Baltic Marine Environment Protection Commission Response Working Group RESPONSE 22-2016 Riga, Latvia, 8-10 November 2016
Document title BALEX DELTA 2016 Code 11-4 Category INF (LATE) Agenda Item 11 - Exercises Submission date 4.11.2016 Submitted by Secretariat Reference
Note that this document was submitted after the established deadline. It will be decided by the Meeting whether the document can be discussed or is postponed to the next meeting. Background The attached documents contain the EET reports of BALEX DELTA 2016 from Lithuania, Poland and Russia as well as the programme for BALEX DELTA 2016.
Action requested The Meeting is invited to take note of the information.
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RESPONSE 22-2016, 11-4
Lithuanian EET report The exercise was organized in due manner and in time. Pre-sail was executed prior the exercise-that is very good for participating units to meet each other and discuss any outstanding questions. Sadly not all crews attended the meeting due to late arrival.
The exercise plan was clear and easy to understand. It was very interesting experience to switch from the initial plan to some ad-hoc situations. One of the situations was to hand over national lead to other unit (it was handed over to Gunnar Seidenfaden). This situation was unexpected to everyone and contributed to real time thinking and planning. Denmark was chosen because of huge experience and big enough platform to perform as OSC during this scenario.
Comments: as usual - could be better. During such exercise a dedicated line between OSC and air assets, participating in the exercise, should be established. Good execution of scenarios using different lines for different strike groups. Downsides: MRCC should let team leaders to plan how they want to execute the mission and not just give the orders. Exercise language skills should be improved.
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Conclusions of the EET member from Poland (Mr. Maciej Grzonka):
• A new element of BD 2016 was the seminar which took place one day before the exercise, and was connected with the briefing and captains meeting. In my opinion the organization of seminar was a good idea. Some good presentations with useful content were presented to the participants (e.g. presentation from the Danish colleague which covered the topic of outsourcing oil pollution response vessels). The presentations were also an opportunity to share our work with people who normally are not involved in the oil pollution response. In the future the organizers might only consider to make the seminar shorter, and maybe without so many presentations. • The alerting phase of the exercise was conducted through the internet network using CECIS, SafeSeaNet and e-mails. The Organizers informed that due to some technical problems with the internet server in MRCC Klaipeda, some of the messages send were received with a significant delay. • Excellent logistics for the observers. The organizers provided the possibility to view both the maritime and the shoreline part of the exercise. Moreover, the organizers arranged a hot meal for all of the observers between both parts of the exercise. The only drawback was that because of tight schedule, observers had only limited time to view the progress of both parts of BD 2016 and did not get the chance to see the whole complexity of the exercise scenario. • Joint Latvian and Lithuanian responders working together on the shoreline – the logistical issues involved in sending shoreline equipment and personnel abroad are much more complicated than when we are sending our response vessels, so it is really impressive that our colleagues from Lithuania and Latvia managed to work together, side by side on the beach near Klaipeda. • In the maritime operational phase of the exercise, I liked the idea of unexpected changes to the vessels work teams, which was not announced earlier on the captains meeting. It made the operational part more realistic. • The organizers originally had the idea, that vessels participating in BD 2016 should come directly to the exercise area, and start the oil collecting operation immediately after they reported to the SOSC on their arrival. This would make the scenario even more realistic, but as it was told during the briefing, many of the participating vessels had a long distance to travel and where in the need of resupplying and as a result most of the participating vessels arrived in Klaipeda one day before the exercise. In the end most vessels travelled to the exercise area in a convoy, whereas other were waiting on anchor near the exercise area. Vessels which were waiting at the anchorage area should have been informed earlier what kind of equipment should they prepare for the exercise instead of just waiting for the rest of the vessels who departed from Klaipeda. • For the second year in a row no response vessels or equipment from Russia or EMSA participated in the Balex Delta exercise, which is a disappointment because they are both important players in the Baltic Sea oil pollution response capacity. • As the shoreline part of the exercise is every year becoming a more and more important part of the Balex Delta, we should consider to separate both parts of the exercise into different days. The increasing complexity of the shoreline part is becoming a tough challenge for the organizers. Combing together the shoreline with the maritime part is becoming difficult not only operationally but also logistically and it puts a lot of pressure on the organizers to prepare strict schedules for both parts of the exercise. We have to remember that in many cases only a small group of people are responsible for the planning and organizing of BD, and that in the same time they have to fulfill their regular duties at work. At the end I would like to pay tribute to the work of the organizers from the Lithuanian Navy (especially Mr. Igor Kuzmenko). Thank You for the possibility of being a part in a well-organized and successful exercise. Despite working in a small team, You managed to prepare and conduct not only a large scale operational exercise with both maritime and shoreline parts, but also a very successful social meeting. BALEX DELTA 2016 Report from Russian delegation Exercise was performed according to Scenario. Briefing at first day was very meaningful, but it took a long time. In future presentations are suggested to be shorter – no more than 5 minutes. Also it is suggested to reduce number of speakers. Exercise organizers made very good work about logistics for observers. Hotel accommodation, transfer on Exercise and hot meals between stages on shore and at sea were implemented perfectly. It is necessary to say that very busy work schedule for observers didn’t allow to see sea stage of Exercise in full scale. Observers should be able to see optional only shore stage or only sea stage of Exercise, but completely. Exercise gave an opportunity for its participants and observers to see conditions of vessels and oil spill combating equipment at sea and on shore from their Exercise colleagues. Actual actions of rescuers on shore from moment of arrival till oil spill combating work start were shown. At the end I would like to give a respect for work of Exercise organizers from Lithuania. Thank You for possibility of participation in well organized and successfully performed Exercise. Although You have small team You managed to prepare and perform not only full scale Exercise with sea and shore stages, but also very successful cultural part of Exercise.
