyer, friend), visitor address, visitor telephone number, and mis lIPDTieA012 000003 TRANSACTION' ADD VISITOR ~rrACT DEF ID (00000001) NAI£ (FIRST BETTY DATE ( cellaneous notes. This record can be used to list authorized visitors so that TI I1E C » VI SIT I"\JRPOSE C , DEPT Tll'£ ( , CF'FICER ID ( visitors can be screened by detention officers before visiting privileges are NOTE C , ~TE( ) extended, or it can be used to collect information about each visitor who appears at the detention center.

The Visitor Contact Record is used to record information about each contact made with an inmate by a specific visitor. REPETITIONS (01' PIODE ( , TRANSACTION (AOIC'T> KEY (OOOOOOOlFIRST BETTY

II-28 ; . II-29 - , number (to distinguish multiple transactions that may occur on the same date), y transaction type (e.g. sentence, credit for time served, good time deduction, Data collected include defendant identification number, visitor name, date and c loss of good time and other sentence adjustments), the reason for the change, time of visit, a description of the visit's purpose, the visitor's departure time, the court case number associated with the original sentence, the detention and miscellaneous notes about the visit. This information provides an audit trail officer entering the change, and the number of days involved in the change. The for visits to each inmate, enables production of chronological visitor logs, and system keeps an audit trail of all changes to release-date calculation, including

I facilitates on-line inquiries. ,I the original sentence, credit for time served, and each transaction that increases or decreases the amount of time to be served. 8. Time-served and Release-date Calculations D. DIVERSION, PROBATION, AND PAROl.E SUPERVISION An acti'vity of central interest and importance to a detention center is the accurate calculation and tracking of each inmate's time in custody and anticipated Diversion programs are wide ranging and may be introduced at varying proce release date. In a summary field in the Defendant Record (Exhibit 11.5), the sys dural points in criminal adjudication. Some jurisdictions assign arrestees to tem displays the anticipated release date, which is calculated from information diversion programs in lieu of prosecution. These' programs are often coordinated collected in the Sentence Time Record (Exhibit 25). This record collects the by the prosecutor's office and the courts, with some participation by correct'j'onal following information: defendant identification number, transaction date, sequence and law enforcement agencies. Assignment to such prosecution-diversion programs can occur before or after charges have been filed by the prosecutor. Other jur Exhibit 11.25 SENTENCE TIME RECORD SCREEN isdi~tions have established sentencing-diversion programs that v/ithhold official ( ') recording of conviction and sentencing while the defendant participates in the (" program. If the offender successfully compl etes the program, any record oi arrest and adjudication is expunged by the court. If, however, the defendant fails to complete the program successfully~ the conviction is recorded and the offender ;s generally remanded to custody to serve the sentence imposed.

BOOK STATUS: A DATE BOOKED: TII'IE 900I(ED: LEAD CHARGE:' CUSTODY STATUS: Ct..ASS: 1:£1.1. BLOC':: CELL' Probatio~ can be viewed as a type of post-convi<;tion diversion program in that it diverts a convicted defendant from incarceration. Probation requires UPDT 1<>A034 000002 ~~TiONI ADD SENTEt4CE TII'IE tlEF 10 (00000001) DATE ( ) SEQ NO ( •• , TRAN CODE ( , REASON ( ) cASE NO ( OFFI~R 10 ( , careful ,monitoring to assure that the convi cted offender compl i es with the rul es AftT (DAVS) ( , of prob~tion and successfully completes the program. USED? ( ) TRANSACT lOW: ADO SENTENCE TII'IE (0000001) DATE ( ) SEQ NO ( •• , TRAN CODE ( , ~~S~ ~ ) CASE NO ( OFFICER 10 ( ) AftT (DAVS) ( ) Parole is a type of probation that occurs after some portion of a sentence has been served in incarceration. It, too, requires that the ex-inmate follow certain regulations or be returned to custody to complete the original sentence plus additional time for parole violation. REPETITIONS (01) ~OE ( ) TRANSACTION (ASENT) KEV (00000001

C,,)\L, i1 it II f d II-31 " '. ilI, i II-30

:I / IJ Diversion, probation, and parole are generically similar: each is, in .- } III. OUTPUTS OF THE SYSTEM essence, a program that must be monitored in terms of each individual assigned ( .",.... and the program as a whole. Operational documents, such as' appointment lists, A. ON-LINE INQUIRIES caseworker/probation officer case lists, and official and informal notices, must be p'roduced either at some establ ished frequency or on demand. Management reports The on-line inquiry software allows the user to retrieve and display that analyze program activity and success rates according to certain parameters at a ,computer terminal every item of information entered into the Jail Informa must be produced for managers and administrators so that policy can be made and tion System. Two types of inquiry are possible: modified as needed. Information must be produced that can enable office-wide , program ana lys is. • Defendant-related inqUiries, which U$e the defendant's identification number to retrieve records for a particu- The information that can be collected in the Status, Program, Incident, 1ar defendant. Scheduled Event, and Event Records, as described in Section B~ permits the exten sion of the Jail Information System to serve the accounting&fd management func 1 Indexed inquiries, which use cross-references to trigger I • tions of diversion, probation, and parole. The reader is referred to those '( access to similar defendant records. An example of an sections for a discussion of system capabilities. indexed inquiry is retrieving a list of defendants jJ i requiring some type of special treatment (diet, medical, other) .

-Inquiries can be made directly on an unformatted terminal screen or by supplying the proper key data to a formatted MENU screen. The MENU module is discussed later in this section.

1. Defendant Inguiri~s

The module code QURY denotes a defendant inquiry. To search in this mode, the user must know the defendant's identification number. Three types of inquir , I. ies can be made in the QURY mode: defendant-related, extended, and summary.

a. Defendant-related inguiries. In a defendant-related inquiry, the user can request the Defendant Transaction and any additional transactions specified by the inquiry code. The user may choose to see either all of the information associated with a particular defendant or a subset of that information. For i, .. example, an operator can limit a display to defendant descriptive data and the Scheduled Events for that defendant (Exhibit 111.1) .

)

II-32 , I III-l . . \ Exhibit II!.1 SCHEDULED EVENT INQUIRY Ex hi bit II!. 2 HOLD INQUIRY

" i

QURV/LSTATOOOoo001CSOI8101131230SAAAAAABBBB&BPSOEROV. ~ TEST 07ooo00002N0103 CIURY II.SCHDOOOOO1~112111OO0TRl1CCARTV ~ v ---~--OEFN------0~N0101 DEF 10: 00000001 NAtE I I1CCKAJN. G ADDRESS: 1 MAIN ST CITY: VIENNA STATE: VA ZIPt 02206 HOME PHONE: 7032812440 NOTE: THIS IS A TEST ENTRV ---DEFN-l\i---- ••SUMHARV DATA.. BOOK STATUS: ACTIVE DHTE BOOKED: 01/13/81 DEF 101 0000012S NAtE: Sl'tILEY. GeORGE TIME BOOKED: 1130 LEAD CHARGE: ADDRESS: 123 LEVER ROW CITYI ~INGTON STATE I DC CUSTODY STATUS: CUST/SENT CLASSI S CELL BLOCK: AAAAAA CELL: B6~BBB ZIPI 20006 HOME PHONEI 123~789900 SPECIAl.. TREATI1NTI POT SUIC AceT ElALI, 2:5.00.. SCH[J DATE: NOTE I SEE INTERAGENCY FILE iF LOCATED DISP DATEI REL DATE: 02/13/81 DAVS SENTt 30.. ,"~V DATA.. BOOK STATUS I ACTIVE DATE BOOKEPs 12/16/80 TIrIE BOOKEDI 1000 L.EAO CHARGEI I . -----HOl.D------CUSTODY STATUS: SHERIFF OR CLASS I A CELL BLOCKI QQQQQQ CELL: QQQQQQ WARRANT NO DATE AGCY ,~CIAl.. TREATI1NTI DRUG DEP ACc'r BAL: 107.7S+ SCHD DATE I 12/11181 1 01/1:5/91 DC ~AIL SCHD £VENTI TRIAl.. DISP ACTNI 1234:5679 01/13/81 DC SOCIAL SERVICES DISP DATE: REL DATE: 12/26/80 DAYS SENT: 990- 2 01/1:5/91 FAIRFAX CTV ~IL .. )("IT FOR ADDITIONAL. DATA •• .. lCMlT FOR ADDITIONAL DATA •• ---HOLD NOTIFICATN-- -SCHEDULED EVENT-- DATE TIME NAME OFFICER ID SCHD DATEI 12/11/91 SCHD TIMEI 1000 SCHD EVENT: TRIAl.. 01/21/91 1234 .JOE GANNON DEROV. ~ OFFICER 101 I'tCCARTY ~ ADDRESS: .. END OF INQUIRV •• ntANSP: YES .. END OF INQUIRY •• (

c. Summary Inguiries. The summary inquiry permits the display of a speci The Defendant Transaction is part of the output of any defenda~t-related fic group of defendant-related transactions. It is expected that each jurisdic .search. This feature permit~ sight verification of the defendant record to tion will tailor its own summary inquiries to meet its specific needs. The out ensure that t~e correct record is being accessed and provides a capsule view of put of a summary inquiry will be the Defendant Transaction and the other trans the defendant's status and activities through the summary data included in the actions specified during the Jail Information System tailoring process. The Defendant Transaction. following examples i'llustrate the possible uses of summary inquiries:

b. Extended Inquiries. Extended inquiries also search for information Inquiry Code: QURY/SSUMI/Def Id related to one defendant. They differ from the standard defendant inquiries in On-line Display The next three scheduled events, the last that they display all transactions linked to the inquiry code transaction. For two events, and all the charges for a example, a standard defendant inquiry for the Hold Transaction will produce the defendant. Defendant and Hold Transactions. An extended inquiry for the Hold Transaction " will generate the Defendant, Hold, and Hold Notification Transactions. Exhibit Inquiry Code: QURY/SSUM2/Def Id 111.2, a Hold Inquiry, displays the result of such an extended inquiry. ) On-line Display All of the charges, and the Bond, Inmate ( Account, and Property transactions for an inmate about to be released. , III-2 , , III-3 ,', 2. Indexed Inquiries \

Indexed inquiries use cross-references to access records w~th certain sim ilarities, such as names, scheduled dates, programs, or custody status. The module code QURX signifies an i:ndexed inquiry. The Indexed Inquiry Menu (Exhibit 11.1) lists the inquiries currently available in JIS. Users are encouraged to specify their own indexes to me~t local needs.

The Index Table section (Exhibit 111.3) of the data base documentation lists the Index Names (Column 1) and the Codes (Column 3) used in the inquiry. Column 7 specifies the Keys by which the searches can be made. For example, an Inmate List Inquiry would use the Inquiry Code IILIST II and specify values for the keys Cell Block and Cell. The last column in the Index Table contains the data that will be displayed when the search is completed. During the tailoring pro cess, the user specifies whether the entire record or up to five fields are to be displayed.

Note that the QURX module code does not require that all the keys be entered for an inquiry. The only required key is the first one. The IILIST II search, described above. will return a list of inmates in a certain cell block, if only the first key is supplied. If both keys are supplied, a list of inmates in a specified cell of a cell block will be returned. Exhibit 111.4 shows the result of a Cell Block Inquiry, and Exhibit 111.5 presents the more specific Cell Block/ Cell inquiry.

