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Finnish Research Information Hub and Nordic Collaboration

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Finnish Research Information Hub and Nordic Collaboration Finnish Research Information Hub and Nordic collaboration Hanna-Mari Puuska, CSC – IT Center for Science, Finland CSC – Finnish research, education and public administration ICT knowledge centre Contents of the presentation 1. Background: Publication data collection in Finland 2. VIRTA Publication Information Service 3. The Finnish Research Information Hub 2020 4. Towards a Nordic research information infrastructure? 2 Background: Publication Data Collection in Finland 3 Background: Publication data collection in Finland • Ministry of Education and Culture has collected bibliographic information on publications annually from • 14 universities and 5 university hospital districts (since 2011) • 23 universities of applied sciences (since 2012) • 12 state research institutes (gradually since 2014) • Each organization has its own CRIS system • Pure, Converis or SoleCRIS • JUSTUS Publication Information Reporting Service for small organizations www.justus.csc.fi • In total, ~50 000 publications per year = books, journal articles, conference papers, non-scholarly publications • The data are publicly available • Statistical data: www.vipunen.fi • Bibliographic data: www.juuli.fi JUULI publication portal (www.juuli.fi) 5 Vipunen statistical portal (www.vipunen.fi) 6 Finnish Publication Forum www.julkaisufoorumi.fi • Used for publication channel rankings as part of universities’ funding model • The ranking is based on journals, series and publishers evaluated by national scholarly panels in • Integrated with other relevant databases (e.g. ISSN, DOAJ and ERIH) • Contains structural data on ~30 000 journals and series, conference proceedings and book publishers • Includes information on type (scholarly/non-scholarly), open access policy, peer-review practice, scientific fields, internationality etc… Publication Forum levels • Level 1 = BASIC scientific publication channels (80 % of world publication volume) • Level 2 = LEADING scientific publication channels (15 %) • Level 3 = TOP journals and series (5 %) • Level7 0 = Other identified publication channels Finnish Publication Forum www.julkaisufoorumi.fi Example: publication channels in “forestry” 8 Publications in the performace-based funding model of universities 13 % of universities’ core funding (~200 mill. eur) is allocated via publication points: Publication type Level 3: Level 2: Level 1: Level 0: TOP LEADING BASIC other Peer-reviewed monograph (C1) 16 12 4 0.4 Peer-reviewed article in journal (A1-2) 4 3 1 0.1 Peer-reviewed article in book (A3) 4 3 1 0.1 Peer-reviewed article in proceedings (A4) 4 3 1 0.1 Peer-reviewed edited work (C2) 4 3 1 0.1 Not-peer-reviewed monographs 0.4 Not-peer-reviewed articles 0.1 New funding model from 2021 onwards: Open Access publications will be weighted by 1.2 VIRTA Publication Information Service 10 VIRTA Publication Information Service o Implemented in 2016 o The Finnish research organizations use VIRTA Publication Information Service to store a copy of publication information in their institutional CRISes or other publication databases o VIRTA is a data warehouse, ”a data hub”, making publication information usable for other services o E. g. Publication information automatically to research funding reporting o Implementation in Academy of Finland’s online service in 2017 o The goal is to extend the concept to other services where researchers need to input data on their publications, such as research data services, 11 research infrastructure services VIRTA Publication Information Service in a nutshell Data sources Master data in local CRISes or publication databases of HEIs, university hospitals, state research institutes Data transfer From organizations via a secure and certified connection by using SFTP protocol and SSH authentication keys. Data contents The data must include required fields and fulfil certain technical criteria according to VIRTA XML schema (mandatory fields, correct form of ISSN etc.) Updates Updates automatically from local CRISes to VIRTA e.g. once a day. The frequency depends on the organizations, minimum being once a year. Temporal All data from previous years to present can be transferred. Statistics compiled once coverage a year. Data validation Duplicates, faults, inter-organizational co-publications and Publication forums identified automatically and real time. Data use and All metadata are published real time in JUULI portal: www.juuli.fi . The data can be availability used in various systems and services via REST API and OAI-PMH. 12 Implementation of VIRTA Publication Information Service in Academy of Finland’s online service from 2017 13 © ACADEMY OF FINLAND 2018 | Reporter makes a search from VIRTA Publication Information Service by