Best Regards, Alexei Pavlov, chief specialist, emergency rescue and oil spill combating division, MRS 15 July, 2016 Moscow, Russian Federation
Klaipeda, Lithuania 20-23.06.2016 General Programme
2016
Contents
List of contents 2 1 Chapter - General information 3 2 Chapter - Participating units 6 3 Chapter - Exercise schedule 7 4 Chapter - Pilot&Port 8 5 Chapter - Communications 9 6 Chapter - Observers 9 7 Chapter - Exercise debriefing 10 8 Chapter - Social event 10 9 Chapter - Rowing Competition 10 10 Chapter - Contact information 10 ANNEX NR. 1 - SEMINAR AGENDA 11 ANNEX NR. 2 - EXERCISE AREA 12 ANNEX NR. 3 - KLAIPEDA PORT PLAN 13 ANNEX NR. 4 - PILOTING ORDERS AND BERTHING PLANS 14 ANNEX NR. 5 - LOCATION MAP 17 ANNEX NR. 6 - LOGISTIC INFORMATION 18 ANNEX NR. 7 - RESPONSE VESSELS AND EQUIPMENT 20 ANNEX NR. 8 - INFORMATION FOR OBSERVERS 25 ANNEX NR. 9 - HELCOM RESPONSE GRID 27 ANNEX NR. 10 - REGISTERED OBSERVERS 28
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1 General Information
Balex Delta 2016 international HELCOM Baltic Sea oil spill response exercise will be held on June 20- 22, 2016 in the Lithuanian territorial waters in the vicinity of Port of Klaipeda.
Name of the Exercise: Balex Delta 2016
Type of the exercise: Operational (DELTA)
Organizer (sea): Maritime Rescue Coordination Centre of the Lithuanian NAVY
Chief coordinator (sea): Mr. Igor Kuzmenko
Organizer (shore): Klaipeda City Fire and Rescue Service
Chief coordinator (shore): Mr. Kastytis Gedminas
Exercise Language: English
1.1 Aims of the Exercise
The aim of this exercise is to test the alarm procedures and the response capability of the Contracting Parties as well as national alarm procedures. To test and train the staff functions and the cooperation between combating units (including the combating equipment onboard the vessels) of the Contracting Parties. To test the national shoreline cleanup capabilities and alert procedures. In addition the exercise will have a main focus on communication between the involved units as well as the interaction between offshore response units and shoreline cleanup units.
1.2 Time Zone
The time zone used in the schedule and during the exercise will be the Lithuanian Local Time (LT) (Central European Summer Time = UTC + 3 hrs).
1.3 Exercise Period
Exercise period is June 20-22, 2016.
Practical seminar (see annex 1) will take place on June 20 (start form 14:30 LT) at the AMBERTON KLAIPEDA Hotel (Naujojo Sodo g. 1C, Klaipeda). June 20 is also for the alarm phase (table-top) part of the exercise. Exercise short pre-sail meeting for the captains of participating vessels and registered observers will take place on June 20 (start form 18:00 LT) at the AMBERTON KLAIPEDA Hotel. See ANNEX 5 – LOCATION MAP. Lithuanian NAVY will organize bus transportation for captains from Cruise and Naval Vessel Quay to short Pre-sail meeting.
Operational phase (both maritime and shoreline) of the Exercise will take place on Tuesday, June 21, from 09:00 till 15:00 (LT). Alternatively due to the weather conditions the maritime phase of the exercise would be postponed until Wednesday, June 22, from 09:00 - 15:00
Exercise Debriefing will take place after the operational part of the exercise on June 21 (start at 18:00 LT) at the AMBERTON KLAIPEDA Hotel. See ANNEX 5 – LOCATION MAP.
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Social Event for the participating crews, shoreline part participants and registered observers will take place after the debriefing of the exercise in hale “Vakaris” in AMBERTON KLAIPEDA Hotel (Naujojo Sodo g. 1C, Klaipeda) from 19:00 till 23:00.
Rowing Competition will take place on June 22 from 10:00 till 12:00 at the Klaipeda Masters Rowing Club in Klaipeda. Alternatively due to the weather conditions and the decision to postpone the maritime phase of the exercise until Wednesday, June 22, the rowing competition would be carried on Tuesday, June 21 from 16:00 - 18:00.
1.4 Exercise Area
The Exercise Area at sea will be located in the Lithuanian Territorial Waters to the North from the outer roads of Port of Klaipeda (Between Palanga City and Klaipeda City. The exercise area will be divided between strike teams – details about the strike teams will be reported to the captains of the participating vessels during the STARTEX on Tuesday, June 21. Each participating country is requested to nominate a National On-Scene Commander (NOSC). Based on the weather conditions and results of aerial surveillance and oil drift forecasts, the SOSC will order the working area, tasks and working formation for each team.
Coordinates of the exercise area at sea (see ANNEX NR. 2): A. φ 55°48’00 N, λ 020°48’00 E B. φ 55°54’00 N, λ 020°48’00 E C. φ 55°54’00 N, λ 021°00’00 E D. φ 55°48’00 N, λ 021°00’00 E
The Exercise Area on the shoreline will be located on the Karkle beach north of the Klaipeda City in front of Zilvitis camp (55°48'16"N 21°44'6"E).
Map LT382001 Baltic Sea – Central Baltic Sea – South Eastern Baltic. Lithuanian Coast and EEZ. Scale 1:200 000 (55o 40`). Lithuanian Maritime Safety Administration, Klapeda. 2nd Edition: 2015.02.09.
HELCOM standard Response Grid to be used. See ANNEX NR. 9 – HELCOM RESPONSE GRID.
1.5 Alert Exercise
The alert (table-top) phase of the exercise will be performed by transmission of a POLREP using the Safe Sea Net (SSN) and the CECIS system for request of assistance from the EU member states. A standard HELCOM POLREP communication procedure will also be activated in accordance with the HELCOM Response Manual (Vol. 1, Chapter 3, Reporting Procedures).
1.6 Exercise Scenerio
In the morning hours on the 20th of June 2016 a collision between the oil tanker "NAFTA" and a trawler "STINTA" has occurred in the North anchorage near Port of Klaipeda (see annex 2). The collision results in an oil spill of approximately 5000 tons crude oil (REBCO, CAS 8002-05-9), which may affect a very sensitive areas including Natura 2000 and the Seaside Regional Park. The trawler suffered minor damage as it rammed the oil tanker perpendicular. The trawler has been able to continue its voyage to the Klaipeda where she will discharge and undergo repairs.The oil tanker has a large gash mainly above the water line. There is no immediate risk for the tanker nor the crew. The tanker is at present anchored near North anchorage (Anchorage Nr. 2) off the port of Klaipeda.