3. MENU Module

The MENU module provides an alteY'native method for obtaining information \ from the JIS data base. This module is most useful to the infrequent or novice user. The Defendant-related Inquiry MENU screen (Exhibit 111.6) will appear after the operator enters IIMENU II on an unformatted screen. When the MENU screen appears, the operator chooses the desired inquiry by moving the cursor (with the tab key) to the appropriate line and entering the required key data. As noted above, all of the key data for defendant-related inquiries must be entered. ,

, " ,..",..,~ }) , C, -.,.('

III-4 f j, .... >t r-' t _: .• ~_' -.-",....<.,..,.~_--..~ __.. , ~ ....-"""' ... ----_~~~~'YP~: 1 I ' .to - . ~...... o. fl c ,----"..... ---"--<-]

_~~w ___ ~-"'--" ;c;:: c ( Exhibit II I. 3 INDEX TABLE L__ ~-, Jail Information System

IIHn l( lAAl E

------KfY IJAl A------III!'iPLA~ DAIA------6 7 II 10! 1 : II Ii " 9 ... I:E~ I

;0 08 CASE C!I Y CS CS OFF "ot

lQ CS (ElIlII

RCtiU o Al F fI6 CO; OfF 10 Off" !lCHFO OS DalE H SC St UO" Vf: Ut9 112 eli ItAnf (ACll VF Ohl Y ) Sl: seHO f HI SC t"A"SP 1I"i1i III c.s CHL blOC .. cs Cl:U (:0; 1I nf I i'J 1110 112 CS OH 10 pqns AC:SIGH PG f ASS It L AS I UA OA PROb 'YfF ~ 10 "Ii 2 09 tS NA"f (AC1IV~ OltLY) OA OFfICfR 1\ Ill. PAOGRA" it i-l A cs HY II CLA!lSIFICA1101t CL ClSS LASI H H Cl ASS 01 ~ H CHl IILOC" U6 cs HAnf /I' H~ LA' f 0 - t; 1 AI fF 'ius 1 OOY SlAl US (AC1IVF e~LY) fF CHl blOCr. fF CEll

r.S OEF 10 IL 1I S I LASI H H CELL. 8LOCK il21 06 IH"AlF LI!:I CS HA". (ACI I VF OhL Y ) H CELL IlU u6 fF OA1I- fF CL j!: S fF CEll

OH IU CS (;5 HAnt 1109 30 hAlt. cs \ "'~ It: R I.A"~ .. 'CS ItA"f (ACIIV~ OltLY)

C!l hAn" !lPECIAL SPfC H l ASI Ff on U2 CUSIOllY StAIUS (ACll YF UhL Y ) fF H CEll bl.OC" H CEll LS IfH OA1~

i " o " -- ,~.,,----- .. - D , 1'. , "t' "~' " ,~ , l' -. . 7 / '~ ~~------~------~--;----;- :::::"-,

r l \ ' I ' Exh i bit II 1. 4 CELL BLOCK INQUIRY ! \ i Exhibit IlL6 DEFENDANT-RELATED INQUIRY MENU I I, \ : l. I; - l'i t (

j I' " -! ![' [ QURX/X~STQQQQQQQQQQQQ 1000029 l.', 10601' O'02106Y QURV/eOl02 DEFN-R£LATEO INQUIRV I'IENJ -----INMATE LIST---- CELL. BLOCK: QQQQQQ TO INITIATE A REQUEST.USE THE TAB KEV TO !'lOVE THE CURSOR TO THE LINE DESCRIBING CELL: THE DESIRED INQUIRV. FILl. IN THE KEV DATA. AND DEPRESS THE SEND PAGE KEV. TO SEE j:lN()THER PAGE OF I'IENU. USE THE HOI1E KEV TO !'lOVE THE CURSO,," TO THE TOP !..EFT CORNER OF THE SCREEN. TYPE IN I'IENU. AND DEPRESS THE SEND PAGE KEY. DEF ID NAME DATE CLASS CELL 00001217 WRIGHT. DENNIS 12/17/90 QQQQQQ A NArE------«KEY ~TAA------000OO12S Sf1ILEY. GEORGE 12/10/90 Pi QQQQQQ DEJ"N DEF 10 ( .... END OF INQUIRY .. SCHEIlULED EVENT DEi" 10 ( EVENT DEF 10 ( INI'IATE ACCOUNT DEi" 10 ( VISITOR DEF 10 ( VISITOR CONTACT DEF 10 ( NAI'IE ( STATUS DEF 10 ( PROPERTY DEF 10 ( BOOKING DEF 10 ( PTlH~ECOI'I1DTN DEF ID ( CHARGE/DISP OEF ID ( BOOK NO ( PTR IlERIFICATN DEF 10 ( DATE ( I PROGRAr1 DEF 10 ( CUSTODY STATUS (

Exn.i bit UI, 5 CELL BLOCK/CELL INQUIRY

QURX/X~ISTQQQQQQQQQQQQ 1000029 QURV/.0203 DEFN-RELATED INQUIRV rENJ 20601 00220t-Y --INMATE l-IST-- TO INITIATE A REQUEST.USE THE TAB KEY TO PIOVE THE CURSOR TO THE L.INE DESCRIBING CELL BLOCK: QQQQQQ THE: DESIRED INQUIRV. FILl. IN THE KEY DATA. AND DEPRESS TH£ SEND PAGE KEY. TO SEE ANOTHER PAGE OF rENU. USE THE HOI1E KEY TO !'lOVE THE CURSOR TO THE TOP CELL: QQQQQQ L.EFT CORNER OF THE SCREEN. TYPE IN tENU. AND DEPRESS THE SENO PAGE KEY.

____~----- ~, ______~ DATAI------DEF 10 NAME DATE CLASS CELL 00001217 WRIGHT. DENNIS 12/17/80 A QQQQQQ 90ND D£F 10 BOOK NO ( I 00000125 SMILEY. GEORGE 12/10/80 A QQQQQQ INCIDENT DEF 10 CUSTODY STATUS ( I HOLD NOTlFICATN DEF 10 WARRANT NO ( ** END OF INQUIRY - S£HTENCE TII'IE DEF 10 !,

~ .\~il CY :. -l .)\ ,

-; IIl-6 III-7 1 I . , , ."

r • ~, -----~------

i ,j

The MENU Screen for Indexed Inquiries (Exhibit 11.1) operates in the same B. OPERATIONAL REPORTS manner as the Defendant MENU. The operator call s up the screen by entering "MENU/X" on an unformatted screen. The appropriate inquiry is then selected by Operational reports enable correctional personnel to carry out their tabbing the cursor to the proper line of the MENU and entering the key data. day-to-day tasks efficiently. The Jail Information System produces such reports With the Indexed MENU, it is sufficient to enter a value for the first key only. as Daily Prisoner Appearance Lists, Shift Counts, and Daily Releases. The full If data are found for an inquiry, an inquiry screen displaying the requested range of potential operational and management reports are shown in Exhibits 1.1 data will appear. If no data match the .key data, an appropriate message is and 1.3 of this JIS system description document. These reports are generally displayed on the screen. available in the batch mode and are produced by one of four JIS/PROMIS subsystems: Report Generator, Forms Generator, Generalized Inquiry Package, and the Manage The Extended Inquiry MENU screen (Exhibit 111.7) operates in the same manner ment Report Package. Descriptions of these subsystems are available separately from INSLAW. as the Defendant MENU. The operator calls up the screen by entering "MENU/E" on an unformatted screen,. The appropriate inquiry is then selected by moving the cursor to the proper line and entering the key data. For an Extended Inquiry, all the key data must be entered. The type of record chosen and all its related records are returned.

Exhibits 111.8 through 111.27, at the end of this chapter, present all QURY and QURX inquiry screens. The order of presentation is the same as that on the MENU and MENU/X screens. The defendant-related inquiries appear first. ('~

Exhibit 111.7 EXTENDED INQUIRY MENU

Ii1

QURV,*0304 EXTENDEO INQUIRV PENU

TO INITIA'l'E A REQUEST.USE THE TAS KEV'TO !"lOVE THE CURSOR TO THE L.INE DESCRIBING THE DESIREO INQUIRV. FIL.L. IN THE KEY DATA. AND DEPRESS THE SE~D PAGE KEY. TO'SEE ANOTHER PAGE OF I'IENU. USE THE HOt1E KEV TO /'lOVE THE CL1R,,(IR TO ,THE TOP LEFT CORNER OF THE SCREEN. TVPE IN PENU. AND DEPRESS THE SEND PAGE I,EY.

NAI'IE ------KEY OATA------VISITOR DEF to ( I STATUS OEF 10 ( ) BOOKING DEF 10 ( I " PTR-RECOf'rIDTN OEF 10 ( ) HOLD DEF 10 (

1II-9 : 1,

.- ./ ,~----~------

Exhibit III.S DEFENDANT DESCRIPTOR INQUIRY Exhibit IlLIO INMATE ACCOUNT INQUIRY

UPDT /~47 000000 Da'N DESCRIPTOR QURY 1tA:CT0000012:S8012171600BOUOHT ftAOAZ lIE DEF ID (OOOOOl~) TRUE NAr£ ($I'\II.. EY GEORGE I ()4()()OO()OS9NO 1 01 (0 .. OATEOF BIRTH 10101101 AGE (701 RACE (WI SEX ("I HAIR (BROI EYES (GRY) HOT (~101 • WGT (14~1 ALIAS (NONE "'ARKS (SCAR ON L.EFT ELBOW I BIRTH CITY (WASHINGTON I BIRTH STATE (OC) US C:IT (V) FBI NO (Fl ) STATE 10 (SI01 ) SSN (SSM1 I HENRY FOR (HFI FBI FGR (FBIl I NO PRIOR ARR (011 DATE LAST ARR (011070) NO PRIOR CONY (01) DATE. 12/17/80 TIPIEI 1200 ~~:I ~~;- DATE LAST CONV (1011711 LAST (1011711 L.AST CL.ASS (PASSIVE NQJNTI 100.00+ WITH/DEP ...._ REL oT NOTEI ORIGINAL. AI'tOUNT I ...... ~IT OFFICER IDI /'IEMIflNO LAST PTR REC (OR) REL. PTR IN) CUSTODY STATUS I ) FTA ON REI.. IN) D~ L.IC NO (Ll ) STATE (VA) DATE I 12117/80 TIPIEI 1~ TRANsAcTIONI BOUGHT AI'tOUNTI 1 00+ WITH CANl)Y DATEI 12/17/80 TIft::; 1210 TR=T~~~~ OFFICER 10' PlENNINO AI'IOUNT. 10.00+ WITH/DEPI DEPOs IT NOTEI FROPI GIRLFRIEND OFFICER 10' PENNINO Hf' I; /; r " ( Exhibit IILll VISITOR INQUIRY Exhi bi t III. 9 EVENT INQUIRY

QURY/U5MNTOOOOO1~8012171601~8012171601~CP 0300000037NOI01 .QURY/LlJSTAOOOool25WCY SANDY 0e00000007N0101 Y

---'EVENT--- "'1 BEQa.EY BARBARA VISITOR_ DATE I 12/11/80 TIPIEI 1300 EVENT I TRIAL ADDREss. 234 STRQNl STREET TYPE I RELATIVE SCHtl DATEr 12/11/80 SCHD TIl'IEr 1000 SCHO EVENTI TRJAL zr~. 20008 HClt£ f'HONlt. 2024~ CITY. WASHINGTON STATE' DC EVENT ACTION' COf'If'l.ETEtl REASONI NO PAPERs NOTE I ONLY ALLOWED ONE PACkAl'lr OFFICER 101 PlENNINO OFF I CER J Dr I'IENNI NO IWE! HANEY SANDY ...... PER VISIT DATEr 12/17/80 TIPIEI 1201 EVENTr ~DJCAL TREATMENT ADDRESS' 20~ STRONG STREET TYPE. AEL.ATIVE SCHD DATE I 12/17/80 SCHD Tll'1EI 1201 SCHD EVENT I I'£DICAL TREATI1ENT ZIP' - HOtE ~. CITY' WASHINGTON STATE I DC EVENT ACTIONI COf'PLETED REASON I •• END aF INQUIRY _ OFFICER 101 PENNINO OFFICER lor I'£NNJNO (, ''''> Ii",

' .. "~\,~} '! ( " ,i , ' ......

