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NOTICE OF MEETING

Inhabitants of the Town of Amherst: You are hereby notified that there will be a meeting of:

Public Body: The Jones Library, Inc. Personnel, Planning and Policy Committee Date: Thursday, August 12, 2021 Time: 4-5pm Location: Zoom Webinar

ADVISORY TO THE PUBLIC: This special Jones Library Personnel, Planning and Policy Committee meeting will occur virtually via ZOOM and will be streamed live here: You are invited to a Zoom webinar. When: Aug 12, 2021 04:00 PM Eastern Time (US and Canada) Topic: The Jones Library, Inc. Personnel, Planning, and Policy Committee

Please click the link below to join the webinar: https://amherstma.zoom.us/j/81703664637

Or One tap mobile : US: +13017158592,,81703664637# or +13126266799,,81703664637# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 301 715 8592 or +1 312 626 6799 or +1 646 876 9923 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 408 638 0968 Webinar ID: 817 0366 4637 International numbers available: https://amherstma.zoom.us/u/kc8f97qdL

Meeting Agenda I. Call to Order II. Minutes * III. Proposed Deaccessions * IV. Jones Library Plan for Phased Resumption of Services to the Public o Masks Required o Open Hours Schedule * o 50% Meeting Room Occupancies (Woodbury 62; Amherst 12; Goodwin 25) V. Director Annual Evaluation Forms * VI. Adjournment

** Please note that the list of topics in this notice was comprehensive at the time of posting, however the public body may consider and take action on unforeseen matters not specifically named in this notice. * Indicates Handout(s) will be made available. Red indicates vote required.

  joneslibrary.org

Meeting of the Jones Library PPP Committee May 7, 2021; Virtual Zoom meeting

Members Present: President Austin Sarat, Chris Hoffmann, Chair of the PPP Also Present: Sharon Sharry (Director), Cyndi Harbeson (Staff), George Hicks (Staff), members of the public via Zoom

The meeting was called to order at 4:30pm.

The minutes of the previous meeting were approved. Library Reopening Plan Cyndi reported on the Phased Resumption of Services to the Public plan developed by the staff. The committee found the plan comprehensive and well thought out. There was clearly an incredible amount of work put into it. The committee had some concerns about putting the staff at the frontline of confronting patrons who ignore the rules. Sharon reported that department heads will be prepared to step up and help if someone is uncooperative. There was also a question of whether volunteers will be required to be vaccinated as well as staff. As they are not town employees this would be very hard to do. The committee unanimously recommended that the full board approve the plan. Deaccessions Cyndi also presented a report of items that are in the Fine Arts Collection but for one reason or another did not meet the Artwork Policy approved by the Board. For instance, they had no provenance or connection to Amherst and often were in very poor condition. The report included an assessment by a museum consultant of the value of the items and recommendations on their disposal (e.g., transferred to more appropriate institution, consigned to public auction, discarded).

The PPP recommended that a committee be set up that includes local experts to review this list and confirm that they do not meet the requirements of the Artwork Policy. Director Six Month Evaluation As called for by the Board’s evaluation procedure, the PPP held an informal mid-year discussion with the Director about her progress on her goals for the year. It was agreed she was making satisfactory progress on each. There was question as to whether the Equity Collaborative Group would create metrics to evaluate the progress the Director has made on implementing its recommendations. Sharon replied that at this stage the group was still discussing what its goals should. Once that is done creating metrics would be appropriate.

The meeting adjourned at 5:45pm.

Respectfully submitted,

Chris Hoffmann JONES LIBRARY NORTH AMHERST LIBRARY • MUNSON MEMORIAL LIBRARY

To: Jones Library Board of Trustees Sharon Sharry, Library Director

From: Cyndi Harbeson, Head of Special Collections

Date: July 13, 2021

Re: Meeting of the Deaccessions Committee

Following the direction of the PPP Committee, I created a Deaccessions Committee consisting of people in the Amherst area with a wealth of experience in archives, special collections, and/or museums. The following individuals agreed to be on the committee:

Mike Kelly, Head of Special Collections and University Archives, Amherst College Julie Bartlett Nelson, Archivist, Forbes Library Jennifer Tuleja, Library Director, The MacDuffie School Jane Wald, Executive Director, Emily Dickinson Museum

Members of the committee were given all the inventories and reports to review prior to our meeting. On June 4, 2021, the Deaccessions Committee met to discuss the proposed list of deaccessions. One of the topics discussed was our lack of storage space. As Jennifer Tuleja notes, “When there is a need for additional space for collections that are mission driven, it is not in the best interest to hold onto materials that have been deemed outside of the collecting scope of the institution. With a qualified professional report partnered with the discussion of the group you gathered recently, it is clear that a majority of the materials listed on the Deaccessions spreadsheet can either be given to other institutions, sold at auction, or discarded depending on condition.” Because the Jones Library has limited storage space and is also trying to expand and diversify its collections, these items without provenance or in poor condition take up valuable shelf space while providing little historical value in exchange.

Mike Kelly sums up the meeting best when he writes, “After reviewing the consultants report and inventory spreadsheet you shared with the group, I am impressed with the careful consideration you have given to the legacy collections in the Jones Library. Non- book and non-manuscript objects are always a challenge for archivists, but should be subject to the same standards for research value, condition, and provenance that we apply when assessing books and manuscripts for potential accession. The lack of provenance information for many of the items under consideration is a major concern; much of the meaning and significance of objects is lost without clear information on where the object came from and how it came to be in the collections at the Jones.

LEARN • DISCOVER • CONNECT joneslibrary.org

JONES LIBRARY NORTH AMHERST LIBRARY • MUNSON MEMORIAL LIBRARY

It may be that there are other cultural heritage institutions that could accept some of the materials under consideration for deaccession. For instance, the Strong Museum of Play (museumofplay.org) in Rochester, NY holds a massive collection of dolls and toys that spans hundreds of years. They might be the appropriate home for the doll collection at the Jones; they might also respond with another suggestion.

The best future for many of these materials might be sale at auction. A 19th-century powder horn with no provenance information is not appropriate for an archive or special collection, but it might find new life as a prop in a local theater production, for example. Our goal as curators of cultural heritage materials ought to be to place materials in the appropriate repository, while also recognizing that no repository can take everything.”

All members of the deaccessions committee are willing to speak with the PPP Committee or the full Board of Trustees if you would like to hear more from them.

I hope this provides you with the information you require to proceed with a decision on deaccessions. Please let me know if you have any questions or would like any further documentation. Thank you for your consideration.

LEARN • DISCOVER • CONNECT joneslibrary.org

JONES LIBRARY NORTH AMHERST LIBRARY • MUNSON MEMORIAL LIBRARY

To: Jones Library Board of Trustees Sharon Sharry, Library Director

From: Cyndi Harbeson, Head of Special Collections

Date: April 30, 2021

Re: Request to deaccession out-of-scope items from the Fine Arts Collection

I am requesting to have the items listed on the accompanying spreadsheet deaccessioned from the Fine Arts Collection. These items do not fit the criteria established in the Artwork Policy approved by the Board of Trustees on August 19, 2004. All of these objects are out of scope to our collections, having no provenance or no connection to Amherst. Additionally, some items are in poor condition.

I am recommending that these items be deaccessioned. For each deaccessioned item, we would then decide on its disposition. In order of preference, items will be:

• Kept and used at the library while the object remains useful (ex. Furniture) • Transferred to a more appropriate institution • Consigned to public auction • Discarded, as a last resort if in poor condition or with no monetary or historic value

In addition to the list of deaccessions, I have also included the 2016 assessment compiled by museum consultant Richard Malley and the Artwork Policy for background information. With some exceptions, mainly the oriental rugs, the items listed in the accompanying spreadsheet were all assessed by Mr. Malley and his professional opinion was that they be deaccessioned.

The oriental rugs are included because they were originally purchased to be library furnishings. Though collectively valued at $24,975 in 2013, these items are inappropriate for our Fine Arts Collection because they have no relationship to Amherst, are not historically valuable for scholarly purposes, and are unable to be properly maintained and cared for according to acceptable professional standards. Some of the rugs are also in very poor condition. It is my opinion that these rugs be deaccessioned and either returned to use as library furnishings or consigned to public auction where the proceeds could fund future preservation efforts with the Fine Arts Collection.

Please let me know if you have any questions or would like any further documentation. Thank you for your consideration.

