Minutes of Ordinary Council

ORDINARY MEETING OF COUNCIL MINUTES 16 JANUARY 2019 ORDINARY COUNCIL MEETING MINUTES 16 JANUARY 2019 TABLE OF CONTENTS <ul style="display: flex;"><li style="flex:1">Item Subject </li><li style="flex:1">Page No. </li></ul>Table of Contents........................................................................................................2 <a href="#5_0">1.0 Meeting</a><a href="#5_0"> </a><a href="#5_0">Opened ........................................................................................................5 </a><a href="#5_1">2.0 Leave</a><a href="#5_1"> </a><a href="#5_1">of Absenc</a><a href="#5_1">e</a><a href="#5_1">.</a><a href="#5_1">.....................................................................................................5 </a><a href="#5_2">3.0 Condolences/Get</a><a href="#5_2"> </a><a href="#5_2">Well Wishe</a><a href="#5_2">s</a><a href="#5_2">.</a><a href="#5_2">................................................................................5 </a><a href="#5_3">3.1 Condolences/Get</a><a href="#5_3"> </a><a href="#5_3">Well Wishes...................................................................................... 5 </a><a href="#6_0">4.0 Declaration</a><a href="#6_0"> </a><a href="#6_0">of any Material personal interests/conflicts of interest by </a><a href="#6_0">councillors and senior council officers...................................................................6 </a><a href="#7_0">5.0 Mayoral</a><a href="#7_0"> </a><a href="#7_0">Minute ..........................................................................................................7 </a><a href="#8_0">6.0 Confirmation</a><a href="#8_0"> </a><a href="#8_0">of Minutes ...........................................................................................8 </a><a href="#8_1">6.1 Confirmation</a><a href="#8_1"> </a><a href="#8_1">of Ordinary Meeting Minutes 12 December 201</a><a href="#8_1">8</a><a href="#8_1">.</a><a href="#8_1">.................................... 8 </a><a href="#9_0">7.0 Business</a><a href="#9_0"> </a><a href="#9_0">Arising from Minutes................................................................................9 </a><a href="#10_0">8.0 Committee</a><a href="#10_0"> </a><a href="#10_0">Reports .................................................................................................10 </a><a href="#10_1">8.1 Receipt</a><a href="#10_1"> </a><a href="#10_1">of the Minutes of the Gatton Revitalisation Project Committee Meeting </a> <a href="#10_1">- 14 December 201</a><a href="#10_1">8</a><a href="#10_1">.</a><a href="#10_1">.................................................................................................. 10 </a> <a href="#18_0">8.2 Receipt</a><a href="#18_0"> </a><a href="#18_0">of the Minutes of the Lockyer Valley Traffic Safety Committee Meeting </a> <a href="#18_0">- 14 December 201</a><a href="#18_0">8</a><a href="#18_0">.</a><a href="#18_0">.................................................................................................. 18 </a><a href="#0_0">9.0 Deputations/Presentation</a><a href="#0_0">s</a><a href="#0_0">.</a><a href="#0_0">....................................................................................32 </a><a href="#0_0">10.0 Executive Office Report</a><a href="#0_0">s</a><a href="#0_0">.</a><a href="#0_0">.......................................................................................33 </a><a href="#0_1">10.1 Chief</a><a href="#0_1"> </a><a href="#0_1">Executive Officer's Report - December 201</a><a href="#0_1">8</a><a href="#0_1">.</a><a href="#0_1">.................................................... 33 </a><a href="#0_1">10.2 Councillor</a><a href="#0_1"> </a><a href="#0_1">Portfolio Report - December 2018.............................................................. 39 </a><a href="#0_1">10.3 Councillor</a><a href="#0_1"> </a><a href="#0_1">Conference Attendance 2019..................................................................... 46 </a><a href="#0_1">10.4 Internal</a><a href="#0_1"> </a><a href="#0_1">Audit Plan 2018-19 Progress Repor</a><a href="#0_1">t</a><a href="#0_1">.............................................................. 49 </a><a href="#0_1">10.5 Local</a><a href="#0_1"> </a><a href="#0_1">Government Grants and Subsidies Program Proposed Projects ....................... 87 </a><a href="#0_1">10.6 Application</a><a href="#0_1"> </a><a href="#0_1">for Re-Approval of a Shooting Range on Lot 2 on RP165419 - </a> <a href="#0_1">Toowoomba Pistol Club (Helidon) Inc</a><a href="#0_1">.</a><a href="#0_1">.</a><a href="#0_1">....................................................................... 92 </a><a href="#0_1">10.7 Proposed</a><a href="#0_1"> </a><a href="#0_1">Disposal of Lot 10 on SP181872 - 25 Harm Drive, Glenore Grove.............. 