, . III-IO III;-l1

/ -~, { .~ I t

Exhibit III.12 VISITOR CONTACT INQUIRY Exhibit III.14 RROGRAM INQUIRY (,\,

QUAy l'-"'OGOooool~DTUSERs 1300000044NOIOI UNITED QUAV II..CNCTOOOOOI254ANEV SA/IIPV 801217170lCO • 80121110 0400000039N010i PROO TYPEI DRUG TREAT _"a_ PROORNt... -_ DATE ASSIGNI I • "--" USERs UNITED SCHD 2/11/80 TI~ ASSIGN. 1001 OFF ---VISITOR- NOTEI c::';T~/13/80 CO!'PLETE DATEI 12/1~~ IDI I'CCARTY .J NAIE I HANEV SANDY TYPEI RELATIVE - END OF INClUI~Y _ ADDRESS I 20S STRONG STREET CITYI WASHiNGTON STATE: DC ZIPI ~ PHONEI OFFICER IDI I1ENNINO

---VISITOR CONTACT-- DATE I 12/17/80 TI~I 121~ VISIT PURPOSE I SEE PRISONER DEPT TI~I 1230 OFFICER 101 ~CARTY ~ NOTE I PRISONER NOT AVAILABLE LEFT ~V FOR HIS ACeT

Exhibit lIL1S Exhibit II 1.13 STATUS INQUIRY INCIDENT INQUIRY

QURY/L.~ATOOOOO1~SR8012101000AQQQQQQQQQQQQDDl'ENNINO v QUAY lL.lHCDOOOOOI2:!CPaC) 12111 020C01'9"LAINED OF PAINS IN BACIC 0700000034NOICH 2300000027N0101 . .y -INC1 DENT- DATE I 12i11/80 TI~I 1001 INCIDENTI FEU.. DOlIN STAIRS --STATUS---- INITIATORs POLICE REBOOKEDs NO BOOK NOI CUSTODV STATUSI CUST/PM.TR DATE I 12/16/80 Tl"EI 1000. CLASS: A DATE I 12/11/80 TII'!EI 1020 CELL BLOCKI QQQQQQ CELLI QQQCIQQ SPECIAl.. TREAT~TI DRUG OEP INClDENTr COfPLAINED OF PAINS IN BACIC • OFFICER 101 I'ICCARTV ~ INITIATORs POLICE REBOOkEDI BOOK NOI NOTE I SPECIAL. DIETARY RESTRICTIONS CUSTODY STATUS I SHERIFF OR PATEr 12/10/80 TI~: 1000 CLASS: A CELL. BLOCKI QQQC!QQ c.EL.L.: QQQQQO SPECIAL. TREAT .....n DRUG OEP OFFICER 101 I1ENNINO _ END OF INClUIRV ••

II 1-12 III-13 ------,;-.,------~--~ ------

Exhibit 111.18 CHARGE/DISPOSITION INQUIRY Exhibit IIL16 PROPERTY INQUIRY ... r~. II (( '-I -".-'

cu.y ILCHDsoooool2S1 COOOOI llOOOOOO24H0101 01POYCI II

QURY ILP-ftOPOOOOOl2S 1 0180121112~CARTY JO01SHINY 080000004:51.c) 101 ---f'ROPERTY-. BOOK NOI 1 SEQ NOI Cll DATE CONFISCI 12/11/80 TltE CONFISC: 1200 CHO TYPE_ COPt.AINT CHAR CHARo£/DlSP- OFFICER lOr I'tCCARTY,J ITEI'f TYPE: CASH OESC: SHINY INITIATORI ftOLICE GEl fUitDER 1 COUNT I ACTIONr CONFISCATD ITEPI TYPEI COAT OESCa INDICT NO. 11 DISIt IND. YES CASE NOI Cl 01 ACTIONI CONFISCATD lTE" TYPEI SWEATER DES'.c: DISP DATE. 12/12/80 ~~!2/11/80 OISP AeTNI tRIAL COHV ACTIONI CONFISCATD ITEPI TYPEI SHIRT DESC: ~OCEED' TRIAL PROSI NO PAPERs ACTION: CONFISCATD ITEI'f TYPE: SLACKS DESC: PLEA CHGI I'IURDER 1 .JUDGE. CADY. F ACTION' CONFISCATD ITEI'f TYF'EB DRESS DESCI DEFNSE ATTYI tERRILL. DEAN ACTIONr CONFISCATD STOR LCTN: L23A RCPT NU"' 1111111122 SENT TYPEr FIlE SEN DEFNSE ATTY TYPE_ ...... J OFFICER IDr "";:CARTY ,J SENT L.£HGTHI T DATE. 12/12/80 SENT [)ESC, r ...... C DEF _ EN!) OfF I NQIJ I RY - FUE. 1.000.00+

( , .....~ .... ,- ( Exhibit III.19 BOND INQUIRY Exhi bi t II 1.17 BOOKING I 1 !

QUAY ILBONDOOOOOI2S 1 01 su (000000000 ( 4000DEROY. ,J 2200000041N010l , ;...{

I { QUAY ILBOOKOOOOO 12S1 FASl'tILEY. GEORGE 0900000007N0101 ---IIOOICING- SE Q NO. 01 laND TYPEr SURETY ------~------BOND Af'ITI !lOOK NOr 1 BOOK TYPEI FRESH ARST NAl'£I SfULEV. GEORGE + PEJItCENT DEPOSIT •• 04000. 8ONDSi1AN. DEROY. ,J ARR APT NOr At INeD APT NOr II WARRANT NOI WI DATE I 12/11/80 ADDRESS: 113 SAVI~ TERRACE CITYI WASHINGTON TltEl 1000 NO OF a.Jr 01 .JUDOE. CADY. F DATE ORANTED. AffT ,.AID. REDUCE I1TNI VEHCL IrwouHDl YES DATE 800ICEDr 12/16/80 TIt'IE: BOOtCE:DI 1001) .00+ DATE I TIPIE' SPEC COND. FACILITYI SEVENTH AVE OFFICER 101 I'tCCARTY,J I1D ACCT: YES - END OfF INQUIRY _ OFFICER 10. I1CCARTY ,J DUTY NURSEI OS CLASSr A ARR DATEI 12/1~/80· TltE: 1000 ADDRESSr 1124 ICING STREET OFFICER IDI I1CCARTY ,J AOCYI .JAIL BILL~YI BC PROP CONFI YES W/W CHlCr YES ID CHl(I YES _ EN!) OF INQUIRY •• ,

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') I':I i I Exhibit III.22 SENTENCE TIME INQUIRY ~l [! Exhi bi t II 1. 20 PRETRIAL RELEASE RECOMMENDATION INQUIRY ,I I

QURY/LSENToooOO!~80121606DOOII ~TY .JCOO10 26000000S1 NOi o~ -SENTENCE Ttl'£ DATE. 12116/80 SEQ NOr 03 TRAM CC~I INCflEASE ~Y 11...P.T1"ROOO00 1~O 1216000 UIRSftITH ..JQttN 801216100101001 REASON' NO PAPERS 10OOOOOO42N01 01 OFFICER lOr I'ICCARTY oJ ,,"T UIAYS,. 341.0+ ---nTt-M:COPI'UITN-- DATE I 12/16/80 SEQ NOI 04 'fRAN CODEI DECftEASE DATEr 12/16/80 LEAD CHMGEI I'tURDER 1 RECOf'Ii'IENDI OWN RECOG I£PlSONI NO PAPERS CASE ~I 1 INTERVIEWERI SI1ITH ..... DATE' 12/16/80 TII'£I 1001 OFl"ICER 101 I'ICCARTY oJ AHT (DAYS,. 99.0+ I'IONTHS PRES ADDI 010 I'IONTH$ IN STATE' 010 I'\ARJTAl. STATUSI I'IARAIED DATE' 12116180 SEQ NOI OS ~ CODEI INCFlEASE COHAB ITANT I ~. BETTY ..:INTv.S COMAB' 010 DEPENONTS: 01 REASONI NO PAPERS CASE HOI 1 stlI..E PROVI YES WEAPON USE. YES VICTII'! IN.JI YES OFF I CER 101 I'ICCAl"tTY oJ APIT (DAYSII 1.0+ DRUG SAl..ESI YES DRUG YAILUE' 10000 PRIOR PTA'SI 01 PRIOR REVI 01 DATE I 12116/80 SEQ NOI 06 TRAN CODE I DECREASE PRIOR ADOR' NONE CITYI STATE I REASON I NO P".p£RS - CASE NOI 1 !'to PRIOR ADD. PRgI/PRL OFFI I'CCARTY .J !'to PROI/PRl.1 Ola OFFICER 10' I'ICCARTY oJ AttT (DAYSII 1.0+ atPLOY TYPEI LABORER Elt"LOYERI BOBS CONSTRUCTION CO - EN!) OF INQUIRY _ ADDRESS: BOX 900 CITYI 8ALTII'!ORE BUSINESS PHONE: 334124~11 I'!O ON .JOBI 010 ANN SAL' 070~0 DIA USEI DRUGS VJr($ EDUCt 10 REL.IGIONI OTHER - END OF INQUIRY -

( ) Exhi bi t II 1. 23 DEFENDANT SCHEDULE, BY DATE, INQUIRY Exhibit III. 21 PRETRIAL RELEASE VERIFICATION INQUIRY

QURX/XDATEB11211TTtY 1000029 10301 003103Y ·Y J -~SCHED--- 'i I QURY Il.J':'TTt\/OOO(l:r.18O 121 60 i TEFLACK. ROBERT SCHD DATEr 12/11/81 n ,.. I > 1200000043N010\\· EVENT EVENT TRANS' ~ T'RANSPI i .. I, i DEF ID ) foW£ CELl.. 8l,0CIC CELL SCHD TIP£ 00000113 1CAI\oEE • ..JAO: 2 2 i1 00000112 1202 leA IN. IIL1.Y 2 1 :i ---f'TTt VERIFlCATN-- 00001217 kftlOHT. 1202 DENNIS QQQQQQ CIQQGQQ 1:500 1 SEQ Nell 01 CONTACT TYl"£I TEL.EPHONE NAPlEI~. ROI'e:RT 00000113 ICANEE • .JACK :z :2 1000 , T'if'Ei RELATIVE COAROBRATS ItFOI YES 00000113 ICANEE • ..JAO: 2 2 1001 •• END OF INQUIRY •• OOOOOI2S SftILEY. GEORGE INQUIRY _ QQQQQQ QQQQQQ 1000 - EN!) OF ,

III-I? II 1-16

1 I Exhibit III.24 DEFENDANT J BY PROGRAM ASS I Gm1ENT J INQUIRY Exhibit III.26 SOUNDEX NM!E INQUIRY .-...---,,-;:.------"•.. _------...... "--...

