HIBSER YAMAUCHI HY Architects
Request for Proposal RFP 2016-17.03
Architectural Services
Pleasanton Unified School District
October 7, 2016
OAKLAND DAVIS LOS ANGELES 300 - 27th Street 2121 - 2nd. Street, Suite C108 7740 West Manchester Avenue, Suite 205 Oakland, CA 94612 Davis, CA 95618 Playa Del Rey, CA 90293 phone: 510.446.2222 phone: 530.758.1270 phone: 310.821.4500 fax: 510.446.2211 fax: 530.758.4789 fax: 310.306.9072 www.hy-arch.com 11.9 Attachment D hy-arch.com 1 of 86 October 7, 2016
Ms. Myla Y. Grasso, Purchasing Coordinator Pleasanton Unified School District 4750 First Street Pleasanton CA 94566
Dear Ms. Grasso:
Thank you for the opportunity to submit our proposal in response to Pleasanton Unified School District’s Request for Proposals for Architectural Services – RFP 2016-17.03.
As you will see demonstrated in our submittal, we have assembled a highly qualified team experienced in virtually all types of K-12 facilities.
HY Architects’ team offers you some specific advantages, which are detailed in the Executive Summary.
As the individual authorized to bind the firm by contract, and firm Principal, I am pleased to present to you the following submittal.
I, and the team, stand ready to answer any questions that you may have and to further present our expertise to you and your District through an interview.
Thank you for your consideration.
Truly yours,
Marcus Hibser, Principal [email protected] www.hy-arch.com
11.9 Attachment D 2 of 86
Tab 1
Executive Summary
11.9 Attachment D 3 of 86 EXECUTIVE SUMMARY
Brief Description of the firm
Legal Name Hibser Yamauchi Architect, Inc. (HY Architects), established in 1977, has been Hibser Yamauchi Architects, Inc. providing planning and design services to K-12 districts throughout California for 28 years. During this time, we have provided turn-key A/E services for virtually Type of Firm every type of project – from new campus construction to additions and HY Architects is a privately held modernizations. Our firm also provides campus master planning and facilities corporation, 51% owned by Ken assessments. We fully understand the importance of being prepared and Yamauchi and 49% by Marcus Hibser, and is a Minority Business Enterprise equipped to provide our services in a timely manner and on relatively short notice (MBE). to enable Districts to meet critical, and at times unpredictable, time deadlines and schedules. Number of Employees 59 Company-Wide HY Architects and our project team believe strongly that the facilities in which 25 in the SF Bay Area learning occurs matter significantly in relation to the overall outcomes for both Date Firm Established academic and social success. For this reason, all schools require extreme care in 1977 their planning, design, and development.
CA Business License HY Architects is a certified CA Corporation. Our City of Oakland Business License number is 1709925.
Architectural License No. C27362 exp. 1/31/2017 M. Hibser
Tax Identification Number
94-3170987
District’s Project Contact Marcus Hibser, Principal [email protected] Jorge Rico, Project Architect [email protected]
Office to Provide Services 300 27th Street Oakland, CA 94612 T: 510.446.2222; F: 510.446.2211
Our belief is that collaboration holds the key to good planning and design. We Agreement for Architectural relish the opportunity to work with District staff, site committees and community Services Hibser Yamauchi Architects (“HY groups to identify all opportunities that each project may have to offer. We also Architects”) received a copy of the function this way internally. HY Architects has unmatched expertise in standardized Agreement For development master plans for K-12 campuses/districts. We have been responsible Architectural Services used by the for all work for particular Districts and these plans and projects have ranged in size Pleasanton Unified School District, including the indemnity provisions and from small to extremely large. We know how to work with the District, teachers, professional liability insurance parents and community members to understand the unique needs of a campus provisions contained therein. If given and couple those needs with the needs of the District as a whole. the opportunity to contract with the District, Hibser Yamauchi Architects has no objections to the use of this HY Architects has a total staff of 59, including licensed architects with a number agreement. By virtue of submission, certified in other areas of expertise, including: ADA specialists (CASp), funding Hibser Yamauchi Architects declares specialists, LEED® Accredited Professionals, construction administrators, that all information provided is true contractors, and administrative support. and correct.
11.9 Attachment D 4 of 86
Executive Summary
Over the past 28 years our firm has established a specialty in public school design and construction. The first step in the process is to identify specific needs and assist in creating a strategy/plan. This involves not only examining the facilities, but also interacting with the district, campus staff, students and even parents. HY Architects has a proven ability to gain consensus among various stakeholders.
Key to our approach for any district is to understand the basic needs of an educational environment and designing spaces/buildings that are:
1. Flexible: Allow for change of educational use, change in methodology of teaching, and/or adaptation to technology advancement.
2. Durable: Building materials that are consistent with Facility standards but withstand abuse and maximize lifecycle costs.
3. Positive: Design aesthetics that are inspiring and appropriate provide a positive and enthusiastic attitude by both the students and faculty.
4. Engineered: Design educational spaces and/or buildings, which are engineered appropriately, such as designing classroom spaces with sufficient natural and artificial lighting, acoustically balanced, and well ventilated / HVAC controlled.
5. Sustainable: Many of our staff, including our consultants, are LEED Accredited Personnel. Although we may not be designing your project to be officially LEED certified, we will recommend products and building systems that conserve energy, recyclable, and durable. Also, provide landscape design with durable to extreme weather conditions, including snow/frost and drought tolerant. We are familiar with the Natural light in classroom requirements/standards to meet the criteria of California High Performance Schools (CHPS) program. 6. Functional: We pride ourselves in listening to faculty and understanding their specific needs, yet assisting the school facilities in maintaining standards. We are confident in our abilities in working with general classroom spaces as well as special educational spaces such as shops, theaters, music & art rooms, kitchens, computer labs, wet/dry laboratories, gymnasiums, student centers, and administration / counseling. 7. Advanced Technology: Provide start-of-the-art teaching facilities for both students and faculty. 8. Safe & Secure: We are very conscious designers when it comes to designing spaces and buildings that are safe and secure. Ample night lighting, well designed/engineered traffic flow and parking, and vandal conscious building design. Also, we would incorporate specific design issues to your site as safe & sheltered walkways (consider frozen walkway hazard) and structural snow load design and/or retrofitting.
11.9 Attachment D 5 of 86 9. Accessible: As Access Compliance reviewers for the Department of the State Architect (DSA), we are very familiar with barrier free design to provide equal access to all students, parents and staff.
10. Comfortable: We strive to provide well designed, climate controlled indoor environments, including sun protecting sun shade areas.
HY Architects has experience in virtually every project types and space on a K-12 campus. We have vast experience in classrooms, science labs, multipurpose spaces, STEAM, gymnasiums, technology upgrades, computer labs and CTE spaces. Since we have been responsible for minor and major modernizations as well as campus additions and campus replacement projects, we employ efficient infrastructure and building system upgrades and replacements.
We partner with districts to help them stretch every dollar that they have to put forth in a facilities related project. We do this through developing dual purpose solutions to campus issues, evaluating traditional built vs. modular building possibilities and examining construction alternative delivery options. Our strategies have saved districts significant funding that can then be applied to other Campus addition facility needs tin the district.
HY Architects has completed hundreds of modernizations, additions, new building designs as well as complete campus replacements for our K-12 clients. We believe in using a collaborative approach to design and planning, partnering with districts to deliver projects on time and budget. In the past three years alone, we have completed over 50 K-12 modernizations and/or new construction projects.
Stakeholder Involvement
Our design philosophy and process is all about partnering with the Pleasanton Unified School District to understand your specific needs, and fulfills your goal. Our entire approach is centered on addressing your needs and delivering an end . product that exceeds expectations
HY Architects has a very community-based approach to our design, which we believe will fit very well within the context of the Pleasanton USD. What this means is that our team considers it essential to have the involvement of a variety of stakeholders in our projects.
Our process involves all of these groups and integrating their needs at every stage of planning and design development. Regardless of a project’s size, we pride ourselves on being able to listen to the users and staff and adapt to their needs, program criteria, and design ideas into the final design product. Stakeholder engagement We have a long history of working with many different school districts of varying sizes and many unique political environments. This experience has taught us that each district has individual needs that are specific to that place.
You will see throughout this proposal that our efforts to engage with all stakeholders is what sets us apart from other firms. Out team members are adept at working with varied groups and using diverse opinions and needs and creating a better project that works for all parties. With our process of engagement each committee member will feel heard and respected. This ultimately helps us create a better project and educational environment.
11.9 Attachment D 6 of 86
Fitting Seamlessly Into the Pleasanton Unified School District
At HY Architects, we pride ourselves on our working relationships. We have worked with a number of school districts on large bond measures, which have required us to coordinate with other architects, district staff, construction managers, and multiple construction modalities. This experience has taught us that a successful project is much more than simply good design. It requires an ability to work within established systems and processes as part of a team committed to the successful completion of the entire facilities program.
Good Design Without the Designer Ego
Our firm's philosophy of architectural practice is very simple: Every client has needs that must be equally balanced. Our goal is to combine those needs, budget requirements, and where appropriate the public’s interests, into a comprehensive architectural solution. Regardless of a project's size, we pride ourselves on being able to listen to your needs and develop a quality design that provides great public buildings that will enhance the education of future generations.
Design issues for school buildings are unique. Planning for current needs as well as for the future are important factors as campuses continue to expand due to increased enrollment and class size reduction. As technology advances, districts are constantly adding infrastructure for new teaching elements, campus computer networking and advanced intercom and communications systems. Many districts are looking at ways to increase the energy efficiency of their new and existing buildings in order to decrease expenditures for operating campus systems. In Garden adjacent to science addition, the wear and tear on a school building easily exceeds other building classrooms types. Consistent and constant use, as well as the demands students place on a building, are demanding and intensive on the components of its systems.
Schools must be more welcoming, more durable, quieter, better lighted and more easily maintained than other building types. Our goal is to understand the particular needs and issues which school districts face and help them to reach their goals. Our hope is that we will leave the district with a facility, which they will be proud to leave as a legacy.
Improving Learning and Academic Achievement Among Students
HY Architects are experts at working with stakeholder groups to ensure that all programmatic requirements are met and that 21st Century learning environments are part of every design. Our modernization and replacement campus projects include award winning designs as well as unique learning environments to create total campus learning opportunities – where every space on the campus provides a learning opportunity – including historic timelines in playgrounds, use of native plant materials to integrate into science programs, development of indoor and outdoor breakout teaching areas, integrating family support facilities into the Science classroom meeting new campus and creating joint use facilities shared with the local community. common core curriculum HY Architects is an award winning design firm that will work with the Pleasanton USD to create the learning environments that you need to best serve your community.
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Tab 2 Table of Contents
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What’s Inside
1) Executive Summary 2) Table of Contents 3) Staffing Resources 4) N/A 5) Project Experience and References (Company, Employees) 6) Legal Issues / Litigation 7) Technical Competence 8) Fee Estimate Range / Terms 9) Appendix – Exhibits
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Tab 3 Staffing Resources
11.9 Attachment D 10 of 86 STAFFING RESOURCES
Identify three (3) persons that will be principally responsible for working with the District. Indicate the role and responsibility of each individual.
Marcus Hibser, Principal in Charge –Mr. Hibser is a hands-on working Principal at Hibser Yamauchi Architects. In this capacity, he always remains active throughout the duration of each project assignment. Marcus utilizes his 26+ years of K-12 design experience, leading the design team and Site Committee through project development. Marcus will be participating as the Principal-in-Charge for the Pleasanton USD. He leads Board presentations and participates in community presentations and stakeholder involvement sessions.
Jorge Rico, Project Architect – Jorge will serve as the main point of the contact for the Pleasanton USD. He will be responsible for overseeing the full design aspects of each project assignment. He will also coordinate the subconsultant design products within the HY scope.
Tim Steele, Project Manager/Educational Planner – Tim will use his 12+ years of experience to manage project teams, client and consultant relationships, staffing projections, contract negotiations, scheduling, design direction, technical reviews, regulatory agency interface, bid and construction close-out.
MARCUS HIBSER, AIA, LEED AP Principal-in-Charge
Hibser Yamauchi Architects (MBE) JORGE RICO, LEED AP Project Architect
Hibser Yamauchi Architects (MBE)
HY ARCHITECTS SUPPORT STAFF
TIM STEELE, CASp Architects, Educational Plan ners, State Project Manager/K-12 Agency Advocates, DSA Closeout Educational Planer Specialists, Interiors, ADA Specialists, 3D Illustrator, Production Staff , QA/QC and Hibser Yamauchi Architects (MBE) Construction Administration Manager
Civil Engineering – KISTER SAVIO & REI (SBE) Structural Engineering – KAM YAN & ASSOCIATES (SBE) Mechanical Engineering – CAPITAL ENGINEERING CONSULTANTS (SBE)
Electrical Engineering – WHM, INC.
