Committee-Of-The-Whole

Agenda

Town of Gibsons

Committee-of-the-Whole

May 16, 2017 at 1:30pm

Council Chambers Town Hall, 474 South Fletcher Road, Gibsons 604-886-2274 - www.gibsons.ca

Council

Mayor Wayne Rowe Councillor Stafford Lumley Councillor Charlene SanJenko Councillor Jeremy Valeriote Councillor Silas White

Committee-of-the-Whole - 16 May 2017 Page 2 of 158

Committee-of-the-Whole AGENDA OF May 16, 2017 Council Chambers, 1:30pm 474 South Fletcher Road, Gibsons, BC

1. CALL TO ORDER

2. APPROVAL OF THE AGENDA

3. DELEGATIONS

3.1 Linda Williams - Music in the Landing and Sunshine Coast Page(s) Jazz Festival 4 - 13 Regarding the presentation of the 2016 Annual Reports for Music in the Landing and Sunshine Coast Jazz Festival and plans for 2017

3.2 Conchita Harding - Sea Cavalcade Regarding the presentation of the 2016 Sea Cavalcade annual activities and plans for 2017

4. REPORTS

4.1 Director of Finance - Grants of Assistance Page(s)

14 - 158

5. INQUIRIES

6. NEXT MEETING

6.1 The next Regular Committee-of-the-Whole meeting to be held on Tuesday, June 6, 2017 in the Town Hall Council Chambers at 1:30pm.

7. ADJOURNMENT

Committee-of-the-Whole - 16 May 2017 Page 3 of 158 Music in the Landing TOWN OF GIBSONS – MUSIC IN THE LANDING

History of Music in the Landing:

Many towns have summer ʻmusic in the parksʼ programs. In Gibsons, we have Music in the Landing. The programme started in 2003 after a local resident, Don Chapman approached the Town of Gibsons with the idea of providing live music in outdoor locations for the community to enjoy. He donated $5,000.00 towards paying the performers. TOG decided to match the fund to pay coordinators for the program. The organizers of the program reach out to the local business to pay for advertising in local papers for the program.

The purpose of the program is to present live musical outdoor performances around the Landing during summer weekends from the end of June until early September with the last weekend Saturday evening show collaborating with the Sunshine Coast Film Society for Starlight Film Night. In a fun and festive way, it brings people together and adds to the experience of being in a creative, friendly community. It adds to the economy of businesses operating in the Landing as it draws people to linger, shop, visit a gallery or enjoy a restaurant. It provides support to the local musical community by providing venues for performances, and to raise the profile of the excellence of Sunshine Coast performing artists.

Music in the Landing provides a chance to connect with and get to know new friends and neighbours, and to celebrate ‘the best town in the world!’ For tourists it makes Gibsons a special and memorable place - not just beautiful in it’s setting, but with it’s own friendly, artistic culture and personality. It has become a Town of Gibsons programme the community, businesses and local musicians look forward too each summer.

Organizer: Since the first year in 2003, Linda Williams and Graham Walker shared the co-ordinator duties. In 2016 Graham Walker no longer was involved and the program was ran by Linda Williams who hired PA/tech/tent assistants from her salary. She continued the established a well organized format that ensured all details are well looked after. With hundreds of performers to contact and schedule, advertising, equipment, signage, posters, finances, and other duties, each weekend requires much follow through to ensure all goes smoothly. The co-ordinator’s goal is to make sure the program is ‘professional’ in every way, and to keep everyone happy; the audience, the performers, and local businesses.

Process and Details:

(1) Financial Administration & Budget: Honorariums are provided to musicians. Bookkeeping - receipts are given and signed for each payment to musicians with records kept of all expenses and payments. A donation basket is used at each performance with the money going directly to the performers. The audience is very generous and adds to the financial value to the performers. It proves to be a real-time response to the audience appreciation for the artist.

Page 4 of 158 Committee of the Whole Meeting Agenda (2) Promotion and Advertising the Program : With no advertising budget, promotion includes: postering, signboards, articles in local newspapers, sponsored advertising by local businesses, social media and e-Newsletters.

(3) Equipment and Stage Management : A large part of the job is to make sure there is proper equipment for each concert. This ranges from a small portable P.A. system, signs, and a shade umbrella for street buskers, to setting up a tent-stage and a major P.A. system for larger concerts, often provided by the organizers. There is a great deal of hauling equipment back and forth, up and down the dock, in and out of vans, setting up and taking down, sometimes in drizzle and after dark. The street signs have to be moved around the Landing to the various venues. PA is now provided by organizers or musicians as the Town of Gibsons PA is inadequate for most gigs.

(4) Select Venues and schedules for performances :

(5) Select and Hire Musicians : The goal of the co-ordinator is to present musicians of high quality, covering a wide variety of styles, of broad interest, to as many people as possible. It has become a job requiring much diplomacy, as the desire from musicians to participate grows. Performing in Music in the Landing has become important to many musicians and groups as a sign of ‘Official Recognition’, and an acknowledgment of quality. It also means having a good audience in a beautiful public venue, and seeing your name in advertisements and posters. The demand to be part of the summer’s schedule now means that the program is booked early in the season and not all musicians are able to be accommodated. Dealing with aspirations and disappointments as to who does or doesn’t perform has become part of the co-ordinator’s job that takes tact to handle.

The program tries to balance this demand by providing at least one concert for each of the main styles of music, including folk, jazz, concert bands, world music, a youth showcase, a teen showcase, and even some LOUD rock and roll. As much as possible, musicians are selected for their overall appeal to a wide audience, to be enjoyable to the ‘general public’.

Advertising and Promotion:

Coast Reporter and columnists Sponsored Ads in Coast Reporter & the Local Visitors Map Guide Purple Banner Guide The Medicine Shoppe Other newsletter publications Sunshine Coast Tourism CCA Arts and Culture Calendar Sandwich Boards Facebook, Instagram & other social media coverage TOG website many other website calendars Cable 11 TV Visitors Information Centre Weekly email newsletter posters throughout community

Media : An established good relationship with local media and providing them with lots of photos and advance notices; helps ensure we receive excellent coverage in the events and ‘what’s on’ columns. E- Newsletters go out to 1400+ contacts each week before the show to visitor centres, B&B’s, any tourism outlets and an extended list of requests. Note : in 2012 we started posting images of EVERY show on facebook in yearly albums which has created an excellent archive of performers and performances in the many stunning locations in the Landing. http://www.facebook.com/Music.Landing

Page 5 of 158 Committee of the Whole Meeting Agenda Posters: The attractive ‘permanent’ poster, using local artist Sa Boothroyd’s delightful art, is posted all summer long and gave a colourful and exciting look to the program. We continued placing our ‘weekly’ posters and sandwich boards for information on the upcoming weekend. We thank Gaia’s Fair Trade Shop, and the Info Centre for their daily care of the sandwich boards.

Newspaper Ads: It is always a challenge to get local sponsors this year for the newspaper ads therefore they were much smaller. The past two years we have been sharing a co-op ad with the Sechelt Summer Music Series. With the developed relationship with the local papers, the columnists and free events listings added to the press.

EQUIPMENT

P. A. System: The Town’s P.A. is rarely used. In 2016 techs with their own PA were hired for the organizer's salary to set up the tents and provide and run the PA.

Tents: The 10 x 15 tent is in poor shape but still suitable for most performances on the small ʻupperʼ stage area in Winegarden Park. This is the most useable area for audiences, as it is relatively flat, with good sight lines and visible from the Bus Stop for pedestrians walking by. The TOG 10 x 10 tent was perfect for use at the Sunday Market area and Pioneer Square. The co-ordinator provided large umbrellas for shade and stools for seating.

Winegarden Park Rotary Canopy: The canopy is rarely used except in the case of a larger orchestra.

VENUES - Schedule:

Friday Afternoon 1:30 - 3:30pm: Dougall Park - Solo artists/ Buskers.

Friday Evenings 7:00 – 8:00pm: Music in the Gazebo on the Dock - Classical, Jazz, Dance, Folk. A more beautiful stage would be hard to find! The co-ordinators bring in many folding stools to accommodate some seating.

Saturdays 11a.m. - 1:00pm: Pioneer Square - Lightly amplified rock, jazz, and folk groups.

Saturday Evening Concert 7:00 – 8:30pm: Winegarden Park - Featuring outstanding and professional local musicians, from Jazz to Bluegrass to Global music. Double bills are often held as well as a special BC Day performance.

Sundays 11:00 a.m. to 1:00pm: The ʻSundial Stageʼ at the Sunday Market - Duos, trios, and groups, lightly amplified to project over the traffic noise, and into the market and add to the street ambience and enjoyment of shoppers and merchants.

Budget in 2016: $ 15,000.00 ($6,750 to Linda Williams) ($8,250 to musicians)

Page 6 of 158 Committee of the Whole Meeting Agenda Music in the Landing 2016 - Performers Location Time Group # players Cost

Week One

Fri July 1 Farmers Market 4:00-6:00 no Fri July 1 Gazebo 7:00-8:00 no Sat July 2 Pioneer Square 11:00 - 1:00 Gibson Girls 3 $180 Sat July 2 Winegarden Park 7:00-8:45 Champagne Cowboys 5 $350 Sun July 3 Sun Dial Stage 11:00-1:00 Bad to the Bow 12 $150 Week Total $680 Series Total $680

Week Two

Fri July 8 Farmers Market 1:00-3:00 Beachcombers Ukles (BUGS) 8 $100 Fri July 8 Gazebo 7:00-8:00 Reg & Lynne & other guy 3 $180 Sat July 9 Pioneer Square 11:00-1:00 Bad to the Bow 12 $150 Sat July 9 Winegarden Park 7:00-8:45 Georgia Fats, Joel / Barry / Boyd 3 $300 Sun July 10 Sun Dial Stage 11:00-1:00 Mimosa 4 $400 Week Total $1,130 Series Total $1,810

Week Three

Fri July 15 Farmers Market 1:00-3:00 Bill Ward, piano 1 $80 Fri July 15 Gazebo 7:00-8:00 John TB Thompson, Barry Taylor 2 $130 Sat July 16 Pioneer Square 11:00-1:00 NUA - James Law Trio 3 $180 Sat July 16 Winegarden Park 7:00-8:45 Sound Medicine 4 $400 Sun July 17 Sun Dial Stage 11:00-1:00 Karen, Budge, Simon 3 $300 Week Total $1,090 Series Total $2,900

JULY 23 - 24 SEA CAVALCADE

Week Four

Fri July 29 Farmers Market 4:00-6:00 fiddle trio 3 $75 Fri July 29 Gazebo 7:00-8:00 Ken Dunn 2 $150 Sat July 30 Pioneer Square 11:00-1:00 Dave Philley 1 $50 Sat July 30 Pioneer Square 11:00-1:00 Dave Roughley 1 $50 Sat July 30 Winegarden Park 7:00-8:45 Tube Radio 5 $350 Sun July 31 Sun Dial Stage 11:00-1:00 Jack & G 2 $150 BC DAY- Mon Aug 1 Winegarden Park 1:00-2:30 Steve Hinton Band 5 $350 Week Total $1,175 Series Total $4,075

Week Five

Fri Aug 5 Farmers Market 1:00-3:00 Cam Peters 1 $60 Fri Aug 5 Gazebo 7:00-8:00 Lowry Olafson/Rick Reubart 2 $150 Sat Aug 6 Pioneer Square 11:00-12:00 Back Porch - Dale 4 $200 Sat Aug 6 Winegarden Park 7:00-7:35 Keiran Semple 1 $60 Sat Aug 6 Winegarden Park 7:45-8:45 Two Bears North - Sophie Heppell 2 $200 Sun Aug 7 Winegarden Park 1:00 - 2:30 Michael Occhipinti & Elizabeth Shepherd2 $400 Week Total $1,070

Page 7 of 158 Committee of the Whole Meeting Agenda Series Total $5,145

OUTRIGGER RACES Aug 12-14 - Written Arts, Hackett, PofP

Week Six

Fri Aug 19 Farmers Market 1:00-3:00 Troy Mathews 1 $60 Fri Aug 19 Gazebo 7:00-8:00 Dyhana Hula 7 $150 Sat Aug 20 Pioneer Square 11:00-12:00 Sunshine Brass 5 $180 Sat Aug 20 Winegarden Park 7:40-8:40 Brothers in Farms 6 $350 Sun Aug 21 Sundial Stage 11:00-1:00 Knotty Dotters 7 $200 Week Total $940 Series Total $6,085

Week Seven

Fri Aug 26 Farmers Market 1:00-3:00 Ariana Mason, Michaela Cloherty 2 $80 Fri Aug 26 Gazebo 7:00-8:00 Billy Hillpicker Band 5 $200 Fri Aug 26 Pioneer Square 11:00-1:00 Dan Richter - Conventionals 3 $180 Sat Aug 27 Winegarden 7:00-8:00 Heavy Mellow 4 $350 Sun Aug 28 Sun Dial Stage 11:00-1:00 Crook 3 $225 Week Total $1,035 Series Total $7,120

Week Eight

Fri Sept 2 Farmers Market 1:00-3:00 George Grafton - cancelled rain $0 Fri Sept 2 Gazebo 7:00-8:00 Joe & Simon 2 $200 Sat Sept 3 Pioneer Square 11:00-1:00 Charlotte & Budge 2 $200 Sat Sept 3 Winegarden Park 7:00-7:45 Reenie and Lea (Chelsea) 2 $240 Sun Sept 4 Sundial Stage 11:00-1:00 Jazz Group of 7 7 $300 Week Total $940 Series Total 150 $8,060 signage/umbrellas/stools (paid from last weekend rainout gig) $190

Total Series $8,250

Page 8 of 158 Committee of the Whole Meeting Agenda Page 9 of 158 Committee of the Whole Meeting Agenda 1:44 PM Sunshine Coast Jazz & Entertainment Society

01/03/17 Profit & Loss by Class Accrual Basis January through December 2016

Fundraising Events Jazz Festival Jazz Society TOTAL Ordinary Income/Expense Income Interest Income 0.00 0.00 0.46 0.46 Alcohol Revenue 1,830.00 0.00 0.00 1,830.00 Grants SCRD GiA 0.00 2,000.00 0.00 2,000.00 Town of Gibsons 0.00 2,000.00 0.00 2,000.00 Total Grants 0.00 4,000.00 0.00 4,000.00 Sponsors 0.00 6,100.00 258.34 6,358.34 Donations 0.00 1,069.00 0.00 1,069.00 Ticket sales 4,647.77 4,814.19 0.00 9,461.96 Raffles 0.00 250.00 0.00 250.00 Concessions 0.00 280.00 0.00 280.00 Total Income 6,477.77 16,513.19 258.80 23,249.76

Gross Profit 6,477.77 16,513.19 258.80 23,249.76 Expense Membership 0.00 0.00 267.50 267.50 Accommodation 207.90 0.00 0.00 207.90 Alcohol 646.39 0.00 0.00 646.39 Uncategorized Expenses 0.00 72.00 0.00 72.00 Artists Fees / Performers 2,450.00 9,850.00 0.00 12,300.00 Sound Tech 725.00 2,197.50 0.00 2,922.50 SOCAN 271.99 271.98 0.00 543.97 Administration 50.00 100.00 0.00 150.00 Bookkeeping 0.00 0.00 249.38 249.38 Advertising 0.00 3,074.82 0.00 3,074.82 Hospitality & Food 270.00 0.00 0.00 270.00 Insurance 0.00 679.20 0.00 679.20 Licenses and Permits 148.00 175.00 25.00 348.00 Office Supplies 7.50 7.50 0.00 15.00 Promotional Materials - Promotional Materials 0.00 89.60 0.00 89.60 Posters & Brochures 144.00 0.00 0.00 144.00 T-Shirts 0.00 425.60 0.00 425.60 Total Promotional Materials - 144.00 515.20 0.00 659.20 Rental Equipment rental 0.00 2,197.58 0.00 2,197.58 Facilities rental 665.00 441.00 0.00 1,106.00 Total Rental 665.00 2,638.58 0.00 3,303.58 Telephone 5.00 5.00 0.00 10.00 Transportation (BC Ferries) 156.00 963.15 0.00 1,119.15 Total Expense 5,746.78 20,549.93 541.88 26,838.59

Net Ordinary Income 730.99 -4,036.74 -283.08 -3,588.83

Net Income 730.99 -4,036.74 -283.08 -3,588.83

Page 1

Page 10 of 158 Committee of the Whole Meeting Agenda 3:59 PM Sunshine Coast Jazz & Entertainment Society

27/02/17 Balance Sheet Accrual Basis As of December 31, 2016

Dec 31, 16 ASSETS Current Assets Chequing/Savings SCCU 189449 890.66 Shares Class "B" Equity 27.08 Shares Class "C" Equity 5.29 Total Chequing/Savings 923.03 Accounts Receivable Accounts Receivable 300.00 Total Accounts Receivable 300.00

Total Current Assets 1,223.03

TOTAL ASSETS 1,223.03 LIABILITIES & EQUITY Equity Retained Earnings 4,811.86 Net Income -3,588.83 Total Equity 1,223.03

TOTAL LIABILITIES & EQUITY 1,223.03

Page 1

Page 11 of 158 Committee of the Whole Meeting Agenda gibsons landing JAZZ festival june 16–18, 2017 Daniel Brubeck Quartet Deanna Knight & Hot Club Katherine Penfold Quartet Rakish Angles Blaine Dunaway Quartet Karin Plato & Jacquie Allan Celso Machado Keith Bennett Trio and more! St. Bart’s Church Keith Bennett, Jodi Proznick, june 16 Michael Creber 12nn–5pm Street Festival 6pm Dinner Jazz 17 8pm Hot Club of Jazz Dance 11am Jazz Brunch 1:30 FREE Outdoor Fest 185:30 Jazz Vespers

coastjazz.com JAZZ WEEK: JUNE 10–15 LOCAL RESTAURANTS WAYNE ROWE SOPROVICH & LAW OFFICE CO. CGA

SECHELT DR. BLAND DENTAL GIBSONS FAMILY CENTRE DENTIST

Page 12 of 158 Committee of the Whole Meeting Agenda

Sunshine Coast Jazz and Entertainment Society 4638 Sunshine Coast Hwy Sechelt, BC V0N 3A2 Phone 604.740.5825 coastjazz.com : [email protected] March 30, 2017

Town of Gibsons 474 South Fletcher Road Gibsons BC, V0N 1V0 re: 22nd Annual Gibsons Landing Jazz Festival June 16-17-18, 2017

The Gibsons Landing Jazz Festival being held June 16-18 this year has become an established major festival on the Sunshine Coast and is now preparing for its twenty second season. The festival is produced by volunteers of the non-profit Sunshine Coast Jazz & Entertainment Society.

We bring national and international musicians of the highest quality to our festival and include our established local groups and musicians. Opening night will be held at St Bart's Church. The professional stage for the Saturday ’Street Festival' on Gower Point Road has raised the profile of the event (and last year kept the musicians dry) and the 2nd stage and street performers are a huge success. We will have a full afternoon of music including new local musician Daniel Brubeck on the main stage and include the local Chat/Elphi Jazz Band on the 2nd stage. There will be community, craft and food vendors to compliment local businesses. There will also be a kids area and again collaborate with the Sea Cavalcade to provide a beer tent, complete with festival hot dogs. Festival tents for the audience are provided to adapt to any weather.

The weekend will also include a Saturday night dance at the Gibsons Legion, an evening dinner jazz show collaborating with the Voyagers Paddle group at the Gibsons Public Market, the well loved Sunday Jazz Brunch, a free afternoon Sunday Festival in Winegarden Park and Jazz Vespers at St. Bart’s Church. We continue to have live entertainment at local venues during ‘Jazz Week’ proceeding the festival weekend. This is very popular and an opportunity to showcase more of our local musicians selling out local restaurant venues during the week.

The Society sponsors a series of music concerts and dances during the course of the year to support and raise awareness of the performing arts and to fundraise for the festival.

We want to thank the Town of Gibsons for their support of the annual Gibsons Landing Jazz Festival in the past and look forward to your continued support in the coming year(s). We have expanded our marketing both off and on the Coast, raising the profile of Gibsons as a great place to live, work and visit.

If you would like more information about the festival, please contact us, and visit our website at www.coastjazz.com.

Yours sincerely,

Linda Williams, director Sunshine Coast Jazz and Entertainment Society

Page 13 of 158 Committee of the Whole Meeting Agenda Town of Gibsons Grants of Assistance

Amount 2017 2016 2015 2014 2013 2012 2011 2010 Requested Actual Actual Actual Actual Actual Actual Actual Actual $ $ $ $ $ $ $ $ $ 2017 Requests 20,000 20,000 20,000 20,000 20,000 17,000 17,000 Coast .Cultural.Alliance{Arts Qalendar, Arts CrawJ). ___······"·-- ,_ 1,800. 1,000 1,000 ==,-...... ,.,= ,=«o.h".=y,W.-.>==Y•h> Coast Ro ue Arts Societ Ro ue Arts Festival ·-· 1,000 Crim_e Stoppers - Metro Vancouver 2,500 Deer Crossing Art Farm Resur ence) 1,500 Deer Crossin Art Farm Ima ination Network Deer Crossing Art Far_f!!JRainfo_re_s_t_C_i_rc_u._s_l_nt_e._ra__ c_t_iv_e,___. ______, ______1--·----.;--.-C. Gibsons Curlin Club Committee of the Whole Meeting Agenda Gi bsons Elementary. School _F~A_C_LP .. 1._a~.o .. _u. n._d.. '----·····-···--·---···---...+--···-·-·-·-..---··-·!··- ..·---· ... - ....·-·-·--- .... ·+··--·--·-·-'-· Gibsons Public Art Galler * 00 Gibsons Public Art Gallery* - The Otjginal Gibsons Public Art Gallery* - The Sunshine Coast Pavillion _Huckleberry Coast Childcare Societ Poynter.Studio (.Qbsons Landin Plein Air Paint Out Restorative Justice Program of th e_S__ u .. _n"_s.. h __ i_n ... e ...... c_o .. _a_s .. _t_., __ "______"_·+-- _Lli_O_O +--...... 1,_25 __ 0-i S. C. Community Services Society (Crisis Support Worker-Victim Serv) 1,000 1,000_!---+----+----+----l _S.C. Community ServicesSociety (Parent & T~t Program) ___···----·-· ...... _ 3,524 1,250 1,250 -----·-- S.C. Hos ice Societ 3oth Anniversar Celebrations S.C. Society for Prevention of. Cruelty t._o_A_n_i_m_a_ls_____ 500 S. C. Skating Club ------+------i---1~,0_0_0--t-----+---+-----....------;-----f------1 "" Sunday in the .. Park with"Pride Society··---- -··-·----··"·"·-·-"·,____ 1~,0_00_. +------; S ecial 01 m ics Sunshine Coast

·-Transportation Choices Sunshine Coast (Bike to Work Week) ____.1-...... ___ 1_ 0,_0_00~------Total Grants of Assistance: ---~~~------~--~~--~--~---~--~---~-21,074 0 21,600 19,500 18,130 20,000 20,000 17,000 17,000 Rem a in in g Budget: =-==-·-1.,0=7=4=; ======·1='=6=00===5=0=0==1=,8=7=0====0===0====0====0

* GPAG was granted line item status in 2014 budget in the amount of $2,000. Page 14 of 158

Page 1 of 1 Freedom of Information And Protection of Privacy Act The personal information collected on this form is done so pursuant to the Community Charter and/or the Local Government Act and in accordance with the Freedom of Information and Protection of Privacy Act. The personal information collected herein will be used only for the purpose of processing this application or request and for no other purpose. The Town considers this information to be public and it will be considered at meetings of the public and is available for public inspection. Further information may be obtained by speaking with the Town's Director of Corporate Administration at 604-886-2274 or 474 South Fletcher Road, Gibsons.

Part 3: Application Details: Category A

Date: b [,3. 2 0 L'l Date Received: t'Jvc i Name of Applicant or Sponsoring Organization: CoCL$t 6d+u.raL A-Ilia.nee_ Address: 'tlo38 SuV1$h 1Qe,., I/Xl$t ~nwaj Phone No: foO"#-'ll/tJ-5B~ax No. E-Mail: cvt5ihfucz:?sunc..oa~+l'1J15 . ~6M

Type of Assistance Requested:

(1) A Grant: $ _I..._, =-8____ 0"""""()"-----

(2) Exemption from a Tax:

(3) Exemption from a Fee:

(4)Loan or Loan Guarantee:

Describe your organization, its mandate, program(s) and membership: I (Attach Proof of Incorporation showing current status.)

Describe the project or program that you are applying for assistance for:

Project Descrietion: I Purpose of the Project:

Grants of Assistance 2

Page 15 of 158 Committee of the Whole Meeting Agenda The names of the people who will be carrying out the project: I Dates and Location of the Project: I Describe how the project will benefit the Town of Gibsons:

Financial Information: Please include copy of a current budget or complete the budget statement, Appendix 1, attached to this Application Form.

Applications for Assistance over $1,000.00 are required to provide the following additional information:

1. Financial Statement for last calendar or fiscal year of operations 2. Business Plan or statement of objectives

If this information is not available please provide a brief statement as to why. I List source(s) of any other assistance received or applied for in relation to this project/program and the amount:

Grants of Assistance 3

Page 16 of 158 Committee of the Whole Meeting Agenda Signature(s) and Conditions:

We certify that to the best of our knowledge the information provided in this Town of Gibsons Application for Assistance is accurate and complete and is endorsed by the organization that we represent. If this application is approved, we agree to the conditions set out below and to any other conditions approved by Council and appended hereto . . ----.:'.~~~~~-Title: ~ Signature: · - ' Title: J),ye;C,;fo,r Date:.....:...+=-.~.:...... !.;._..., (two authorized si natures are required for organizations or registered non-

Additional Conditions:

1. In the event that the assistance is not used or is no longer required for the project that it was intended and described in this application, the Town will be notified immediately and any remaining funds will be returned to the Director of Finance. 2. The applicant will keep proper books of accounts of all receipts and expenditures relating to the project or program and will make these records available to the Town of Gibsons for inspection if requested. 3. The applicant acknowledges that an audited statement for the project or program may be required. 4. The applicant agrees to provide a report within 90 days of the completion of the project detailing the results of the project and its economic benefits, if any, to the Town of Gibsons. 5. The project or program may not be represented as a program of the Town of Gibsons and the applicant does not have authority to represent itself as an agency of the Town of Gibsons in any way. 6. The Town of Gibsons may be acknowledged as a sponsor in any program publications or marketing.

Comments by the Director of Finance: I Dates of Advertising: 1. 2.

Grants of Assistance 4

Page 17 of 158 Committee of the Whole Meeting Agenda TOWN OF GIBSONS 2017 GRANTS OF ASSISTANCE APPLICATION

COAST CULTURAL ALLIANCE (CCA}

DESCRIBE YOUR ORGANIZATION, ITS MANDATE, PROGRAM(S) AND MEMBERSHIP

Vision - "The Coast Cultural Alliance is a network of arts, cultural and heritage groups and individuals working to enhance the economic vitality of the Sunshine Coast through cultural sector development and cultural tourism."

The purposes of the Society are: 1. To enhance the arts and cultural tourism economies of the Sunshine Coast. 2. To project a single, strong voice for local culture. 3. To encourage communication and cooperation within the Sunshine Coast's visual and performing arts organizations and individuals, various levels of government, funding bodies, businesses and foundations. 4. To assist artists, performers, and cultural workers to maximize their potential by offering ongoing education in marketing, communications technology, and entrepreneurial skills. 5. To assist amateur to professional groups and individuals with collective marketing, promotion, and to provide resources for that assistance. 6. To, whenever possible, utilize Sunshine Coast businesses and members of the Alliance for marketing, training or technical purposes.

CCA projects include: yearly Purple Banner Studio & Gallery Guide (since 2001); yearly Sunshine Coast Art Crawl (since 2010}; monthly Arts & Culture Calendar (since 1998); monthly Artesia Coffeehouse (fall-spring since 2003}; weekly e-newsletter (2000+ recipients); 24/7 interactive website of our members' gallery plus event, news, workshop, opportunity and local gallery listings (since 1998).

