ORDINARY MEETING OF COUNCIL
MINUTES
16 JANUARY 2019
ORDINARY COUNCIL MEETING MINUTES
16 JANUARY 2019
TABLE OF CONTENTS
- Item Subject
- Page No.
Table of Contents........................................................................................................2
1.0 Meeting Opened ........................................................................................................5 2.0 Leave of Absence......................................................................................................5 3.0 Condolences/Get Well Wishes.................................................................................5
3.1 Condolences/Get Well Wishes...................................................................................... 5
4.0 Declaration of any Material personal interests/conflicts of interest by councillors and senior council officers...................................................................6
5.0 Mayoral Minute ..........................................................................................................7 6.0 Confirmation of Minutes ...........................................................................................8
6.1 Confirmation of Ordinary Meeting Minutes 12 December 2018..................................... 8
7.0 Business Arising from Minutes................................................................................9 8.0 Committee Reports .................................................................................................10
8.1 Receipt of the Minutes of the Gatton Revitalisation Project Committee Meeting
- 14 December 2018................................................................................................... 10
8.2 Receipt of the Minutes of the Lockyer Valley Traffic Safety Committee Meeting
- 14 December 2018................................................................................................... 18
9.0 Deputations/Presentations.....................................................................................32 10.0 Executive Office Reports........................................................................................33
10.1 Chief Executive Officer's Report - December 2018..................................................... 33 10.2 Councillor Portfolio Report - December 2018.............................................................. 39 10.3 Councillor Conference Attendance 2019..................................................................... 46 10.4 Internal Audit Plan 2018-19 Progress Report.............................................................. 49 10.5 Local Government Grants and Subsidies Program Proposed Projects ....................... 87 10.6 Application for Re-Approval of a Shooting Range on Lot 2 on RP165419 -
Toowoomba Pistol Club (Helidon) Inc......................................................................... 92
10.7 Proposed Disposal of Lot 10 on SP181872 - 25 Harm Drive, Glenore Grove.............. 96 10.8 Request for New Trustee Lease - Lot 151 CC2725 - Merryfields Environmental
Park and Outdoor Education Centre ......................................................................... 101
10.9 Sponsorship Support to the 2019 Queensland Training Awards Darling Downs and South West Region............................................................................................ 108
10.10Establishment of the Lockyer Valley Racing and Equine Collaborative..................... 111 10.11Inland Rail................................................................................................................. 124
11.0 Organisational Development and Planning services Reports...........................129
11.1 Executive Manager Organisational Development and Planning Monthly Report ....... 129
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ORDINARY COUNCIL MEETING MINUTES
16 JANUARY 2019
11.2 Ministerial Designation Submission to Department State Development,
Manufacturing, Infrastructure and Planning - Proposed Educational Establishment - 54 & 56 Otto Road and 29 & 33 Gehrke Road, Plainland ................ 141
12.0 Corporate and Community Services Reports.....................................................156
12.1 Executive Manager Corporate and Community Services Monthly Report for
December 2018........................................................................................................ 156
12.2 Summary of Council Actual Financial Performance vs. Budget – 31 December
2018 ......................................................................................................................... 164
12.3 Rental of Toilets Laidley Village Shopping Mall......................................................... 188 12.4 Traffic Control and Management Services Procurement Plan................................... 192
13.1 Executive Manager Infrastructure Works and Services - December 2018
Update...................................................................................................................... 204
13.2 Niemeyer Road and Rusty's Service Station............................................................. 213
14.0 Items for information.............................................................................................217