QURX/XMSSDTPlCCMTY ,J 1000044 10401 002104V ·Ql,MX I XNA/'IECAN -__tlP'R1ROOIXI ASSIGN-- 10701 111107'1 PftOG TYPE' DRUB TR£AT OFFICER 101 NOTEI HAl£I CAIN

DEF 10 NME DEF 10 NAtE 0000012:1 SI'IILEY. O£ORGE 00000112 IeAIN. BILLV 00001217 DENNIS WIUGIrU< 00000110 KAIN. ~S - END OF INQUIRY t!t! 00000107 CAIN. ROBERT oc:iOoOS09 KANE. ~ 00000108 CANE. WILLIAH - END OF INQUIRY _

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Exhibit III.25 DEFENDANT, BY CLASS, INQUIRY Exhibit !II.27 DEFENDANTS REQUIRING SPECIAL TREATMENT INQUIRY --

CLASSIFICATION-- CLASS' A Ql,Ml(1 XSP£Cm) v CEU. LOCXI 10803 ---iSPESPECI AL- • STAT NAtE CUSTODV STATUS CEU. BLOCK SPECIAL TRf"..A1lWT1 DRUG DEP 01 00001217 WRIGHT. DENNIS CUST IPM:TR QQQQ\~ 02 0000012:1 Sl'tlLEV. 0E0ftGE SHERIFF OR QQQQQQ ...., CUS1'OtIV STATUS CEU.!!!'0c!(

- NO DATA F~ INQUIRY _

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IV. TRANSFER CONSIDERATIONS

The Jail Information System contains most, but not all, of the capabilities of on-line PROMIS on which JIS is based. Users of JIS have the option of inGor porating any of the omitted features in their tailored version of the system.

A. SPECIAL AND RELATIONAL EDITS I " During the tailoring process, the user may specify any data element as having "special edit" characteristics. This feature handles complicated" data entry verification that cannot be handled by any of the other verification features of JIS. For example, a jurisdiction may require that the defendant identification number be entered in the following manner: the first two char acters must be an alphabetic code representing the booking facility; the next six positions must be the'date; and the last four positions must be a sequence number. The user enters the editing criteria in narrative form during the tailoring process, which makes the delimiters available to data entry personnel in the data Type and Description columns of the Data Element Dictionary (see Appendix A). A progranmer on the user1s staff must then code the actual editing routine into the Entry/InquiY'y program (PR4400). Specific instruct"ions on htJw to make the required coding changes are available in the IITransfer Considerations ll section of the documentation of the Entry/Inquiry program.

A relational edit describes a relationship that must ex"ist among sev

eral data e11 ements in the same transaction if the transaction is to pass editing and be loaded in the data base. For example, the user can specify that the booking date must be greater than or equal to the arrest date. Relational edits are similar to special edits in that the user describes the edit in narrative form during tailoring. The actual edit must then be coded into the Entry/Inquiry program. ThE! data element cri:teria in each relational edit are printed in the Data Base Doc:umentation Report, where they are available for refer,ence by data entry personnel.

IV-l ------~- ~"

! 1:

B. EDIT DESCRIPTIONS Included at the bottom of each transaction screen are fields for entering information about the transaction screen desired next. The field label Users tailoring the JIS data base may specify data elements as having MODE allows the user to specify the sequence of transactions desired. If the "in-core" or ufile value" edit descriptions. These edit descriptions are used user wishes to enter several transactions in the same sequence during defendant at data entry to verify that a data element with a definable value is being initiation, the "initial" entry mode will call up the required transaction correctly ente,red. Valid values for the data elements are stored in an in-core screens. While in this mode, the system automatically calls up one screen table or kept on fi1~. Data elements with a limited number of valid values after another in the sequence defi ned 'f n a sys tern table. Chapter 5 of Vo lume should be assigned an in-core edit description. In-core values may be one, two, II of the PROMIS Documentation entitle:d System Transfer and Operation provides or three characters in length. There are limits to the number of in-core values guidance in creating this table. As an example of the use of the transaction allowed for each data element, depending upon its field length. "In-core" and sequence table, a jurisdiction could define the initial transaction sequence "file va1ue" edits are described in Volume II of the PROMIS documentation, avail as Defendant, Booking, Charge/Disposition, Bond, Scheduled Event, and Status able from INSLAW. records.

When a data element has definable values that are too long, too num The operator can activate the initial entry mode in two ways: erous, or too variable for in-core verification, a file value edit description is recommended. With this option, an associated transaction must be present in (1) Add a slash and the code "1" after the last key data the data base to supply edit criteria (Edit transaction), or edit criteria and element in the screen request. a translation (Translation transaction). If such a transaction does not already exist in the data base, it must be created through the tailoring program. (2) Enter the code "I" in the MODE entry area on Line 22 of any formatted scre!en. In the TRANSACTION entry area on The Jail Information System contains both in-core and file value edit Li ne 22, enter thIs Add transacti on code for the fi rs t descriptions. In addition, the PROGRAM transaction ,contains the "translation desired transaction in the chain and enter any necessary supplied at entry"feature. This means that at data entry, the translation of key data elements in the KEY entry area. the value of a data element 1s displayed for the operator to verify. In the buffered version of JIS, no more than three fields per transaction are trans In the instances in which a limited number of transactions are usually lated at data entry. Use of this feature is not recommended for the non-buffered entered after the Defendant record has been initiated, the "cycl ic" entry mode ,I version of JIS, however, because an additional screen must be processed and is available. For example, a jurisdiction may routinely process Pretrial

) " transmitted to provide the field translations. Release Recommendation, Pretrial Release Verification, and Scheduled Event infor j mation for a defendant at one time. This entry sequence can be defined in a c. CYCLIC AND INITIAL MODES system table. The user can then call'up the transaction screens in the se quence defined in the table. The procedures for activation of this mode follow PROMIS provides a linking mechanism that enables the operator to those described for the ini'tial entry mode, except that the code "C II is used in specify the next desired transaction on the same screen as the current trans place of the code "I". action. JIS does not currently include this feature, but it is readily availa ble to any user. Dc SUMMARY FIELDS

' ~'~ 'f (., ;; The Defendant Transaction contains a set of data elements called " -" IV-2 .~ ,,~ IV-3 l III ; -.-".~~_.,_I :",' Y I . , ------o--_------;-~-; -',

"sunnnary fields" (see Appendix A). On an inquiry scr(i!en these data have the join the two systems into a combined case and defendant tr'acking system. This header **SUMMARY DATA**. Data entry operators do not enter values for summary could be accomplished using the tailoring program. The two systems would work fields; rather they are derived in one of two ways. Some summary fields take v.ery well together, since they serve complementary functions. The structure of their values from fields entered in other transactions. For example, Custody the combined data base would be dependent upon the requirements of the agencies Status, a summary field in the Defendant Transaction, derives its value from sharing the system and their roles and responsibilities in maintaining it. the Custody Status entry in the most recent Status Transaction. Other summary fields result from special processing of other data in the JIS data base. For example, the sunnnary field Lead Charge does not exist, per see JIS calculates the value for Lead Charge as the first, count of the earliest active booking. In other words, the system examines the counts, charges, and dates of charges and places the earliest active initial charge in the Lead Charge summary field. Another example of a "processed" sunnnary field is Acct Bal (account balance). This field 1S the sum of all deposits to and withdrawals from an inmate's account. These financial transactions are recorded in the Inmate Account Trans action, and JIS calculates an arithmetic total from all the entries in that record to produce a value for the Acct Bal summary field.

JIS calculates the value for the summary field Days Sent (days sentenced) as the algebraic sum of sentence length, credit for time served, good time, and loss of good time. The user must enter these values as individual transactions. (~ JIS also calculates the value for the summary field RIel Date (release date) as the sum of the Sentence Date and Days Sentenced data elements. The system com putes a new Release Date after each Sentence Time transaction is updated. It is important to note that the processing that produces values for certain sunnnary

fields is "hard coded. II A user can create new sunnnary fields through the tailor ing process. However, a programmer must write the COBOt. code that calculates the value of each summary field. This code must appear in the Data Base Access Update program (PR48l0); Copy Library (PN999F) must also be updated.

E. COMBINED CASE AND DEFENDANT TRACKING

The basic INSLAW version of PROMIS is a ~ tracking system. It monitors the status of a case from initiation to final disposition. It is less concerned with the physical location or status of the defendant. In contrast, the Jail Information System is a defendant tracking system. It monitors the status and physical location of a defendant from the time of booking and pretrial incat'ceration, and it also helps to manage defendants serving jail terms or ( participating in some type of pretrial release program. Users may choose to IV-4 IV-5

" . 1 I ., , . ... r: r;------,----~ ----- ~------~

J, v. IMPLEMENTATION PLANNING !

Jail Information System implementation, like any technology transfer, is a multifaceted effort. It involves identifying. potential users within a juris diction and obtaining their cpmmitment to implementation; identifying or creating a data-processing eenter that can operate the system; locating person nel with the skills needed to implement and operate an automated management information system; determjning and delineating lines of access and responsi bility so that the system is properly maintained and fully utilized; and estab lishing a management hierarchy to monitor operations and respond to the dynamic needs of system users. Several factors involved in evaluating and planning a JIS implementation are discussed below:

A. IDENTIFYING USER GROUPS

The first step in evaluating a Jail Information System implementation I is to identify all potential users of the system in the jurisdiction and deter mine their level of interest and commitment to such a system. The primary users of JIS are the booking/detention facilities and the pretrial re)ease agency, with potential use by local probation and parole. Each potential user should exami ne all agency records and reports that are requi red for both daily opera tion and management to determine to what degree JIS would provide automated support. A visit to one or more jurisdictions using JIS would provide first hand knowledge of system capabilities in relation to required record and report generation.

B. CONDUCTING A FEASIBILITY STUDY

r < The second step in evaluating the Jail Information System for local application would be to conduct a study of the feasibility of automating the jail and/or pretrial release unit's record and reporting systems. Such a feasibility study should take into consideration (1) the volume of defendants booked each year, (2) the average daily population of the jail, (3) the number r;\ ~~~_j'!J<- , V-l

- ,. , . 1 I .- ---,.-.