LEARN • DISCOVER • CONNECT joneslibrary.org

Accession Object Source Category Materials Condition Notes Source General Notes Recommendation # Name Comment Turned Vase - Fired Glazed indistinct signature on base. Deaccession - Consign Ceramics like new Unknown Gray Glaze Clay no provenance. to Public Auction roseville pottery is in Ohio. Vase - they began making art tip of a leaf is broken Deaccession - Consign Ceramics Roseville China, Glaze Unknown pottery in 1890s. vase is off. to Public Auction Pottery probably a post-1940 product. no provenance set of hand-painted china from Czechoslovakia China Porcelain Ruth V. (cups/saucers, tea plates, Deaccession - Consign Ceramics Serving Set Gift China Elcan cookie plate). no connection to Public Auction (10+ Pcs) to Amherst; donor from Pelham these butter plates by Theodore Haviland / limoges - Butter Plate Ruth V. Deaccession - Consign Ceramics Porcelain Gift rajah pattern. no connection (3) - Limoges Elcan to Public Auction to Amherst; donor from Pelham

minor flaws in glazed large brown-glazed stoneware Deaccession - Consign Ceramics Pitcher Stoneware Unknown surface. pitcher. no provenance to Public Auction

double-handled art pottery minor soiling on Art Pottery Fired Clay, vase, grey body with Deaccession - Consign Ceramics surface. minor chips Unknown Vase Paint blue/green leaf motif to Public Auction along base. handles. no provenance Chinese Deaccession - Consign 66-1 Ceramics Export Punch China Gift J.M. Linton rose medallion punch bowl. to Public Auction Bowl Limoges minor wear on gold Deaccession - Consign XX-229 Ceramics China Unknown no provenance. Punch Bowl lined lip of bowl to Public Auction glazed pierced bowl; iron corrosion on exposed case. in turquoise with bird in Bowl And Iron, Glaze / iron at bottom. Deaccession - Consign XX-230 Ceramics Unknown center of bowl interior. no Stand Stand Is Ebony imperfection in glaze to Public Auction provenance. N.B. stand not inside bowl. original to bowl. inventory lists as being on Ginger Jar Porcelain; Deaccession - Consign XX-254 Ceramics minor wear on stand Unknown carved wooden stand. no On Stand Rosewood to Public Auction provenance.

Fruit Bowl; no history - no value to speak Ceramics By E.O.Brody Glass like new Unknown of, no provenance. probably Deaccession - Discard Co mid-20th c.

Coll. Of 349 no apparent connection to Coins, Tokens, amherst, except local donor. Scott Coin items in various Deaccession - Consign Currency Notes - Mostly Gift Edgar Scott tried to sell in 1980. suggest Collection conditions to Public Auction Us 19Th C; trying again, starting with Some Foreign. stacks in ny.

more dolls than this institution needs, if it needs Purchased By any. many are post-WWII Deaccession - Transfer Jones examples purchased through to Another Institution Dolls Dolls - Misc Various condition varies Purchase Library As world-wide Doll Club in or consign to public Part Of A 1950s-60s. supplemented by auction Doll Club a handful of donations from the 1970s-1990s.

Plastic, Deaccession - Transfer French Cardboard, Liz Weston to Another Institution Dolls Fashion Gift Cotton, Lace, (1976) or consign to public Model Brass auction Anzovin/Pod Deaccession - Transfer note says made by a CT Marie Porcelain, ell Family to Another Institution Dolls Gift dollmaker, probably in 1980s. Antoinette Cotton, Silk (Janet Podell or consign to public given by a local family. 6/21/1991) auction

Deaccession - Transfer Mary Taylor small groups of international to Another Institution Dolls Dolls Various generally good Gift Cowles Lane dolls. or consign to public (1984) auction

Deaccession - Transfer Jean Iglehart male dancer with dragon to Another Institution, Dolls Thai Doll Fabric, Paper Gift (1973) mask, holding sword. consign to public auction, or discard

in fair condition: the Wood, leather strap Leather, And belonging to the a pair of wooden clogs with Clog (Sabot), Footwear Metal right clog, is missing Unknown engraved designs, and thick Deaccession - Discard France Hardware nails to keep the leather straps. (Nails) strap in place (upper section).

in poor condition: Clog (Sabot), the back, left-hand a pair of wooden clogs with Footwear Wood Unknown Deaccession - Discard France? side of the left clog is engraved designs. damaged. in fair condition: the left clog exhibits Clog signs of water a pair of wooden clogs with Footwear (Klomp), Wood damage. the water Unknown Deaccession - Discard engraved designs. Holland damage is visible on the toe, sole, and the inside of the clog.

Clog in fair condition: a pair of red (painted) Footwear (Klomp), Wood, Paint slight water damage Unknown wooden clogs with engraved Deaccession - Discard Holland on both clogs. designs.

Children'S in fair condition: on a pair of red wooden clogs Clog the bottom of the left with gold accents (accents are Footwear Wood, Paint Unknown Deaccession - Discard (Klomp), clog, the wood is on the left and right-hand Holland beginning to chip. sides). one pair of traditional Opanak style shoes with horn tips. the shoes are made in poor condition: entirely of leather, and on the both shoes are upper lips of the shoes, there Horn-Tip missing original is a woven pattern. the woven Opanak Footwear Leather straps (located near Unknown pattern consists of two kinds Deaccession - Discard Shoes, the ankle region of of leather, creating a Yugoslavia the shoes) and checkered design. * on the display visible wear. bottom of the shoes, they are labeled "Yugoslavia," but exhibit characteristics of the Serbian Opanak style. a pair of traditional Tsarvili leather shoes, with two straps and buckles. the straps are decorated with ornamental flowers (also made out of Upturned leather), which are attached in fair condition: Shoes With to the center straps of the the shoes display Straps Leather, Metal shoes.*on the bottom of the Footwear visible wear and age, Unknown Deaccession - Discard (Tsarvili), Hardware shoes, they are labeled and the leather is Turkey/Bulga "Turkey," but the specific beginning to decay. ria style of the shoes,reveals that they are "Tsarvili."Tsarvili is a traditional Bulgarian style of shoe; thus the shoes are Bulgarian rather than Turkish.

a pair of traditional Tsarvili leather shoes with two straps Upturned and buckles. the straps are Shoes With in fair condition: decorated with ornamental Straps Leather, Metal visible wear, leather flowers (also made out of Footwear Unknown Deaccession - Discard (Tsarvili), Hardware is starting to leather) which are attached to Turkey/Bulga erode/tear. the center straps. * labeled ria "Turkey", but the specific style/design of the shoes, "Tsarvili," is Bulgarian. in poor condition: Upturned the stitching of the Shoes With a pair of traditional Tsarvili upper- half of the left Straps leather shoes with straps and shoe has come (Smaller Leather, Metal buckles. the straps are Footwear undone. additonally, Unknown Deaccession - Discard Pair) Hardware embellished with small, the whole left-hand (Tsarvili), leather flowers, which are side of the right shoe Turkey/Bulga attached to the center straps has also come ria undone.

in fair condition: the thongs of both shoes a pair of traditional wooden exhibit the most getas (clogs). the shoes have wear (it appears the woven soles (woven reeds), straps were initially wooden bases, and stilts (in Woven Geta Wood, Woven red or orange, but japanese the stilts are called Footwear Sandals, Reeds, Cotton, the color has faded Unknown Deaccession - Discard "ha"). the stilts measure 1.5 ", Japan Metal with time). in and on the bottom of the addition to the worn shoes, there are small, metal down straps, the emblems with Japanese bottom corners and characters. soles of the shoes display damage.

Geta Sandals in good condition: a pair of wooden geta sandals With Pink the thongs have the with pink and white cotton Footwear Cotton Wood, Cotton most visible wear Unknown Deaccession - Discard thongs, wooden bases, and Thongs, and age due to their stilts (the stilts measure 1"). Japan faded color. a pair of wooden geta sandals Tall Geta known as "gakusei-ashida." in excellent Sandals Wood, Cotton, gakusei-ashida is a particular condition: the thongs Footwear (Gakusei- And Woven Unknown style of geta and means "high Deaccession - Discard show the most visible Ashida), Reeds geta for students." the shoes wear. Japan have cotton thongs, wooden bases, and 3.5" stilts.

