Open Session Meeting Agenda

Board of Governors Open Session Agenda Pkg - Nov. 24, 2020

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Board of Governors

Open Session Meeting Agenda

Tuesday, November 24, 2020

Meetings to be held via the Zoom Conference System (www.zoom.us)

9:00am-9:10am

•••

To join the meeting, click HERE Meeting ID: 650 5160 5949 To join by phone dial: 1-778-907-2071 (Vancouver) and use meeting ID: 650 5160 5949#

**please note that long distance charges may apply

10:35am-12:00pm

•••

To join the meeting, click HERE Meeting ID: 691 2777 3815 To join by phone dial: 1-778-907-2071 (Vancouver) and use meeting ID: 691 2777 3815#

**please note that long distance charges will apply
We respectfully acknowledge that we are meeting on the unceded traditional lands of the Indigenous people who have inhabited and used the lands since time immemorial.

Related Pages
Time

APPROVAL OF AGENDA

Recommended Motion:

9:00am 9:05am

“BE IT RESOLVED THAT the November 24, 2020, Okanagan College Board of Governors Open session meeting agenda is approved.”

INTRODUCTION OF NEW MEMBERS OATH OF OFFICE DECLARATION OF CONFLICT CONSENT AGENDA

10:35am

Recommended Motion:

“BE IT RESOLVED THAT the Consent Agenda be approved as presented.”

6-9

Previous Minutes – September 29, 2020 Written Reports

5.2.1. President’s Report (J. Hamilton)

10-11

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Time

Approvals

5.3.1. Board Observers

Recommended Motion:

“BE IT RESOLVED that the be following persons be appointed as Board Observers

for a one-year term from November 24, 2020 to November 23, 2021:
Sharon Mansiere, representing Okanagan College Faculty Association (OCFA), Cam McRobb, representing BCGEU Vocational Instructors, Paula Faragher, representing BCGEU Support Staff, Inga Wheeler, representing Okanagan College Admin. Association Erica Stewart, representing Okanagan College Admin. Association Jordyn Battista, Student Representative for Central Okanagan, and Lorreine Stanley, Student Representative for South Okanagan, and Evan Smith, Student Representative for Shuswap/Revelstoke.”

Information

5.4.1. Annual Policy Report 5.4.2. Annual Meeting Schedule

12 13

Recommended Motion:

“BE IT RESOLVED that the Okanagan College Board of Governors approve

the Meeting Schedule for 2021.”

ELECTION OF CHAIR AND VICE CHAIR (C. Morcom) BUSINESS ARISING FROM THE MINUTES NEW BUSINESS/PRESENTATIONS

Student Satisfaction Survey (MK. Oliver) Finance, Audit and Risk Review Committee

14-64 65-69

10:40am 11:00am

8.2.1. Chair Report (D. Safinuk) 8.2.2. International Tuition (D. Safinuk)
Recommended Motion:

“BE IT RESOLVED THAT the Okanagan College Board of Governors

approve an increase of 2 per cent to international tuition, effective September 2021, as recommended by the Finance, Audit and Risk Review

Committee.”

Governance Committee

8.3.1. Chair Report (S. Cook) 8.3.2. Terms of Reference

70-72

11:10am 11:20am

HR Committee

8.4.1. Chair Report (T. Lee)

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73-77 78-97

11:25am

Academic Schedule Policy (A. Hay)

Recommended Motion:

“BE IT RESOLVED THAT the Okanagan College Board of Governors approve an

exemption to the Academic Schedule Policy to allow 2020/2021 Winter Semester classes to begin on January 11, 2021, as recommended by Education Council.”

11:30am

Education Council (C. Newitt)

8.6.1. Program Revisions
Recommended Motion:

approves the program revisions Bookkeeping Certificate as

recommended by Education Council and as presented.”

Recommended Motion:

approves the program revisions Bachelor of Business Administration – Marketing Specialty as recommended by Education Council and as

presented.”

Recommended Motion:

approves the program revisions Post – Baccalaureate Diploma in

Marketing as recommended by Education Council and as presented.”

Recommended Motion:

approves the program revisions Commercial Aviation Diploma as

Recommended Motion:

approves the program revisions Audio Engineering and Music Production

Certificate as recommended by Education Council and as presented.”

Recommended Motion:

“BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions AutoCAD Certificate as recommended by

Education Council and as presented.”

Recommended Motion:

approves the program revisions Medical Device Reprocessing Certificate

as recommended by Education Council and as presented.”