96 </a><a href="#0_1">10.8 Request</a><a href="#0_1"> </a><a href="#0_1">for New Trustee Lease - Lot 151 CC2725 - Merryfields Environmental </a> <a href="#0_1">Park and Outdoor Education Centre ......................................................................... 101 </a> <a href="#0_1">10.9 Sponsorship</a><a href="#0_1"> </a><a href="#0_1">Support to the 2019 Queensland Training Awards Darling Downs </a><a href="#0_1">and South West Regio</a><a href="#0_1">n</a><a href="#0_1">.</a><a href="#0_1">........................................................................................... 108 </a><a href="#0_2">10.10Establishment of the Lockyer Valley Racing and Equine Collaborativ</a><a href="#0_2">e</a><a href="#0_2">.</a><a href="#0_2">.................... 111 </a><a href="#0_1">10.11Inland Rail................................................................................................................. 124 </a><a href="#0_0">11.0 Organisational Development and Planning services Reports..........................</a><a href="#0_0">.</a><a href="#0_0">129 </a><a href="#0_1">11.1 Executive</a><a href="#0_1"> </a><a href="#0_1">Manager Organisational Development and Planning Monthly Report ....... 129 </a>Page 2 ORDINARY COUNCIL MEETING MINUTES 16 JANUARY 2019 <a href="#0_1">11.2 Ministerial</a><a href="#0_1"> </a><a href="#0_1">Designation Submission to Department State Development, </a> <a href="#0_1">Manufacturing, Infrastructure and Planning - Proposed Educational </a><a href="#0_1">Establishment - 54 & 56 Otto Road and 29 & 33 Gehrke Road, Plainland ................ 141 </a><a href="#0_0">12.0 Corporate and Community Services Report</a><a href="#0_0">s</a><a href="#0_0">.</a><a href="#0_0">....................................................156 </a><a href="#0_1">12.1 Executive</a><a href="#0_1"> </a><a href="#0_1">Manager Corporate and Community Services Monthly Report for </a> <a href="#0_1">December 201</a><a href="#0_1">8</a><a href="#0_1">.</a><a href="#0_1">....................................................................................................... 156 </a><a href="#0_1">12.2 Summary</a><a href="#0_1"> </a><a href="#0_1">of Council Actual Financial Performance vs. Budget </a><a href="#0_1">– </a><a href="#0_1">31 December </a> <a href="#0_1">2018 ......................................................................................................................... 164 </a> <a href="#0_1">12.3 Rental</a><a href="#0_1"> </a><a href="#0_1">of Toilets Laidley Village Shopping Mall......................................................... 188 </a><a href="#0_1">12.4 Traffic</a><a href="#0_1"> </a><a href="#0_1">Control and Management Services Procurement Pla</a><a href="#0_1">n</a><a href="#0_1">.</a><a href="#0_1">.................................. 192 </a><a href="#0_0">13.0 Infrastructure Works and Services Reports........................................................204 </a><a href="#0_1">13.1 Executive</a><a href="#0_1"> </a><a href="#0_1">Manager Infrastructure Works and Services - December 2018 </a> <a href="#0_1">Update...................................................................................................................... 204 </a> <a href="#0_1">13.2 Niemeyer</a><a href="#0_1"> </a><a href="#0_1">Road and Rusty's Service Station............................................................. 213 </a><a href="#0_0">14.0 Items for information............................................................................................</a><a href="#0_0">.</a><a href="#0_0">217 </a><a href="#0_1">14.1 External</a><a href="#0_1"> </a><a href="#0_1">Grants Update ............................................................................................ 217 </a><a href="#0_1">14.2 Investment</a><a href="#0_1"> </a><a href="#0_1">Report - December Quarter 2018 ........................................................... 220 </a><a href="#0_1">14.3 Major</a><a href="#0_1"> </a><a href="#0_1">Procurements 1 July to 31 December 2018 .................................................... 224 </a><a href="#0_0">15.0 Confidential Items .................................................................................................226 </a><a href="#0_1">15.1 Enforcement</a><a href="#0_1"> </a><a href="#0_1">Action for Suspected Development Offences Occurring on </a> <a href="#0_1">Property ID 103540................................................................................................... 226 </a><a href="#0_1">15.2 Placid</a><a href="#0_1"> </a><a href="#0_1">Rise Estate..................................................................................................... 