veneer missing in a XX-46 Furniture Clock Mahogany Unknown sessions, veneer case Deaccession - Discard spot above the face Minnie no connection to Amherst; Tenney, 1928 Minnie Tenney could be Mrs. Cabinet - Wood, door hinge loose on Deaccession - Consign Furniture Gift (Mrs. Benjamin Tenney and they Japanese Lacquer, Brass front to Public Auction William lived in Amherst, but cannot Tenney) confirm generally ok, but backed with a circa 1930 Mirror With Maple, Brass, glass is discolored by newspaper from Montreal or Deaccession - Consign Furniture Unknown Hooks Glass, Steel loosening of the Quebec. very mysterious to Public Auction silvering. piece! King Tut Pine, no Amherst connection; no Deaccession - Consign Furniture Liquor Unknown Fiberglass provenance to Public Auction Cabinet this is a nice display case, but Deaccession - Keep in Oak, Glass, normal wear evident, Elinor is not very useful these days, 53-1 Furniture Display Case Gift use or consign to public Brass especially at base Andrews especially if doll collection is auction deaccessioned. brass base, colonial candlestick design, Thos. L. originally in Goodwin Room, Deaccession - Consign 58-10A Furniture Lamp, Table Brass fluted finials. shade Purchase? Moore, acquired in 1958 to Public Auction is oyster white Decorator parchment brass base, colonial candlestick design, Thos. L. originally in Goodwin Room, Deaccession - Consign 58-10B Furniture Lamp, Table Brass fluted finials. shade Purchase? Moore, acquired in 1958 to Public Auction is oyster white Decorator parchment bought with 100% federal Danco, Inc., Deaccession - Keep in Display glass front, standing funding for $699 in 81-1 Furniture Glass, Wood Purchase Northampto use or consign to public Cabinet cabinet September 1981, originally in n, Ma auction children's department rectangular, turned Deaccession - Keep in XX-25 Furniture Table Oak legs, spoon-feet, Unknown originally in "study area" use or consign to public drawer auction stretcher has remove from fine arts broken.proper right Deaccession - Keep in Shield-Back Mahogany, collection and keep only if XX-301A Furniture arm is unglued. Unknown use or consign to public Armchair Brass, Velvet you plan to use them (set of minor split above auction 3) urn(?) device. remove from fine arts both arms are Deaccession - Keep in Shield-Back Mahogany, collection and keep only if XX-301B Furniture unglued. normal Unknown use or consign to public Armchair Brass, Velvet you plan to use them (set of wear otherwise. auction 3) remove from fine arts Deaccession - Keep in Shield-Back Mahogany, check for loose joints collection and keep only if XX-301C Furniture Unknown use or consign to public Armchair Brass, Velvet on arms. you plan to use them (set of auction 3) Round badly worn, Deaccession - Keep in XX-45 Furniture Pedestal Mahogany scratched, and Unknown no provenance use or consign to public Table abraded auction 3 drawers on each originally in children's Deaccession - Keep in Kneehole side, 1 center drawer, XX-66 Furniture Oak Unknown department, was Sondra's old use or consign to public Desk extension for desk auction typewriter 3 cushion, overstuffed, blue Mrs. F. P. in terrible shape, needs to be XX-79 Furniture Sofa mohair-type uphol., Gift Deaccession - Discard Rand discarded, beyond use carved claw and ball feet in front not period - no wear probably either a modern Mahogany, on edges, very Tilt-Top piece or a "manual" piece - Deaccession - Consign XX-82 Furniture Birch Or consistent finish Unknown Candle Stand old base and new top. no to Public Auction Maple, Steel quality. or else top is provenance replaced. curved wooden back with splats in lyre-like design, Burgess Deaccession - Consign 36-1A Furniture Chair, Arm Mahogany Gift? wood arms, seat in red fabric Bequest? to Public Auction uphol. with nap, gold nailheads. curved wooden back with splats in lyre-like design, Burgess Deaccession - Consign 36-1B Furniture Chair, Arm Mahogany Gift? wood arms, seat in red fabric Bequest? to Public Auction uphol. with nap, gold nailheads. curved wooden back with splats in lyre-like design, Burgess Deaccession - Consign 36-1C Furniture Chair, Arm Mahogany Gift? wood arms, seat in red fabric Bequest? to Public Auction uphol. with nap, gold nailheads. curved wooden back with splats in lyre-like design, Burgess Deaccession - Consign 36-1D Furniture Chair, Arm Mahogany Gift? wood arms, seat in red fabric Bequest? to Public Auction uphol. with nap, gold nailheads. Deaccession - Keep in 47-1A Furniture Case Unknown mahogany case wth drawers use or consign to public auction 2 leaves, drawer on short Table, side. top is inlaid with lighter Deaccession - Keep in Cutler XX-306 Furniture Antique Gift? wood. legs end in bracked use or consign to public Bequest? Dropleaf feet at each end. "cylinder auction stretcher"

communion table with heavy pedestals with cylindrical Congregation stretchers, heavy scroll feet.; Table, al Church, Deaccession - Transfer XX-84 Furniture Mahogany Unknown church was destroyed by fire Communion Enfield, Ma to Another Institution in august, 1936; offer to Swift 1787-1936 River Valley Historical Society

Deaccession - Transfer minor scratches in to Another Institution, Glassware Vase Glass Unknown no value, no provenance. places consign to public auction, or discard

set of 6 small handblown Drinking green drinking glasses. color Deaccession - Consign Glassware Glasses (6) - Glass Unknown is similar to "depression to Public Auction Green glass" sold in 1930s/40s. no provenance.

brass oil lamp with applied Decorative decoration of 4 bullets, Deaccession - Consign Lighting Lamp - Brass, Cotton Unknown napoleon iii medallion, and to Public Auction Napoleon III US penny. commemmorative item? no provenance poor condition; shade missing; shade very poor condition; no Brass, Copper, support stem is 20-1D Lighting Table Lamp Unknown market value. suggest Deaccession - Discard Ceramic broken; one fixture discarding. badly bent; no wiring left. brass base with green tole Deaccession - Keep in Jones shade with top rim brass. 3 20-1A Lighting Lamp, Table Brass Gift? use or consign to public Bequest? candle-like outlets, adjustable auction height brass base with green tole Deaccession - Keep in Jones shade with top rim brass. 3 20-1B Lighting Lamp, Table Brass Gift? use or consign to public Bequest? candle-like outlets, adjustable auction height brass base with green tole Deaccession - Keep in Jones shade with top rim brass. 3 20-1C Lighting Lamp, Table Brass Gift? use or consign to public Bequest? candle-like outlets, adjustable auction height brass based lamp with Deaccession - Keep in hurricane glass shade & XX-155 Lighting Lamp, Table Brass, Prisms Unknown use or consign to public prisms (1 missing). auction electrified. base square.

heavily tarnished, Candy or Nut Silver-Plated dish has grape motif; early Deaccession - Consign Metalware some dents and other Unknown Dish Metal 20th century. no provenance to Public Auction evidence of use.

cast brass vase with elaborate Deaccession - Transfer surface dirt evident. engraving on outside to Another Institution, Metalware Vase Brass, Paint some corrosion on Unknown surfaces; made in India, 20th consign to public inside. century. no provenance. this auction, or discard is probably a souvenir. brass tray, scalloped edges, with impressed floral designs Deaccession - Transfer painted in red and to Another Institution, XX-231 Metalware Tray Brass, Paint surface dirt evident Unknown black.made in india, 20th consign to public century. no provenance. this auction, or discard is likely a souvenir. probably a 20th century Deaccession - Transfer piece. do not keep unless Coffee Pot - to Another Institution XX-234 Metalware Pewter minor wear evident Unknown there is history to support it. Made by Rice or consign to public see also creamer xx-236 and auction sugar bowl xx-237. probably a 20th century Deaccession - Transfer piece. do not keep unless Creamer - by to Another Institution XX-236 Metalware Pewter minor wear evident Unknown there is history to support it. Rice or consign to public see also coffee pot xx-234 and auction sugar bowl xx-237. probably a 20th century Deaccession - Transfer piece. do not keep unless Sugar Bowl - to Another Institution XX-237 Metalware Pewter minor wear evident Unknown there is history to support it. by Rice or consign to public see also coffee pot xx-234 and auction creamer xx-236. Tin, Wood, dent in bottom of XX-241 Metalware Teakettle Unknown no provenance. little value. Deaccession - Discard Nickel Plating kettle creamer engraved "s" on side. Silver-Plated Deaccession - Consign Metalware Creamer heavily tarnished Unknown no provenance. see also bowl Metal to Public Auction for same tea set.

sugar bowl engraved "s" on Silver Plated Deaccession - Consign Metalware Sugar Bowl heavily tarnished Unknown side. no provenance. see also Metal to Public Auction creamer from same tea set.

heavily dented, and marked with monogram "elr". Deaccession - Consign Metalware Butter Dish Silver Unknown tarnished no provenance to Public Auction Silver-Plated late 19th / early 20th century Deaccession - Consign Metalware Ladle heavily tarnished Unknown Metal ladle. no provenance to Public Auction

small brass vase, basketweave Vase - Made finish, marked "india/733 Deaccession - Consign Metalware Brass Unknown in India mt" on bottom. no to Public Auction provenance pair of wooden block bookends engraved with Bookends minor checking geometrical carving in Deaccession - Consign Misc Marked Wood Unknown evident stippled style. initials "WH" to Public Auction "WH" on each. who is "WH"? no provenance

overall good Tin, condition - no rust Storage Box no history relating to Deaccession - Consign Misc Cardboard, on tin box; inner silk- Unknown w/Inner Box Amherst area. to Public Auction Silk covered cardboard box in good shape.

