Open Session Meeting Agenda

<ul style="display: flex;"><li style="flex:1">Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 </li><li style="flex:1">Page 1 of 124 </li></ul>Board of Governors Open Session Meeting Agenda Tuesday, November 24, 2020 Meetings to be held via the Zoom Conference System (www.zoom.us) 9:00am-9:10am •••To join the meeting, click <a href="/goto?url=https://ca01web.zoom.us/j/65051605949" target="_blank">HERE </a>Meeting ID: 650 5160 5949 To join by phone dial: 1-778-907-2071 (Vancouver) and use meeting ID: 650 5160 5949# **please note that long distance charges may apply 10:35am-12:00pm •••To join the meeting, click <a href="/goto?url=https://ca01web.zoom.us/j/69127773815?pwd=TW5Vc3QydlMySllFLzc4RW5OMmJlQT09" target="_blank">HERE </a>Meeting ID: 691 2777 3815 To join by phone dial: 1-778-907-2071 (Vancouver) and use meeting ID: 691 2777 3815# **please note that long distance charges will apply We respectfully acknowledge that we are meeting on the unceded traditional lands of the Indigenous people who have inhabited and used the lands since time immemorial. Related Pages Time APPROVAL OF AGENDA Recommended Motion: 9:00am 9:05am “BE IT RESOLVED THAT the November 24, 2020, Okanagan College Board of Governors Open session meeting agenda is approved.” INTRODUCTION OF NEW MEMBERS OATH OF OFFICE DECLARATION OF CONFLICT CONSENT AGENDA 10:35am Recommended Motion: “BE IT RESOLVED THAT the Consent Agenda be approved as presented.” 6-9 Previous Minutes – September 29, 2020 Written Reports 5.2.1. President’s Report (J. Hamilton) 10-11 <ul style="display: flex;"><li style="flex:1">Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 </li><li style="flex:1">Page 2 of 124 </li></ul>Related Pages Time Approvals 5.3.1. Board Observers Recommended Motion: “BE IT RESOLVED that the be following persons be appointed as Board Observers for a one-year term from November 24, 2020 to November 23, 2021: Sharon Mansiere, representing Okanagan College Faculty Association (OCFA), Cam McRobb, representing BCGEU Vocational Instructors, Paula Faragher, representing BCGEU Support Staff, Inga Wheeler, representing Okanagan College Admin. Association Erica Stewart, representing Okanagan College Admin. Association Jordyn Battista, Student Representative for Central Okanagan, and Lorreine Stanley, Student Representative for South Okanagan, and Evan Smith, Student Representative for Shuswap/Revelstoke.” Information 5.4.1. Annual Policy Report 5.4.2. Annual Meeting Schedule 12 13 Recommended Motion: “BE IT RESOLVED that the Okanagan College Board of Governors approve the Meeting Schedule for 2021.” ELECTION OF CHAIR AND VICE CHAIR (C. Morcom) BUSINESS ARISING FROM THE MINUTES NEW BUSINESS/PRESENTATIONS Student Satisfaction Survey (MK. Oliver) Finance, Audit and Risk Review Committee 14-64 65-69 10:40am 11:00am 8.2.1. Chair Report (D. Safinuk) 8.2.2. International Tuition (D. Safinuk) Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve an increase of 2 per cent to international tuition, effective September 2021, as recommended by the Finance, Audit and Risk Review Committee.” Governance Committee 8.3.1. Chair Report (S. Cook) 8.3.2. Terms of Reference 70-72 11:10am 11:20am HR Committee 8.4.1. Chair Report (T. Lee) <ul style="display: flex;"><li style="flex:1">Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 </li><li style="flex:1">Page 3 of 124 </li></ul>73-77 78-97 11:25am Academic Schedule Policy (A. Hay) Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approve an exemption to the Academic Schedule Policy to allow 2020/2021 Winter Semester classes to begin on January 11, 2021, as recommended by Education Council.” 11:30am Education Council (C. Newitt) 8.6.1. Program Revisions Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Bookkeeping Certificate as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Bachelor of Business Administration – Marketing Specialty as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Post – Baccalaureate Diploma in Marketing as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Commercial Aviation Diploma as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Audio Engineering and Music Production Certificate as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions AutoCAD Certificate as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Medical Device Reprocessing Certificate as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Nursing Unit Assistant Certificate as recommended by Education Council and as presented.” <ul style="display: flex;"><li style="flex:1">Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 </li><li style="flex:1">Page 4 of 124 </li></ul>Related Pages Time Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Occupational Health and Safety Certificate as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Dental Office Administrative Assistant Certificate as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Bachelor of Business Administration – Accounting Specialty as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Post Baccalaureate Diploma in Accounting as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Culinary Management Diploma as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Tourism Management Diploma as recommended by Education Council and as presented.” Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Bachelor of Business Administration – Tourism and Hospitality Management Specialty as recommended by Education Council and as presented.” 11:35am 98-102 8.6.2. Academic Schedule(s) Recommended Motion: “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the Adult Special Education, Certified Dental Assistant, English Language, Human Service Work Diploma, Pharmacy Technician Certificate, Therapist Assistant Diploma, and Early Childhood Education Diploma schedules as recommended by Education Council and as presented.” <ul style="display: flex;"><li style="flex:1">Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 </li><li style="flex:1">Page 5 of 124 </li></ul>Related Pages Time VERBAL REPORTS 11:40am Board Chair Report (G. Morgan) President’s Report (J. Hamilton) INFORMATION 103-125 11:50am 12:00pm Fall Stable Enrolment Report (A. Hay) TOPICS FOR NEXT MEETING FOR THE GOOD OF THE BOARD ADJOURNMENT Important Dates: Next regular Board meeting: January 26, 2021 <ul style="display: flex;"><li style="flex:1">Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 </li><li style="flex:1">Page 6 of 124 </li></ul>Board of Governors Open Meeting Minutes - Draft Tuesday, September 29, 2020, 9:00 a.m. – 9:10 a.m. / 10:30 a.m. – 12:00 p.m. Meeting to be held via the Zoom BOARD MEMBERS PRESENT: •••••••••Juliette Cunningham, Vice Chair (Acting Chair) Andrea Alexander JoAnn Fowler Tina Lee Dale Safinuk Karley Scott Sophie Chai Devin Rubadeau Marcel Beerkens REGRETS: ••Gloria Morgan, Chair Shelley Cook OTHER STAFF: ••••Curtis Morcom, Vice President, Employee & Corporate Services Andrew Hay, Provost and Vice President, Academic Meri Kim Oliver, Vice President, Students Allan Coyle, Associate Vice President, External and Strategic Initiatives GUESTS: •Helen Jackman, Executive Director, Okanagan College Foundation OBSERVERS: •None ACTION Quorum was established and the meeting was called to order at 9:01 a.m. It was respectfully acknowledged that the meeting was held on the unceded traditional lands of the Indigenous people who inhabited and used the lands since time immemorial. INTRODUCTION OF NEW MEMBERS OATH OF OFFICE The Oath of Office was taken and signed by Andrea Alexander and JoAnn Fowler. The signed copy will be retained in the Board Office. <ul style="display: flex;"><li style="flex:1">Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 </li><li style="flex:1">Page 7 of 124 </li></ul>ACTION APPROVAL OF AGENDA Motion: K. Scott/ D. Dale Safinuk CARRIED “BE IT RESOLVED THAT the September 29, 2020, Okanagan College Board of Governors Open session meeting agenda is approved”. SIGNING OF CODE OF CONDUCT AND ACKNOWLEDGEMENT OF THE CHARTER OF EXPECTATIONS It was noted that the Code of Conduct is signed on an annual basis by all members. This was done and filed with the Board Office. DECLARATION OF CONFLICT No conflicts were declared Meeting reconvened at 10:32 a.m. CONSENT AGENDA Motion: “BE IT RESOLVED THAT the Consent Agenda be approved as presented”. A. Alexander/ K. Scott CARRIED Minutes – June 23, 2020 Written Reports 6.2.1. President’s Report (J. Hamilton) BUSINESS ARISING FROM THE MINUTES No business was arising from the minutes. NEW BUSINESS/PRESENTATIONS Okanagan College Foundation Annual Report Helen Jackman, Director of Advancement provided highlights from the annual reports included in the Board material. She noted that COIVD has impacted the Foundation’s ability to raise funds for the Health Science Centre. To date the Foundation has reached $2.8m of their $5m goal. She noted the Foundation has been involved in some specific activities to support students during COVID. These include awards and bursaries for IT equipment and supplies for Culinary to make meals for students in need. The Board asked that Helen convey their thanks to the Foundation Board for the work they do to support students and the institution. <ul style="display: flex;"><li style="flex:1">Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 </li><li style="flex:1">Page 8 of 124 </li></ul>ACTION Finance, Audit and Risk Review Committee 8.2.1. Chair Report The pandemic has exposed some vulnerabilities with the revenue streams but the Finance team have been working diligently to reduce the deficit as much as possible. Governance Committee 8.3.1. Chair Report In the absence of the Committee Chair the Acting Board Chair noted the following: •••At their recent meeting the Governance Committee established goals for the coming year. The Governance Committee requested members complete the Board Development Survey which can be found on Moodle. The Committee is working on a plan for a reduced Board Development Session at the end of October. It will probably to be held the afternoon of Oct 26. Details will be shared shortly. Education Council 8.4.1. Program Revisions Motion: D. Safinuk/ T. Lee CARRIED “BE IT RESOLVED THAT the Okanagan College Board of Governors approves the program revisions Associate of Arts Degree as recommended by Education Council and as presented.” VERBAL REPORTS Preliminary Enrolment Update A. Hay, Provost and Vice President Academic noted that final enrolment data will be available last week. Indication are that enrolment numbers will be down. Board Chair Report The Acting Chair thanked administration for work being done to support students and employees during