Minutes of Ordinary Council
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ORDINARY MEETING OF COUNCIL MINUTES 16 JANUARY 2019 ORDINARY COUNCIL MEETING MINUTES 16 JANUARY 2019 TABLE OF CONTENTS Item Subject Page No. Table of Contents ........................................................................................................ 2 1.0 Meeting Opened ........................................................................................................ 5 2.0 Leave of Absence ...................................................................................................... 5 3.0 Condolences/Get Well Wishes ................................................................................. 5 3.1 Condolences/Get Well Wishes ...................................................................................... 5 4.0 Declaration of any Material personal interests/conflicts of interest by councillors and senior council officers ................................................................... 6 5.0 Mayoral Minute .......................................................................................................... 7 6.0 Confirmation of Minutes ........................................................................................... 8 6.1 Confirmation of Ordinary Meeting Minutes 12 December 2018 ..................................... 8 7.0 Business Arising from Minutes ................................................................................ 9 8.0 Committee Reports ................................................................................................. 10 8.1 Receipt of the Minutes of the Gatton Revitalisation Project Committee Meeting - 14 December 2018 ................................................................................................... 10 8.2 Receipt of the Minutes of the Lockyer Valley Traffic Safety Committee Meeting - 14 December 2018 ................................................................................................... 18 9.0 Deputations/Presentations ..................................................................................... 32 10.0 Executive Office Reports ........................................................................................ 33 10.1 Chief Executive Officer's Report - December 2018 ..................................................... 33 10.2 Councillor Portfolio Report - December 2018 .............................................................. 39 10.3 Councillor Conference Attendance 2019 ..................................................................... 46 10.4 Internal Audit Plan 2018-19 Progress Report .............................................................. 49 10.5 Local Government Grants and Subsidies Program Proposed Projects ....................... 87 10.6 Application for Re-Approval of a Shooting Range on Lot 2 on RP165419 - Toowoomba Pistol Club (Helidon) Inc. ........................................................................ 92 10.7 Proposed Disposal of Lot 10 on SP181872 - 25 Harm Drive, Glenore Grove .............. 96 10.8 Request for New Trustee Lease - Lot 151 CC2725 - Merryfields Environmental Park and Outdoor Education Centre ......................................................................... 101 10.9 Sponsorship Support to the 2019 Queensland Training Awards Darling Downs and South West Region ............................................................................................ 108 10.10 Establishment of the Lockyer Valley Racing and Equine Collaborative ..................... 111 10.11 Inland Rail ................................................................................................................. 124 11.0 Organisational Development and Planning services Reports ........................... 129 11.1 Executive Manager Organisational Development and Planning Monthly Report ....... 129 Page 2 ORDINARY COUNCIL MEETING MINUTES 16 JANUARY 2019 11.2 Ministerial Designation Submission to Department State Development, Manufacturing, Infrastructure and Planning - Proposed Educational Establishment - 54 & 56 Otto Road and 29 & 33 Gehrke Road, Plainland ................ 141 12.0 Corporate and Community Services Reports ..................................................... 156 12.1 Executive Manager Corporate and Community Services Monthly Report for December 2018 ........................................................................................................ 156 12.2 Summary of Council Actual Financial Performance vs. Budget – 31 December 2018 ......................................................................................................................... 164 12.3 Rental of Toilets Laidley Village Shopping Mall ......................................................... 188 12.4 Traffic Control and Management Services Procurement Plan ................................... 192 13.0 Infrastructure Works and Services Reports ........................................................ 204 13.1 Executive Manager Infrastructure Works and Services - December 2018 Update ...................................................................................................................... 204 13.2 Niemeyer Road and Rusty's Service Station ............................................................. 213 14.0 Items for information............................................................................................. 217 14.1 External Grants Update ............................................................................................ 217 14.2 Investment Report - December Quarter 2018 ........................................................... 220 14.3 Major Procurements 1 July to 31 December 2018 .................................................... 224 15.0 Confidential Items ................................................................................................. 226 15.1 Enforcement Action for Suspected Development Offences Occurring on Property ID 103540 ................................................................................................... 226 15.2 Placid Rise Estate ..................................................................................................... 228 16.0 Meeting Closed ...................................................................................................... 229 Page 3 ORDINARY COUNCIL MEETING MINUTES 16 JANUARY 2019 ATTENDANCE: Councillors Present • Cr Tanya Milligan (Mayor) (Chairperson) • Cr Jason Cook (Deputy Mayor) • Cr Kathy McLean • Cr Janice Holstein • Cr Chris Wilson • Cr Michael Hagan • Cr Rick Vela Officers Present • Ian Church, Chief Executive Officer • Lyle Kajewski, Acting Executive Manager Organisational Development & Planning Services • David Lewis, Executive Manager Corporate & Community Services • Angelo Casagrande, Executive Manager Infrastructure Works & Services • Rick Machin, Manager Marketing, Communication & Engagement • Corrin Bischoff, Coordinator Governance & Strategy • Erin Carkeet, Governance & Strategy Officer • Caitlan Natalier, Legal Services & Property Coordinator (part of meeting) • Mark Westaway, Contract Planner (part of meeting) • Jason Harm, Manager Regional Development (part of meeting) • Stephen Hart, Coordinator Council Business (part of meeting) • Tony Loveday, Consultant (part of meeting) Apology • Dan McPherson, Executive Manager Organisational Development & Planning Services Page 4 ORDINARY COUNCIL MEETING MINUTES 16 JANUARY 2019 1.0 MEETING OPENED The meeting commenced at 9:58am. The Mayor, Cr Milligan as the Chairperson, opened the meeting and welcomed all present. Pastor Doug Beahan led the meeting in prayer, following a minute’s silence for those persons recently deceased. 2.0 LEAVE OF ABSENCE No Leave Of Absence 3.0 CONDOLENCES/GET WELL WISHES 3.1 Condolences/Get Well Wishes Date: 07 January 2019 Author: Erin Carkeet, Governance and Strategy Officer Responsible Officer: Ian Church, Chief Executive Officer Officer's Recommendation: THAT letters of condolence be forwarded to the families of recently deceased persons from within, or associated with, the Lockyer Valley region. RESOLUTION THAT letters of condolence be forwarded to the families of recently deceased persons from within, or associated with, the Lockyer Valley region. Moved By: Cr Holstein Seconded By: Cr Hagan Resolution Number: 16-20/1200 CARRIED 7/0 Page 5 ORDINARY COUNCIL MEETING MINUTES 16 JANUARY 2019 4.0 DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS 4.1 4.1 Declaration of Material Personal Interest on any Item of Business Pursuant to section 175C of the Local Government Act 2009, a councillor or senior council officer who has a material personal interest in an issue to be considered at a meeting of a local government, or any of its committees must: (a) inform the meeting of the material personal interest in the matter, including the following particulars about the interest – i. the name of the person or other entity who stands to gain a benefit, or suffer a loss, depending on the outcome of the consideration of the matter at the meeting ii. how the person or other entity stands to gain the benefit or suffer the loss iii. if the person or other entity who stands to gain the benefit or suffer the loss if the person or other entity is not the councillor or senior council officer—the nature of the relationship to the person or entity; and (b) leave the meeting room, including any area set aside for the public, and stay out of the meeting room while the matter is being discussed and voted on. Cr McLean declared a material