Current paid membership includes 44 non-profits, 54 businesses, 290 individuals.

DESCRIBE THE PROJECT OR PROGRAM(S) THAT YOU ARE APPLYING FOR ASSISTANCE FOR:

PROJECT TITLE 1. The Arts and Culture Calendar Request: $900

Project Description: a free monthly event and workshop brochure distributed since 1998 a. The Calendar is distributed to Visitor Centres, libraries, schools, Ferry Ambassadors (the only brochure they can distribute) restaurants, coffee shops, Chambers of Commerce, local governments, retail & real estate outlets, bookstores and more. It is delivered by hand from Langdale to Pender Harbour and mailed to Powell River, Lund, the North Shore and some Vancouver outlets. b. Data is gathered through a complimentary website, www.suncoastarts.com, where people can view and post their own events, workshops and news items covering the arts, culture, heritage and recreation. It is free to upload and CCA membership is not required. c. Advertising revenue space is limited. As there are so many events happening on the Sunshine Coast, these take priority.

Purpose of Project: to create a useful marketing tool for the event/workshop presenter and to provide a service to the community to help plan their personal monthly event calendar.

People who will be carrying out the project: Linda Williams, Shelley Harrison Rae, Verna Chan, Elaine Seepish

Dates and Location of the Project: 1st of each month of the year with a combined issue for December/January.

Coast Cultural Alliance suncoastarts.com [email protected]

Page 18 of 158 Committee of the Whole Meeting Agenda Describe how the project will benefit the Town of Gibsons: The project benefits presenters, residents, businesses and the entire community as a marketing tool by including all the events and workshops presented within the Town of Gibsons. Calendars are delivered to the Visitor Centres, Gibsons Public Library and Community Recreation Centre, to the ferry ambassadors and to over 30 other outlets within Gibsons, and throughout the Sunshine Coast and the Lower Mainland. The Calendar is easily accessible for tourists and community members.

PROJECT TITLE 2. The Sunshine Coast Art Crawl Request: $900

Project Description: an annual free self-directed three-day art studio and gallery tour held in October. The Art Crawl includes a free full-colour printed brochure with maps. We provide extensive road directional signage to the individual venues. Our social media expert provides Facebook, lnstagram, Twitter and YouTube coverage before, during and after the Crawl. Each year, the number of followers increases. The Art Crawl has grown from 75 venues, 6,000 studio visits and $30,000 in sales in 2010 to 130 venues, more than 35,000 studio visits and over $268,000 in recorded sales in 2016. The 130 venues featured over 305 individual local artists. The follow up sales, commissions and workshop bookings are very significant (over $30,000 reported in 2016) and are not included in this total.

Purpose of the Project: a) to provide and coordinate an event for our member artists and artisans where they can present and sell their product without leaving their homes and business studios b) to introduce the local community and tourists to our vibrant and high-quality artistic community and to give them an opportunity to meet and to purchase directly from the artist c) to contribute spin-off sales to local businesses and accommodation providers d) to enable participants to discover the many hidden studios, businesses and opportunities on the Sunshine Coast

People who will be carrying out the project: Linda Williams, Carol Stewart, Shelley Harrison Rae, Lee Turnbull, Verna Chan, Carol Doyle, Elaine Seepish, Ruth Rodgers, plus many other volunteers.

Dates and Location of the Project: October 20, 21, & 22 2017 from Langdale to Earle's Cove.

Describe how the project will benefit the Town of Gibsons: In the 2016 Art Crawl, 26 of the 130 venues were located in the Town of Gibsons; another 24 were immediately adjacent to the Town. Local galleries and businesses are enthusiastic participants. Many tourists come directly to Gibsons from the ferry as their first stop on the Crawl; Gibsons venues are very well visited. The weekend contributes to the economic well-being of Gibsons by boosting sales in local restaurants and shops and increasing accommodation bookings. Local artist realize significant sales and commissions.

In 2017, we plan to increase our off-coast advertising in order to attract new visitors. These crawlers contribute to the local economy, frequenting shops and restaurants and staying in local accommodation.

The Art Crawl creates an awareness of the vibrancy and quality of the arts on the Sunshine Coast; this enhances our cultural tourism throughout the year. The Crawl provides a direct connection between the public and artists and reinforces the sense of and appreciation for our community. Engagement with the artists educates the public about how, where and why artists do what they do and can inspire others to think creatively. The Crawl helps the public to identify with their community and develop a sense of pride not only in the community itself but in their place within it.

Coast Cultural Alliance suncoastarts.com [email protected]

Page 19 of 158 Committee of the Whole Meeting Agenda COAST CULTURAL ALLIANCE

PROJECTED BUDGET 2017 ART CRAWL and ARTS & CULTURE CALLENJDAR

REVENUE:

SC Regional District: $5,500 District of Sechelt: $3,500 Town of Gibsons: $1,800 Powell River Arts Council: $1,000 Sechelt Indian Government District: $ 800 Sunshine Coast Credit Union: $2,000 Art Crawl Participants: $14,950 Advertising Revenue: $6,000 CCA Membership: $1,550 In.Kind: $3,200

TOTAL REVENUE: $40,300

EXPENSES:

Printing and Paper: $13,000 Graphic Design: $5,500 Marketing/Promotion:. $2,500 Advertising: $10,000 Administration and Web Maintenance: $2,400 Bookkeeping: $ 400 Project Management: $2,500 Postage, Courier, Distribution: $2,000 Signage: $1,400 Launch, Supplies: $ 600

TOTAL EXPENSES: $40,300

Page 20 of 158 Committee of the Whole Meeting Agenda 12:04PM COAST CULTURAL ALLIANCE 2017-01-06 Profit & Loss Accrual Basis January through December 2016

Jan - Dec 16 Ordinary Income/Expense Income 4300 • Art Crawl 4340 • Participants 13,040.00 4310 • Advertisers 1,760.00 Total 4300 • Art Crawl 14,800.00 4200 • A&C Revenue 2,970.00 4400 • Purple Banner Revenue 4425 • Flags 539.00 4410 • Advertisers 1,390.00 4420 • Event ads 1,515.00 4430 • Participants 7,199.00 Total 4400 • Purple Banner Revenue 10,643.00 4500 • Coffeehouse Revenue 545.00 4100 • Membership 4140 • Website income 380.00 4110 • Business 3,168.00 4130 • Non-profit organization 1,860.00 4120 • Individual 7,198.20 4100 • Membership • Other -1.80 Total 4100 • Membership 12,604.40 4600 • Grants 4621 • PRCA • Art Crawl 100.00 4612 • SCRD Ee Dev· Art Crawl 3,100.00 4611 • SCRD Ee Dev· A&C 2,400.00 4606 • DOS • Art Crawl 1,200.00 4680 • Town of Gibsons • A&C Calendar 800.00 4681 • Town of Gibsons • Art Crawl 700.00 4605 • DOS • A&C Calendar 1,300.00 4620 • PRCA • A&C Calendar 500.00 4640 • SCCU • Art Crawl 1,500.00 Total 4600 • Grants 11,600.00

Total Income 53,162.40 Expense 6800 • General Expenses 6999·0therExpenses 500.00 6995 • Website Maintenance & Design 195.00 6994 • Web Hosting and URL 162.00 6890 • Telephone 112.00 6880 • Professional Fees 80.00 6860 • Office Supplies 337.52 6850 • Meeting Expense 332.45 6840 • Insurance 410.00 6830 • Dues and Memberships 374.75 6820 • Credit Card Charges 578.69 6818 • Bookkeeping 767.99 6812 • Administration 4,800.00 6810 • Advertising 849.47 Total 6800 • General Expenses 9,499.87 6200 • Art Crawl Expenses 6291 • Social Media Marketing 1,777.31 6225 • Signage 1,051.26 6250 • Launch 332.32 6295 • Web Management 800.00 6290 • Project Management 2,000.00 6240 • Graphic Design 1,975.45 6280 • Printing 4,556.23 6270 • Merchandise 507.20 6220 • Advertising 9,882.72

Page 1

Page 21 of 158 Committee of the Whole Meeting Agenda i - i-

12:04PM COAST CULTURAL ALLIANCE 2017-01-06 Profit & Loss Accrual Basis January through December 2016

Jan· Dec 16

Total 6200 • Art Crawl Expenses 22,882.49 6500 • Purple Banner Expenses 6570 • Web management 750.00 6520 • Distribution Costs 1,254.32 6530 • Flags and poles 211.13 6510 • Advertising 1,956.73 6550 • Printing 3,290.56 6560 • Project Management 1,200.00 6540 • Graphic Design 1,156.00 Total 6500 • Purple Banner Expenses 9,818.74 6100 • A & C Calender expenses 6125 • Postage 775.93 6120 • Distribution Costs 935.00 6140 • Printing 7,463.56 6130 • Graphic Design 2,750.00 Total 6100 • A & C Calender expenses 11,924.49

Total Expense 54,125.59

Net Ordinary Income -963.19 Other Income/Expense Other Income 7010 • Interest Income 29.09 Total Other Income 29.09

Net Other Income 29.09

Net Income -934.10

Page2

Page 22 of 158 Committee of the Whole Meeting Agenda 2016 Sunshine Coast Art Crawl information

The Sunshine Coast Art Crawl, organized by Coast Cultural Alliance, continues to grow. Studio and gallery participation included 130 venues representing more than 350 individual artists spread along the Sunshine Coast from Langdale to Earls Cove. This year there were 41 new venues including many more group shows which kept the interest high for returning Crawlers. The addition of Powell River artists showing in Roberts Creek was so popular last year they came back this year with even more artists and rented the additional space at Masonic Hall with 1,660 total attendance recorded. Venues hosted more than 35,000 venue visits over 3 days, up from 27,000 in 2015, a 30% increase, resulting in more than $268,000 in sales up from $218,000 in 2015, an increase of23%. In addition there were more than $30,000 in commissions plus many after sales and people signing up for future arts workshops.

The Travel Ambassadors volunteered for 2 sailings each on Friday afternoon and Saturday morning and distributed brochures and information to more than 350 passengers specifically interested in the Art Crawl. Certified Folder racked the Art Crawl brochure in 3 BC Ferries routes during the month of October. This year 8,000 brochures were printed, up from last year's 7,500 and all were distributed.

Artists reported a large increase in the number of off-Coast visitors attending, specifically visiting to attend the Crawl. They also noticed many new Sunshine Coast residents who have purchased homes here taking advantage of a great way to get to know their new community ... and make purchases for their new homes. Guests were identified from the Vancouver area, communities across the Lower Mainland, Vancouver Island, Sea to Sky, all across Canada, Seattle, Bellingham, Oregon area and many international visits. (A complete list attached) It was again stated there was a large number of people who did not sign in. Participation in the passport prize campaign was still very high and increased over last year. Winners this year were from Sechelt, Roberts Creek and Port Coquitlam.

Passport draw stats: 224 (2015-195) local crawlers in draw : 129 (2015-93) off coast crawlers in draw Winners of the draw: 2 ferry passes - car & driver & 2 passenger Christie Potter,Port Coquitlam; Muguette Macdonald, Sechelt; Rebecca Allain, Roberts Creek

2015 list of Crawlers hometowns * Whistler - Vancouver area Whistler, Squamish, Tsawwassan, Ladner, Vancouver, N Vancouver, W Vancouver, Burnaby, Richmond, Delta, New Westminster, Whistler, Horseshoe Bay, False Creek, East Side, Gastown, Kitsalano * Mainland Maple Ridge, Chilliwack, Nelson, Squamish, Abbotsford, Coquitlam, Agassiz, White Rock, Cloverdale, Port Moody, Port Coquitlam, Surrey, Harri.son, Pit Meadows, Langley, Delta, Rosedale, Clearwater, Smithers, Ocean Beach, Vernon, Albion, Armstrong, Aldergrove, Mission, Penticton, Hope, Kelowna, Summerland, Dawson City, Prince George, Pemberton, Ft Langley, Crescent Beach, Okanagan Falls, Golden, Bralorne * Islands Victoria, Nanaimo Denman, Bowen Island, Comox, Parksville, Nanoose Bay, Texada, Salt Spring, Ladysmith, Quaalicum Beach, Haida Gwai, Savery Island, Port Hardy, Courtenay, Gabriola, Pt Alberni, Cumberland, Campbell River, Jarvis Inlet, Crofton, Bliss Landing, Galiano, Brentwood Bay *Canada Milford, Ont, Toronto, Calgary, Port Credit, Lake Country, Mississauga, Montreal, Vulcan Alta, Edmonton, Pr Edward County, Oakville, Ottawa, Allan Sask, Okotoks, Fonthill Ont, Canmore, Newfoundland, Hinton, Alta, Stratford, Ont, Nova Scotia, Traverse Bay, MB, Barrie Ont, Moncton NB, Lethbridge, San Souis, Milford, Ont, Vegreveille, AB, Perth, Ont, Debreuilville, Ont, Forthill, Ont, Inisfail, Ont, Bakersville Ont, Wmdsor, Churchill, Brandon, Saskatoon, Yellowknife, Chelsea QC *US Abilene, Texas, Nevada City, Michigan, Portland, Monterey, Mt Vernon, Bellingham, Florida, San Diego, Boston, New York City, Seattle, Woodside, Sumas, Santa Cruz, PortAngeles, Tigard, Oregon, York, PA, Midein, Florida, Capitola, Mendocino *International Wollongong, New Australia, Malaysia, Singapore, England, Brisbane, Nyon, Switzerland, Shaftesbury, UK, Amsterdam, Dublin, Ireland, Kent, UK, Caracas, Austria, Mexico City, New Zealand, Saudi Arabia, Turkey, Japan, Noisy-le-roi France, Denmark, Oyana, Japan, Warsow, Poland, Germany, Tullinge, Sweden, Israel

Page 23 of 158 Committee of the Whole Meeting Agenda Freedom of Information And Protection of Privacy Act The personal information collected on this form is done so pursuant to the Community Charter and/or the Local Government Act and in accordance with the Freedom of Information and Protection of Privacy Act. The personal information collected herein will be used only for the purpose of processing this application or request and for no other purpose. The Town considers this information to be public and it will be considered at meetings of the public and is available for public inspection. Further information may be obtained by speaking with the Town's Director of Corporate Administration at 604-886-2274 or 474 South Fletcher Road, Gibsons.

Part 3: Application Details: Category A

Date: March 1,2017 Date Received:

Name of Applicant or Sponsoring Organization: Coast Rogue Arts Festival via Arwen MacDonald

Address: 151 O Park Rd, Roberts Creek, BC

Phone No: 604.828.9404 Fax No. E-Mail: [email protected]

Type of Assistance Requested:

(1) A Grant:$ ------1000 (2) Exemption from a Tax:

(3) Exemption from a Fee:

(4)Loan or Loan Guarantee:

Describe your organization, its mandate, program(s) and membership: rease see attached.

(Attach Proof of Incorporation showing current status.)

Describe the project or program that you are applying for assistance for:

Project Title: Rogue Arts Festival

Project Description: tlease see attached.

Purpose of the Project: rase see altached.

Grants of Assistance 2

Page 24 of 158 Committee of the Whole Meeting Agenda The names of the people who will be carrying out the project: rease see attached.

Dates and Location of the Project: !August 25 - 27, 2017 ffhe Clarke Farm, Wilson Creek I Describe how the project will benefit the Town of Gibsons: rease see attached.

Financial Information: Please include copy of a current budget or complete the budget statement, Appendix 1, attached to this Application Form.

Applications for Assistance over $1,000.00 are required to provide the following additional information:

1. Financial Statement for last calendar or fiscal year of operations 2. Business Plan or statement of objectives

If this information is not available please provide a brief statement as to why.

List source(s) of any other assistance received or applied for in relation to this project/program and the amount:

1. Federal - Heritage Canada $21,700

2. BC- Creative BC $5,000 BC Gaming $7,500 BC Art Council $4,500 3. Local - District of Sechelt $2000 4. Local - Sunshine Coast Regional District $2000

5. Sponsorship - Sunshine Coast credit Union $5000 BC Hydro $1500

Grants of Assistance 3

Page 25 of 158 Committee of the Whole Meeting Agenda Signature(s) and Conditions:

Signature: ~.J Title: l\:tffi1ic.])G;'cf R Date: fl\ Mtd\1g., 7,' il Signature: ::f'~ • Title: llr<;..6 ?g,e;c;,pEA,rf)ate: e<,,,- ,., ~tJ/7 (two authorized signatures are required for organizations or registered non rofit groups

Additional Conditions:

Comments by the Director of Finance:

Dates of Advertising: 1. ------2.

Grants of Assistance 4

Page 26 of 158 Committee of the Whole Meeting Agenda Gibsons-in-Aid Grant Application Deadline - March 15, 2017

Describe your organization, its mandate, program and membership:

Officially incorporated on January 2ih, 2016, the Coast Rogue Arts Society (CRAS) is a registered non profit that is focused on true community building. By utilizing broad-based platforms that encompass a wide range of mediums and involves engagement with a diversity of residents representing a wide range of demographics, we work to bridge social and economic gaps that have left people on the outside of cultural experiences on the Sunshine Coast.

CRAS has a clear mission: to increase the well-being of the Sunshine Coast through the arts. By providing multi-medium based arts oriented forums, such as a festival, we aim to inspire creativity and increase involvement in the arts; by offering a broader definition of the arts, we aim to foster social inclusion; by working with and promoting collaboration between individuals, groups, non-profits, organizations, business and government, we aim to promote a collaborative spirit; and by searching out alternative practices, we aim to advocate for environmental sustainability within the arts.

Our immediate goals as an organization are to:

• Cultivate relationships with other Sunshine Coast based non-profit, social, environmental and arts organizations and individuals for cross-pollination of ideas and collaboration • Establish a network of funders and supporters • Implement a community based arts festival that has positive and measurable social and economic effects on The Sunshine Coast

Our long term goals as an organization are to:

• Create a sustainable destination festival with significant economic and social implications • Initiate and develop additional community-engaged arts programming on The Sunshine Coast such as a winter concert and arts series • Become an exemplary arts organization, using self-designed services as the primary revenue source

The Coast Rogue Arts Society consists of an all-female, 6-member Board of Directors:

Marika Albert- Board President- Executive Director for the Community Social Planning Council of Greater Victoria, musician, stage manager, and volunteer theatre teacher for children on the aut ism spectrum

Pamela Messner - Board Vice-President- Local Farmer at Clarke Farms, musician, Roberts Creek Mandala Associat ion Board Member, mother

COAST fl f. ARTS SOCIETY 1510 PARK ROAD, ROBERTS CREEK, BC VoN 2W2 R UlFEST.CA

Page 27 of 158 Committee of the Whole Meeting Agenda Karen Davis - Board Secretary - GBS Customer Services, musician, mother, community volunteer with the Roberts Creek Legion #219 and Roberts Creek Community Association

Denise Woodley- Board Member-Program Assistant-Arrowhead Clubhouse, musician, community and arts volunteer and advocate

Karla Mcleod - Board Member - Medical Office Administrator, arts advocate, mother, musician, volunteer Stroke Foundation Branch Coordinator

Marina McBride - Board Member- Rural Leader - Project Management Vancouver Coastal Health, artist, local environmental and animal advocate

In the brief time that CRAS has been incorporated as a non-profit society, it has grown its membership to include 30 on and off-Coast members and a network of hundreds of people, while creating a small programme advisory board and engaging a vast volunteer base of people from The Coast and all over the province.

Describe the project or program that you are applying for assistance for:

Rogue Arts Festival

Project Description:

The Rogue Arts Festival is a 3-day, outdoor, multidisciplinary arts festival taking place from August 25- 27 in 2017. Happening on The Clarke Farms in Wilson Creek, BC, Rogue Fest provides a platform for a wide variety of people from different demographics who may not have had the opportunity before, to come together in an inclusive and creative space to foster connection and community. The festival offers programming that appeals to a wide range of people, allowing many to enjoy and participate with the event on whatever 1evel they are comfortable doing so.

In addition to on-site artisan, food, and beverage vendors, the festival programming will include:

• The Workshop Series: A series of workshops led by local and BC based groups on a range of topics (i.e. local conservation, soap felting, Make your own Bat House) • MainStage Music: Professional music presented on the Rogue Fest Main Stage including Collective Sets • The Creation Series: Workshops and demos for all ages taught by local and BC based individuals • Rogue Art Gallery: A curated on-site gallery highlighting local professional visual artists • work • Creation Station: A semi-programmed art zone with easy to follow Make-It-Yourself projects (with trained volunteers to assist) targeted towards people 8+ years

COAST fl f. ARTS SOCIETY 1510 PARK ROAD, ROBERTS CREEK, BC VoN 2W2 /l EFEST.CA

Page 28 of 158 Committee of the Whole Meeting Agenda • Human Foosball: A life sized interactive foosball installation where people are the game. • LIVE! On Site!: Sing-a-longs, yoga in the morning, shadow puppet multi-media shows, professional-grade telescopes for star gazing (with volunteers who know what to look for)

Other programs at the festival will include our:

Environmental Awareness Program

The Rogue Arts Festival takes our potential environmental impact seriously. One of our mandates as both a non-profit society as well as a festival is \\To advocate for environmentally sustainable practices and alternatives within the arts." The festival will concentrate its efforts on providing alternative transportation methods for festival goers, minimizing the use of disposable items, and educating festival-goers on our on-site recycling and composting systems.

Community Outreach Ticket Program

Social inclusion is central to our work. Although The Rogue Arts Festival will have very accessible ticket prices, we recognize that there are members of our community who do not have the resources to attend no matter what the price. In recognition of this, we developed our Community Outreach Ticket Program.

The Rogue Arts Festival will be offering a selection of social service based organizations throughout the Sunshine Coast complimentary tickets so they can help facilitate members coming and enjoying the festival who wouldn't be able to otherwise.

The Clarke Farm is a large working farm that is situated in the Agricultural Land Reserve (ALR). The Rogue Arts Festival has worked with the Clarke family to secure permission to have the festival on the farm, and to develop health, safety and emergency plans that meet the requirements of local governments, and the ALC. The ALC has granted CRAS a 3-year non-farm use permit for one large event annually on the Clarke Farm. As Wilson Creek is located within in the District of Sechelt, CRAS also had to obtain permission from the District to legally produce a large event, with on-site camping. In addition to obtaining use permits from the District, the festival has reached out to all the neighbouring properties and has the support of the local Fire Departments and First Responders.

Purpose of Project:

The Coast Rogue Arts Society (CRAS) was formed to foster social inclusion, promote multi-disciplinary interactive art, and support community economic development activities on the Sunshine Coast. Formed in January 2016, the talented (all female) CRAS Board of Directors and Festival Coordinators have years of experience producing successful large-scale multidisciplinary arts events.

Art is defined as, \\the expression or application of human creative skill and imagination". So, who does that include? We believe it can include everyone. And one of the best ways to facilitate the co-creation

COAST fl f. ARTS SOCIETY 1510 PARK ROAD, ROBERTS CREEK, BC VoN 2W2 R UlFEST.CA

Page 29 of 158 Committee of the Whole Meeting Agenda of art that is inclusive and geared towards social change is to provide the platform for a larger community gathering space to bring together Sunshine Coast residents to encourage a cross pollination of arts, ideas and community building. The annual Rogue Arts Festival provides this community space. Multi-disciplinary arts activities, with strong interactive components appeal to multi generational groups -which is exactly what the Rogue Festival is all about.

CRAS and the Rogue Arts Festival are committed to social inclusion and environmental sustainability, and believe that bringing people together in an engaging and fun environment is the best way to build community and create change, while also providing economic stimulation to the local economy. The festival involves local artisans, musicians, food trucks, and small bustnesses, who benefit as much as the festival goers. The society and the festival also rely on the participation of many volunteers. Their dedication to the vision of the Rogue Festival, and their hard work in co-creating this community event, is at the core of CRAS 1s purpose and goals.

Festival initiatives such as the Community Outreach Ticket Program are also an integral component of the overall mission of CRAS and the Rogue Arts Festival. To facilitate community inclusion, we work with our community partners to provide free tickets to people who may not otherwise be able to afford to attend the festival. Additionally, we are conscious of keeping our ticket prices low and facilitating group rates to ensure all community members are able to participate.

The Environmental Awareness Program and the Zero Waste Initiative puts into action the Festival 1s goals of utilizing sustainable practices and advocating for environmentally progressive alternatives. Alongside the zero waste policy guidelines, the Workshop Series includes local experts focused on alternative energy sources and how consumers can lower their environmental impact. Additionally, we encourage rideshares, shuttle rides and ensure our site is bike-friendly and accessible via public transit to facilitate transportation alternatives for festival patrons.

One of the outcomes we are working toward is the creation of an inclusive, zero waste festival alongside opportunities to participate in interactive multi-disciplinary arts activities.

The Clarke Farm has been booked for Friday August 25-27 2017 and festival organization is well underway. While the festival is an all-ages event, there will be an application for an all-site liquor license. Our Artistic Director, Production Manager, and Beer Garden Coordinator are very experienced in applying and a proven track record of successfully facilitating these types of festival liquor licenses.

By moving sites in 2017, the Rogue Arts Festival has secured on-site camping. This allows for expanded programming and revenue streams, while providing more accommodation options for festival goers.

As well as the many in-kind donations the festival has already secured, we are exploring all possible avenues of funding available. The festival has moved from a completely volunteer run event in 2016 to supplying some small honourariums in 2017. We are proud to start being able to make headway in creating job opportunities.

ARTS SOCIETY 1510 PARK ROAD, ROBERTS CREEK, BC VoN 2W2 R FEST.CA

Page 30 of 158 Committee of the Whole Meeting Agenda The names of the people who will be carrying out the project:

Arwen MacDonald - Founder and Executive Director of the Coast Rogue Arts Society, Founder and Artistic Director of the Rogue Arts Festival

Amanda Walker-Administrative and Funding Coordinator

Kirsten Mellin - Production and Festival Manager

Pamela Messner- Site Coordinator

Denise Woodley- Zero Waste Coordinator

Dean Schutz -Art Gallery Coordinator

Marina McBride -Art Gallery Coordinator and Funding Coordinator

Marika Albert- Stage Manager

Fraser Ralstone Blackley- Stage Manager

David Huxtable- Production Assistant

Kera McHugh - Box Office Manager

Krys Chapman - Hospitality Manager

Karen Davis - Backstage Coordinator

Karla McLeod - Outreach Coordinator

Diana Lux - Hospitality Coordinator

Mishelle Brydges - Beer Garden Coordinator

TBC - Volunteer Coordinator

Rosi Hunter-Creation Station Coordinator

David Smith - Creative Builder

COAST R EARTS SOCIETY 1510 PARK ROAD, ROBERTS CREEK, BC VoN 2W2 R f.FEST.CA

Page 31 of 158 Committee of the Whole Meeting Agenda Describe how the project will benefit the Town of Gibsons:

In addition to the Environmental Awareness Program, the Community Outreach Ticket Program and sharing of local knowledge through the Workshop Series, the Rogue Arts Festival benefits the Town of Gibsons by promoting the idea of healthy communities by building opportunities for residents of Gibsons to be involved in community involvement and creative expression, while facilitating strong social ties among community members. This is done through creating an inter-generational social event, which includes educational opportunities and supports the idea that everyone can participate in making art. It is also important for communities to support small businesses and local artisans to support a vibrant local economy.

CRAS is working to build strong partnerships with Coastal environmental and other groups (i.e. Sunshine Coast Conservation Association, Arrowhead Clubhouse, the Maker Group, One Straw Society), while creating economic opportunities for local people. As the Sunshine Coast shifts from being a resource-based economy, creating annual events that also support our local tourist industry is key to the Coast's economic sustainability.

Festivals have the opportunity to showcase the area in which they take place. The Sunshine Coast has been a developing area for a number of years, with a diverse range of people coming both to visit and to live. The arts make this area interesting and puts our Coastal community on the map. The Rogue Arts Festival is creating an opportunity to showcase all that our area has to offer, with an annual destination event.