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According to the National Contingency Plan, the coordinating agency, the Maritime Rescue Coordination Center of the Lithuanian NAVY (MRCC) has activated a tier 2 level of response, including the NAVY, Klaipėda State Seaport Authority, private companies at sea and the National State Fire Service and Municipalities on shore. After few hours of oil spill combating action, following the assessment of the risk scenarios, the competent authority decided to rise the response - up to level 3, and requests the international assistance at sea and on shore.
1.7 Weather Conditions
Real time conditions, no tidal currents expected.
1.8 Exercise Evaluation Team
EET members: POLAND Mr. Maciej Grzonka, Maritime Search and Rescue Service LITHUANIA Mr. Igor Kuzmienko, Lithuanian Navy RUSSIA Mr. Sergey Savelyev, Marine Rescue Service of Rosmorrechflot
During the operational phase of the Exercise the EET will decide between themselves their individual tasks and their geographical location(s) during the execution of the exercise.
EET final report will be prepared and presented at the next meeting of HELCOM RESPONSE.
1.9 Simulation of Oil
Imaginary oil slick will be simulated by using popcorn.
1.10 Shoreline Response
The Shoreline Part of the exercise will be organized and conducted by the Klaipeda City Fire and Rescue Service with the help of Klaipėda District Municipality and State fire and rescue service of Latvia. It will be a test of the Lithuanian national capabilities to deal with oil pollution incident on the shoreline. The operational Shoreline part of the exercise will be conducted parallel to the maritime part of the exercise (Tuesday 21 of June).
The main aims of the shoreline part of the exercise are: To test the National contingency plan for pollution oil on the shoreline, To test the mobilization time in case of large scale shoreline pollution incident, To test the equipment capabilities in case of a large scale shoreline pollution incident, To test the organizational formalities involved with starting a large scale shoreline clean up operation, To test logistics involved with starting a large scale shoreline clean up operation.
1.11 Participants ID card
On 20 of June for security reasons organizers will distribute special ID card for all observers and crew members. It will be necessary to have this card for entering to Cruise and Naval Vessel Quay, Observer ship ant to the Social Event.
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1 Participating Units
1.1 Vessels (see annex 7)
Country Vessel name Call sign Crew LxBxD (m.) +observers
1 Finland YOR HYLJE OIMG 18+2 65,0x12,5x3,5 2 Estonia PVL-101KINDRAL KURVITS ESY2101 16 63,9x10,2x4,4
3 Latvia RK-12 VALPAS YLRS 12+2 48,32x8,66x4,5 4 Latvia A-90 VARONIS YLNV 32+3 59,5x11,12x3,69
5 Lithuania SAKIAI LYPK 18 56,61x10,5x4,65 6 Lithuania SOLL TENGIZ LYTJ 9 48,0x13,0x5.8
7 Poland KAPITAN POINC SQRU 13+3 53,37x13,6x4,6 8 Germany MZS ARKONA DBBU 16+1 69,2x14,5x4,5
9 Germany BOTTSAND DRNR 6 46,3x12,0x3,6 10 Denmark BAUNEN (MHV 813) OVMW 11+1/2 24,0x5,6x2,2
11 Denmark SABOTØREN (MHV 851) OVNT 12+1/2 27,4x5,6x2,2
12 Denmark LYØ (MHV 904) OVLD 14+1/2 27,2x5,6x2,2 13 Denmark BOPA (MHV 911) OVLK 11+1/2 27,2x5,6x2,2
14 Denmark GUNNAR SEIDENFADEN SHKH 16 56,0x12,3x4,6
15 Sweden KBV 033 SHKH 8 52,12x10,4x3,3
1.2 Shoreline Response Units
Organization Responders 1. Klaipeda City Fire and Rescue Service 44 2. Mazeikiai Object Fire and Rescue Service 4 3. State fire and rescue service of Latvia 10
4. Klaipėda District Municipality 10
5. Gargzdai Municipality Fire Service 13
6. Police 2 7. Ambulance 2 8. Klaipėda State Seaport Authority 11 9. Company Hidrostatyba 1 10. Company Vežeta 1
11. Seaside Regional Park 1
12. Kretingale parish 10 13. Lithuania NAVY 11
2.3 Air surveillance Unit
Lithuanian Air Force SAR helicopter - Eurocopter AS365N3+ Dauphin
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3. Exercise Schedule
Time LT (UTC +3)
LOCAL EVENTS REMARKS TIME June 20 14:00 Rendezvous at Klaipeda port anchorage area VTS Area, Reporting required 14:30 BALEX DELTA 2016 Practical seminar See Annex 1 –SEMINAR (AMBERTON KLAIPEDA Hotel) AGENDA 15:00 Ships piloted to Cruise and Naval Vessel Quay See Annex 3 – KLAIPEDA PORT 17.00 Ships moored at Cruise and Naval Vessel Quay PLAN See Annex 4 – PILOTING ORDERS AND BERTHING PLANS (JUNE 20) 17:30 Bus transportation for captains from Cruise and See ANNEX 5 – LOCATION Naval Vessel Quay to short Pre-sail meeting. MAP Free time June 21 07.00 Ships in port departing to the exercise area See Annex 4 - PILOTING ORDERS AND BERTHING PLANS (JUNE 21) 09.00 All ships arrive at the exercise area - STARTEX See Annex 2 – EXERCISE AREA. STARTEX announced by MRCC of the Lithuanian NAVY Division in strike teams by SOSC 09.00 Bus transportation for observers from the hotel Bus signed "BALEX DELTA" directly to to Shoreline exercise area 09.30 Bus arrive at the Shoreline exercise area Observers interesting only in shoreline exercise can stay in Shoreline exercise area. Bus transportation will be organized AT 15:00 LT. 11:00 Bus transportation for observers from Shoreline Dinner exercise area to Lithuanian NAVY Headquaters 12:00 Bus transportation for observers from Ship takes observers on Lithuanian NAVY Headquaters to Cruise and board: previous registration Naval Vessel Quay, directly to the observer ship required 13.30 Observer ship arrive at the exercise area See Annex 2 – EXERCISE AREA 15.00- ENDEX ENDEX announced by MRCC of 15:30 the Lithuanian NAVY
