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Lawrence Tuapeka Community Board Agenda

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MEETING OF THE LAWRENCE/TUAPEKA COMMUNITY BOARD Wednesday, 27 January 2021 commencing at 3.00 pm Lawrence Service Centre Peel Street LAWRENCE CLUTHA DISTRICT COUNCIL LAWRENCE/TUAPEKA COMMUNITY BOARD Notice is hereby given that a Meeting of the Lawrence/Tuapeka Community Board will be held in the Lawrence Service Centre, Peel Street, Lawrence on Wednesday, 27 January 2021, commencing at 3.00 pm. Steve Hill CHIEF EXECUTIVE Board Members Lindy Chinnery Matthew Little (Vice-Chair) Geoff Davidson (Chair) Garry McCorkindale Tim Dickey Suzanne Stephenson Melinda Foster 3 Lawrence/Tuapeka Community Board Item for CONFIRMATION Report Lawrence/Tuapeka Community Board Minutes Meeting Date 27 January 2021 Item Number 1 Prepared By Julie Gardner – Service Delivery Administrator File Reference 505417 REPORT SUMMARY Attached are the minutes of the meeting of the Lawrence/Tuapeka Community Board held on 11 November 2020. RECOMMENDATIONS 1 That the Lawrence/Tuapeka Community Board confirms as a true and correct record the minutes of the meeting of the Lawrence/Tuapeka Community Board, held on 11 November 2020. Lawrence/Tuapeka Community Board Lawrence/Tuapeka Community Board – 27 January 2021 MInutes 4 Lawrence/Tuapeka Community Board Minutes of the meeting of the Lawrence/Tuapeka Community Board held at the Lawrence Service Centre, Peel Street, Lawrence on Wednesday 11 November 2020, commencing at 3.00pm. Present Matthew Little (Deputy Chairperson), Lindy Chinnery, Tim Dickey, Councillor Mel Foster and Garry McCorkindale. In Attendance Jules Witt (Group Manager Service Delivery) and Julie Gardner (Service Delivery Administrator). Apologies His Worship the Mayor Bryan Cadogan, Geoff Davidson, Suzanne Stephenson Moved T Dickey/Councillor Foster and Resolved: “That the apologies be sustained.” The Deputy Chairperson welcomed everyone to the last meeting of 2020. 1 LAWRENCE/TUAPEKA COMMUNITY BOARD MINUTES The minutes of the meeting of the Lawrence/Tuapeka Community Board held 30 September 2020 were presented for the Board’s confirmation. Moved G McCorkindale/T Dickey and Resolved: “That the minutes of the meeting of the Lawrence/Tuapeka Community Board held on 30 September 2020 be approved as a true and correct record.” 2 WORK IN PROGRESS The Service Delivery Administrator submitted a report that updated the Community Board on progress in relation to issues that had been raised at previous meetings. 2.1 Gabriel’s Gully Walkway Agreements have been drawn up and will be sent to 3 landowners whose properties are required for track access once they have been approached by the Chairman. An agreement will also be resent to Graham Laing and Helen Gibbs for signing. 2.2 Extension of Cycle Trail Lawrence to Milton section of the trail should be completed by October 2021. Shane O’Connor is the new trail manager for the extension of this project. Lawrence/Tuapeka Community Board – 11 November 2020 Minutes 5 2.3 Peace Garden The oak tree will be removed by Powernet within the next 6-8 weeks. The LTCB agreed to have a working bee to take care of minor maintenance until further arborist advice is received. A replanting plan is to be agreed on before anything is removed from the garden. This item will stay on the WIP until completed. 2.4 Hospital Creek/Wetherstons Creek Letter and report have been sent to residents on Hospital Creek. Wetherstons Creek is getting overgrown again so a service request will be lodged with the ORC. 2.5 Trees – Steep Street Domain A price for a picnic setting has been received with the table being paid for partly by council with the balance from the LTCB. Lindy Chinnery will advise the Domain Working Party accordingly. 2.6 Tuapeka Transport Ltd – Transfer Site and Entranceways A draft agreement has been sent to the RTL directors for comment. A site meeting was to be held this week between council staff and RTL but was deferred until 17 November. AgRecovery is still being investigated by the Waste Minimisation Officer. The Board have also requested that Waste Minimisation Workshops are considered for 2021. 2.7 Boarded up Shop – Ross Place The building was recently inspected, and it is believed that the windows and façade will be replaced prior to Christmas, with work on the verandah in the New Year. 2.8 Waitahuna Mobile Coverage Garry McCorkindale advised that he had been in contact with Crown Infrastructure and was waiting on further information which had not yet been received. The Group Manager Service Delivery suggested that he contact the West Otago Community Board as Mayor Cadogan was trying to organise a meeting for them with MP Joseph Mooney to discuss this issue further. Lawrence/Tuapeka Community Board – 11 November 2020 Minutes 6 2.9 Speed Limit Reviews This is to stay on the WIP until the speed reviews have been completed in 2021. Waitahuna speed review data has not been received yet but will be circulated once it has been processed. 