CITY COMMISSION REGULAR MEETING OFFICIAL AGENDA October 20, 2020 6:00 p.m.
Municipal Administration Building Commission Chambers 201 W. Central Avenue Lake Wales, FL 33853
This will be a hybrid virtual tele-conference meeting.
Pursuant to Executive Order No. 20-69, issued by the Office of Governor Ron Desantis on March 20, 2020, and extended by Executive Order No. 20-112, and extended further by Executive Orders No. 20-114, 20-150, 20-179, and 20-246 municipalities may conduct meetings of their governing boards without having a quorum of its members present physically or at any specific location, and utilizing communications media technology such as telephonic or video conferencing, as provided by Section 120.54(5)(b)2, Florida Statutes.
Some members of the Commission, Staff and public will be welcome to attend in the Commission Chambers.
Everyone is welcome to attend virtually.
Virtual public meetings will continue to be broadcast live, locally, on Comcast channel 6 and on the City’s web site. A link to the live stream can be found in the left-most menu of the City’s home page and is labeled “Live Meeting Stream”.
The direct link is: http://lakewales.granicus.com/player/camera/3?publish_id=2
Members of the public may register to attend at https://www.lakewalesfl.gov/Register
Public Comments will be accepted at
www.lakewalesfl.gov/comments
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. CALL TO ORDER
4. ROLL CALL
5. PROCLAMATIONS AND AWARDS
5.I. Alpha Delta Kappa October Proclamation
Documents:
ALPHA DELTA KAPPA OCTOBER PROCLAMATION.PDF
5.II. World Polio Day Proclamation
Documents:
WORLD POLIO DAY PROCLAMATION.PDF
6. PRESENTATION/REPORT
7. COMMUNICATIONS AND PETITIONS Public participation is encouraged. If you wish to address the Commission, members of the public may register to attend at
HTTPS://WWW.LAKEWALESFL.GOV/834/VIRTUAL-PUBLIC-MEETING-REGISTRATION
Anyone wishing to speak should give their name, state that they are a resident or non-resident and they will have 5 minutes.
Public Comments will be accepted at WWW.LAKEWALESFL.GOV/COMMENTS Submitted comments will be read into the record.
8. CITY CLERK
8.I. Appointment: Library Board Appointment to fill a vacancy on the Library Board
Documents:
MEMO-BOARD APPOINTMENTS OCT 20 2020.PDF BOARD APPLICATION FORM_TICE.PDF
9. CONSENT AGENDA Any member of the public can ask the City Commission to pull a consent item for separate discussion and vote that they would like to make comment on.
9.I. Minutes - Agenda Work Session July 29 2020 Minutes of Commission Agenda Work Session JULY 29, 2020
9.II. Florida Humanities Community Project Grant Application A grant application to the Florida Humanities Council for $5000. The grant would require a 1:1 matching city contribution of $5,000 in FY 2020-2021. The Museum will cover the cost of the match from monies raised by additional proposed contributed gifts from Duke Energy, Mountain Lake Community Service, and Citizen Bank & Trust.
Documents:
COMMISION AGENDA ITEM - FH COMMUNITY PROJECT GRANT - AFRICAN AMERICAN ARCHIVES 101320.DOCX.PDF GRANT PACKET.PDF FISCAL IMPACT STATEMENT.PDF
10. OLD BUSINESS
10.I. Ordinance 2020-27 Zoning Amendment – Chapter 23 Zoning, Land Use And Development - 2nd Reading And Public Hearing The proposed regulations will create the Planned Development Mixed Use zoning district and Master Development Plan process to enable the recently-adopted Mixed Use Master Development Plan Policy (2.18) of the Lake Wales Comprehensive Plan.
Documents:
CC MEMO ORD 2020-27 2ND READING MU LDC.PDF ORDINANCE 2020-27 2ND READING LDR UPDATES 10.20.2020.PDF
11. NEW BUSINESS
11.I. Ordinance D2020-02 – CPA/Zoning – 1st Reading – Public Hearing Mckibben Powersports Property – .51 Acres East Of US Hwy 27 This ordinance will amend land use designations on the Future Land Use Map (Comprehensive Plan) and the Zoning Map for property owned by MCK Properties of Lake Wales, LLC, East of US Highway 27 and abutting the existing Mckibben Powersports site.
Documents:
CC MEMO 1ST R D2020-02 MCKIBBEN LAND USE AND ZONING.PDF ORDINANCE D2020-02 MCKIBBEN POWERSPORTS .51 ACRES LAND USE 10.20.2020.PDF
11.II. Resolution 2020-37 Park Water Company Acquisition A requirement to receiving State Revolving Loan Funds (SRF), a resolution has to be adopted by the city stating its financial position and the authority to apply for these funds.
Documents:
AGENDA MEMO-RESOLUTION 2020-37 PARK WATER COMPANY PURCHASE.PDF RESOLUTION 2020-37.PDF
11.III. Ordinance 2020-18: Charter Amendment, Mission Statement - First Reading Ordinance 2020-18 will put a Charter Amendment on the ballot regarding the addition of a Mission Statement to the Lake Wales Charter.
Documents:
MEMO ORDINANCE 2020-18.PDF ORD 2020-18 MISSION STATEMENT.PDF
11.IV. Ordinance 2020-19: Charter Amendment, Candidate Residency - First Reading Ordinance 2020-19 will put an amendment on the April 2021 Ballot changing the residency requirement for candidates running for City Commission from 1 year to 3 years.
Documents:
MEMO ORDINANCE 2020-19 CANDIDATE RESIDENCY.PDF ORD 2020-19 CANDIDATE RESIDENCY.PDF
11.V. Ordinance 2020-20 Charter Amendment District Residency First Reading
Ordinance 2020-20 District Residency will put on the April 2021 ballot an amendment
changing the charter declaring a Commission vacancy if a Commissioner moves out
of their district.
Documents:
MEMO ORDINANCE 2020-20 DISTRICT RESIDENCY.PDF ORD 2020-20 DISTRICT RESIDENCY.PDF
11.VI. Ordinance 2020-21 - Charter Amendment, Filling Vacancies - First Reading Ordinance 2020-21 will put an amendment on the April 2021 ballot changing how vacancies are filled.
Documents:
MEMO ORDINANCE 2020-21 FILLING VACANCIES.PDF ORD 2020-21 FILLING VACANCIES.PDF
11.VII. Ordinance 2020-23: Charter Amendment, City Manager Appointment - First Reading Ordinance 2020-23 will place an amendment on the April 2021 ballot requiring the City Manager upon appointment to move to the greater Lake Wales area.
Documents:
MEMO ORDINANCE 2020-23 CITY MANAGER APPOINTMENT .PDF ORD 2020-23 CTY MGR APPOINTMENT.PDF
11.VIII. ORDINANCE 2020-24 Charter Amendment, City Manager Purchasing – First Reading ORDINANCE 2020-24 puts an amendment on the ballot in April 2021 removing dollar amounts from the City Manager’s Purchase Authorization. This change refers to the Ordinance instead.
Documents:
MEMO ORDINANCE 2020-24 CITY MANAGER PURCHASING.PDF ORD 2020-24 CTY MGR PURCHASING.PDF
11.IX. Ordinance 2020-26 Charter Amendment Capital Program – 1st Reading Ordinance 2020-26 places on the next ballot changes to the approval of the Capital Program in the Charter
Documents:
MEMO ORDINANCE 2020-26 CAPITAL PROGRAM.PDF ORD 2020-26 CAPITAL PROGRAM.PDF
11.X. Ordinance 2020-28 Charter Amendment, Duties Of The Mayor – First Reading Ordinance 2020-28 places on the ballot a Charter amendment modifying duties of the Mayor concerning board appointments.
Documents:
MEMO ORDINANCE 2020-28 DUTIES OF MAYOR.PDF ORD 2020-28 FUNCTIONS OF MAYOR.PDF
11.XI. Selection Of A City Manager The City Commission will consider options for selecting a new City Manager.
Documents:
AGENDA MEMO - CITY MANAGER SEARCH.PDF JUNE 12, 2020 CITY MANAGER SEARCH MEMO - SANDRA DAVIS.PDF JUNE 23, 2020 CITY MANAGER SELECTION PROCESS MEMO - KENNETH PARKER.PDF
12. CITY ATTORNEY
13. CITY MANAGER
13.I. Tracking Report
Documents:
AGENDA MEMO - CITY MANAGER SEARCH.PDF JUNE 12, 2020 CITY MANAGER SEARCH MEMO - SANDRA DAVIS.PDF JUNE 23, 2020 CITY MANAGER SELECTION PROCESS MEMO - KENNETH PARKER.PDF
13.II. Social Media Tracking Report
Documents:
SOCIAL MEDIA TRACKING 10-15-2020.PDF
13.III. Commission Meeting Calendar
Documents:
COMMISSION MEETING CALENDAR, OCT-2020.PDF
14. CITY COMMISSION COMMENTS
15. MAYOR COMMENTS
16. ADJOURNMENT
(The staff memos are not incorporated into the official record) Minutes of the City Commission meeting can be obtained from the City Clerk's Office. The minutes are recorded, but are not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recording, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be the expense of the requesting party.
In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the City Clerk's office no later than 5:00 p.m. on the day prior to the meeting.
Appeals concerning decisions on issues requiring a public hearing: Persons who wish to appeal any decision made by the City Commission with respect to any matter considered during a public hearing at this meeting will need a record of the proceedings, and for such purpose may need to ensure that verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based. CITY COMMISSION REGULAR MEETING OFFICIAL AGENDA October 20, 2020 6:00 p.m.
Municipal Administration Building Commission Chambers 201 W. Central Avenue Lake Wales, FL 33853
This will be a hybrid virtual tele-conference meeting.
Pursuant to Executive Order No. 20-69, issued by the Office of Governor Ron Desantis on March 20, 2020, and extended by Executive Order No. 20-112, and extended further by Executive Orders No. 20-114, 20-150, 20-179, and 20-246 municipalities may conduct meetings of their governing boards without having a quorum of its members present physically or at any specific location, and utilizing communications media technology such as telephonic or video conferencing, as provided by Section 120.54(5)(b)2, Florida Statutes.
Some members of the Commission, Staff and public will be welcome to attend in the Commission Chambers.
Everyone is welcome to attend virtually.
Virtual public meetings will continue to be broadcast live, locally, on Comcast channel 6 and on the City’s web site. A link to the live stream can be found in the left-most menu of the City’s home page and is labeled “Live Meeting Stream”.