228 </a><a href="#0_3">16.0 Meeting Closed......................................................................................................229 </a> Page 3 ORDINARY COUNCIL MEETING MINUTES 16 JANUARY 2019 ATTENDANCE: Councillors Present • Cr Tanya Milligan (Mayor) (Chairperson) • Cr Jason Cook (Deputy Mayor) • Cr Kathy McLean • Cr Janice Holstein • Cr Chris Wilson • Cr Michael Hagan • Cr Rick Vela Officers Present • Ian Church, Chief Executive Officer • Lyle Kajewski, Acting Executive Manager Organisational Development & Planning Services • David Lewis, Executive Manager Corporate & Community Services • Angelo Casagrande, Executive Manager Infrastructure Works & Services • Rick Machin, Manager Marketing, Communication & Engagement • Corrin Bischoff, Coordinator Governance & Strategy • Erin Carkeet, Governance & Strategy Officer • Caitlan Natalier, Legal Services & Property Coordinator (part of meeting) • Mark Westaway, Contract Planner (part of meeting) • Jason Harm, Manager Regional Development (part of meeting) • Stephen Hart, Coordinator Council Business (part of meeting) • Tony Loveday, Consultant (part of meeting) Apology • Dan McPherson, Executive Manager Organisational Development & Planning Services Page 4 ORDINARY COUNCIL MEETING MINUTES 16 JANUARY 2019 1.0 2.0 MEETING OPENED The meeting commenced at 9:58am. The Mayor, Cr Milligan as the Chairperson, opened the meeting and welcomed all present. Pastor Doug Beahan led the meeting in prayer, following a minute’s silence for those persons recently deceased. LEAVE OF ABSENCE No Leave Of Absence <ul style="display: flex;"><li style="flex:1">3.0 </li><li style="flex:1">CONDOLENCES/GET WELL WISHES </li></ul>Condolences/Get Well Wishes 07 January 2019 3.1 Date: Author: Responsible Officer: Erin Carkeet, Governance and Strategy Officer Ian Church, Chief Executive Officer Officer's Recommendation: THAT letters of condolence be forwarded to the families of recently deceased persons from within, or associated with, the Lockyer Valley region. RESOLUTION THAT letters of condolence be forwarded to the families of recently deceased persons from within, or associated with, the Lockyer Valley region. <ul style="display: flex;"><li style="flex:1">Moved By: </li><li style="flex:1">Cr Holstein </li><li style="flex:1">Seconded By: </li><li style="flex:1">Cr Hagan </li></ul>Resolution Number: 16-20/1200 CARRIED 7/0 Page 5 ORDINARY COUNCIL MEETING MINUTES 16 JANUARY 2019 4.0 4.1 DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS <ul style="display: flex;"><li style="flex:1">4.1 </li><li style="flex:1">Declaration of Material Personal Interest on any Item of Business </li></ul>Pursuant to section 175C of the Local Government Act 2009, a councillor or senior council officer who has a material personal interest in an issue to be considered at a meeting of a local government, or any of its committees must: (a) inform the meeting of the material personal interest in the matter, including the following particulars about the interest – <ul style="display: flex;"><li style="flex:1">i. </li><li style="flex:1">the name of the person or other entity who stands to gain a benefit, or suffer a </li></ul>loss, depending on the outcome of the consideration of the matter at the meeting how the person or other entity stands to gain the benefit or suffer the loss if the person or other entity who stands to gain the benefit or suffer the loss if the person or other entity is not the councillor or senior council officer—the nature of the relationship to the person or entity; and ii. iii. (b) leave the meeting room, including any area set aside for the public, and stay out of the meeting room while the matter is being discussed and voted on. Cr McLean declared a material personal interest in relation to Item 11.2, “Ministerial Designation Submission to the Department of State Development, Manufacturing, Infrastructure and Planning - Proposed Educational Establishment - 54 & 56 Otto Road and 29 & 33 Gehrke Road, Plainland”, (as defined in Section 175B of the Local Government Act 2 009), based on the fact that Cr McLean’s husband owns property located at Mountain View Drive, Plainland and stands to gain a benefit or suffer a loss depending on the outcome of Council’s consideration of this matter. Cr McLean advised that she would leave the meeting when the matter is to be debated and voted upon. <ul style="display: flex;"><li style="flex:1">4.2 </li><li style="flex:1">Declaration of Conflict of Interest on any Item of Business </li></ul>Pursuant to section 175E of the Local Government Act 2009, a councillor or senior council officer who has a real or perceived conflict of interest in a matter to be considered at a meeting of the local government or any of its committees must inform the meeting about the personal interest