and complexity of inmate transactions while in custody, (4) the size and number recordkeeping and report generation are performed in a prescribed manner without of facilities for inmate housing, and (5) the number of defendants screened and due consideration being given to the usefulness of the information collected rel eased on the'; r own recognizance each year'. and, disseminated. Automating an inefficient manual record and reporting system will produce few tangible benefits. A thorough information requirement analysis During the feasibility study, the costs and benefits of a computer will reveal procedures that should be modified or discontinued. based system should be estimated to determine whether such a system is cost effective in relation to agency information storage and retrieval needs. The To avert subsequent disagreement, each user group should review and intake volume, daily population, and/or the number of defendants on recognizance approve the fi na 1 sys.tern desi gn, based upon the i nformati on requi rements \ release may simply make automating the manual system unsupportable on any analysis of each agency that will utilize JIS. Typically, management report grounds. A cost/benefit analysis can be useful for budget justification pur contents and format are the most difficult features of the system upon which poses in comparing resource costs (personnel and equipment) with anticipated to gain concurrence. This task is best approached by developing prototype tangible benefits, e.g. reducing the average length of pretrial stay by reducing sample reports to which managers can react. screening delays. D. SELECTING A COMPUTER SYSTEM FOR JIS C. PERFORMING AN INFORMATION REQUIREMENTS ANALYSIS JIS is available in both buffered and nonbuffered versions of the on In planning for system implementation, an information requirements line system. The nonbuffered version was designed to run on relatively low-cost analysis must be performed by/for each user to determine (in detail) the infor minicomputer hardware and is ideal for jurisdictions with comparatively low mation (records, reports, and forms) req'uired to complete all defendant/inmate booking and release screening loads. The number of terminal's the system can transactions in fulfillment of each agency's functions. The requirements c support is limited, and the system 'security provisions are rather basic, i.e. analysis must identify the data elements needed for each transaction/record as they allow access for either on-line inquiry or both inquiry and update func well as the contents and format of each form and report that must be produced. tions. The buffered version can run on minicomputers or mainframes and requires rhe analysis must examine who initiates and updates each transaction, and who the use of the more sophisticated buffered terminal, that is, a termingl that utilizes the information contained in each record and report. Consideration contains some memory capability. Security provisions in the buffered version must be given to all agencies that either are sources of data or that require restrict access to the data base by terminal location, agency, and function data from the current system and the proposed JIS system. For example, inter (on a transaction level); inquiries may optionally be logged. This version of facing agencies could be the prosecutor's office that requires copies of the the system is designed for agencies that require many terminals to handle a , s booking register for case screening or the clerk of court that provides large number' of bookings, release screening/supervision, and inmate transactior case disposition/sentencing information to the jail. An information require while in custody. ments analysis is a large complex task involving all potential user groups its magnitude should not be underestimated. Consideration should be given to Both versions of the system have many features in common, including obtaining professional expertise for its completion. (1) on-line entry and immediate update, (2) case~related and index inquiries, (3) translation of codes, (4) system-generated numbers and default values, and When changing from a manual to a computer-based system, care must be (5) special charge/disposition processing. The data base structure is the same , taken that existing records, reports, and procedures are not simply automated 'for both versions, and a tailored data base can be used to generate either 11 without first examining them for current relevance and efficiency. Often,

V-2 .-- I, V-3 ------~,,~.~-----~~--~

version of the system. software. Assuming that the average inmate/defendant record in JIS will contain approximately 5,000 bytes of information, The JIS programming language is 1974 ANS COBOL. It is transferable and with 20,000 bookings processed per year, the data base size across hardware manufacturers supporting a subset of 74 ANS COBOL and offering is estimated to be a minimum of 40 megabytes. Data base size, the following central processing and storage capabilities: though, is highly dependent on the number of transactions and data elements stored on-line per inmate/defendant and the 1. CPU and Main Storage length of time inmate records ,are kept on-line after dispOSition or sentence completion. With a data base of 40 megabytes, the The central processing unit (CPU) must be powerful enough to required disk storage capacity would be apprOXimately 250 mega process the JIS transactions that will be entered, as well as bytes. Disk storage capacity i~ computed by multiplying data any other concurrent applications, such as the production of base si ze by 6 to allow for temporary di sk space for sarti ng forms and reports. Assuming a yearly booking/inmate custody reports, etc., and for manufacturer-specific minimum record or load of 20,000, the minimum CPU core required to support JIS block sizes, with 10 megabytes added for the storage of pro in the buffered version is 256,000 bytes. The core required grams, libraries, etc. will fluctuate upward as a function of the number' of inmate/ defendant l"econds maintained on-line, and the number of 3. Magnetic Tape Unit terminals accessing the data base. A magnetic tape unit is required for JIS implementation for Main storage must be capable of handling i/1~ computerls opera periodically backing-up the data base, writing inactive on-line ting system (OS) software as w~ll as the J!~ application pro records to a history file, and other file storage. A tape unit grams, although segmentation and virtual storage of the OS and is also required because the JIS software is delivered to the application programs have reduced the amount of main storage user on tape. The minimum specification for a tape drive is naquired. The minimum amount of main storage required for the that it operate at a density of 800 or 1,600 bpi (bits per inch), buffered version of JIS is 256,000 bytes, with 128,000 bytes with a tape speed of at least 12.5 ips (inches per second), required for the nonbuffered version. which translates into a transfer rate of at.least 10,000 bps (bits' per second). However, a faster tape drive is desirable, 2. External Storage e.g. one with a speed of 37.5 ips, because, although the density figures remain the same, it will provide a faster transfer rate The Jail Information System requires on-line disk storage for (30,000 bps) and, in general, is a better and more reliable the JIS data base, the JIS application programs, system needs piece of equipment. not specifically related to JIS, and other ~urposes. 4. fRT Terminals The total amount of disk storage, exprassed in megabytes, or millions of characters, depends on the size of the JIS data The basic data entry and inquiry device for JIS is a CRT ter 1,- base and on characteristics of the manufacturer's han~are and mi na 1• The fall owi ng 'features are requ; red of a CRT termi na 1 ,1:

V-4 V-5

I ;i . " used with buffered JIS: (1) a screen that displays 24 rows or other forms for which good print quality is needed. Full of 80 characters (for a total of 1,920 characters), (2) the character impact printer terminals fall between thermal and capability to receive and display an entire screen of data as dot-matrix printers in price and speed. The print quality is one block, (3) a "forms mode" or Ilformat" function, which equivalent to that of an office typewriter and speeds up to 45 divides the screen into unprotected data areas and protected cps (characters per second) are possible. label areas according to formatting characters transmitted by JIS and the operating system, (4) the capability to send back If the printer is to be used only for internal documents, th~m to the computer only the data entered in the unprotected fields the greater speed of dot-matrix terminals may outweigh the ne\~d on the screen, and (5) screen and cursor-control functions that for print quality. The difference in speed~ is substantial. clear the screen, "hornell the cursor (position it at the top Dot-matrix terminals are available with speeds in excess of left corner), and place the cursor at any point on the screen, 120 cps, but the fastest full-character print terminals gener as defined by line and character position. The terminal should ally operate at 30 or 45 cps. operate on a direct connection or leased telephQ~e line at a minimum speed of 2,400 baud (bits per second). It is also important to decide whether printer terminals must be operated independently of the CRT terminals, or whether ll Terminals used with the nonbuffered version of JIS require "slave terminals, which are usually less expensive, will be fewer capabilities than those used with the buffered version. adequate. Generally, slave terminals are sufficient if the Nonbuffered terminals transmit data in a character-by-character number of forms ~o be produced is low--as is usually the case (conversational) mode to the CPU. These terminals are less in implementations in which most forms are printed at the central expensive, but they require the CPU to do more message processing. computer location on a higher-speed printer. If many forms must Nonbuffered JIS requires only that the terminal be :capable of be printed concurrently with on-line update and inquiry activ asynchronous communication and that it have a clear screen ities, however, and if the forms are to be produced at the ter command and the capability of positioning the cursor at a. minal location, rather than at the computer, an independent designated line and column on the screen. printer terminal with a separate connection to the computer is preferable . . 5. Printer Terminals The optional features needed on hard-copy terminals are also The characteristics needed for printer terminals for JIS depend determined by implementation decisions. If continuous forms upon the specific purposes for which they are to be used. The. with sprocket feed are to be used, e.g. a booking register, least expensive hard-copy terminals use thermally sensitive then a pin-fed platen will be necessary. A friction or pres paper and print by heat rather than by impact. sure platen, like that on al1 ordinary office typewriter, will be sufficient if noncontinuous forms are to be produced. The print quality of these terminals is quite poor. The faster hard-copy impact terminals use dot-matrix characters to achieve At a minimum, a printer terminal for use with JIS must be high speed. The readability of dot-matrix characters is also capable of 30 cps print speed and have a pressure platen capa poor, so they are not usually acceptable foY' court documents ble of producing as many copies of multipart, noncontinuous , , V-6 V-7 : Ii q

... ~ ------~------(':.:

may have sufficient capacity to support JIS in addition to forms as the implementing agency is likely to use. It should other applications. In some instances, this may be done with offer full-character impact-printing using a typing element, no additional expenditures for computer hardware or software. a print wheel, or some similar mechanism, and it should either In others, it may require expanding the existing system by the be attached to a CRT terminal with which it shares a line to addition of some hardware components, most commonly main

I 1 the computer or attached directly to its own cable or telephone storage, disk drives, or communi'c(t,tions equipment. line connecting it to the computer .. Some implementations of JIS may require no print~r terminals at all, with all print Any booking/detention facility or pretrial release agency requirements met by the central printer. planning to implement JIS should also investigate the availa bility of data processing resources in other agencies within 6. Line Printers the local jurisdiction. Sharing a computer system with other agencies, particularly an existing system, provides additional The selection of a central printer involves some of the same benefits: shared responsibility for maintenance a~d the availa considerations as the choice of terminal printers. The amount bility of experienced personnel. A particularily advantageous of printing to be done will determine the print speed required. situation for JIS implementation would be in a jurisdiction This is a function of the booking and pretrial release load where the prosecutor's office has PROMIS operational on a being processed, and the reports and forms to be produced. If dedicated minicomputer. If main and external storage would only internal reports are to be printed at the central printer, accomodate the combined JIS/PROMIS system, the cost of system and all forms are to be produced at terminals, a full-character maintenance and a systems analyst's salary could be shared. line prInter may not be required. A dot-matrix printer may be usedo-at a substantial savings in cost. Although sharing a system may result in substantial cost savings, there are potential disadvantages to this method that should Impact printers with print speeds as high as 1,200 lines per not be overlooked. The agency using JIS will regard it as a minute are available, but for most users, a slower printe~ very high-priority computer task, whereas the host agency oper will be sufficient. For most JIS implementation, 300-600 lines ating. the computer may have different priorities. A shared per minute will be an adequate printing speed. system may also create data security and ct"iminal record privacy problems. Such problems may be best avoided by placing the 7. Advantages and Disadvantages of Various Sources of Computing entire JIS computer system under the control, and on the premises Capability of the user agency.

An agency implementing JIS can share a system with other local b.Operating a Dedicated System government agencies, purchase or lease a dedicated computer, or use a commercial service. If an agency does undertake to operate its own computer, there are a number of factors to consider. It is not unusual for a a. Sharing a System computer to be unavailable from time to time because of hard ware failures that may require as little as a few hours, or as Most untts of local government have access to a central data processing facility, and that local data processing authority I • V-9 V-8 ------,,-----~---- ~ -- -·------~------I

needed, and someone else is responsible for system maintenance II much as several days, to resolve. There may also be occasional and repair. The main disadvantage is that accountability is ~~ software failures in the maufacturer's oper~ting system programs limited because the user has little or no control over the I or in the JIS (or other application) software. The best way computer facility. This problem is more severe with commercial H l! to reduce the frequency and severity of hardware problems is to servi ces than wi th computers owned by another governmenta 1 ~ .1 require assurance from the supplier of the availability of pre entity in terms of scheduling of work and maintenance of il ventive and remedial maintenance. In much the same fashion, equipment. ~ Ii software maintenance should be available for the operating system II,I in the form of peri odi c releases of "fi xes ,i developed by the The selection of a data processing facility for JIS depends 'I !j chiefly, then, upon the following factors: cost, user agency Ii supplier. The jurisdiction operating the computer system must Ii control over the computer system and its priorities, availabil have personnel available to apply these fixes and to maintain d-I the JIS programs. ~Jhile these tasks should not require exten ity of programming and data processing management capabilities [j sive data processing support, someone must be available to diag in the user agency, and privacy and security considerations [1 H nose problems and to apply fixes, as well as to install any new related to the storage and retrieval of criminal justice data iI if versions of the software that become available. in the computer system. q ,) An agency that does decide to acquire its own computer system E. SYSTEM SECURITY should consider whether to lease or purchase the system. In general, purchase is preferable when the required funding is In planning for a JIS installation, consideration must be given to data available at the outset and when the system is to be used for '" base access. The Security programs included in the buffered version of JIS are a relatively long time. For single (or dual) agency dedicated (' ..... ) used to ensure that only authorized personnel have access to the data base and, use, .a minicomputer purchase/lease is the most cost/effective further, to define access in terms of which transactions can be retrieved and alternative. JIS conversion has been completed for t~e buffered for what purpose. and nonbuffered versions on minicomputer models of such manu facturers as Burroughs, DEC, ~nd Wang. In planning for a JIS The JIS system implementation manager should review entry and update trans installation, consideration must be given to the long lead actions with agency management to determine the kind and amount of security times required for the delivery of equipment. required. If multiple agencies are sharing the same system, it may be desirable to protect one agency's data from the scrutiny of another, or within a single c. Using COiiiilercial Services agency, it may be necessary to restrict data access according to the Y'esponsi bilities of each terminal operation. For example, in the Defendant Transaction