Landscape Architecture – GATES + ASSOCIATES (SBE/WBE) Cost Consulting – LELAND SAYLOR ASSOCIATES (DVBE)
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Provide a brief resume of individuals on the team that will be working directly with the District. These resumes must represent projects over the last five (5) years. Please also indicate the number of years the individuals on the team have been employed by the firm.
Hibser Yamauchi has included resumes for our three staff members, as well as our proposed subconsultants, below. All the projects highlighted on the following resumes have been completed over the past 5 years.
As indicated in the organizational chart above, we have a full staff dedicated to educational planning, design and production who will be involved in the Pleasanton USD projects.
Marcus Hibser, LEED AP, AIA Principal Hibser Yamauchi Architects, MBE in
Charge Marcus Hibser has more than 26 years of vast experience with K-12 public school projects. Mr. Hibser has strong organizational skills and is responsible for all contractual matters and oversees the design process. He has expertise meeting CHPS criteria for K-12 schools, has an excellent working relationship with DSA and
leads community outreach sessions. Marcus participates in ongoing, continuing
education through the Coalition for Adequate School Housing (C.A.S.H.) and other professional associations focusing on K-12 education facility design. Marcus is also a member of the AIA. Relevant projects over the last five (5) years include:
EDUCATION o MLK, Jr. Middle School Modernization/Reconstruction, Hayward Unified School District B.A. Architecture o Dover Elem. School Campus Replacement, West Contra Costa Unified School District University of Southern California o Fairmont Elementary School Replacement, West Contra Costa Unified School District
REGISTRATION o Five Campus Modernizations, Mill Valley School District Registered Architect, CA: C27362 o New Ocean View Elementary School, Albany Unified School District NCARB Certified o South San Francisco High School Biotech Lab, Genentech , South San Francisco USD LEED AP o New Construction and Modernization – Bubb Elem., Mountain View Whisman SD YEARS WITH THE FIRM o New Construction and Modernization – Landels Elem., Mountain View Whisman SD 21 Years o New Construction and Modernization – Huff Elem., Mountain View Whisman SD
o New Music Classroom Addition and Modernization, Pacific Grove Unified School District o STEM Classroom Building and Culinary Arts Building, Temecula Valley USD o Prescott Elementary School Modernization, Oakland Unified School District
o Kensington Elementary School - Modernization / Additions, West Contra Costa USD o Career Tech and Additional Classroom Wing, Albany Unified School District o Korematsu Middle School Campus Conversion, West Contra Costa USD o Various Modernizations/New Modular Classrooms/ADA, Pajaro Valley USD o Hercules Middle / High School New Science Complex, West Contra Costa USD o Career Tech/Classroom Building Addition, Martinez Unified School District
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Jorge Rico, LEED AP
Hibser Yamauchi Architects, LBE Project
Architect Jorge Rico will serve as the Project Architect for the Pleasanton Unified School District. Jorge contributes over 30 years of design expertise to the District. Jorge provides unmatched experience with all project types including: Life Safety/Security; 21st Century Learning Environments; New Science and Technology Facilities; Energy and Water Efficient Designs; Modernizations; and New Construction.
Additionally, Jorge has extensive experience facilitating community and District stakeholder groups and is highly skilled at interpreting results and communicating to gain consensus. Relevant projects over the last five (5) years include:
EDUCATION o Dover Elem. School Campus Replacement, West Contra Costa Unified School District B.S. Architecture o Dover Elem. Synthetic Turf Playfield Replacement, West Contra Costa USD University of California, Berkeley o Dover Elem. MPR Demo/Site improvement, West Contra Costa USD
REGISTRATION o Fairmont Elementary School Replacement, West Contra Costa Unified School District Registered Architect, CA: C21286 o New Ocean View Elementary School, Albany Unified School District LEED AP o Albany Middle (San Gabriel site), New Career Tech& Classroom Wing, Albany USD
YEARS WITH THE FIRM o Korematsu Middle School Campus Conversion, West Contra Costa USD 6 years o Hercules Middle / High School New Science Complex, West Contra Costa USD
o St. Helena Elementary School Modernization, St. Helena Unified School District o New Auditorium – St. Helena High School, St. Helena Unified School District
o Martinez USD, District-Wide Master Facilities Plan o Alhambra High, Career Tech/Classroom Building Addition, Martinez USD
o Alhambra High, Modernization, Martinez USD o San Rafael City Schools, District-Wide Master Facilities Plan o Crespi Middle School Roof Replacement, West Contra Costa Unified School District o Melrose Leadership Academy Roofing Replacement, Oakland Unified School District o Rusdale Academy Roofing Replacement, Oakland Unified School District o Thornhill Elem Roofing Replacement, Oakland Unified School District o 50 Campus Master Facilities Plan, Los Angeles USD o Venice High, New Lunch Pavilion/Student Store, Los Angeles USD o Venice High, Small Learning Communities Conversion/Campus Upgrade, Los Angeles USD o Silveyville Elementary Modernization/Upgrade, Solano County Office of Education o Golden Hills Elementary Modernization/Upgrade, Solano County Office of Education
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Tim Steele, CASp Project Hibser Yamauchi Architects, MBE Manager/
Educational Tim Steele is a highly experienced Project Manager for K-12 educational projects. Planner In this role, he will work in close association with Marcus, Jorge, and the team’s consultants. Tim has 12 years of experience with educational planning as well as designing and managing K-12 facilities and has been responsible for initial concepts through construction administration. Tim has broad experience completing both new construction as well as modernizations for all types of school projects including: Life Safety/Security; 21st Century Learning Environments; New Science and Technology Facilities; Energy and Water Efficient Designs; Modernizations; and New Construction.
Tim also offers a unique perspective as a former teacher bringing an experienced user’s viewpoint to his design approach. Additionally, Tim is a registered Certified Access Specialist (CASp) with the State of California and will work with the team to determine ADA compliance for the District. Relevant projects over the last five (5) years include: EDUCATION M.A., Architecture Yale University o Aptos Middle School New Classroom Addition and Modernization, Pajaro Valley USD School of Architecture o Mar Vista Elementary, Modernization, Pajaro Valley USD B.A., Architecture, Oberlin College o Rio Del Mar Elementary, Modernization, Pajaro Valley USD
REGISTRATION o Valencia Elementary Schools Elementary, Modernization, Pajaro Valley USD Licensed Architect CA: C22767 o Aptos High School ADA compliance, Pajaro Valley USD CASp #690 o St. Helena Elementary School Modernization, St. Helena Unified School District
YEARS WITH THE FIRM o New Auditorium – St. Helena High School, St. Helena Unified School District 2 years o 17 Campus Accessibility Improvements, Oakland Unified School District
o Campolindo High Multipurpose Modernization, Acalanes Union HSD o Campolindo High Music Buildings Modernization, Acalanes Union HSD o College Park High, Portable Classrooms, Mt. Diablo USD o Concord High, Portable Classrooms, Mt. Diablo USD o Mt. Diablo High, Portable Classrooms, Mt. Diablo USD o Northgate High, Portable Classrooms, Mt. Diablo USD o Bernal Middle School, New Gymnasium, Oak Grove Unified School District o Logan High, Tennis Center, New Haven Unified School District o Logan High, Childcare Facility, New Haven Unified School District o 21st C. Classroom Prototypes (1 test classroom- 14 district campuses), Upland USD o Upland High School, Building N – Vocational Arts Facility Modernization, Upland USD o District-Wide Bond Measure Facility Assessment/Estimates (for Measure E), San Ramon Valley Unified School District: . California High School . Monte Vista High School . Dougherty Valley High School . San Ramon Valley High School . Diablo Vista Middle School
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Civil Engineering – KISTER SAVIO & REI (SBE)
KISTER, SAVIO & REI, INC. is a locally owned, multi-discipline civil engineering and land surveying consulting firm. Our firm began surveying in 1927 with Donald Kister; in 1963, we expanded to Civil Engineering with the addition of Michael Rei. We have extensive Surveying and Engineering experience in the Contra Costa County area including but not limited to: Grading Plans, Drainage Plans, Road Improvements, Utility Plans, C.3, Engineer’s Estimates, Erosion Control Plans, Property Boundary Surveys, Design Level Topographic Surveys, Subdivision and Parcel maps, GPS surveys, ALTA Surveys, Geotracker Surveys, construction layout and staking and Acting City Surveyor for the cities of Richmond, Pinole, El Cerrito, Hercules and San Pablo. We, also, coordinate with subcontractors for Aerial Mapping and Utility Surveys and provide supplemental support.
Matthew L. Rei, RCE, LLS
Principal Kister, Savio & Rei, Inc., SBE
Civil Engineer Matt Rei has 31 years of local experience in Civil Engineering design and Land Surveying for public and private school districts in the San Francisco Bay Area, including West Contra Costa, Mill Valley, Oakland, Berkeley, Orinda, The Athenian School, Prospect-Sierra, and the University of California.
o EDUCATION Dover Elementary School Campus Replacement, West Contra Costa USD B.S. Civil Engineering o New Ocean View Elementary School, Albany Unified School District University of California, Berkeley o Kensington Elementary Modernization/New Classroom Construction, WCCUSD
REGISTRATION o A Method Public School Playground Improvements, Richmond Charter School Registered, CA: o New Parking Lot Improvements, Greenwood Academy (Former Gompers), WCCUSD RCE 39863 o Pinole Valley High School Offsite Public Improvements, WCCUSD LLS 7115 o New Modular Building & Fire Line, Glorietta Elementary School, Orinda Union SD
YEARS WITH THE FIRM o New Modular Building, Wagner Ranch Elementary School, Orinda Union SD 31 Years o New Kindergarten Playground & Parking Lot, Wagner Ranch Elementary School, OUSD
o New Modular Buildings & Fire Line, Jepson Middle School, Vacaville USD o Jefferson School Portable Replacement, Oakland Unified School District o EBI Campus Site Master Plan Improvements, Emeryville o Athenian Music Building, Danville
o Hercules Middle/High School Field Lighting/Miscellaneous Site Work, WCCUSD o New Day Care Building & Parking Lot, Stonehust Elementary School, Oakland USD
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Structural Engineering – Kam Yan & Associates (SBE)
Established in 2003, Kam Yan and Associates has been providing structural engineering services to our clients on K-12 facilities on a continuing basis. We pride ourselves in providing innovative design and offer solutions for challenging demands. We have state of the art analytical tools that enable us to provide performance-based engineering design that is safe and cost effective. For the past 10 years, we have successfully completed school projects that range in sizes from $1 million to $45 million.
Kam Yan, SE
Principal Kam Yan & Associates, SBE Structural
Engineer Mr. Kam Yan has more than thirty years of experience in structural design and
seismic retrofit of buildings. Mr. Yan has been the project manager on a wide variety of projects for the city of Oakland, city of San Francisco, Alameda County and other public agencies. He has also been involved in design, plan check and
peer review for hundreds of school buildings in Northern California. He will be the
Principal-in-Charge and project manager for this project. Mr. Yan has a strong technical back ground and will be responsible for direct contact with our clients and other consultants on this project. Relevant projects over the last five (5) years include:
o Dover Elementary School Campus Replacement, West Contra Costa USD EDUCATION B.SC.civil Engineering o Korematsu Middle School – Campus Reconstruction, West Contra USD M.Sc. Structural Engineering o Fairmont Elementary School Campus Replacement , West Contra Costa USD Texas A&M University o Stonehurst Elementary School, Oakland Unified School District
REGISTRATION o Madison High School campus replacement, Oakland Unified School District Registered Structural Engineer, CA: o ASCEND School, Oakland Unified School District S3312 o Urban Promise – New Academy, Oakland Unified School District YEARS WITH THE FIRM o Lincoln Elementary classroom building, Oakland Unified School District 14 Years o San Marine middle School Multipurpose building, Novato School District
o San Ramon middle School Multipurpose building, Novato School District o Burbank Pre-school, Oakland USD o Sand Piper Elementary school, Las Gatos USD o Parker School Oakland USD o Frank McCopin Elementary school Modernization, San Francisco USD o Mckinley Elementary school Modernization, San Francisco, USD o Guadalupe Elementary school Modernization, San Francisco USD o Yick Woo Elementary school modernization, San Francisco USD o Montclair Elementary School campus construction, Oakland USD
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Mechanical Engineering – Capital Engineering (SBE)
Capital has provided professional mechanical engineering services since 1947. For over six decades, Capital has developed strong partnerships with architects,
school districts, construction managers, and contractors in the design and construction of K-12 campuses. Capital is recognized for its engineering expertise and energy efficient mechanical designs, encompassing more than 5,000 educational facilities across 100 school districts with construction values over $4 billion completed under the State School Building Program.