14.1 External Grants Update ............................................................................................ 217 14.2 Investment Report - December Quarter 2018 ........................................................... 220 14.3 Major Procurements 1 July to 31 December 2018 .................................................... 224
15.1 Enforcement Action for Suspected Development Offences Occurring on
Property ID 103540................................................................................................... 226
15.2 Placid Rise Estate..................................................................................................... 228
ORDINARY COUNCIL MEETING MINUTES
16 JANUARY 2019
ATTENDANCE:
Councillors Present
• Cr Tanya Milligan (Mayor) (Chairperson) • Cr Jason Cook (Deputy Mayor) • Cr Kathy McLean • Cr Janice Holstein • Cr Chris Wilson • Cr Michael Hagan • Cr Rick Vela
Officers Present
• Ian Church, Chief Executive Officer • Lyle Kajewski, Acting Executive Manager
Organisational Development & Planning Services
• David Lewis, Executive Manager Corporate &
Community Services
• Angelo Casagrande, Executive Manager
Infrastructure Works & Services
• Rick Machin, Manager Marketing,
Communication & Engagement
• Corrin Bischoff, Coordinator Governance &
Strategy
• Erin Carkeet, Governance & Strategy Officer • Caitlan Natalier, Legal Services & Property
Coordinator (part of meeting)
• Mark Westaway, Contract Planner (part of meeting)
• Jason Harm, Manager Regional Development
(part of meeting)
• Stephen Hart, Coordinator Council Business
(part of meeting)
• Tony Loveday, Consultant (part of meeting)
Apology
• Dan McPherson, Executive Manager
Organisational Development & Planning Services
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ORDINARY COUNCIL MEETING MINUTES
16 JANUARY 2019
1.0 2.0
MEETING OPENED
The meeting commenced at 9:58am. The Mayor, Cr Milligan as the Chairperson, opened the meeting and welcomed all present.
Pastor Doug Beahan led the meeting in prayer, following a minute’s silence for those persons
recently deceased.
LEAVE OF ABSENCE
No Leave Of Absence
- 3.0
- CONDOLENCES/GET WELL WISHES
Condolences/Get Well Wishes
07 January 2019
3.1 Date: Author: Responsible Officer:
Erin Carkeet, Governance and Strategy Officer Ian Church, Chief Executive Officer
Officer's Recommendation: THAT letters of condolence be forwarded to the families of recently deceased persons from within, or associated with, the Lockyer Valley region.
RESOLUTION THAT letters of condolence be forwarded to the families of recently deceased persons from within, or associated with, the Lockyer Valley region.
- Moved By:
- Cr Holstein
- Seconded By:
- Cr Hagan
Resolution Number: 16-20/1200
CARRIED
7/0
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ORDINARY COUNCIL MEETING MINUTES
16 JANUARY 2019
4.0
4.1
DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS
- 4.1
- Declaration of Material Personal Interest on any Item of Business
Pursuant to section 175C of the Local Government Act 2009, a councillor or senior council officer who has a material personal interest in an issue to be considered at a meeting of a local government, or any of its committees must:
(a) inform the meeting of the material personal interest in the matter, including the following particulars about the interest –
- i.
- the name of the person or other entity who stands to gain a benefit, or suffer a
loss, depending on the outcome of the consideration of the matter at the meeting how the person or other entity stands to gain the benefit or suffer the loss if the person or other entity who stands to gain the benefit or suffer the loss if the person or other entity is not the councillor or senior council officer—the nature of the relationship to the person or entity; and ii. iii.
(b) leave the meeting room, including any area set aside for the public, and stay out of the meeting room while the matter is being discussed and voted on.
Cr McLean declared a material personal interest in relation to Item 11.2, “Ministerial
Designation Submission to the Department of State Development, Manufacturing, Infrastructure and Planning - Proposed Educational Establishment - 54 & 56 Otto Road and 29
& 33 Gehrke Road, Plainland”, (as defined in Section 175B of the Local Government Act
2 009), based on the fact that Cr McLean’s husband owns property located at Mountain View Drive, Plainland and stands to gain a benefit or suffer a loss depending on the outcome of
Council’s consideration of this matter. Cr McLean advised that she would leave the meeting
when the matter is to be debated and voted upon.
- 4.2
- Declaration of Conflict of Interest on any Item of Business
Pursuant to section 175E of the Local Government Act 2009, a councillor or senior council officer who has a real or perceived conflict of interest in a matter to be considered at a meeting of the local government or any of its committees must inform the meeting about the personal interest in the matter, including the following particulars about the interests:
a) the nature of the interests b) if the personal interests arise because of the relationship with, or receipt of a gift from, another person: i. ii. iii. the name of the other person; and the nature of the relationship or value and date of receipt of the gift; and
the nature of the other person’s interests in the matter.
c) how the councillor or senior council officer intends to handle the matter i.e. leave the meeting or proposes to stay in a meeting.