Another possible source of da~a processing capability is a SC1"'een, only certain terminals and operators should be capable of changing the ll service bureau, or time-sharing service. These are commercial data element "Release Date • services that purchase or lease large computers and then make them available to a large number of users on a time-shared On-line access to the JIS data base is permitted through validation of the basis. Users pay for only the fraction of the computer's terminal and recognition of the operator by entry of a password and user 10. capacity they use. The primary advantages of a time-sharing All JIS terminals must be so specified. A password determines the level of :,f arrangement are that the user pays only for the computer services access to the data base, from no access to any combination of initiate, modify, , V-l1 V-10 ~, ------~ ------J". r -

retrieve, or delete actions. Passwords may be restricted to a particular group of terminals by identifying related passwords and terminals with the same func • A review of the data quality edit routines that tion code. A password may be set up for the system manager that allows full have been implemented, and the initial and cyclic access on any terminal. modes of transaction screen sequencing that have been selected. F. TRAINING SYSTEM USERS • A discussion of the Summary Fields available in JIS that can make defendant processing more Previous systems experience indicates that the orientation and training of efficient. user group personnel will be the most time consuming task that must be accom • A technical discussion of such factors as (1) plished during JIS implementation. Personnel must be trained to use new forms, uploading of existing records, (2) parallel to follow new procedures needed for data entry and maintenance, and to make use operation during the implementation phase, (3) of system outputs. As the forms and procedures design progresses, descriptions daily start-up and shut-down procedures, (4) of new materials or procedures must be prepared. A plan for training personnel initial defendant entry, (5) data modification should also be developed by the system manager. (h' and ~o'~+~n"\.u;; I ~ "'" nJII, \ \J I nn_'~~~VII- I lin: ~f~qu'·ry'1 and forms production, (7) logging and recovery procedures, It will be incumbent upon the system manager to develop a user1s manual for and (8) system security. each agency utilizing the Jail Information System. As a minimum, a user1s manual should contain: I I"~ Training should concentrate primarily on forms and procedures used to gather, enter, and verify information, as well as on other operational uses of • A general orientation to the system which should t! C) the data base, e.g. making inquiries and generating forms Bnd reports. Sugges include a JIS function/transaction table similar liu tions to managers concerning report usage is an ongoing task, usually performed to that shown in Exhibit 1.2. f by the system manager once JIS becomes operational. ,,1,j 1 :1 • Data base do~umentation, similar to that shown ,.,] III G. JIS AS A JAIL/PRETRIAL RELEASE ADMINISTRATION AND MANAGEMENT INFORMATION in Appendix A, listing each transaction (with its ji I.J SYSTEM supPQrting data ~lements), a data element diction 11tl ary, and a table of indexed inquiries. II JIS was desi'gned to assist in jail/pretrial release administration and • An in-depth review of the specific transactions , . management, in addition to its basic inmate/defendant accounting functions. and inquiries that each agency will employ in Administration and management are served by surrunary information and repo,rts that defendant processing. can be generated by the system. The following printed system outputs were de- . • An in-depth discussion of the forms and reports , signed to facilitate jail/pretrial release administration: I' that will be produced by JIS to support the agency1s mission. 1. Bond Recap Log (by shift and day) - a summary of all bail money received;

2. Property Inventory Log (by shift an~ day) - a summary of c:) all inmate property confiscated;

" ,

V-12 :" I. V-13 •

1 / , . ------,---,--~------

3. Shift/Incident Log - a summary of incidents by shift; Daily Inmate Population: Counts and Population Types - a statistical report showing the total count, plus the number 4. Transportation and Movement Lists - a summary of inmate and percentage of inmates in each status, i.e. pretrial, appointments, scheduled events, etc., by shift and day; presentenced, sentenced, holds, enroutes, probation/parole violators, state/federal prisoners, etc.; 5. Visitor Log - a listing of visitors by inmate name; 3. Unsentenced Inmates by LenQth of Stay - exception reporting 6. Release Log - a listing of releases for each day; for excess-live length of stay in unsentenced status;

7. Inmate Program Participati'on (by programs and location) - 4. Type of Release - a statistical report showing the number a summary of inmates in each program at each location; and perc'entage of inmates released on/to jail citation, ROR, ba'il, third party, diversion, no complaint, time served, 8. Booking by Shift - workload statistics; sentence served, etc.;

9. Billings to Other Agencies - a summary of housing costs by 5. Length of Stay by Type of Release - a statistical table inmates held for other jurisdictions for reimbursement show"ing stay by release type which may indicate how delays claims; in inmate processing are impacting the jail population;

10. Release Date Calculation - computation of release date using () 6. Charge by Arresting Agency - a statistical table showing sentence length, good time credit, etc.; ~le sources of bookings by charges which may reveal an under utilization of citation release; 11. Pretrial Release Recommendation Report - the pretrial release unit's formal recommendation to the court; and 7. Jail Population Analysis/Profile Reports - any data elements in the data base may be analyzed singly in the form of a 12. Inmate Fund Accounting - audit tY'ail of all debits and credits f~equency table or in pairs in a crosstabulation table. - for. each inmate. This offers a powerful tool for jail population analysis to the jail administrator. With most jails at or approaching JIS has the capability of producing a number of reports useful for both jail an overcrowded condition, this capability can be used to and pretrial release management, for example: identify and analyze the ~auses of jail overcrowding, and develop appropriate policy and procedural counter measures; 1. Daily Bookings by Arresting Agency and Reason for Booking a sta tistical report showing the volume and percent of bookings 8. Pretrial Release Program Participation Report - shows the for arrests on a new charge (by arr,esting agency), warrant number and percentage of participants on each form of recog arrests, serving a sentence, holds by other agencies, state nizance release; and and federal prisoners, court remands, etc.;

. , . V-14 V-I5

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. \ / Y i 9. Pretrial Release FTA Report - provides summary statistics on the FTA rate for each type of recognizance release to program managers.

H. TECHNICAL SYSTEM DESCRIPTION, TRANSFER, AND OPERATION DOCUMENTATION

Since JIS represents an expansion of the basic PROMIS system software in terms of added data elements, transactions, inquiries, forms, and reports to support jail and pretrial release functions, the technical system description, transfer, and operation documentation for PROMIS i~ generally appli'cable to JIS. Volume I of INSLAW's PROMIS documentation, Technical System Description, describes the design philosophy of PROMIS and the technical details of system operation. Each subsystem, program, and system table in PROMIS is described in this volume. Volume II, System Transfer and Operation, is a guide for technical personnel on system installation and operation. Volume II contains a technical APPENDIX A discussion of computer selection, system generation, data base tailoring, on line data entry and retrieval, program execution procedures, inquiries, DATA BASE DOCUMENTATION forms, and reports. Both volumes are available from INSLAW in Washington, D. C. c (l

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1 1 JAIL INFORMATION SYSTEM Page-OJ JIS MASTER FILE LOGICAL DIAGRAM

.. ~.* ...... **.~ ·*·.*SChEDUlED EVE~T • • * •• *-** ••••••• *••• • * •••••••••••• * ••••• *.... EVeNT Il • ••••••• *.~.* •• *••• • * * ••• ~ ••••• ** •••••• * •••• INMATE ACCOU~T * ..• ••••• * •• ,* •••••••• • .* •••• **...... • ••• * ••••••••••••• ****. VISITOR •••••• VISITOP. CONTACT. * *****...... ~ •••• * •••••••••• )::> • I • ••••• * ••••••• * •••• * •••••••••••• _*.* •• N .*.** STATUS * •• *.. PROGRA~ • * *...... *** •••••••••••• *** • • ••••••••••••••••• * •• * •• •* I ... CIDENT • • *.** ••••••••• **.*. ** •••• _** •••• *.***. *** ••••• *.* ••••••• * DEFN •• ***. PROPERTY • • *.* •• * •• ~ ••• * •••• * ••••• ** ••••••••••• • • •••• * •••• ~*...... * ••• * ••••• • *... BOOKING *.*... CHARGE/DISP • • ••• * •••• * •• *...... A•• ** ••• ~** ••• * • ..** ••• ** •••• ~* ••• " • ••••• B!>NO /I * .*.* •• * ••••••• ~ ••• ·• *...... •...... ••••• PTR-RECOMMDT~ •••••• PTR VERIFICATN /I * * ••••••••••••••••• .* ••••••••••• *.*.* ·• .*...... •• **. HJlD •••••• HOlD NOTIFICATN * \ • ** •••••••••••••••• • • ••• ,. SENTENCE TIME • • ••• * •••• * •••• * ••• ~ • * •• *, •••••••••••••• ( ••••• MEDICAL ~JT~ • ,.~ ••• *~ ••••••••• ~. ( l,-'""), \. ' ,

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TRANSACTlC~ TABLE.