The direct link is: http://lakewales.granicus.com/player/camera/3?publish_id=2
Members of the public may register to attend at https://www.lakewalesfl.gov/Register
Public Comments will be accepted at
www.lakewalesfl.gov/comments
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. CALL TO ORDER
4. ROLL CALL
5. PROCLAMATIONS AND AWARDS
5.I. Alpha Delta Kappa October Proclamation
Documents:
ALPHA DELTA KAPPA OCTOBER PROCLAMATION.PDF
5.II. World Polio Day Proclamation
Documents:
WORLD POLIO DAY PROCLAMATION.PDF
6. PRESENTATION/REPORT
7. COMMUNICATIONS AND PETITIONS Public participation is encouraged. If you wish to address the Commission, members of the public may register to attend at
HTTPS://WWW.LAKEWALESFL.GOV/834/VIRTUAL-PUBLIC-MEETING-REGISTRATION
Anyone wishing to speak should give their name, state that they are a resident or non-resident and they will have 5 minutes.
Public Comments will be accepted at WWW.LAKEWALESFL.GOV/COMMENTS Submitted comments will be read into the record.
8. CITY CLERK
8.I. Appointment: Library Board Appointment to fill a vacancy on the Library Board
Documents:
MEMO-BOARD APPOINTMENTS OCT 20 2020.PDF BOARD APPLICATION FORM_TICE.PDF
9. CONSENT AGENDA Any member of the public can ask the City Commission to pull a consent item for separate discussion and vote that they would like to make comment on.
9.I. Minutes - Agenda Work Session July 29 2020 Minutes of Commission Agenda Work Session JULY 29, 2020
9.II. Florida Humanities Community Project Grant Application A grant application to the Florida Humanities Council for $5000. The grant would require a 1:1 matching city contribution of $5,000 in FY 2020-2021. The Museum will cover the cost of the match from monies raised by additional proposed contributed gifts from Duke Energy, Mountain Lake Community Service, and Citizen Bank & Trust.
Documents:
COMMISION AGENDA ITEM - FH COMMUNITY PROJECT GRANT - AFRICAN AMERICAN ARCHIVES 101320.DOCX.PDF GRANT PACKET.PDF FISCAL IMPACT STATEMENT.PDF
10. OLD BUSINESS
10.I. Ordinance 2020-27 Zoning Amendment – Chapter 23 Zoning, Land Use And Development - 2nd Reading And Public Hearing The proposed regulations will create the Planned Development Mixed Use zoning district and Master Development Plan process to enable the recently-adopted Mixed Use Master Development Plan Policy (2.18) of the Lake Wales Comprehensive Plan.
Documents:
CC MEMO ORD 2020-27 2ND READING MU LDC.PDF ORDINANCE 2020-27 2ND READING LDR UPDATES 10.20.2020.PDF
11. NEW BUSINESS
11.I. Ordinance D2020-02 – CPA/Zoning – 1st Reading – Public Hearing Mckibben Powersports Property – .51 Acres East Of US Hwy 27 This ordinance will amend land use designations on the Future Land Use Map (Comprehensive Plan) and the Zoning Map for property owned by MCK Properties of Lake Wales, LLC, East of US Highway 27 and abutting the existing Mckibben Powersports site.
Documents:
CC MEMO 1ST R D2020-02 MCKIBBEN LAND USE AND ZONING.PDF ORDINANCE D2020-02 MCKIBBEN POWERSPORTS .51 ACRES LAND USE 10.20.2020.PDF
11.II. Resolution 2020-37 Park Water Company Acquisition A requirement to receiving State Revolving Loan Funds (SRF), a resolution has to be adopted by the city stating its financial position and the authority to apply for these funds.
Documents:
AGENDA MEMO-RESOLUTION 2020-37 PARK WATER COMPANY PURCHASE.PDF RESOLUTION 2020-37.PDF
11.III. Ordinance 2020-18: Charter Amendment, Mission Statement - First Reading Ordinance 2020-18 will put a Charter Amendment on the ballot regarding the addition of a Mission Statement to the Lake Wales Charter.
Documents:
MEMO ORDINANCE 2020-18.PDF ORD 2020-18 MISSION STATEMENT.PDF
11.IV. Ordinance 2020-19: Charter Amendment, Candidate Residency - First Reading Ordinance 2020-19 will put an amendment on the April 2021 Ballot changing the residency requirement for candidates running for City Commission from 1 year to 3 years.
Documents:
MEMO ORDINANCE 2020-19 CANDIDATE RESIDENCY.PDF ORD 2020-19 CANDIDATE RESIDENCY.PDF
11.V. Ordinance 2020-20 Charter Amendment District Residency First Reading
Ordinance 2020-20 District Residency will put on the April 2021 ballot an amendment
changing the charter declaring a Commission vacancy if a Commissioner moves out
of their district.
Documents:
MEMO ORDINANCE 2020-20 DISTRICT RESIDENCY.PDF ORD 2020-20 DISTRICT RESIDENCY.PDF
11.VI. Ordinance 2020-21 - Charter Amendment, Filling Vacancies - First Reading Ordinance 2020-21 will put an amendment on the April 2021 ballot changing how vacancies are filled.
Documents:
MEMO ORDINANCE 2020-21 FILLING VACANCIES.PDF ORD 2020-21 FILLING VACANCIES.PDF
11.VII. Ordinance 2020-23: Charter Amendment, City Manager Appointment - First Reading Ordinance 2020-23 will place an amendment on the April 2021 ballot requiring the City Manager upon appointment to move to the greater Lake Wales area.
Documents:
MEMO ORDINANCE 2020-23 CITY MANAGER APPOINTMENT .PDF ORD 2020-23 CTY MGR APPOINTMENT.PDF
11.VIII. ORDINANCE 2020-24 Charter Amendment, City Manager Purchasing – First Reading ORDINANCE 2020-24 puts an amendment on the ballot in April 2021 removing dollar amounts from the City Manager’s Purchase Authorization. This change refers to the Ordinance instead.
Documents:
MEMO ORDINANCE 2020-24 CITY MANAGER PURCHASING.PDF ORD 2020-24 CTY MGR PURCHASING.PDF
11.IX. Ordinance 2020-26 Charter Amendment Capital Program – 1st Reading Ordinance 2020-26 places on the next ballot changes to the approval of the Capital Program in the Charter
Documents:
MEMO ORDINANCE 2020-26 CAPITAL PROGRAM.PDF ORD 2020-26 CAPITAL PROGRAM.PDF
11.X. Ordinance 2020-28 Charter Amendment, Duties Of The Mayor – First Reading Ordinance 2020-28 places on the ballot a Charter amendment modifying duties of the Mayor concerning board appointments.
Documents:
MEMO ORDINANCE 2020-28 DUTIES OF MAYOR.PDF ORD 2020-28 FUNCTIONS OF MAYOR.PDF
11.XI. Selection Of A City Manager The City Commission will consider options for selecting a new City Manager.
Documents:
AGENDA MEMO - CITY MANAGER SEARCH.PDF JUNE 12, 2020 CITY MANAGER SEARCH MEMO - SANDRA DAVIS.PDF JUNE 23, 2020 CITY MANAGER SELECTION PROCESS MEMO - KENNETH PARKER.PDF
12. CITY ATTORNEY
13. CITY MANAGER
13.I. Tracking Report
Documents:
AGENDA MEMO - CITY MANAGER SEARCH.PDF JUNE 12, 2020 CITY MANAGER SEARCH MEMO - SANDRA DAVIS.PDF JUNE 23, 2020 CITY MANAGER SELECTION PROCESS MEMO - KENNETH PARKER.PDF
13.II. Social Media Tracking Report
Documents:
SOCIAL MEDIA TRACKING 10-15-2020.PDF
13.III. Commission Meeting Calendar
Documents:
COMMISSION MEETING CALENDAR, OCT-2020.PDF
14. CITY COMMISSION COMMENTS
15. MAYOR COMMENTS
16. ADJOURNMENT
(The staff memos are not incorporated into the official record) Minutes of the City Commission meeting can be obtained from the City Clerk's Office. The minutes are recorded, but are not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recording, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be the expense of the requesting party.
In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the City Clerk's office no later than 5:00 p.m. on the day prior to the meeting.
Appeals concerning decisions on issues requiring a public hearing: Persons who wish to appeal any decision made by the City Commission with respect to any matter considered during a public hearing at this meeting will need a record of the proceedings, and for such purpose may need to ensure that verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based. CITY COMMISSION REGULAR MEETING OFFICIAL AGENDA October 20, 2020 6:00 p.m.
Municipal Administration Building Commission Chambers 201 W. Central Avenue Lake Wales, FL 33853
This will be a hybrid virtual tele-conference meeting.
Pursuant to Executive Order No. 20-69, issued by the Office of Governor Ron Desantis on March 20, 2020, and extended by Executive Order No. 20-112, and extended further by Executive Orders No. 20-114, 20-150, 20-179, and 20-246 municipalities may conduct meetings of their governing boards without having a quorum of its members present physically or at any specific location, and utilizing communications media technology such as telephonic or video conferencing, as provided by Section 120.54(5)(b)2, Florida Statutes.
Some members of the Commission, Staff and public will be welcome to attend in the Commission Chambers.
Everyone is welcome to attend virtually.
Virtual public meetings will continue to be broadcast live, locally, on Comcast channel 6 and on the City’s web site. A link to the live stream can be found in the left-most menu of the City’s home page and is labeled “Live Meeting Stream”.
The direct link is: http://lakewales.granicus.com/player/camera/3?publish_id=2
Members of the public may register to attend at https://www.lakewalesfl.gov/Register
Public Comments will be accepted at
www.lakewalesfl.gov/comments
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. CALL TO ORDER
4. ROLL CALL
5. PROCLAMATIONS AND AWARDS
5.I. Alpha Delta Kappa October Proclamation
Documents:
ALPHA DELTA KAPPA OCTOBER PROCLAMATION.PDF
5.II. World Polio Day Proclamation
Documents:
WORLD POLIO DAY PROCLAMATION.PDF
6. PRESENTATION/REPORT
7. COMMUNICATIONS AND PETITIONS Public participation is encouraged. If you wish to address the Commission, members of the public may register to attend at
HTTPS://WWW.LAKEWALESFL.GOV/834/VIRTUAL-PUBLIC-MEETING-REGISTRATION
Anyone wishing to speak should give their name, state that they are a resident or non-resident and they will have 5 minutes.
Public Comments will be accepted at WWW.LAKEWALESFL.GOV/COMMENTS Submitted comments will be read into the record.
8. CITY CLERK
8.I. Appointment: Library Board Appointment to fill a vacancy on the Library Board
Documents:
MEMO-BOARD APPOINTMENTS OCT 20 2020.PDF BOARD APPLICATION FORM_TICE.PDF
9. CONSENT AGENDA Any member of the public can ask the City Commission to pull a consent item for separate discussion and vote that they would like to make comment on.