Name of author, selects relevant publications from the search result and clicks Move to form button 14 © ACADEMY OF FINLAND 2018 | Selected publications are shown on the report form 15 © ACADEMY OF FINLAND 2018 | Finnish Research Information Hub 2020: ”The Ministry of Education and Culture has set a goal, that in 2020 all information regarding all scientific research made in Finland will be easily accessible for various purposes. Information filled in one system will be automatically translated to other systems, and the administrative workload will be alleviated. ” 16 Current situation in Finland: national databases as silos VIRTA Publication Information Service Publication information from 54 Higher education institutions and Institutional PUBLICATIONS CRISes state research institutes. Metadata: www.juuli.fi and statistics: www.vipunen.fi Institutional CRISes Finnish Research Infrastructures The infrastructures database compiles metadata on national and FACILITIES institutional research facilities, equipment, materials and services. Infrastructure services Currently at piloting stage. https://avaa.tdata.fi/web/infrat Institutional Fairdata services for research data CRISes Finnish Fairdata Services include a preservation service (IDA), a RESEARCH DATA metadata input service (Qvain) and a research data finder (Etsin). Data www.fairdata.fi repositories National Research Funding Database The database aims to gather all information related to research funding Funding organizations RESEARCH PROJECTS process. The information will be harvested from the funders’ registers. Funders will join during 2019. https://wiki.eduuni.fi/display/CSCTTV/National+Research+Funding+Database 17 INTEROPERABILITY OF SERVICES ”Services have up-to-date information available” Metadata used and INFORMATION PROVIDERS enriched in national INFORMATION USERS ”Once the information has been input it can be utilized and local systems ”Open access to public information” in several systems’’ (e.g. funders). UNIVERSITIES STATISTICS AND VISUALIZATION UNIV. OF APPLIED SCIENCES Up-to-date facts and figures about research RESEARCH INSTITUTIONS RESEARCH INFORMATION HUB 2020 FUNDERS Connected metadata for publications, research NEW APPLICATIONS PUBLISHERS data and other research activities, research Open information to be utilized in infrastructures, funding, researchers and new applications supporting the INFRASTRUCTURES organizations researchers work. Eg. CV-tools REPOSITORIES ORCID INFORMATION RETRIEVAL ”Overview for research in Finland” Research.fi portal will provide a comprehensive picture of the research being conducted in Finland. Search criteria can be specified in, for example, field www.research.fi of science, thematic areas, ongoing projects or experts. Information elements in the Research Information Hub – targeted schedule 2019 2020 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Publications (VIRTA) Funding decisions (from funders) Research infrastructures Research data Researchers Other research activities Planning and Implementation Information available in web portal and API piloting 19 Towards a Nordic research information infrastructure? Earlier Nordic collaboration in Research Information Management Bibliometric reports The Nordic List Integration of national publication data NordForsk has funded The Nordic countries have development of research shared experiences, Norway, Finland, Belgium performance indicators and harmonized the national (Flanders) and Spain analyses in the framework of publication channel lists, and implemented a pilot the Noria-net. implemented the Nordic list, project in the framework The network has produced an integrated register for of EU Cost Action three reports (2011, 2014, publication channels. The ENRESSH network. The and 2017) based on Web of project was funded by pilot demonstrated the Science (WoS) to measure NordForsk and The use of the Finnish VIRTA and compare research in the Presidency of the Nordic system as a solution for Nordic countries. Council between 2016-2018. integrating national publication databases 21 Next steps • Collaboration will continue in the framework of both ENRESSH and Nordic countries • Cooperation to be strengthened also with other initiatives that aim at the integration of publication metadata at European level (e.g. OpenAIRE, EuroCRIS) • Nordic meeting in Finland in May 2018: o The stakeholders of national CRIS systems decided to continue the collaboration in terms of publication databases, publication channels lists and comparative bibliometric analyses 22 NordRIS project proposal Stakeholders: Denmark •SFU – Danish Agency for Science and Higher Education, Ministry for Higher A funding proposal sent to NordForsk, Education and Science November 2018: Finland •TSV – Federation of Finnish Learned Societies •OKM – Ministry of Education and Culture Nordic Research Information
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