in the matter, including the following particulars about the interests: a) the nature of the interests b) if the personal interests arise because of the relationship with, or receipt of a gift from, another person: i. ii. iii. the name of the other person; and the nature of the relationship or value and date of receipt of the gift; and the nature of the other person’s interests in the matter. c) how the councillor or senior council officer intends to handle the matter i.e. leave the meeting or proposes to stay in a meeting. Cr Hagan declared a perceived conflict of interest in relation to Item 11.2, “Ministerial Designation Submission to the Department of State Development, Manufacturing, Infrastructure and Planning - Proposed Educational Establishment - 54 & 56 Otto Road and 29 & 33 Gehrke Road, Plainland”, (as defined in Section 175D of the Local Government Act 2009), based on the fact that Cr Hagan is a Page 6 ORDINARY COUNCIL MEETING MINUTES 16 JANUARY 2019 member of the Our Lady of the Valley Catholic Parish Pastoral Council. Cr Hagan advised that he would leave the meeting when the matter is to be debated and voted upon. <ul style="display: flex;"><li style="flex:1">5.0 </li><li style="flex:1">MAYORAL MINUTE </li></ul>No Mayoral Minute Page 7 ORDINARY COUNCIL MEETING MINUTES 16 JANUARY 2019 6.0 6.1 CONFIRMATION OF MINUTES Confirmation of Ordinary Meeting Minutes 12 December 2018 Date: 07 January 2019 Author: Responsible Officer: Ian Church, Chief Executive Officer Ian Church, Chief Executive Officer Officer's Recommendation: THAT the Minutes of the Ordinary Meeting of Lockyer Valley Regional Council held on Wednesday 12 December 2018 be taken as read and confirmed. RESOLUTION THAT the Minutes of the Ordinary Meeting of Lockyer Valley Regional Council held on Wednesday 12 December 2018 be taken as read and confirmed. <ul style="display: flex;"><li style="flex:1">Moved By: </li><li style="flex:1">Cr Cook </li><li style="flex:1">Seconded By: </li></ul>Resolution Number: 16-20/1201 Cr Vela CARRIED 7/0 Page 8 ORDINARY COUNCIL MEETING MINUTES 16 JANUARY 2019 <ul style="display: flex;"><li style="flex:1">7.0 </li><li style="flex:1">BUSINESS ARISING FROM MINUTES </li></ul>No Business Arising from Minutes Page 9 ORDINARY COUNCIL MEETING MINUTES 16 JANUARY 2019 8.0 8.1 COMMITTEE REPORTS Receipt of the Minutes of the Gatton Revitalisation Project Committee Meeting - 14 December 2018 Date: 21 December 2018 Author: Sara Rozynski, Personal Assistant to the Executive Manager Infrastructure Works and Services Angelo Casagrande, Executive Manager Infrastructure Works & Services Responsible Officer: Officer's Recommendation: THAT the unconfirmed Minutes of the Gatton Revitalisation Project Committee Meeting held on 14 December 2018, as attached, be received and noted. RESOLUTION THAT the unconfirmed Minutes of the Gatton Revitalisation Project Committee Meeting held on 14 December 2018, as attached to these Minutes, be received and noted. <ul style="display: flex;"><li style="flex:1">Moved By: </li><li style="flex:1">Cr Holstein </li><li style="flex:1">Seconded By: </li><li style="flex:1">Cr Hagan </li></ul>Resolution Number: 16-20/1202 CARRIED 7/0 Page 10 Receipt of the Minutes of the Gatton Revitalisation Project Committee Meeting - 14 December 2018 Attachment 1 Meeting Minutes 14 December 2018 <ul style="display: flex;"><li style="flex:1">Attachment 1 </li><li style="flex:1">8.1 </li><li style="flex:1">Page 11 </li></ul>Receipt of the Minutes of the Gatton Revitalisation Project Committee Meeting - 14 December 2018 Attachment 1 Meeting Minutes 14 December 2018 <ul style="display: flex;"><li style="flex:1">Attachment 1 </li><li style="flex:1">8.1 </li><li style="flex:1">Page 12 </li></ul>Receipt of the Minutes of the Gatton Revitalisation Project Committee Meeting - 14 December 2018 Attachment 1 Meeting Minutes 14 December 2018 <ul style="display: flex;"><li style="flex:1">Attachment 1 </li><li style="flex:1">8.1 </li><li style="flex:1">Page 13 </li></ul>Receipt of the Minutes of the Gatton Revitalisation Project Committee Meeting - 14 December 2018 Attachment 1 Meeting Minutes 14 December 2018 <ul style="display: flex;"><li style="flex:1">Attachment 1 </li><li style="flex:1">8.1 </li><li style="flex:1">Page 14 </li></ul>Receipt of the Minutes of the Gatton Revitalisation Project Committee Meeting - 14 December 2018 Attachment 1 Meeting Minutes 14 December 2018 <ul style="display: flex;"><li style="flex:1">Attachment 1 </li><li style="flex:1">8.1 </li><li style="flex:1">Page 15 </li></ul>Receipt of the Minutes of the Gatton Revitalisation Project Committee Meeting - 14 December 2018 Attachment 1 Meeting Minutes 14 December 2018

Minutes of Ordinary Council

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