9.I. Minutes - Agenda Work Session July 29 2020 Minutes of Commission Agenda Work Session JULY 29, 2020
9.II. Florida Humanities Community Project Grant Application A grant application to the Florida Humanities Council for $5000. The grant would require a 1:1 matching city contribution of $5,000 in FY 2020-2021. The Museum will cover the cost of the match from monies raised by additional proposed contributed gifts from Duke Energy, Mountain Lake Community Service, and Citizen Bank & Trust.
Documents:
COMMISION AGENDA ITEM - FH COMMUNITY PROJECT GRANT - AFRICAN AMERICAN ARCHIVES 101320.DOCX.PDF GRANT PACKET.PDF FISCAL IMPACT STATEMENT.PDF
10. OLD BUSINESS
10.I. Ordinance 2020-27 Zoning Amendment – Chapter 23 Zoning, Land Use And Development - 2nd Reading And Public Hearing The proposed regulations will create the Planned Development Mixed Use zoning district and Master Development Plan process to enable the recently-adopted Mixed Use Master Development Plan Policy (2.18) of the Lake Wales Comprehensive Plan.
Documents:
CC MEMO ORD 2020-27 2ND READING MU LDC.PDF ORDINANCE 2020-27 2ND READING LDR UPDATES 10.20.2020.PDF
11. NEW BUSINESS
11.I. Ordinance D2020-02 – CPA/Zoning – 1st Reading – Public Hearing Mckibben Powersports Property – .51 Acres East Of US Hwy 27 This ordinance will amend land use designations on the Future Land Use Map (Comprehensive Plan) and the Zoning Map for property owned by MCK Properties of Lake Wales, LLC, East of US Highway 27 and abutting the existing Mckibben Powersports site.
Documents:
CC MEMO 1ST R D2020-02 MCKIBBEN LAND USE AND ZONING.PDF ORDINANCE D2020-02 MCKIBBEN POWERSPORTS .51 ACRES LAND USE 10.20.2020.PDF
11.II. Resolution 2020-37 Park Water Company Acquisition A requirement to receiving State Revolving Loan Funds (SRF), a resolution has to be adopted by the city stating its financial position and the authority to apply for these funds.
Documents:
AGENDA MEMO-RESOLUTION 2020-37 PARK WATER COMPANY PURCHASE.PDF RESOLUTION 2020-37.PDF
11.III. Ordinance 2020-18: Charter Amendment, Mission Statement - First Reading Ordinance 2020-18 will put a Charter Amendment on the ballot regarding the addition of a Mission Statement to the Lake Wales Charter.
Documents:
MEMO ORDINANCE 2020-18.PDF ORD 2020-18 MISSION STATEMENT.PDF
11.IV. Ordinance 2020-19: Charter Amendment, Candidate Residency - First Reading Ordinance 2020-19 will put an amendment on the April 2021 Ballot changing the residency requirement for candidates running for City Commission from 1 year to 3 years.
Documents:
MEMO ORDINANCE 2020-19 CANDIDATE RESIDENCY.PDF ORD 2020-19 CANDIDATE RESIDENCY.PDF
11.V. Ordinance 2020-20 Charter Amendment District Residency First Reading
Ordinance 2020-20 District Residency will put on the April 2021 ballot an amendment
changing the charter declaring a Commission vacancy if a Commissioner moves out
of their district.
Documents:
MEMO ORDINANCE 2020-20 DISTRICT RESIDENCY.PDF ORD 2020-20 DISTRICT RESIDENCY.PDF
11.VI. Ordinance 2020-21 - Charter Amendment, Filling Vacancies - First Reading Ordinance 2020-21 will put an amendment on the April 2021 ballot changing how vacancies are filled.
Documents:
MEMO ORDINANCE 2020-21 FILLING VACANCIES.PDF ORD 2020-21 FILLING VACANCIES.PDF
11.VII. Ordinance 2020-23: Charter Amendment, City Manager Appointment - First Reading Ordinance 2020-23 will place an amendment on the April 2021 ballot requiring the City Manager upon appointment to move to the greater Lake Wales area.
Documents:
MEMO ORDINANCE 2020-23 CITY MANAGER APPOINTMENT .PDF ORD 2020-23 CTY MGR APPOINTMENT.PDF
11.VIII. ORDINANCE 2020-24 Charter Amendment, City Manager Purchasing – First Reading ORDINANCE 2020-24 puts an amendment on the ballot in April 2021 removing dollar amounts from the City Manager’s Purchase Authorization. This change refers to the Ordinance instead.
Documents:
MEMO ORDINANCE 2020-24 CITY MANAGER PURCHASING.PDF ORD 2020-24 CTY MGR PURCHASING.PDF
11.IX. Ordinance 2020-26 Charter Amendment Capital Program – 1st Reading Ordinance 2020-26 places on the next ballot changes to the approval of the Capital Program in the Charter
Documents:
MEMO ORDINANCE 2020-26 CAPITAL PROGRAM.PDF ORD 2020-26 CAPITAL PROGRAM.PDF
11.X. Ordinance 2020-28 Charter Amendment, Duties Of The Mayor – First Reading Ordinance 2020-28 places on the ballot a Charter amendment modifying duties of the Mayor concerning board appointments.
Documents:
MEMO ORDINANCE 2020-28 DUTIES OF MAYOR.PDF ORD 2020-28 FUNCTIONS OF MAYOR.PDF
11.XI. Selection Of A City Manager The City Commission will consider options for selecting a new City Manager.
Documents:
AGENDA MEMO - CITY MANAGER SEARCH.PDF JUNE 12, 2020 CITY MANAGER SEARCH MEMO - SANDRA DAVIS.PDF JUNE 23, 2020 CITY MANAGER SELECTION PROCESS MEMO - KENNETH PARKER.PDF
12. CITY ATTORNEY
13. CITY MANAGER
13.I. Tracking Report
Documents:
AGENDA MEMO - CITY MANAGER SEARCH.PDF JUNE 12, 2020 CITY MANAGER SEARCH MEMO - SANDRA DAVIS.PDF JUNE 23, 2020 CITY MANAGER SELECTION PROCESS MEMO - KENNETH PARKER.PDF
13.II. Social Media Tracking Report
Documents:
SOCIAL MEDIA TRACKING 10-15-2020.PDF
13.III. Commission Meeting Calendar
Documents:
COMMISSION MEETING CALENDAR, OCT-2020.PDF
14. CITY COMMISSION COMMENTS
15. MAYOR COMMENTS
16. ADJOURNMENT
(The staff memos are not incorporated into the official record) Minutes of the City Commission meeting can be obtained from the City Clerk's Office. The minutes are recorded, but are not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recording, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be the expense of the requesting party.
In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the City Clerk's office no later than 5:00 p.m. on the day prior to the meeting.
Appeals concerning decisions on issues requiring a public hearing: Persons who wish to appeal any decision made by the City Commission with respect to any matter considered during a public hearing at this meeting will need a record of the proceedings, and for such purpose may need to ensure that verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based. CITY COMMISSION REGULAR MEETING OFFICIAL AGENDA October 20, 2020 6:00 p.m.
Municipal Administration Building Commission Chambers 201 W. Central Avenue Lake Wales, FL 33853
This will be a hybrid virtual tele-conference meeting.
Pursuant to Executive Order No. 20-69, issued by the Office of Governor Ron Desantis on March 20, 2020, and extended by Executive Order No. 20-112, and extended further by Executive Orders No. 20-114, 20-150, 20-179, and 20-246 municipalities may conduct meetings of their governing boards without having a quorum of its members present physically or at any specific location, and utilizing communications media technology such as telephonic or video conferencing, as provided by Section 120.54(5)(b)2, Florida Statutes.
Some members of the Commission, Staff and public will be welcome to attend in the Commission Chambers.
Everyone is welcome to attend virtually.
Virtual public meetings will continue to be broadcast live, locally, on Comcast channel 6 and on the City’s web site. A link to the live stream can be found in the left-most menu of the City’s home page and is labeled “Live Meeting Stream”.
The direct link is: http://lakewales.granicus.com/player/camera/3?publish_id=2
Members of the public may register to attend at https://www.lakewalesfl.gov/Register
Public Comments will be accepted at
www.lakewalesfl.gov/comments
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. CALL TO ORDER
4. ROLL CALL
5. PROCLAMATIONS AND AWARDS
5.I. Alpha Delta Kappa October Proclamation
Documents:
ALPHA DELTA KAPPA OCTOBER PROCLAMATION.PDF
5.II. World Polio Day Proclamation
Documents:
WORLD POLIO DAY PROCLAMATION.PDF
6. PRESENTATION/REPORT
7. COMMUNICATIONS AND PETITIONS Public participation is encouraged. If you wish to address the Commission, members of the public may register to attend at
HTTPS://WWW.LAKEWALESFL.GOV/834/VIRTUAL-PUBLIC-MEETING-REGISTRATION
Anyone wishing to speak should give their name, state that they are a resident or non-resident and they will have 5 minutes.
Public Comments will be accepted at WWW.LAKEWALESFL.GOV/COMMENTS Submitted comments will be read into the record.
8. CITY CLERK
8.I. Appointment: Library Board Appointment to fill a vacancy on the Library Board
Documents:
MEMO-BOARD APPOINTMENTS OCT 20 2020.PDF BOARD APPLICATION FORM_TICE.PDF
9. CONSENT AGENDA Any member of the public can ask the City Commission to pull a consent item for separate discussion and vote that they would like to make comment on.
9.I. Minutes - Agenda Work Session July 29 2020 Minutes of Commission Agenda Work Session JULY 29, 2020
9.II. Florida Humanities Community Project Grant Application A grant application to the Florida Humanities Council for $5000. The grant would require a 1:1 matching city contribution of $5,000 in FY 2020-2021. The Museum will cover the cost of the match from monies raised by additional proposed contributed gifts from Duke Energy, Mountain Lake Community Service, and Citizen Bank & Trust.
Documents:
COMMISION AGENDA ITEM - FH COMMUNITY PROJECT GRANT - AFRICAN AMERICAN ARCHIVES 101320.DOCX.PDF GRANT PACKET.PDF FISCAL IMPACT STATEMENT.PDF
10. OLD BUSINESS
10.I. Ordinance 2020-27 Zoning Amendment – Chapter 23 Zoning, Land Use And Development - 2nd Reading And Public Hearing The proposed regulations will create the Planned Development Mixed Use zoning district and Master Development Plan process to enable the recently-adopted Mixed Use Master Development Plan Policy (2.18) of the Lake Wales Comprehensive Plan.