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CHARGE/DISP CHDS CD 05 D:F~ CO C01 Y DEF 10 CASENO V Y \1 N Y N N 099 Y ~OOIC NO e:>OI(NO Y Y V N N Y N (27 Y CHG TYPE CHGTYP Y Y Y N N N N an- y CHARGE nCCH .. y y y Y Y Y N 028 COUNT CHGCNT Y Y ~ N Y N N 165 CHARGE SCORE (ltGSCO N h N N N N N CI)3 INlTlAT3R CHGINT Y N N N Y N N 047 DISP IND o ISIND Y Y N N Y Y N G62 CASE NO CASENU ~ N N N N N N 162 INDICT NO INDNUI4 N N N N Y N N OJ2 DATE TRDATE N N N N N N N C11 DISP ACTh DSPACT N N H Y N Y N 059 DISP DA TE DSDATE N N N Y Y Y H CJ7 R~ASON REASON N N N V Y H N I CJ5 PROCEED EV,jI'RD N N N Y N Y N 008 P~OS PROSTI! N N N N N Y H h I )::0 01)9 JUCGE TJUDGE N N N Y Y N I 046 PLEA CHG PLECH:i N N N N Y Y N CJ1 (JZ4 DHNS!: ATTY COATTY N N N N Y N N 025 DEf~SE ATTY TYPE COATTP N N N N N N N 063 SENT TYPE SNTYPE N N N N Y N N Oe4 SENT !)ATE SNUTE h N N N Y N N OH S EM DESC SNDESC N N N N N N N 060 SEtH LENGTH SNLENG N N N t4 Y N N I li' Ob7 FINE DEFINE N N N N Y N H t) l 146 Ii

, OEFN DEFt. CS 01 nSE SY CJ1 Y Off ID CASENO REQ; OPT SY ST GEN N Y Y N 012 NAfile TRHAt1E Y Y N H Y N H 045 ADDI!ESS ADORSS N N N N Y N N 013 CITY TRC ITY H H N N Y N N I (,14 STATE TSTATE N N N N Y N N 015 ZIP ZIPCD!: H N N N Y H N 016 110e'F. PHONE HOTELE h N N N Y N N C19 NOTE FREFRM N h N 11 N N N O~O 900K STATUS STATUS SU""'ARY FIELD \' N N N 050 DATE :lOOKeD OTBOOK SUMMARY FIELD Y N N H C S 1 TII'E 'lOCKED T..,eOO( SUIolHUY FIELD Y Y N N \ ., C52 L~AD CHARGE LDCHRG SUI':MARY FIELD Y Y N N G5:! CUSTCDY STATU S CDSTAl SUMI4AI!V FIELD Y Y N N C54 CLASS DCUSS SU""A!lY FIELD Y Y t-I N U5 CC:LL R:>CI( C'3LOCK SUM~I\RY F HLD Y Y H N 056 (ELL D:CELL SU,.. ... AQY F HLD Y Y N N L57 SPEC tAL HEHMNT stACAl SUI'("'AQY FIELD Y Y N N C;f! ACC T 1Al ElAlAM SUMIo1ARY FIELD Y Y N N

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HOLD NOTIfICATN HN:>T HO 05 CAS~ HZ 0)1 Y OEF 10 C4SENO Y Y Y N Y N N 119 Y WARQA~T NO "'AR~NO Y V Y N Y N H C'J2 Y DATE TR04TE R~Q; OPT SYST G~N N Y H N ,~ OJ4 TlI4~ TTTIP1E Y N N N Y N N ". G12 N~"'E TRNA,..E Y N N N N N N (l t CZO OFFICER III BOGACY Y N N N Y N H 65

INC IDPH INCD 4R 05 O!:FN Ff 01)1 Y DfF IO CASENO Y Y Y N N N N 05~ Y CUSTODY ST~TUS COSTAl Y Y Y N N N N I ., (43 Y seQ ~o SEQ'4U"l y Y Y ~ N N I. CoJ2 y D4H TROATE Y y Y N N N N tJ4 Y TI~E TTT HIE REQ; OPl S':ST GEN N N N 154 INCID:t.T INCIDN Y N N N Y N N" C:13 INITUnR CHGINT Y N N N N N N 155 REBOOIO:O REBaOK N N N N N H N ') 0~9 P JOK "10 BOOKNO N N N N N H N \ 011 DISP At TN DSPACT N N N N N N N ':' 01)9 J UO 'if! TJUOGE N N N N N N N . 10]

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MEDICAL NOTE filE!> I .'4D OJ C ~SE CS C31 '( DE!' ·10 CASE~O Y j Y ,. N N N .. 0".. ~ Y $CQ toIO S:CNUI1 SYSTE'4 GE,.ERATEO N ,. N N 163 "EO[C _L PERS ".EDPf'I Y N N N N N N I 019 ~JT~ fRfFIlf"I1 N N N ~ N N H G,Q ,. » NOTE FREfRI12 N N N N N N I I 0'9 NOTE FREFII"'3 N N N N N N N 0:> 175

PROGRA'1 PROG OA 03 O~f"4 ff oa~ Y Off 10 CASENO Y Y Y N N H N 053 Y CUSTODY STATUS CDSlAT Y Y Y H N N H r.43 Y SEQ NO SEQNU~ Y Y Y ~ N N H I) 068 Y PROG TYPE PRTYPE Y Y Y N N N H [ OH PRO~IIAM PROGR!'! toI ,. N N N N N i r.7C OAT: ASSIGN OATASS N ,. N N ,. N N e71 TIME ASSIGN TH1ASS toI ~ N N N N N C10 OffIC ER 10 EOGACY \' Y N N N N N 160 SCHO CO'P OH: SCCOH N N N N N H Ii 048 O,.Pl Eli: DATE ClOHE "N N N N N N N 01t9 (O"PL ET E TYH (OTYPE N N N ri N N N C16 HOME PHlN': H()T~LE N N N N N N N

~ ,/ l) , 0~5 AOGHSS AOORSS N N N N N N N 019 HOTE fREfRH N N N N N N H 162

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1 .? 3 4 5 0 7 !! 9 10 11 12 13 14 15 16 TRANSACTION RECORD fILE REUH!> ------OAT_ ~L~~c~TS------REQUIftED SYST RPT CPT !'!GT TRANS NAMe CCi>E TYPE NJ H llooNEiI N~. k~Y t.I':',H: CJB3L A M 0 R£Q I'tOD SCHO RPT LNGTH

PTR-IlECOI'!:1DTN (C ONT) llt S,)LE Pf!lV PROVID N N N N N N N ~ G3B WEAPO .. USE W:APO'~ N N N N N N N U7 VICn" [NJ VIC:NJ N N N N H N N '" B8 DRIJ~ SALES SFU)RG N '" N N III N H 159 OQU3 VALU: DRGVAL N N N N III N N 140 PRI~R FTA's NOPTAS N N N N H N N 141 P!UJR REV PRIUV N N N N N N N 142 pqIOR Ai>OR PR IADO N N N N N N N 013 CITY TRC ITVl N N N N H N N C14 SHU TSTATE N N N N N N N 143 M' ?RtO~ ADD "PR lAD N If N .. N N N 144 PR03lPRL Off P'tOOff N N N N N N N 145 1'40 PROB/PRL MOPRO~ N N N Ii N N N )::0 146 rYPE N I E"PLOY EMPTYP N N N N N N I-' 147 E"'PL~YER E!1PLOr h N N N N N N 0 045 ADDRESS ADOR'iS N N N N H N N 013 ClTV TRC ITY2 N N N N N N N 017 eUSI"'ES3 PHOM BSTELE N N N N N N N 148 ill 0 .. JOB MOSJOa N N N N N N ! N R 149 A:m SAL SAl'RY N N N N N N N 150 I> 0. liSE DRU~I\L N N h N N H N Ij 151 yqs EOUC YRSEDU N N N N N N N 161 R:LIGION RELlGN N N N N N N N 245

SCrfEOULEI> EVENT SCHD SC 03 "s~ eli CIJ, Y DEF 10 CASEN~ V V Y V ~ Y N 041 Y Ii seHO DATE SCOUE Y V Y V Y N N 072 V SCHD TIIIJE SCTlHE Y Y Y N Y N N 073 Y SCHO EVENT SEVENT Y Y V N Y N N C20 OffIC ER II> BOGACY N N H N V N N ()'" 1 045 ADDU SS ADDRSS H N N N Y N N C74 TRA-'SP TRANSP Y N N N V N N 55

SENTENC~ TI"!E SE'4T Sf 03 C4S: cs • (I'll Y DEF 10 CASENO Y Y Y N Y N N \ " , en Y DATE TRDUE V V Y N N N N 043 Y SEQ N() SEONU" svsrE~ GENERATED N V N N 156 TRAil CO!)E ncaOE y N N N V N N CJ7 R~AS01.l REASON Y N N ~ V N N C62 "sc NO CASENU Y N N N Y ~l N OlD OffICER ID BDGACY Y Y N H Y N N 157 A~T (DAYS) "'; o AYAMT Y N N H V N N 44 '. ') (~') C' ( ., I' ,-,- \ "J' ,,' it'" ,., l' " .... ,... ;' . • .'~ Q /) t' ~. r 'it ...... -.~~' ...... '" .. !:l .;.,~ tV :.- f • " " .. ;;. ". t,.l

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VISHOFI CONTACT CNCT CN 05 CHE PR 0::11 Y DEF ID CASENO Y Y Y N N N N 012 y UM~ TRNAME Y Y Y Ii Y N N 002 Y DUE UDAlE Y Y Y N Y N N C04 Y TI"'= IT TI ME Y Y Y N Y N N 097 VISIT PURPOSE VISPUII N N N N N N N ". en DEPT TI.~E DETIfilE N N N N V N N 020 OFFICER ID BOGACY Y Y N N Y N N G19 NOT: FREfR"" N N N N N N N c."l. 019 NOlF. FREFR"'Z N N N N N N N 191

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1 2 4 5 DATA ELE"ENT 6 7 ! NO. NAMi: TRANS lGTH TYPE VALUE Oq SPEC RTN DESCRIPTIO~ ACTIONS ! Ii 057 SPECIAL ~REATHhT(CONT) PS-POT SUle PE-PSY EVU UB-UNUS :lEHA HT-HOSP TRAN U-AlCOHOLlC I PD-\'iRUii OEP , DB-DlAaHIC ~P-EPILEPTtC PD-PHY DISA8l 5D-S" DIET CR-CARDIAC ~ "P-MEt. DEFtNT I N N 058 ACCT BAL 3UAN( 11) NU"'- 2 PEC OEFN OB DISP DUE OSDHE ~s DATE DEFAULT - TODAY DEFN (HDS

060 REL PATe ItLPATE OS DATE /1' DEFAULT - TODAY DUN ('oJ. <. II 061 DAYS i SENT i>YHNT 03 NU'" NO DEC , Dk:/N 062 USE NO CASE'IIU 1Q FitEE FO~~ tHDS SENT 063 SE'H TYPE S~TYPE 02 ALPHA'Unc FI-f[NE tHOS PR-PRISON SP-SUSPENDED PB-PROBATION \ < I 064 SENT DATE SHDATE \i 10,1 DATE - DEFAULT - YODAY tHDS

065 SENT Di:SC SN!)t; it C2 ALPHABETIC CR-COMUflRENT CHOS eS-CONSECT IVE (~,- (--) LF-LIFE () t' '-' ?

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1 2 .3 4 5 6 DATA ELEI1ENT C05Jl 7 8 TRAf~S NO. NAfilE NA"~ LGTH TYPE VALUE OR SPEe RTN OESCR1 PTION ACTIO,.S

066 SENT LE~GTH o;II.LENG fRrE FORM c'· ' 12 eHDS

067 fINE DE F HIE 1~ NUfo!- 2 DEC eHDS

068 PROG TYPf PRTYPE C'2 ALf'He3ETIC DT-DRUG TREAT TRANSLATION SUPPLIED PROG AT-ALCOHOL YR VT-VOCTNL TRN Se - S UP ERe UST es-c ~UNSElING DE-DRIVER EO JD-JOB DEVlP OT-OTHER PROG

06~ .):> PRCGRAI1 PPJG~M 31 fitEi: fORM I PRO' N w 070 DATE ASSIGN O.lTASS 06 DHE OHAULT - TODAY PR06

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072 seHD TII1E SCn'lE 04 Tn:: Ii SCHD t1 . EVNT

:)73 seHD EVE:H SeVENT £:2 , ALPIlA3ETIC TRANSLATION RECORD CODE: ET DEFN seHD EVNT

074 TRA~SP HAN,)P 01 .lLPrtA'lET!C Y-YE i seHD ~-'40

075 EVE'" "EVE'll f'~ ALPHA3ETle TRANSLATION R~CJRO CODE: ET EVNT \ :- TEVE

076 TRA:4SHTlOI'4 "'~N5A !) fll[: FCQM "CCT

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08J AGE AliEA!iE Q2 NUI"EPIC LEADING HROS SUPPLIED DESC jI 081 HARkS DI"AAKS t~ I 3D FREE fOR'" DESe 082 US cn USAcn 01 ALPItA!JETIC Y- Y'E S DESC N··~O U"UNICNOWN