Thomas Duval, P.E., LEED AP
Principal Capital Engineering Consultants, Inc., SBE Mechanical
Engineer Mr. Duval leverages over 36 years of mechanical experience on a multitude of projects, with an emphasis on educational facilities. This translates to solid project management practices and innovative approach to sustainable building processes from design to construction. His experience includes new facilities, as well as
additions and renovations, which have interfaced with operational systems,
minimized disruptions, and allowed existing facility functions to continue. One of Tom’s areas of expertise is the design of high performance sustainable projects for LEED and CHPS certification. Tom serves as a mentor and quality control coordinator for the Education Team at Capital. Relevant projects over the last five (5) years include: EDUCATION o Ayers Elementary School, Mount Diablo Unified School District B.S. Engineering Technology o California Polytechnic State University Calistoga Elementary School, Calistoga Joint Unified School District o Concord High School, Mount Diablo Unified School District REGISTRATION o East Avenue Elementary School, Hayward Unified School District Professional Engineer, CA: M22836 CO: 32742 o Franklin High School, Stockton Unified School District LEED AP o Freeman and Gibson Elementary School, Woodland Joint Unified School District
YEARS WITH THE FIRM o Hidden Valley Elementary School, Mount Diablo Unified School District 33 Years o Longfellow Middle School Cafeteria and MAC, Berkeley Unified School District
o Lowell High School, San Francisco School District o Meadow Homes Elementary School, Mount Diablo Unified School District o Monte Vista High School Gymnasium, San Ramon Valley Unified School District o Mountain View Elementary School, Mount Diablo Unified School District o Oakland High School, Oakland Unified School District o Oak Ridge High School, El Dorado Union High School District o Parsons Junior High School Performing Arts, Enterprise Elementary School o Ponderosa High School, El Dorado Union High School District o Riverview Middle School, Mount Diablo Unified School District o San Juan Unified School District Master Plan, San Juan Unified School District o San Ramon Valley High School, San Ramon Valley Unified School District o Shore Acres Elementary School, Mount Diablo Unified School District o Silverwood Elementary School, Mount Diablo Unified School District o Stone Valley Middle School, San Ramon Valley Unified School District
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Electrical Engineering – WHM Incorporated
On November 1, 1976 Stephen C. Hansmeyer, as President, joined with Richard A. Madden, as Vice President, to form the firm of WHM Incorporated, Engineering Consultants. Prior to the formation of WHM, Stephen C. Hansmeyer was principal for two years in the firm of Wilson and Associates from which WHM Incorporated was derived. The original firm of Wilson and Associates had a 12-year history of providing qualified, creative and effective professional services for projects of all size and complexity. These services are continued to provide the WHM client with state-of-the-art engineering and design capabilities. Active participation by the principals is assured to all clients regardless of project size or scope.
Stephen C. Hansmeyer, PE
Principal WHM Incorporated, Electrical Engineering Consultants
Electrical Engineer Stephen Hansmeyer has more than 40 years of vast experience with various types of educational, commercial, healthcare and municipal projects. He will be the Principal-in-Charge for all Pleasanton Unified School District projects. Mr. Hansmeyer has strong organizational skills and is current with all applicable codes
and life safety standards. He has extensive experience with DSA and CHPS
projects. His project experience includes remodeling and new construction for K- 12 for lighting, power, fire alarm, data networking and security systems. Relevant projects over the last five (5) years include:
EDUCATION o Visitacion Valley Middle School Modernization, SFUSD Electrical Engineering o Coronado Elementary School, New Campus, WCCUSD Commercial/Residential Controls o Jefferson Elementary School, New Library/Admin Addition, BUSD Industrial Electronics/Robotics o Hercules Middle / High School New Culinary Arts Complex, WCCUSD REGISTRATION o Korematsu MS Campus Conversion - STEAM Program, WCCUSD Registered Professional Engineer, CA: C-1717 o Alvin Hatch Elementary School, Modernization and New Construction, Cabrillo USD o Cunha Intermediate School, New Gymnasium, Cabrillo USD YEARS WITH THE FIRM o Additional Classroom Wing – San Gabriel Site, Albany Unified School District 40 Years o Central Elementary School, New Campus, TUSD o Warm Springs Elementary School, New Classroom Building, FUSD o Blue Hills Elementary School, Modernization, Cupertino USD o Montclaire Elementary School, Modernization, Cupertino USD
o Hyde Middle School, Modernization, Cupertino USD o Marin Elementary School, New Campus, Albany USD o Dougherty Valley High School, Classroom Building Expansion, SRVUSD o Hercules Middle / High School New Science Complex, WCCUSD o Dover Elementary School Campus Replacement, West Contra Costa USD o Fairmont Elementary School Replacement, West Contra Costa USD o New Ocean View Elementary School, Albany Unified School District o Kensington Elementary Modernization / New Construction, WCCUSD
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Landscape Architecture – Gates + Associates (SBE, WBE)
Established in 1977, Gates + Associates is a 34-person Landscape Architecture, Urban Design and Land Planning firm located in San Ramon. Our continued success is due to our unique blend of strong design skills, awareness of
environmental and cultural settings, understanding of construction realities, and commitment to consensus building. Gates has designed numerous outdoor campus environments for schools throughout the Bay Area. Designing sustainable, healthy spaces that promote learning through play, outdoor science and health curriculum, and social interaction are design priorities. As part of our commitment to sustainability in the landscape, we regularly include in our designs advanced storm water management techniques, recycled materials, site-sensitive and native plant palettes, water-efficient irrigation practices, and the use of non- potable water sources.
Charles Gardella, RLA
Gates + Associates, SBE, WBE Landscape Architect Charles Gardella has worked on a wide range of public and private projects with a focus on construction documentation and administration. His technical expertise makes him an exceptional Project Manager. He has managed many K-12 schools, college and office campus projects and is highly familiar with their unique issues.
Chuck is well versed in the design of LEED, CHPS and Bay-Friendly projects. He is a
Bay-Friendly Qualified Landscape Professional and an Accredited Green Roof Professional and therefore has extensive sustainable design expertise. Relevant projects over the last five (5) years include:
EDUCATION o Korematsu MS Campus Conversion - STEAM Program, WCCUSD B.S. Landscape Architecture o Korematsu Middle School Green Roof, WCCUSD University of California, Davis o Ralston Middle School Campus Modernization, BRSESD REGISTRATION o Central Elementary Campus Modernization, BRSESD Registered Landscape Architect, CA: 4721 o Cipriani Elementary Campus Modernization, BRSESD YEARS WITH THE FIRM o Dover Elementary Campus Improvements, WCCUSD 18 Years o Fox Elementary Campus Modernization, BRSESD
o Nesbit Elementary Campus Modernization, BRSESD o Monte Vista High School Library, SRVUSD o Murray Elementary Campus Modernization, DUSD o Dublin Elementary New Campus, DUSD o Castilleja School Campus Improvements, Palo Alto, CA o St. Raymond School Campus Improvements, Dublin, CA o Las Positas College Campus Improvements, CLPCCD o Mission College Campus Improvements, WVMCCD o Doris-Eaton School, San Ramon, CA
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Cost Consulting – Leland Saylor Associates, DVBE
Leland Saylor Associates is a certified disabled veteran owned (DVBE) and small business (SB) construction consulting firm providing expertise in the areas of estimating, scheduling, value engineering, and claims analysis. Lee Saylor started the original Saylor estimating firm in 1957 and the current corporation is one of the largest cost consulting firms in the United States with 5 offices estimating over 300 projects per year from multi-billion civic programs to small office tenant improvements. Each year the staff is called on to estimate more than forty billion dollars of construction projects, in aggregate.
Jeff Saylor, LEED AP, AIA Senior Leland Saylor Associates, DVBE Cost
Estimator Mr. Saylor has over 15 years of experience developing cost estimates for K-14 facilities, as well as state office buildings, municipal offices and other civic facilities. Having extensive experience with DSA and OPSC requirements, Mr. Saylor is responsible for developing the majority of Saylor’s K-12 cost estimates.
He has participated in hundreds of renovation and new construction projects for
numerous K-12 District programs including San Rafael, Santa Rosa, Hayward, San Leandro, Oakland, San Jose, West Contra Costa, San Ramon, Palo Alto, San Francisco and numerous other Bay Area schools. o EDUCATION San Francisco Unified School District – 2003, 2006, 2011 Proposition ‘A’ School Bond Building Master Plan and Design, ($1.3 B) B.A. Business o Marysville Joint Unified School District-wide Estimating Chico State University, CA o San Ramon Unified School District Bond Program PROFESSIONAL ASSOCIATIONS o Oakland Unified School District – Master Plan Unit Cost Update and Cost Models American Society of Professional o East Ave Elementary School, Hayward USD Estimators (ASPE) o Fairview Elementary, Hayward USD o Bishop Elementary School, Sunnyvale Unified School District YEARS WITH THE FIRM o Mar Vista HVAC Modernization, Pajaro Valley Unified School District 17 Years o Center for Community Life, Emery USD
o Fairmeadow Elementary School, Palo Alto, CA o Duveneck Elementary School, Palo Alto, CA o John Swett High School Renovation, John Swett USD o Aragon High School, San Mateo Union High School District o Mission San Jose High School, Fremont USD o San Ramon Unified School District Bond Program o Willow Creek Academy, Sausalito, CA o San Lorenzo Library Building Extension. San Lorenzo, CA
Projects in Pleasanton (older than 5 years): o Foothill High School New Classroom/Lab Building o Amador High School o Livermore / Pleasanton Fire Station #7 o Pleasanton Library Renovation, o City of Pleasanton Office Remodel o Pleasanton Fire Station #4 o Staples Ranch Park
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Tab 4 N/A
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Tab 5
Project Experience and References
11.9 Attachment D 22 of 86 PROJECT EXPERIENCE AND REFERENCES
Please provide at least four (4) clients over last five (5) years for whom your firm has provided full service architectural work similar to what is being requested in this RFP.
Hibser Yamauchi Architects’ philosophy of architectural practice is very simple: every client has needs that must be equally balanced. Our goal is to combine those needs, budget requirements, and where appropriate the public’s interests, into a comprehensive architectural solution. This strategy works particularly well with School District projects that involve a substantial number of different stakeholder groups.
HY Architects has committed to improve the overall condition of schools in California. As a result, our history has been to provide extensive services to school Districts throughout the state. Our efforts include master planning and feasibility studies, site programming and planning, community outreach and school design for projects as small as single portables to whole campus modernizations and large school replacements.
Our goal is for the schools we design to perform well over time by enhancing the school community, melding the school to fit the needs of the teaching styles and to minimize life cycle costs. We have proven expertise in reducing construction, utilities, and annual maintenance costs as a result of our design work.
Our site planning includes emphasis on environmental quality, including daylighting, thermal comfort, acoustics, and ventilation. Designing sustainable, healthy spaces that promote learning through play, outdoor science and health curriculum, and social interaction are design priorities. We emphasize the creation of appealing central gathering spaces and outdoor classrooms with planting and/or shade structures to enhance comfort. We also value incorporating learning opportunities into the landscape, such as student gardens and sustainable design approaches with interpretive potential.
HY Architects has significant experience working with districts similar to the Pleasanton USD. We embrace these stakeholders and provide forums for their input, but at the same time know how to manage the process and move projects forward to meet program, budget, schedule and delivery methodology alternatives.
Following this page we have included several clients and relevant projects – all completed within the past five (5) years – including all information requested in the RFP. We invite Pleasanton USD to contact any or all of the references provided herein.
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MLK, Jr. Middle School Modernization/Reconstruction Hayward Unified School District – Hayward, CA
HY Architects worked with the Hayward USD to complete an extensive modernization, addition and campus reconfiguration on the 55-year-old, 17.69 acre MLK, Jr. Middle School campus to create a complete campus realignment. Work also included providing joint-use facilities for the local community.