Elephant souvenir item, probably 20th Elephant tusk is split in several Tusk Vase On century. may not be able to Deaccession - Consign Misc Ivory, Wood, places; metallic inlay Unknown Mount - sell due to elephant ivory to Public Auction Paint, Metal missing in places Chinese regulations. some corrosion sold by "Cape Cod shop" in evident, along with 20th century. many examples Firestarter Deaccession - Consign Misc Brass surface dirt. Unknown found online. missing Pitcher to Public Auction firestarter wand is firestarter wand. no missing. provenance probably a fragment of an item is in 3 pieces item - possibly chinese. no Baleen Or Misc Unidentified and is probably Unknown provenance. n.b. found in Deaccession - Discard Horn incomplete elephant tusk vase, but likely not part of it. Deaccession - Transfer good overall - tip of if not other info, consider to Another Institution Misc Quirt Horsehair quirt is bent back on Unknown selling or transferring or Consign to public itself. auction

Deaccession - Transfer minor chip missing chinese export display stands, Display to Another Institution, Misc Rosewood on top edge of larger Unknown probably for a small vase or Stands (2) consign to public stand similar item. no provenance auction, or discard

small turned wooden dish with engraved floral designs; Deaccession - Transfer Wooden Dish name "Zakopane" near rim. to Another Institution, Misc Wood Unknown - Polish? Zakopane is a town in consign to public southern Poland. probably a auction, or discard souvenir. no local connection

turned miniature wood Deaccession - Transfer Miniature goblet, with carved floral to Another Institution, Misc Wood Unknown Goblet designs on side. no consign to public provenance auction, or discard

very poor quality piece. cheap Mr. and Mrs. Ship Model - Wood, Fabric, "restaurant" artwork at best. XX-126 Misc Gift George Deaccession - Discard Mayflower Twine does not resemble mayflower Cutler at all. surface dirt. lock trunk has decorative graining hardware is missing; of black on a brown ground Domed Pine, Paint, large hole patched on Deaccession - Consign XX-144 Misc Unknown color. inscription Trunk Or Box Steel inside. top split in 3 to Public Auction "Shutesbury" on inside of places. some paint trunk. no provenance drips wooden center plug is worn and Deaccession - Transfer scratched; nails Mounted Cowhorn, to Another Institution XX-242 Misc attaching horns to Unknown no provenance Cowhorns Wood, Metal or consign to public wood are corroded. auction normal wear on horns. Pipe Wood, very little wear or use no provenance. does not Deaccession - Consign XX-247 Misc W/Bamboo Bamboo, Gift Unknown noted. appear to be American origin. to Public Auction Mouthpiece Fabric

Steel, Leather, well worn; may be no history to connect Deaccession - Consign Misc Bridle Unknown Horsehair incomplete w/town. to Public Auction

Deaccession - Transfer Musical Wood, Steel, also has series of music cards to Another Institution Autoharp good condition Unknown Instrument Paint for playing. do not retain. or consign to public auction Mahogany, Deaccession - Keep in Musical doesn't belong in Fine Arts 31-3 Grand Piano Steel, Brass, Unknown use or consign to public Instrument Collection. Ivory, Ebony auction Shells (On Wood Base Natural Shell XX-135 W/Domed Unknown out of scope. Deaccession - Discard history Collection Glass Lid), Coral Kurdish/North Deaccession - Keep in circa 1900, both ends and 10-O Rugs Oriental Rug west Persian Unknown use or consign to public sides missing Mat auction Deaccession - Keep in Karabaugh circa 1890, graphic goradis 11-O Rugs Oriental Rug Unknown use or consign to public Rug pattern auction Deaccession - Keep in circa 1910, aniline red with 12-O Rugs Oriental Rug Yomud Chuval Purchase? use or consign to public color run auction Deaccession - Keep in Southwest circa 1970, mixed technique 13-O Rugs Oriental Rug Purchase? use or consign to public Persian Rug with pile and flatweave auction Deaccession - Keep in Hamadan 14-O Rugs Oriental Rug Purchase? circa 1950's, herati pattern use or consign to public Long Rug auction Deaccession - Keep in Kurdistan 1920's, blue field, mina kahni 16-O Rugs Oriental Rug Purchase? use or consign to public Runner like pattern all over, fold wear auction Toros Omartian circa 1910, overall animal and Deaccession - Keep in 17-O Rugs Oriental Rug Baktiari Rug Purchase and Sons, "gens" (amulet derived from use or consign to public Springfield, genie) in border auction MA Deaccession - Keep in circa 1890, ivory field with 18-O Rugs Oriental Rug Shirvan Purchase? use or consign to public perepedil design, kufic border auction Deaccession - Keep in Hamadan/Sar circa 1920, brown field with 19-O Rugs Oriental Rug Purchase? use or consign to public aband Rug boteh auction circa 1920, dated 1332 woven Deaccession - Keep in 1-O Rugs Oriental Rug Hamadan Rug Purchase? into rug, overall boteh field, use or consign to public evenly low, missing 1" at end auction

circa 1920, orange/rust field Deaccession - Keep in with allover floral pattern, 21-O Rugs Oriental Rug Mahal Carpet Purchase? use or consign to public turtle border, selvage auction detachment, sheared low

Deaccession - Keep in circa 1920, small areas of 22-O Rugs Oriental Rug Oushak Carpet Purchase? use or consign to public staining and slight wear auction Deaccession - Keep in 23-O Rugs Oriental Rug Turkish Rug Purchase? circa 1920 use or consign to public auction Deaccession - Keep in Northwest circa 1890, blue field, wine 24-O Rugs Oriental Rug Purchase? use or consign to public Persian Rug cup border auction circa 1910, navy field owith overall boteh design, wine Deaccession - Keep in Bidjar Long 25-O Rugs Oriental Rug Purchase? glass design border, 2" use or consign to public Rug missing each end, refringed, auction reselvaged Toros circa 1920's, gold field with Omartian allover palmette design, Deaccession - Keep in 27-O Rugs Oriental Rug Oushak Carpet Purchase and Sons, wear/damage throughout, use or consign to public Springfield, multiple holes, fair cond., 2 auction MA patches Deaccession - Keep in 1920's, with six geometric 28-O Rugs Oriental Rug Luri Long Rug Purchase? use or consign to public medallioons in field auction Toros Omartian circa 1900, perepedil design, Deaccession - Keep in 29-O Rugs Oriental Rug Shirvan Rug Purchase and Sons, kufic border, with dark blue use or consign to public Springfield, field auction MA

circa 1920's, red field with Deaccession - Keep in connected diamonds down 2-O Rugs Oriental Rug Hamadan Rug Purchase? use or consign to public center, missing 1/2" ends and auction edges, refringed, re-overcast

circa 1900, with ivory field, Deaccession - Keep in two medallions with camel 30-O Rugs Oriental Rug Serab Rug Purchase? use or consign to public color around (slight moth auction damage) circa 1910, ivory field with Deaccession - Keep in Bidjar Kurd 31-O Rugs Oriental Rug Purchase? long blue lozenge with use or consign to public Rug geometric forms auction 1920's, red field with overall Deaccession - Keep in boteh design, missing 3 32-O Rugs Oriental Rug Hamadan Rug Purchase? use or consign to public inches at top and 1 inch at auction bottom Deaccession - Keep in 33-O Rugs Oriental Rug Veramin Mat Purchase? circa 1900, blue field use or consign to public auction Deaccession - Keep in 34-O Rugs Oriental Rug Yomud Purchase? circa 1920 use or consign to public auction South Persian thick pile, floral repeat Deaccession - Keep in 35-O Rugs Oriental Rug Mat, Probably Purchase? design, missing 1" at bottom use or consign to public Luri end auction South Persian Deaccession - Keep in circa 1920, moth damage on 36-O Rugs Oriental Rug Mat, Possibly Purchase? use or consign to public back Luri auction Deaccession - Keep in 37-O Rugs Oriental Rug Baluch Mat Purchase? use or consign to public auction Soumak circa 1900, several ink stains, Deaccession - Keep in 38A-O Rugs Oriental Rug Shahsavan Purchase? valued at 600.00 (2013) use or consign to public Bagface paired with 38-B auction Soumak Deaccession - Keep in circa 1900, valued at 600.00 38B-O Rugs Oriental Rug Shahsavan Purchase? use or consign to public (2013) paired with 38-A Bagface auction circa 1890, repiling, valued at Deaccession - Keep in Shahsavan 38C-O Rugs Oriental Rug Purchase? 600.00 (2013) as paired with use or consign to public Bagface 38-D auction circa 1890, repiling, valued at Deaccession - Keep in Shahsavan 38D-O Rugs Oriental Rug Purchase? 600.00 (2013) paired with 38- use or consign to public Bagface C auction 1870's, heraldic beast-like Deaccession - Keep in Soumak designs, floral meandering 38E-O Rugs Oriental Rug Purchase? use or consign to public Bagface border, very well-done auction (missing both selvages) Deaccession - Keep in Kurdish circa 1900, missing 1" at top 39-O Rugs Oriental Rug Purchase? use or consign to public Chuval and bottom auction Deaccession - Keep in 40-O Rugs Oriental Rug Afshar Rug Purchase? circa 1910, corrosion use or consign to public auction Deaccession - Keep in Bidjar Kurd 41-O Rugs Oriental Rug Purchase? circa 1930 use or consign to public Rug auction Toros Omartian Deaccession - Keep in Hamadan circa 1930, blue field, overall 42-O Rugs Oriental Rug Purchase and Sons, use or consign to public Long Rug herati pattern Springfield, auction MA Deaccession - Keep in 43-O Rugs Oriental Rug Hamadan Rug Purchase? circa 1920 use or consign to public auction

circa 1910, red field with Deaccession - Keep in 4-O Rugs Oriental Rug Senneh Rug Purchase? several large boteh, missing use or consign to public 3" at bottom and 2" at top auction