16.00 All ships gather at Klaipeda port anchorage area See Annex 4 - PILOTING and piloted to Cruise and Naval Vessel Quay ORDERS AND BERTHING PLANS (JUNE 21) 16.30 Observer ship returning to Cruise and Naval Bus signed "BALEX DELTA" Vessel Quay and bus transportation for observers from Cruise and Naval Vessel Quay to the hotel 17.30 All ships moored at Cruise and Naval Vessel See Annex 4 - PILOTING 7
Quay. Bus transportation for captains from ORDERS AND BERTHING Cruise and Naval Vessel Quay to Debriefing. PLANS (JUNE 21) Bus signed "BALEX DELTA” 18.00 Debriefing See ANNEX 5 – LOCATION MAP 19.00 Social Event Hale “Vakaris” in AMBERTON 23.00 KLAIPEDA Hotel. See ANNEX 5 – LOCATION MAP
June 22
09.40 Rowing teams will meet and walk to the Meeting point - Entrance to competition place the Cruise and Naval Vessel Quay, See ANNEX 5 – LOCATION MAP 10.00- Helcom Trophy rowing competition River Dane near Sailing vessel 12.00 “Meridianas” 12.00- Open ships for Klaipeda city citizens Cruise and Naval Vessel Quay 14.00 Free time
June 23
10:00 Ships in port departing to home ports See Annex 4 - PILOTING ORDERS AND BERTHING PLANS (JUNE 22/23)
4. Pilot & Port
2 hours prior to the arrival to buoy No. 1, the ship’s master shall advise the Vessel Traffic Service of the Port Authority (hereinafter – Klaipeda VTS) on VHF Channel 9 (call sign “Klaipėda radio-5”) about the name of the vessel and the draught in fresh water. Following such a notice, the ship’s master shall maintain continuous communication with the VTS, provide real-time information on navigational peculiarities, and also follow instructions given by the VTS. Prior to entering the Port of Klaipeda all vessels shall establish radio contact VHF Ch 9 with Klaipeda VTS and after reporting that the vessel is taking part in Balex Delta Exercise the entering vessel shall follow further instructions of Klaipeda VTS. Rendezvous point: Klaipeda Port anchorage area. The areas designated for anchorage of vessels at the outer reids shall be limited by the following coordinates (WGS 84): Area 1: 55° 48' 00'' N 20° 50' 00'' E 55° 48' 00'' N 20° 53' 12'' E 55° 45' 48'' N 20° 52' 12'' E 55° 45' 48'' N 20° 50' 00'' E Area 2: 55° 43' 42'' N 20° 50' 00'' E 55° 43' 42'' N 20° 52' 00'' E 55° 41' 48'' N 20° 52' 00'' E 55° 41' 48'' N 20° 50' 00'' E Piloting by groups from rendezvous point to Cruise and Naval Vessel Quay, Annex 4. According to Port Rules it is obligatory for all vessels with the length over 24 m to use a pilot to enter Port of Klaipeda. According to Klaipeda Harbour regulations, ships entering/exiting the harbour have to use pilots. Depending on pilots availability, ships arriving in a group of 4-5, can use one pilot on board the first ship of the group. Pilotage fees will be charged from units. 8
For the departure on 22 of June the units must contact independently with the Klaipeda VTS to order pilot or pilot could be ordered via ships agent, which is contracted by Sending Nation. Pilot must be ordered in advance at least 24h before arrival. Ph.: +370 46 499 691, +370 46 310 840. A Pilot boat usually meets a vessel at a Light Buoy No. 1 (Lat. 55° 44‘ N, Long. 21° 00‘ E). It flies the Pilot flag by day and lights prescribed for a Pilot boat by night. Pilots watch is kept throughout 24 hours. In the whole port waters, the maximum set speed of vessels shall not exceed 8 knots. Mooring of vessels according to Annex 4 - Berth Plan. In the port area, vessels shall be shifted from one berth to another by port pilots. Entrance into Lithuanian Territorial Waters has to be arranged in accordance with the standard maritime procedures. Vessels apply for the DIPLOMATIC CLEARANCE in accordance with international regulations and national procedures prior to the exercise. Lithuanian NAVY will assist in optaining DIPLOMATIC CLEARANCES in due time. Border formalities will be provided by the Lithuanian State Border Guard Service. For more information related to the navigation please use the Klaipeda state seaport shipping rules - http://www.portofklaipeda.lt/regulations/level2/Laivybos-taisykles_1/28 No general harbor fees will be charged, however port services (such as pilotage, fuel, water, waste, food, agent, etc.) are charged. All services in Klaipeda port are available through the agents. See annex Nr. 6. Participating vessels are requested to inform organizers about they agent in Klaipeda port by email [email protected]
5. Communication
Language used during the Exercise is English. For more practical reason communication channels between participating units will be announced during the STARTEX The first communication between each unit should start with the words “EXERCISE EXERCISE EXERCISE”. Each following message can be done via usual communication. SOSC will be on board of the vessel SAKIAI. Each participating country is requested to nominate a National On-Scene Commander (NOSC) during the exercise. All participating units must hoist HELCOM flags when entering Port of Klaipeda and keep them hoisted during the whole exercise period. Termination of the exercise will be conducted by announcing “ENDEX”.
6. Observers
Participating countries may invite observers (pervious registration required). Observers will be onboard of their national vessels or on the observer ship – M54 “KURŠIS”. The Observer ship will leave the Cruise and Naval Vessel Quay at 12:15 at the day of the exercise (21 of June). M54 “KURŠIS” will take the observers to the exercise area and then return back by 16:30.
For observers who are interested only in the shoreline part of the exercise their will be able to stay. Lithuanian NAVY will organize observers transportation from shoreline exercise to AMBERTON KLAIPEDA hotel at 15:00 LT.