YEAR(S) Design provides breakout spaces around all buildings and central courtyard 2010-2012 with wireless connectivity for student use, allowing the school to expand
instructional area beyond classroom walls. System is a backbone which allows INSTITUTION Hayward USD for future expansion and changes without need to replace expensive infrastructure CONTACT PERSON Classrooms upgraded to provide state-of-the-art technology, including smart Dave Gallaher, former Chief Facilities Officer boards for instruction and connections to allow participation by students in an T: 510.305.0920 interactive classroom setting [email protected] New school library is configured for new learning possibilities - with work DOLLAR VALUE areas for small group activities, computer work stations, wireless connections $30,911,700 for personal devices and individual study areas
DURATION Design also includes media / computer center for intensive instruction and 31 Months campus designed to utilize the latest technology in every space
Design and construction of new multi-purpose and gymnasium buildings Project delivered with zero change orders and 9 months ahead of schedule
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Existing Science Classroom New Science Classroom
Music Classroom Arial view of campus w/PV Panels
MPR Converted to New MPR Library
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Dover Elementary School Campus Replacement West Contra Costa Unified School District – San Pablo, CA
HY Architects was retained by the District to design a replacement campus to the existing outdated 600-student elementary school. As a first step, we met with YEAR(S) District administrators, faculty, the Citizens Oversight Committee and others to 2007-2012 determine the programmatic needs of the school. Simultaneously, we conducted a complete building evaluation survey of the building. INSTITUTION Once this information was gathered, we developed several options including basic West Contra Costa USD retrofit, partial demolition and replacement coupled with renovation as well as
CONTACT PERSON total facility replacement. The District elected to replace the existing buildings Luis Freese with a new school. The transformative issues included addressing: District Engineering Officer Constrained site, campus and neighborhood security issues, overpopulation of T: 510. 620.2159 [email protected] aging portable classrooms, existing campus layout which hampered supervision New classrooms meet CHPS daylighting standards to inspire learning DOLLAR VALUE $22.560,000 Unique student and community support programs: counseling; music/movement; tutoring, conflict resolution; adult ESL; after-school DURATION programs; social services referral center; habitat garden, edible garden and 4 yrs. 11 mo. (phased) nutrition programs
Recipient of the American School Design charrettes allowed stakeholders to see impact of decisions on & University “Outstanding program, budget, on the site and neighborhood, and safety Design” award New school buildings developed using modern Mexican architecture style for CHPS 100% Design Standard inspiration, respecting the heritage of the community and providing contemporary reference
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Existing science classroom
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Fairmont Elementary School Replacement West Contra Costa Unified School District – El Cerrito, CA
The new Fairmont Elementary School is a replacement for a 50-year-old campus hosting 600 Pre-K through 6th grade including 10% who are special education
YEAR(S) students. This 3.4-acre campus project includes a 2-story classroom and 2012 – TBD (On Hold) administration wings, a multi-purpose building and stand-alone special education pre-k and kindergarten spaces.
INSTITUTION • Designed non-traditional learning spaces at the request of staff by creating West Contra Costa USD three themed outdoor learning gardens and by incorporating “breakout” CONTACT PERSON spaces as learning zones in corridors Luis Freese • Tactile surfaces incorporated into architecture as an instructional supplement District Engineering Officer for special education students T: 510. 620.2159 [email protected] • Campus designed as a universally accessible campus with shallow slopes at walkways to avoid ramping and provided play structures accommodating DOLLAR VALUE wheelchair bound students $31,123,000 • Site’s small size required two story buildings - light wells incorporated into a DURATION major circulation spine provide natural light to the ground floor corridor space TBD • Final design meets CHPS 100% daylighting criteria with the resulting side benefit of reducing electrical utility bills Recipient of the C.A.S.H. 2013 Leroy F. Green • Buildings are designed to block out light rail noise from BART tracks that run Design Award of Merit along the edge of the property • Learning environments inspired by local context: CHPS Designed - Outdoor eco-learning zones in tree groves - Science & Edible teaching gardens - Local history timeline & regional map
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Existing science classroom
Design Charrette Workshop
Total Learning Environment – Touch Panels In Corridors
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Five Campus Modernizations Mill Valley School District – Mill Valley, CA
Hibser Yamauchi Architects was responsible for the extensive modernization of five YEAR(S) campuses in the Mill Valley School District: Old Mill Elementary – 2010-2012 Park Avenue Elem. – 2011-2012 1. Old Mill Elementary School Strawberry Point Elem – 2010-2011 2. Park Elementary School Tamalpais Valley ES - 2010-2012 Mill Valley MS – 2010-2014 3. Strawberry Point Elementary School 4. Tamalpais Valley Elementary School INSTITUTION 5. Mill Valley Middle School Mill Valley School District A highly involved and engaged parent community
CONTACT PERSON Design charrettes with stakeholders to identify deficiencies, needs and Pete Norgaard, Bond Program and opportunities Construction Management, Van Pelt Construction Services Evaluation of space, design solutions and remodeling classrooms to provide 21st T: .707.438.3790 Century Learning Environment [email protected] Modernization elements included: replacing outdated fire alarm systems, DOLLAR VALUE telecommunications and electrical system updates, incorporating ADA compliant Old Mill Elementary - $3.4M features, lighting upgrades, new roofing and building maintenance issues Park Avenue Elementary - $2.9M Strawberry Point Elem - $1.1M Site improvements encompass constructing solar-ready covered outdoor eating Tamalpais Valley ES - $3.3M areas, and resurfacing deteriorating concrete and blacktop Mill Valley MS - $700K Design for all campuses founded upon the educational specifications and guiding DURATION principles established by the District - safety, optimized learning environment, Old Mill Elementary – 5 Months fiscal responsibility, flexibility, accessibility, maintainability and sustainability Park Avenue Elementary - 5 Months Strawberry Point Elem - 5 Months Middle school work focuses on technology and accessibility upgrades to lay the Tamalpais Valley ES – 7 Months groundwork for complete campus replacements while maintaining up-to-date Mill Valley MS (ADA) - 7 Months facilities for students’ education CHPS Design Standards created green environment and cost savings for district
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11.9 Attachment D 31 of 86
New Ocean View Elementary School Albany Unified School District – Albany, CA
HY Architects was recently awarded the site master planning and design of a YEAR(S) replacement elementary school for the Ocean View Elementary School site in the 2015-2017 (est) Albany USD.
INSTITUTION The project involves extensive stakeholder meetings to determine the needs of the Albany USD district, users and surrounding community. HY has facilitated stakeholder involvement to discuss programming issues and achieve buy-in from the respective CONTACT PERSON user groups on the overall plans for the facility. Allan Garde, Chief Business Official T:510 558-3750 The new school will include a comprehensive program with: [email protected] standard, specialized and special education classrooms DOLLAR VALUE $21,000,000 (Budget) administration suites
library DURATION TBD food service
other support functions
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Stonehurst Elementary and New Child Development Center Oakland Unified School District – Oakland, CA
HY Architects has been responsible for both modernization and new construction YEAR(S) work at the Stonehurst Elementary school campus. 2009 – 2014 (multi phases) Work commenced with 54,000 SF complete modernization project of main academic building: INSTITUTION o 25 classrooms Oakland USD o multipurpose room CONTACT PERSON o music/drama auditorium Mary Ledezma, Project Manager o administration offices Facilities Planning and Management o library T: 510-535-7055 [email protected] As part of ‘Phase I’ of this modernization project, six new concrete foundation portables were constructed to add to the existing six portables onsite DOLLAR VALUE Major building exterior aesthetic improvements and site improvements $3,369,753 (Phase 1) included landscaping, paving, playground striping and new play structures DURATION Due to the magnitude of the modernization work, six temporary portables Varied by phase were installed to allow for continuous phased construction throughout a two-year construction schedule
Once this work was complete, HY Architects was called upon again to design the
replacement of the existing Stonehurst Child Development Center with a new facility including a new building with three classrooms, administration, outdoor play space and parking. These facilities are CHPS designed.
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Existing science classroom
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South San Francisco High School Biotech Lab Genentech – San Francisco, CA South San Francisco Unified School District – South San Francisco, CA
YEAR(S) Genentech has developed a partnership with the South San Francisco USD to 2016-2017 develop a biotechnology curriculum for secondary education to be used to teach high school students throughout the district. INSTITUTION Genentech and As part of this program, Genentech Foundation is developing a new building to South San Francisco USD the South San Francisco High school, campus – a “Science Garage” to house and
CONTACT PERSON teach biology, chemistry and the biotech curriculum to high school students. Victoria Vargas, Project Manager The new Science Garage facility focuses on accommodating programs to equip Swinerton Mgt. & Construction students for STEM careers. T: 415.672.5418 [email protected] The Science Garage comprises approximately 8,000 SF of laboratory and flexible
DOLLAR VALUE classroom and computer space and will serve up to 36 high school students and $6,000,000 (Budget) teachers per class period for biotechnology education. It has a construction budget of $6M. DURATION TBD Upon completion, the new Science Garage facility, will be donated to the District.
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SSFHS Science Garage Location
SSFHS Science Garage Conceptual Floor Plan
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New Construction and Modernization – Elementary Schools Mountain View Whisman School District – Mountain View, CA
HY Architects was selected, and is currently working on three separate, yet similar elementary school campuses for the District – Bubb Elementary, Landels Elementary and Huff Elementary. The projects at all three campus sites will be broken into two phases and include both new construction and modernization. All YEAR(S) three campuses have a current estimated construction cost of $14M. 2016- TBD Phase I of the projects include: INSTITUTION Design and Construction of a new 6,000 sf multipurpose building Mountain View Whisman USD Relocation of 5-8 portables per site to provide space for the new CONTACT PERSON multipurpose building Robert Clark, Chief Business Official, T: 650.526.3550 Site work for new fire loop road and hydrants [email protected] Phase II of the projects will include:
DOLLAR VALUE General modernizations including lighting controls, emergency evaluation $14,000,000 (Est.) systems, ADA Upgrades, replacement HVAC equipment, finishes and cabinetry DURATION TBD Conversion of the existing multipurpose space into a library and special
education classrooms Expansion of standard classroom areas (960 sf) by 400 sf for conversion to kindergarten classrooms Extensive remodeling of the Administration building.
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New Music Classroom Addition and Modernization Pacific Grove Unified School District – Pacific Grove, CA
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The work at PGUSD includes complete campus modernization projects and additions/new construction. HY Architects is responsible for all project work and provided full design and construction administration services.
YEAR(S) Work encompassed: 2009-2012 o redefining the campus site plan
o new classrooms buildings additions INSTITUTION o Pacific Grove USD outdoor spaces to enhance learning opportunities o an amphitheater for small gatherings and assemblies CONTACT PERSON o Science, Art, Home Economics classroom remodels Dr. Ralph Porras, Superintendent o auditorium alterations T: 831-646-6520 o new music building [email protected] o track and field renovations DOLLAR VALUE o new district office $1,400,000 (Music Building) o a new district corporation yard $2,700,000 (Modernization) $1,900,000 (District Office) HY Architects successfully led process to involve community and gain $1,300,000 (District M&O) consensus in decision making $406,000 (Track & Field) Site Improvements DURATION District additionally selected HY Architects to provide design services to 36 Months (all projects) improve campus safety by developing plans to reconfigure a section of public CHPS Standards Design street that currently divides the middle school campus
Design includes two cul-de-sacs to form a paved pedestrian walkway that will Fully Occupied Facility with Phased Construction connect the athletic field block to the main campus block Design of a new play area equipped with play structure, resurfacing existing blacktop areas for game play, and an alternate outdoor seating area .
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11.9 Attachment D 39 of 86
STEM Classroom Building and Culinary Arts Building Temecula Valley Unified School District – Temecula, CA
HY Architects, in association with MGPA, designed a new two-story classroom building. The new building will add a much needed expansion to the Temecula Valley High School campus. The new two-story, 36,000 SF classroom building includes:
YEAR(S) o eight state-of-the-art science classrooms on the first floor: four chemistry 2014-2016 labs, four biology labs, lecture and work areas and a large central prep INSTITUTION area for staff Temecula Valley USD o twelve standard classrooms on the second floor
CONTACT PERSON The circulation space between traditional classrooms has been designed as Janet Dixon, Director of Facilities oversized ‘street’ to provide collaborative workspace, “learning on display” and T: 951.506.7914 [email protected] small break out spaces. Windows into the corridors provide a view into the classrooms.