Deaccession - Keep in 51-O Rugs Oriental Rug Baluch Rug Purchase? use or consign to public auction circa 1900, blue field, ivory Deaccession - Keep in Northwest 52-O Rugs Oriental Rug Purchase? border with stylized vines and use or consign to public Persian Serab leaves auction Toros Omartian Deaccession - Keep in 53-O Rugs Oriental Rug Shirvan Rug Purchase and Sons, circa 1900 use or consign to public Springfield, auction MA Deaccession - Keep in Kurdish Serab circa 1910, part of area 54-O Rugs Oriental Rug Purchase? use or consign to public Fragment runner auction Deaccession - Keep in 55-O Rugs Oriental Rug Shirvan Rug Purchase? circa 1900 use or consign to public auction Deaccession - Keep in 56-O Rugs Oriental Rug Hamadan Rug Purchase? use or consign to public auction Deaccession - Keep in missing part of border at one 57-O Rugs Oriental Rug Sarouk Carpet Purchase? use or consign to public end, partial new fringes auction circa 1910, blue field, akstafa Deaccession - Keep in 5-O Rugs Oriental Rug Shirvan Rug Purchase? like medallions in field, use or consign to public replaced selvages auction Deaccession - Keep in 6A-O Rugs Oriental Rug Hamadan Purchase? use or consign to public auction Deaccession - Keep in 6B-O Rugs Oriental Rug Hamadan Rug Purchase? use or consign to public auction Deaccession - Keep in 6C-O Rugs Oriental Rug Oriental Rug Purchase? use or consign to public auction Toros Omartian circa 1920, navy field with Deaccession - Keep in 7-O Rugs Oriental Rug Hamadan Rug Purchase and Sons, boteh all over, red border use or consign to public Springfield, stylized floral design auction MA Deaccession - Keep in Hamadan/Ser 8-O Rugs Oriental Rug Purchase? circa 1920 use or consign to public aband auction Marion navy field with large boteh, Deaccession - Keep in Hamadan 90-1 Rugs Oriental Rug Gift Nichols barber pole border, large use or consign to public Runner Arnold patch at one end auction Deaccession - Keep in 9-O Rugs Oriental Rug Baluch Mat Purchase? circa 1920 use or consign to public auction Deaccession - Keep in Machine Made XX-255 Rugs Oriental Rug Purchase? use or consign to public Rug auction Deaccession - Keep in Machine Made XX-256 Rugs Oriental Rug Purchase? blue and maroon use or consign to public Runner auction Northwest circa 1910, with cypress trees Deaccession - Keep in XX-257 Rugs Oriental Rug Persian Purchase? and weeping willow trees, use or consign to public Fragment some moth activity auction this is not part of andrews good condition. collection. no provenance. Carved Iquai possibly missing a Carolyn Deaccession - Transfer Sculpture Soapstone Gift contact Ethnographic Tribe Figure spear in figure's right Gifford to Another Institution Museum as possible transfer hand. item. marked "Rockefeller" inside Deaccession - Transfer Mask Of base. "55.41" may not be a to Another Institution 55.41? Sculpture Unidentified Bronze Unknown Jones Library acc #. out of or Consign to public Man scope. auction

label says "Elbert Deaccession - Transfer Bust - Elbert Terra Cotta, some paint loss on Hubbard/printer" and "Alfeo to Another Institution Sculpture Unknown Hubbard Paint edges Faggi". May fit with Charles or consign to public Green Printing Collection auction

marked "Lincoln tea" on Deaccession - Transfer Bust - reverse. possibly an to Another Institution Sculpture Abraham Alabaster good condition Unknown advertising item? seems out or consign to public Lincoln of scope. duplicated by auction another lincoln bust. Bust - very minor surface Deaccession - Consign Sculptures Possibly of a Alabaster Unknown no provenance losses noted to Public Auction Monk possibly European? no Deaccession - Transfer leather is hardened; provenance, consider selling Leather to Another Institution Textiles Leather, Brass laces missing; brass Unknown or transferring to an Moccasins or consign to public eyelets are corroded. institution with a large auction costume collection out of scope. note - taken Deaccession - Transfer Military Cap - Wool, Leather, brim is broken off Arthur P. from a warehouse in to Another Institution XX-245 Textiles Gift Nazi Brass cap. Stedman Luxemburg at end of WWII or consign to public by Arthur Stedman. auction appears to be in excellent condition. out of scope. note - taken Deaccession - Transfer Cotton, unused. acquired by Arthur P. from a warehouse in to Another Institution Textiles Banner, Nazi Gift Leather, Steel American soldier at Stedman Luxemburg at end of WWII or consign to public end of WWII - by Arthur Stedman. auction Arthur P. Stedman.

also has photo of Ijn Haruna at end of WWII. seems out of scope. Note: Japanese battleship Haruna was Japanese Deaccession - Transfer claimed to be sunk in 1942 by Naval Ensign some fading and Martin J. to Another Institution Textiles Cotton, Hemp Gift a b-17 piloted by Lt. Colin From Ijn holes evident Kennedy or consign to public Kelly. This was incorrect, but Haruna auction became widely believed in US. Haruna was sunk in harbor by USN aircraft in 1945. no connection between poet some tearing of blue Lucy Larcom and Amherst; Cotton, Lace, Deaccession - Transfer Toys Doll tunic; stain on skirt Unknown transfer doll to either Wood, Glass to Another Institution (or petticoat) Wheaton College or the Beverly Historical Society.

Deaccession - Transfer minor scattered pair of souvenir wheeled Elephant and Wood, Paint, to Another Institution, Toys paint losses on each. Unknown figures from India, 20th Horse Iron consign to public surface dirt evident. century.no provenance. auction, or discard

this collection has, Wood, Cotton, unfortunately, outlived its Deaccession - Transfer Silk, Velvet, condition varies Doll Elinor usefulness to this institution. to Another Institution XX-88 Toys Porcelain, widely with Gift Collection Andrews consider selling or or consign to public Metal, Paper, individual dolls transferring to a more auction Etc appropriate repository.

Cowhorn, missing spout plug this is a generic 19th c powder Deaccession - Consign XX-243 Weapons Powder Horn Unknown Wood, Brass and carrying strap horn with no provenance to Public Auction

missing sword; probably a tourist trade item Deaccession - Transfer Japanese missing bottom of Bone, Wood, (c. 1870-1930). very poor to Another Institution, XX-246 Weapons Sword scabbard; misc Unknown Brass condition. discard or try to consign to public Scabbard sections of bone sell (very little market value). auction, or discard missing or split.

Deaccession - Transfer Knife with Steel, Wood, tip of knife missing; to Another Institution, Weapons Unknown no provenance Sheath Brass, Leather split in wood handle consign to public auction, or discard Policy Statement: Artwork in Town Libraries

Library Mission Statement The Jones Library strives to stimulate and support the civic and cultural life of all people of our region by: • Providing access to materials, • Assisting people in their quest for information, • Preserving the history of our community, and • Serving as a meeting place for the community’s educational and cultural pursuits.

The Purpose of the Art Collection is to develop and maintain a distinctive collection of fine art; to enhance the environment for library patrons, staff, and visitors; and to expose this audience to an aspect of the cultural life of Amherst with which they may not be familiar.

1. Collection Policy As part of its Special Collections, the Jones Library contains a collection of original artwork, including oil paintings, drawings, watercolors, sculpture, antique furnishings, and oriental rugs. Most of the pieces came from the thousands of items collected by Amherst businessman William A. Burnett from 1900-1926. At the time of Mr. Burnett’s death in 1926, the Burnett family donated over 100 pieces of art for display and for interior decoration in the Jones Library, thereby partially fulfilling Burnett’s hope to establish a public art gallery for residents of the town. Over time the Burnett collection has increased in monetary and educational value.

John W. Burgess and Ruth Payne Burgess also hoped to sponsor a fine arts wing for the Jones Library; however, their actual bequest was insufficient to carry out their plans. Artwork by Ruth Payne Burgess, a cousin of the library’s benefactor Samuel Minot Jones, forms part of the library’s art collection.

In addition, a large canvas and eight original children’s book illustrations by local artists were added in the 1990’s during the expansion of the library. In 2004, the Library Trustees adopted a policy on Artwork in Town libraries, to be implemented over time as funding permits.

2. Acquisition Policy: Gifts and bequests of fine arts may be accepted at the discretion of the Director only when the object would be worthwhile for library purposes and exhibit under the terms listed below, or when the donor agrees that the materials eventually may be sold in fund- raising to benefit the library’s programs. The library does not provide art appraisals for tax deduction purposes. Gifts of artifacts and fine arts that are not accepted will be referred to appropriate museums and historical associations. Fine artwork and photographs will not be purchased, unless there is a strong documentary link to the literary or local history collections.