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7. Exercise Debriefing
Observers from contracting parties and captains of the response vessels are expected to participate at the debriefing after the exercise. The Debriefing will take place in the AMBERTON KLAIPEDA Hotel on June 21 at 18:00 hours. The National On Scene Commanders as well as members of the Exercise Evaluation Team are expected to present their oral report and first impressions about the exercise.
8. Social Event
Participating vessel crews, shoreline part participants, registered observers and seminar speakers are invited to Restaurant “Vakaris” in AMBERTON KLAIPEDA Hotel on June 21 at 19:00. Please find annex 5 – “Social Event”, with the instructions how to find AMBERTON KLAIPEDA Hotel.
9. Rowing Competition
The traditional HELCOM Trophy rowing competition will be held on the River Dane near Sailing vessel “Meridianas” on June 22 at 10:00 am (rowings teams will meet at 09:40 near entrance to the Cruise and Naval Vessel Quay). Each participating country is requested to arrange a rowing team consisting of 4 rowers. See annex Nr. 5 – LOCATION MAP.
10. Contacts Information
Chief coordinator of the exercise: Mr. Igor Kuzmenko, MRCC of the Lithuanian NAVY Phone: +370 46 391 256 Mobile: +370 683 58 305 Fax: +370 46 391 259 e-mail: [email protected]
Contact Person: Mr. Eugenijus Valikovas, MRCC of the Lithuanian NAVY Phone: +370 46 391 254 Mobile: +370 618 04675 Fax: +370 46 391 259 e-mail: [email protected]
Media contact person: Mr. Lt (N) Antanas Brencius, Civil-Military Co-operation (CIMIC) Officer, Lithuanian NAVY Phone: +370 46 391 207, Mobile: +370 698 18 196 e-mail: [email protected]
Maritime Rescue Coordination Center of the Lithuanian NAVY Address: N. Uosto 24, Klaipeda, LT-92244, Lithuania Duty officer phones: +370 46 391 257, +370 46 391 258, +370 46 218 107 (reserve) fax: +370 46 391 259, +370 46 391 309 (reserve) e-mail: [email protected]
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ANNEX NR. 1 – SEMINAR AGENDA (AMBERTON KLAIPEDA Hotel)
Monday, 20 June 2016 Time Agenda Item Speaker Organization 14:30 – Introduction Igor Kuzmenko, MRCC of the 14:40 Lithuanian NAVY 14:40 – HELCOM and response related Hermanni Backer Helsinki Commision 15:00 activities 15:00 – Finnish national response capacity Heli Haapasaari Finnish 15:20 Environment Institute 15:20 – Latvian oil spill response strategy Laura Mazmaca State 15:40 Environmental Service of Ministry of Environmental Protection and Regional Development 15:40 – Oiled Wildlife Response trainings for Aleksandra WWF Poland (Blue 16:00 Polish volunteers and authorities Sławska Patrol) 16:20 – Oil spill response - industry good Marta Oil Spill Response 16:40 practice Januszewska Limited 16:40 – Coffee break 17:00 17:00 – Lessons learned at international Wolfgang Knopf Central Command 17:20 exercises within the boundaries of For Maritime Germany as basis for real incidents Emergencies Germany 17:20 – Potential outsourcing of Danish 18:00 response capacity Initial impressions from cooperation Naval Staff, Torben Iversen, with Sundt Air Defence Command Lise Reichstein HELCOM nations use intrinsically safe Denmark cameras for photo taking on LPG tankers 18:00 – Short pre-sail meeting - BALEX DELTA Igor Kuzmenko MRCC of the 18:30 2016 exercise details Lithuanian NAVY
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ANNEX NR. 2 – EXERCISE AREA
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ANNEX NR. 3 – KLAIPEDA PORT PLAN
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ANNEX NR. 4 - PILOTING ORDERS AND BERTHING PLANS
PILOTING ORDER (TWO GROUPS) ON ARRIVAL (JUNE 20) – STARTING AT 15:00 LOCAL TIME 1. BAUNEN (MHV 813) – PILOT ON BOARD (ORDERED BY LIT. NAVY) 2. BOPA (MHV 911) 3. LYØ (MHV 904) 4. KBV 033 – PILOT ON BOARD (ORDERED BY LIT. NAVY)
Approx. 30 min. beake between groups
5. MZS ARKONA – PILOT ON BOARD (ORDERED BY LIT. NAVY) 6. BOTTSAND 7. SABOTØREN (MHV 851) 8. PVL-101 KINDRAL KURVITS – PILOT ON BOARD (ORDERED BY LIT. NAVY)
BERTHING PLAN AT CRUISE AND NAVAL VESSEL QUAY (JUNE 20)
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PILOTING ORDER (ONE GROUP) ON DEPARTURE (JUNE 21) – STARTING AT 07:00 LOCAL TIME 1. SAKIAI 2. PVL-101 KINDRAL KURVITS – PILOT ON BOARD (ORDERED BY LIT. NAVY) 3. BOTTSAND 4. MZS ARKONA – PILOT ON BOARD (ORDERED BY LIT. NAVY) 5. KBV 033 – PILOT ON BOARD (ORDERED BY LIT. NAVY) 6. SABOTØREN (MHV 851) 7. LYØ (MHV 904) 8. BOPA (MHV 911) 9. BAUNEN (MHV 813)
PILOTING ORDER (THREE GROUPS) ON ARRIVAL (JUNE 21) – STARTING AT 16:00 LOCAL TIME 1. VALPAS – PILOT ON BOARD (ORDERED BY LIT. NAVY) 2. SAKIAI 3. BOPA (MHV 911) 4. GUNNAR SEIDENFADEN 5. MZS ARKONA – PILOT ON BOARD (ORDERED BY LIT. NAVY)
Approx. 30 min. beake between groups
6. PVL-101KINDRAL KURVITS – PILOT ON BOARD (ORDERED BY LIT. NAVY) 7. YOR HYLJE 8. SABOTØREN (MHV 851) 9. KBV 033 – PILOT ON BOARD (ORDERED BY LIT. NAVY) 10. LYØ (MHV 904)
Approx. 30 min. breake between groups
11. BAUNEN (MHV 813) 12. BOTTSAND 13. KAPITAN POINC 14. VARONIS – PILOT ON BOARD (ORDERED BY LIT. NAVY)
BERTHING PLAN AT CRUISE AND NAVAL VESSEL QUAY (JUNE 21)
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VESSELS DEPARTURE (JUNE 22) - Unit must contact independently with the Klaipeda VTS to order pilot or pilot could be ordered via ships agent. 1. VARONIS 2. KAPITAN POINC 3. YOR HYLJE 4. PVL-101KINDRAL KURVITS 5. KBV-033
BERTHING PLAN AT CRUISE AND NAVAL VESSEL QUAY (JUNE 22-23)
PILOTING ORDER (ONE GROUPE) ON DEPARTURE (JUNE 23) - STARTING AT 10:00 LOCAL TIME 1. KBV 033 – – PILOT ON BOARD (ORDERED BY LIT. NAVY) 2. SABOTØREN (MHV 851) 3. BOTTSAND 4. BAUNEN (MHV 813) 5. LYØ (MHV 904) 6. VALPAS – PILOT ON BOARD (ORDERED BY LIT. NAVY) 7. MZS ARKONA – PILOT ON BOARD (ORDERED BY LIT. NAVY) 8. GUNNAR SEIDENFADEN 9. BOPA (MHV 911)
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ANNEX NR. 5 – LOCATION MAP
Participating vessel crews, shoreline part participants, registered observers and seminar speakers are invited to Restaurant “Vakaris” in AMBERTON KLAIPEDA Hotel on June 21 at 19:00.