CRAS and the Rogue Festival could not operate without its core group of volunteers. In addition to the volunteer Board of Directors, volunteers oversee many aspects of the festival. Local professional artists, and members of the \Maker' community will also be collaborating with CRAS to provide interactive programming for the festival. Skilled volunteers share their abilities with people to create a comfortable community environment for all ages, especially for the residents of West Howe Sound+ Islands. It is also important to emphasize the intergenerational nature of the Rogue Festival. One of the benefits of creating a community space that is geared to be family friendly, are the overlap of activities for all age groups. Sharing experiences at community events, such as the Rogue Festival, builds bridges and creates communication pathways that also carry over outside of the Festival-for the people who'll interact at the festival are the same neighbours and community school members that we see day-to-day.

COAST /l ARTS SOCIETY 1510 PARK ROAD, ROBERTS CREEK, BC VoN 2W2 fl f.FEST.CA

Page 32 of 158 Committee of the Whole Meeting Agenda Rogue Arts Festival Projected Budget 2017

BUDGET NOTES: The Coast Rogue Arts Society (CRAS) has increased its budget from 2016. In its second year, CRAS is now applicable for provincial and federal grants. While the budget reflects our targets, CRAS has contingencies in place (i.e. alternate programming structure) to work with revenues secured. BUDGET REVENUES REVENUES In-Kind Sec/Sp

Local Government Support $5,000 Sp Heritage Canada $21,700 Sp Creative BC $5,000 Sp BC Gaming $7,500 Sp BC Art Council $4,500 Sp Earned Revenue (tickets, beer garden, store, booth fees) $15,050 Sp Private Donations $7,500 Sec/Sp Sponsorship $6,500 Sp In-kind Goods and Services $0 $10,000 Sec/Sp Fundraisers $10,000 Sp TOTAL REVENUE $82,750

EXPENSES BUDGET In-Kind EXPENSES (excl In Kind) Artistic and Production Programming $34,800 $2,000 Production $11,700 $4,000 Hospitality (for volunteers, staff, artists) $3,000 $1,500 Subtotal Artistic/Technical/Production $49,500 Administrative Staff $23,500 $1,000 Marketing/Promotion/Communication $5,250 $1,000 Admin and Supplies (office supplies, accounting, insurance, etc.) $4,500 $500 Subtotal Administrative s33,250

TOTAL EXPENSES: $82,750 $10,000

Page 1 of 2

Page 33 of 158 Committee of the Whole Meeting Agenda Rogue Arts Festival Projected Budget 2017

EXPENSES BREAKDOWN Programming MainStage $19,500 $750 Workshop Series $2,000 $250 The Creation Series $2,000 Human Foosball $2,000 Creation Station $1,300 $250 Rogue Arts Gallery $1,000 $500 A Walk Through History of the Shishalh $2,000 Flag Shade Project $500 $250 Banner Project $1,500 Live! On Site $3,000 Total s34,800 s2,ooo Production Tech and sound equipment, including labour $5,500 $1,000 Stage, Tents, etc. $2,150 $2,000 Porta Potties $1,300 $500 Garbage/Recycling $1,250 Security $750 Site Rental $750 $500 Total $11,700 s4,ooo

Hospitality Food $2,000 $1,500 Compostable dishware $500 Cleaning Supplies $300 Dish Rental $300 Misc. $200 Total s3,ooo s1,500

Marketing, Promo, Etc. Graphic Designer $500 $500 Printing $750 $500 Ad placement $750 Outreach $200 Fundraisers $2,750 Signage $300 Total s5,250 s1,ooo

Admin Misc. Staffing $23,500 $1,000 Insurance $1,500 Office Supplies $1,500 $500 Accountant & Bank Fees $1,500 Total $28,000 $1,500

GRAND TOTAL $82,750 $10,000

Page 2 of 2

Page 34 of 158 Committee of the Whole Meeting Agenda Metro Vancouver Crime Stoppers 3585 Graveley Street Vancouver, BC V5K 5J5

March 14, 2017

Town of Gibsons Attention: Ian Poole, Director of Finance Box 340 474 South Fletcher Road Gibsons, BC VON 1VO

RE: Gibsons 2017 Community Program Grant Application

Metro Vancouver Crime Stoppers {"Crime Stoppers") would appreciate your financial supp continue to provide services for your residents and police.

Metro Vancouver Crime Stoppers is a non-profit society that receives anonymous tip information about criminal activity and provides it to police and government agencies in communities from Powell River through to Boston Bar.

Many communities served by Crime Stoppers share in the expenses to operate the program. The funding assessment is based on each jurisdiction's population. Generally, the financial support requested from communities is based on $.12 per person and is part of our partner contribution fundraising. Additional fundraising activities are also aggressively pursued to maintain annual funding for the service.

Crime Stoppers services are currently provided to the RCMP on the Sunshine Coast. The RCMP make extensive use of Crime Stoppers services and your continued support is needed in 2017 so that services can be maintained at the levels required for investigators. An effective anonymous tip can reduce investigation time and expenses incurred from additional investigative resources. Crime Stoppers has significantly increased its infrastructure to keep up with the ever increasing policing and community demands.

Crime Stoppers services provide the public with the opportunity to leave anonymous tips, 24 hours a day/7 days a week, about suspected criminal activity. Often people have information that would be of assistance to investigators but are reluctant to come forward; Crime Stoppers provides them with the opportunity to leave this information anonymously.

Furthermore, Crime Stoppers works with the police to help with unsolved crimes in the community. When investigators need help in acquiring leads in a case, they can contact Crime Stoppers. Crime Stoppers assists by bringing attention to the case through media exposure and public education.

Page 35 of 158 Committee of the Whole Meeting Agenda RE: 2017 Metro Vancouver Crime Stoppers Services for Gibsons, BC Page 2 of 2

Crime Stoppers offers several different ways to leave an anonymous tip:

• Telephone: 1-800-222-TIPS {8477) • Online: www.solvecrime.ca • Text: "BCTIP" and your message to CRIMES (274637) • App: Download the app at iTunes or on Android

Crime Stoppers extensively uses social media platforms such as Twitter, Facebook and YouTube to communicate its message.

Multilingual Translation Services

Metro Vancouver Crime Stoppers provides multilingual translation services. Tips can be taken in as many as 115 different languages.

Thank you for considering our request. If you require any other information, please do not hesitate to contact me at [email protected] or by telephone at 604-717-3372.

Best regards,

Executive Director Metro Vancouver Crime Stoppers Association

/enc

Page 36 of 158 Committee of the Whole Meeting Agenda Freedom of Information And Protection of Privacy Act The personal information collected on this form is done so pursuant to the Communitv Charter and/or the Local Government Act and in accordance with the Freedom of Information and Protection of Privacv Act. The personal information collected herein will be used only for the purpose of processing this application or request and for no other purpose. The Town considers this information to be public and it will be considered at meetings of the public and is available for public inspection. Further information may be obtained by speaking with the Town's Director of Corporate Administration at 604-886-2274 or 474 South Fletcher Road, Gibsons.

Part 3: Application Details: Category A

Date: March 14, 2017 Date Received:

Name of Applicant or Sponsoring Organization:

Metro Vancouver Crime Stoppers

Address: 3585 Graveley Street, Vancouver, BC V5K 5J5

Phone No: 604-717-2585 Fax No. 604-665-2171 E-Mail: [email protected]

E-Mail: [email protected]

Type of Assistance Requested:

(1) A Grant' ------$ 2,500 ( 2) Exemption from a Tax: NA

(3) Exemption from a Fee: NA

(4) Loan or Loan Guarantee: NA

Describe your organization, its mandate, program(s) and membership:

Mission Statement:

To reduce crime in the community by providing the public an opportunity to leave anonymous tips about criminal activity.

Goals and Objectives:

Crime Stoppers is a non-profit society and registered charity that receives anonymous tip information about criminal activity and provides it to investigators in communities. Tip information is provided to a wide variety~of provincial, federal and international law enforcement agencies.

Members of the public may witness all or part of a crime without being aware of the importance or value of what they have seen. As a result, they may unknowingly possess key information that could assist police in solving the crime or taking a criminal off the street.

Grants of Assistance 2

Page 37 of 158 Committee of the Whole Meeting Agenda 474 South Fletcher Road I Box 340, Gibsons, BC YON IVO · Phone: 604-886-2274 I Fax:604-886-9735 www.gibsons.ca Town of Gibsons Application: Short Term Assistance -Category A

Part 1: Introduction:

Category A: Short Term Assistance of a financial nature includes: • Grants, fee or tax exemptions • Loans; (must be advertised) • Loan guarantees (must be advertised)

Short Term assistance may be provided to individuals, groups, non-profit groups, or organizations that represent the local community where the majority of the activities of the applicant are conducted in Gibsons and are for the benefit of Gibsons residents.

Part 2: Application Process:

To facilitate the timely processing of requests, applications for assistance under Category A may be submitted to the Director of Finance before: • March 15, or, September 15,

and, if complete, will be presented to the Committee of the Whole for consideration at their next scheduled meeting or on a date determined by the Committee.

All applications will be reviewed by the Committee of the Whole which will make a recommendation to Council to approve, not approve or refer the application. The Committee may request the applicant or a representative thereof to present their application in-person to the Committee.

Applications for Assistance under Category A will only be approved for the Town's current fiscal year. Exceptions may be considered if the applicant specifies that the assistance is required before the Town of Gibsons annual budget is approved for the next fiscal year.

Applications for Assistance over $1,000.00 are required to provide:

1. Financial Statement for last calendar or fiscal year of operations 2. Business Plan or statement of objectives

Applications for projects deemed by the Committee to be 'regional' in nature will be returned to the applicant with a recommendation that they be submitted to the Regional District for consideration of support.

'Grants' that are surplus to the applicants needs or that are not required because a program does not go ahead, must be returned to the Director of Finance forthwith.

Grants of Assistance 1

Page 38 of 158 Committee of the Whole Meeting Agenda Often people don't want to get involved with police directly out of concern that they may have to go to court or if they reveal their identity, they may expose themselves or their families to acts of retaliation. For those reasons and many more, people will not come forward with information that law enforcement officials need.

Crime Stoppers can be extremely beneficial as we are the middle relationship to ensure anonymity while at the same time passing tip information forward. Our program provides an effective opportunity for anyone to help law enforcement solve crime without worry of reprisal. The Crime Stoppers program serves as a chance for anyone to relay criminal information to police and absolutely remain anonymous.

Anonymous tips can be made in a variety of ways including: calling 1-800-222-8477, visiting our web site www.solvecrime.ca, or texting a message to CRIMES (27 4637). Crime Stoppers accepts tips in 115 different languages.

Since the inception of Metro Vancouver Crime Stoppers just over 30 years ago, more than 7800 arrests have been made and half a billion dollars' worth of property and drugs have been recovered because of tips the program has received.

Membership:

Membership includes a board of directors as well as people interested in supporting the mission statement of our non-profit organization.

(Attach Proof of Incorporation showing current status.)

Describe the project or program that you are applying for assistance for:

Project Title: Crime Stoppers Community Awareness

Project Description:

The funds raised for the Gibson's Community Grant will assist us in our mission to prevent and solve crime, which is ongoing. Any funding received from the town of Gibsons will be used to support our activities only within the Gibsons, Langdale and surrounding area. The proceeds will help to fund the costs we incur to receive anonymous tip information about criminal activity that we provide to investigators in our communities. Tip information is provided to a wide variety of provincial, federal and international investigative agencies.

Crime Stoppers programs are extremely beneficial as our organization is on the front line between law enforcement and the public wanting to ensure their anonymity while passing along tips on crime. Our program provides an effective opportunity to solve crime without worry of reprisal. They serve as a chance for private citizens to relay criminal information to police and remain absolutely anonymous.

Tipsters are guaranteed that they will not have to give their name, be identified or testify in court. Tipsters could be eligible to receive cash rewards of up to $2,000 upon an arrest and charge on a tip that they have provided.

Crime Stoppers partners with local media who provide weekly features on "the crime of the week", "most wanted individuals" and messaging to encourage the general public to leave tips.

Grants of Assistance 3

Page 39 of 158 Committee of the Whole Meeting Agenda Social media such as Twitter, Facebook and YouTube is utilized to alert the public to criminal activity.

Provincial Anti-Gang Anonymous Tip and Reward Program:

In establishing the British Columbia Anti-Gang Anonymous Tip and Reward Program, Metro Vancouver Crime Stoppers developed an expended infrastructure and set up the relationships necessary so that the program would be available for use by the general public throughout the Province of British Columbia.

Metro Vancouver Crime Stoppers has a very aggressive and comprehensive marketing / communication program to encourage British Columbians to anonymously provide information about gang crime in the Province. Since inception, the British Columbia Anti-Gang Crime Anonymous Tip and Reward Program has been a resounding success. More than 19,000 tips on gangsters and gang crimes were handled by Metro Vancouver Crime Stoppers resulting in approximately 1,000 arrests and almost $120 million in property or drugs recovered.

Purpose of the Project:

The benefit and expected outcomes from the project/program funded by the grant are as follows:

1. To reduce crime in Gibsons and surrounding areas through increased public awareness of Crime Stoppers. 2. To enhance and maintain partnerships with local members of the media in order to assure the continued support of our Program and to find new and effective ways to provide Crime Stoppers funding. 3. Any funding received from the town of Gibsons will be used to support our activities only within the Gibsons, Langdale and surrounding area.

The names of the people who will be carrying out the project:

Steven Wilson:

Steve Wilson will be involved in heading up the soon to be launched, Sunshine Coast Chapter of Crime Stoppers, a division of Metro Vancouver Crime Stoppers. Crime Stoppers is an important institution in maintaining the communitls public safety. Steve Wilson lives on the Sunshine Coast and currently resides in Roberts Creek. He also heads up the computer forensics in a top 5 chartered accounting firm in Vancouver and is a former Delta Police detective.

His contact information is: [email protected]. Cell: 604-729-3341

Cheryl Wilson:

Cheryl Wilson is the Career Coordinator who works for the School District No. 46 in Gibsons, BC. Her contact information is: [email protected]. Cell: 604-740-2738.

Grants of Assistance 4

Page 40 of 158 Committee of the Whole Meeting Agenda Dates and Location of the Project:

Gibson, Langdale and surrounding area. This project is ongoing for the dates.

Describe how the project will benefit the Town of Gibsons:

The benefit and expected outcomes from the project/program funded by the grant are as follows:

1. To improve the social well-being of the community by reducing crime in Gibsons and surrounding areas through increased public awareness of Crime Stoppers.

2. To enhance and maintain partnerships with local members of the media in order to assure the continued support of our Program and to find new and effective ways to provide Crime Stoppers funding.

3. Any funding received from the town of Gibsons will be used to support our activities only within the Gibsons, Langdale and surrounding area.

We have also provided letters of support from Steven Wilson of Roberts Creek, former Delta Police Detective and Inspector Aaron Paradis, who is the Line Officer for the Sunshine Coast RCMP detachment and sees firsthand the impact of criminal activity and how that can negatively impact a community.

Financial Information: Please include copy of a current budget or complete the budget statement, Appendix 1, attached to this Application Form.

Applications for Assistance over $1,000.00 are required to provide the following additional information:

1. Financial Statement for last calendar or fiscal year of operations [See attached] 2. Business Plan or statement of objectives [See MVCS 2016 Budget by Programs]

If this information is not available, please provide a brief statement as to why.

Grants of Assistance 5

Page 41 of 158 Committee of the Whole Meeting Agenda List source(s) of any other assistance received or applied for in relation to this project/program and the amount:

1. Sechelt Community Grant application for $2,500 which is pending council meeting. 2. In kind: a. Pattison Outdoor (500+ billboards and transit shelters) b. Global TV (Cold Cases) c. Province (newspaper) - Features "Most Wanted 11 and "Crime of the Week" d. Black Press (newspaper) - Same but as space permits 3. Economical Insurance - Funding of the School Program - $16,000 4. All municipalities and cities within our jurisdiction from Power River to Boston Bar- Contribution is $.12 per resident based on their population. Note: Sunshine Coast is a new jurisdiction for us. 5. Province_ of British Columbia - Community Gaming Grant. Applied annually. 6. Vancouver Police Department- Subsidized rent, telephone, internet and furniture. 7. DOB - some advertising creative. 8. Lawson Lundell - Legal pro bono.

Grants of Assistance 6

Page 42 of 158 Committee of the Whole Meeting Agenda We certify that to the best of our knowledge the information provided in this Town of Gibsons Application for Assistance is accurate and complete and is endorsed by the organization that we represent. If this application is approved, we agree to the conditions set out below and to any other conditions approved by Council and appended hereto.

Signature: Title: Executive Director Date: March 14, 2017

Signature: Title: Corporate Secretary Date: 'h,f~!l(, Ul 7-, (two authorized -,,c-...,.._--a-r-e-re_q_u.,.....ire-d-=-- for organizations or registered non-profit groups)

Additional Conditions:

1. In the event that the assistance is not used or is no longer required for the project that it was intended and described in this application, the Town will be notified immediately and any remaining funds will be returned to the Director ofFinance. 2. The applicant will keep proper books of accounts of all receipts and expenditures relating to the project or program and will make these records available to the Town of Gibsons for inspection if requested. 3. The applicant acknowledges that an audited statement for the project or program may be required. 4. The applicant agrees to provide a report within 90 days of the completion of the project detailing the results of the project and its economic benefits, if any, to the Town of Gibsons. 5. The project or program may not be represented as a program of the Town of Gibsons and the applicant does not have authority to represent itself as an agency of the Town of Gibsons in anyway. 6. The Town of Gibsons may be acknowledged as a sponsor in any program publications or marketing.

Comments by the Director of Finance:

Not applicable.

Dates of Advertising: May 31, 2017to December 31, 2017

Grants of Assistance 7

Page 43 of 158 Committee of the Whole Meeting Agenda APPENDIX 1: TOWN OF GIBSONS - ASSISTANCE APPLICATION

BUDGET

Please give details of revenue and expenditure projections. Indicate which revenue is secure and which is speculative.

REVENUE EXPENDITURE (PLEASE STATE SOURCE) (PLEASE ITEMIZE)

DESCRIPTION AMOUNT DESCRIPTION AMOUNT SECURE

Not Applicable

Sub-Total 0.00 SPECULATIVE

Gibson's Community Grant $21500 Promotional Material, Posters and $2,000.00 Brochures Tip Payouts $500.00

Sub-Total TOTAL $2,500.00 TOTAL $2,500

· Authorized Signature: __~----~------Date: March 14, 2017

Name Linda Annis, Executive Director

Grants of Assistance 8

Page 44 of 158 Committee of the Whole Meeting Agenda 2016 Budget Metro Vancouver Crime Stoppers Association by Program

Anti-Gang Program School Program Tip Taking Program 2016 Budget Budget Budget Budget Income Community Gaming $ 150,000.00 $ 70,000.00 $ 20,000.00 $ 60,000.00 Interest Income $ 160.00 $ 80.00 $ 80.00 Donations $ 60,000.00 $ 20,000.00 $ 20,000.00 $ 20,000.00 Partner Contributions $ 313,450.00 $ 148,725.00 $ 16,000.00 $ 148,725.00 BC Crime Stoppers So (BC Hydro) $ 16,500.00 $ 8,250.00 $ 8,250.00 Membership fees $ 200.00 $ 100.00 $ 100.00

Committee of the Whole Meeting Agenda Service Clubs and Foundations $ 54,253.00 $ 24,751.00 $ 4,751.00 $ 24,751.00 Total Income $ 594,563.00 $ 271,906.00 $ 60,751.00 $ 261,906.00 Expense Accounting and Bookkeeping $ 12,000.00 $ 4,000.00 $ 4,000.00 $ 4,000.00 Bank Charges $ 1,500.00 $ 750.00 $ 750.00 Insurance $ 400.00 $ 200.00 $ 200.00 Legal Fees $ 6,000.00 $ 3,000.00 $ 3,000.00 License and Dues $ 15,526.00 $ 7,763.00 $ 7,763.00 Office Expense, General $ 4,000.00 $ 1,750.00 $ 500.00 $ 1,750.00 Board Expenses $ 5,000.00 $ 2,500.00 $ 2,500.00 6200 · Office Rent $ 13,400.00 $ 5,025.00 $ 3,350.00 $ 5,025.00 GVS Translation Service $ 7,500.00 $ 2,750.00 $ 2,000.00 $ 2,750.00 Staff Wages & Benefits $ 330,000.00 $ 152,500.00 $ 25,000.00 $ 152,500.00 Meals & Entertainment $ 3,500.00 $ 1,500.00 $ 500.00 $ 1,500.00 Staff Training and Conferences $ 5,000.00 $ 2,000.00 $ 1,000.00 $ 2,000.00 Vehicle Expense $ 13,000.00 $ 5,000.00 $ 3,000.00 $ 5,000.00 Police Member Education $ 10,000.00 $ 5,000.00 $ 5,000.00 Telecommunications $ 1,600.00 $ 700.00 $ 200.00 $ 700.00 Web site host and upgrade $ 9,000.00 $ 4,500.00 $ 4,500.00 Computer Equip - current year $ 2,500.00 $ 1,000.00 $ 500.00 $ 1,000.00 Public awareness $ 94,637.00 $ 42,218.00 $ 20,201.00 $ 32,218.00 Rewards $ 15,000.00 $ 7,500.00 $ 7,500.00 Volunteer Program $ 2,000.00 $ 750.00 $ 500.00 $ 750.00 Conference Expenses $ 43,000.00 $ 21,500.00 $ 21,500.00 Total Expense $ 594,563.00 $ 271,906.00 $ 60,751.00 $ 261,906.00 Page 45 of 158 Page 1 of 1 ASSOCIATION BOARD MEMBERS

KIM CLARK (President) Cell: 604-786-7696 Email: [email protected]

JIM BLATCHFORD (Vice President) * Cell: 604 367-7070 Email: [email protected]

COLLEEN KERR (Vice President) Office: 604-598-5737 * Cell: 778-838-1124 Email: [email protected]

LAUREN COOK (Corporate Secretary) Tel: 604-631-9111 Cell: 604-290-357 4 Email: [email protected]

MATT WESTWOOD (Treasurer) Office: 604-639-2006 Cell: 604-644-2368 Email: [email protected]

DAVID O'NEILL * Work Cell: 604-789-0728 Personal Cell: 604-726-8193 Email: [email protected] Or alternate: [email protected]

TODD ROMAINE Office: 604-623-4700 Cell: 604-365-5999 Email: [email protected]

SCOTT SIBLEY Cell: 604-340-4446 Email: ssibley@bestbuycanada. ca Alt Email: [email protected]

Page 46 of 158 Committee of the Whole Meeting Agenda Committee of the Whole Meeting Agenda

ETR VANC UVER CRIME STOPPERS DISCLAIMER - THIS DOCUMENT IS THE EXCLUSIVE PROPERTY OF CRIMESTOPPERS. ANY DISCLOSURE, COPYING, DISTRIBUTION, OR USE OF THIS DOCUMENT IS STRICTLY PROHIBITED. DO NOT INCLUDE THIS FORM IN ANY INVESTIGATIVE FILE. Page 47 of 158 METRO VANCOUVER CRIME STOPPERS

STATISTICAL REPORT- MVCS All RECIPIENTS - 2016 Committee of the Whole Meeting Agenda Page 48 of 158 2 METRO VANCOUVER CRIME STOPPERS

STATISTICAL REPORT- MVCS All RECIPIENTS - 2015 Committee of the Whole Meeting Agenda Page 49 of 158 3 METRO VANCOUVER CRIME STOPPERS

STATISTICAL REPORT- SUNSHINE COAST RCMP - 2016 Committee of the Whole Meeting Agenda Page 50 of 158 4 METRO VANCOUVER CRIME STOPPERS

STATISTICAL REPORT- SUNSHINE COAST RCMP - 2015 Committee of the Whole Meeting Agenda Page 51 of 158 5 METRO VANCOUVER CRIME STOPPERS

TIP SUMMARY REPORT - All SUNSHINE COAST RCMP - 2016 Committee of the Whole Meeting Agenda Page 52 of 158 6 METRO VANCOUVER CRIME STOPPERS

METRO VANCOUVER CRIME STOPPERS -ANTI-GANG CRIME TIP AND REWARD PROGRAM

2016 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Tips Generated 393 359 397 431 312 382 380 369 436 514 514 346 4833 Propable Gang Crime Tips 167 142 164 174 147 157 165 163 187 200 237 123 2026 Committee of the Whole Meeting Agenda

Metro Vancouver Crime Stoppers operates the British Columbia Anti-Gang Crime Tip and Reward program in partnership with the Province of British Columbia Ministry of Public Safety and Solicitor General.

**Probable Gang-Crime Tips - Crime Stoppers tipsters report criminal events and the tipster is rarely aware of the source, gang or otherwise, of the crime that they are reporting. Metro Vancouver Crime Stoppers tracks the "type of crime11 reported. In consultation with police and as a matter of experience, Crime Stoppers can extrapolate from these reports to make a reasoned estimate of crimes that are associated with criminal gangs. These "Probable Gang Crime Tips 11 include reported criminal activities such as; abduction, murder and attempted murder, drug labs, marijuana grow operations, drug trafficking, prostitution, gun and weapons offenses as well as a portion of outstanding warrants (50%} and fraud (50%}. Page 53 of 158 7 October 2016

To Whom It May Concern:

This letter is in support of the Metro Vancouver Crime Stoppers Association's ("MVCS's") request for the Sechelt Community lnvestment Program Grant application. In addition, I also support MVCS with any community grant application requests for funding within the Sunshine Coast area in the future.

I have been a resident of Roberts Creek, BC located on the Sunshine Coast for over 3 years_. As a resident of the area, I hear of the activity of the crimes committed in the area and read the posts in our local paper. As this is a small community where much is known about our neighbours and local events, it is essential that we provide a program where tipsters can remain anonymous to report crime without being exposed on their identity. Crime Stoppers receives anonymous tips on criminal activity, distributes this information to the appropriate investigators, monitors the progress of the information and follows up with tipsters to provide financial rewards upon an arrest

11 and charge. Tips received for the Sunshine Coast wilt be forwarded to the RCMP OIC, ((Office in Charge • We are fortunate that the RCMP detachment is located in the heart of Sechelt so the presence of the RCMP and their hard work to protet;t our community is well recognized.

My background is also as a former member of the Delta Police Department and I have seen first hand the aspects of crime and how it affects the surrounding communities and families. My position was assigned to the Economic and Technical Crime Unit within the Delta Police Department which involved: the community based fraud and economic crime prevention outreach program, elder fraud and abuse investigation and support services, among other areas within the force. I am currently employed with large chartered accounting firm as a Manager in the Investigative and Forensics Services Department, heading the computer forensics and eDiscovery practise in Western Canada.

I will be involved in heading up the soon to be launched, Sunshine Coast Chapter of Crime Stoppers, a division of Metro Vancouver Crime Stoppers. Crime Stoppers provides police investigators with information that it would not otherwise be able to access. Tips from Crime Stoppers provide valuable information that help to reduce hours of investigative time and saves the police department thousands of dollars in resources that can then be used for other pressing public safety issues.

Crime Stoppers is an important institution in maintain our community's public safety. I wholeheartedly support their application so that they can continue to provide their services to our community.

Thank you for your consideration.

Regards, ~./;?~~:~ Steven Wilson 1394 Tanager Place Roberts Creek, B.C. VON 2W1 Cell: 604-729-3341

Page 54 of 158 Committee of the Whole Meeting Agenda October 2016

To Whom It May Concern:

I am writing to you in support of the Metro Vancouver Crime Stoppers Association's ("MVCS's") request for the Sechelt Community Investment Program Grant application, along with any other Sunshine Coast community grant requests. As the Line Officer for the Sunshine Coast RCMP detachment, I see first-hand the impact of criminal activity and how that can negatively impact a community.