The acquisition of a work of art should be made without conditions or restrictions. There can be no commitment to permanent display, nor can the library be committed to retain ownership in perpetuity. The gift of objects or works of art needs to be formalized in a deed of gift agreement, which includes statement of transfer of legal title and where applicable, copyright and literary rights and signature of the donor. The deed of gift or a copy of the deed of gift will be kept on file in Special Collections, even if the artwork will be housed in another department or branch library.

Policies: Artwork Page 1 Criteria for Acceptance: All potential art acquisitions will be evaluated by the Curator whose recommendation will be forwarded to the Director, using the following criteria:

A. The quality and condition of the object, aesthetic value and appropriateness to the library department where it will be housed. The value of the object for scholarly purposes also should be considered.

B. The library's ability to properly care for and maintain the object to acceptable professional standards.

C. The object’s relationship to Western Massachusetts and, especially, to Amherst.

D. The security and physical appropriateness of the location for installation of the object. Considerations for protection of the object through security systems and insurance restrictions should also be considered.

3. Management of the Collection The Curator of Special Collections oversees the management of the art collection and maintains an inventory of objects valued over $1,000 for insurance purposes. Copyright: The Jones Library seeks, whenever possible, to acquire copyright with the gift or purchase of material. In all cases, the library reserves the right to charge a fee for publication or reproduction of items in the collection. Special Collections staff will determine status of copyright, set terms of use, and monitor the compliance process.

Display: Fine artwork will be on public display as space permits at the Jones Library and branch libraries. Stored items may be examined with prior notice in the Special Collections Research Room. Fragile condition or rarity may limit access to individual pieces of artwork. Due to the lack of adequate security systems, works of art over $50,000 in value may not be suitable for public display, but may be displayed in more secure office areas.

Storage: The library has limited storage for works of art (189 sq. ft.) in the climate-controlled Special Collections area. This storage area is currently overly full. Additional storage space is in use in the attic above the Trustees Room. Pieces that are extremely large cannot be stored with adequate protection in a professional manner.

4. Lending Policy: Loans are made only to professionally run galleries and museum spaces for public exhibition and/or research purposes. The borrowing institution will be responsible for wall-to-wall insurance coverage and any damage up to the appraised value of the item. All shipping costs must be paid by the borrower, using a qualified shipper. Requests for loans are directed to the Curator of Special Collections who will evaluate the status of the piece. The Director of the Library has final approval for all loans of artwork. The Jones Library reserves the right to recall any or all items within thirty (30) days after notice.

The library may choose to provide a reproduction instead of loaning the requested item. A fee for use of the image and reproduction services will apply.

Policies: Artwork Page 2 5. Conservation Policy Art appraisals are conducted every five years to ensure adequate insurance coverage for the art collections and antique furnishings. The Curator reviews each piece for general condition every two years. The Curator will recommend consultation with professional conservators to analyze specific preservation needs. Cleaning and conservation work is conducted, as funds permit.

A separate and on-going source of funding needs to be established to conduct a yearly conservation program.

6. Deaccession Policy Criteria for Deaccession of materials will be the reverse of the criteria for new acquisitions, e.g. poor quality and condition; lacks relationship to western Massachusetts and especially to Amherst; no appropriate location for installation or storage.

Disposition of Objects selected for deaccession: The manner of disposition chosen will be in the best interest of the library and its collection and in consideration of any previous terms of gift. Consideration is given first, to placing the object through loan or exchange in another tax- exempt public institution. Second, if the object is offered for sale, preference should be given to sale at public auction or in the public marketplace. Library staff and Trustees and their families will be considered ineligible to purchase or otherwise acquire deaccessioned objects from the library collection. Objects with mandatory restrictions may not be deaccessioned prior to expiration of the time limit, if any exists.

Any proceeds from the disposition of artwork will be applied to acquisitions and/or maintenance of the art collection, or as designated by the Board of Trustees.

7. Research Policy Public files on the artwork collection are maintained and updated by Special Collections staff and volunteers. The Director maintains corporation files on artwork.

Library staff will encourage research to broaden knowledge and appreciation of the collection through documentation and interpretation of the artwork collection. Research topics may include historical information regarding the Burnett family, the holdings of the original Burnett art collection, and its relationship to other twentieth century collectors in western Massachusetts. The creation of a database of digital images of the artwork is needed in order to expand access to this unique collection. Images should be connected to basic information on the artists, including biography and context of the work, as well as links to further information.

Approved by the Board of Trustees on August 19, 2004.

Policies: Artwork Page 3 Collections Assessment Report for The Jones Library

February 2016

At the request of The Jones Library in Amherst, Massachusetts, I undertook an assessment of the three-dimensional objects in the library’s fine arts collection, numbering in excess of 1150 items. Like many local libraries, historical societies and museums in New England, The Jones Library finds itself with an eclectic grouping of objects, some with obvious and logical connections to the local community, others with no apparent link to the institution, its history, or its mission.

The methodology employed in this assessment is fairly straightforward. Working with Cynthia Harbeson, Curator of Special Collections, I was provided a spreadsheet listing objects considered part of the library’s fine arts collection. The impressive collection of paintings, drawings, illustrations and photographs were excluded from this survey, as was the amazing group of oriental rugs. After reviewing the spreadsheet, and with input from Cyndi Harbeson, an assessment worksheet was developed in order to facilitate the systematic recording of key data fields for each of the objects, including physical condition and source. Recommendations as to disposition of each object or collection of objects were made on each sheet, based on my best understanding of the library’s history and mission. The significance of objects from such benefactors as the Jones, Burnett and Burgess families was taken into account; in particular the intention of Mr. Burnett that the library should serve as a cultural center for the town, furnished with artwork and period furnishings. In passing I might note that the worksheets should help inform library staff of possible next steps, and also assist with updating the library’s fine arts collection spreadsheet. To reiterate, I considered how each object fits with the library’s history and mission before making a recommendation for action.

The three-dimensional component of the fine arts collection can be broken down into eleven broad material culture categories such as furniture, sculpture, lighting, toys, etc. Some of these categories clearly reflect the intentions of benefactors like William Burnett, from whose estate many pieces of furniture and sculpture were donated. Other categories like ceramics, hardware and metalware can be less closely tied to specific sources. In fact, there are a great many objects for which no source can be documented; largely a reflection of the lack of consistent record keeping in the distant past. This information gap is reflected in the numbers of items that were surveyed but were not found on the fine arts collection spreadsheet.

Following is a general review of the twelve major material cultural categories of objects in the fine arts collection:

Furniture

Objects in spreadsheet: 48 Objects assessed: 53 Objects not located: 1

The furniture category is at once one of the better documented but most problematic. The Burnett, Jones, Burgess and Baker families are well represented as sources. Taking a cue from the Burnett bequest, most of the furniture is used by library staff and/or patrons, which is fundamentally at odds with how fine arts collections are typically handled. This is not intended as a criticism, but rather to point up the particular circumstances involved. “Using” furniture is obviously different than “using” wall-hung artwork, so many of the pieces exhibit damage and wear and tear from everyday use. I suggest using the condition notes on the worksheets to identify problems and undertake periodic repair of the furniture to extend its useful life. Typical problems include unglued joints, disfiguring surface scrapes and abrasions, missing trim, and worn upholstery. In some instances the condition of a piece makes it next to useless, and in these situations deaccessioning should be considered.

Lighting

Objects in spreadsheet: 12 Objects assessed: 14 Objects not located: 2

Like the furniture, lighting fixtures are used throughout the building in public areas like SPC Reading Room or staff offices. These too show evident wear due to many years of normal use. The majority of the pieces do not have specific provenance, but certainly add ambiance to the various spaces. Where indicated, damaged lighting fixtures should be repaired to maintain their usefulness to patrons and staff.

Sculpture

Objects in spreadsheet: 14 Objects assessed: 28 Objects not located: 2

Sculpture in the collection runs the gamut from high quality bronze works likeThe Haymaker to mass-produced plaster busts of Noah Webster. The discrepancy between what was in the spreadsheet and what was assessed lies primarily in items found in storage in the SPC Exhibit Room. A few of the pieces are certainly high quality, while others are of lesser stature. The three plaster friezes by Waugh are really nice and some thought might be given to using them in some fashion. Also located was a soapstone carving of an Inuit hunter that is likely a souvenir of someone’s travels in northern Canada. While many of the sculptures lack a source, it seems likely that some are part of the Burnett bequest.

Hardware

Objects in spreadsheet: 14 Objects assessed: 15

This category is exclusively comprised of fireplace equipment, primarily andirons and fireplace tool sets. Clearly the abundance of fireplaces in the various wings of the library account for the high number, particularly of andiron pairs. None have a specific provenance, and they vary widely in age, size and design. Recent systems upgrade work at the library has reduced the number of open fireplaces, resulting in multiple pairs of andirons and two sets of fireplace tools languishing in the attic. While I did not suggest the deaccessioning of any particular examples on the worksheets, consideration might be given to culling the herd a bit given the reduced number of fireplaces.

Metalware

Objects in spreadsheet: 11 Objects assessed: 21

Metalware relates primarily to domestic serving items such as pewter plates, silverplated tea services and other dining-related objects. There is a 3-piece church communion service and several brass vases included in this category. While some of the pieces have considerable age, some are relatively modern mass produced items without any provenance and should be considered for deaccessioning.