Documents:
CC MEMO ORD 2020-27 2ND READING MU LDC.PDF ORDINANCE 2020-27 2ND READING LDR UPDATES 10.20.2020.PDF
11. NEW BUSINESS
11.I. Ordinance D2020-02 – CPA/Zoning – 1st Reading – Public Hearing Mckibben Powersports Property – .51 Acres East Of US Hwy 27 This ordinance will amend land use designations on the Future Land Use Map (Comprehensive Plan) and the Zoning Map for property owned by MCK Properties of Lake Wales, LLC, East of US Highway 27 and abutting the existing Mckibben Powersports site.
Documents:
CC MEMO 1ST R D2020-02 MCKIBBEN LAND USE AND ZONING.PDF ORDINANCE D2020-02 MCKIBBEN POWERSPORTS .51 ACRES LAND USE 10.20.2020.PDF
11.II. Resolution 2020-37 Park Water Company Acquisition A requirement to receiving State Revolving Loan Funds (SRF), a resolution has to be adopted by the city stating its financial position and the authority to apply for these funds.
Documents:
AGENDA MEMO-RESOLUTION 2020-37 PARK WATER COMPANY PURCHASE.PDF RESOLUTION 2020-37.PDF
11.III. Ordinance 2020-18: Charter Amendment, Mission Statement - First Reading Ordinance 2020-18 will put a Charter Amendment on the ballot regarding the addition of a Mission Statement to the Lake Wales Charter.
Documents:
MEMO ORDINANCE 2020-18.PDF ORD 2020-18 MISSION STATEMENT.PDF
11.IV. Ordinance 2020-19: Charter Amendment, Candidate Residency - First Reading Ordinance 2020-19 will put an amendment on the April 2021 Ballot changing the residency requirement for candidates running for City Commission from 1 year to 3 years.
Documents:
MEMO ORDINANCE 2020-19 CANDIDATE RESIDENCY.PDF ORD 2020-19 CANDIDATE RESIDENCY.PDF
11.V. Ordinance 2020-20 Charter Amendment District Residency First Reading
Ordinance 2020-20 District Residency will put on the April 2021 ballot an amendment
changing the charter declaring a Commission vacancy if a Commissioner moves out
of their district.
Documents:
MEMO ORDINANCE 2020-20 DISTRICT RESIDENCY.PDF ORD 2020-20 DISTRICT RESIDENCY.PDF
11.VI. Ordinance 2020-21 - Charter Amendment, Filling Vacancies - First Reading Ordinance 2020-21 will put an amendment on the April 2021 ballot changing how vacancies are filled.
Documents:
MEMO ORDINANCE 2020-21 FILLING VACANCIES.PDF ORD 2020-21 FILLING VACANCIES.PDF
11.VII. Ordinance 2020-23: Charter Amendment, City Manager Appointment - First Reading Ordinance 2020-23 will place an amendment on the April 2021 ballot requiring the City Manager upon appointment to move to the greater Lake Wales area.
Documents:
MEMO ORDINANCE 2020-23 CITY MANAGER APPOINTMENT .PDF ORD 2020-23 CTY MGR APPOINTMENT.PDF
11.VIII. ORDINANCE 2020-24 Charter Amendment, City Manager Purchasing – First Reading ORDINANCE 2020-24 puts an amendment on the ballot in April 2021 removing dollar amounts from the City Manager’s Purchase Authorization. This change refers to the Ordinance instead.
Documents:
MEMO ORDINANCE 2020-24 CITY MANAGER PURCHASING.PDF ORD 2020-24 CTY MGR PURCHASING.PDF
11.IX. Ordinance 2020-26 Charter Amendment Capital Program – 1st Reading Ordinance 2020-26 places on the next ballot changes to the approval of the Capital Program in the Charter
Documents:
MEMO ORDINANCE 2020-26 CAPITAL PROGRAM.PDF ORD 2020-26 CAPITAL PROGRAM.PDF
11.X. Ordinance 2020-28 Charter Amendment, Duties Of The Mayor – First Reading Ordinance 2020-28 places on the ballot a Charter amendment modifying duties of the Mayor concerning board appointments.
Documents:
MEMO ORDINANCE 2020-28 DUTIES OF MAYOR.PDF ORD 2020-28 FUNCTIONS OF MAYOR.PDF
11.XI. Selection Of A City Manager The City Commission will consider options for selecting a new City Manager.
Documents:
AGENDA MEMO - CITY MANAGER SEARCH.PDF JUNE 12, 2020 CITY MANAGER SEARCH MEMO - SANDRA DAVIS.PDF JUNE 23, 2020 CITY MANAGER SELECTION PROCESS MEMO - KENNETH PARKER.PDF
12. CITY ATTORNEY
13. CITY MANAGER
13.I. Tracking Report
Documents:
AGENDA MEMO - CITY MANAGER SEARCH.PDF JUNE 12, 2020 CITY MANAGER SEARCH MEMO - SANDRA DAVIS.PDF JUNE 23, 2020 CITY MANAGER SELECTION PROCESS MEMO - KENNETH PARKER.PDF
13.II. Social Media Tracking Report
Documents:
SOCIAL MEDIA TRACKING 10-15-2020.PDF
13.III. Commission Meeting Calendar
Documents:
COMMISSION MEETING CALENDAR, OCT-2020.PDF
14. CITY COMMISSION COMMENTS
15. MAYOR COMMENTS
16. ADJOURNMENT
(The staff memos are not incorporated into the official record) Minutes of the City Commission meeting can be obtained from the City Clerk's Office. The minutes are recorded, but are not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recording, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be the expense of the requesting party.
In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the City Clerk's office no later than 5:00 p.m. on the day prior to the meeting.
Appeals concerning decisions on issues requiring a public hearing: Persons who wish to appeal any decision made by the City Commission with respect to any matter considered during a public hearing at this meeting will need a record of the proceedings, and for such purpose may need to ensure that verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based. CITY COMMISSION REGULAR MEETING OFFICIAL AGENDA October 20, 2020 6:00 p.m.
Municipal Administration Building Commission Chambers 201 W. Central Avenue Lake Wales, FL 33853
This will be a hybrid virtual tele-conference meeting.
Pursuant to Executive Order No. 20-69, issued by the Office of Governor Ron Desantis on March 20, 2020, and extended by Executive Order No. 20-112, and extended further by Executive Orders No. 20-114, 20-150, 20-179, and 20-246 municipalities may conduct meetings of their governing boards without having a quorum of its members present physically or at any specific location, and utilizing communications media technology such as telephonic or video conferencing, as provided by Section 120.54(5)(b)2, Florida Statutes.
Some members of the Commission, Staff and public will be welcome to attend in the Commission Chambers.
Everyone is welcome to attend virtually.
Virtual public meetings will continue to be broadcast live, locally, on Comcast channel 6 and on the City’s web site. A link to the live stream can be found in the left-most menu of the City’s home page and is labeled “Live Meeting Stream”.
The direct link is: http://lakewales.granicus.com/player/camera/3?publish_id=2
Members of the public may register to attend at https://www.lakewalesfl.gov/Register
Public Comments will be accepted at
www.lakewalesfl.gov/comments
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. CALL TO ORDER
4. ROLL CALL
5. PROCLAMATIONS AND AWARDS
5.I. Alpha Delta Kappa October Proclamation
Documents:
ALPHA DELTA KAPPA OCTOBER PROCLAMATION.PDF
5.II. World Polio Day Proclamation
Documents:
WORLD POLIO DAY PROCLAMATION.PDF
6. PRESENTATION/REPORT
7. COMMUNICATIONS AND PETITIONS Public participation is encouraged. If you wish to address the Commission, members of the public may register to attend at
HTTPS://WWW.LAKEWALESFL.GOV/834/VIRTUAL-PUBLIC-MEETING-REGISTRATION
Anyone wishing to speak should give their name, state that they are a resident or non-resident and they will have 5 minutes.
Public Comments will be accepted at WWW.LAKEWALESFL.GOV/COMMENTS Submitted comments will be read into the record.
8. CITY CLERK
8.I. Appointment: Library Board Appointment to fill a vacancy on the Library Board
Documents:
MEMO-BOARD APPOINTMENTS OCT 20 2020.PDF BOARD APPLICATION FORM_TICE.PDF
9. CONSENT AGENDA Any member of the public can ask the City Commission to pull a consent item for separate discussion and vote that they would like to make comment on.
9.I. Minutes - Agenda Work Session July 29 2020 Minutes of Commission Agenda Work Session JULY 29, 2020
9.II. Florida Humanities Community Project Grant Application A grant application to the Florida Humanities Council for $5000. The grant would require a 1:1 matching city contribution of $5,000 in FY 2020-2021. The Museum will cover the cost of the match from monies raised by additional proposed contributed gifts from Duke Energy, Mountain Lake Community Service, and Citizen Bank & Trust.
Documents:
COMMISION AGENDA ITEM - FH COMMUNITY PROJECT GRANT - AFRICAN AMERICAN ARCHIVES 101320.DOCX.PDF GRANT PACKET.PDF FISCAL IMPACT STATEMENT.PDF
10. OLD BUSINESS
10.I. Ordinance 2020-27 Zoning Amendment – Chapter 23 Zoning, Land Use And Development - 2nd Reading And Public Hearing The proposed regulations will create the Planned Development Mixed Use zoning district and Master Development Plan process to enable the recently-adopted Mixed Use Master Development Plan Policy (2.18) of the Lake Wales Comprehensive Plan.
Documents:
CC MEMO ORD 2020-27 2ND READING MU LDC.PDF ORDINANCE 2020-27 2ND READING LDR UPDATES 10.20.2020.PDF
11. NEW BUSINESS
11.I. Ordinance D2020-02 – CPA/Zoning – 1st Reading – Public Hearing Mckibben Powersports Property – .51 Acres East Of US Hwy 27 This ordinance will amend land use designations on the Future Land Use Map (Comprehensive Plan) and the Zoning Map for property owned by MCK Properties of Lake Wales, LLC, East of US Highway 27 and abutting the existing Mckibben Powersports site.
Documents:
CC MEMO 1ST R D2020-02 MCKIBBEN LAND USE AND ZONING.PDF ORDINANCE D2020-02 MCKIBBEN POWERSPORTS .51 ACRES LAND USE 10.20.2020.PDF
11.II. Resolution 2020-37 Park Water Company Acquisition A requirement to receiving State Revolving Loan Funds (SRF), a resolution has to be adopted by the city stating its financial position and the authority to apply for these funds.
Documents:
AGENDA MEMO-RESOLUTION 2020-37 PARK WATER COMPANY PURCHASE.PDF RESOLUTION 2020-37.PDF
11.III. Ordinance 2020-18: Charter Amendment, Mission Statement - First Reading Ordinance 2020-18 will put a Charter Amendment on the ballot regarding the addition of a Mission Statement to the Lake Wales Charter.