This program would be a tremendous investment for the entire community as it will contribute to the safety and well-being of Sechelt citizens. Tips from Crime Stoppers provide valuable information that help to reduce hours of investigative time, saving the RCMP thousands of dollars in resources that can then be used for other pressing public safety issues.

The program also provides an important avenue for those in our community who are uncomfortable about coming forward to police. If they do not want to contact the RCMP directly, they can contact Crime Stoppers anonymously. Importantly, Crime Stoppers provides our investigators with information that it would not otherwise be able to access.

Crime Stoppers is an important organization that contributes to a safe and sustainable community. I wholeheartedly support their application so that they can continue to provide their services to our community.

Thank you for your support

Sincerely,

Inspector Aaron Paradis Aaron.paradis@rcmp:grc.gcc<:1 778-290-4 771 14200 Green Timbers Way Surrey, B.C. V3T 6P3 Lower Mainland District Mail Stop #506

Roya! Canadian Gendarmere roya1e Mounted Police du Canada Canada

Page 55 of 158 Committee of the Whole Meeting Agenda Metro Vancouver Crime Stoppers Association Statement of Financial Position 2015

2015 2014

Assets Current Cash 191,410 228,255 Accounts receivable 1,842 Prepaid expenses 2,757 41,420 GST receivable 3,099 3,602

199,108 273,277 Tangible Capital Assets (Note 2) 7,55'4 7,200

206,662 280,477

Liabilities Current Accounts payable and accrued liabilities 5,710 23,690 Wages payable 10,930 · 6,639 Payroll liabilities 11,365 12,347 Deferred contributions 137,775 150,005

165,780 192,681

Net Assets Unrestricted (1,672) (4,404) Invested in capital assets 7,554 7,200 Internally restricted (Note 3) 35,000 85,000

40j882 87,796

206,662 280,477

the Board

Page 56 of 158 Committee of the Whole Meeting Agenda Notice To Reader

On the basis of information provided by management, we have compiled the statement of financial position of Metro Vancouver Crime

Stoppers Association as at December 31, 2015 and the statements of operations, changes in net assets and cash flows for the year then ended. We have not performed qn audit or a review engagement in respect of these financial statements and, accordingly, we express no assurance thereon. Readers are cautioned that these statements may not be appropriate for their purposes.

The previ_ous year's comparative financial statements were unaudited and issued with a Notice to Reader communication of another firm of public accountants.

Surrey, British Columbia MAIPLLP April 24, 2016 Chartered Professional Accountants

Suite 301- 15303 31st Avenue, Surrey, British Columbia, V3Z 6X2, Phone: (604) 536-7614, (800) 761-7772

Page 57 of 158 Committee of the Whole Meeting Agenda Metro Vancouver Crime Stoppers Association Statement of Operations Forthe year ended December 31, 2015 to ,-.,c,,c:,ruJtrl

2015 2014

Revenues Partner contributions 287,376 .281.125 Community Gaming Grant 150,000 125,000 Corporate/foundation donations 54,991 24,500 BC Crime Stoppers (BC Hydro) 16,500 16,500 Individual donations 1,040 308 Membership fees 186 175 Interest 170 2

Total revenue 510,263 447,610

Expenses Civilian office support (Note 5) 293,661 282,029 Public awareness 125,706 57,1"17 Foundation expense (Note 6) 16,927 Conferences and training 16,695 17,660 Website 16,526 16,169 License and memberships 15,526 14,541 Vehicle 14,806 6,018 Tip taking/text tip service 14,636 1,680 Professional fees 13,808 14,874 Rewards paid 9,300 8,500 Office 6,726 8,627 Meals and entertainment 3,808 3,837 Amortization 3,238 3,003 Telecommunications 1,595 2,165 Travel 1,417 Bank charges 1,394 1,380 Translation fees 1,161 979 Insurance 247 301 Answering service 1,630

557,177 440,510

(Deficiency) excess of revenue over expenses {46,914) 7,100

Page 58 of 158 Committee of the Whole Meeting Agenda Metro Vancouver Crime Stoppers Association Statement of Changes in Net Assets For the year ended December 31, 2015 (Unaudited - see Notice to Reader)

Unrestricted Invested in Internally 2015 2014 capital assets restricted

Net assets, beginning of year (4A04) 7,200 85,000 87,796 80,696

(Deficiency} excess of revenue over expenses {46,914) {46,914) 7,100

Tangible capital purchases {3,592) 3,592

Amortization of tangible capital assets 3,238 (3,238)

Internally restricted for BC programs training 10,000 (10,000)

Decrease legal reserve 40,000 (40,000)

Net assets, end of year (1,672) 7,554 35,000 40,882 87,796

Page 59 of 158 Committee of the Whole Meeting Agenda Freedom of Information And Protection of Privacy Act The personal information collected on this form is done so pursuant to the Community Charter and/or the Local Government Act and in accordance with the Freedom of Information and Protection of Privacy Act. The personal information collected herein will be used only for the purpose of processing this application or request and for no other purpose. The Town considers this information to be public and it will be considered at meetings of the public and is available for public inspection. Further information may be obtained by speaking with the Town's Director of Corporate Administration at 604-886-2274 or 474 South Fletcher Road, Gibsons.

Part 3: Application Details: Category A

Date: 2017/03/06 Date Received: pfll(J2 It; I If

Name of Applicant or Sponsoring Organization: Deer Crossing - the Art Farm Society

Address: 1747 Storvold Road Gibsons BC VON 1V6

Phone No: 604 886 0975 Fax No. E-Mail:

Type of Assistance Requested: (1) A Grant:$ ------1500 (2) Exemption from a Tax: ------( 3) Exemption from a Fee:

(4)Loan or Loan Guarantee:

Describe your organization, its mandate, program(s) and membership: ISee attached

(Attach Proof of Incorporation showing current status.)

Describe the project or program that you are applying for assistance for: Project Title: ---"------Resurgence Project Description: ISee attached

Purpose of the Project: roe attached

Grants of Assistance 2

Page 60 of 158 Committee of the Whole Meeting Agenda The names of the people who will be carrying out the project: re 8ttached .

I Dates and Location of the Project: 'See att8ched · I Describe how the project will benefit the Town of Gibsons: ree iltt8Ched

Financial Information: Please include copy of a current budget or complete the budget statement, Appendix 1, attached to this Application Form.

Applications for Assistance over $1,000.00 are required to provide the following additional information:

1. Financial Statement for last calendar or fiscal year of operations 2. Business Plan or statement of objectives

If this information is not available please provide a brief statement as to why. 2016 statements will be available April 1st 2017

List source(s) of any other assistance received or applied for in relation to this project/program and the amount:

1. BC Arts Council 2. Sunshine Coast Regional District 3. lndiginEYEZ 4. District of Sechelt 5. Canada Council for the Arts

Grants of Assistance 3

Page 61 of 158 Committee of the Whole Meeting Agenda Signature(s) and Conditions:

Signature: Title:i)~1~ Date: 03/13/17 Signature: Title: ~ Date: 03/14/17 (two authorized signatures are required for organizations or registered non-profit groups)

Additional Conditions:

Comments by the Director of Finance:

I Dates of Advertising: 1. 2.

Grants of Assistance 4

Page 62 of 158 Committee of the Whole Meeting Agenda Deer Crossing The Art Farm Town of Gibsons Grants of Assistance

Describe your organization, its mandate, program and membership:

Deer Crossing The Art Farm is a registered non-profit organization of creative community builders. We believe that creative engagement outside traditional art spaces-on farms or in forests, in hospitals and homes-and across traditional boundaries-between one discipline and another, between audience and artist, between arts and the environment-fosters a strong sense of belonging for all involved. The more people feel they belong, the more they invest in their community. This is what we mean by creative community building. We build community creatively by building creative communities. We do this, in part, through our mandate to advance the public appreciation of the arts by exhibiting, presenting and promoting innovative integrated art works inspired by and/or in collaboration with the natural world and to advance the education of children, youth and adults by exploring, sharing, teaching and disseminating innovative integrated art works, skills, and ideas through initiatives, workshops, collaborations, productions, partnerships, festivals, residencies and tours.

The Art Farm was officially founded on March 11 2008 (#S53389) and spent its first year developing relationships with local artists, innovators and community organizations - and exploring integrated art and nature-based collaborations through a series of workshops and open houses. In the eight years since then the Art Farm has developed an annual festival attracting over 3000 people to its Rainforest Circus, children's tent, Art Farm market and more, launched FUSE Community Work Hub (a co-working space for creative and social entrepreneurs), facilitated the Smart Farm Project (www.smartfarmproject.org), provided ongoing education programming with SD46, Waldorf and SPIDER, and collaborated with over 100 local organizations, businesses and government on various community-building initiatives.

The art farm's short-term goals over the next three years include: • Cultivate a diverse and active membership of over 500. • Nurture and expand their network of donors and philanthropists. • Reinforce their reputation for innovation, reliability and productivity with government funders, public and private foundations. • Increase the number of local collaborative partners and projects. • Develop innovative community-engaged arts programming with a measurable positive impact across the Sunshine Coast, Lower Mainland and Vancouver Island. • Plan, develop and initiate one or more social enterprises that falls with-in the mandate of the organization.

The art farm's long-term goals over the next ten years include: • Become a model organization using social enterprise as a major revenue source for programming. • Own/lease and operate real estate that serves the programmatic needs of the organization and others. • Develop innovative community engaged arts programming with a measurable positive impact on communities across BC and Canada.

Page 63 of 158 Committee of the Whole Meeting Agenda Deer Crossing The Art Farm Town of Gibsons Grants of Assistance

The Art Farm currently has a membership of over 150, a network of over 1000, one full time employee (Executive and Artistic Director) and two part-time employees (Community Engaged Arts Coordinator, Administrative Coordinator), hundreds of volunteers, and a six-member board. Find out more about the Art Farm at www. deercrossi ngtheartfarm. o__rg.

Describe the project or program you are applying for assistance

Project Title: Resurgence

Project Description:

Resurgence is a youth-led multi-disciplinary exploration of cultural re-awakening in the context of the relationship between indigenous and non-indigenous peoples on the Sunshine Coast BC.

Driven by a team of indigenous and non-indigenous artists (both emerging and established), and in collaboration with an indigenous youth empowerment organization, the project will include a series of facilitated workshops for youth and the artist team, a youth-led summer arts camp, a creation week for the emerging and established artist team, a public presentation of the installations and media art created, and film/photo documentation of the process and outcomes.

The project will engage approximately 6 core youth leaders (ages 18 -25), between 20 - 30 youth participants (ages15-19) and over 40 children (ages 8-14).

Our goals for this project are to: 1. Honour and celebrate the cultural legacies of local indigenous and non-indigenous residents on the Sunshine Coast with-out ignoring difficult or challenging subject matter, 2. Empower emerging indigenous artists to lead the creative process, 3. Foster a stronger sense of belonging by bringing indigenous and non-indigenous artists together in a shared creative exercise, and 4. Produce a short 5-minute teaser film and a series of installations that acts as a catalyst for a. Formal dialogues between indigenous and non-indigenous groups, and b. Future indigenous/non-indigenous artistic collaborations here on the Sunshine Coast.

Dates Activity Artists/Participants Phase 1 : Youth- • Work with aligned Sunshine Professional Artists: Robert Recruitment and Coast based organizations Studer, Sandy Buck, Program Design (Shishalh First Nations, District Dionne Paul, Joah Lui, (April - May of Sechelt, Sunshine Coast Hazel Bell Kioski, Chad 2017) Arts Council) to send out Hershler notice of remaining youth leadership positions Emerging Artists: Madeline • Design and upload application Terbasket, Echo Aleck+ 4 form to website tbd • Interview and select remaining

Page 64 of 158 Committee of the Whole Meeting Agenda Deer Crossing The Art Farm Town of Gibsons Grants of Assistance

youth leader positions (2 Facilitators: Kim Haxton indigenous emerging artists and Hazel bell Kioski have already been selected) • 2-day workshop with lndiginEYEZ facilitators, emerging artists (youth leaders) and established artists to plan activities, workshops and creation week Phase 2: Three 1-day workshops exploring Professional and Emerging Youth workshops theme with youth facilitated by Artist team + (May-June 2017) lndiginEYEZ in collaboration with Facilitators Kim Haxton and artist team Hazel Bell Kioski + 10-20 indigenous and non- indigenous youth Phase 3: • 1 week long arts camp for 20 Professional and Emerging Elementary children ages 8-14 in Gibsons Artist team + school age 20 children children engagement (July 2017) Phase 4: A six-day creation and production Professional and Emerging Production week week on the Art Farm. The week is Artist team (September designed to develop and build/create 2017) installations Phase 5: Public Public presentation of work during Professional and Emerging launch (Oct Sunshine Coast Art Crawl Artist Team 2017) Phase 6: Digital 3-day workshop to finalize digital Joah Lui (Digi Majou) + documentation documentation Emerging Artist Team (November 2017)

The names of the people who will be carrying out the project:

Art Farm Staff:

Chad Hersh/er- Artistic and Executive Director for The Art Farm Sandy Buck- Community Engaged Arts Coordinator Kelly Foley- Administrative Coordinator

Professional Artists (confirmed so far):

Rolf Reynolds - Theatre Artist Robert Studer- Mixed Media Artist Joah Lui- Film and Media Artist Ecko Aleck- Emerging Media Artist Dionne Paul- Mixed Media Artist Hazel Bell Kioski - Mixed Media Artist Kim Haxton - lndiginEYEZ facilitator

Page 65 of 158 Committee of the Whole Meeting Agenda Deer Crossing The Art Farm Town of Gibsons Grants of Assistance

Describe how the project will benefit the Town of Gibsons:

Benefits for the Town of Gibsons are: • Increase in community awareness around diverse cultural legacies in our region • Opportunities for authentic creative engagement for children and youth of all backgrounds, • Inter-generational activities that build connections and relationships, • Increase in civic responsibility, and • Increase in awareness about the Town of Gibsons/Sunshine Coast, and its cultural assets

Page 66 of 158 Committee of the Whole Meeting Agenda Deer Crossing the Art Farm Resurgence Revenues Notes Earned Revenue Guarantees: lndiginEYEZ $1,500 Confirmed Classes and workshop fees $3,000 20 camp participants @ $150/week x 1 week Sub Total $4,500 Private Sector Sunshine Coast Credit Union $1,000 Confirmed In-kind lndiginEYEZ $3,500 Confirmed Digi Majou $1,500 Confirmed Deer Crossing The Art Farm $2,900 Confirmed Sub Total $7,400 Grant Revenue Vancouver Foundation $10,000 Confirmed BC Arts Council (YEP) $45,000 Pending BC Gaming $5,500 Confirmed Canada Arts Council - Explore and $15,000 Pending Create Sunshine Coast Community Foundation $5,000 Pending

Town of Gibsons $1,500 Pending Sechelt $1,500 Pending Shishalh First Nations $1,500 Pending SCRD $1,500 Pending Sub Total $82,000

TOTAL $93,900

Expenses Production Expenses Established Artist Contract Fees $22,500 6 artists for15 days in total (spread out over project) @$250/day per artist Artistic Director Contract Fee $9,600 240 hours prep, design and project management@ $40/hour Community Engaged Arts Coordinator $8,000 200 hours prep, youth facilitation, camp and contract fee workshop facilitation @ $40/hour lndiginEYEZ facilitators $3,000 $300/workshop day x 2 facilitators x 5 days Digi Majou training, media arts $1,500 3 days of facilitation @ $300/day + 12 facilitation and additional editing additional editing hours @ $SO/hr

Page 67 of 158 Committee of the Whole Meeting Agenda Youth Leaders honorariums $12,000 $1000 each in May+ $1000 each (upon completion) for 6 youth leaders (at least 3 indigenous) Youth participant honorariums $3,000 $100 x 30 participants Workshop/camp/class materials $1,500 Art and installation supplies, rental of film equipment Installation Materials $1,500 Clay, metal, glass, fabric, electronics, film and audio supplies, for Sechelt installations A/V Equipment rental $2,500 film and photography through-out project,

A/V rentals for final event - partially in-kind Installation requirements $1,500 Rigging and equipment rental Installation and final event materials wood, art supplies, paints, photos, $2,000 hospitality - partially in-kind Emerging Artist+ lndiginEYEZ 3 Lower Mainland based youth x 10 round trips= $600, 2 lndiginEYEZ faciliators x 5 facilitator travel costs $800 round trips = $200 - partially in-kind Accommodation and Per Diem for 3 people x 6 nights@ $100/night + 3 people x 10 days@ $SO/day- 2 people x 5 nights@ Lower Mainland based Emerging $100/night + 2 people x 4 days @ $SO/day - Artists+ lndiginEYEZ facilitators $4,700 partially in-kind Vehicle costs $500 rental, mileage, gas Final event space Gallery/theatre in Sechelt as part of Sunshine Coast Art Crawl - cost of Art Crawl registration ($225) + rental (approximately $800 $575) Creation/Production/Media $2,000 Art Farm, Gibsons Arts Building, Sechelt Longhouse, Digi Majou Studios - partially in- Arts/Workshop Space kind Marketing and promotion $5,000 design and graphics, print and on-line advertising, booth materials, printing costs, partially in-kind Sub Total $82,400 Administrative Expenses Project Administrator Contract Fee $7,500 300 hours @ $25/hour - partially in-kind Office Rent $1,200 In-kind -Art Farm Office Supplies $500 Paper, ink, markers Operational costs $1,000 insurance, WCB associated with project Accounting and bank fees $700 costs associated with project Communications $600 website, phone, mail associated with project Sub Total $11,500

TOTAL $93,900

Page 68 of 158 Committee of the Whole Meeting Agenda Operating Budget - 2017 Deer Crossing The Art Farm

Expenses Core Staff (salaries) $72,400 Artists, facilitators and other contractors $124,000 Administrative coordination (art farm) $ 13,500.00 Travel and board $8,500 Catering/food $7,000 Equipment rental and supplies $ 12,000.00 Space rental $ 10,500.00 Marketing/promotion/communications $14,000 Office costs (rent, loan fees, phone, supplies,database, $ 10,200.00 quickbooks, dropbox, internet - In-kind not included) Vehicle costs $ 1,700.00 Accountant and bank fees $ 2,700.00 Fundraising expenses $ 3,000.00 Insurance $3,000 Total: $282,500

Page 69 of 158 Committee of the Whole Meeting Agenda 2

DEER CROSSING - THE ART FARM SOCIETY STATEMENT OF FINANCIAL POSITION As at December 31, 2015 (Unaudited - See Notice to Reader)

General Gaming Total Total Fund Fund 2015 2014

$ $ $ $

ASSETS

Current Cash - General fund 19,826 19,826 Cash - Gaming fund 208 208 502 Amounts receivable 1,442 GST recoverable 656 Prepaid expenses 92 19,826 208 20,034 2,692

Capital assets (Note 5) 7,562 7,562 21,583

27,388 20S 27,596 24,275

LIABILITIES

Current Bank overdraft 2,787 Accounts payable 4,033 4,033 4,677 Payroll deductions payable 704 704 459 Current portion of long term debt 6,585 Deferred revenue 6,000 6,000 995

10,737 10,737 15,503

NET ASSETS Invested in capital assets 7,562 7,562 21,583 Unrestricted 9,089 208 9,297 (12,811) 16,651 208 16,859 8,772

27,388 208 27,596 ~4.275

Approved by the Board of Directors

Page 70 of 158 Committee of the Whole Meeting Agenda 4

DEER CROSSING - THE ART FARM SOCIETY STATEMENT OF OPERATIONS For the year ended December 31, 2015 (Unaudited · See Notice to Reader) General Gaming Total Total Fund Fund 2015 2014

$ $ Revenues

Government grants Federal funding 16,280 16,280 16,340 Provincial funding 79,675 79,675 48,000 Municipal funding 9,300 9,300 42,375 Other grants 63,750 63,750 1,940 Events & arts programming 41,097 41,097 25,024 Fees, contract revenue & other earned income 33,034 33,034 23,291 Donations & sponsorships 22,064 22,064 38,743 Province of BC, Direct Access Community Gaming Grant 16,000 16,000 16,000 Workshops & education programming 9,995 9,995 5,948 Memberships 1,150 1,150 1,065

276,345 16,000 292,345 218,726

Expenditures

Contract fees 185,235 14,850 200,085 145,266 Marketing & fundraising 10,141 10,141 16,001 Supplies & production expenses 35,581 1,345 36,926 29,156 Professional fees 2,550 2,550 2,403 Wages and benefits 9,828 9,828 8,869 Administrative and meeting expenses 4,631 4,631 1,966 Rent 769 769 8,765 Insurance 3,153 3,153 3,019 GST expense 1,848 21 1,869 Travel 128 128 782 Bank charges & interest 556 78 634 1,064 Vehicle expenses 1,012 1,012 1,532 Repairs and maintenance 757 757 1,361

256,189 16,294 272,483 220,184

Net operating (loss) revenue 20,156 (294) 19,862 (1,458)

Other expenses Amortization 1,390 1,390 5,333 Loss on diseosal of caeital assets 10,385 10,385 11,775 11,775

EX(:ess{cleficien¢}'.) of revenues Oller exeerJcl(tures 8,381 (294) 8,087 (6,791.)

Page 71 of 158 Committee of the Whole Meeting Agenda GIBSONS PUBLIC ART GALLERY

10 March 2017

Mayor and Council, Town of Gibsons, 474 Fletcher Road, P.O. Box 340, Gibsons, BC VON 1VO

Dear Mayor Rowe and Council:

Town of Gibsons Application: Short Term Assistance - Category A Please find attached two applications to the town of Gibsons for short term project assistance for 2017.

The Gallery has two special projects planned for 2017 that will be of significant interest to the Town of Gibsons.

The first is 'The Sunshine Coast Pavilion', an Expo '86 inspired exhibition in partnership with local community organizations (including the Squamish & Sechelt Nations, Sunshine Coast Museum & Archives, Sunshine Coast Community Services and the Sunshine Coast Community Foundation). This will be a month long community exhibition designed to showcase the cultural past, present and future of Gibsons and the Sunshine Coast.

The second project, in conjunction with an application to Heritage BC, is for a permanent installation of l:,quamish Nation public arHo be displayed at the centre of Town, around the exterior of the Gallery.

As the Town grows, it is the Gallery's goal to be a vibrant economic contributor to the local economy. We exhibited over 140 artists in 2016, through 20 exhibitions, with many others presented in our thriving local artist gift shop. In 2016 alone our Gallery generated over $38,000 revenue to local artists, and recorded 15,000 visits. We continue in 2017 with our mandate to provide the community with a first class arts and cultural venue, engaging displays of local creativity and, as an added bonus, free parking. Thank you for your continued assistance as your limited financing allows. The Gibsons Public Art Gallery greatly appreciates the Town's support!

We hope that you will favourably consider these two project applications.

Stewart Stinson President

431 Marine Drive, Box 1576, Gibsons, BC VON lVO I tel: 604.886.0531 I email: [email protected] I www.gpag.ca

Page 72 of 158 Committee of the Whole Meeting Agenda ,, Freedom of Information And Protection of Privacy Act The personal information collected on this form is done so pursuant to the Community Charter and/or the• Local Government Act and in accordance with the Freedom of Information and Protection of Privacy Act. The personal information collected herein will be used only for the purpose of processing this application or request and for no other purpose. The Town considers this information to be public and it will be considered at meetings of the public and is available for public inspection. Further information may be obtained by speaking with the Town's Director of Corporate Administration at 604-886-2274 or 474 South Fletcher Road, Gibsons.

Part 3: Application Details: Category A Date: 4 March 2017 Date Received: H~ ,oln: Name of Applicant or Sponsoring Organization: Gibsons Public Art Gallery

Address: Box 1576, Gibsons, BC, VON 1VO

Phone No: 604.886.0531 Fax No. E-Mail: [email protected]

Type of Assistance Requested: (1) A Grant:$ ------1,500 (2) Exemption from a Tax: ------( 3) Exemption from a Fee: ------(4) Lo an or Loan Guarantee: ------,

Describe your organization, its mandate, program(s) and membership: re attachment 'A'

(Attach Proof of Incorporation showing current status.)

Describe the project or program that you are applying for assistance for:

Project Title: The Original People

Project Description: ree attachment 'B'

Purpose of the Project: re attachment 'C'. ..

Grants of Assistance 2

Page 73 of 158 Committee of the Whole Meeting Agenda The names of the people who will be carrying out the project: re attachment 'D'. .I Dates and Location of the Project: Expected to begin in April 2017 with design and installation to take place over the Summer and early Fall of 2017 Gibsons Public Art Gallery

Describe how the project will benefit the Town of Gibsons: 15~ attachment 'E'

Financial Information: Please include copy of a current budget or complete the budget statement, Appendix 1, attached to this Application Form.

Applications for Assistance over $1,000.00 are required to provide the following additional information:

1. Financial Statement for last calendar or fiscal year of operations 2. Business Plan or statement of objectives

If this information is not available please provide a brief statement as to why.

List source(s) of any other assistance received or applied for in relation to this project/program and the amount:

1. SC Community Foundation $2,500

2. SCRD $1,000

3. Business Sponsors $1,500

4. Heritage BC $20,000 5.

Grants of Assistance 3

Page 74 of 158 Committee of the Whole Meeting Agenda Signature(s) and Conditions:

We certify that to the best of our knowledge the information provided in this Town~ of Gibsons Application for Assistance is accurate and complete and is endorsed by tile organization that we represent. If this application is approved, we agree to the conditions set out below and to any other conditions approved by Council and appended hereto.

Date: /rJo/1/ 10 , I 7

Additional Conditions:

1. In the event that the assistance is not used or is no longer required for the project that it was intended and described in this application, the Town will be notified immediately and any remaining funds will be returned to the Directo'r of Finance. 2. The applicant will keep proper books of accounts of all receipts and expenditures ~ relating to the project or program and will make these records available to the Town of Gibsons for inspection if requested. 3. The applicant acknowledges that an audited statement for the project or program may be required. 4. The applicant agrees to provide a report within 90 days of the completion of the project detailing the results of the project and its economic benefits, if any, to the Town of Gibsons. 5. The project or program may not be represented as a program of the Town of Gibsons and the applicant does not have authority to represent itself as an agency of the Town of Gibsons in any way. 6. The Town of Gibsons may be acknowledged as a sponsor in any program publications or marketing.

Comments by the Director of Finance:

Dates of Advertising: 1. 2.

Grants of Assistance 4

Page 75 of 158 Committee of the Whole Meeting Agenda APPENDIX 1 : TOWN OF GIBSONS -ASSISTANCE APPLICATION

BUDGET

Please give details of revenue and expenditure projections. Indicate which revenue is secure and which is speculative.

REVENUE EXPENDITURE . (PLEASE STATE SOURCE) (PLEASE ITEMIZE) - DESCRIPTION AMOUNT DESCRIPTION AMOUNT . SECURE site preparation 2300.00

installation of xterior lighting 1500.00

materials 8000.00

artist fees 11000.00

artist travel 3000.00

Office supplies, postage 200.00

Sub-Total

SPECULATIVE

Heritage BC 20000.0C

municipal, district governments 2500.0C .. sponsorships/gifts in kind 3000.0C

donations 500.0C

• Sub-Total 26000.0C

TOTAL 26000.00 TOTAL 26000.00

Authorized Signature: {Jo~)~ Date: /nCJV"1/ /cJ. ( +- I/ ,/

Grants of Assistance 5

Page 76 of 158 Committee of the Whole Meeting Agenda Attachment 'A': Gibsons Public Art Gallery The Gibsons Public Art Gallery is a volunteer-run non-profit arts and culture exhibition and event space, founded in 2003 with the mandate of providing the lower Sunshine Coast with a public venue for art exhibition and education. Since its inception, the Gallery has become a local cultural institution, fulfilling our community's need for an accessible professional arts & culture exhibition space, recognized as the best of its kind in our region. It is now one of the top visitor destinations on the Sunshine Coast. The Gallery has established a fourteen year archive of successful art installations, including a year round exhibition calendar of art in all mediums, community performances, classes and cultural events of all kinds.