Ceramics

Objects in spreadsheet: 10 Objects assessed: 35

Ceramics range from mid-20th century mass produced glassware and souvenir “Amherst” mugs to a lovely 19th century Chinese Export rose famille punch bowl. With only several exceptions the sources of these pieces is not known. In fact, the vast majority were not found in the fine art spreadsheet. The library should ask itself what role these many can or would play in advancing the mission, and act accordingly. On many of the worksheets I suggested deaccessioning.

Toys

Objects in spreadsheet: 275+/- Objects assessed: 400+/-

Among the largest collections by size are the doll collections, one donated by Eleanor Andrews in 1953, the other compiled by library staff during the 1950s and 1960s. Many of the latter were acquired through membership in the World Wide Doll Club, a sort of “doll of the month club” arrangement. Given the size of these two collections a collection-level sheet was done instead of item level sheets. In addition, as other doll sources were identified a worksheet was compiled so at least help identify these other donors, who typically donated a relative handful of examples. The basic question comes down to this: what role does the doll collection play in today’s world? Are these dolls instructive in some fashion? Have they become mere curiosities of more interest to collectors than to kids? Certainly the hundreds of examples crammed into the Andrews display case cannot be appreciated. Nor can the many dolls in the library’s collection, most of which appear to be stowed in the closet in the Craft Room. I took pains to keep an eye on the doll case when I passed by during my 5 days on site and saw no one paying any attention to them. Serious consideration should be given to deaccessioning most if not all of the dolls if viable uses cannot be identified. Perhaps a dedicated children’s museum is a better home?

Textiles

Objects in spreadsheet: 6 Objects assessed: 9

This is a small grouping that can be broken down into two basic categories: 19th century schoolgirl needlework and “liberated” WWII booty. All the needleworks seem to be local and should likely stay in the collection. One pair of beaded moccasins seems out of scope and might be considered for deaccessioning. The WWII items (a Nazi cap and banner; a Japanese naval ensign) were apparently given after the war by returning servicemen. Truly, they do not seem to fit in with the library mission. They would probably do well at a specialty militaria auction, in particular the Nazi banner (25 feet long!) and the Japanese naval ensign from battleship Haruna.

Weapons

Objects in spreadsheet: 6 Objects assessed: 7

This is an eclectic category that includes U.S. and foreign swords and edge weapons, accoutrements like a powder horn, and two examples of what are essentially tools—harpoons. While at least one of the pieces appear to be a souvenir of travel to Japan, most really have no story, the exception being the Civil War field sword of Samuel Jones. The harpoons appear to be 20th C. reproductions with absolutely no history or evidence of use. In general, most of the items in this category seem out of scope.

Other

Objects in spreadsheet: 200+/- Objects assessed: 550+/-

This grouping contains natural history specimens and coins. First off, we have Agnes, the unfortunate merganser, whose connection to the collection comes courtesy of Minot Jones’ shotgun. She’s a keeper. The other natural history item is the shell/coral collection. Like the doll collections discussed above, there does not seem to be much use for the collection at the library. I sampled the collection and find that, aside from a few lovely conchs, the shells and corals are fairly common; and some are in bad condition. Better they be transferred to a children's museum or similar institution. The Edgar Scott coin collection does not serve any purpose in my mind. Unsuccessful attempts were made to sell the collection back in 1980, but staff seemed unhappy with auction estimates. The reality is that this is not a great collection, and the library may find it very difficult to land an auction house like Stacks who would want to take it. The other reality is that it is serving no purpose at present. It might be better to offer it as a single lot to a group of local coin collectors, using sealed bids, with the highest bidder taking the lot. We did this at Connecticut Historical Society with out of scope library materials.

Miscellaneous

Objects in spreadsheet: 6 Objects assessed: 24

In an effort to limit the number of broad categories of objects, everything else was placed in this category. The result is a range of objects from the Steinway grand piano (a keeper) to a horsehair quirt (deaccession). Many of these items were stored in the SPC Exhibit Room, were not in the spreadsheet, and lack any source or history. Should any provenance be subsequently uncovered, then this would change what I would recommend doing with the particular piece.

Jones - Jones - North Munson Grand # hours # hours # hours # hours Academic Year Summer Amherst Memorial Total

Sunday 1-5:15 4.25 closed 0 closed 0 closed 0

Monday 9-5:15 8.25 9-5:15 8.25 3:30-7:30 4 2-5:30 3.5

Tuesday 9-8:15 11.25 9-8:15 11.25 10-2 4 2-5:30 3.5

Wednesday 9-5:15 8.25 9-5:15 8.25 3:30-7:30 4 2-7:30 5.5

Thursday 9-8:15 11.25 9-8:15 11.25 closed 0 2-5:30 3.5

Friday 9-5:15 8.25 9-5:15 8.25 10-2 4 closed 0

Saturday 9-5:15 8.25 9-5:15 8.25 10-2 4 9-1 4

Total Open 59.75 55.5 20 20 Hours

Open Hours 59.75 NA 2.25 2.25 64.25 Requirement

JONES: Year round, patrons leave at quarter past the hour JONES: Year round, staff remain until half past the hour, performing lock-up duties JONES: During the summer, the only thing that changes is closing on Sundays; night time hours remain the same year round

The Jones Library, Inc. Board of Trustee Policy for Annual Evaluation of Library Director

The annual evaluation of the Director is the formal culmination of a continual process of communication with the Director. The evaluation will be performed in a timely way by the Personnel, Planning and Policy Committee (PPP) or a subcommittee of the PPP in accordance with the procedures set forth below. The PPP will decide how to solicit input from staff and the public, with approval from the Board. The PPP should provide the opportunity for staff and the public to provide information anonymously as well as by any other methods the PPP chooses to employ. The PPP Committee should review the implications of the current Open Meeting Law every year.

The Evaluation Calendar

The Board of Trustees will evaluate the Library Director annually. At the end of the previous evaluation, the Board will have approved the evaluation form for the next cycle. The evaluation will be based on the Library Director’s job description, Library Director’s contract, that year’s Library Director goals, and/or other criteria decided by the Board in conjunction with the Library Director at the start of the year being evaluated.

June:

A. Board members will complete an evaluation form supplied by the PPP Committee and return it to the PPP Committee within two weeks. B. Simultaneously, the Library Director will complete the same form as a self-evaluation. The Director’s self-evaluation will include a review of the current year’s goals and recommendations for the coming year. C. The Chair of the PPP will solicit input from the staff and from the public using the following methods: • An evaluation form will be distributed to staff; this form will allow staff to indicate basic employment status (e.g., full vs. part-time); these comments will be shared with the Board and Library Director; these comments are not subject to Public Records Law. • An evaluation form will be distributed to the Town Manager, Finance Director and Human Resources Director; these comments will be shared with the Board and Library Director; these comments are not subject to Public Records Law. • An evaluation form will be distributed to the Friends of the Library and the general public; these comments will be shared with the Board and Library Director; these comments are not subject to Public Records Law. D. If there is an in-person interview of a bargaining unit staff member, a Union representative may attend.

July: Once all forms are returned to the PPP Committee, the Committee will generate two summary documents, which will be discussed during the open Board meeting in August:

A. A comparison of the responses from the Board and the Director’s self evaluation.

B. A draft evaluation outlining the Director’s strengths and weaknesses. 1 Page

August:

A. The Board President and at least one member of the PPP Committee will meet with the Director to discuss the draft evaluation. The Library Director may present any comments or concerns back to the PPP Committee in writing in a timely way. B. The PPP Committee presents the draft evaluation to the Library Director and the Board at least two weeks before the evaluation is to be discussed by the Board. The Library Director may present the Board with a written response to the PPP Committee’s evaluation. C. Based on all the information it has received during the process, the full Board reviews and amends as necessary the PPP Committee’s draft evaluation. The vote to approve the final evaluation will be in a regularly scheduled Board meeting.

September:

A. The final evaluation approved by the Board with any written response by the Library Director will be placed in the Library Director’s personnel file. B. After the evaluation is completed, the PPP Committee and Director will draft proposed goals for the coming year to present to the Board. The Board will then amend the proposed goals as necessary and approve them. The PPP will use the same evaluation form from year to year unless it recommends a new form to the Board at the start of the new evaluation years and the new form is adopted by the Board.

March: Six months after the goals for the year have been approved, the Director and PPP Committee will meet to discuss the Director’s progress toward their completion. The PPP Committee will report the results back to the full Board for consideration of progress, adjustment of next year’s goals if necessary, support for the Director where needed and any other appropriate action.

Resources

Below are some resources that Boards may find useful when implementing the evaluation each year:

• “Factors in Evaluating the Director,” published in the Massachusetts Board of Library Commissioners’ Trustee Handbook (see attachment A; also found at http://mblc.state.ma.us/advisory/trustees/trustees_handbook/ch06s07.php); • “The Library Director Appraisal Form,” (see attachment B; also found at http://ldb.njstatelib.org/ldb_files/imported/Trustees/Library%20Director%20Performance%20A ppraisal.pdf).