Documents:
MEMO ORDINANCE 2020-18.PDF ORD 2020-18 MISSION STATEMENT.PDF
11.IV. Ordinance 2020-19: Charter Amendment, Candidate Residency - First Reading Ordinance 2020-19 will put an amendment on the April 2021 Ballot changing the residency requirement for candidates running for City Commission from 1 year to 3 years.
Documents:
MEMO ORDINANCE 2020-19 CANDIDATE RESIDENCY.PDF ORD 2020-19 CANDIDATE RESIDENCY.PDF
11.V. Ordinance 2020-20 Charter Amendment District Residency First Reading
Ordinance 2020-20 District Residency will put on the April 2021 ballot an amendment
changing the charter declaring a Commission vacancy if a Commissioner moves out
of their district.
Documents:
MEMO ORDINANCE 2020-20 DISTRICT RESIDENCY.PDF ORD 2020-20 DISTRICT RESIDENCY.PDF
11.VI. Ordinance 2020-21 - Charter Amendment, Filling Vacancies - First Reading Ordinance 2020-21 will put an amendment on the April 2021 ballot changing how vacancies are filled.
Documents:
MEMO ORDINANCE 2020-21 FILLING VACANCIES.PDF ORD 2020-21 FILLING VACANCIES.PDF
11.VII. Ordinance 2020-23: Charter Amendment, City Manager Appointment - First Reading Ordinance 2020-23 will place an amendment on the April 2021 ballot requiring the City Manager upon appointment to move to the greater Lake Wales area.
Documents:
MEMO ORDINANCE 2020-23 CITY MANAGER APPOINTMENT .PDF ORD 2020-23 CTY MGR APPOINTMENT.PDF
11.VIII. ORDINANCE 2020-24 Charter Amendment, City Manager Purchasing – First Reading ORDINANCE 2020-24 puts an amendment on the ballot in April 2021 removing dollar amounts from the City Manager’s Purchase Authorization. This change refers to the Ordinance instead.
Documents:
MEMO ORDINANCE 2020-24 CITY MANAGER PURCHASING.PDF ORD 2020-24 CTY MGR PURCHASING.PDF
11.IX. Ordinance 2020-26 Charter Amendment Capital Program – 1st Reading Ordinance 2020-26 places on the next ballot changes to the approval of the Capital Program in the Charter
Documents:
MEMO ORDINANCE 2020-26 CAPITAL PROGRAM.PDF ORD 2020-26 CAPITAL PROGRAM.PDF
11.X. Ordinance 2020-28 Charter Amendment, Duties Of The Mayor – First Reading Ordinance 2020-28 places on the ballot a Charter amendment modifying duties of the Mayor concerning board appointments.
Documents:
MEMO ORDINANCE 2020-28 DUTIES OF MAYOR.PDF ORD 2020-28 FUNCTIONS OF MAYOR.PDF
11.XI. Selection Of A City Manager The City Commission will consider options for selecting a new City Manager.
Documents:
AGENDA MEMO - CITY MANAGER SEARCH.PDF JUNE 12, 2020 CITY MANAGER SEARCH MEMO - SANDRA DAVIS.PDF JUNE 23, 2020 CITY MANAGER SELECTION PROCESS MEMO - KENNETH PARKER.PDF
12. CITY ATTORNEY
13. CITY MANAGER
13.I. Tracking Report
Documents:
AGENDA MEMO - CITY MANAGER SEARCH.PDF JUNE 12, 2020 CITY MANAGER SEARCH MEMO - SANDRA DAVIS.PDF JUNE 23, 2020 CITY MANAGER SELECTION PROCESS MEMO - KENNETH PARKER.PDF
13.II. Social Media Tracking Report
Documents:
SOCIAL MEDIA TRACKING 10-15-2020.PDF
13.III. Commission Meeting Calendar
Documents:
COMMISSION MEETING CALENDAR, OCT-2020.PDF
14. CITY COMMISSION COMMENTS
15. MAYOR COMMENTS
16. ADJOURNMENT
(The staff memos are not incorporated into the official record) Minutes of the City Commission meeting can be obtained from the City Clerk's Office. The minutes are recorded, but are not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recording, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be the expense of the requesting party.
In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the City Clerk's office no later than 5:00 p.m. on the day prior to the meeting.
Appeals concerning decisions on issues requiring a public hearing: Persons who wish to appeal any decision made by the City Commission with respect to any matter considered during a public hearing at this meeting will need a record of the proceedings, and for such purpose may need to ensure that verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based.
Proclamation
WHEREAS, Alpha Delta Kappa is an international honorary organization of women educators which is devoted primarily to the recognition and support of women educators for their commitment to educational excellence, for personal and professional growth and for collectively channeling their energies toward the good of their schools, communities, the teaching profession, altruism and world understanding; and
WHEREAS, Alpha Eta is the Lake Wales chapter of Alpha Delta Kappa involving members from Lake Wales, Babson Park, and Frostproof; and
WHEREAS, the coronavirus has changed the way education is normally presented, Alpha Eta salutes the educators in their professionalism and devotion to providing a safe environment for all while instilling a pathway for learning and guiding students through a difficult period with flexibility but purpose designed to meet their students’ needs; and
WHEREAS, the educators in our schools are dedicated to teaching the children of our community both face to face and with online instruction; and
WHEREAS, Alpha Eta honors our educators in their endeavors to guide the future of the next generation, we desire the community to join us in honoring these educators;
NOW, THEREFORE, I, Eugene Fultz, by virtue of the authority vested in me as Mayor of the City of Lake Wales, in the State of Florida, do hereby proclaim October as
LOCAL EDUCATORS MONTH
and encourage citizens to thank all educators for their efforts.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City of Lake Wales, Florida to be affixed this 20th day of October 2020.
______Mayor/Commissioner
Rotary International Proclamation
WHEREAS, Rotary is a global network of neighbors, friends, leaders, and problem-solvers who unite and take action to create lasting change in communities across the globe; and
WHEREAS, the Rotary motto, Service Above Self, inspires members to provide humanitarian service, follow high ethical standards, and promote goodwill and peace in the world; and
WHEREAS, Rotary in 1985 launched PolioPlus and in 1988 helped establish the Global Polio Eradication Initiative, which today includes the World Health Organization, U.S. Centers for Disease Control and Prevention, UNICEF, and the Bill & Melinda Gates Foundation, and Gavi, the Vaccine Alliance, to immunize the children of the world against polio; and
WHEREAS, polio cases have dropped by 99.9 percent since 1988 and the world stands on the threshold of eradicating the disease; and
WHEREAS, to date, Rotary has contributed more than US$2.1 billion and countless volunteer hours to protecting more than 2.5 billion children in 122 countries; and
WHEREAS, Rotary is working to raise an additional $50 million per year, which would be leveraged for maximum impact by an additional $100 million annually from the Bill & Melinda Gates Foundation; and
WHEREAS, these efforts are providing much-needed operational support, medical staff, laboratory equipment, and educational materials for health workers and parents; and
WHEREAS, in addition, Rotary has played a major role in decisions by donor governments to contribute more than $10 billion to the effort; and
WHEREAS, there are three Rotary clubs in the Lake Wales area, The Rotary Club of Lake Wales, Lake Wales Breakfast Rotary, and Rotary on the Ridge along with more than 35,000 other clubs throughout the world that sponsor service projects, raise funds, and work diligently to continue to battle this ongoing worthwhile effort;
Therefore, I, Eugene L. Fultz, Mayor of the City of Lake Wales of Polk County Florida, do hereby proclaim October 24, 2020 as World Polio Day in Lake Wales and encourage all citizens to join me, the Rotarians of Lake Wales and Rotary International in the fight for a polio-free world.
______Eugene L. Fultz, Mayor MEMORANDUM
October 13, 2020
TO: Honorable Mayor and City Commission
VIA: James Slaton, Interim City Manager
FROM: Jennifer Nanek, City Clerk
RE: Appointment – Library Board
SYNOPSIS: Appointment to fill a vacancy on the Library Board.
RECOMMENDATION
Staff recommends that the Mayor and Commission make the following appointment as deemed appropriate.
1. Appoint Imelda Tice to a new term on the Library Board for a term expiring July 1, 2022
BACKGROUND
There are two vacancies on the Library Board due to resignations.
The Mayor makes appointments to various citizen advisory and regulatory boards, commissions, committees, and authorities with the advice and consent of the City Commission (City Charter, Sec. 3.06).
Library Board (City Code Sec. 2-26,(b)) – The board consists of five (5) members. Four members must reside in the City, own property in the City or hold a valid business tax receipt issued from by the City. One member shall be a resident of the unincorporated Greater Lake Wales area having a Lake Wales address or a resident of the City of Lake Wales if the Lake Wales Public Library is a member of the Polk County Cooperative and receives operating funds from Polk County Board of County Commissioners (Ordinance 2008-07; 02/19/08). (5-year term) • There is no interview process requirement for applicants applying for appointment to this board. • Members are not required to file an annual Form 1, Statement of Financial Interests • Current Vacancies: 2 vacancies, resident, due to resignations Current Meeting Schedule: 1st Wednesday @ 4:00 p.m.; Lake Wales Library
Primary Duties: Operate the public library; control expenditures of all monies collected or donated to the Library Fund; appoint the library staff and establish rules and regulations for operation and use of the Library subject to the supervision and control of the City Commission.
Current Members: Jolene Lake, outside 08/02/16 -07/1/21, 1 Paula Alford, resident 08/15/17 – 07/01/22, 1 Michalkiewicz, Brystal, resident 08/04/15 - 07/01/21, P+1 Deborah Solow, resident 09/19/18 - 07/01/23, 1 Allison Kapphan, resident 07/01/19 - 07/01/24, P+1
Applying for Appointment: Imelda Tice for a term expiring on 7/1/2022
OPTIONS
Do not appoint those that have applied.
FISCAL IMPACT
None. These are volunteer boards.
ATTACHMENTS Applications
MEMORANDUM
October 20, 2020
TO: Honorable Mayor and City Commissioners
VIA: James Slaton, Interim City Manager
FROM: Jennifer D’hollander, Museum Manager
RE: Florida Humanities Community Project Grant Application
SYNOPSIS: A grant application to the Florida Humanities Council for $5000. The grant would require a 1:1 matching city contribution of $5,000 in FY 2020-2021. The Museum will cover the cost of the match from monies raised by additional proposed contributed gifts from Duke Energy, Mountain Lake Community Service, and Citizen Bank & Trust.