COVID. President’s Report The President noted that Pow Wow was scheduled for today but had been cancelled due to COVID. As an alternative a video had been developed which will be released today highlighting some of the participants from previous years along with messages from Elders and other Indigenous leaders. <ul style="display: flex;"><li style="flex:1">Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 </li><li style="flex:1">Page 9 of 124 </li></ul>ACTION M. Oliver, Vice President Students noted that a new online service for students was now live. LibCal allows students to book appointments with various support areas within the College such as counselors, librarians and academic advisors. INFORMATION Connections 2020 Video The President noted that Connections was held online this year. The annual video prepared by Public Affairs for the event was played for the Board. TOPICS FOR NEXT MEETING No topics were suggested for the next meeting. OTHER BUSINESS No other business was raised. FOR THE GOOD OF THE BOARD A. Alexander/K. Scott CARRIED ADJOURNMENT The meeting adjourned at 12:02 p.m. Date of the next meeting: November 24, 2020 <ul style="display: flex;"><li style="flex:1">Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 </li><li style="flex:1">Page 10 of 124 </li></ul>President’s Report to the Okanagan College Board of Governors November 2020 Learner Readiness and Success .In October, three of our Water Engineering Technology Diploma students were honoured by the Environmental Operators Certification Program with the organization’s annual Outstanding Student Award. The award recognizes distinctive leadership and meritorious service in the water and wastewater industry. Community Engagement and Service ...During International Education Week from November 16-20, the College spotlighted various world cultures through virtual presentations on cooking, dancing, photography and crafts. The week was kicked off with a virtual Celebration of Diwali on November 13, followed by numerous online activities. Some of our Mechanical Engineering students made Halloween safer by using a 3D printer to print small tray-like bowls that could be attached to a standard broom handle. Candy was then placed in the bowl and extended to the trick-or-treaters in a socially distanced way. On December 3rd the Okanagan College Foundation will be presenting an event called OC Cooks: Season’s Eatings. The online event includes a guided wine tasting and a cooking class by our chefs and students. The ticket proceeds will benefit the Our Students, Your Health campaign. Teaching, Programming and Applied Research .Funded by a grant from the National Science and Engineering Research Council, Okanagan College and Monashee Health Collective are developing an innovative new app to help health professionals connect with patients in real-time to support them on their path to wellness. Indigenization .Because we were not able to host our Annual Youth Pow Wow in person this year, a compilation video was created to showcase and celebrate Indigenous dancing, drumming and culture. .On September 30th, students and staff wore orange shirts to commemorate the Indigenous survivors of residential schools. <ul style="display: flex;"><li style="flex:1">Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 </li><li style="flex:1">Page 11 of 124 </li></ul>Organizational Sustainability .Information sessions for prospective students were held virtually at the Vernon, Penticton, and Salmon Arm campuses throughout October and November. .In early November, the Okanagan College Foundation received an $80,000 donation from Mike and Kim Jacobs towards the Our Students, Your Health campaign. This donation will support frontline health care education and the completion of the $18.9 million Health Sciences Centre set to open for class in January 2021. .Our Employee Excellence Awards, which were postponed from May, were held virtually on October 15. The live-streamed event was well received and the organizers did a fabulous job. <ul style="display: flex;"><li style="flex:1">Board of Governors Open Session Agenda Pkg - Nov. 24, 2020 </li><li style="flex:1">Page 12 of 124 </li></ul>Submission of Information from Senior Staff to the Board of Governors REPORT TITLE Annual Policy Report DATE November 16, 2020 BACKGROUND INFORMATION For example: Purpose History Other relevant information The Procedures of the Policy Approval Authority (Board, President, Education Council) Policy state: On an annual basis, at the last regularly scheduled Board meeting for the calendar year, the Board will be notified of any new, significantly revised or deleted policies which were approved by the President or Education Council during that year. President approved policies: •No policies were approved or deleted by the President in 2020. Education Council approved the following policies in 2020: Emerita/Emeritus Status Policy •ACTION REQUIRED <ul style="display: flex;"><li style="flex:1">For example: </li><li style="flex:1"> For consultation </li></ul>For information For approval (including resolution; see language below) For information. <a href="#12_0">1</a>STRATEGIC PLAN ALIGNMENT With which Key Directions is this topic aligned?? (please choose all those that are applicable) Key Directions:

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