Cr Hagan declared a perceived conflict of interest in relation to Item 11.2, “Ministerial Designation
Submission to the Department of State Development, Manufacturing, Infrastructure and Planning - Proposed Educational Establishment - 54 & 56 Otto Road and 29 & 33 Gehrke Road, Plainland”, (as defined in Section 175D of the Local Government Act 2009), based on the fact that Cr Hagan is a
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ORDINARY COUNCIL MEETING MINUTES
16 JANUARY 2019
member of the Our Lady of the Valley Catholic Parish Pastoral Council. Cr Hagan advised that he would leave the meeting when the matter is to be debated and voted upon.
- 5.0
- MAYORAL MINUTE
No Mayoral Minute
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ORDINARY COUNCIL MEETING MINUTES
16 JANUARY 2019
6.0
6.1
CONFIRMATION OF MINUTES
Confirmation of Ordinary Meeting Minutes 12 December 2018
Date:
07 January 2019
Author: Responsible Officer:
Ian Church, Chief Executive Officer Ian Church, Chief Executive Officer
Officer's Recommendation: THAT the Minutes of the Ordinary Meeting of Lockyer Valley Regional Council held on Wednesday 12 December 2018 be taken as read and confirmed.
RESOLUTION THAT the Minutes of the Ordinary Meeting of Lockyer Valley Regional Council held on Wednesday 12 December 2018 be taken as read and confirmed.
- Moved By:
- Cr Cook
- Seconded By:
Resolution Number: 16-20/1201
Cr Vela
CARRIED
7/0
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16 JANUARY 2019
- 7.0
- BUSINESS ARISING FROM MINUTES
No Business Arising from Minutes
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ORDINARY COUNCIL MEETING MINUTES
16 JANUARY 2019
8.0
8.1
COMMITTEE REPORTS
Receipt of the Minutes of the Gatton Revitalisation Project Committee Meeting - 14 December 2018
Date:
21 December 2018
Author:
Sara Rozynski, Personal Assistant to the Executive Manager Infrastructure Works and Services Angelo Casagrande, Executive Manager Infrastructure Works & Services
Responsible Officer:
Officer's Recommendation: THAT the unconfirmed Minutes of the Gatton Revitalisation Project Committee Meeting held on 14 December 2018, as attached, be received and noted.
RESOLUTION THAT the unconfirmed Minutes of the Gatton Revitalisation Project Committee Meeting held on 14 December 2018, as attached to these Minutes, be received and noted.
- Moved By:
- Cr Holstein
- Seconded By:
- Cr Hagan
Resolution Number: 16-20/1202
CARRIED
7/0
Page 10
Receipt of the Minutes of the Gatton Revitalisation Project Committee Meeting - 14 December 2018
Attachment 1
Meeting Minutes 14 December 2018
- Attachment 1
- 8.1
- Page 11
Receipt of the Minutes of the Gatton Revitalisation Project Committee Meeting - 14 December 2018
Attachment 1
Meeting Minutes 14 December 2018
- Attachment 1
- 8.1
- Page 12
Receipt of the Minutes of the Gatton Revitalisation Project Committee Meeting - 14 December 2018
Attachment 1
Meeting Minutes 14 December 2018
- Attachment 1
- 8.1
- Page 13
Receipt of the Minutes of the Gatton Revitalisation Project Committee Meeting - 14 December 2018
Attachment 1
Meeting Minutes 14 December 2018
- Attachment 1
- 8.1
- Page 14
Receipt of the Minutes of the Gatton Revitalisation Project Committee Meeting - 14 December 2018
Attachment 1
Meeting Minutes 14 December 2018
- Attachment 1
- 8.1
- Page 15
Receipt of the Minutes of the Gatton Revitalisation Project Committee Meeting - 14 December 2018
Attachment 1
Meeting Minutes 14 December 2018