2.10 Sale of Unused Council Land To stay on the WIP for LTCB decision in conjunction with community plan – agenda item for Corporate & Property Committee. Moved Councillor Foster/L Chinnery and Resolved: “That the Lawrence/Tuapeka Community Board receives the Work in Progress Update report.” 3 SERVICE DELIVERY UPDATE The Group Manager Service Delivery submitted a report on activities in respect to the Service Delivery Department. Comment was made about the recent mowing in the area. Board members would like to see a catcher used however it was explained that this would increase the mowing costs. The Group Manager Service Delivery explained that at this time of the year the mowing was particularly weather-dependent however settled down as we moved into summer. Concerns were also raised about the recent laying of fibre particularly with footpath repairs. The Board would like to see a coordinated repair job in order to avoid the footpaths looking patchy. Moved G McCorkindale/T Dickey and Resolved: “That the Lawrence/Tuapeka Community Board receives the Service Delivery Update Report.” 4 REVENUE & EXPENDITURE REPORT The Management Accountant submitted a copy of the Revenue and Expenditure Statement for the activities within the Lawrence/Tuapeka Community Board’s area for the period 1 July 2020 to 30 September 2020. An application has been received from the Lawrence Lions Club for a Raizer Chair which meets the conditions of the Elderly Citizens Trust. This will be considered by the Trustees on Friday 13 November 2020. Lawrence/Tuapeka Community Board – 11 November 2020 Minutes 7 Moved L Chinnery/Councillor Foster and Resolved: “That the Lawrence/Tuapeka Community Board receives the Revenue and Expenditure report.” 5 CORRESPONDENCE The Service Delivery Administrator presented correspondence received and sent since the last Community Board meeting. Inwards Correspondence • 2021 CDC Council Meeting Dates Outwards Correspondence There was no outwards correspondence. Moved Councillor Foster/T Dickey and Resolved: “That the Lawrence/Tuapeka Community Board receives the Correspondence report.” 6 CORPORATE SERVICES REPORT The Corporate Services Administrator submitted a report that covered activities of the Corporate Services Department in the past period including funding schemes. Moved G McCorkindale/L Chinnery and Resolved: “That the Lawrence/Tuapeka Community Board receives the Corporate Services report.” 7 BUILDING REPORT The Regulatory Administrator submitted a report on building consents for September 2020. Moved G McCorkindale/Councillor Foster and Resolved: “That the Lawrence/Tuapeka Community Board receives the Building Consent Statistics for September 2020 report.” The meeting closed at 4.06pm. Lawrence/Tuapeka Community Board – 11 November 2020 Minutes 8 Confirmed Matthew Little DEPUTY CHAIRPERSON Lawrence/Tuapeka Community Board – 11 November 2020 Minutes 9 Lawrence/Tuapeka Community Board Item for CONFIRMATION Report Work In Progress Update Meeting Date 27 January 2021 Item Number 2 Prepared By Julie Gardner – Service Delivery Administrator File Reference 505418 REPORT SUMMARY The report updates the Community Board on progress in relation to issues that have been raised at previous meetings. RECOMMENDATION 1. That the Lawrence/Tuapeka Community Board receives the Work in Progress Update report. Lawrence/Tuapeka Community Board – 27 January 2021 Work in Progress Update 10 LAWRENCE/TUAPEKA COMMUNITY BOARD WORK IN PROGRESS UPDATE FOR THE MEETING HELD 27 JANUARY 2021 Issue Comments Gabriel’s Gully Walkway After walking the track, the LTCB will look to progress the maintenance. Landowner has offered to restore track, using digger provided by G Davidson and donating his time. Will also erect the signs. Draft agreements will be sent to the landowners for their consideration and signing. Extension of Cycle Trail • The Community Board have advised that It is anticipated that the Lawrence to Milton they would like to be provided with section of the trail should be completed by updates regarding progress on the October 2021. extension of the cycle trail to Milton and Waihola. Peace Garden • Trees in the Peace Garden have become Working bee to do minor maintenance until overgrown and need to be looked at by arborist advice received. an arborist with the view to removing one or two and trimming the remainder. A replanting plan to be agreed before anything is removed from the garden. Powernet have not yet removed the oak tree but have advised that this will be done when they are next in the area. Hospital Creek/Wetherston Creek • Progress report on clean-up of creeks. A letter and a copy of the draft Stantec report have been sent to residents whose properties boundary Hospital Creek. A service request has been lodged by LTCB with ORC to clear Wetherstons Creek. Trees – Steep Street Domain Tree planting options will be decided by the Board. Picnic setting has been ordered. Tuapeka Transport Ltd – Transfer Site and Entranceways • Relocation of Transfer Station Site. See Service Delivery Update report for further details. Lawrence/Tuapeka Community Board – 27 January 2021 Work in Progress Update 11 Issue Comments Boarded up Shop – Ross Place • Concern that these premises have been To be left on WIP.
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