DOLLAR VALUE The new science classrooms have been positioned on site to expand and connect $18,000,000 / $439,659 (2-Story/ Culinary Building) (Est.) with existing science program, creating a science nexus for the campus. This also eliminates the current science program that is scattered in portables throughout DURATION the campus.
24 months The second story has been designed to include a large ‘central street’ as opposed
to a standard corridor. This ‘central street’ incorporates a large breakout area in
the middle of the building as well as small meeting areas – enabling teachers and
students to access alternative learning spaces and breakout areas.
The building, along with a Culinary Arts Building that the team has also designed, has been sited on the campus to establish a central quad -- creating a sense of place on the campus and designating a central gathering place for students.
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STEM Classrooms (above) Culinary Arts (below)
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Kensington Elementary School - Modernization / Additions West Contra Costa Unified School District – Kensington, CA
This project involved the complete modernization of the existing elementary school campus, as well as the construction of a new 11,000 SF 2–story classroom/library building to replace existing portable buildings on the campus YEAR(S) and a new preschool. 2007-2015 (various projects) • Besides the renovation of all classrooms and administration expansion, the INSTITUTION new building addition houses the library, computer lab, science and West Contra Costa USD multipurpose music/art classrooms.
CONTACT PERSON • Existing spaces between classroom wings were converted into learning Luis Freese District Engineering Officer courtyards and are accessible from individual, adjacent classrooms. T: 510. 620.2159 [email protected] • Project utilized energy conservation measures with the inclusion of building insulation and energy efficient heating, lighting and window systems DOLLAR VALUE throughout the existing and new buildings $12,355,890 (Modernization)
DURATION • Designed preschool as part of this project – Kensington Neighborhood School - 2 yrs. 11 mo. (Modernization) located on the Kensington Elementary School campus
• Preschool complex includes three portables to support two preschool classrooms, one daycare classroom and administration. Own outdoor play
area and shares multi-purpose building with elementary school
HY Architects has been responsible for smaller, subsequent projects through 2015 on this campus.
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Existing science classroom
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Career Tech and Additional Classroom Wing Albany Unified School District (San Gabriel site) – Albany, CA
Included in to our Master Planning work for the Albany Unified School District, HY Architects is currently working on the site master planning and expansion for the YEAR(S) Albany Middle School. 2014-TBD Located on the San Gabriel site, across the street from the middle school, this new, INSTITUTION 12,000 sf, $10M building will house: Albany USD st Classrooms – both traditional and flexible 21 Century teaching spaces CONTACT PERSON Career Technical classrooms and workspaces Allan Garde, Chief Business Official, T: 510 558-3750 The San Gabriel site poses significant logistical challenges for the siting of the new [email protected] building. The site is very narrow and abuts San Gabriel Avenue as well as an
DOLLAR VALUE existing classroom building. $11,310,000 (Est.) The facility will be incorporating flexible and technologically advanced classrooms DURATION while also keeping life safety and security at the forefront of the design. TBD Also located in a residential neighborhood, the building needs to remain unobtrusive to the surrounding area. A two-story facility is able to accomplish both goals by adhering to the contextual surroundings and providing the square footage needed for teaching space on the constrained site.
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11.9 Attachment D 45 of 86
Korematsu Middle School Campus Conversion West Contra Costa Unified School District – El Cerrito, CA
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HY Architects was hired by the West Contra Costa USD to do a seismic retrofit and modernization for the Portola Middle School. As the project developed, the district made the decision to abandon the existing school site and move the st middle school to the closed Castro Elementary site – converting it to a new 21 Century Middle School – now known as Korematsu Middle School.
YEAR(S) The Korematsu Middle School project included a conversion of the elementary 2012-2016 campus to a new middle school including seismic retrofit, modernization, upgrade and addition. INSTITUTION West Contra Costa USD The project site required a sensitive design response to many conflicting demands, including maintaining scenic vistas, respecting an adjacent public CONTACT PERSON use park, addressing student arrival and traffic, and providing new, state-of- Luis Freese the-art, flexible educational facilities. District Engineering Officer T: 510. 620.2159 The master plan study included a series of community outreach meetings [email protected] within a community that was generally opposed to the project and a complete DOLLAR VALUE EIR for the final selected relocation site. HY Architects worked closely with $44,000,000 District staff and the community to develop school options that minimize any potential impacts and develop the best educational environment DURATION 4 yrs. 11 mo. Flexible learning environments including a math / science wing that supports the STEAM learning concepts/process and two ROP lab learning spaces
Korematsu Middle School Multi-purpose room not only accommodates the food service needs of the Library is a Collabetition Award campus, but converts it into a state-of the art performance venue. It includes Winner for “design element” a full stage with light, projection and sound systems. Sound baffles drop from and a CHPS Design Standard soffits on the walls and the open ceiling includes sound reflecting clouds in the Design trusses to create the correct acoustic balance for performances.
Joint-use that allows for flexibility as well as more community and neighborhood integration within the school facility.
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Existing science classroom
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Various Modernizations/New Modular Classrooms/ADA Pajaro Valley Unified School District – Watsonville, CA
Hibser Yamauchi Architects is currently working on several projects throughout the YEAR(S) Pajaro Valley Unified School District. The projects are taking place on multiple 2016- TBD campus types. The various projects currently being undertaken include:
INSTITUTION Aptos High School Pajaro Valley USD Pathway of Travel modifications at the High School site for ADA compliance CONTACT PERSON Howard Cohen, District Planner Aptos Middle School T: 831-786-2100 Demolition of 7 Portable Classrooms [email protected] Addition of 9 new modular classrooms DOLLAR VALUE ADA compliance in restroom facilities throughout the campus Aptos HS - $40,500 Aptos JHS - $264,150 Mar Vista ES - $449,004 Mar Vista, Rio Del Mar and Valencia Elementary Schools Rio Del Mar - $70,800 Valencia ES - $189,600 Demolition of Portable Classrooms Addition of modular classrooms DURATION TBD Administration facility modernization ADA compliance across all campuses
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11.9 Attachment D 49 of 86
Hercules Middle / High School New Science Complex West Contra Costa Unified School District – Hercules, CA
HY Architects is responsible for designing a new science complex for the adjacent Middle and High School campuses. Both science classroom complexes total 29K SF. YEAR(S) The new science classroom complex is composed of: 2012 – TBD (On hold) o 6 science lab classrooms for high school and 5 science classrooms for INSTITUTION middle school West Contra Costa USD o a small group breakout area for each
CONTACT PERSON o teacher prep for each Luis Freese o conference space for each District Engineering Officer T: 510. 620.2159 It is attached to a new science library and common meeting space that can be [email protected] used for large school and community gatherings.
DOLLAR VALUE The high school science classrooms accommodate core classes including $12.3M (Budget) biology, chemistry and physics but also accommodate a biotech program DURATION unique to this school site. TBD The commons gathering area is the focal point of the new building, providing educational exhibits/presentation areas, banquet/dining and special event CHPS Standards Design space.
The science classrooms accommodate the middle/high school curriculum and include a garden supporting both the science/culinary arts programs.
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11.9 Attachment D 51 of 86
Career Tech/Classroom Building Addition Martinez Unified School District – Martinez, CA
New Modular Classroom Building Addition Alhambra High
As the first phase of work from the district-wide master plan, completed by HY Architects, we are currently designing a new classroom building addition and several modernization projects throughout the Alhambra High School campus.
YEAR(S) The new classroom building will be a 13,000 SF modular building that includes: 2016-2017 a computer science classroom
special ed (high school students) life skills classroom INSTITUTION Martinez USD special ed (18-22 year olds) life skills classroom
leadership classroom for CTE program CONTACT PERSON Rami Muth two elective classrooms Superintendent T: 925-335-5800 breakout spaces [email protected] common area for student collaboration and meetings before, during and after school DOLLAR VALUE $5,850,000 (est.) The modernization projects will be executed in three phases and include:
converting an existing metal shop to a new CAD/Drafting skills lab DURATION TBD converting existing space into a new digital arts and digital photography program modifying existing classrooms
designing a new science/lab classroom
All spaces will include flexible, modular furniture in order to provide maximum flexibility and configurations for teaching.
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Digital Photography Classroom Alhambra High Modernization
New Science/Lab Classroom Alhambra High Modernization
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Tab 6 Legal Issues / Litigation
11.9 Attachment D 54 of 86 LEGAL ISSUES / LITIGATION
If any of the following has occurred, please describe in detail: 1) Failure to enter contract or professional services agreement once selected.
2) Withdrawal of a proposal as a result of an error. 3) Termination or failure to complete a contract. 4) Debarment by any municipal, county, state, federal, or local agency. 5) Involvement in any litigation, arbitration or mediation. 6) Conviction of the firm or its principals for violating a state or federal antitrust law by bid or proposal rigging, collusion, or restrictive competition between bidders or proposers, or conviction of violating any other federal or state law related to bidding or professional services performance. 7) Knowing concealment of any deficiency in the performance of a prior contract. 8) Falsification of information or submission of deceptive or fraudulent statements in connection with a contract. 9) Willful disregard for applicable rules, laws or regulations.
HY Architects has never: failed to enter contract or professional services agreement once selected
withdrawn of a proposal as a result of an error been terminated or failed to complete a contract been debarred by any municipal, county, state, federal, or local agency has a conviction of the firm or its principals for violating a state or federal antitrust law by bid or proposal rigging, collusion, or restrictive competition between bidders or proposers, or conviction of violating any other federal or state law related to bidding or professional services performance concealed any deficiency in the performance of a prior contract falsified any information or submission of deceptive or fraudulent statements in connection with a contract willfully disregarded applicable rules, laws or regulations
Involvement in any litigation, arbitration or mediation. In 2004, our firm was enjoined into a dispute between Orinda Union School District and the general contractor over a faulty mechanical unit installation. The issue was settled out of court (Orinda Union School District vs. McCrary Construction, Case #C0401021).
In 2006, the West Contra Costa Unified School District was provided a faulty soils report for a project for which we were the architects. Although no claim was made, in an effort to assist the District in recovering losses we were able to contribute to the District’s loss, which was paid, in part, by insurance.
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Tab 7 Technical Competence
11.9 Attachment D 56 of 86 TECHNICAL COMPETENCE
The successful firm will demonstrate through the RFP that the firm has the professional capability and resources to be a full service architect that can facilitate and oversee the planning, design, bidding (alternative delivery methods may be used), construction, closeout and occupancy of the project, and work with state and local agencies where necessary.
a) What special strengths will HY Architects’ team provides valuable strengths to Pleasanton USD as illustrated your firm and team bring to throughout this response. However, below we have described special strengths any project and how do these that are not highlighted elsewhere in our proposal. strengths set your firm apart from others? Hibser Yamauchi Architects has a specialized expertise in K-12 project design with a particular expertise in design of modernization, new construction, modular buildings, and/or other capital projects projects. Our team has completed hundreds of projects with similar scopes to your proposed modernization projects. We look at modernization projects as not just a ‘fix’ for the facility, but an opportunity to enhance the ability to deliver education, reduce maintenance and improve the overall life of the building.
HY Architects prides itself on delivering superior value on every project. We do not approach projects from the standpoint of simply addressing scope. We will work with the Pleasanton USD not as our client but as our partner. This means that we join with you to execute your aspirations and goals for all projects, beyond the written scope of work. Our goal is to support the District to create transformative projects that result in a creative environment for education. We do this with the expectation that all stakeholders will not only participate in the process, but be fully engaged.
HY Architects is one of the leading design firms in California for K-12 schools. We are dedicated to educating oursleves on the lateest inoovations in K-12 educational design. Marcus Hibser is a leader in the Coalition for Adequate School Housing and has been a co-leader of the Sustaibiility Strand for the past three years. Our staff include educaitonal planners who understand the cutting edge 21st edcuaitonal facility design concepts. We deisgn projects for not only the teaching environment of today but with maximum flexibility to accommodate curriculum and teaching environments of the future.
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b) Explain your ability to get Many of our projects have had tight, fast-paced schedules. Our office and our sub- projects completed on time consultant firms are very familiar with fast-track and multi-phased projects for (timeliness of plans during educational clients. Hibser Yamauchi Architects and our sub-consultant firms have design and administrative the production capacity to assist Pleasanton USD in maintaining realistic schedules process during construction). for all projects in order to complete the work in the shortest period of time What is your firm’s experience possible. in design and construction scheduling? Since many projects have limited timeframes, we understand that a minimal amount of time should be allowed for acquiring approval processes. Therefore, in addition to our office design standards, document control standards, and inter- disciplinary coordination procedures to ensure accurate and precise documents, we meet with all pertinent approval agencies early to get them familiar with the project, iron out issues thereby shortening final submittal review time.