083 STATE 10 STATIO 1') fflEE FO iH'! DESt. 084 sst. SSNu-:e 09 I'4UI'IERIC LEADING ZEROS SUPPLIED DESC \ 085 HENflY FG,R HENF3R n FrfEE f 0 'HI DEse ()8~ F31 FGR FE: IF;;F 15 Pf= FC~I" DESC 087 NO PRIO'~ AR .~ °ilICliS C! tliUP"ER Ie LE~PING lERJS SUPPLIED DfSC ( I' ' .. (~ ) , - -.~,.--~.-. .~."" -. -_ ..... /' ' ""- f I '1 ,~ "

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DE SC OS$ DATE LAST ARR ARRDAT 1)'11 DAT:

LE~DING ZEROS SUPPLIED DESC oe~ NO PlUOR CONV PP.CONV Q~ NUMtlHC

DESC 09') LSCO~V C6 DUE

DESC Q91 LAST REL !)l DArREL O~ CHE

Q9Z LAST CLASS LCLASS 1") fiH': fOq,., DESC

DESC 093 LAST PTR RH LPTRi:C C~ ALP'"IA3ETIC ::IR-OIIN RECOG :t::o 'JL-BAIl I I N :IN-BOND Ul I DESC 094 REL PTR ilELFTR G1 ALP'lHETIC Y-YES N-~O U-UNKN()I.IN ! 095 FTA ON REL rr_REL 01 A!-PIIAiHTIC Y-YES DESC N-NO ~~~~ , U-UNK~O\jN Ij , DE.SC 09 S Dr-V LIe .~O DltVlIC 1') f'lE .: FOR'" I I CNCT 097 VISIT PU~POE Vl£PUP !') Fllt£ FORii'

DEFAULT .- N:JW CNCT 093 D£?T TIME :> ~ Tl "E I) .. TI1"E

PROP \ ::191 c:JCK NO ~OJt- ".. 0 1) , f ~E-: FOII~ 'WOK CHDS 90ND INCD o ,

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1 2 4 5 t. 7 ~ DATA ELEMENT CO:-:lL TRANS ~ NO. hAME NAY.E LGTH rtP: IIAlUE O~ SP :C IlTN DESCRIPTION HTIONS r\ It II 100 30Jk TYPe :fOJICTP 02 ALF'tl.oETlC F~.-FRESH A~ST BOOK WA-W4IlPfT ARST SS-SEr.T SUIINO CIl-CT REMAND CU-UNSNT CTRE PH-PIIoa HOLD 1 Rf:!-R:BOOKING ! TR-TRANSfER Afs-HSENTIA

101 Ali A RP T NO 'RR~IJ!o' 1') FREE FO~1IjI BOOK

INCi) RPT NO INCNuf'1 1J FREE Ff)~~ BD-OK

10j IIEHCl H'POUt.D VEHP'P 01 ALF~~3ETIC Y-YE ~ BOOK N-NO U-UNKNOWN

104 FACILITY FCLlTY 2:1 F ~H FORM BOOK

105 HD ACCT o'IFHCC Cl ~LPlinE TIC V-YES BOOK ~- .. O U-UNJ{NOI/~

10 :) DUTY NURH DNURSE O:! ALP'lA3ETIC BOOK

107 ARII DATE 4RRtTE Ci DATE nEFAULT - TODAY BOOk \

103 A:;CY ~:;E"'C\' 30 F ;IE: FOUl 3001( HOLD

109 BILL A.jCY ~UHY ~~ hP'lAaET I i: 9001(

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DATA EL£!1E'H DICTIONARY

1 2 '! 4 5 6 DATA ELEMENT 7 !I I cos :lL TRANS NO. ~AME NAI'.E LGTH TYPF. DE SCRIPTION ACTIONS I

110 PROP COM PRJPC~ 01 ALPHA3ETlC Y-YES BOOK ~-ijO U-UNK~OWN

111 W'Io CriK .., ... CHCK G1 ALPttABETIC Y-YE S BOOK N-NO U-UNKNOWij

112 10 CIiK IDCHCK 01 ALPHA3HIC Y-YES BOOK \ N-"O U-UNKNOWN

):> 113 NO OF CHG NU"ICHG C:? NUMERIC I LEADING ZEROS SUPPLIED BOND N '-l 114 REDUCE PlTN aEDUCT 01 HPHA3ETIC V-YES BOND N-NO U-UNKt.lOWN

11 S DATE GRANTED DATEGR O~ DATE DEfAULT - TODAY BOND

116 A'1T PHD A"':lUTN 1:) NlJr.- i! DEC BOND

117 SPEC C:)ND CNDns 15 F~EE FOR'" BONO

119 FACILITY FACl TY 2·] fRE: FOAI1 BOND

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120 DATE CC'H I SC OUECO DATE PROP

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O~TA ElE~EnT D[CTIO~ARY

1 2 l 4 ~ DATA ElE"'EHT CoJSOl 6 7 NO. UI! E 8 "'-,,!: lGTH TYPE VALUE OR SPEC RTN TRANS DE SCRI PTION ACTIONS 121 UflE CONf ISC TI'''IECO 04 TIYE DEFAULT - NOW PROP 122 ITEM TYPE !T!:"TY In hU"~IIIC 001-0 SH J02-COAT LEAPING ZEROS SUPPLIED PROP IJO!-S"'EAHR PROP J04-SHIRT PROP 005-SUCKS PROP 006-\)RESS PROP ;)07-SI( IAT PROP Il09-3l0USE ): I I 009-WALLET N 01iJ-HAND3AG 00 1J11-JA TCH ., 1l12-JEWElRY 01l-GUSSES Q14-CAHEICRTCH ()15-LI GHTER 016-pl( T KN IF E 017-CO"'8 018-"'1 S C CL OTH (U9-0THER 123 DESC . [JOESC FREe FOR" PROP PROP PROP PROP PROP I»ROP 124 AC TI :>1. At TI 1)t-4 (12 ALF ~A:!ETI C CP-C JI'IPl ET EO PQ-POSTPJ,.,i:t' PROP CA-C _NCELleO PROP CF-CJNFI SC HO PROP RE-II;:rURNED PROP TP-TO lRO PTY PROP \ 110-,.,oJV,=O PROP

125 STaR LCT ... HIJRED Cit f~fE FOq,.. .' \ PROP I, ( J I' , / . • . ... -; ,.,.. iJO' , I'

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DATA ELE~ENT DICTIQ~ARY

1 ~ 3 4 5 7 S DATA ELEMENT C,)~JL TRANS NO. NAI'IE NA./,:E LGHI TYPE DESCRIPTION ACTIONS

126 RCPT NUM RCPT~O ,11 F'H E FOil'" PROP .,. 127 RELEASED TO !lLSDTO .. ) FRlE FOR" PROP

123 RECC:'1"END :HCOMN 02 ALPtlA3ETIC OR-OIolN RHOG PTRR 9L-9AIL rlR-NO RELEASE :lR-BO~D REDUC TP-BD PARTY OT-OTHER

129 INTERVIEwER If',TVwR 15 FREE FORM PTAR :t:- I N 130 MONTHS PRES ADD ADTI"1E O~ NUMER It LEADI~G ZEROS SUPPLIED PTRR ~

131 MONTHS IN STATE STTIME 03 NU~ERIC LEADING ZEROS SUPPLIED PTRR

1H MARITAL STATUS "1/'RI:D 01 ~LPHA'HTIC S-SINGLE PUR

~ "I-fIIARR lED ~4 J D-DVORCED 11- loll DO II IE R , A-SEPARATED E-ENGAGED

133 CCHAeITA~T COrlA"T 25 FUE FOR" PTRIl

134 MONTHS COHA3 MOCOlle GJ NU14ERIC LEADING lEROS SUPPLIED P'iRR

\ 135 DEPENDNTS DfPI'.DT (,2 NUMERIC LEADING lEROS SUPPLIED prRR

136 SOLE PROV PRCVU: C1 AlFIlA':!ETIC V-YES PTRR ~-NO U-UNI

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1 2 5 DATA ELEi"E~T 7 !I NO. N4/"c , LGTIi TRA~S- I} DESCRIPTlO~ ACTIONS

137 VICTIM INJ 1 VI:I'IJ 01 ALPHABETIC V-YES ~ N-~O PTRP. H U-UNKN:>WN I f· 133 DRUG SALES ,I SfltlRG 01 HPtlA3ETIC V-YES ~-1'40 PUR U-UfHCNOWN

13~ DRUG VALUl: LEADING ZEROS SUPPLIED )::0 PTRR I w 140 PRIOR FTA's I 0 H LEADING ZEROS SUPPLIED PTRR Ii [1 141 PRIOR REV H LEADI~G HROS SlIPPLIED PTRR II fJ 142 PRIOR ADDR ;/ PTRR H " 143 MO PRIOR ADO il II L1 . LHDING ZEROS SUPPLIfD PTRR ~ ! 144 PRoa/PRL OFF PTRR I 14 S MO PROe/PRL LEADING ZEROS SlIPPLHD PTRR 14) EI1PLCY TYPE PTRR

147 Ei1PLCYE R PTRR I 1411 MO ON JOa I LEADING ZEROS SUPPLIED PTRR

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1 "2 ! 4 5 6 7 !I DATA ELEHE'iT C ~~ ,}l TRANS- NO. ""I1E ~A~E LGTH TVP: V'LU~ O;{ SPEC RTN DESCRIPTION ACTIONS

149 ANN SAL SHUY 05 NUMl'RIC LEADING ZEROS SUPPLIED PTRR

150 DIA U3E DP''JGAL 01 HPLfA'lETIC D-I)RUGS PTRII A-ALCOliOL 9-30TH .~ .e;.

II " 151 Y~S EOLe YRHOU 02 NU"':R"C LEADING ZEROS SUPPLIED PTRR ,} H II 152 CONTACT TYf' E CCNTYP O:! .lLPHA9ETIC TE-HLEPHO~E PTRY ij IP-IN PERSON fj !'lA-MAIL H 'H-OTHER W'. 11 )::0 'Ih I it ~151 COR~03RAH INFO INF:::C Cl ALP'lA9ETIC V-YES PlRY d ~-~o :'] U-"'NK"'O"~ II lj

154 INCIDENT I,..t;10N 5~ F~E!! FO~M INCD :1 H

155 R~SOCKei> II E::C :)It: Cl HPHA3ETIC V-YES INCD Ii

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1 2 r~ J 4 5 to 7 11 DATA ELE"ENT CO!:IlL 8 TRANS- NO. ufle N_"= LGfH II TYPE V_LuE OR SPEC RTte DESCIIIPTION ACTIONS

16J SCrlO COMP UTE SCCDAT OS DATE DEFAULT - TOOH ~'" ' PROG , I, 161 RELIGIO:' IIELIGN 02 ALPHH[T1C CA-CATHOLIC PUR :III-PROTESTANT H,-JEltUH IIIS-"USLI" ~N-N~NE i SP-SPEC lAL I ):; t I OT-OTHER w N I fl 162 INDICT NO IhDNUPI 03 FREE FORPI CHDS !II 163 MEDICAL PERS IIEDPEiR 15 fREE FOR,. MED! r.j Ii 164 P T R SCORE PH 51:0 03 NUfolERH PUR ~

165 CHARGE SCOR~ CH~SC(j ~ C1 NUMeRIC LEADING lEROS SUPPLIED CHDS f t~ . ! I

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