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ANNEX NR. 6 – LOGISTIC INFORMATION
AGENTS, SUPPLY Resupplying in harbour will be arranged through contracted ships agencies during off task period. All necessary resupplying shall be conducted during off task periods. Ships can moor for resupply at Klaipeda harbour alongside Cruise and Naval vessel Terminal quays.
GOLFINAS SHIPPING AGENCY LTD H. MANTO G.22, LT-92131, KLAIPEDA, LITHUANIA TEL./MOB.: +370 672 16760 FAX: +370 46 246568 E-MAIL: [email protected] WEB: http://www.golfinas.lt/
ESTMA KLAIPEDA LTD LIEPU 4, KLAIPEDA, LT-92114, LITHUANIA TEL: +370 46 219 110, agent's phone numbers: +370 659 99943, +370 683 13003 FAX: +370 46 214 724 E-MAIL [email protected], [email protected] WEB: http://www.estma.com/contact/lithuania/
BALTIC MARINE SERVICE LTD KARKLU 9, KLAIPEDA, LT-92243, LITHUANIA PHONE: +370 46 246234, FAX: +370 46 246239 MOB. PHONE +370 698 01941 E-MAIL: [email protected] WEB: www.bms-overseas.com
Electricity 380V (50 Hz) and 440V (60 Hz) are available on the berths, vesseles should pay for electricity. Fresh water connections are available on the berths. All services should be ordered through the ship agents.
Refuelling in harbor will be arranged through contracted ships agencies during off task period(s).
MAINTENANCE AND REPAIR. Maintenance, repair and recovery will be national responsibility. All technical failures and breakdowns have to be reported to SOSC. Nations are encouraged to contribute providing repair and recovery support utilizing their support platforms capabilities.
There are several ship repair companies in Klaipeda. Ships agencies can arrange and facilitate requested repairs. Repair facilities in Klaipeda to be ordered directly or through a shipping agent and financed by the individual nation IAW national regulations.
Garant Service Address: Dubysos str. 27A Location in the Klaipeda sea port LT-91181 Klaipeda, Lithuania Phone: + 370 46 340 940 Fax: + 370 46 344 456 Email: [email protected] http://www.garantservice.lt/ Activity related to the port: engine maintenance & repair, hull & deck repair, certified welding, emergency repair.
Vakaru laivu remontas, JSC Address: Minijos str. 180, Klaipeda.
18
Location in the Klaipeda sea port: Births No. 129 – 140. Phone: +370 46 483 764. Fax: +370 46 483 612. [email protected] http://www.wsy.lt/wsr/ Activity related to the port: Shipbuilding and repair, services of port tugs as well as of floating crane weighing 100 tons.
Klaipedos laivu remontas, SC Address: Pilies str. 4, Klaipeda. Location in the Klaipeda sea port: Near the births No. 27 – 58. Phone: +370 46 490 990. Fax: +370 46 490 999. [email protected] http://ports.lt/en/ Activity related to the port: Vessels maintenance and repair, ships spare parts, cargo handling works, storage, operation of Naval and Cruise ship terminal.
Units will arrange the delivery of spare parts and other supplies directly to the unit in harbor through ships/supply agencies.
SEARCH AND RESCUE. Area of operation of BALEX DELTA 2016 at sea is in the area of responsibility of Maritime Rescue Coordination Center of Lithuanian NAVY (MRCC). All MEDEVAC requests and SAR cases in this area of responsibility at sea and in the Klaipeda harbor will be coordinated by this authority. The same agency is also responsible for pollution control and emergencies at sea in LTU Area of Responsibility.
In case distress call is received by the units at sea, it shall be immediately relayed to the MRCC in order to double check if they already hold this information. MRCC will coordinate SAR operation and assign OSC. SAR Helicopter at 15 min. notice during daylight and 30 min. notice during night time 24/7 based at Nemirseta air station in position 55° 51.7' N 021° 4.8' E
MRCC of the Lithuania NAVY CONTACT DETAILS. Call Sign “Klaipeda Rescue” MMSI: 002770330 Phone: +370 46 391257 +370 46 391257 (alert) GSM: +370 698 18275 Fax: +370 46 391 259 Fax secondary: +370 46 391 309
E-mail: [email protected]
Inmarsat-C: 427799011 (East Atlantic) MF: 2182 kHz – Klaipeda Rescue MF DSC: 2187,5 kHz VHF-Ch.: 16 ch – Klaipeda Rescue VHF DSC: 70 ch Air band: 121,5 MHz – Klaipeda Rescue
19 19
ANNEX NR. 7 - RESPONSE VESSELS AND EQUIPMENT
1. Denmark
2 20
2. Estonia
213
4 22
523
246
ANNEX NR. 8 - INFORMATION FOR OBSERVERS
Accommodation. The organizer has made a pre-booking of 30 rooms for the participants in AMBERTON KLAIPEDA Hotel for the period 20-23 June 2016. Rooms have to be booked by the participants themselves. Please find below hotel reservation form at AMBERTON KLAIPEDA Hotel. Filled reservation form should be send by e-mail: [email protected].