At the commencement of every project, we develop a schedule, which meets the goals of the client and project. The project schedule can take different formats depending on the specific project criteria. The most common format we employ is a bar chart indicating the critical path. In addition, major milestones are specified to indicate critical project targets. Our schedules are monitored and reviewed weekly to keep track of, and resolve, any obstacles that may arise. The following items are used as criteria to set up our schedules:
Establish major milestones Allow for delays due to unexpected conditions Forecast sequence of events Identify critical path activities Planning committee and consultants to participate in the process Take a proactive stand in the management of the process
HY Architects has an excellent track record of delivering projects on time or ahead of schedule. We have maintained ongoing working relationships with multiple project assignments for various districts throughout California. We would not have so many repeat clients if we were unable to deliver our projects on time.
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Schedule Management One specific example of an expedited schedule is Martin Luther King Jr. Middle
Examples School for the Hayward USD. Encouraged by a District desire to make the school available for students at the earliest possible date, HY Architects developed a design that reduced the number of construction phases from 3 to 2, which saved nearly 6 months of construction time. In addition, we beat our deadlines on each phase of the design process, submitting to DSA almost 3 months ahead of the original schedule. This allowed the school to be completed and ready for student use following the winter break - nine months ahead of schedule. Instead of having to wait until the start of school next fall, the students are using the new and modernized buildings now.
Another example is Kensington Elementary School. When the District approached us to see if we could reduce the schedule by 6 weeks in order to accommodate the overall plan to bid the projects early in the New Year, we accepted, knowing the overall impact that this would have on the District. Although it was tight, the drawings were submitted to the DSA on the specified date.
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c) Demonstrate your ability to Our approach to every project in order to control costs begins with the design within project budget. reconciliation of the scope and budget at the commencement of the job. This is very important so that the client and the architect have a clear and agreed upon understanding of the entire scope. Once the scope has been fully developed, a more accurate budget estimate can be derived and used as a realistic starting point.
For the Pleasanton USD, we will employ both an outside cost estimating firm as a consultant to our team as well as our in-house staff. Given the importance of the accuracy of cost estimates, we believe it is important to have two sets of eyes on each project. Having internal as well as external resources reviewing the project adds to the cost credibility of each project and further solidifies the design direction and construction administration for each project.
We prepare cost estimates at various stages of each project’s design as required. During the programming stage, or prior to the beginning of the design phase, estimates are based on an approximate cost per square foot (or per cubic foot, if appropriate). This budget is allocated to the various elements of construction - structural, mechanical, electrical, site work, etc. Senior consultants or staff in each discipline then assesses the actual project work in their area of responsibility and consider the scope, size, special features, time schedules and other considerations which will affect the cost. As the project develops and detailed cost estimates become feasible, the key people prepare quantity take-offs by contacting the construction trade representatives for the latest available unit costs. This data is then assembled for the overall estimate. We are accustomed to looking at the full project as well as limited sections of work.
We are proud that all of our projects have been within 5% or less of the estimate The key points we use as a guideline for cost control are as follows:
fully understanding of existing site conditions practical and simple design solutions avoid complicated details value engineering for building systems well-coordinated documents minimize design changes proper application of building materials mutually established budget
As indicated above, our approach to cost estimating is to prepare our own estimates and work with an outside cost estimator. Utilizing both methods, provides a check and balance system resulting in more accurate estimates for our clients.
Please see Section E below for our cost examples.
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d) Describe your process for Shop drawing and RFI responses is the Architect’s best way to control the the review of shop drawings schedule during the construction. We recognize the dependence on timely and submittals. What is your response and thoroughly review both to protect the District and to keep the turn around time for project moving forward. When the submittals arrive our first step is to perform a distribution and review of cursory review of completeness so that we can return incomplete submittals in a same? How do you handle timely fashion. Our responses to simple submittals are typically done within 1 substitutions? week while more complicated reviews (for detailed shop drawings) can take up to 10 days. We prefer to evaluate substitutions during the bid process and not to allow them during construction. This prevents a complicated or contentious substitution from affecting the constructions schedule and / or budget.
e) How do you include HY Architects has a number of employees who are LEED Accredited Professionals. energy savings in design? As designers, we are responsible for the quality of the built environment and the health of its users. Most all districts gear their projects towards sustainable designs and practices. We highly recommend utilizing energy efficient measures and sustainable products to provide not only long-term cost savings and reduced maintenance requirements to the District, but more importantly, environmentally-conscious facilities that promote better health and improve the learning environment for the students.
Sustainable design is a practice that we employ on each and every one of our projects. It is not a technique we employ only when mandated, but rather a way of thinking that permeates our practice.
We will evaluate architectural building components and site design as an integrated system. For example: building massing, solar orientation, glazing systems, wall, roof and exposed floor thermal performance, external shading, low energy mechanical solutions, water recycling, and day lighting and lighting control systems must be evaluated together to determine the proper synergies and cost/benefit of each choice.
Energy - We work within an inherent order when investigating energy related solutions, always seeking to: Reduce energy loads first Employ passive design strategies Evaluate high performance mechanical, electrical, and plumbing systems Implement cost control Evaluate impact to productivity and comfort as well as maintenance and operations Re-assess the mechanical, electrical, and plumbing systems Apply renewable energy strategies (photovoltaic, geothermal, solar thermal)
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We are aware of capital incentive to stimulate the implementation of the High Performance standards in new construction and modernization projects for K-12 schools. HY Architects consistently utilizes design and materials that promote energy and water efficiency, minimize and treat runoff after construction, maximize the use of natural lighting, minimize parking lots, improve indoor air quality, use recycled materials and materials that emit a minimum of toxic substances, and employ acoustics that aid in teaching and learning. We also maximize energy conservation and utility company rebate programs.
There are several examples of projects where we have re-used existing materials or explored several energy savings measures for our new facilities. We have a sincere commitment to the goals of the CHPS (California High Performance Schools) and the California Energy Commission’s Bright Schools program and evaluate the benefits that can be provided through Savings by Design.
As a part of our quality control program, we also review the energy savings items during the design process to be certain the correct decisions are being made. Quality reviews by experts in the research areas are common on many of our projects.
Korematsu Middle School is a recently completed replacement school which utilized numerous sustainable design features including a living roof, re-use of materials, skylights and daylighting, natural ventilation, and low VOC emitting materials. The water efficient plan has resulted in water reduction of over 50%. This project is a Sustainable Contra Costa Green Building 2016 Honoree.
Dover Elementary School in San Pablo is a replacement of an existing school and was developed as a CHPS school. Green features include the incorporation of natural daylighting in the classrooms and natural gardens for rainwater treatment. This project received state approval of the sustainable design features.
We also have a new gym/multipurpose building at the Urban Promise Academy which was also designed as a CHPS building – although not submitted for certification since the site is not eligible for funding. This is an energy efficient building that exceeds the state's energy performance requirements by 18%.
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Recently, we collaborated with researchers at Lawrence Berkeley National Laboratories to develop the most efficient and cost effective heating and ventilation system for a new modular building planned for Hillcrest Elementary School in the Oakland Unified School District.
At Fairmont Elementary School (a CHPS school) is a project that incorporates extensive natural daylighting despite this building being two stories. In addition we are using displacement ventilation and heat recovery to increase the system energy performance. We are taking steps to include natural, indigenous stone and plants into the design of the interior finishes as a way to improve the learning environment and to connect with the outdoors.
The Martin Luther King, Jr. Middle School in Hayward is the expansion of an existing school and incorporates a number of strategies.
Classrooms, halls and the major assembly spaces will have daylighting systems that significantly reduce the need to power lights. The project includes photovoltaic solar panels that will produce over 75% of the schools power. This is an extremely energy efficient building that exceeds the state's energy performance requirements by over 25%.
MLK is also another example of incorporating the High Performance Incentive Program.
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How do you include value We believe that Value Engineering is a process of checks and balances through the engineering in design? life of a project. With all of our projects, we perform cost assessments at all stages in order to determine the best options and cost effective building components. We have assisted clients in identifying product/material alternatives, analyzing options, developing an implementation plan, determining a means of delivering the project on time, and decreasing costs, all in order to benefit the client and project. In short, it is our goal to produce the best design solution and product on schedule at the best value. We will work very diligently together with the project team on Value Engineering and Cost Control.
In the past, we usually request a 10% design contingency at the beginning of the project, and 10% will be reduced to 5% after the Design Development Phase. The 5% will be reduced to zero at the end of the Construction Document Phase. This contingency, along with careful analysis at each stage of the project, typically leads to the elimination of the need to value engineer at the end of any phase.
However, there are occasions that require analysis to decrease the expense of a project. This may range from an abnormally robust bidding climate (as was the case a few years ago) or from management of the District’s overall program costs and larger priorities.
At West Contra Costa USD’s Dover site, we worked with the District to refine the program requirements during the construction documents phase of the project. During the design phase escalation was proceeding at nearly 15% per year; far outpacing the anticipated 8-10% that was originally budgeted. As a result, the project was over-budget and required modification. Our team worked closely with the site committee and the District to combine program spaces and reduce the building by almost 6,000 sf. The resultant cost savings caused the project to bid within the budget and no time was lost in the overall schedule.
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How have your designs HY Architects is constantly looking for ways for our designs to reduce construction reduced construction costs? costs. We understand the limited budgets and financial constraints which are facing Districts throughout California and design with those limitations in mind.
At Martin Luther King Jr. Middle School (a modernization), our design process started with a philosophy of designing within budget, rather than designing and then cutting. This allowed us to avoid the usual heartache of "value engineering" to reduce costs. By keeping design, materials, and systems within a carefully crafted standard, we stayed slightly under budget during each phase of the design, resulting in a project that was completed almost exactly on budget.
This project was a combination of modernization and new construction on an existing campus Original Budget: $30,740,084, Estimate: $30,700,000, Bid: $30,911,700 Final Construction Cost: $31,902,246 – and a project resulting in zero change orders.
At Tamalpais Valley Elementary School (a modernization), HY Architects was responsible for modernization of the existing school and upgrades to the site including: fire/life safety upgrades, data and infrastructure improvements, accessibility improvements, provided teachers parking lot to mitigate traffic and parking congestion, reroofed entire school, resurfaced play yard and added striping to enhance PE program, exterior and interior painting.
All design solutions and materials focused on creating a green environment for the school. Our estimate was $3.3M and the bid was $3.3M.
Between 2002 and 2008, the economy saw such a huge expansion that many projects experienced severe cost overruns and many projects throughout the state were curtailed, reduced or cancelled. In anticipation of continuing the pattern of escalation, the West Contra Costa USD asked HY Architects to consider design modifications of its new Dover Elementary School.
The intent was to reduce the square footage of the main building by 5,500 sf (10%) without compromising the program. During this period our design team re- evaluated the entire program. Our focus was on the shared use spaces and how to provide for the same function with a more flexible program.
The result was that we were able to eliminate several spaces and developed a more multi-use core that still allowed the school to deliver the same program for which it had been planned. The eventual plan revisions (made during construction document period) resulted in a cost savings of approximately $3M.
The estimate was $24.5M and the bid was $21.5M.
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f) Is the architect who will HY Architect’s architect assigned to this project is a LEED AP as is our Principal-in- be assigned to this account Charge. In addition, HY Architects has 9 LEED Accredited Professionals in house. LEED certified?
g) What is your experience In order to help our Districts develop buildings that are easily maintained and are with life cycle costing and extremely durable, we have engaged in a quality review program of all of our maintenance durability materials and systems. In working with the maintenance and operations staff in analysis? various Districts, we have systematically tested each product in the design of our schools. Exterior and interior materials are put to the “key scratch test” to see if they can easily be damaged. We did this directly with District staff so that they could see the results and test materials themselves. This information is integrated with our standard specifications and incorporated into every project.
For each major system, we engage with M&O to consider existing similar systems, the certain likes and dislikes of the staff and their goals for the future. We often try to bring new ideas to the table in order for the District to achieve the best energy cost savings long term, but not at the expense of increased maintenance.
We have even taken this approach with furniture systems. For the West Contra Costa County USD HY Architects designed and assisted in procurement and installation of furniture for the new De Anza High School. During the design phase we coordinated a “vendor fair” where the District staff were able to feel and touch (and try to break) multiple tables, chairs, desks and stools in order to set a level of quality acceptable to the District and meeting the high demand needs of its classrooms.