The Gallery vision is to foster and promote artistic creativity and learning, while serving as a cultural centre that unites art and community. Our values: welcoming, supportive, inclusive, educative, encouraging, pro-partnership, enabling, public, accessible to everyone.

Attachment 'B' Project Description: 'The ©riginal People' Installation

To introduce a permanent feature display of Squamish Nation public art in Gibsons.

The waters and forests surrounding Gibsons, BC are considered to be the birthplace of the Squamish Nation. Yet there are no signs that an indigenous culture once thrived on the shores around the modern townsite. This project aims to change that, by placing a prominent display of Squamish Nation public art at the centre of our community.

The Gibsons Public Art Gallery is located at the heart of Gibsons landing BC. In 2012 the Gallery took over the bank building (built in 1962) that was left vacated in the middle of the town's historic tourist area, and transformed the space into a professional exhibition venue for promoting public access to art. The Gallery has since become the cultural hub of Gibsons. The plain exterior facade of the Gallery still remains as it was when the building seNed as the town's bank. This project creates a new installation of Squamish art at the heart of Gibsons, with a reimagining of the exterior facade of the town's public art gallery through the vision and creativity of contemporary Squamish Nation artists.

Due to the unusual configuration of the streets of lower Gibsons, the Gibsons Public Art Gallery building is visible from multiple approaches into the town centre. Art installed on the outside of the building will be centrally located and visible to the public 24/7, 365 days a year. All residents and visitors to Gibsons will have access to this ongoing presentation of Coast Salish art.

This project is essentially a proposal to enhance Gibsons Landing, and is not a GPAG project in the usual sense. It is GPAG's wish to act as advocates in generating a Sense of Place that has real impact and that will benefit the entire Landing area.

Page 77 of 158 Committee of the Whole Meeting Agenda Attachment 'C' Project Purpose: 'The Original People' Installation

The colonial history of our region, and the geography of Howe Sound, has isolated the Squamish population from their traditional territory in Gibsons. As a result, there are no Squamish Nation artists living and working on the Sunshine Coast. This project invites the artists of the Squamish Nation to return to the shores of the Sunshine Coast - even if only temporarily - to lead the creation and installation of an important new statement of public art.

The Gibsons Public Art Gallery has an excellent working relationship with the Squamish Nation and has played a central role in building a modern friendship between the citizens of the Sunshine Coast and the Squamish people. The Gallery held its first exhibition of Squamish Nation art in the summer of 2007, with a delegation from the Squamish Nation arriving by canoe and welcomed by the town's mayor. In 2012, Squamish Nation artist chiaxten (Wes Nahanee) helped lead the opening ceremony of our new Gallery space. In the summer of 2016 the Gallery held a four week celebration of Squamish Nation art and culture, which included a display of paintings, carvings and weavings, artist demonstrations, and a reconciliation ceremony that began inside the Gallery and concluded on the beach of Chekwelp (the Squamish reserve located at the edge of the modern Gibsons townsite). The celebration included representatives from the Squamish Nation (including hereditary Chief Ian Campbell, elders, councillors, and artists), the Town of Gibsons, the Sunshine Coast Regional District, and members of the community. The Gallery is well positioned for developing this project in a partnership with Squamish Nation artists.

Both levels of local government support reconciliation with First Nations and have been supportive of the Gallery's efforts to reintroduce Squamish culture to the community. Cultural attitudes on the coast have changed since the time of first contact. Gibsons has become an open, welcoming community that prides itself on hospitality. There is a growing interest and desire to support aboriginal reconciliation and evocative cultural development.

We anticipate that the prospect of a significant display of Squamish Nation art in an ongoing public setting in Gibsons will be received by the community with enthusiasm. Based on our successful completion of past projects, we hope to receive some funding for this from local government (the Town of Gibsons and Sunshine Coast Regional District), business sponsors, gifts-in-kind, and donations from community members. Local artists have indicated their desire to assist the project as volunteers. We anticipate the Heritage BC will give serious consideration to this project as part of their Canada 150 Legacy funding, and it is subject to finances being in place.

Page 78 of 158 Committee of the Whole Meeting Agenda Attachment 'D' Project Personnel: 'The Original People' Installation

This project will be administered by the Gibsons Public Art Gallery. The Gallery will commission a team of Squamish Nation artists to work with the Gallery to design and install the project, using paint applied to existing Gallery exterior wall surfaces, in combination with attachable wood and metal panels featuring traditional and contemporary Coast Salish designs. The Gallery invites the Town to be a part of the design approval process. Budgeted items include building surface preparations, materials, exterior lighting, artist fees and travel.

Planning for the project will happen throughout the spring of 2017, with installation of the art taking place throughout the summer and early fall of 2017. In July 2017, in the inside of the building, the Gallery is hosting 'The Sunshine Coast Pavilion' - an Expo'86 inspired cultural pavilion created in partnership between the Gallery, the Squamish Nation, the Sechelt Nation, the Sunshine Coast Museum and Archives, the Town of Gibsons, the Sunshine Coast Regional District and other community groups. Our intent is to introduce the creation of this new permanent installation of Squamish art as a featured part of this community cultural pavilion exhibit.

Attachment 'E' Project Benefits: 'The Original People' Installation

This project focuses on improving visibility and access to indigenous culture in our community, while creating a lasting aesthetic benefit to the community. A feature of Squamish art at the centre of Gibsons will interject a much needed reminder that this place is where Squamish culture began. A prominent and permanent public installation of Squamish Nation art in Gibsons is a way of communicating to the Squamish people that we honour, value and respect their culture.

The project will give an opportunity for experienced Squamish Nation artists to mentor young Squamish artists with the commissioning of the artists to perform the design and installation,. The project also provides an opportunity for artists to build a sustainable connection to their traditional territory.

Today, a Squamish Nation child visiting our town will see no presence of their ancestral culture. After this public art project, and others that can then follow its lead, a future visitor to our community will see that indigenous culture not only survives here, but can thrive.

The legacy of this project is a fabulous installation of contemporary Squamish Nation art that can be enjoyed by all residents and visitors to Gibsons. The Gibsons Public Art Gallery, already an attraction, will receive a welcome boost of attention and will help promote the Gallery's mandate for providing an accessible arts and culture venue for the community. With this project, the renovation that transformed the building's interior

Page 79 of 158 Committee of the Whole Meeting Agenda to an acclaimed exhibition space will be matched with a Coast Salish art display on the exterior that will be timeless and perpetually relevant.

Art can act as a positive agent for change. A permanent display of Squamish culture at the centre of Gibsons is a productive step that our community can take in the long process of establishing meaningful reconciliation with the First People. The ultimate lasting legacy for all of this is the time proven creative strength and endurance of indigenous culture.

This project continues the development of a positive relationship between Gibsons arid the Squamish Nation. Welcoming the return of Squamish Nation culture will extend this spirit of friendship to the Squamish people and articulate and reinforce a shared connection between our two communities.

Page 80 of 158 Committee of the Whole Meeting Agenda GP&lG GIBSONS PUBLIC ART GALLERY

2016 - 2018 BUSINESS PLAN

In November of 2015, the Gibsons Public Art Gallery Board of Directors initiated a governance and strategic planning review with the assistance of Shelley McDade, CEO of the Sunshine Credit Union. This process identified the following objectives for the Gallery's current strategic initiative:

1. Financial a. Increase operations revenue from sales b. Generate more donations and grants c. Develop the long term sustainability of the Gallery endowment fund initiated by the Eve Smart bequest

2. Volunteers a. Increase the diversity of our volunteer base b. Develop a volunteer resource plan c. Improve community engagement through an increase in membership and volunteer participation in Gallery operations

3. Land/Assets a. Develop a maintenance/deployment plan for the building

4. Communication ' a. Clarify the internal chain of command b. Improve internal communications

5. Visitors/Customers a. Continue trend of increasing Gallery visitors by 10-12% per annum

6. Board Governance a. Establish a new Board committee structure b. Evaluate management performance and set objectives c. Develop a leadership succession plan d. Develop a Board education & orientation program

7. Partners/Collaborators a. Attract high school & post-secondary demographic as ongoing partner/succession plan b. Develop stronger relationship with provincial/federal government to facilitate opportunities for grant funding c. Seek opportunities to play a greater leadership role in the local arts community

Page 81 of 158 Committee of the Whole Meeting Agenda GIBSON$ PUBLIC ART GALLERY Statement of Financial Position August 31, 2016 (Unaudited - See Notice To Reader)

Eve Smart Operating Fund Fund Gaming Fund Total Total 2016 2016 2016 2016 2015

LIABIUTIES AND NET ASSETS CURRENT

Committee of the Whole Meeting Agenda Accounts payable $ 4,674 $ $ $ 4,674 $ 19,286 Current portion of long term debt (Note 6) 5,923 5,923 5,930 Provincial sales tax payable 1,407 1,407 387 EmQlotee deductions Qatable .; 544

6,081 5,923 12,004 26,147 MORTGAGES PAYABLE (Note 62 187,283 187,283 193,308

6,081 193,206 199,287 219,455

FUND BALANCES 178,901 903,923 113 1,082,937 1,161,518

$ 184,982 $ 1,097,129 $ 113 $ 1,282,224 $ 1,380,973

ON BEHALF OF Tl::Ui-B~ARD

. {)U.], ! /~:-/:::l:;<.:~~/V Director /

6 Page 82 of 158 GIBSONS PUBLIC ART GALLERY Statement of Financial Position August 31, 2016 (Unaudited - See Notice To Reader)

Eve Smart Operating Fund Fund Gaming Fund Total Total 2016 2016 2016 2016 2015

ASSETS CURRENT Committee of the Whole Meeting Agenda Cash $ 15,185 $ 39,406 $ 83 $ 54,674 $ 114,039 Accounts receivable 3,057 3,057 615 GST receivable 17,210 Investments, at cost (FMV $513,771) (Note 42 160,163 328,371 488,534 476,215

178,405 367,777 83 546,265 608,079

PROPERTY, PLANT AND EQUIPMENT (Net of accumulated amortization2 (Note 52 6,577 729,352 30 735,959 772,894

$ 184,982 $ 1,097,129 $ 113 $ 1,282,224 $ 1,380,973

5 Page 83 of 158 GIBSONS PUBLIC ART GALLERY Statement of Changes in Net Assets Year Ended August 31, 2016 (Unaudited - See Notice To Reader)

Eve Smart Or2erating Fund Fund Gaming Fund 2016 2015

MEMBERS EQUITY, BEGINNING OF YEAR $ 190,937 $ 970,431 $ 150 $ 1,161,518 $ 1,085,340 Deficiency of revenues over expenses (47,613) (30,931) (37) (78,581) 76,178 Transfers between Operating Fund, Eve Smart Fund and Gaming Fund 35,577 (35,577) Committee of the Whole Meeting Agenda

NET ASSETS - END OF YEAR $ 178,901 $ 903,923 $ 113 $ 1,082,937 $ 1,161,518

4 Page 84 of 158 GIBSONS PUBLIC ART GALLERY Statement of Revenues and Expenditures (continued) Year Ended August 31, 2016 (Unaudited - See Notice To Reader)

Eve Smart Operating Fund Fund Gaming Fund Total Total 2016 2016 2016 2016 2015

Telephone 2,319 2,319 2,558 Travel 1,975 1,975 Utilities 6,699 6,699 4,447 Committee of the Whole Meeting Agenda Wages and honorarium 36,148 36,148 32,547

146,149 41,234 37 187,420 175,961

EXCESS {DEFICIENCY) OF TRADE SALES OVER EXPENSES $ !47,614l $ po,930l $ !37l $ FS,581} $ 76,181

3 Page 85 of 158 GIBSONS PUBLIC ART GALLERY Statement of Operations Year Ended August 31, 2016 (Unaudited - See Notice To Reader)

Eve Smart Operating Fund Fund Gaming Fund Total Total 2016 2016 2016 2016 2015

REVENUES Classes $ 3,996 $ $ $ 3,996 $ 3,841

Committee of the Whole Meeting Agenda Donations 10,298 10,298 3,880 Fundraising 1,193 1,193 936 Exchange on foreign currency (8,969) (7,983) (16,952) 32,021 Gain on sale of investments 9,938 14,930 24,868 142,929 Grants 2,000 2,000 6,750 Interest and dividends 2,085 3,357 5,442 15,467 Memberships 5,285 5,285 5,763 Miscellaneous 3,654 3,654 1,530 Sales 57,567 57,567 33,269 S~onsors 11,488 11,488 5,756

98,535 10,304 108,839 252,142 EXPENSES Advertising and promotion 6,396 6,396 8,686 Amortization 1,768 39,901 37 41,706 37,590 Business taxes, licenses and memberships 966 966 449 Commissions 38,161 38,161 25,003 Consulting fees 450 450 78 Insurance 5,882 5,882 4,885 Interest and bank charges 15,346 15,346 12,034 Office 9,439 9,439 10,037 Professional fees 2,563 2,563 2,600 Property taxes 1,333 1,333 7,904 Receptions 2,725 2,725 1,598 Rental 9,225 Repairs and maintenance 14,222 14,222 14,210 Supplies 1,090 1,090 2,110

(continues)

2 Page 86 of 158 Freedom of Information And Protection of Privacy Act The personal information collected on this form is done so pursuant to the Community Charter and/or the Local Government Act and in accordance with the Freedom of Information and Protection of Privacy Act. The personal information collected herein will be used only for the purpose of processing this application or request and for no other purpose. The Town considers this information to be public and it will be considered at meetings of the public and is available for public inspection. Further information may be obtained by speaking with the Town's Director of Corporate Administration at 604-886-2274 or 474 South Fletcher Road, Gibsons. ·

Part 3: Application Details: Category A

Date: 4 March 2017 Date Received:

Name of Applicant or Sponsoring Organization: Gibsons Public Art Gallery

Address: Box 1576, Gibsons, BC, VON 1VO

Phone No: 604.886.0531 Fax No. E-Mail: [email protected]

Type of Assistance Requested: (1) A Grant:$ ------1,500 (2) Exemption from a Tax:

(3) Exemption from a Fee:

(4)Loan or Loan Guarantee:

Describe your organization, its mandate, program(s) and membership: re a~chment 'A' I (Attach Proof of Incorporation showing current status.)

Describe the project or program that you are applying for assistance for:

Project Title: Sunshine Coast Pavilion'

Project Description: ISee attachment 'B'

Purpose of the Project: re attachment 'C'. l Grants of Assistance 2

Page 87 of 158 Committee of the Whole Meeting Agenda The names of the people who will be carrying out the project:

r.__ee_a_t-ta-c-hm-en_,_·o_·_. ______.....,. ___..... t . Dates and Location of the Project: June 29 - July 30, 2017 I Gibsons Public Art Gallery

Describe how the project will benefit the Town of Gibsons: ree attachment 'E'

Financial Information: Please include copy of a current budget or complete the budget statement, Appendix 1, attached to this Application Form.

Applications for Assistance over $1,000.00 are required to provide the following additional information:

1. Financial Statement for last calendar or fiscal year of operations 2. Business Plan or statement of objectives

If this information is not available please provide a brief statement as to why.

List source(s) of any other assistance received or applied for in relation to this project/program and the amount:

1. SC Community Foundation (Canada 150) $2,500

2. SCRO $1,500 3. Business Sponsors$1,000 4. 5.

Grants of Assistance 3

Page 88 of 158 Committee of the Whole Meeting Agenda Signature(s) and Conditions:

Additional Conditions:

Comments by the Director of Finance: ·I Dates of Advertising: 1. 2.

Grants of Assistance 4

Page 89 of 158 Committee of the Whole Meeting Agenda APPENDIX 1 : TOWN OF GIBSONS -ASSISTANCE APPLICATION

BUDGET

Please give details of revenue and expenditure projections. Indicate which revenue is secure and which is speculative.

REVENUE EXPENDITURE (PLEASE STATE SOURCE) (PLEASE ITEMIZE)

DESCRIPTION AMOUNT DESCRIPTION AMOUNT

SECURE Honoraria (artists, First Nations) 3500.00 SC Community Foundation 2500.0( Transportation 400.00. Sponsorship 500.0C Advertising 1000.00

Printing, signage, photocopying 600.00

Project materials, supplies 2300.00

Office supplies, postage 200.00

Sub-Total 3000.0C

SPECULATNE

Sponsorships 1000.0C

municipal, district governments 4000.0C

Sub-Total 5000.0C TOTAL 8000.00 TOTAL 8000.00. () J 'I'. . Date:mtvli I tJ, f'=f -

Grants of Assistance 5

Page 90 of 158 Committee of the Whole Meeting Agenda Attachment 'A': Gibsons Public Art Gallery The Gibsons Public Art Gallery is a volunteer-run non-profit arts and culture exhibition and event space, founded in 2003 with the mandate of providing the lower Sunshine Coast with a public venue for art exhibition and education. Since its inception, the Gallery has become a local cultural institution, fulfilling our community's need for an accessible professional arts & culture exhibition space, recognized as the best of its kind in our region. It is now one of the top visitor destinations on the Sunshine Coast. The Gallery has established a fourteen year archive of successful art installations, including a year round exhibition calendar of art in all mediums, community performances, classes and cultural events of all kinds.

Attachment 'B': Project Description - The Sunshine Coast Pavilion This project will turn the Gibsons Public Art Gallery into a month long world expo inspired 'Sunshine Coast Pavilion', a celebratory feature display of the Sunshine Coast's contribution to Canada and the rest of the world. ' An exposition is an event that aims to educate & entertain the public, share innovation, promote progress and foster cooperation. In world expositions, it's a host country that invites other countries, companies, organizations, the private sector and the general public to participate.

This is a design for a local expo, with the Gallery acting as the host, with local organizations, community partners and businesses taking part in the creation of a display that will showcase all that the Sunshine Coast offers to Canada and the world. The exhibit will direct visitors through a display beginning with the First Nations (information on territory, culture and people/past, present, future) modern coast history (pioneers, boaters, loggers, hippies, Beachcombers, urban refugees from across Canada and the world), community giving (a tribute wall to local volunteers and community donors), modern ecology/conservation efforts, and local creative innovators and future community building potential.

The opening celebration will be a community wide Open House and reception on July 1 that will incorporate GPAG's traditional Canada Day Bag of Books Sale.

Attachment 'C': Project Purpose - The Sunshine Coast Pavilion Gibsons and the Sunshine Coast have developed into modern multi-cultural communities, connected to Canada and the world in countless ways. This project celebrates our region's connection to Canada and Canadian culture.

From the first peoples of the Coast, to the gateway of pioneers, loggers, hippies, Beachcombers, artists, cottagers and commuters that followed. The outcome is a project that ... - builds on our ability to be an open and welcoming community, connecting with our common Canadian values. This exhibition will highlight the role of the natural beauty of our region, the attractiveness of the Coast as a place to live, work and play, and draw attention to the value of this iconic Canadian environment.

Page 91 of 158 Committee of the Whole Meeting Agenda Attachment 'D': Project Personnel - The Sunshine Coast Pavilion Curatorial oversight: Stewart Stinson, President, GPAG, with staff, board and student support ..

Collaborating organizations and their roles with the project: Squamish Nation (community partner/exhibition participant) Sechelt Nation ( community partner/exhibition participant) Sunshine Coast Museum and Archives (community partner/exhibition participant) Sunshine Coast Wildlife Project (community partner/exhibition participant) Sunshine Coast Regional District (community partner/exhibition participant) Sunshine Coast Community Futures (community partner/exhibition participant) Welcoming Communities [Sunshine Coast Community Services & Capilano University] ( community partner/exhibition participant) Deer Crossing the Art Farm (community partner/exhibition participant)

Attachment 'E': Project Benefits - The Sunshine Coast Pavilion Community benefits of this project include: • an improved public arts and culture space (through project legacy components, such as improved building signage and exhibition display materials). • an entertaining and educative community display designed for both residents and visitors. • a venue for promoting local business (at a prime time slot in the local tourist season). • a greater sense of community ownership and participation in public art. • showcase Gibsons as a wonderful place to live and visit.

•

Page 92 of 158 Committee of the Whole Meeting Agenda GIBSONS PUBLIC ART GALLERY

February 2017 GPAG At A Glance

GPAG's mandate is to ensure an exhibition space for both established and emerging Coast artists, to foster educational/outreach programs including classes and lectures, and to nurture the collection and exhibition of a public collection of art.

What we do. GPAG is a special art space with different goals than a commercial art gallery. With an annual budget of about $200,000, our main purpose is the exhibition of art as well as education. w·e presented 20 exhibitions in 2016, featuring artists from Vancouver and the Coast. We have a main gallery space of about 1200 square feet, and an area where we showcase smaller works. We receive over 50 submissions from artists, and an independent jury ranks them for a final scheduling by the Board. GPAG is a Registered non profit Society managed by a volunteer working Board, with Federal charitable status. We are an integral part of the community and are able to do things that a commercial gallery cannot do. GPAG has become the hub of Gibsons Landing, where people meet and network. Our move to an accessible space was due to a generous gift from Eve Smart, and our smaller gallery bears her name.

Volunteers. Over 50 volunteers give over 3200 hours of their time each year.

Membership has increased to over 300 persons.

Visitors. We welcomed over 15,000 visitors in 2016. In the 5 years leading up to the opening of the new accessible gallery, the average attendance was 5,200.

Students. Three times each year we organize children's art classes, reaching about 60 students. In addition our annual 'Shout Out' event is publicized throughout SD46, and showcases 120 students who each exhibit two works in the Gallery. This in turn draws family and friends to GPAG, and the event is also widely publicized in the media. GPAG regularly applies for a summer student grant to have a student work at the Gallery.

Artists. Our 20 exhibitions in 2016 featured well over 100 individual artists. They included painters, sculptors, photographers, glass artists, fibre artists, woodworkers, ceramicists and video artists.

Local merchants. We involve the business community as sponsors and donors. We hosted the annual "Lights in the Landing" event, a Driftwood Players Halloween night. GPAG shops locally whenever possible. Goods from Landing restaurants, bakeries and cafes are featured in our GPAG receptions.

431 Marine Drive, Box 1576, Gibsons, BC VON lVO I tel: 604.886.0531 I email: [email protected] I www.gpag.ca

Page 93 of 158 Committee of the Whole Meeting Agenda GIBSONS PUBLIC ART GALLERY

Fundraisers. We raise money for other groups ranging from Food banks to Habitat for Humanity, from the Stephen Lewis Foundation to WaterCan.

Partnerships. We partner with other organizations. In 2017 we anticipate a huge collaboration in July to draw attention to the place of the Sunshine Coast in Canada's sesquicentennial ..

Events. Our new space lends itselfto book launches, music, concerts, artist receptions, Gibsons Poetry Society, and Gibsons Jazz Festival.

Outreach. Every year GPAG is involved with the community at large: Canada Day Bag of Books, Paint Out plein air.

Michael Aze, Office Manager

431 Marine Drive, Box 1576, Gibsons, BC VON lVO I tel: 604.886.0531 I email: [email protected] I www.gpag.ca

Page 94 of 158 Committee of the Whole Meeting Agenda ,.-f'

Gibsons Public Art Gallery - Board of Directors - 2016-17

Position Name

President Stewart Stinson· Vice President Past President Pat Drope Secretary Treasurer Joan Fallis Property Murray Drope Director Pat Bean Director Louise McKelvie Director Giorgio Magnanensi Director Birgit Breuer Director Jeannie Harlow Director Satu Farrar-Brampton

Gallery Manager Michael Aze Gift Shop Pat Bean Volunteers RoseAnn Janzen Library Website David Yates Data entry Edi Donovan

Page 95 of 158 Committee of the Whole Meeting Agenda Freedom of Information And Protection of Privacy Act The personal information collected on this form is done so pursuant to the Community Charter and/or the Local Government Act and in accordance with the Freedom of Information and Protection of Privacy Act. The personal information collected herein will be used only for the purpose of processing this application or request and for no other purpose. The Town considers this information to be public and it will be considered at meetings of the public and is available for public inspection. Further informati'OJilllM'l!ll'P"tl-..~ obtained by speaking with the Town's Director of Corporate Administration at 604-886-227 '!'J'(~~SQ1~ Fletcher Road, Gibsons. Q~ ,' ~\) Part 3: Application Details: Cat ~ itC,t~ 1 ~ t\\\, Date: March 14, 2017 Date Received: ~i, \

Name of Applicant or Sponsoring Organization: Huckleberry Coast Childcare Society

Address: 734 Trickle Court, Gibsons BC VON 1V9

Phone No: 604-886-9730 Fax No. E-Mail: [email protected]

Type of Assistance Requested:

(1) A Grant:$ ------750.00 (2) Exemption from a Tax:

(3) Exemption from a Fee:

(4)Loan or Loan Guarantee:

Describe your organization, its mandate, program(s) and membership: Huckleberry Coast Childcare Society is a non-profit organization that provides childcare for ages 3 years to school age. Our early years programs enrich children's daily life and growth: imagine, explore and connect.

Incorporation # S-0061917

(Attach Proof of Incorporation showing current status.)

Describe the project or program that you are applying for assistance for:

Project Title: Little Hands: parent & child drop-in community art class

Project Description: Little Hands is a weekly drop-in art class for children aged 0-school age and their caregivers. The Arts Building has offered Little Hands for 7 years, now Huckleberry is taking over administration. Purpose of the Project: [see attached sheet I Grants of Assistance 2

Page 96 of 158 Committee of the Whole Meeting Agenda The names of the people who will be carrying out the project: Bronwen Payerle, Sandy Buck and Alexis Bach

Dates and Location of the Project: September 2017 through May 2018, at The Arts Building 464 S. Fletcher, Gibsons

Describe how the project will benefit the Town of Gibsons: *see attached sheet

Financial Information: Please include copy of a current budget or complete the budget statement, Appendix 1, attached to this Application Form.

Applications for Assistance over $1,000.00 are required to provide the following additional information:

1. Financial Statement for last calendar or fiscal year of operations 2. Business Plan or statement of objectives

If this information is not available please provide a brief statement as to why. I I List source(s) of any other assistance received or applied for in relation to this project/program and the amount:

1. applying for: Sunshine Coast Credit Union community grant $1000 2. 3. 4. 5.

Grants of Assistance 3

Page 97 of 158 Committee of the Whole Meeting Agenda Signature(s) and Conditions:

Signature: h?:.Vl;__...··· t-~~:~slgnedbyBronwen Title: President Date: March 14, 2017 ~ ,'baie:2017.03.1420:20:08-0TOO'

Signature: ~. g:,i:.:~i'\'o';;':rt1,~~~1"· Title:Treasurer Date: March 14, 2017 (two authorized signatures are required for organizations or registered non-profit groups)

Additional Conditions:

Comments by the Director of Finance:

Dates of Advertising: 1. 2.

Grants of Assistance 4

Page 98 of 158 Committee of the Whole Meeting Agenda APPENDIX 1: TOWN OF GIBSONS-ASSISTANCE APPLICATION

BUDGET

Please give details of revenue and expenditure projections. Indicate which revenue is secure and which is speculative.

REVENUE EXPENDITURE (PLEASE STATE SOURCE) (PLEASE ITEMIZE)

DESCRIPTION AMOUNT DESCRIPTION AMOUNT

SECURE Art Materials 800.00

Food 500.00

Facilitator honorarium 1000.00

Advertising & print budget 200.00

Rent & Utilities 550.00

Sub-Total

SPECULATIVE

ToG 750.0C

SC Credit Union 1000.0C

User fee ($5/child) 1300.0C

Sub-Total 3050.0C

TOTAL 3050.00 TOTAL 3050.00

Authorized Signature: JDlgltallyslgnedbyBronwenPayerle Date·M h 14 2017 . ··Date:2017.03.1420:24:03-07'00' • ------arc ,

Grants of Assistance 5

Page 99 of 158 Committee of the Whole Meeting Agenda Organization: Huckleberry Coast Childcare Society

Project Title: Little Hands: parent & child drop-in community art class

Purpose: Early years arts education develops a child's small motor control (writing preparedness), pride in workmanship, knowledge of materials and appreciation for process-based inquiry as well as introducing elements of story-telling and early literacy communication through drawing. Compared to the play-centred Strong-Start and Rec Centre Toddler programs, Little Hands focuses on creative, social development-enhancing art activities that allow both children and parents an opportunity to connect socially while learning. Natural and recycled materials, permission to "get messy" and a warm atmosphere contribute to an experience that honours the investigative nature of childhood while maintaining our unique Coast vibe of arts, culture and outdoor living.