Recommended Motion:

approves the program revisions Nursing Unit Assistant Certificate as

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Time

Recommended Motion:

approves the program revisions Occupational Health and Safety

Recommended Motion:

approves the program revisions Dental Office Administrative Assistant

Recommended Motion:

“BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Bachelor of Business Administration – Accounting Specialty as recommended by Education Council and as

presented.”

Recommended Motion:

approves the program revisions Post Baccalaureate Diploma in

Accounting as recommended by Education Council and as presented.”

Recommended Motion:

approves the program revisions Culinary Management Diploma as

Recommended Motion:

approves the program revisions Tourism Management Diploma as recommended by Education Council and as presented.”

Recommended Motion:

approves the program revisions Bachelor of Business Administration – Tourism and Hospitality Management Specialty as recommended by

Education Council and as presented.”

11:35am

98-102

8.6.2. Academic Schedule(s)

Recommended Motion:

approves the Adult Special Education, Certified Dental Assistant, English Language, Human Service Work Diploma, Pharmacy Technician Certificate, Therapist Assistant Diploma, and Early Childhood Education Diploma schedules as recommended by Education Council and as presented.”

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Time

VERBAL REPORTS

11:40am

Board Chair Report (G. Morgan)

President’s Report (J. Hamilton)

INFORMATION

103-125

11:50am 12:00pm

Fall Stable Enrolment Report (A. Hay)

TOPICS FOR NEXT MEETING FOR THE GOOD OF THE BOARD ADJOURNMENT

Important Dates:

Next regular Board meeting: January 26, 2021

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Board of Governors Open Meeting Minutes - Draft

Tuesday, September 29, 2020, 9:00 a.m. – 9:10 a.m. / 10:30 a.m. – 12:00 p.m. Meeting to be held via the Zoom

BOARD MEMBERS PRESENT:

•••••••••

Juliette Cunningham, Vice Chair (Acting Chair) Andrea Alexander JoAnn Fowler Tina Lee Dale Safinuk Karley Scott Sophie Chai Devin Rubadeau Marcel Beerkens

REGRETS:

••

Gloria Morgan, Chair Shelley Cook

OTHER STAFF:

••••

Curtis Morcom, Vice President, Employee & Corporate Services Andrew Hay, Provost and Vice President, Academic Meri Kim Oliver, Vice President, Students Allan Coyle, Associate Vice President, External and Strategic Initiatives

GUESTS:

•

Helen Jackman, Executive Director, Okanagan College Foundation

OBSERVERS:

•

None

ACTION

Quorum was established and the meeting was called to order at 9:01 a.m.

It was respectfully acknowledged that the meeting was held on the unceded traditional lands of the Indigenous people who inhabited and used the lands since time immemorial.

INTRODUCTION OF NEW MEMBERS OATH OF OFFICE

The Oath of Office was taken and signed by Andrea Alexander and JoAnn Fowler. The signed copy will be retained in the Board Office.

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ACTION

APPROVAL OF AGENDA

Motion:

K. Scott/ D. Dale Safinuk CARRIED

“BE IT RESOLVED THAT the September 29, 2020, Okanagan College Board of Governors Open session meeting agenda is approved”.

SIGNING OF CODE OF CONDUCT AND ACKNOWLEDGEMENT OF THE CHARTER OF EXPECTATIONS

It was noted that the Code of Conduct is signed on an annual basis by all members. This was done and filed with the Board Office.

DECLARATION OF CONFLICT

No conflicts were declared

Meeting reconvened at 10:32 a.m.

CONSENT AGENDA

Motion:

“BE IT RESOLVED THAT the Consent Agenda be approved as presented”.

A. Alexander/
K. Scott CARRIED

Minutes – June 23, 2020 Written Reports

6.2.1. President’s Report (J. Hamilton)

BUSINESS ARISING FROM THE MINUTES

No business was arising from the minutes.

NEW BUSINESS/PRESENTATIONS

Okanagan College Foundation Annual Report

Helen Jackman, Director of Advancement provided highlights from the annual reports included in the Board material. She noted that COIVD has impacted the Foundation’s ability to raise funds for the Health Science Centre. To date the Foundation has reached $2.8m of their $5m goal. She noted the Foundation has been involved in some specific activities to support students during COVID. These include awards and bursaries for IT equipment and supplies for Culinary to make meals for students in need.

The Board asked that Helen convey their thanks to the Foundation Board for the work they do to support students and the institution.

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ACTION

Finance, Audit and Risk Review Committee

8.2.1. Chair Report
The pandemic has exposed some vulnerabilities with the revenue streams but the Finance team have been working diligently to reduce the deficit as much as possible.

