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Open Session Meeting Agenda Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 Page 1 of 124 Board of Governors Open Session Meeting Agenda Tuesday, November 24, 2020 Meetings to be held via the Zoom Conference System (www.zoom.us) 9:00am-9:10am • To join the meeting, click HERE • Meeting ID: 650 5160 5949 • To join by phone dial: 1-778-907-2071 (Vancouver) and use meeting ID: 650 5160 5949# **please note that long distance charges may apply 10:35am-12:00pm • To join the meeting, click HERE • Meeting ID: 691 2777 3815 • To join by phone dial: 1-778-907-2071 (Vancouver) and use meeting ID: 691 2777 3815# **please note that long distance charges will apply We respectfully acknowledge that we are meeting on the unceded traditional lands of the Indigenous people who have inhabited and used the lands since time immemorial. Related Time Pages APPROVAL OF AGENDA Recommended Motion: 9:00am “BE IT RESOLVED THAT the November 24, 2020, Okanagan College Board of Governors Open session meeting agenda is approved.” INTRODUCTION OF NEW MEMBERS 9:05am OATH OF OFFICE DECLARATION OF CONFLICT CONSENT AGENDA 10:35am Recommended Motion: “BE IT RESOLVED THAT the Consent Agenda be approved as presented.” Previous Minutes – September 29, 2020 6-9 Written Reports 5.2.1. President’s Report (J. Hamilton) 10-11 Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 Page 2 of 124 Related Time Pages Approvals 5.3.1. Board Observers Recommended Motion: “BE IT RESOLVED that the be following persons be appointed as Board Observers for a one-year term from November 24, 2020 to November 23, 2021: Sharon Mansiere, representing Okanagan College Faculty Association (OCFA), Cam McRobb, representing BCGEU Vocational Instructors, Paula Faragher, representing BCGEU Support Staff, Inga Wheeler, representing Okanagan College Admin. Association Erica Stewart, representing Okanagan College Admin. Association Jordyn Battista, Student Representative for Central Okanagan, and Lorreine Stanley, Student Representative for South Okanagan, and Evan Smith, Student Representative for Shuswap/Revelstoke.” Information 5.4.1. Annual Policy Report 12 5.4.2. Annual Meeting Schedule 13 Recommended Motion: “BE IT RESOLVED that the Okanagan College Board of Governors approve the Meeting Schedule for 2021.” ELECTION OF CHAIR AND VICE CHAIR (C. Morcom) BUSINESS ARISING FROM THE MINUTES NEW BUSINESS/PRESENTATIONS Student Satisfaction Survey (MK. Oliver) 14-64 10:40am Finance, Audit and Risk Review Committee 11:00am 8.2.1. Chair Report (D. Safinuk) 8.2.2. International Tuition (D. Safinuk) 65-69 Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve an increase of 2 per cent to international tuition, effective September 2021, as recommended by the Finance, Audit and Risk Review Committee.” Governance Committee 70-72 11:10am 8.3.1. Chair Report (S. Cook) 8.3.2. Terms of Reference 11:20am HR Committee 8.4.1. Chair Report (T. Lee) Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 Page 3 of 124 Academic Schedule Policy (A. Hay) 73-77 11:25am Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve an exemption to the Academic Schedule Policy to allow 2020/2021 Winter Semester classes to begin on January 11, 2021, as recommended by Education Council.” Education Council (C. Newitt) 78-97 11:30am 8.6.1. Program Revisions Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Bookkeeping Certificate as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Bachelor of Business Administration – Marketing Specialty as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Post – Baccalaureate Diploma in Marketing as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Commercial Aviation Diploma as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Audio Engineering and Music Production Certificate as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions AutoCAD Certificate as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Medical Device Reprocessing Certificate as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Nursing Unit Assistant Certificate as recommended by Education Council and as presented.” Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 Page 4 of 124 Related Time Pages Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Occupational Health and Safety Certificate as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Dental Office Administrative Assistant Certificate as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Bachelor of Business Administration – Accounting Specialty as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Post Baccalaureate Diploma in Accounting as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Culinary Management Diploma as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Tourism Management Diploma as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Bachelor of Business Administration – Tourism and Hospitality Management Specialty as recommended by Education Council and as presented.” 8.6.2. Academic Schedule(s) 98-102 11:35am Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the Adult Special Education, Certified Dental Assistant, English Language, Human Service Work Diploma, Pharmacy Technician Certificate, Therapist Assistant Diploma, and Early Childhood Education Diploma schedules as recommended by Education Council and as presented.” Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 Page 5 of 124 Related Time Pages VERBAL REPORTS Board Chair Report (G. Morgan) 11:40am President’s Report (J. Hamilton) INFORMATION Fall Stable Enrolment Report (A. Hay) 103-125 11:50am TOPICS FOR NEXT MEETING FOR THE GOOD OF THE BOARD ADJOURNMENT 12:00pm Important Dates: Next regular Board meeting: January 26, 2021 Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 Page 6 of 124 Board of Governors Open Meeting Minutes - Draft Tuesday, September 29, 2020, 9:00 a.m. – 9:10 a.m. / 10:30 a.m. – 12:00 p.m. Meeting to be held via the Zoom BOARD MEMBERS PRESENT: • Juliette Cunningham, Vice Chair (Acting Chair) • Andrea Alexander • JoAnn Fowler • Tina Lee • Dale Safinuk • Karley Scott • Sophie Chai • Devin Rubadeau • Marcel Beerkens REGRETS: • Gloria Morgan, Chair • Shelley Cook OTHER STAFF: • Curtis Morcom, Vice President, Employee & Corporate Services • Andrew Hay, Provost and Vice President, Academic • Meri Kim Oliver, Vice President, Students • Allan Coyle, Associate Vice President, External and Strategic Initiatives GUESTS: • Helen Jackman, Executive Director, Okanagan College Foundation OBSERVERS: • None ACTION Quorum was established and the meeting was called to order at 9:01 a.m. It was respectfully acknowledged that the meeting was held on the unceded traditional lands of the Indigenous people who inhabited and used the lands since time immemorial. INTRODUCTION OF NEW MEMBERS OATH OF OFFICE The Oath of Office was taken and signed by Andrea Alexander and JoAnn Fowler. The signed copy will be retained in the Board Office. Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 Page 7 of 124 ACTION APPROVAL OF AGENDA Motion: K. Scott/ D. “BE IT RESOLVED THAT the September 29, 2020, Okanagan College Board of Dale Safinuk Governors Open session meeting agenda is approved”. CARRIED SIGNING OF CODE OF CONDUCT AND ACKNOWLEDGEMENT OF THE CHARTER OF EXPECTATIONS It was noted that the Code of Conduct is signed on an annual basis by all members. This was done and filed with the Board Office. DECLARATION OF CONFLICT No conflicts were declared Meeting reconvened at 10:32 a.m. CONSENT AGENDA Motion: “BE IT RESOLVED THAT the Consent Agenda be approved as presented”. A. Alexander/ K. Scott Minutes – June 23, 2020 CARRIED Written Reports 6.2.1. President’s Report (J. Hamilton) BUSINESS ARISING FROM THE MINUTES No business was arising from the minutes. NEW BUSINESS/PRESENTATIONS Okanagan College Foundation Annual Report Helen Jackman, Director of Advancement provided highlights from the annual reports included
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