STAFF RECOMMENDATION: 1. Approve a grant application to the Florida Humanities for funding that will be allocated to the creation of the new Lake Wales African American Archive in 2021. 2. Authorize approval of grant contract by the Interim City Manager, if awarded.
BACKGROUND: The Florida Humanities Council sponsors community based projects, facilitates important conversations among Floridians, and shines a spotlight on Florida’s history, art, and culture. Established in 1973, FHC is an independent, nonprofit affiliate of the National Endowment for the Humanities. For over forty years we have developed and funded public programs that tell the stories of both Florida and those unique individuals that call this state their home. FHC is funded by the State of Florida, Department of State, Division of Cultural Affairs.
If our application is approved, the grant money will be used to create a new African American Archive that includes to research the history, conduct oral histories, establish relationships, and create a permanent home for the history and stories of the African-American community and its people in Lake Wales.
The grant program is a renewable award with an approved application. Any grant funds received from this application would be applicable from December 1, 2020 – December 1, 2021. The grant requires a minimum 1:1 match of funds. The Museum will cover the cost of the match from monies raised by additional proposed contributed gifts from Duke Energy, Mountain Lake Community Service, and Citizen Bank & Trust. Grant requests have already been submitted these organizations.
OTHER OPTIONS: Do not apply for this grant. No appropriations needed.
FISCAL IMPACT: $5000 in matching funds in FY 2020-2021. See attached fiscal impact statement.
ATTACHMENTS: Draft grant application Fiscal impact statement Jennifer D'hollander Lake Wales History Museum
Lake Wales African-American Archive Project
2020/10 - Community Project Grant
Lake Wales History Museum Ms. Jennifer D'hollander [email protected] 325 S. Scenic Highway O: 863.676.1759 Lake Wales, FL 33853
Ms. Jennifer D'hollander 325 S Scenic Highway [email protected] Lake Wales, FL 33853 O: 863-676-1759
Printed On: 13 October 2020 2020/10 - Community Project Grant 1 Jennifer D'hollander Lake Wales History Museum
Application Form
Project Title: Project Title:* Lake Wales African-American Archive Project
Project Overview: Project Overview:
Use the fields below to provide a short description, proposed start and end dates, and requested amount for your project. Project Abstract:* Successful project abstracts are typically formatted as follows: "[Organization] requests [Amount] for [Project]. Florida Humanities funding will support [major project activities]." The Lake Wales History Museum will create an African American Archive of materials and oral histories collected from leaders of the Lake Wales black community, present a new exhibit titled, "Voices of Lake Wales," host speaker presentations with three humanities scholars, and conduct a walking tour of the historic Lincoln Avenue district.
Project Start Date:* Start date must be no sooner than the grant award notification date. Public programs cannot begin sooner than 6 weeks after the grant award date. 11/02/2020
Project End Date:* End date may be no more than 60 days following the last proposed grant-funded activity, or no more than 12 months from award date, whichever occurs first. 05/28/2021
Amount Requested:* May not exceed $5,000. $5,000.00
Printed On: 13 October 2020 2020/10 - Community Project Grant 2 Jennifer D'hollander Lake Wales History Museum
Sponsoring Organization: Sponsoring Organization Information:
If approved, this is the name of the non-profit organization to which all grant funds would be made payable. Sponsoring Organization Name:* Lake Wales History Museum/City of Lake Wales
Sponsoring Organization Address Line One:* 325 S Scenic Highway
Sponsoring Organization Address Line Two: Sponsoring Organization City:* Lake Wales
Sponsoring Organization State:* Use two letter abbreviation. FL
Sponsoring Organization Postal Code:* 33853
Sponsoring Organization County:* Polk
Sponsoring Organization Business Phone:* 8636761759
Sponsoring Organization Annual Budget:* $279,849.00
Sponsoring Organization Federal ID Number:* This number is issued by the IRS and is typically a 2-digit number followed by a dash and 7 more digits. 59-6000357
Printed On: 13 October 2020 2020/10 - Community Project Grant 3 Jennifer D'hollander Lake Wales History Museum
Sponsoring Organization Duns Number:* This is a unique 9-digit number used by the federal government to identify businesses. If your organization does not currently have a DUNS number you can apply for one here. 073212201
Is your organization registered with SAM.gov?* Your organization must be registered with SAM.gov to receive funds if awarded a Community Project Grant. While you do not need to be registered to apply for a grant, no funds can be dispersed until your organization is registered. If you need to register with SAM.gov, please see the SAM.gov Information Sheet. Yes
Is the Sponsoring Organization in a RAO area?* Please refer to http://www.floridajobs.org/docs/default-source/community-planning-development-and- services/rural-community-programs/redi/raomap1.pdf?sfvrsn=2this website to determine if your county or city is categorized as a Rural Area of Opportunity (RAO). No, this organization is not a RAO area
Sponsoring Organization Website Address: www.lakewalesfl.gov/museum
State and Federal Representatives: State House District Number:* 42
State House District Representative Name:* Mike LaRosa
State Senate District Number:* 26
State Senate District Representative Name:* Ben Albritton
U.S. Congressional District Number:* 9
Printed On: 13 October 2020 2020/10 - Community Project Grant 4 Jennifer D'hollander Lake Wales History Museum
U.S. Congressional District Representative Name:* Darren Soto
Project Director: Project Director Salutation:* Mrs.
Project Director First Name:* Jennifer
Project Director Last Name:* D'hollander
Project Director Business Title:* Director
Project Director Organizational Affiliation:* Lake Wales History Museum
Project Director Address Line One:* 325 S Scenic Highway
Project Director Address Line Two: [Unanswered]
Project Director City:* Lake Wales
Project Director State:* Use two letter abbreviation. FL
Project Director Postal Code:* 33853
Printed On: 13 October 2020 2020/10 - Community Project Grant 5 Jennifer D'hollander Lake Wales History Museum
Project Director Address Type:* Is this a home or business address? Business
Project Director Email:* Florida Humanities communicates heavily through email. Please provide an email address you check frequently. [email protected]
Project Director Email Type:* Is this a personal or business email address? Business
Project Director Contact Number:* 863-676-1759
Project Director Contact Number Type:* Is this a home, business, or cell number? Business
How did you hear about funding opportunities from Florida Humanities?* Returning Applicant
If other, please specify:
Narrative: Narrative:
Use the form fields below to answer each narrative question. 1. History and Mission of the Organization:* Provide a brief organizational history and mission statement for the applicant organization. Note any prior programmatic history with Florida Humanities. The Lake Wales History Museum was established in 1976, and since that time, the museum has evolved into an interpretive resource center for the public and the community’s repository of historical and cultural collections. The museum offers permanent and traveling exhibits, educational programs, and heritage events and festivals, and maintains a collection of an estimated 20,000 objects, photographs, documents and books. The main museum is located in the 1928 Atlantic Coast Line Railroad station, which is listed on the National Register of Historic Places. The physical buildings span one acre of property, about a quarter of a mile along the historic Scenic Highway known as the museum’s historic corridor. The museum is owned and operated by the City of Lake Wales.
Printed On: 13 October 2020 2020/10 - Community Project Grant 6 Jennifer D'hollander Lake Wales History Museum
The mission of the museum is to collect, preserve and share the heritage of Lake Wales, which was officially approved and adopted by the City of Lake Wales City Commission as part of our strategic plan on November 20, 2018. The museum employees two full time staff members and works with 25 volunteers who donated 888 hours in 2019. An annual segregated and itemized budget is prepared for the museum as part of the City’s annual budget. The Library and Historical Resources advisory board approves policies for the museum.
The museum is open free of charge from Tuesday – Saturday, from 9 AM – 5 PM, and offers visitors a self- guided experience through historical displays, traveling exhibits, and authentic train cars. Community programs and events include the museum’s signature annual Pioneer Days Festival, national and locally- curated changing exhibits, speakers, book club, receptions, and family programs. Field trips are offered for K- 12th grade school groups on a regular basis. Individuals and students older than 14 years of age are welcome to participate in our volunteer program who actively work on collections, special events and visitor services.
2. Humanities Content:* Describe the project you would like to implement, and how the project is firmly rooted in the humanities. Outline the issues or themes that will be addressed. Describe any complementary resources that will be developed to extend the reach of the project and how those resources will be made available to the public. A new strategic plan for the LWHM was completed in 2018, and our plan’s key strategic goal of Engagement calls for the museum to deliver high quality museum experiences, events and programs that engage audiences of all ages with Lake Wales’ vibrant heritage and civic pride. To meet our goal, the LWHM will research the history, conduct oral histories, establish relationships, and create a permanent home for the history and stories of the African-American community and its people in Lake Wales.
Over the course of history, the African-American experience has been underrepresented in the telling of Lake Wales history, and this project seeks to rectify the lack of knowledge, preservation and sharing about the African-American experience in Lake Wales within the larger context of its history. The project will establish a new, dedicated archive within the museum’s permanent collection for film, photos, documents, objects and recordings of African-American history, culture, experiences, and struggle for equality in Lake Wales.
Collection of Material: To gain knowledge and understanding of the African-American history in Lake Wales, the museum will gather cultural materials available for donation to the museum. We have already identified a number of documents from the local chapter of the NAACP, which are being compiled by residents in the Northwest community. These will be stored and cataloged as AA Archive in the museum’s PastPerfect collections management software.
Oral Histories: From personal stories and knowledge from residents we will gain valuable insight in the how people lived and worked in the segregated Northwest community. Polk County was ordered by a federal court to desegregate schools in 1965, and integration began in the 1965-1966 school year, and mandatory desegregation in 1969-1970. We have records from the local high schools and personal accounts of events that took place during this time. Other areas we will focus on are the businesses, business owners, residents, and entertainment activities in the Lincoln Avenue district. We have personal accounts that recall a local theater, named the Della Robbia, being on the Chitlin’ Circuit, which included artist such as Ray Charles, James Brown and Aretha Franklin. A number of elders in the Northwest community have been identified to conduct oral histories with through partnerships with black organizations including the Lincoln Community Development Corporation, Green and Gold Foundation, B Street Community Center, and the local chapter of the NAACP and Youth NAACP.
Interpretive Exhibits: To share the historical research and collections acquired through this process, the museum will create and display a new exhibit with timeline of events from 1911, when the African-American community was created. It will display personal accounts of the lifestyle, cultural experience, family history &
Printed On: 13 October 2020 2020/10 - Community Project Grant 7 Jennifer D'hollander Lake Wales History Museum genealogy, black-owned and operated Lincoln Avenue businesses, and discuss the the impact of this community in Lake Wales, and how segregation impacted the lives of African-Americans in Lake Wales.
Other humanities activities include: Three Florida Humanities speakers will present virtual or in-person public lectures. Lectures will be free to the public onsite, if possible, or presented virtually. A new history walking tour of Lincoln Avenue historical district that will discuss the people, businesses, and lifestyles of the Northwest community.