Seminar and social event venue AMBERTON KLAIPEDA Hotel Naujojo sodo 1, LT-92118 Klaipeda Tel. +370 46 404372, Fax +370 46 404373, Mob. +370 698 23308 [email protected]; www.ambertonhotels.com
Seminar will start on June 20 at 2:30 PM. Seminar duration 2-3 hours. On June 21 Green NAVY bus will transport observers from the AMBERTON KLAIPEDA Hotel to shoreline exercise area and then Cruise and Naval Vessel Quay, directly to the observer ship.
Getting from Palanga Airport to Klaipeda City By big red bus Nr.100 http://www.palanga-airport.lt/index.php?id=1004 Bus Nr.100 route is: Palanga airport - Klaipeda bus station (via Palanga bus station) http://www.palanga- airport.lt/?id=1022 Ticket price 1,10 EUR. Ticket sale point - bus driver Bus schedules http://www.stops.lt/klaipeda/#bus/100/a-b/en. A schedule of this bus route shall be lined up with a schedule of arriving and departing flights so as to ensure that the passengers are brought to the airport and picked up from it on time. Bus is available in front of Airport Terminal http://www.palanga-airport.lt/?id=1023
By small bus with plate “KLAIPEDA”. A schedule of this bus route shall be lined up with a schedule of arriving and departing flights so as to ensure that the passengers are brought to the airport and picked up from it on time. Ticket price between 6-9 EUR depends on your destination, bus can deliver you to the directly to the hotel . Ticket sale point - bus driver.
By taxi. You could order taxi from Palanga Airport to hotel by placing indication about you taxi request, flight number and arrival time in your hotel reservation form (Transfer needed). Hotel personnel will order taxi trip for you from Palanga Airport to AMBERTON KLAIPEDA Hotel. Trip takes about 30 min. and costs – 30 EUR.
Also taxi is available in front of Airport Terminal. A trip to to Klaipeda takes about 30 min. or you can order taxi by tel. +370 601 97 699 (Palanga / EN speaking).
In case of any questions contact:
Kind regards,
Igor Kuzmenko Lithuanian NAVY Maritime rescue coordination centre Deputy chief for Environment protection Work.: +370 46 391 256 Fax: +370 46 391 259 Mobile: +370 683 58305 E-mail: [email protected] 25 7
KLAIPĖDA LITHUANIA 20th – 22nd JUNE, 2016 HOTEL RESERVATION FORM
Reservation code: BALEX DELTA 2016
Reservations are made individually submitting reservation form to the hotel not later than 1th June 2016. Reservation requests received after 1th June 2016 will be confirmed upon availability. Reservations are not definite until confirmation document is received from the Hotel
Surname: First name: Phone: E-mail: Arrival Date: (m/d/y) Departure Date: (m/d/y) Room rate Standard single room Eur Luxury class single room Eur
Credit Card nuber:______Exp.Date______Needed Invoice : Yes No
If Yes, please send company information: Company Name: Address: Company code: VAT code: Contact:
Transfer needed: Yes No
Flight details:
Signature Print Name: Date:
The above rates are inclusive of bed, full breakfast, service charge, tax and WIFI.
All reservations must be submitted by email by the 1th June 2016. Unsold rooms will be released back to the hotel for immediate sale.
Availability is not guaranteed – the rooms are on a 1st come 1st booked basis. The contact fax number is +370 46 404373 and email address is [email protected]. All reservations will then be confirmed back to each guest in writing by fax/email Cancellation Policy is 2 working days prior to arrival. Cancellation thereafter will incur a 100% cancellation charge.
Should you have any queries, please do not hesitate to contact: Ernesta Bažanovienė Reservation Manager Ph. No. +370 46 404370 [email protected]
AMBERTON KLAIPEDA Hotel Naujojo sodo 1, LT-92118 Klaipėda Tel. +370 46 404372, Fax +370 46 404373, Mob. +370 698 23308 [email protected]; www.ambertonhotels.com 826
ANNEX NR. 9 – HELCOM RESPONSE GRID
1. Be sure that all units use seacharts of the same scale. 2. Place the reference point in the given position. 3. Mark your response area.