Benefit: Gibsons benefits as a growing community when its young families feel included and supported in their new home via programs and networking opportunities such as Little Hands. Little Hands families pay $5/child and enjoy 1.5 hours of creative expression, independent art exploration, imaginative play and story time. It is a well-attended program, sometimes welcoming over 20 participating children plus babes-in-arms and parents eager for social connection. This program is more then arts and crafts projects; it is community building at work, bringing parents and caregivers together via children's programming to offer supportive conversations and knowledge-sharing for all ages.

In order to continue offering Little Hands, Huckleberry needs the drop-in to cover its own expenses. The $5/child fee helps address basic materials (paint, glue, paper) but does not cover an honorarium for the facilitator, more specialized materials (printmaking rollers, new paint brushes) or provision of a free snack such as Strong-Start offers (rice crackers, cream cheese, veggies & fruit). By helping fund this valuable community art class for families, the Town can be confident that it is contributing to a resilient, connected social fabric that supports young children in their formative development. $750 from the Town will be augmented by a $1000 grant from the SC credit Union; together these monies will provide for the cost of Little Hands to continue operating.

Page 100 of 158 Committee of the Whole Meeting Agenda Freedom of Information And Protection of Privacy Act The persona! inforrnation collected on this form is done so pursuant to the ::::.C:.:e:o!.!4'=~~~= Local Government Act and in accordance with the Freedom of fnfonnation and rot ti n of P 'vac Ac The personal information cof!ected herein will be used only for the purpose of p ces3'l·oq.;~s or request and for no other purpose. The Town considers this information to pub · considered at meetings of the public and is available for public inspection. Furthe · fi obtained by speaking with the Town's Director of Corporate Administration at 604-886- Fletcher Road, Gibsons.

Part 3: Application Details: Category A

Date: FEBRUARY 18 2017 Date Received:

Name of Applicant or Sponsoring Organization: POYNTER STUDIO/ Jan Poynter Artist. Host/Sponsor

Address: 558 Woodland Ave. Gibsons BC. VON 1V1

Phone No: 604-886-8918 Fax No. E~Mail: [email protected]

Type of Assistance Requested:

(1) A Grant:$ ------1000.00 (2) Exemption from a Tax:

(3) Exemption from a Fee:

(4)Loan or Loan Guarantee:

Describe your organization, its mandate, program(s) and membership: ;A~ active plein ~ir (;~ io~ati~n) pal~te~, P~ynt~r h~~b~;~ inviti~g/ho~ting ~rti;ts t~ p~lnt Glbso~s L~ndi~g town & heritage wharf area since 2009. Listed as part of the International Plein Air Painting WORLDWIDE PAINTOUT, this 5th annual PAINT OUT has become a destination event for artists on/ off coast. Local business, acconi & services are featured. Artists exhibit/sell their work & Visitors enjoy Demos, activities & displays.

(Attach Proof of Incorporation showing current status.)

Describe the project or program that you are applying for assistance for:

Project Title: 5th Annual - Gibsons Landing Plein Air PAINT OUT Sept 8-9-1 O 2017

Proiect Description: 3 day Outdoor event+ 30 day Exhibit & activities at GPAG with Art Walk in the Landing. Local & visiting Artists paint on location throughout the Landing + 2 hour public Quick Draw, artist demos & workshop. •· . - -- Purpose of the Project To welcome Plein Air artists to Gibsons, inform the public of the process, experience & value of original paintings done on site. Visiting artists enjoy; connecting with like-minded artists, learning and exhibition/sales opportunities. Artists further promote Gibsons through $Media & display of their art.

Grants of Assistance 2

Page 101 of 158 Committee of the Whole Meeting Agenda The names of the people who wi!I be carrying out the project:

Jan Poynter & husband Brian McKenney Gibsons Public Art Gallery- exhibition space, activities, Eve Smart exhibit & merchants Art Walk. Assorted Volunteers - registration, Arts Building & tent sites. Invited Demo artists & Participants.

Dates and Location of the Project EVENT: September 8-9-10 2017 TENTS: Armours Beach, Winegarden, Wharf (permit Harbour Auth) :EXHIBIT: GPAG, Art Walk Landing Merchant's displays and Sunday Sept10 gathering 1-3pm@ Sways. ;GPAG: Exhibit, Main Gallery & Eve Smart Gallery/ Art Walk & activities Sept 6 - Oct 1

Describe how the project will benefit the Town of Gibsons: - REGIONAL PLEIN AIR events are a growing, worldwide phenomena and economic driver. Gibsons Landing annual even has been featured in a premier international publication (Plein Air Magazine). This event encourages an educated and desirable audience to visit for the 3 day event and extend their stay "h .,....,f"Y..#"'\ l~f±o.1t.... .I\ 11 ~J.t.i.11!"\ ..::'ll •.. 1.•.e.r.,., .. .o.. .f. o.v; ~.+i.l'::\ r.ii: .. f!"l.r..ili.+.ir..~ .. ~.=...I. n.1 .11t. .. .e. .r.:~1··.J c . . t ...... ,..,.~*.i r,. -· ,... ,. l".'•.• n J,:,,..i ...... Ai v. .. .0:1..,r.,.,raf: ..ir..J .ou..1. .. r.- c.+...... ~JL ...

Financial Information: Please include copy of a current budget or complete the budget statement, Appendix 1, attached to this Application Form.

Applications for Assistance over $1,000.00 are required to provide the following additional information:

1. Financial Statement for last calendar or fiscal year of operations 2. Business Plan or statement of objectives

If this information is not available please provide a brief statement as to why.

list source(s) of any other assistance received or applied for in relation to this project/program and the amount

1. Sponsorship from local business -for Feature Artist Demos, Tent rental, Travel & services in-kind.

2. People's Choice award painting will be acquired by Town of Gibsons (max $500 purchase price)

3. Registration Fee - $40 participants (Supplies, printing costs, BBQ event, admin expenses)

4. Gibsons Public Art Gallery (Exhibition space, studio venue, merchant services & volunteer hours)

5. Poynter Studio { volunteer hours, event coordination, promotion & advertising, etc)

Grants of Assistance 3

Page 102 of 158 Committee of the Whole Meeting Agenda Signature(s) and Conditions:

Signatur.f-~le: fNf/J( /-fa'51 Date: r:"€B 2-1fr1- Signature: Title: Date: ' (two authorized signatures are required for organizations or registered non-profit groups)

Additional Conditions:

Comments by the Director of Finance:

Dates of Advertising: 1. 2.

Grants of Assistance 4

Page 103 of 158 Committee of the Whole Meeting Agenda APPENDIX 1 : TOWN OF GIBSONS - ASSISTANCE APPLICATION

BUDGET

Please give details of revenue and expenditure projections. Indicate which revenue is secure and which is speculative.

REVENUE EXPENDITURE (PLEASf:_STATE SOUR~Ej (PLEASE ITEMIZE)

DESCRIPTION AMOUNT DESCRIPTION AMOUNT

SECURE

Poynter Studio 500.00 GPAG reception/signage fee 500.00 ------Advertising (Magazine, Newspaper) 300.00 ---- Supplies (coffee/tea/water) 100.00 -- -- BBQ (x40 pax Artists & Volunteers) 400.00 ··--· -- ·- --- ·--- on site supplies (rain/sun screen etc) 100.00

Sub-Total 500.00 x2 Demos(fee/travel/accom)$370ea 740.00 >------~-----·---- f---·------·------SPECULATIVE Workshop instructor (local) 200.00

Donations/in Kind (Corporate) 500.00 Printing (signage/maps/flyers etc) 200.00 - Town of Gibsons Grant& Acquisition 1000.00 Web site registration Admin 50.00 - . ·---·-· ------·------·------Fees registration x30 pax@ $40ea 1200.00 Marquee/tent rental 600.00

>------Sub-Total 2700.0C

TOTAL 3200.00 TOTAL 3190.00

Authorized Signature: ~~- Date: {tb -27 ~2017= ,

Grants of Assistance 5

Page 104 of 158 Committee of the Whole Meeting Agenda GLP017 EVENT SCHEDULE Jan Poynter 27.2.17

GIBSONS Plein Air PAINT OUT Sept 8/9/10 2017 and Landing Art Walk FESTIVAL from Sept 7 -Oct 1st

WORKSHOP Sept 7 Beginners Plein Air Workshop lOam-lpm $60 SKETCHCRAWL Sept 7/14/21/28 THURSDAYS 3-Spm Meet up with leader at GPAG. Free EXHIBITION Sept 7-0ct 1 Local paintings from Sunshine Coast Artists in the EVE SMART gallery WET PAINT Sept 7-0ct 1 Exhibition of fresh works from the PAINT OUT participants ART WALi< Sept 7-0ct 1 Display of local artist Plein Air paintings@ Merchants in the Landing ~~~n~~viewartworksandchatatGPAG

PAINT OUT EVENT

FRIDAY 8 8am-3pm REGISTRATION - info table at GPAG Participants f\/lUSTsfgn in before on site 9am-3pm PAINT OUT From Armours Beach to Winegarden Park Artists working on location throughout the Landing, Sea Walk & Wharf. View the fresh WET PAINT works from the participating artists at GPAG 11-4pm / People's Choice ballots 4pm-6 pm DEMO@ GPAG Free for registered participants/ $20 fee 6-9 pm Welcome BBQ for registered participants & volunteers (venue TBD)

SATURDAY 9 8am-3pm REGISTRATION - info table at GPAG Participants /\II UST sign in before vvorkfng on site 9am-3pm PAINT OUT From Armours Beach to Winegarden Park Artists working on location throughout the Landing, Sea Walk & Wharf. View the fresh WET PAINT works from the participating artists at GPAG 11-4pm / People's Choice ballots 4pm-6 pm DEMO@ GPAG Free for registered participants/ $20 fee

SUNDAY 10 8am-12pm REGISTRATION -for the QUICK DRAW event Participonts MUST in before M/Orking on site 9am-12noon PAINT OUT From Armours Beach to Winegarden Park Artists working on location throughout the Landing, Sea Walk & Wharf View the fresh WET PAINT works from the participating artists at GPAG 10-4pm / People's Choice ballots

1-3pm QUICK DRAW 12-1:00 pick up canvas @GPAG. All painters working on site near Molly's Participants finish a 12x12 painting in 2 hours. Public event- great chance to see all the artists at work!

4-6pm RECEPTION & Artist gathering at GPAG See the Quick Draw & Paint Out finished works 5pm PEOPLE'S CHOICE selection announced. llPage

Page 105 of 158 Committee of the Whole Meeting Agenda General outline of activities

GIBSONS Plein Air PAINT OUT Event & landing ART WALK Sept 8/9/10 2016

GPAG dates: . install Sept 5 Tues/ Exhibit OPENS Thur 6 / Reception Sunday 10 / Close Oct 1 Sunday

ART WALK- Sept 7-0ct 1. Merchants select art work for their window display Tues 5 GPAG volunteers to deliver to participating Merchants with easel & signage Wed 6 remaining works are hung/rotated into the Eve Smart gallery Tues/Wed

The Eve Smart gallery (small area within GPAG) will be hung with Sunshine Coast Plein Air artworks exhibit OPENS Thurs Sept 7. 11am These works will form the "pool" of art for the Merchant Art Walk -displays. TUESDAY 5th 4-6pm reception for Merchants "preview" to select art & meet the local artists. INFO regarding the event activities & Merchant coupons.

Art Walk/Tea Talk group to meet at GPAG 2-4pm on Three Sunday afternoons Sept 17/21/1 free public walk through the Landing viewing displayed works 2-3pm informal Tea discussion after walk at GPAG - to chat about the Plein Air exhibition 3-4pm

BASIC Plein Air WORKSHOP for beginners THURS September 7. $60.00 fee registration @ www.janpoynter.com For beginners 10-lpm (instructor JAN POYNTER) at GPAG & surrounding area.

DEMOS & Discussion Fri 8 & Sat 9 4-6pm (paid artist) at GPAG & surrounding area included in GLP017 Participants fee I $20 fee for non-participants to attend.

SKETCHCRAWL Thursdays 3-Spm. Sept 7,14,21,28 Informal sketch group walking/stopping in the Landing with a leader. Meet up at GPAG for discussion after {Invite to engage Youth in this activity- after school hours)

21Page

Page 106 of 158 Committee of the Whole Meeting Agenda GIBSONS Plein Air PAINT OUT Event & landing ART WALK Sept 8/9/10 2016

PAINT OUT EVENT Friday, Saturday, Sunday, September 8, 9, 10, 2017. Participant fee $40 online registration.

Painters will be on location through the Landing between 9am - 3pm Fri/Sat 9am-12:noon Sunday. Boundary and tent locations from Armour's Beach to Winegarden Park//Marina/Gibsons Public Market. Registration/INFO table set up with a volunteer at GPAG. Public info and promotion.

EXHIBITION 'Wet Paint'fresh Plein Air paintings displayed at GPAG. Fri, Sat, and Sunday. as the work is completed through the weekend - framed (by the artist) and hung in GPAG as a growing cluster. Gallery staff to assist participating artists in labeling and listing the works. Upstairs work tables/tools for framing, labels and private storage for participants (gallery hours only 11-4)

People's Choice ballots for public offered all PAINT OUT weekend (Fri thru Sun 4pm) by GPAG staff The People's Choice ballot will have 1st/2nd/3rd choice ff the first People's Choice winner is already sold - 2nd will be purchased by Town ... or 3rd etc. (up to $500} The draw will be held on Sunday at 5pm (after the quick draw event) at the GPAG reception

BBQ Friday- artists & volunteers dinner meet & greet. 6-9 pm venue TBD

QUICK DRAW Sunday, September 10. Molly's 'Quick Draw' 1pm-3pm. Artists will receive a 12x12 inch deep primed canvas Participants will be required to paint on the street near the 5 ways/Molly's This will allow for gathering and pub/ic viewing of ALL artists while they work Wet paintings will be hung on the final GPAG east wall 3-4 pm

SUNDAY, September 10. RECEPTION event will take place 4pm-6pm. People's Choice award ballots will be calculated and the "winner" announced at 5:00 pm.

During event/Gallery hours 11am-4pm GPAG will act as the support "hub" for the participating artists. Water bottles, Stools, easels, kitchen, washrooms, rest area and space for framing, labeling, secure storage etc. Artist work tables will be set up along east waif from Thursday Workshop until the Quickdraw hanging on Sunday.

CONTACT: GLPOl 7 Event planning & presentation by POYNTER STUDIO -Artist Jan Poynter. 604-886-8918 Submission for exclusive exhibition and planning for ART WALK by Gibsons Public Art Gallery Michael Aze or Stewart Stinson 604-886-0531

3IPage

Page 107 of 158 Committee of the Whole Meeting Agenda '')

Freedom of Information And Protection of Privacy Act The personal information collected on this form is done so pursuant to the Commun· er a Local Government Act and in accordance with the Freedom of Information and Protection o ri The personal information collected herein will be used only for the purpose of processing this or request and for no other purpose. The Town considers this information to be public and it liJmf"'1#ii)Q,,,,_.,.,.. considered at meetings of the public and is available for public inspection. Further information may be obtained by speaking with the Town's Director of Corporate Administration at 604-886-2274 or 474 South Fletcher Road, Gibsons.

Part 3: Application Details: Category A

· Date: Feb.21,2017 Date Received:

Name of Applicant or Sponsoring Organization: Restorative Justice Program of the Sunshine Coast

Address: 5800 Teredo Street P.O. Box 188 Sechelt B.C. VON 3AO

Phone No: 778-458-3111 Fax No. E-Mail: [email protected]

Type of Assistance Requested:

(1) A Grant:$ 2,000.00

(2) Exemption from a Tax:

(3) Exemption from a Fee:

(4)Loan or Loan Guarantee:

Describe your organization, its mandate, program(s) and membership: A non-profit society providing alternative restorative processes for the criminal justice system, schools and the community using trained community volunteers. The program includes victim offender conferences, community accountability panels and peace making circles. It has a broad based membership from all over the lower coast.

(Attach Proof of Incorporation showing current status.)

Describe the project or program that you are applying for assistance for:

Project Title: Program coordination, training and scheduling

Pro·ect Descri tion: Receive and process referrals, train and maintain skilled group of volunteers, schedule conferences, panels and circles are coupled with appropriate volunteers and held in their area. Purpose of the Project: [fo provide a voice for victims as well as restitution and closure. To provide a mentored framework ~ithin which offenders can reintegrate into the community. To provide volunteers with training and an opportunity to improve their community. To resolve community issues restoratively.

Grants of Assistance 2

Page 108 of 158 Committee of the Whole Meeting Agenda The names of the people who will be carrying out the project: Jan Smalley, Bill Prowse, our directors, Nancy Denham, Paul Donin, Tamara Forsyth, Kevin Shepard, Ferne Keene, Arron Joe, Marilyn Watson , Gemma Goss, Donna S ch mirier and approximately thirty local volunteers . Dates and Location of the Project: Throughout the year, all over the Sunshine coast as close as possible to the homes of the participants.

Describe how the project will benefit the Town of Gibsons: Residents who are victims of crime will participate in the resolution. Offenders and statistically less likely to re-offend. Citizens can participate in community building. Business and schools have a more proactive way to resolve crime and negative incidents.

Financial Information: Please include copy of a current budget or complete the budget statement, Appendix 1, attached to this Application Form.

Applications for Assistance over $1,000.00 are required to provide the following additional information:

1. Financial Statement for last calendar or fiscal year of operations 2. Business Plan or statement of objectives

If this information is not available please provide a brief statement as to why. Financial statements and projected budget are included

List source(s) of any other assistance received or applied for in relation to this project/program and the amount:

1. Provincial Gaming $12,000.00

2. Sechelt $10,000.00 and in kind office space 3. School District 46 $6,000.00 4. SCRO $1200.00

5. Prov. of BC $2,500.00 6. Sechelt Nation $1,500.00

Grants of Assistance 3

Page 109 of 158 Committee of the Whole Meeting Agenda Signature(s) and Conditions:

Signature: Trtle: gs,k,!:· Date: ?o(~Ljr {4.~~~~~~ ~7 Signature. _f...!.__J..:.~~~~-- Title: Jte0$ufey Date: ¥a:)$>/ [1; (two authorized signat are required for organizations or registered non-profit groups)

Additional Conditions:

Comments by the Director of Finance:

Dates of Advertising: 1. 2.

Grants of Assistance 4

Page 110 of 158 Committee of the Whole Meeting Agenda Year end December 31 Year 16 Year 17 Year 18

REVENUES District of Sechelt 10,000.00 10,000.00 unconf 10,000.00 Unconf. Donations/Fundraising/Membership 1,796.00 5,200.00 unconf 5,200.00 Unconf. Gaming Funds 12,000.00 12,000.00 unconf 12,000.00 Unconf. Min. of Public Safety/CAP 2,500.00 2,500.00 unconf 2,500.00 Unconf. Restitution 850.00 1,500.00 unconf 1,500.00 Unconf. Rotary/Credit Union 0.00 0.00 0.00 0.00 SCRD 1,300.00 3,500.00 unconf 3,500.00 Unconf. SD#46 5,500.00 6,000.00 unconf 6,000.00 Unconf. Town of Gibsons 1,500.00 1,500.00 unconf 1,500.00 Unconf. SIB 1,500.00 1,500.00 unconf 1,500.00 Unconf. Total 36,946.00 43,700.00 43,700.00

In Kind Office rent 10,584.00 10,584.00 10,584.00 RCMP Office Support 1,200.00 1,200.00 1,200.00 Distric of Sechelt rental of Seaside Ce:I 2,000.00 2,000.00 2,000.00 Board Member volunteer hours 5,760.00 5,760.00 5,760.00 Case work volunteer hours 12,000.00 12,000.00 12,000.00 Facilitator training, meetings 5,700.00 5,700.00 5,700.00 Professional Fees 0.00 100.00 100.00 Total In Kind 37,244.00 37,344.00 37,344.00 Total Revenue and In Kind 74,190.00 81,044.00 81,044.00

EXPENSES Advertising/newsletter 270.51 0.00 0.00 Annual Report 15.00 25.00 25.00 Circle Costs 552.56 500.00 500.00 Coordinator wages 30,087.50 35,000.00 35,000.00 Insurance 0.00 Meeting expenses 0.00 75.00 75.00 Office and Supplies 1,159.44 1,000.00 1,000.00 Phone & internet 911.86 1,000.00 1,000.00 Restitution 849.99 1,500.00 1,500.00 Rent 200.00 0.00 0.00 Travel 170.00 500.00 500.00 Volunteer Appreciation 0.00 500.00 500.00 Volunteer Training and Resources 3,655.41 3,500.00 3,500.00 WCB 52.70 0.00 0.00 Office rent 10,584.00 10,584.00 10,584.00 RCMP Office Support 1,200.00 1,200.00 1,200.00 Distric of Sechelt rental of Seaside Ce I 2,000.00 2,000.00 2,000.00 Board Member volunteer hours 5,760.00 5,760.00 5,760.00 Case work volunteer hours 12,000.00 12,000.00 12,000.00 Facilitator training, meetings 5,700.00 5,700.00 5,700.00 Professional Fees 0.00 100.00 100.00 Total Expenses 75,168.97 80,944.00 80,944.00

Surplus or Deficit -978.97 100.00 100.00

Page 111 of 158 Committee of the Whole Meeting Agenda Restorative Justice Program of the Sunshine Coast Balance Sheet As at 12/31/2016

ASSET

Current Assets SCCU-General 13,692.01 SCCU-General Equity Shares 28.97 SCCU-Gaming Equity Shares 27.64 SCCU-Gaming Account 6,874.45 Total Cash 20,623.07 Total Current Assets 20,623.07

Capital Assets Office Furniture & Equipment 1,269.41 Net - Furniture & Equipment 1,269.41 Total Capital Assets 1,269.41

TOTAL ASSET 21,892.48

LIABILITY

Current Liabilities Accounts Payable 1,981.08 Total Current Liabilities 1,981.08

TOTAL LIABILITY 1,981.08

EQUITY

Owners Equity Retained Earnings - Previous Vear 20,890.30 Current Earnings -978.90 Total Owners Equity 19,911.40

TOTAL EQUITY 19,911.40

LIABILITIES AND EQUITY 21,892.48

Page 112 of 158 Committee of the Whole Meeting Agenda Restorative Justice Program of the Sunshine Coast Comparative Income Statement

2015 2016 REVENUE

Sales Revenue SCRO 900.00 1,300.00 District of Sechelt 10,000.00 10,000.00 Ministry of Public Safety 2,500.00 2,500.00 Donations/Memberships 148.90 1,796.00 50#46 5,500.00 5,500.00 Sechelt Indian Band 1,500.00 1,500.00 Restitution Income 0.00 850.00 Town of Gibsons 1,500.00 1,500.00 Other Income 0.00 0.00 Gaming Income 12,000.00 12,000.00 Net Sales 34,048.90 36,946.00

Other Revenue Interest Revenue 0.92 0.07 In-Kind revenue 0.00 0.00 Total Other Revenue 0.92 0.07

TOT AL REVENUE 34,049.82 36,946.07

EXPENSE

Cost of Goods Sold Cooridnator contract 32,870.00 30,087.50 Total Cost of Goods Sold 32,870.00 30,087.50

Payroll Expenses WCB Expense 0.00 52.70 Total Payroll Expense 0.00 52.70

General & Administrative Expenses Business Fees & Licenses 0.00 15.00 Advertising & Promotions 0.00 270.51 Meetings 294.81 0.00 Annual Report 25.00 0.00 Program(Circle} 444.55 552.56 Insurance 0.00 0.00 Office Supplies 599.39 1,159.44 Restitution 0.00 849.99 Volunteer training 1,724.47 3,655.41 Honoriam's 0.00 0.00 Rent 0.00 200.00 Telephone 825.27 911.86 Travel 47.90 170.00 Volunteer Appreciation 422.74 0.00 Total General & Admin. Expenses 4,384.13 7,784.77

TOTAL EXPENSE 37,254.13 37,924.97

NET INCOME -3,204.31 -978.90

Page 113 of 158 Committee of the Whole Meeting Agenda

Freedom of Information And Protection of Privacy Act The personal information collected on this form is done so pursuant to the Community Charter and/or the Local Government Act and in accordance with the Freedom of Information and Protection of Privacy Act. The personal information collected herein will be used only for the purpose of processing this application or request and for no other purpose. The Town considers this information to be public and it will be considered at meetings of the public and is available for public inspection. Further information may be obtained by speaking with the Town's Director of Corporate Administration at 604-886-2274 or 474 South Fletcher Road, Gibsons.

Part 3: Application Details: Category A

Date: March 15, 2017 Date Received: 41M 'L it 11

Name of Applicant or Sponsoring Organization: Sunshine Coast Community Services Society (SCCSS)

Address: Box 1069, Sechelt, BC VON 3A0

Phone No: 604-885-5881 Fax No. 604-885-9493 E-Mail: [email protected]

Type of Assistance Requested:

(1) A Grant: $ 1000.00

(2) Exemption from a Tax:

(3) Exemption from a Fee:

(4)Loan or Loan Guarantee:

Describe your organization, its mandate, program(s) and membership: 'SCCSS's mission is to strengthen individuals, families and our community through innovation, support and leadership. SCCSS manages the Police-Based Victim Services (PBVS) program, which provides victims of crime and other tragedies, with crisis intervention at police scenes, emotional support, education, practical assistance and follow-up, including court support, with the goal of reducing the trauma of victimization.

(Attach Proof of Incorporation showing current status.)

Describe the project or program that you are applying for assistance for:

Project Title: Police Based Victim Services - Staff Development

Project Description: Crisis Support Worker participation in the 2017 Police Victim Services of British Columbia (PVSBC) Symposium. Purpose of the Project: To increase the skills and knowledge of Crisis Support Workers to respond to police requests for assistance (crime, motor vehicle accidents, sudden deaths, next of kin notifications) for Town of Gibsons and other Sunshine Coast residents.

Grants of Assistance 2

Page 114 of 158 Committee of the Whole Meeting Agenda 474 South Fletcher Road I Box 340, Gibsons, BC VON 'IVO Phone: 604-886-2274 I Fax: 604-886-9735 www.gibsons.ca •

Schedule 'A' to Assistance Policy

-""4141/4.6.44.,, ma,001100. Town of Gibsons Application: Short Term Assistance — Category A

Part 1: Introduction:

Category A: Short Term Assistance of a financial nature includes: • Grants, fee or tax exemptions • Loans; (must be advertised) • Loan guarantees (must be advertised)

Part 2: Application Process: To facilitate the timely processing of requests, applications for assistance under Category A may be submitted to the Director of Finance before: • March 15, or, • September 15, and, if complete, will be presented to the Committee of the Whole for consideration at their next scheduled meeting or on a date determined by the Committee.

Applications for Assistance over $1,000.00 are required to provide:

1. Financial Statement for last calendar or fiscal year of operations 2. Business Plan or statement of objectives

'Grants' that are surplus to the applicants needs or that are not required because a program does not go ahead, must be returned to the Director of Finance forthwith.

Grants of Assistance 1

Page 115 of 158 Committee of the Whole Meeting Agenda The names of the people who will be carrying out the project: Program Coordinator - Wayne Spychka Crisis Support Workers - Linda Ruiz, Lisa Harrison, Gretchen Bozak

Dates and Location of the Project: April 1, 2017 - March 31, 2018 - Crisis Workers respond to crisis calls from Port Mellon to Earls Cove April 20-22, 2017- Attendance at the 2017 PBVS Symposium in Burnaby, BC.