3. Work Plan and Marketing/Promotion:* Provide a detailed work plan from the initial planning stage to project completion. Include herein (or further detail) your marketing and promotion plan. In January of 2021, the museum would hire a historian to develop the African-American archive, conduct research and oral histories, and build relationships within the community. The selected individual would spend time making connections with the people who live and work in the Northwest community area to garner a deeper knowledge and understanding of the culture, history, experience, and stuggle for equality in Lake Wales from the 20th and 21st century, including but not limited to interpretive stories about: • The foundation of a segregated community • How segregation laws played out in the Lake Wales community • What businesses were present on Lincoln Avenue • How did the people of the community spend their leisure time • Are there any relatives and relations still living with connections to the African-American cemetary in Lake Wales • How did the people of the community earn a living Additional activities include: • Securing items to build the African-American archive via documents, photos, letters, birth/death certificates, property records, etc. (January – April 2021) • Conduct 10-20 oral histories of prominent elders from the Northwest community (January – July 2021) • Write interpretive material for new exhibit (July 2021) • Design new exhibit (August – September 2021) • Schedule and manage public programming (January 2021) • Launch exhibit and public programming (October 2021 – December 2021)
The final historical exhibit and speaker series will be part shared as part of the LWHM's ongoing comprehensive marketing plan using our website, regular press releases, e-newsletters using Constant Contact, flyers, print ads, and Facebook. We will also package the exhibit and speakers with other programs. We will send a press release to over 300 media contacts, list the event on Facebook, our website, distribute flyers, send email notifications, and create an RSVP event on Eventbrite. Printed ads run monthly in five newspapers, as well as, three local magazines.
4. Target Audience and Reaching Underserved Communities: Describe your target audience and the need for the project in the community. Describe how your project or programming engages diverse audiences or impacts an underserved community. Underserved communities can be defined as those whose access to the humanities is limited by geography, ethnicity, economics, or disability across Florida, or the country writ large. Our target audience is the underserved African American residents of and visitors to Lake Wales, Florida. This project will be dedicated to seeking out and recording the local history of the African American experience in Lake Wales, and sharing it through interpretive exhibits. Our goal is to increase the inclusivity of the history of Lake Wales and reflect that in the stories we tell, which should include the African American community, its residents, pioneers, and experience in every aspect of our permanent and temporary exhibits.
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Currently, our archival and cultural materials in our collection do not fully reflect the breadth and depth of the African American experience in Lake Wales, and therefore, our exhibits reflect a lack of this diversity.
The City of Lake Wales is 65% White and 28% African American with 16% of any race of Hispanic or Latino decent. The City of Lake Wales Commission Board is comprised of five members of Lake Wales’ residents. The current group includes three men and two women, made up of three African-American and two White-Caucasian individuals. Lake Wales, in itself, is an underserved, rural town with a total population of 15,140, and median household income of $30,000 per year, with almost 50% of residents living below the poverty line. The museum is open free to the public, and 90% of our programs are free as well to eliminate economic barriers. In the past, the museum has regularly offered programming that include topics about different cultures and ethnicities, however; this project will focus solely on bringing our local black history to the forefront of the Lake Wales museum interpretive displays and permanent records.
5. Fees:* Specify and describe in detail any fees to be charged to attendees. Funding priority may be given to projects that are free to the general public, but if attendance fees are charged, they must not present a barrier to participation. No, all related programs to this project will be free to the public.
6. Project Personnel:* List and describe the project staff, including the project director and all humanities scholars and/or presenters confirmed or contacted for participation in the project. Expand upon each individual’s role in the project and their qualifications for participation. Jennifer D’hollander, Director of the Lake Wales History Museum, City of Lake Wales Jennifer has twenty years of experience in administration and project planning for Florida museums and cultural institutions. She will direct the archive project, grant and contributed income sources, marketing, and lead the team in the decision making process.
Tina Peak, Director of Library and Historical Resources, City of Lake Wales Tina has forty years of experience in historical collections and city services leadership. She will work as part of the museum team to ensure the integrity of our archival process and help identify oral history participants and members of the community who can contribute to the gathering of local historical information.
Bartholomew Delcamp, Curator of the Lake Wales History Museum, City of Lake Wales Bart has three years of experience in museum collections and exhibits. He will oversee the collections cataloging process, record keeping, and ensure proper storage of new acquisitions, as well as, contribute to the exhibit design and installation process.
Dorothy Scott Wilson, Genealogy of Local History Dorothy Scott Wilson was born and raised in Lake Wales, and conducts genealogy workshops for local residents, with specific focus on African-American history. She has agreed to provide information for our archive and work to help identify oral history participants.
Emmanuel George, Historian Emmanuel has been a historian for the past four years. He has developed expertise doing projects in historic black communities of Broward County, and has created historical archives. He has experience recording interviews, creating documentaries, curating exhibits, and lobbying for historical projects. Emmanuel has agreed to provide historian services for this project.
Myrtice Young, Historic Preservation Manager, Polk County History Center
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Myrtice has worked to preserve the history and heritage at the Polk County History Center for nine years, and is a Lake Wales native. She has agreed to allow the Lake Wales History Museum to utilize the history center’s oral history studio and provide guidance on the project.
7. Impact and Evaluation* Describe the expected impact of your project on the target audience. Explain how you will evaluate its success and measure results. A sample evaluation tool developed specifically for your program activities must be attached as a support document. The Lake Wales History Museum expects to impact the community by: • Creating a better culture of inclusivity and diversity within the museum collections and exhibits that accurately represents the culture and history of all individuals who have lived and worked in Lake Wales through the past and into the future. • Building and teaching tolerance and understanding of our differences that make us stronger as a community • Creating awareness and understanding that the museum a place for all people • Strenthening our partnerships and relationships with African-American leaders and organiations in Lake Wales • Preserving and sharing the material culture, historical records, and personal stories of the African- American community for generations to come
The Lake Wales History Museum uses qualitative and quantitative data to carefully measure the results of our programmatic impact. For this particular project, we will survey program participants about their awareness before and after program participation and exhibit visitation, record staff observations, and measure geographic demographics. We will measure how the archives, programs and exhibit attracted new audiences to the museum, what was their awareness of the museum and its activities before and after museum outreach, and how likely they are to recommend visiting to friends and family. We will ask participants to share their demographic information, if they are willing, along with engagement level and quality of experience. If we succeeded in delivering on quality, engaging programs that bring people together and build institutional capacity, the satisfaction level on our guest surveys will be higher than 85%, and we will have attracted 1st time visitors and participants in the museum’s activities and programs.
Budget and Budget Detail: Budget & Budget Detail: Budget and budget detail must reflect all costs of implementing your project. Request may not exceed $5,000 and Florida Humanities funds may only be used for eligible project expenses incurred during the grant period. All amounts must be rounded to the nearest dollar.
Applicant must also show a total cost share equal to or greater than the amount requested from Florida Humanities. Cost share should include any cash expenditures by applicant for project implementation that are not covered by Florida Humanities funds as well as any in-kind goods and/or services to be received in support of the project.
Click here to download the Florida Humanities Budget and Budget Detail form. This form is required as part of the application. Budget & Budget Detail:* Proposed-Project-Budget-Form - LWHM - AAA Project.docx.pdf
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Operating Budget: Operating Budget:
Attach a copy of the sponsoring organization's current year operating budget. Must not exceed two pages. Operating Budget:* Museum Budget 2020-2021 - Updated October 2020.pdf
Attachment A Attachment A:
Complete Attachment A on the form provided with the title, organizational affiliation, and contact information for each scholar and/or presenter who has confirmed participation in your project.
Click here to download a copy of Attachment A. Form may be duplicated if needed and combined into one uploadable file. Attachment A:* AttachmentA - LWHM - AAA Project.doc.pdf
Evaluation Tool Evaluation Tool:
Attach a sample evaluation tool(s) designed specifically for the proposed activities and/or resources to be created. Evaluation Tool:* Sample Survey.pdf
Supporting Documents: Supporting documents:
Please review the application guidelineshttps://fl-humanities.com/wp-content/uploads/2019/10/Guidelines-for- Specific-Grant-Types.pdf for recommendations on supporting materials. Support materials should also include letters of commitment and resumes from participating scholars/presenters (max. 2 pages each); letters of support from partnering agencies who may assist with the development and/or marketing of the project; and any items
Printed On: 13 October 2020 2020/10 - Community Project Grant 11 Jennifer D'hollander Lake Wales History Museum that demonstrate the past success of the applicant in organizing/hosting public programs or developing public resources. Files may not exceed 1mb each. Up to three files may be uploaded, each of which may be multiple pages. Support Document One, if applicable: Presentation Photos.pdf
Support Document Two, if applicable: Emails & Press Releases.pdf
Support Document Three, if applicable: Emmanuel Article.docx.pdf
Signature: IMPORTANT: Before signing and submitting your final application, click on the "Application Packet" button at the top of the page. The packet will include your entire application with all uploaded documents. Review thoroughly and make any changes before clicking the "Submit Form" button. Once submitted you will no longer be able to make any changes. The Application Packet should be saved and kept by you as your official copy of the final application.
Electronic Signature:* By entering your name below, you certify that the information contained in the application is true to the best of your knowledge and that any funds awarded as a result of this request will only be used for the purposes set forth herein. Jennifer D'hollander
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File Attachment Summary
Applicant File Uploads • Proposed-Project-Budget-Form - LWHM - AAA Project.docx.pdf • Museum Budget 2020-2021 - Updated October 2020.pdf • AttachmentA - LWHM - AAA Project.doc.pdf • Sample Survey.pdf • Presentation Photos.pdf • Emails & Press Releases.pdf • Emmanuel Article.docx.pdf
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Florida HUMANITIES
Florida Humanities Proposed Project Budget
For Office Use Only:
Sponsoring Organization: Lake Wales History Museum Approved By: Project Title: African-American Archives Date: Copy: Instructions: Budget must reflect all costs of implementing your project. Request may not exceed $5,000 and funds may only be used for project expenses incurred during the grant period. Applicant must also show a minimum cost share amount equal to the total requested from Florida Humanities. Cost share should include any cash expenditures by applicant for project implementation that are not covered by Florida Humanities funds, as well as any in-kind goods or services received in support of the project.