Governance Committee

8.3.1. Chair Report
In the absence of the Committee Chair the Acting Board Chair noted the following:

•••

At their recent meeting the Governance Committee established goals for the coming year. The Governance Committee requested members complete the Board Development Survey which can be found on Moodle. The Committee is working on a plan for a reduced Board Development Session at the end of October. It will probably to be held the afternoon of Oct 26. Details will be shared shortly.

Education Council

8.4.1. Program Revisions
Motion:

D. Safinuk/ T.
Lee
CARRIED

“BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Associate of Arts Degree as recommended by Education Council and as presented.”

VERBAL REPORTS

Preliminary Enrolment Update

A. Hay, Provost and Vice President Academic noted that final enrolment data will be available last week. Indication are that enrolment numbers will be down.

Board Chair Report

The Acting Chair thanked administration for work being done to support students and employees during COVID.

President’s Report

The President noted that Pow Wow was scheduled for today but had been cancelled due to COVID. As an alternative a video had been developed which will be released today highlighting some of the participants from previous years along with messages from Elders and other Indigenous leaders.

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ACTION

M. Oliver, Vice President Students noted that a new online service for students was now live. LibCal allows students to book appointments with various support areas within the College such as counselors, librarians and academic advisors.

INFORMATION

Connections 2020 Video

The President noted that Connections was held online this year. The annual video prepared by Public Affairs for the event was played for the Board.

TOPICS FOR NEXT MEETING

No topics were suggested for the next meeting.

OTHER BUSINESS

No other business was raised.

FOR THE GOOD OF THE BOARD

A.
Alexander/K.
Scott CARRIED

ADJOURNMENT

The meeting adjourned at 12:02 p.m.

Date of the next meeting: November 24, 2020

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President’s Report

to the

Okanagan College Board of Governors

November 2020

Learner Readiness and Success

.

In October, three of our Water Engineering Technology Diploma students were honoured by the Environmental Operators Certification Program with the organization’s annual Outstanding Student Award. The award recognizes distinctive leadership and meritorious service in the water and wastewater industry.

Community Engagement and Service

...

During International Education Week from November 16-20, the College spotlighted various world cultures through virtual presentations on cooking, dancing, photography and crafts. The week was kicked off with a virtual Celebration of Diwali on November 13, followed by numerous online activities.

Some of our Mechanical Engineering students made Halloween safer by using a 3D printer to print small tray-like bowls that could be attached to a standard broom handle. Candy was then placed in the bowl and extended to the trick-or-treaters in a socially distanced way.

On December 3^rdthe Okanagan College Foundation will be presenting an event called OC Cooks: Season’s Eatings. The online event includes a guided wine tasting and a cooking class by our chefs and students. The ticket proceeds will benefit the Our Students, Your Health campaign.

Teaching, Programming and Applied Research

.

Funded by a grant from the National Science and Engineering Research Council, Okanagan College and Monashee Health Collective are developing an innovative new app to help health professionals connect with patients in real-time to support them on their path to wellness.

Indigenization

.

Because we were not able to host our Annual Youth Pow Wow in person this year, a compilation video was created to showcase and celebrate Indigenous dancing, drumming and culture.

.

On September 30^th, students and staff wore orange shirts to commemorate the Indigenous survivors of residential schools.

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Organizational Sustainability

.

Information sessions for prospective students were held virtually at the Vernon, Penticton, and Salmon Arm campuses throughout October and November.

.

In early November, the Okanagan College Foundation received an $80,000 donation from Mike and Kim Jacobs towards the Our Students, Your Health campaign. This donation will support frontline health care education and the completion of the $18.9 million Health Sciences Centre set to open for class in January 2021.

.

Our Employee Excellence Awards, which were postponed from May, were held virtually on October 15. The live-streamed event was well received and the organizers did a fabulous job.

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Submission of Information from Senior Staff to the Board of Governors

REPORT TITLE

Annual Policy Report

DATE

November 16, 2020

BACKGROUND INFORMATION

For example:



Purpose



History



Other relevant information

The Procedures of the Policy Approval Authority (Board, President, Education Council) Policy state:

On an annual basis, at the last regularly scheduled Board meeting for the calendar year, the Board will be notified of any new, significantly revised or deleted policies which were approved by the President or Education Council during that year.

President approved policies:

•

No policies were approved or deleted by the President in 2020.
Education Council approved the following policies in 2020:
Emerita/Emeritus Status Policy

•

ACTION REQUIRED

For example:

 For consultation



For information



For approval (including resolution; see language below)

For information.

1

STRATEGIC PLAN ALIGNMENT

With which Key Directions is this topic aligned?? (please choose all those that are applicable)