Describe how the project will benefit the Town of Gibsons: In the 2015-16 fiscal year, 29% of calls to which PBVS responded were for residents of Gibsons, who were provided emotional support, practical assistance, information and referrals to community services. This project will increase the skills of Crisis Support Workers in providing these services.

Financial Information: Please include copy of a current budget or complete the budget statement, Appendix 1, attached to this Application Form.

Applications for Assistance over $1,000.00 are required to provide the following additional information:

1. Financial Statement for last calendar or fiscal year of operations 2. Business Plan or statement of objectives

If this information is not available please provide a brief statement as to why.

List source(s) of any other assistance received or applied for in relation to this project/program and the amount:

1. SCRD Grant in Aid - $1000 2. SIGD Grant in Aid -$1000 3. 4. 5.

Grants of Assistance 3

Page 116 of 158 Committee of the Whole Meeting Agenda Signature(s) and Conditions:

Signature: Title: Date:

Signature: 3-1 Title: Date: (two authorized signatures are required for organizations or registered non-profit groUps)

Additional Conditions:

Comments by the Director of Finance:

Dates of Advertising: 1. 2.

Grants of Assistance 4

Page 117 of 158 Committee of the Whole Meeting Agenda APPENDIX 1: TOWN OF GIBSONS — ASSISTANCE APPLICATION

BUDGET

Please give details of revenue and expenditure projections. Indicate which revenue is secure and which is speculative.

REVENUE EXPENDITURE (PLEASE STATE SOURCE) (PLEASE ITEMIZE)

DESCRIPTION AMOUNT DESCRIPTION AMOUNT

SECURE Ferry, mileage, meals for 4 staff 800.00

Accommodation for 4 staff 1200.00

Registration fee for 4 staff 1000.00

Sub-Total

SPECULATIVE

Town of Gibsons 1000.00

SCRD 1000.00

SIGD 1000.00

Sub-Total 3000.00

TOTAL 3000.00 TOTAL 3000.00

Authorized Signature: Date:

Grants of Assistance 5

Page 118 of 158 Committee of the Whole Meeting Agenda 6048855699 CCRR 02:36:48 p.m. 03-15-2017 3 /29

Freedom of Information And Protection of Privacy Act The personal information collected on this form is done so pursuant to the Community Charter and/or the Local Government Act and in accordance with the Freedom of Information and Protection of Privacy Act. The personal information collected herein will be used only for the purpose of processing this application or request and for no other purpose. The Town considers this information to be public and It will be considered at meetings of the public and is available far public inspect/an. Further Information may be obtained by speaking with the Town's Director of Carporete Administration at 604-886-2274 or 474 South Fletcher Raad, Gibsons.

Part 3: Application Details: Category A

Date: March 14,2017 Date Received:

Name of Applicant or Sponsoring Organization: Catherine Bunce, Sunshine Coast Community Services Society

Address: Box 1069, 5638 Inlet Avenue, Sechelt, VON 3AO

Phone No: 604-885-5881 Fax No. E-Mail: [email protected]

Type of Assistance Requested: {1) A Grant: $ ------$3524.00 (2) Exemption from a Tax: ------{3) Exemption from a Fee: ------{4) Lo an or Loan Guarantee:·

Describe your organization, its mandate, program(s) and membership: SCCSS ls the leading umbrella organization on the Coast offering residents from Earls Cove to Port Mellon a 1Wlde range of programs and services Including Family and Youth Services, Women's Transition Houses, Child Development Services, the Visitor and Volunteer Centre and the Food Bank. Our mission Is to strengthen lndlvlduals, famllles and our community through leadership, Innovation and support. {Attach Proof of Incorporation showing current status.)

Describe the project or program that you are applying for assistance for:

Project Title: Parent-Tot Drop-In Summer Fun Program

Project Description: ~ free 6 week family resource and support program offering activities for children and an opportunity ror parent/caregivers to meet, socialize, and access child development and parenting Information. Purpose of the Project: [To offer child development activities and support for families with children (0-6 years of age) In the isummer months when no other family resource and support programs are offered.

Grants of Assistance 2

Page 119 of 158 Committee of the Whole Meeting Agenda 6048855699 CCRR 02:37:14p.m. 03-15-2017 4 /29

The names of the people who will be carrying out the project: Kim WIison, Program Coordinator One Sunshine Coast Community Services Family Resource Worker staff

Dates and Location of the Project: July 25, 2017-August.31, 2017 {Tuesdays and Thursdays for 6 weeks) Glbsons and Area Community Centre

Describe how the project will benefit the Town of Gibsons: The program wlll provide Glbsons families with young children, especially those with llmlted resources, with free activities and child development/parenting support otherwise not available during the summer.

Financial Information: Please include copy of a current budget or complete the budget statement, Appendix 1, attached to this Application Form.

Applications for Assistance over $1,000.00 are required to provide the following additional information:

1. Financial Statement for last calendar or fiscal year of operations 2. Business Plan or statement of objectives

If this Information is not available please provide a brief statement as to why.

List source(s) of any other assistance received or applied for In relation to this project/program and the amount:

1. SCRD Grant-In-Aid - $300,00 2. 3. 4. 5.

Grants of Assistance 3

Page 120 of 158 Committee of the Whole Meeting Agenda 6048855699 CCRR 02:37:29 p.m. 03-15-2017 5/29

Signature(s) and Conditions:

We certify that to the best of our knowledge the information provided in this Town of Gibsons Application for Assistance Is accurate and complete and is endorsed by the organization that we represent. If this application is approved, we agree to the conditions set out below and to any other conditions approved by Council and appended hereto.

Signature: __ ,___.._...... _ __ Signature: (two autho..,.riz"""'.e~"'r'.-~...... ,~=---=

1. In the event that the assistance ls not used or Is no longer required for the project that it was Intended and described In this application, the Town will be notified Immediately and any remaining funds will be returned to the Director of Finance. 2. The applicant will keep proper books of accounts of all receipts and expenditures relating to the project or program and will make these records available to the Town of Glbsons for inspection if requested. 3. The applicant acknowledges that an audited statement for the project or program may be required. 4. The applicant agrees to provide a report within 90 days of the completion of the project detailing the results of the project and its economic benefits, if any, to the Town of Glbsons. 5. The project or program may not be represented as a program of the Town of Glbsons and the applicant does not have authority to represent itself as an agency of the Town of Gibsons in any way. 6. The Town of Gibsons may be acknowledged as a sponsor In any program publications or marketing.

Comments by the Director of Finance:

Dates of Advertising: 1. ------2.

Grants of Assistance 4

Page 121 of 158 Committee of the Whole Meeting Agenda 6048855699 CCRR 02:37:45 p.m. 03-15-2017 6 /29

APPENDIX 1 : TOWN OF GIBSONS - ASSISTANCE APPLICATION

BUDGET

Please give details of revenue and expenditure projections. Indicate which revenue is secure and which is speculative.

REVENUE EXPENDITURE (PLEASE STATE SOURCE) (PLEASE ITEMIZE)

DESCRIPTION AMOUNT DESCRIPTION AMOUNT

SECURE staff wages 3192.00

program expenses 250.00

admln 382.00

Sub-Total

SPECULATIVE

SCRO - Grant-in-Aid 300.0C

Town ofGlbsons 3524.00

Sub-Total 3824.00

TOTAL 3824.00 TOTAL 3824.00

Authorized Signature:_-fe..___.~...... 1k;;.;.._....;;._ ____ Date: }!GA-. \S /1r-:

Grants of Assistance 5

Page 122 of 158 Committee of the Whole Meeting Agenda 6048855699 CCRR 02:37:58p.m. 03-15-2017 7 /29

Parent-Tot Summer Fun Program

Project Description: Parent-Tot Drop-In Is a universal free program for parents/caregivers and children from birth to age 6. Over 23 years running, Drop-In has provided support for thousands of Sunshine Coast families, including famllles who are at risk: teen and young parents, new Immigrants, and those with financial challenges, limited parenting skills or family and social supports.

Our Drop-In staff consists of trained and experienced Family Resource Workers and Early Childhood Educators that provide a wide variety of age-appropriate play and learning activities for children (Including crafts, small and gross motor activities, music and. dance circle, nutritious snack) as well as support to parents and caregivers around child development and parenting concerns through one-on-one discussion, encouraging the use of the parenting and child development library and referral to other community services when appropriate. It is a warm, welcoming and non-judgemental environment where parents can enjoy a cup of coffee or tea, socialize and share parenting stories with other parents, play with their children and discuss concerns with staff.

Parent-Tot Drop-In provides a safe, accessible location for families to become connected to others and get information about other agency programs, as well as Sunshine Coast Community Services' other family support, prevention and Intervention programs. These include family counselling, counselling for children who have witnessed abuse, women's counselling, transition house, food bank, programs for children and youth with special needs and pre and post natal nutrition. This practical support to families Is a strong part of our mission.

Parent-Tot Drop-In's regular funding enables us to run the program from mid-September through mid-May. There is a long gap In service throughout the late spring and summer. Through our annual evaluations, parents have expressed their need for activities for their infants, toddlers and pre-schoolers during the summer months as well as opportunities for social connections and parenting support. There are no other programs In these communities that meet these needs.

Our proposed "Parent-Tot Summer Fun" will be offered twice a week at Gibsons and Area Community Centre children's playroom and outside play area, likely Tuesdays and Thursdays from 9:30-11:30 a.m. from July 25 to August 3l5t. Sunshine Coast Community Services Society has a partnership with Sunshine Coast Regional District Recreation Department who provides a permanent space for us within the Glbsons and Area Community Centre for reduced rent.

Parent-Tot Drop-In Is a popular well-attended program that, during the winter months, attracts between 20 - 30 children on any given day. Last summer, an average of 20 families and 29 children attended each day of the program

Page 123 of 158 Committee of the Whole Meeting Agenda 6048855699 CCRR 02:38:12p.m. 03-15-2017 8 /29

Our Project, Parent-Tot Summer Fun will help us meet the expressed needs of families who find It difficult in the summer months to provide suitable and affordable activities for their children under six. Many of our families have economic challenges and the option of summer camp for their young ones is out of the question. Summer Fun will not charge a fee. However, there Is a donation jar so families are able to contribute as they can afford, usually around $2.00. As well, we have trained Family Resource Workers who have well-developed relationships ·with the families who attend our September to May Parent-Tot Drop-In program, offered five mornings a week in Gibsons. Many of these are the same parents and children who will attend Summer Fun. It is this continued relationship between staff and families that helps to support vulnerable famllies In developing and sustaining healthy parent-child interactions.

Page 124 of 158 Committee of the Whole Meeting Agenda 6048855699 CCRR 02:38:19 p.m. 03-15-2017 9 /29

Sunshine Coast Community Services Society

Parent-Tot Drop-In Program

Statement of Goals

Long Term Goals:

Children aged 0-6 and their famllles living in conditions of risk will have Improved health and social development.

Intermediate Goals:

1. Children aged 0-6 will gain: Social competence

Language and cognitive skllls

Communication skills and general knowledge

Emotional maturity

Large and small motor skills

2. Parents will learn Ideas for children's crafts, songs and play activities they can Implement at home with their children.

3, Parents/caregivers will increase knowledge and use of effective parenting skills.

4. Parents/caregivers will increase knowledge and/or use of community resources appropriate to their needs.

5. Parents/caregivers will Increase knowledge and application of strategies for secure attachment, accident prevention, healthy eating/body image/healthy activities, and language development.

6.. Parent/caregivers will increase level of personal and family support from their community.

Page 125 of 158 Committee of the Whole Meeting Agenda 6048855699 CCRR 02:39:03 p.m. 03-15-2017 15 /29

Sunshine Coast Community Services Society Statement of OperaUons

For the year ended March Operating Capital Reserve 31, Fund Fund Fund 2016 2015

Revenue Provincial grants $ 2,504,203 $ $ $ 2,504,203 $ 2,400,515 Federal grants 74,316 74,316 43,384 Donations 222,695 222,695 210,345 School District #46 34,550 34,550 84,960 Local government 197,658 197,658 244,203 Fees for service 15,512 15,512 26,081 Rental 70,746 70,746 62,471 Federal and provincial housing grants BBB,B86 888,886 847,005 Interest Income 12,053 12,053 14,120 Sales 108,112 108,112 108,198 Other revenues (loss) 41,157 41,157 53,845 Grants from other charities and societies 383,726 383,726 348,278 Gifts in kind 1.477 1477 7 845

4,555,091 4,555,091 4,451,250

Expenses Advertising and publicity 19, 1 B1 19,181 7,732 Amortization. 71,674 71,674 72,590 Audit and legal 32,399 32,399 42,562 Bad debts 3,369 3,369 2,893 Bank charges and interest 1,926 1,926 4,212 Computer & IT costs 50,607 50,607 26,461 Cost of goods sold 4,509 4,509 4,134 Honorarium and consulting 72,502 72,502 77,308 Insurance 53,059 53,059 44,861 Maintenance 93,219 93,219 80,177 Office expense 35,196 35,196 31,BOB Program expense 663,830 663,830 591,956 Property taxes 22,230 22,230 20,044 Mortgage and lease interest 46,193 46,193 52,023 Salaries and wages 3,184,921 3,184,921 3,169,387 Staff, volunteer and board development 42,444 42,444 49,963 Subscriptions and dues 10,936 10,936 7.464 Telephone & Internet 57,839 57,839 52,194 Client transportation 73,480 73,480 86,182 Utilities and rent 101,486 101,486 94296

4,523,133 117 867 4 641,000 4,518 247

Net Income {loss! $ 31,958 $ p17,B67l $ $ (B5,909l $ !661997}

Page 126 of 158 Committee of the Whole Meeting Agenda 6048855699 CCRR 02:39:13 p.m. 03-15-2017 16 /29

Sunshine Coast Community Services Society Statement of Flnanclal Position

Operating Capital Reserve Fund Fund Fund 2016 2015 As at March 31

Assets Current Cash (Note 3) $ 791,664 $ $ 145,554 $ 937,218 $ 693,746 Accounts & grants receivable 29,716 29,716 138,639 Marketable securities 10,078 10,078 345 Prepaid expenses 21,567 21,567 44,757 Sales taxes recoverable 9,996 9,996 32,649 lnterfund balance (73,917) 73.917

789,104 219,471 1,008,575 910,136

Tangible capital assets (Note 4) 2,545,967 2,545,967 2,601,721

$ 7891104 $ 2,5451967 $ 2191471 $ 31554,542 $ 3,511,857

Page 127 of 158 Committee of the Whole Meeting Agenda 6048855699 CCRR 02:39: 18 p.m. 03-15-2017 17 /29

Sunshine Coast Community Services Society Statement of Financial PoslUon

Operating Capital Reserve Fund Fund Fund 2016 2015 As at March 31,

Llabllltles

Current Accounts payable and accrued llabllitles $ 116,644 $ $ $ 116,644 $ 91,646 Accrued wages and benefits (Note 5) 347,570 347,570 288,654 Unearned revenue (Note 6) 324,890 324,890 194,380 Current portion of long- term debt (Note 7) 40,532 40,532 39,050 Current portion of obligation under capital lease (Note 8) 19,160 19,160 18,118

789,104 59,692 848,796 631,848

Long-tenn debt (Note 7) 946,595 946,595 989,115 Obligation under capital lease (Note B) 282,374 282,374 303,306

789 104 1,288,661 2,077 765 1,924 269

Net Assets

Externally restricted (Note 9) 143,530 143,530 128,301 Internally restricted (Note 9) 75,941 75,941 207,156 Invested In tangible capital assets 1,257,306 1,257,306 1,252,131

1,257,306 219 471 1 476,777 1587588

$ 789,104 $ 2,545,967 $ 219,471 $ 3,554,542 $ 3,511,857

Lease commitment (note 12}

Approved on behalf of the board

Director .. 1.U ~ Director~

Page 128 of 158 Committee of the Whole Meeting Agenda 4602 Simpkins Rd., Sechelt, BC VON 3Al Canada 604.740.0475 www.coasthospice.com

March 9, 2017

Mayor Rowe and Council, 474 South Fletcher Road, Box 340, Gibsons, BC VON 1VO

Dear Mayor Rowe and Council,

Please accept this application for funds under your 2017-18 Grants of Assistance Program. As we have described in our application, the Sunshine Coast Hospice Society is proud to be celebrating 30 years of dedicated service to the Sunshine Coast community. Some very exciting activities are planned which not only will celebrate the achievement and vision of some very dedicated people and raise the profile of our organization, but they will also provide opportunities for community dialogue about difficult but important issues.

We hope that you will all be able to participate in some of these events.

We would also like to acknowledge and thank you for the support you have given the SCHS in the past. As a participant in the Gentle Touch program at Christensen Village, which you helped to fund in 2015, I know first hand the benefits that residents of care facilities can receive from volunteers such as we have at Hospice.

We are looking forward to hearing from you soon.

resident, Sunshine Coast Hospice Society

Page 129 of 158 Committee of the Whole Meeting Agenda Freedom of Information And Protection of Privacy Act The personal information collected on this form is done so pursuant to the Community Charter and/or the Local Government Act and in accordance with the Freedom of Information and Protection of Privacy Act. The personal information collected herein will be used only for the purpose of processing this application or request and for no other purpose. The Town considers this information to be public and it will be considered at meetings of the public and is available for public inspection. Further information may be obtained by speaking with the Town's Director of Corporate Administration at 604-886-2274 or 474 South Fletcher Road, Gibsons.

Part 3: Application Details: Category A

Date: March 9, 2017 Date Received:

Name of Applicant or Sponsoring Organization: Sunshine Coast Hospice Society

Address: Box 902, Sechelt, BC, VON 3AO

Phone No: 604-740-0475 Fax No. E-Mail: [email protected]

Type of Assistance Requested: (1) A Grant: $ ------1,000 (2) Exemption from a Tax: ------( 3) Exemption from a Fee:

(4)Loan or Loan Guarantee:

Describe your organization, its mandate, program(s) and membership: Please see attachment

(Attach Proof of Incorporation showing current status.)

Describe the project or program that you are applying for assistance for:

Project Title: 30th Anniversary Celebrations

Project Description:

Purpose of the Project: r·:· ree attachment

Grants of Assistance 2

Page 130 of 158 Committee of the Whole Meeting Agenda The names of the people who will be carrying out the project: Denis Fafard, President; Donna Shugar, Vice President; Kim Barsanti, Jackie Smola, Melanie Lautt, Directors and other volunteers. It is expected that over 600 volunteer hours will be spent carrying out the project. Dates and Location of the Project: June-November 2017. Events will be held in Sechelt and Roberts Creek. The locations were chosen because they are central and can be accessed from all parts of the Sunshine Coast. Venue size, cost and other logistics also determined the selection.

Describe how the project will benefit the Town of Gibsons: SCHS serves every community on the Sunshine Coast and has active volunteers from and working ~verywhere. The community awareness and engagement aspect of this project will enhance the work of the society, attract more volunteers and provide much needed public education about end of life.

Financial Information: Please include copy of a current budget or complete the budget statement, Appendix 1, attached to this Application Form.

Applications for Assistance over $1,000.00 are required to provide the following additional information:

1. Financial Statement for last calendar or fiscal year of operations 2. Business Plan or statement of objectives

If this information is not available please provide a brief statement as to why. Project budget is attached. Please advise if other statements are required.

List source(s) of any other assistance received or applied for in relation to this project/program and the amount:

1. Applied for a Canada 150 grant from the SC Community Foundation for $6400 on March 1, 2017 2. Will apply for a grant in aid from the SCAD for $1000. Application due on March 27, 2017 3. Will apply to the SIGD for $500 in early April 4. 5.

Grants of Assistance 3

Page 131 of 158 Committee of the Whole Meeting Agenda Signature{s) and Conditions:

Signature: Title: Vtu...-m_q.,de~ Date: /1.c~--/0/,,7 AA / Signature:~& ·· ,,le :g Title: fVl,4-/1/11+ 4e-'71- Date: l"'lc;,..,r ;;L to/;-=,- (two authorized s1gnaures' are required for organizations or registered non-profit groups)

Additional Conditions:

1. In the event that the assistance is not used or is no longer required for the project that it was intended and described in this application, the Town will be notified immediately and any remaining funds will be returned to the Director of Finance. 2. The applicant will keep proper books of accounts of all receipts and expenditures relating to the project or program and will make these records available to the Town of Gibsons for inspection if requested. 3. The applicant acknowledges that an audited statement for the project or program may be required. 4. The applicant agrees to provide a report within 90 days of the completion of the project detailing the results of the project and its economic benefits, if any, to the Town of Gibsons. 5. The project or program may not be represented as a program of the Town of Gibsons and the applicant does not have authority to represent itself as an agency of the Town of Gibsons in anyway. 6. The Town of Gibsons may be acknowledged as a sponsor in any program publications or marketing.

Comments by the Director of Finance:

Dates of Advertising: 1. ------2.

Grants of Assistance 4

Page 132 of 158 Committee of the Whole Meeting Agenda Describe your organization, its mandate, program(s) and membership:

In 1987, we began companioning one client, dying at home. 30 years later, Sunshine Coast Hospice (SCHS) continues to provide compassionate palliative care for those at end of life whether at home, in hospital, a care facility (such as Christensen Village) or one of our 2 dedicated hospice beds at Shomcliffe Intermediate Care Facility. Trained volunteers (currently 68 active) provide the necessary physical, emotional and spiritual support required to maintain the dignity and self-worth of our clients throughout the dying process. We are involved with over 50% of the palliative deaths on the Sunshine Coast serving more than 100 people annually. Volunteers offer further support to bereaved family and friends through a range of bereavement services, which include both drop in and registered programs some of which are specific, such as those serving young adults and those grieving the loss of a child. Others are groups of a more general nature. One on one companionship and support is also available. In 2016 SCHS added Advance Care Planning to its suite of services, again delivered by trained volunteers. The SCHS is an inclusive organization with a mandate to serve residents of the Sunshine Coast (Langdale to Egmont) whatever their circumstances or personal choices. SCHS also focuses on community engagement and public education about end-of-life issues in order to help people normalize the conversation about death and dying and to prepare themselves and their families. Finally, monitoring palliative care service gaps in the community and advocating to appropriate agencies to have those gaps filled is important work of the Board of Directors. To work effectively in the community, the society depends on its partnerships. One of the most important is the partnership with Vancouver Coastal Health which owns and operates Shomcliffe and whose staff make referrals. We also have a partnership with Christensen Village where our volunteers provide end of life support as well as a gentle touch program for residents in complex care. The Advance Care Planning program benefits from a partnership with both the Gibsons and Sechelt Public Libraries which provide venues and publicity. The Hospice Society is a member of the Seniors Planning Table and has agreed to participate in proposed community engagement about the future of seniors' care on the Sunshine Coast. Current membership is 84. There are 13 members on the Board of Directors.

Describe the project or program that you are applying for assistance for:

Project Description:

2017 marks the 30th anniversary of Sunshine Coast Hospice. Exciting activities spanning several months will both celebrate this milestone and engage the community. The project has 5 parts:

"A Legacy of Love," a web-based history of Sunshine Coast Hospice, celebrates the origins of the organization and its progress and successes over the years. This new page on our website, including video stories of personal experiences with hospice, will be a key focus for 30th anniversary celebrations. It is a powerful creative story, an emotional

Page 133 of 158 Committee of the Whole Meeting Agenda touchstone for the Sunshine Coast community and beyond - much more than just a literal timeline of events. Reaching both hearts and minds, it will be a lasting record reinforcing the values of caring, compassion, and respect and the qualities of vision, initiative, drive, and perseverance that birthed SCH and keep it thriving. This record will be a valuable tool for community engagement and outreach.

In June, an evening discussion entitled "A Second Look at Death and Dying" will help the community normalize conversations about end of life by looking at death as a cultural construct. Alternative points of view from both First Nations and non-First Nations speakers will be presented, opening dialogue within these different aspects of our community. A Coast Salish elder will share spiritual practices performed both with the person who is dying and the loved ones following death. Doris Barwich, the Executive Director of the BC Palliative and Hospice Care Association, will be the noll'-·aboriginal presenter.

In September, we will host an interactive weekend including family based workshops in art therapy and storytelling and such topics as Medical Assistance in Dying, Advance Care Planning and Pain Management. A gala fundraising concert features readings by author Kara Stanley, music by local singer/songwriter Simon Paradis and a thought provoking performance by spoken word artist Shane Koyczan. Finally, in November, a tea honouring and celebrating founders, volunteers and supporters also provides a venue to share the completed Legacy of Love project with the community.

Purpose of the Project:

On the one hand, this project is intended to celebrate 30 years of important community service and to honour the organization's founders and hard-working volunteers. But it goes far beyond that. A key feature of the strategic plan of SCHS is broadening our community engagement. By sponsoring a variety of events targeting a wide audience and different demographics, we will bring about a greater awareness of hospice services and programs to the community. Our goals also include deepening the conversation about death and dying and working to counteract the taboos often associated with this topic. By increasing public awareness of the Hospice Society we will attract new volunteers to enrich our services and ensure that more people in every community on the Sunshine Coast will have access to them. Another of our goals is to foster relations with the First Nations community. The opening event is dedicated to this end and will also attract an audience we may not have reached before.

Page 134 of 158 Committee of the Whole Meeting Agenda Sunshine Coast Hospice Society 30th Anniversary Celebration June to November 2017 $ Required $ Assured $ Requested Revenue/Income Organization Name District of Sechelt - Application process does not fit our timeline. The Hospice Society applied for funds from the Dos for a different pr oject. SC Regional District Rural area grant in aid $1,000 $1,000 Town of Gibsons Grant of assistance $1,000 $1,000 Sechelt Indian Government District Grant in aid $500 $500 Sunshine Coast Community Foundation Canada 150 $6,400 $6,400 Fundraising/sponsorships

Committee of the Whole Meeting Agenda Donations $1,443 $1,443 Project 2 - Community Dialogue 100 tickets @ $15 each $1,500 $1,500 Refreshment Sales $200 $200 Project 3 - Workshops $25/attendee $900 $900 Total Grants and Fundraising $12,943 $0 $12,943

Volunteer In Kind Labour Overall coordination 130 hrs @ $20/hr $2,600 $2,600 Project Part 2: Community dialogue 55 hours x $20 $1,100 $1,100 Project Part 3: Workshops 41 hours @ $20 $820 $820 Project Part 5: Honouring Tea 28 hours @ $20 $560 $560 Total Volunteer In-Kind Labour $5,080 $5,080

In-Kind Donations Accounting 15 hrs @ $150/hr $2,250 $2,250 Project Part 1 : Legacy of Love Writer/photographer (40% discount) 54 hrs @ $15/hr $810 $810 Webmaster (15% discount) 3 hrs @ 12.75/hr $38 $38 All video/photography equipment Value unknown All editing and production equip/supplies Value unknown Project Part 2: Community dialogue Accomodations $150 $150 Total In-Kind Donations $3,248 $3,098 $150

Sunshine Coast Hospice Society Contribution $8,328 $8,178 $150 Page 135 of 158 Total Funding Required $21,271 Sunshine Coast Hospice Society 30th Anniversary Celebration June to November 2017 $ Required $ Assured $ Requested Project Part 4: Gala Concert Note: This part of the project is not included in the grant application as it has the potential to be self supporting

Expenses Description Project Coordination 130 hrs @ $20/hr $2,600 Accounting - In Kind 15 hrs @ $150/hr $2,250 Bookkeeping 25 hrs @ $25/hr $625

Committee of the Whole Meeting Agenda Subtotal Overall Expenses $5,475 Project Part 1: Legacy of Love Wages/Salaries project assistance 5 hrs $135 Honorariums/Fees: Writer/photographer (before in-kind discount) 54 hrs @$60/hr $3,240 Webmaster (before in-kind discount) 3 hrs @ $85/hr $255 Videographer $650 All video/photography equipment Value unknown All editing and production equip/supplies Value unknown Supplies $100 Transportation $250 Printing & Photo Copying $50 Subtotal $4,680 Project Part 2: Community dialogue Honorariums/Fees speakers $1,500 Honorariums/Fees welcome singers/dancers $200 Wages/Salaries project assistance 10hrs $300 Venue rental Chatelech Theatre $105 Sound Tech $260 Refreshments $150 Ticket printing $20 Posters $40 Advertising 1/4 page colour x 2 $672 Travel/Aecom modation $400 Insurance (pertaining to project) $200 Volunteer support in-kind 55 hours x $20 $1,100 Page 136 of 158 Subtotal $4,947 Project Part 3: Workshops Sunshine Coast Hospice Society 30th Anniversary Celebration June to November 2017 $ Required $ Assured $ Requested Wages/Salaries Registrations, website 10hrs $300 Venue rental Roberts Creek Elementary $450 Facilitators' Fees 6 workshops @ $400 $2,400 Materials and supplies $150 Advertising 1/4 page colour x 2 $672 Posters $40 Insurance (pertaining to project) $200

Committee of the Whole Meeting Agenda Volunteer support in-kind 41 hours @ $20 $820 Subtotal $5,032 Project Part 5: Honouring Tea Wages/Salaries project assistance 6hrs $200 Venue rental SC Arts Centre $50 Dish rental $75 Refreshments $200 Invitations and mailing $52 Volunteer support in-kind 28 hours @ $20 $560 Subtotal $1,137

Total Expenses $21,271 Page 137 of 158 Freedom of Information And Protection of Privacy Act The personal information collected on this form is done so pursuant to the Community Charter and/or the Local Government Act and in accordance with the Freedom of Information and Protection of Privacy Act. The personal information collected herein will be used only for the purpose of processing this application or request and for no other purpose. The Town considers this information to be public and it will be considered at meetings of the public and is available for public inspection. Further information may be obtained by speaking with the Town's Director of Corporate Administration at 604-886-2274 or 474 South Fletcher Road, Gibsons.