Life Cycle Cost Analysis is a part of every project. Typically, we will work directly with the district maintenance staff to determine what products with which they have had previous success. The history of maintenance on any equipment will benefit the final decision making process. In addition, we discuss the issues with our consultants to determine the appropriate product or system for any given application, whether it be for HVAC equipment, light fixtures, etc.
The primary focus of this endeavor is to reduce the replacement and maintenance cycle. Secondary to this is the actual cost of the equipment. As an example, we will evaluate rooftop HVAC units verifying initial purchase cost, investigating their projected daily usage, power consumption and estimated useful life to determine which model or size is best suited for a specific application.
Additionally, we evaluate any special training that may be required to service these units, which will emerge as a cost and possibly a drain on staff long after the installation has occurred.
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h) What is your capacity to HY Architects has successfully delivered numerous projects of similar size and handle large-scale projects? scope to the scope proposed by the Pleasanton USD. Before responding to this RFP for PUSD, we examined both our workload as an office and the workloads of each of the individual people assigned to our proposed project team. Based on our analysis of our projects currently being undertaken, the majority of the work of these individuals will be completed and our project team has adequate capacity to take on the work for the PUSD.
The Project Architect, Jorge Rico, and Project Manager, Tim Steele also have the full capacity to handle large scale projects which may be assigned under this contract.
Please refer to Tab 5 of this response for examples of large-scale projects.
i) How does your firm At HY Architects, we take pride in providing quality, efficient, reliable and prompt handle the change order construction administration services. The administrative procedures of this phase process with the Construction are intended not only to facilitate construction but to forge a durable working Manager and/or General relationship based upon clearly defined responsibilities between the contractor, Contractor and DSA? the owner, the inspector of record (IOR) and architect.
Our approach to dealing with issues as they arise is to create a team atmosphere. What method do you This approach and prompt responses to District change requests and RFI’s will utilize to determine the keep the project on schedule and minimize change orders. If a good working validity and cost responsibility relationship is established with the contractor at the outset, they will be of a change order? instrumental in identifying cost effective means for accommodating unexpected changes.
On any change order that is presented, we will investigate the value and labor against work completed. We also analyze the change order for validity and work What is your firm’s change with the CM, contractor and District to develop the most cost effective solution. order history for similar We also can bring our cost estimator in as a resource if required to execute a projects on a percentage comprehensive estimate if requested. basis?
The first step in reducing change orders during construction, and thereby keeping cost increases low, is to develop and implement a robust quality control program. The better the documents are when they go out to bid, the better the construction progress is likely to be.
Below are three recent projects (within the past two years) with scopes relevant to the work proposed for the Pleasanton USD.
Project Original Contract Change Orders Reason for Change Orders
Korematsu. Middle School .02% Owner (District) $44M $1,339,431 West Contra Costa USD .01% Unforeseen (Architect)
STEM Classroom $18,858,168 $800K 4.3% (Contractor) Temecula Valley USD
Theater/Auditorium $12.5M None N/A St. Helena Unified School District
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j) How do you use HY is current with industry standard drafting platforms both 2D CAD and BIM. BIM technology for design, review products such as Revit can provide the district not only a more clear and complete and response to submittals, set of drawings, but a full 3D product with information about its 3D components. RFIs, change orders, as- Doors, walls, windows, etc., know what they are, there size, location, etc.; builts, etc. providing access to easily understood information quickly. Access to the 3D models will aid in future maintenance and modernization work. The 3D model defines the existing conditions more accurately than a simple 2D line drawing set alone. All of our consultants are utilizing Revit as their main BIM platform, allowing us to utilize conflict analysis software to better coordinate between key disciplines (architectural, civil, structural, mechanical, and electrical).
All of our staff is adept at developing and manipulating the design on the computer for documentation and presentation. In some cases, instead of using the traditional sketching techniques we manipulate the design files or model on the screen during meetings so that our clients can understand first-hand what the ramifications of any decision are. This leads to a clearer understanding of the project and a more efficient design development period. Once the design is realized we have a robust toolset of presentation tools from hand-sketching to animations.
When using any design or documentation tool, we utilize a strict set of internal guidelines to ensure consistency in our documentation. We hold our consultants to the same standards that we use within the office. The result is that we can coordinate more effectively with our consultants and this leads to a better set of construction documents.
Project Management Software – Our team has worked for many large school districts and construction management firms with online reporting, management, and scheduling tools. All of our project management and construction administration staff have worked with multiple platforms. We can recommend systems that we have found most effective for managing the process and have little problem with integrating our processes with those systems.
Scheduling and Project Management software that HY Project Managers have utilized for specific Districts includes:
PS2 Primavera Prolog Orbit ConstructWare
Despite preferences that each District has for scheduling and project management software, HY primarily Microsoft Project for our own in-house scheduling purposes.
11.9 Attachment D 68 of 86 k) What is your process for HY Architect’s approach to quality assurance and quality control throughout any checking plans for errors, project begins with the development of projects goals with the entire team at the omissions/constructability commencement of every project. Being certain that each team member reviews for design understands the goals and outcomes for our clients is the paramount driver for development, and final the project. construction drawings? Whether a planning study, or a design, we treat all data that we collect and further develop with a keen eye toward standardization. We want to be sure we are always developing data that is appropriate to each scenario based on the parameters of that particular project. Building assessments will be conducted and reviewed against a set of guidelines and baseline components and a team member will be assigned to verify these inputs for quality purposes. Similarly, discussions with stakeholder will be recorded and reviewed to be sure all dialogue is captured in a similar manner for later review and assimilation.
During any design, HY Architects will manage the design and constructability review throughout the entire duration of the project for Pleasanton USD. At HY Architects, controlling the quality of work begins with an assessment of the criteria by which evaluations will be made. Five functions generally form the criteria: function, aesthetics, buildability, integration with systems and cost. These standards are considered independently and are also interrelated. As experienced architects, HY Architects is capable of seamlessly integrating these various elements to support and enhance each other.
HY Architects continuously monitors the constructability of the design prior to the construction phase. This monitoring process, coupled with strictly enforced in- house technical standards, allows us to consistently produce construction documents of the highest accuracy and quality. HY Architects’ change order range is typically in the 2 - 3% range, which is considered minimal for educational institutions throughout California.
At each phase of the project, HY Architects reviews the documents to confirm that they conform to the office and District standards. Recommendations are incorporated in subsequent phases by staff and consultants. Any required changes that may have an impact on the budget are immediately identified and discussed with the Owner and incorporated.
We evaluate inter-discipline coordination during the Design Development Phase, and the 50%, 90% and 100% Construction Documents Phases. Each discipline used on the project, from Structural Engineering to Landscaping, is given a detailed list of items to be completed at the various stages. Concurrently, we use inter-office plan checking to identify potential problems and inconsistencies within the set of drawings. The result is a comprehensive set of review statements, which are integrated into the bid set.
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l) What is your experience Our design philosophy and process is all about partnering with the Pleasanton working with project planning USD to understand your needs, teaching style, funding, and joint-use community committees consisting needs. Our entire approach is centered on addressing your needs and delivering of district staff, faculty, an end product that exceeds expectations. What this means is that our team students, community appreciates the involvement of a variety of stakeholders. members, Program Managers, Typically these are broken into three groups: and Construction Managers? The General Community: This group consists of neighbors and voters. Those that
may only be peripherally involved in the District but have a stake in the outcome of any given project. The typical concern of the community member includes:
How will this project affect my property Is the District spending the money wisely Did the District listening to what I have to say Are there District partners that we will want to, or could be working with, to enhance the project
The School Community: This is the staff, teachers, parents, and sometimes students at the school site. This group is most concerned about the building and its functions. Interests will include not only the teaching environment but also how the public interacts with the buildings and the needs of any community use. Typical concerns of this group are:
How is the space designed? What amenities will be provided? How does the public access the buildings while also keeping the contents safe?
The District: As the controller of the purse strings, the District is primarily interested in the development aspects of the building. This group also includes the maintenance department who is interested in a building that can be maintained easily and in conjunction with practices already in place at other sites and in other buildings. Typical concerns of the District facilities staff include:
Keeping the project within budget Staying on schedule Keeping the public involved Reviewing systems and materials specified and designed
Our process involves these groups at every stage of the design process. Each has competing interests. It is important for our team to keep all of them engaged and involved so that design solutions will resolve these competing interests in a manner that satisfies all parties.
Hibser Yamauchi Architects does this by making the process simple so that everyone involved can participate and communicating this process in advance. With our experience in school projects, we have been able to successfully integrate teacher and staff ideas and interests into the design of facilities. On past projects, we have utilized a number of design and planning techniques from questionnaires to design charrettes with district staff, teachers and parents in order to determine the facility needs and program requirements. Regardless of a project’s size, we pride ourselves on being able to listen to the users and staff and adapt their needs, program criteria, and design ideas into the final design product.
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This process coupled with innovative design that tranforms campuses, while balancing and maximizing all available funding, is what sets HY Architects apart. In the end it is the educational environment and the ability of the schools infrastructure to stand the test of time that are the keys to any good school design. We pride ourselves on providing extraordinary school designs that contribute to the community and provide the school with more than they anticipated without increasing the overall project budget.
Because the HY Architects team is in close collaboration with all stakeholders throughout the entire design process, we are very well equipped to participate in all meetings (both public and private) to discuss the project. We stand ready to dialogue with Board members, community groups, parents, students and all other involved parties to answer questions and solicit feedback at any stage of a
project’s progress.
Working with Program HY Architects has completed work with many school districts throughout Northern Managers and California. In most instances, we have had a long-term working relationship with Construction Managers these districts completing numerous projects over a multi-year period.
At most of these districts, we have worked with a Program and /or Construction Management firms. We have enjoyed a great working relationship with these entities and welcome that type of oversight.
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m) Describe your Our electrical engineer, WHM has over 30 years of experience designing data, experience in data, public public address, communication, security, fire alarm and classroom audio visual address systems, systems for K-12 schools. They work closely with every school district to make communication systems, and sure that the district standards are provided for these systems and assist in other audio systems used in selecting new standards when necessary. schools. How have your designs provided flexibility to To allow for changing technology WHM provides conduit, wall box and floor box meet changing technology infrastructure that allows for easily changing components and cabling without the needs without additional fees? need to make costly changes during or after the bidding process.
WHM will work with the PUSD to address all needs on all campuses, can assist in developing distrcit standards and will provide solutions to meet changing needs – all within establushed budgets.
n) What is the project HY Architects is extremely knowledgeable in all aspects of the planning and architect’s experience in environmental process, as well as the internal procedures and requirements of successful and timely approval the California Department of Education (CDE), Office of Public School Construction of firms’ projects through DSA, (OPSC), and State Allocation Board (SAB). We can assist Districts in achieving CDE State Fire Marshall, and local facility standards and have in-house specialists who can help facilitate state agencies? funding applications. Our staff also has experience in helping districts maximize new construction and modernization funding, including improvements through o) What is the project facility hardship. architect’s knowledge and ability to work with applicable Since the inception of HY Architects in 1977, the majority of our work involves state laws and regulations educational designs, which require approvals from State and Local Agencies. As a and experience in processing result, we have substantial experience in dealing with their submittal and approval plans and documents with the processes. We currently have several projects being reviewed by the Department state agencies (CDE, DSA, of the State Architect (DSA) and are well acquainted with their staff and OPSC, DTSC, etc.)? procedures. Our approach to project design involves understanding potential State concerns as early as possible and having preliminary meetings with the agency as needed to identify scope expectations and discuss budget constraints. This activity establishes a collaborative relationship that sets the stage for a smoother review and approvals process.
In conjunction to DSA, we commonly work with the Local Fire Authorities to gain their approval of projects to ensure the Department’s ability to deliver life safety services at each site. In addition to Local Fire, we have worked other agencies
such as local Public Works, County Health, and DTSC.
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We also routinely support our K-12 clients in applying for and tracking the progress of specific projects and funding through OPSC and the State Allocation
Board (SAB). HY Architects has a dedicated individual who can shepherd this
process for our K-12 clients to ensure they are receiving all eligible funding.
HY Architects has been retained by DSA, Access Compliance Department (DSA/AC), for three consecutive 3-year terms, to perform plan check services for accessibility. We routinely work with this department to review the plans of other architects to confirm compliance with the code.