NORTH
A1 A2 A3 A4 A5 A6 A7 A8
B1 B2 B3 B4 B5 B6 B7 B8
C1 C2 C3 C4 C5 C6 C7 C8
D1 D2 D3 D4 D5 D6 D7 D8
E1 E2 E3 E4 E5 E6 E7 E8
F1 F2 F3 F4 F5 F6 F7 F8
G1 G2 G3 G4 G5 G6 G7 G8
H1 H2 H3 H4 H5 H6 H7 H8
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ANNEX NR. 10 – REGISTERED OBSERVERS BALEX DELTA 2016 observers
Name Status Part of the exercise Organization Telephone E-mail 1. Lise Reichstein Observer Maritime (Vessel for Defence Command Denmark +45 50848742 [email protected] Observers) 2. Anders Udéhn Observer Shoreline clean-up Swedish Civil Contingencies +46 768 699 699 [email protected] Agency 3. Markus Santasalo Observer Maritime (National vessel) Finnish Environment Institute +358 295 251 888 [email protected] 4. Heli Haapasaari Observer Maritime (Vessel for Finnish Environment Institute +358 40 1793050 [email protected] Seminar Observers) speaker 5. Vedran Martinic Observer Maritime (Vessel for Adriatic Training and Research +385 51 440 170 [email protected] Observers) Centre for accidental marine pollution preparedness and response 6. David Falk Observer Shoreline clean-up Balex Delta 2018 planning group +46 10 224 17 04 [email protected] (Sweden) 7. Jimmy Soerensen Observer Maritime (Vessel for Defence Command Denmark +45 28105144 [email protected] Observers), Shoreline clean-up 8. Sonja Dobo Observer Shoreline clean-up Swedish Civil Contingencies +46708108279 [email protected] Agency 9. Iain Harrison Observer Maritime (Vessel for International Tanker Owners +44 207 566 6970 [email protected] Observers) Pollution Federation (ITOPF) 10. Pär Bergman Observer Maritime (Vessel for Swedish Coastguard +46702915102 [email protected] Observers) 11. Lars Hillerström Observer Shoreline clean-up Swedish Civil Contingencies +46705414053 [email protected] Agency 12. Knopf Wolfgang Observer Maritime (National vessel) Central Command for Maritime +49 4721 567 486 [email protected] Emergencies (CCME) – Germany 13. Pernilla Stahle Observer Maritime (Vessel for Swedish Coastguard +46 709 51 41 99 [email protected] Observers) 14. Aleksei Pavlov Observer Maritime (Vessel for Marine Rescue Service of +7 495 626 18 07 [email protected] Observers) Rosmorrechflot 15. Sergey Samsonov Observer Maritime (Vessel for Marine Rescue Service of +7 905 244 65 08 [email protected] Observers) Rosmorrechflot 16. Sergey Savelyev EET Maritime (Vessel for Marine Rescue Service of +7 921 945 10 74 [email protected] member Observers) Rosmorrechflot 17. Kevin Bond Observer Shoreline clean-up AS DESMI +44 7581077366 [email protected] 18. Anders Frishøj Observer Maritime (National vessel) Naval Home Guard - Denmark +45 7216 3612 [email protected] 19. Carsten Aagaard Observer Maritime (National vessel) Naval Home Guard - Denmark +45 4219 2485 [email protected]
28 Rasmussen 20. Mogens Timler Observer Maritime (National vessel) Naval Home Guard - Denmark +45 6128 0165 [email protected] 21. Troels Bo Rønsbro Observer Maritime (National vessel) Naval Home Guard - Denmark +45 7216 3614 [email protected] Sode 22. Alexander von Observer Maritime (Vessel for Swedish Coastguard +46 70879 34 56 [email protected] Buxhoeveden Observers) 23. Laura Mazmaca Observer, Maritime (Vessel for State Environmental Service +371 29544526 [email protected] Seminar Observers), Shoreline of Ministry of Environmental speaker clean-up Protection and Regional Development 24. Normunds Observer Shoreline clean-up State fire and rescue service of +371 67075922 [email protected] Plegermanis Latvia 25. Kristaps Eklons Observer Shoreline clean-up State fire and rescue service of +371 67075922 [email protected] Latvia 26. Ints Selis Observer Shoreline clean-up State fire and rescue service of +371 67075922 [email protected] Latvia 27. Mursals Kerimovs Observer Shoreline clean-up State fire and rescue service of +371 67075922 [email protected] Latvia 28. Romans Observer Shoreline clean-up State fire and rescue service of +371 67075922 [email protected] Andrijauskas Latvia 29. Andrejs Krauklis Observer Shoreline clean-up State fire and rescue service of +371 67075922 [email protected] Latvia 30. Torben Iversen Observer Maritime (Vessel for Naval Staff, Defence Command +4522878280 [email protected] Observers) Denmark 31. Joao Filipe Mota Observer Maritime (Vessel for Portuguese Marine Pollution +351 919 992 641 [email protected] Duarte Observers) Response Directorate 32. Pekka Parkkali Observer Maritime (Vessel for The Finnish Border Guard +358504560779 [email protected] Observers) Headquarters 33. Michal Krause Observer Maritime (Vessel for WWF Blue Patrol volunteers +48 795 536 009 [email protected] Observers), Shoreline clean-up 34. Aleksandra Observer, Maritime (Vessel for WWF Blue Patrol volunteers +48 608 823 636 [email protected] Slawska Seminar Observers), Shoreline speaker clean-up 35. Konrad Observer Maritime (Vessel for WWF Blue Patrol volunteers +48 785 855 945 [email protected] Wrzecionkowski Observers), Shoreline clean-up 36. Maciej Grzonka Observer Maritime (Vessel for Maritime Search and Rescue +48 58 660 76 37 [email protected]
3 29
Observers) Service 37. Antoni Potocki Observer Maritime (National vessel) Maritime Search and Rescue +48 58 660 76 37 [email protected] Service 38. Marta Januszewska Observer Maritime (Vessel for Oil Spill Response Limited +44 787 688 5612 [email protected] Observers) 39. Hermanni Backer Observer Maritime (Vessel for Helsinki Commision +358 46 850 9199 [email protected] Seminar Observers)
speaker
40. Johanna Laurila Observer Maritime (Vessel for Helsinki Commision +358 40 523 8988 [email protected] Observers) 41. James Storey Observer Maritime (Vessel for Oil Spill Response Limited +44 7769 278 145 [email protected] Seminar Observers) speaker 42. Erwin Mazur Observer Shoreline clean-up Regional Headquarters of the +48 533 345 998 [email protected] State Fire Service in Gdansk 43. Jolanta Malec Observer Maritime (Vessel for Maritime Office in Słupsk +48 694 464 209 [email protected] Observers) 44. Julita Osadowska Observer Maritime (National vessel) Ministry of Maritime Economy +48 22 583 85 97 [email protected] and Inland Nawigation 45. Prokop Piotr Observer Shoreline clean-up Maritime Office in Szczecin +48 661 967 906 [email protected] 46. Ewa Makowska Observer Maritime (National vessel) Ministry of Maritime Economy + 48 22 583 85 90 [email protected]
and Inland Navigation
47. Liva Veita Observer Maritime (Vessel for Latvian Coast Guard +371 26668952 [email protected] Observers)
Important remark: Due limitations Lithuanian NAVY vessel M54 will take on board only observers who are priviosly indicated in the observer registration form - Maritime (Vessel for Observers) or Maritime (Vessel for Observers), Shoreline clean-up.
30 4