Part 3: Application Details:

Date: JAA:r2et+ 1,jq Date Received:

Name of Applicant or Spons9ring Organization: ju~ ,~ ~ ~ wiK fhult Sou7 Address:

Phone No: Fax No. E-Mail:

Type of Assistance Requested:

(1) A Grant: $ 1,000. /

(2) Exemption from a Tax:

(3) Exemption from a Fee:

(4)Loan or Loan Guarantee:

Describe your organization, its mandate, program(s) and membership:

(Attach Proof of Incorporation showing current status.)

Describe the project or program that you are applying for assistance for:

Project Title: SU. """'tr"' ~

Project Description:

Purpose of the Project:

Grants of Assistance 2

Page 138 of 158 Committee of the Whole Meeting Agenda The names of the people who will be carrying out the project:

Dates and Location of the Project:

Describe how the project will benefit the Town of Gibsons:

Financial Information: Please include copy of a current budget or complete the budget statement, Appendix 1, attached to this Application Form.

Applications for Assistance over $1,000.00 are required to provide the following additional information:

1. Financial Statement for last calendar or fiscal year of operations 2. Business Plan or statement of objectives

If this information is not available please provide a brief statement as to why.

List source(s) of any other assistance received or applied for in relation to this project/program and the amount:

1. 2. 3. 4. 5.

Grants of Assistance 3

Page 139 of 158 Committee of the Whole Meeting Agenda Signature(s) and Conditions:

Signature: ~ ~ Title: \Soc,.,~ J.-l f'f.~ '"- Date: ntL,·{ ~1 4(. + ~ Acl/V-tV'\L:Sh-c-\.k..r Signature: Title: Date: (two authorized signatures are required for organizations or registered non-profit groups)

Additional Conditions:

1. In the event that the assistance is not used or is no longer required for the project that it was intended and described in this application, the Town will be notified immediately and any remaining funds will be returned to the Director of Finance. 2. The applicant will keep proper books of accounts of an receipts and expenditures relating to the project or program and wm make these records available to the Town of Gibsons for inspection if requested. 3. The applicant acknowledges that an audited statement for the project or program may be required. · 4. The applicant agrees to provide a report within 90 days of the completion of the project detailing the results of the project and its economic benefits, if any, to the Town of Gibsons. 5. The project or program may not be represented as a program of the Town of Gibsons and the applicant does not have authority to represent itself as an agency of the Town of Gibsons in any way. 6. The Town of Gibsons may be acknowledged as a sponsor in any program publications or marketing.

Comments by the Director of Finance:

Oates of Advertising: 1. 2.

Grants of Assistance 4

. --·---·------

Page 140 of 158 Committee of the Whole Meeting Agenda Sunday in the Park with Pride Society BUDGET: 2017 EXPENDITURE Description Amount SECURE Sunday in the Park with Pride & The SC Pride donation 1250 Little Pride Parade (events) 1000 SCCU/LEAP award 500 Read Out Loud (literary event) 750 Cash donations 100 Transgender monthly drop-in 1500

Pride Guide profit (revenue-expenses) 3217 LGBTQ2 all ages monthly drop-in 1000 Sub-total 5067 LGBTQ2 youth monthly drop-in* 2760 SPECULATIVE Honoraria (drop-in programs) 600

Corporate donations 3000 Administrative costs 2000 Town of Gibsons 1000 Rural Grant-in-Aid 500 Sub-total 4500 TOTAL 9567 TOTAL 9610

Please note: IN-KIND donations are not included in above budget. IN-KIND labour $11,000

* Costs include: venue rental, food/drink, bus tickets, activity budget, guest speakers and some field trip expenses

Page 141 of 158 Committee of the Whole Meeting Agenda Sunday in the Park with Pride Society application: LGBTQ2 monthly drop-in youth

Describe your organization, its mandate, program(s) and membership:

Sunday in the Park with Pride Society (SPPS) is a non-profit society dedicated to improving the lives of LGBTQ2 (lesbian, gay, bisexual, transgender, queer, two-spirit) youth on the Sunshine Coast. Through our activities, the Society aims to increase visibility; provide queer youth with the means and opportunity to create community both with their peers and the wider LGBTQ2 community; foster connections and understanding among these communities as well as the wider Coast community; and celebrate LGBTQ2 culture on the Coast, making theSunshine Coast a truly safe and welcoming place where queer youth can thrive. The Society pursues this goal by producing Sunday in the Park with Pride (an annual outdoor picnic in celebration of LGBTQ2 Pride) and the Little Pride Parade, Read Out Loud (an all-ages literary event), and other all-ages and youth events and programs throughout the year, including three monthly drop-in groups: an LGBTQ2 youth group, an all-ages LGBTQ2 "drop-in community centre," and an all-ages Transgender Mentorship & Support Network. These programs provide tools and support for queer youth, in accordance with their needs and requests. In addition to this programming, SPPS publishes Pride Guide, an annual magazine showcasing LGBTQ2 people, arts and culture on the Sunshine Coast. All profits from the magazine (ad revenue) support SPPS programming. The Society currently has three board directors. There are no members at this time. Describe the project or program that you are applying for assistance for:

Project Title: LGBTQ2 monthly drop-in youth group

Project Description: This LGBTQ2 monthly drop-in youth group provides a safe space off campus for LGBTQ2 youth socialize and share their experiences with their peers and adult volunteers. The drop-in takes place at locations alternating between Gibsons and Sechelt, and provides snacks and beverages, as well as activities such as games or karaoke, for example. In addition, the youth group occasionally hosts guest speakers, special activities such as kayaking, or field trips to locations such as Qmunity, the LGBTQ2 community centre in Vancouver's West End. Including the leader coordinator, three LGBTQ2 adult leaders attend the SPPS monthly drop-in, providing a link to the wider community and knowledge and experience as LGBTQ2 individuals. Some youth in attendance, for example, ask for guidance on coming out and navigating hostile/homophobic spaces, and the adult volunteers are able to share their personal experience with these challenging aspects of LGBTQ2 life.

Sunshine Coast Mental Health and Addictions has hosted a monthly LGBTQ2 youth drop-in, but does not have the resources to continue past this spring, 2017. SPPS currently hosts every other month and as of June be hosting all of these monthly gatherings.

Purpose of Project: Gay-Straight Alliances, which were established in SD46 high schools a few years ago, provide casual and relaxed gathering spaces on campus that enable students to identify and create their queer peer community. But while these groups are lead kindly and capably by non-queer identified adults, they lack a connection to the queer community at large, resulting in a persistent sense of isolation among the youth. When Laurie Lesk, the founder of

Page 142 of 158 Committee of the Whole Meeting Agenda Sunday in the Park with Pride Society application: LGBTQ2 monthly drop-in youth

SPPS, first spoke at the GSA meetings in 2016, this was summed up by one rather surprised young woman who commented, "I didn't know there were any gay old people on the Coast!" There is no formal access to the kind of support that comes from shared experience, and knowledge of queer culture, its history and particular struggles.

In addition, although the GSAs welcome both straight and LGBTQ2 students, anyone attending the group is regarded by peers as LGBTQ2. As a result, only students comfortable with being "out" to some degree attend the on-campus meetings. A monthly off-campus group is of vital importance to those students who are questioning or not yet comfortable being out at school.

Despite increased acknowledgement and inclusion of the LGBTQ2 community in our modern mainstream society, many challenges and even dangers remain for queer youth. Homophobia and transphobia, still alive and well, means it is not always safe for queer youth to come out to peers and family. In statistics published by Egale Canada Human Rights Trust (http://egale.ca/ backgrounder-lgbtg-youth-suicide/) :

•Queer youth are 4 times more likely to attempt suicide than their heterosexual peers •33% of queer youth have attempted suicide in comparison to 7% of youth in general ·Adolescent youth who have been rejected by their families for being queer are over 8 times more likely to attempt suicide than their heterosexual peers • The names of the people who will be carrying out the project:

Laurie Lesk, Lead Coordinator

Andrea Routley, Volunteer Leader and administrator

Craig Cochrane, Volunteer Leader

Monthly drop-ins occasionally present a guest speaker or guest activity leader at the request of the youth involved.

Dates and location of the project: Monthly, typically Friday evening 6-9 p.m., alternating between Sechelt and Gibsons locations. The most recent monthly drop-in took place after hours at Wheatberries in Gibsons.

Describe how the project will benefit the Town of Gibsons: The project is of direct benefit to LGBTQ2 youth living in Gibsons. While half the monthly drop-ins are located in Sechelt, the program benefits Gibsons youth regardless as it connects them with a wider peer group, expanding their community and reducing the sense of isolation that is so prevalent among LGBTQ2 youth.

Page 143 of 158 Committee of the Whole Meeting Agenda Freedom of Information And Protection of Privacy Act The personal information collected on this form is done so pursuant to the Community Charter and/or the Local Government Act and in accordance with the Freedom of Information and Protection of Privacy Act. The personal information collected herein will be used only for the purpose of processing this application or request and for no other purpose. The Town considers this information to be public and it will be considered at meetings of the public and is available for public inspection. Further information may be obtained by speaking with the Town's Director of Corporate Administration at 604-886-2274 or 474 South Fletcher Road, Gibsons.

Part 3: Application Details: Category

Date: March 13, 2017 Date Received:

Name of Applicant or Sponsoring Organization: Transportation Choices Sunshine Coast

Address: 1261 Roberts Creek Road

Phone No: 604-740-1811 Fax No. E-Mail: [email protected]

Type of Assistance Requested:

(1) A Grant: $ 1000

(2) Exemption from a Tax:

(3) Exemption from a Fee:

(4)Loan or Loan Guarantee:

Describe your organization, its mandate, program(s) and membership: TraC's mission is to: Advocate for alternative transportation throughout the Sunshine Coast; Promote a range of alternatives to private vehicles, including cycling, walking, and transit for residents of all ages and abilities; Reduce our carbon footprint and improve livability. TraC has 41 paid members from Gibsons to Halfmoon Bay.

(Attach Proof of Incorporation showing current status.)

Describe the project or program that you are applying for assistance for:

Project Title: Bike To Work Week/ Bike to School Week 2017

Project Description: A week long Sunshine Coast event that is part of a BC-wide program. Community members are encouraged to ride their bikes to work, school and other destinations. This includes celebration stations, contests, social media promotion and a wrap up party. Purpose of the Project: Over the past few years Bike To Work/ School Week on the Sunshine Coast has grown in participation and popularity. The event helps to educate the public about the benefits of cycling which include environmental sustainability, health and community livability. Students have fun, learn independence and develop lifelong habits and attitudes.

Grants of Assistance 2

Page 144 of 158 Committee of the Whole Meeting Agenda 474 South Fletcher Road Box 340, Gibsons, BC VON 'IVO Phone: 604-886-2274 I Fax: 604-886-9735 www.gibsons.ca

Schedule 'A' to Assistance Policy

Town of Gibsons Application: Short Term Assistance — Category A

Part 1: Introduction:

Category A: Short Term Assistance of a financial nature includes: • Grants, fee or tax exemptions • Loans; (must be advertised) • Loan guarantees (must be advertised)

Part 2: Application Process:

To facilitate the timely processing of requests, applications for assistance under Category A may be submitted to the Director of Finance before: • March 15, or, • September 15, and, if complete, will be presented to the Committee of the Whole for consideration at their next scheduled meeting or on a date determined by the Committee.

Applications for Assistance over $1,000.00 are required to provide:

1. Financial Statement for last calendar or fiscal year of operations 2. Business Plan or statement of objectives

'Grants' that are surplus to the applicants needs or that are not required because a program does not go ahead, must be returned to the Director of Finance forthwith.

Grants of Assistance 1

Page 145 of 158 Committee of the Whole Meeting Agenda The names of the people who will be carrying out the project: Current board of directors is: Dave Hawkins, Tim Howard, Matt McLean, Donna McMahon, Martin Prestage, Nick Smith, Marina Stjepovic, Valerie Tremblay, Mark Wilson, Alun Woolliams, Dave Arthur

Dates and Location of the Project: May 29-June 4. Variety of locations: Celebration stations in Gibsons, Sechelt during weekday mornings, events at local schools, one weeks-end celebration. Coast wide promotional material. Participation open to all Sunshine Coast residents.

Describe how the project will benefit the Town of Gibsons: Cycling is one of the keys to a livable community and a cost effective approach for Town of Gibsons to reduce GHG emissions. Bicycles reduce congestion, require less road maintenance, reduce demand on parking and allow young people to get around independently. Our event fosters community building through gatherings at Celebration Stations, and at a wrap-up event.

Financial Information: Please include copy of a current budget or complete the budget statement, Appendix 1, attached to this Application Form.

Applications for Assistance over $1,000.00 are required to provide the following additional information:

1. Financial Statement for last calendar or fiscal year of operations 2. Business Plan or statement of objectives

If this information is not available please provide a brief statement as to why.

List source(s) of any other assistance received or applied for in relation to this project/program and the amount: see attached

1. 2. 3. 4. 5.

Grants of Assistance 3

Page 146 of 158 Committee of the Whole Meeting Agenda •

Signature(s) and Conditions:

Signature: Title: Nick Smith-TraC Director Date: March 13, 2017 4 AA if() V Signature: Title: T, 111-E)s -CIDR, Date: ifirl t )9) 23-L-(1 (two authori ignatures are required for organizations or registered non-profit groups)

Additional Conditions:

Comments by the Director of Finance: C AL,

Dates of Advertising: 1. 2.

Grants of Assistance 4

Page 147 of 158 Committee of the Whole Meeting Agenda Transportation Choices Sunshine Coast (TraC) Bike to Work & School Week 2017 TRANSPORTATIONCRO,CE,ca 2017 Draft Budget -

Uses of Funds 54t4 t*. Expenses 2017 Materials Celebration station food 400.00 Prizes 1,100.00 End of week event costs for party 400.00 Volunteer appreciation 200.00 Other misc

Subtotal 2,100.00

Media and Promotion BTWW Posters and Banners 150.00 Coast Reporter — Advertisements 800.00 Related TraC Print materials 125.00 Certificates / Bike to School printed materials 100.00

Subtotal 1,175.00

Coordination and Administration Coordinator - Outreach to Businesses & Team Leaders INC Coordinator 1 (Martin Prestage) 2,100.00 Coordinator 2 Marina Stjepovic) 2,100.00 Station Coordinator Volunteers @ Celebration Stations & Schools (250 hours @ $14, In-Kind) 3,500.00

Subtotal 7,700.00

Total Expenditures 10,975.00

Sources of Funds Budgeted Bike to Work Week BC 1,500.00 SCRD electoral area GIA 2,400.00 Town of Gibsons GIA 750.00 District of Sechelt CIP 1,000.00 Anonymous Sponsor (PS) 500.00 Coast Team Realty 500.00 Sunshine Coast Credit Union 1,000.00 Private Sponsorships (non cash) Volunteer time/ In-Kind (40 volunteers, 250 hours @ $14) 3,500.00 Grand Total 11,150.00

Surplus or (Deficit) $ 175.00

Page 148 of 158 Committee of the Whole Meeting Agenda

Mai!ing Alar'esS. Registr PO BOX 9.131 37:11 ,rov Gov. 2rgrFlpor •• 940 51arisnafd y /EN 9V3 VICU)! 21 BC .701...1.4\1131,N. ervices bcfegsTryse,V=CeS gev or.ca 356-86..09

. • . Cover Sheet

TRA.N$PQRTATIQN CHOICES SUNS- IN COAST SOCIETY 1261 ROBERTS CREEK RD ROBERTS CREEK BC VON 2W2

Confirmation of Service Form Filed: Incorporation Date and Time of Filing: January 19, 2012 10:27 AM Pacific Time Name of Society: TRANSPORTATION CHOICES SUNSHINE COAST SOCIETY Society Incorporation Number: S-0059304

A federal Business Number has been assigned to this society as noted below. You will need this number if you are going to apply for charitable status with the Charities Directorate of the Canada Revenue Agency, firdPORTANT, KEEP THIS FOR YOUR

Business Number 836128306300001 For addi.tional information regarding the Business tqualt)er, contziet Canada Revenue Agency at 1-800-959-55 5 from 8:15 a.m. to 800 p.m., Monday through Friday, excluding statut.ory hoiidays„

This package contains: • Certified True'Copy • Certificate of incorporation

Check your documents carefully to ensure there are no errors or omissions, if errors or omissions are discovered, please contact BC Registry Services for instructions on how to correct the errors or omissions,

8-0059304

Page 149 of 158 Committee of the Whole Meeting Agenda TOWN OF GIBSONS

POLICY AND PROCEDURE MANUAL

SUBJECT: GRANT OF ASSISTANCE SECTION: FINANCE NUMBER: 2.7 PAGE 1 OF 16 ADOPTED: April 6, 2004 RESOLUTION NO.: REVISED: July 5, 2005 December 20, 2005

1. POLICY:

a. The Town of Gibsons recognizes that from time to time individuals, groups and non-profit organizations representing the local community or the Sunshine Coast Region may need assistance to participate in an activity, start-up a new program or to enhance a program that is already established, or to conduct a program/event that is for the benefit of residents of Gibsons and/or the Sunshine Coast.

b. Council may provide assistance directly, by resolution of Council, or, for regional programs, through the Sunshine Coast Regional District Grant–in-Aid Program that is funded through an annual requisition.

c. This policy is established to ensure fair and timely access to assistance that Council is able to provide through budget or other means. Assistance will not be provided to a business or for the purpose of competing with a business.

d. Assistance approved by Council under this Policy will reflect the following priorities: • Youth Programs; • Seniors Programs; • Programs that benefit disadvantaged members of the community; • Programs that are designed to improve the economic, social and environmental well being of the community; • Events that are held in the community and are open to all members of the community; • New programs or enhancements to existing programs.

e. Council will not provide assistance for the purpose of enabling the applicant to provide a grant to another organization.

f. Where advertising is required, the applicant will be responsible to reimburse the Town of Gibsons for actual costs incurred to meet the requirements of the Community Charter.

Page 150 of 158 Committee of the Whole Meeting Agenda TOWN OF GIBSONS

POLICY AND PROCEDURE MANUAL

SUBJECT: GRANT OF ASSISTANCE SECTION: FINANCE NUMBER: 2.7 PAGE 2 OF 16 ADOPTED: April 6, 2004 RESOLUTION NO.: REVISED: July 5, 2005 December 20, 2005

g. Requests to reduce DCC’s or Town of Gibsons utility fees for water or sewer will not be considered under this Policy.

2. AUTHORITY:

Council is authorized by the Community Charter (sections 24 and 25) to provide assistance. Under the Charter, assistance includes the following:

• a grant, benefit, advantage, exemption from a tax or fee; • lending money, • guaranteeing repayment of borrowing or providing security for borrowing; • assistance under a partnering agreement; or, • disposing of land or improvements, or any interest or right in or with respect to them, for less than market value;

Certain kinds of assistance must be advertised before Council can make a final decision and Council is not permitted to provide assistance to a business.

3. PROCEDURES:

1. Individuals or groups and non-profit organizations in the community may apply for assistance under two categories:

Category A: Short term assistance of a financial nature (including grants, fee or tax exemptions, loans or loan guarantees);

Category B: Long term use of Town owned lands or facilities, a lease or licence of occupation.

2. Applicants for assistance must meet one or more of the following criteria:

• Short Term assistance, Category A, may be provided to individuals, groups, non-profit groups, or organizations that represent the local community where the majority of the activities of the applicant are conducted in Gibsons and are for the benefit of Gibsons residents.

Page 151 of 158 Committee of the Whole Meeting Agenda TOWN OF GIBSONS

POLICY AND PROCEDURE MANUAL

SUBJECT: GRANT OF ASSISTANCE SECTION: FINANCE NUMBER: 2.7 PAGE 3 OF 16 ADOPTED: April 6, 2004 RESOLUTION NO.: REVISED: July 5, 2005 December 20, 2005

• Assistance under Category B, will only be provided to BC registered non- profit groups or societies or to education, cultural or athletic organizations that are in good standing.

3. Applicants are required to complete an application form, ‘Schedule A’ or ‘Schedule B’ attached, and, depending on the nature of the request, the following additional information may be required:

• a prior years financial statement, • a budget for the current year, • a business plan • proof of organizational status.

4. All applications will be reviewed by the Corporate Services Committee of Council which will make a recommendation to Council to approve, not approve or refer the application. The Committee may request the applicant or a representative thereof to present their application in-person to the Committee.

To facilitate the timely processing of requests, applications for assistance under Category A may be submitted to the Director of Finance before:

• March 15, or, • September 15,

and, if complete, will be presented to the Corporate Services Committee for consideration at their next scheduled meeting or on a date determined by the Committee.

Applications under Category B may be submitted at any time and will be considered in a timely manner after they have been received by the Director of Finance.

Page 152 of 158 Committee of the Whole Meeting Agenda TOWN OF GIBSONS

POLICY AND PROCEDURE MANUAL

SUBJECT: GRANT OF ASSISTANCE SECTION: FINANCE NUMBER: 2.7 PAGE 4 OF 16 ADOPTED: April 6, 2004 RESOLUTION NO.: REVISED: July 5, 2005 December 20, 2005

5. Applications for Assistance under Category A will only be approved for the Town’s current fiscal year. Exceptions may be considered if the applicant specifies that the assistance is required before the Town of Gibsons annual budget is approved for the next fiscal year.

6. Applications for projects deemed by the Committee to be ‘regional’ in nature will be returned to the applicant with a recommendation that they be submitted to the Regional District for consideration of support.

7. ‘Grants’ that are surplus to the applicants needs or that are not required because a program does not go ahead, must be returned to the Director of Finance forthwith.

8. The Town of Gibsons may be acknowledged as a sponsor in any event or program advertising or publications. However, the program or project may not be represented by the applicant as being a program of the Town of Gibsons.

9. Council may require additional conditions in respect to assistance provided under this Policy.

10. Applicants are encouraged to also apply for grants or other forms of ‘assistance’ that may be available from the Province of BC, the Government of Canada, charitable organizations or any other organization that may be prepared to sponsor community programs for operating and/or capital costs.

11. Where advertising is required, applicants will be notified of the estimated costs and payment must be received by the director of finance in advance of processing the application.

Page 153 of 158 Committee of the Whole Meeting Agenda

Schedule ‘A’ to Assistance Policy

Town of Gibsons Application: ‘Short Term Assistance’ – Category A ______

Part 1: Introduction:

Category A: Short Term Assistance of a financial nature includes: • Grants, fee or tax exemptions • Loans; (must be advertised) • Loan guarantees (must be advertised)

Part 2: Application Process:

To facilitate the timely processing of requests, applications for assistance under Category A may be submitted to the Director of Finance before: • March 15, or, • September 15, and, if complete, will be presented to the Corporate Services Committee for consideration at their next scheduled meeting or on a date determined by the Committee.

All applications will be reviewed by the Corporate Services Committee of Council which will make a recommendation to Council to approve, not approve or refer the application. The Committee may request the applicant or a representative thereof to present their application in-person to the Committee.

Applications for Assistance under Category A will only be approved for the Town’s current fiscal year. Exceptions may be considered if the applicant specifies that the assistance is required before the Town of Gibsons annual budget is approved for the next fiscal year.

Applications for Assistance over $1,000.00 are required to provide:

1. Financial Statement for last calendar or fiscal year of operations 2. Business Plan or statement of objectives

Applications for projects deemed by the Committee to be ‘regional’ in nature will be returned to the applicant with a recommendation that they be submitted to the Regional District for consideration of support.

‘Grants’ that are surplus to the applicants needs or that are not required because a program does not go ahead, must be returned to the Director of Finance forthwith.

Page 154 of 158 Committee of the Whole Meeting Agenda

Freedom of Information And Protection of Privacy Act The personal information collected on this form is done so pursuant to the Community Charter and/or the Local Government Act and in accordance with the Freedom of Information and Protection of Privacy Act. The personal information collected herein will be used only for the purpose of processing this application or request and for no other purpose. The Town considers this information to be public and it will be considered at meetings of the public and is available for public inspection. Further information may be obtained by speaking with the Town’s Director of Corporate Administration at 604-886-2274 or 474 South Fletcher Road, Gibsons.

Part 3: Application Details: Category A

Date: Date Received:

Name of Applicant or Sponsoring Organization:

Address:

Phone No: Fax No. E-Mail:

Type of Assistance Requested:

(1) A Grant: $

(2) Exemption from a Tax: ______

(3) Exemption from a Fee: ______

(4)Loan or Loan Guarantee: ______

Describe your organization, its mandate, program(s) and membership:

(Attach Proof of Incorporation showing current status.)

Describe the project or program that you are applying for assistance for:

Project Title: ______

Project Description:

Purpose of the Project:

Page 155 of 158 Committee of the Whole Meeting Agenda

The names of the people who will be carrying out the project:

Dates and Location of the Project:

Describe how the project will benefit the Town of Gibsons:

Financial Information: Please include copy of a current budget or complete the budget statement, Appendix 1, attached to this Application Form.

Applications for Assistance over $1,000.00 are required to provide the following additional information:

1. Financial Statement for last calendar or fiscal year of operations 2. Business Plan or statement of objectives

If this information is not available please provide a brief statement as to why: ______

______

List source(s) of any other assistance received or applied for in relation to this project/program and the amount: 1. 2. 3. 4. 5.

Page 156 of 158 Committee of the Whole Meeting Agenda

Signature(s) and Conditions:

Signature:______Title: ______Date: ______

Signature:______Title: ______Date: ______(two authorized signatures are required for organizations or registered non- profit groups)

Additional Conditions:

Comments by the Director of Finance:

Dates of Advertising: 1. ______2.______

Page 157 of 158 Committee of the Whole Meeting Agenda

‘APPENDIX 1’: TOWN OF GIBSONS – ASSISTANCE APPLICATION

BUDGET

Please give details of revenue and expenditure projections. Indicate which revenue is secure and which is speculative.

R E V E N U E E X P E N D I T U R E (PLEASE STATE SOURCE (PLEASE ITEMIZE)

DESCRIPTION AMOUNT DESCRIPTION AMOUNT

SECURE

Sub-Total

SPECULATIVE

Sub-Total

TOTAL TOTAL

Authorized Signature: Date:

Page 158 of 158 Committee of the Whole Meeting Agenda