HY Architects has highly specialized expertise in ADA and Access Compliance, reviews, assignments and upgrades. We have completed hundreds of ADA upgrade projects for educational facilities, office buildings, medical centers,
housing complexes and public/institutional entities. Services include
comprehensive site surveys, assessment of ADA compliance, transition/barrier
removal plans, architectural design and construction cost estimates. In addition,
we have been retained by the California DSA, on a multi-year basis, to perform plan check review services for accessibility. HY Architects has an two in-house specialist experienced with Access and American with Disabilities Act (ADA) requirements for elementary schools – Tim Steele, AIA, and Brian McCusker.
In addition, on every project we address the Uniform Building Code (UBC), California Code of Regulations (Titles 19 and 21), and the California Building Code (formerly Title 24 of the California Code of Regulations). This is part of our standards in design for all educational projects. Our consultants are well-versed in these requirements as well.
p) How can your firm assist Please see questions n and o in the text above for information related to this the District and District’s question. funding consultant’s in preparation of state funding applications, including site development cost work sheets, and/or other cost estimates as required by OPSC?
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q) How do you ensure Our number one goal in working with the PUSD staff, stakeholders, user timely and accurate representatives is to achieve projects of design excellence. communication with the District? To that end, the HY team will hold a project kickoff meeting, for each individual
assignment, led by our Project Architect. This meeting will include all project
team members and stakeholders: It is critical that the team be fully integrated for
the success of the project, and that project team members fully understand the
work that is to be accomplished. Timely decision making by the PUSD and
appropriate stakeholders is critical to keeping the project on schedule. To achieve
this, HY will:
assist and/or facilitate the introduction and integration of stakeholders into the project team. While some may carry more weight, each participant’s perspective must be honored. provide an overview and orientation of the process, the major milestones, and the decision making process. discuss/review scope for the project including budget, District and user goals/requirements. establish meetings for the entire course of the project from the outset so stakeholders are well informed in advance regarding input required for decision points. provide schedules with milestones and decision dates, potentially focusing on individual stakeholders. Both near-term “look ahead” and long-term schedules will be provided.
Flexible classroom space – ensure comprehensive analysis of subjects under discussion.
No’ front of classroom ‘ maximizes teaching creativity establish and/or clarify roles and responsibilities during the initial orientation
and strategic planning for the entire project.
hold regular meetings with appropriate District staff throughout the course of the project to review design, budget, schedule and delivery options. hold design planning sessions, if appropriate, with users and District representatives. HY will ensure full engagement from the PUSD to provide guidance and timely decisions on matters related to budget, design, policy, contract matters and facility operation. On each individual project, we will assess with the District the availability of others to participate in the project. We are very accustomed to working with hands-on PMs from the Owner’s organization as well as “hands-off” PMs and can support the District in either scenario.
If a conflict arises during the course of the project, we will immediately inform the District of the issue and steps we are implementing to resolve the issue. We will also provide the District with updates on progress of reaching resolution.
r) How does your firm HY Architects works closely with the contractors that are selected to ensure that assure that the highest quality the best available materials are utilized on our projects keeping in mind budget of materials and implications. Similarly, we employ thorough Construction Administration construction techniques procedures throughout the course of construction. This approach is outlined in are being employed during Question t. various phases of construction?
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s) Do you have any projects HY Architects has an in-house DSA close-out specialist on staff. It is part of our that are still open with DSA? process to close-out all jobs with DSA in order to complete our project What are the circumstances assignment. In fact, we are routinely hired by districts to close-out their projects for the project remaining left open by previous design firms. open?
We currently have numerous projects open with DSA and will go through the close-out process in a timely manner following completion of construction.
t) What is the firm’s role The administrative procedures of the Construction Administration phase are upon completion of intended not only to facilitate construction but also to forge a durable working construction? How, on relationship based upon clearly defined responsibilities between the owner, previous school construction contractor, and architect. Our project manager, for any project assignment from projects, have you handled the Pleasanton USD, will be responsible for following their project through the punch list items and ensured construction administration phase. We look at all projects to determine how to that items function minimize disruption and plan accordingly. We have been providing design and properly? How will the firm construction administration services for K-12 school sites in California for 27 years. assist the District in enforcement of contractor’s During construction our approach to dealing with field issues as they arise is that guarantees and warranties? of a team atmosphere. Collaborating with the Inspector of Record for new field conditions that require DSA approval and alerting DSA’s Field engineer that change documents are forthcoming fosters this team atmosphere and results in swift turnaround and approval.
Our typical procedures are as follows:
Attend pre-construction meeting and establish lines of communications, protocol, material and information handling and distribution, review construction schedule and milestones, etc. Establish spreadsheet for tracking all Request of Information, Proposal Requests, and Change Orders Establish spreadsheet for tracking all submittals Respond to all Requests for Information Review all submittals Prepare, review, and process all change orders Conduct period site visits Review Contractors Certificate of Payment Review progress schedules Perform final project walk-through and punch list for each phase of work Prepare and distribute any close out documentation required
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Post Construction: Return all loaned documents to the Owner Review and forward Operations and Maintenance Manuals to the Owner Prepare list of all written guarantees due by the Contractor Prepare as-built documents based on Red-Line drawings submitted by the contractor
u) How have your designs Throughout the design process, HY consistently looks for opportunities to design reduced district short-term rooms and systems that are easily maintainable, durable and of a high quality. We and long-term maintenance understand that school facilities are used heavily and therefore need to be of a costs? caliber that is durable and long-lasting. By specifying appropriate materials we can reduce long term maintenance and replacement.
Additionally, we also specify fixtures (ie., light bulbs, door handles, slight switches) which are standard and easily replaceable. We want to ensure that replaceable items can be easily and cost-effectively obtained for the long-term.
Please also refer to questions e and g in this section for additional information.
v) What is your experience Design-bid-build, multiple-prime contractors and lease-leaseback construction - with the different delivery Hibser Yamauchi Architects has been providing design services for K-12 schools methods (i.e. Construction since 1987. Consequently, we have extensive experience with all forms of project Management/Multiple delivery for K-12 schools and other educational institutions. The current Prime Construction, Design Bid economic conditions have required us, and all school districts we represent, to Build, Lease-Leaseback, etc.)? seriously consider alternative project delivery methods. We have seen an abundance of non-qualified general contractors and sub-contractors bid aggressively on our recent school projects. For example, we had a modernization and new construction project with the Nevada City School District. The project was nearing completion, but had a significant number of issues with the general contractor and sub-contractor’s lack of quality (and performance). We recommended to the School Board to allow us to pursue the Lease-Leaseback option for the remaining two projects with pending DSA approvals. The School Board approved the direction and we assisted in the advertising, interviewing, and recommendation of a Lease-Leaseback contractor.
Design-bid-build - Over the past 28+ years, many of our K-12 design projects have followed the traditional design-bid-build process. HY Architects schedule and phase work to optimize periods when campuses are unoccupied. We work in collaboration with the district and individual campus to meet your deadlines for occupancy.
Multiple-prime Contractors - Many districts have a Construction Manager on board to address all project related work in the district. Under this scenario, multi-primes are typically selected and managed by the CM. As an example, we completed work at the San Carlos School District in conjunction with Blach Construction as the Construction Management firm supporting the District. Our participation on the two modernization projects there was based upon multiple prime contracts.
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CM at Risk - CM at risk is a method of procurement whereby a construction manager is selected based upon a set list of qualifications. The CM serves as part of a team in conjunction with the owner in the design and construction phases of the project. During the construction phase, the CM’s role may convert to the legal equivalent of a general contractor once a price is established for the completion of the construction work. This price is also known as a Guaranteed Maximum Price and is designed to prevent cost overruns for the project’s owner. The Construction Manager bears the responsibility and burden in ensuring that the project stays on schedule and conforms to the details laid out in the contract documents.
Lease-Leaseback - The Hibser Yamauchi Architects design team understands that lease-leaseback is a viable option for a school district to finance and operate built facilities, particularly during our current economic climate of severely limited State funding. We have been responsible for several Lease-Leaseback projects – Hayward Unified, Chicago Park Elementary School, Deer Creek Elementary School and the Seven Hills Middle School Bike Shop – and were instrumental in assisting these districts in moving to this procurement method in order to expedite their projects.
Flexible Classroom Space
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Tab 8 Fee Estimate Range / Terms
11.9 Attachment D 78 of 86 FEE ESTIMATE RANGE / TERMS
Proposer must submit their Fee Schedule per the attached Exhibit A. A fixed fee or not-to-exceed fee shall be negotiated with the successful Proposer(s) for each specific project should they be selected to perform the work (through June 30, 2018, with the option to renew annually for an additional three years, not to exceed a total of five years).
Hibser Yamauchi Architects’ understands that the fixed fee or not-to-exceed fee shall be negotiated with the successful Proposer(s) for each specific project should they be selected to perform the work (through June 30, 2018, with the option to renew annually for an additional three years, not to exceed a total of five years).
Exhibits A and B follow this page.
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Marcus – this is what we submitted a couple of years ago to another district – please review and edit here – then we will transfer to the form in the response. Thanks CEK
EXHIBIT “A”
PROPOSED ARCHITECT FEE SCHEDULE
NEW CONSTRUCTION MODERNIZATION CONTRACT AMOUNT PERCENTAGE RATE PERCENTAGE RATE 9% 12 % First $500,000 8 ½ % 11 ½% Next $500,000 8% 11% Next $1,000,000 7% 10% Next $4,000,000 6% 9% Next $4,000,000 5 % 8% Excess of $10,000,000 *IF THE ABOVE FEES ARE NOT PROPOSED TO BE APPLICABLE TO A VARIETY OF DELIVERY METHODS, PLEASE PROVIDE ADDITIONAL SCHEDULES
HY Architects will work with the District to develop a fee that fits within your established budget. We are familiar with, and have utilized, various fee schedules including sliding scales, direct percentages of construction cost, base fee not tied to construction cost and T&M with a maximum.
We find that the most reasonable approach is to set a fee based on the work involved. Typically infrastructure upgrades require more site investigation than a new building or an addition. Likewise projects that spread out over an entire campus (such as a fire alarm replacement or technology upgrades) can be more work in coordination based on site conditions. Specialty facilities require additional consultants not always covered by a “standard” percentage scale.
It is wise to spend some time up front developing a very specific scope of work that builds on the master facilities plan with specific site needs and conditions and propose a fee based on the programming documents that result from this effort. We try to evaluate each project relative to the specific work involved and fix a fee this way.
OPSC/CDE In this phase we typically set a time & materials fee with a maximum as the amount of effort for each application can vary depending on individual circumstances.
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EXHIBIT “B” (return with proposal)
ADDITIONAL SERVICES – ROSTER OF RATES
POSITION HOURLY RATE
Principal Architect
Project Architect / Senior Associate
Civil Engineering Coordinator Architect
Senior Staff AutoCAD / Job Captain
Interim Staff AutoCAD
Assistant Staff AutoCAD / Drafting
Clerical
List additional below:
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11.9 Attachment D 81 of 86
Tab 9 Appendix - Exhibits
11.9 Attachment D 82 of 86
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11.9 Attachment D 83 of 86
EXHIBIT “C” (return with proposal)
SUBCONTRACTORS
Identify those Businesses with which you intend to subcontract; the work to be subcontracted; and the percentage of work to be subcontracted.
BUSINESS NAME WORK SCOPE PERCENTAGE
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11.9 Attachment D 84 of 86
NONCOLLUSION DECLARATION TO BE EXECUTED BY PROPOSER AND SUBMITTED WITH PROPOSAL
The undersigned declares:
I am the ______(title) of ______(company name), the party making the foregoing proposal.
The proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The proposal is genuine and not collusive or sham. The Proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal. The proposer has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or to refrain from bidding. The proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer. All statements contained in the proposal are true. The proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof, to effectuate a collusive or sham proposal, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a proposer that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the proposer.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on ______[date], at ______[city], ______[state].
______Signature
______Name (printed)
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11.9 Attachment D 85 of 86 PROPOSAL FORM (return with proposal)
My firm’s response to the Request for Proposals is attached and identified as my official response to RFP 2016-17.03 Architectural Services.
Undersigned agrees to furnish the services stipulated in the attached proposal and signifies acceptance of the terms, conditions and specifications contained in Pleasanton Unified School District RFP 2016-17.03.
The governing board of Pleasanton Unified School District reserves the right to reject any and all proposals and/or waive any irregularities or informalities in the bidding process.
Company Name: ______
Address:
Signature: ______Date:
Print Name:
Title:
Phone:
Fax:
E-mail:
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