This policy was adopted by the Jones Library Board of Trustees on November 8, 2011.

Amended May 7, 2013.

2 Page

The Jones Library, Inc. Library Director Annual Evaluation Trustee Survey Form – FY21

As part of the Library Director’s annual evaluation, the Board is expected to complete this Survey Form. Please submit comments about her performance in the following areas during the past 12 months. Please see attached job description and employment contract for reference.

Comments may be made anonymously; comments will be shared with the Library Director; comment forms are not subject to Public Records Law (i.e., they will remain confidential); comments will be incorporated into a summary document which will be discussed during an open meeting (i.e., the summary document will not remain confidential).

For the purposes of this document, the evaluation terms shall be defined as: Commendable = Performance surpassing reasonable expectations Satisfactory = Performance meeting reasonable expectations Needs improvement = Performance below reasonable expectations, with improvement likely Unsatisfactory = Performance below reasonable expectations, with improvement unlikely Unable to judge = Insufficient information available for evaluation (Please explain)

STANDARD 1: ORGANIZATION AND PROGRAM MANAGEMENT

Judge Needs Unable to Satisfactory Improvement Unsatisfactory Commendable

Plans and organizes work that carries out policies and goals adopted by the Board and developed by staff.

Supervises the development of the Library’s collection.

Supervises the development of the Library’s programming.

Supervised the operation of the Library during the remote work period.

COMMENTS:

Page 1 of 8

STANDARD 2: FISCAL MANAGEMENT

Judge Needs Unable to Satisfactory Improvement Unsatisfactory Commendable

Plans and organizes the preparation of an annual budget and capital improvement program.

Plans, organizes and administers the adopted budget. Works effectively and cooperatively with Town officials to negotiate budgetary appropriations. Works effectively and cooperatively with the Library Trustees to maintain a balanced budget.

COMMENTS:

STANDARD 3: PHYSICAL PLANT MANAGEMENT

Judge Needs Unable to Satisfactory Improvement Unsatisfactory Commendable

Supervises the maintenance of buildings, grounds and equipment.

Advises the Board on building needs.

COMMENTS:

Page 2 of 8

STANDARD 4: BOARD RELATIONSHIPS

Judge Needs Unable to Satisfactory Improvement Unsatisfactory Commendable

Keeps the Board informed on issues, needs, statistics and operations of the Library.

Makes recommendations to the Board on items requiring Board action.

Board decisions are implemented on a timely basis.

COMMENTS:

STANDARD 5: PERSONNEL MANAGEMENT

Judge Needs Unable to Satisfactory Improvement Unsatisfactory Commendable

Develops and executes sound personnel procedures and practices. Fosters a collaborative work environment, teamwork and communication.

Supported the staff and its work in a remote work environment.

COMMENTS:

Page 3 of 8

STANDARD 6: COMMUNITY RELATIONSHIPS

Judge Needs Unable to Satisfactory Improvement Unsatisfactory Commendable

Gains respect and support of the community on the implementation of Library programs and services.

Develops cooperative relationships within the community.

Listens to community concerns.

Effectively communicates Library services to the public.

COMMENTS:

STANDARD 7: LONG RANGE PLANNING

Judge Needs Unable to Satisfactory Improvement Unsatisfactory Commendable Conducts or supervises long-range planning and analyses to assist the

Board in making plans for Library needs and development in terms of staff, collection, facilities, technology and finances.

COMMENTS:

Page 4 of 8

STANDARD 8: WORK HABITS AND ATTITUDES

Judge Needs Unable to Satisfactory Improvement Unsatisfactory Commendable

Speaks well in front of groups, expressing ideas logically and forthrightly.

Thinks well on her feet when faced with an unexpected turn of events.

Organizes work well.

Meets deadlines.

Shows initiative.

COMMENTS:

STANDARD 9: GENERAL EXPECTATIONS

Feel free to comment on strengths or weaknesses in any of Comments the following areas:

Page 5 of 8

Accessibility Enthusiasm Adaptability Leadership Advocacy Listening Skills Communication Style Motivation Community Spirit Openness to Differing

Cooperation Views/New Information Creativity Professionalism Crisis Management Public Speaking Defends Conviction Under Resourcefulness Pressure Self-Direction Dependability Setting Priorities

Page 6 of 8

STANDARD 10: APPROVED FY21 ANNUAL GOALS

Judge Needs Unable to Satisfactory Improvement Unsatisfactory Commendable Continue to support the work of the Friends Development Committee

including meeting with and informing donors about the Library and reaching their goal of raising $150,000. Continue to work on the Library’s renovation/expansion project

including holding community outreach sessions, and seeking a positive Town Council vote. Continue to support the work of the Friends Capital Campaign

Committee including meeting with and informing donors about the project and to begin to reach their goal of raising $5 Million. Continue to work with the Library’s staff Equity Collaborative Team and the Town’s Equity Core Team in order to build staff and organizational capacity through training for new skills and competencies to advance racial equity with the goal of beginning to update Library policies, procedures, and guidelines, as well as to diversify the Library’s workforce. To develop and implement plans for fiscal and operational responses

and activities during COVID-related closure and partial and gradual re- opening.

COMMENTS:

Name of Person Completing Form (optional): Date of Evaluation: Name of Library Director:

Page 7 of 8

SELF EVALUATION

What have been your major accomplishments during this review period?

Have there been any special circumstances that have helped or hindered you in performing your job?

What would you like to see changed in the operation and organization of the Library?

Other Comments:

Review Date: Employee Signature: Chair, Board of Trustees Signature:

Page 8 of 8

Staff Questionnaire for Library Director Evaluation FY2021

Commendable: Performance surpasses reasonable expectations Satisfactory: Performance meets reasonable expectations Comments Needs Improvement: Performance below reasonable expectations; improvemment likely (use reverse as needed)

Unsatisfactory: Performance below reasonable expectations; improvement unlikely Satisfactory Commendable Unsatisfactory Unable to Judge: Insufficient information available for evaluation Unable to Judge Needs Improvement Creates environment that makes the Library a good place to work Cultivates an enthusiastic and optimistic attitude among staff Encourages and practices teamwork Treats staff in a professional manner Advocates for staff with the public, elected officials, the media, etc. Recognizes and acknowledges individual success Recognizes and acknowledges departmental success Supports a balance between work and personal life Encourages, accepts and makes productive use of feedback and suggestions Communicates effectively Treats all employees fairly I can disagree with her without fear of getting in trouble Answers questions, returns phone calls, and replies to emails in a timely manner Provides opportunities for professional development and learning new skills Managed the Library during a remote work period For those who work closely with the Library Director: Keeps me informed about issues relevant to my Department Includes me in decision-making that significantly impacts my Department Other thoughts you would like to add:

Name of person completing form (optional): Date: Please check appropriate box: Full-Time Staff Member Part-Time Staff Member JONES LIBRARY NORTH AMHERST LIBRARY  MUNSON MEMORIAL LIBRARY

August 6, 2021

TO: Town Manager Human Resources Director

FROM: Jones Library Board of Trustees

RE: Library Director Annual Evaluation

We are in the process of gathering information for the Library Director’s annual evaluation. We would appreciate any comments you would like to make about her performance in the following areas during the past 12 months.

Comments may be made anonymously; comments will be shared with the Library Director; comment forms are not subject to Public Records Law (i.e., they will remain confidential); comments will be incorporated into a summary document which will be discussed during an open meeting (i.e., the summary document will not remain confidential).

1 Commendable 2 Satisfactory 3 Needs Improvement 4 Unsatisfactory 5 Unable to Judge

* Relations with Personnel (sound procedures/practices, positive management/staff relations maintained, delegates appropriately, supervises fairly, encourages staff development)

* Relations with Town Staff (gains support, cooperative, listens to concerns, supportive of Town Staff)

* Relations with the Community (helpful, cooperative, collaborative, informative, visible, listens to concerns)

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* Fiscal Management (controls maintained, provides detailed documentation, funds effectively allocated)

* Communication (provides timely decisions, expresses ideas logically, keeps all informed)

* Organizational Skills (timely, well-organized, effective at running meetings)

* Long Range Planning (articulates vision for Library, proactive, involves everyone)

* Is there anything else you would like to share with the Board:

Name (optional):

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JONES LIBRARY NORTH AMHERST LIBRARY  MUNSON MEMORIAL LIBRARY

August 6, 2021

TO: Friends of the Jones Library System; Community Members

FROM: Jones Library Board of Trustees

RE: Library Director Annual Evaluation

We are in the process of gathering information for the Library Director’s annual evaluation. We would appreciate any comments you would like to make about her performance during the past 12 months.

Comments may be made anonymously; comments will be shared with the Library Director; comment forms are not subject to Public Records Law (i.e., they will remain confidential); comments will be incorporated into a summary document which will be discussed during an open meeting (i.e., the summary document will not remain confidential).

Name (optional): ______

Please return this form to one of the boxes made available for public responses.

Thank you.

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