* Cost-share may include indirect costs (overhead) totaling no more than 15% of the requested funds. Indirect costs include the salaries of executive officers, clerical or fiscal managers, the costs of operating and maintaining facilities, local telephone service, office supplies, and accounting and legal services, etc. Florida Humanities Funds Cost Share In-Kind* Cost Share Cash* 1. Honoraria 2500 900 2. Travel, Per Diem, Lodging 2500 1000 3. Facilities, Equipment Rental, or Audio-Visual 4. Publicity and Promotion 3895 5. Supplies 500 6. Exhibit Design/Fabrication 3500 7. Other (describe below) Total: $5000 $0.00 $9795 Total Cost Share: $14,795
Budget Detail Provide below a narrative detail of each of the items listed above, including cost share. Text is NOT limited to visible area.
FHC Funds: Oral Historian & Researcher Fee: One Month = $2500 Oral Historian & Researcher one month of accomodations: $2000 Oral Historian & Researcher one month car rental = $500 Total: $5000
Lake Wales History Museum Funds: Oral Historian & Researcher one month car rental = $1000 Archival Supplies: $500 Speaker Fees = 3 x $300 = $900 Marketing of Exhibit and Speaker Series: Artifacts Magazine $1200, Florida Travel Magazine $1195, five postcards and mailing: $1500 = $3895 Exhibit Design & Fabrication: $3500 Total: $9,795
LAKE WALES HISTORYMUSEUM • • • MUSEUM BUDGET 2015 - 2021 - EXPENSES 2019-2020 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 Account Number Description Estimated Actual Actual Actual Actual Budget Budget Actual 001-573-100-112-100 Regular Salaries & Wages 65,131 76,544 93,043 96,905 109,902 112,123 108,653 001-573-100-114-100 Overtime - 479 17 598 260 001-573-100-114-100- Overtime - Hurricane Matthew - 11 - 001-573-100-114-100- Hurricane Irma - Overtime - 131 - 001-573-100-121-000 F.I.C.A. Taxes 4,437 5,352 7,121 7,415 8,408 8,520 8,312 001-573-100-121-000- Hurricane Irma - FICA - 10 - 001-573-100-122-100 Retirement - General Pension 4,221 3,365 3,900 6,028 7,787 7,606 6,682 001-573-100-122-100- Hurricane Irma - General Pen. - 3 - 001-573-100-123-100 Life Insurance 113 60 65 89 376 192 373 001-573-100-123-200 Health Insurance 8,270 10,622 16,635 18,552 19,016 19,016 21,118 001-573-100-124-000 Workers' Compensation - 95 88 90 101 107 176 - - - - PERSONNEL 82,172 96,672 120,869 129,677 145,590 147,824 145,314
001-573-100-334-223 Security Sys. Monitoring - - 753 585 - - - 001-573-100-334-400 Contract Services - Software - - - - 1,000 - 1,000 001-573-100-334-900 Contract Services - Other 920 254 4,191 4,398 4,000 3,487 4,000 - - - - CONTRACT SERVICES 920 254 4,944 4,983 5,000 3,487 5,000
001-573-100-340-220 Mileage - Meeting & Conference - 388 437 89 - 6 - 001-573-100-340-240 Lodging and Meals 15 - 2,214 2,035 - - 001-573-100-341-400 Freight 141 873 - - 1,500 1,859 500 001-573-100-343-102 Electricity--Bldg 3,843 6,650 9,500 8,552 6,000 4,573 7,000 001-573-100-343-200 Water and Sewer 617 442 1,714 35 600 234 600 001-573-100-346-100 M&R - Museum Displays - 1,288 - - - - - 001-573-100-347-100 Printing - Stationary 350 - 113 - - - - 001-573-100-347-900 Printing - Other 2,258 1,374 1,440 134 1,500 - 500 001-573-100-348-000 Advertising & Promotional 152 3,346 5,600 29,682 60,000 47,081 60,000 001-573-100-351-900 Office - General Supplies 77 32 - - 001-573-100-352-900 Operating Supplies - Misc 16,167 11,568 18,131 33,843 30,000 35,184 30,000 001-573-100-354-100 Books and Subscriptions - 230 801 - 500 79 - 001-573-100-354-200 Memberships 250 680 118 503 700 608 700 001-573-100-354-300 Training and Education - 641 970 2,636 500 806 600 001-573-100-434-134 Contract Services - HR - 118 88 - 200 50 200 001-573-100-434-192 Cont Svcs-Facilities - Museum 3,049 4,678 5,106 3,390 5,000 4,188 5,000 Pest Control, Security System, Cleaning and Fire Extinguisher Service 001-573-100-441-193 Postage 451 119 30 408 400 460 400 001-573-100-441-293 Telecommunications 1,531 1,510 1,684 1,803 2,000 1,662 2,000 001-573-100-451-196 Paper Supplies - - - 281 - - 001-573-100-452-192 Operating Supplies-Janitorial ------001-573-100-452-193 Operating Supplies-Printer - - 420 - 300 - 300 001-573-100-452-196 Operating Supplies-Office 2,850 800 1,583 2,647 2,000 1,633 2,000 001-573-100-452-292 Operating Supplies - Other Bldg 354 - 1,319 - - - 001-573-100-452-293 Operating Supplies - Software 1,589 3,522 932 - 1,500 772 - 001-573-100-452-393 Operating Supplies - Other IT 61 432 - - 4,000 1,487 2,500 001-573-100-452-493 Operating Equipment-IT 881 440 1,808 - 500 -
SUPPLIES 34,559 39,099 54,085 86,070 117,200 100,682 112,300
001-573-100-446-192 M&R - Facilities 1,016 39 1,000 117 1,000 001-573-100-446-292 M&R - Historic Structures 6,614 2,013 2,846 1,961 3,000 1,875 3,000 001-573-100-446-392 M&R-Air Conditioning 320 489 50 188 3,074
REPAIR & MAINTENANCE 6,934 2,502 3,912 2,188 4,000 5,066 4,000 001-573-100-882-500 Bank Service Charges - CC 2,002 1,200 1,312 2,250 001-573-100-882-573 Historic Lake Wales Society 206 19 - - -
MISCELLANEOUS 206 19 - 2,002 1,200 1,312 2,250
001-573-100-912-192 Labor Charges - Facilities 2,895 3,061 3,027 3,417 3,000 4,576 3,000 001-573-100-912-193 Labor - IT 1,402 2,038 947 1,193 1,000 1,535 1,000 001-573-100-934-192 Contract Serv. --Facilities - - - - 1,000 1,811 1,000 001-573-100-945-195 Insurance Gen. Liability 4,280 4,393 4,879 5,284 5,643 5,959 5,985 001-573-100-946-192 M&R Facilities - Museum 128 - 105 - - - 001-573-200-946-192 M&R Facilities - Stuart House - - - - -
ALLOCATION 8,706 9,492 8,958 9,894 10,643 13,881 10,985
TOTAL OPERATIONAL 133,497 148,038 192,768 234,814 283,633 272,252 279,849
001-573-100-662-003 C/O Historic Structures 4,400 - - - 001-573-100-662-004 C/O Freight Station Rehab 59,410 59,410 - 001-573-100-662-210 C/O Historic Walking Tour 3,875 3,587 - - 001-573-100-662-215 C/O - Renovations - - 26,092 001-573-100-662-2016 C/O - Renovations ADA - - 001-573-100-664-300 C/O - Rehab Restrooms 19,910 001-573-100-664-320 C/O - Master Plan 001-573-100-664-900 C/O - Humidifier - 3,042 - 001-573-100-664-990 C/O - Other Equipment - 4,200 - 4,000 - - - - CAPITAL 8,275 10,829 26,092 23,910 59,410 59,410 -
TOTAL MUSEUM EXPENSES 141,772 158,866 218,860 258,724 343,043 331,662 279,849
LAKE WALES HISTORYMUSEUM • • • MUSEUM BUDGET 2015 - 2021 - REVENUES 2019-2020 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 Account Number Description Estimated Actual Actual Actual Actual Budget Budget Actual 001-366-573-000-000 Museum Donations 342 3,430 3,430 8,095 10,000 10,194 10,000 001-366-900-000-000 Misc Donations 2,500 - 001-337-775-000-000 Other Museum Grants 6,050 8,133 Florida's Natural 1,000 1,000 1,000 1,000 Visit Florida 2,500 Rotary 500 State of Florida 1,885 8,813 8,813 10,885 TDC 26,264 56,275 56,275 38,780 Mountain Lake 5,000 5,000 5,000 5,000 Duke Energy - - 5,000 Advent Health 1,000 1,000 - 001-337-800-000-000 FHC Grant 4,500 3,625 5,000 5,000 1,000 1,000 6,000
TOTAL MUSEUM REVENUE 7,342 13,105 16,563 47,244 83,088 83,282 79,665 Florida Humanities Council Sponsoring Org: Lake Wales History Museum
Attachment A – Project Scholars / Presenters
Salutation: Mr. Name/Title: Vincent Adejumo/Black Masculinity in Florida Organizational affiliation: UF Contact address: Insert here City: Insert here I State: Insert here I Zip: Insert here Contact number: 813-787-2530 Contact E-mail: [email protected] Address type: Select Check this box if scholar/presenter agreed to participate. • Salutation: Ms. Name/Title: Kitty Oliver/Race & Change Organizational affiliation: Insert here Contact address: Insert here City: Insert here I State: Insert here I Zip: Insert here Contact number: 954-382-0793 Contact E-mail: [email protected] Address type: Select ~ Check this box if scholar/presenter agreed to participate.
Salutation: Ms. Name/Title: Sharon Austin/African American Politics Organizational affiliation: Insert here Contact address: Insert here City: Insert here I State: Insert here I Zip: Insert here Contact number: 352-273-3060 Contact E-mail: [email protected] Address type: Select Check this box if scholar/presenter agreed to participate. • Salutation: Mr. Name/Title: Emmanuel George Organizational affiliation: Insert here Contact address: Insert here City: Insert here I State: Insert here I Zip: Insert here Contact number: 954-628-6143 Contact E-mail: [email protected] Address type: Select ~ Check this box if scholar/presenter agreed to participate.
Salutation: Ms. Name/Title: Dorothy Scott Wilson Organizational affiliation: Lake Wales Public Library Contact address: PO Box 361 City: Lake Wales I State: FL I Zip: 33859 Contact number: 863-512-9070 Contact E-mail: [email protected] Address type: Home address ~ Check this box if scholar/presenter agreed to participate.
Salutation: Select Name/Title: Insert here Organizational affiliation: Insert here Contact address: Insert here City: Insert here I State: Insert here I Zip: Insert here Contact number: Insert here Contact E-mail: Insert here Address type: Select • Check this box if scholar/presenter agreed to participate.
Visitor Survey 2020-2021
1. Was this your first time visiting the museum? 0 Yes, this was the first time. 0 No, I've attended before.
2. How did you hear about the museum or exhibit? Please check all that apply. • Newspaper Ad/Article • Radio • Magazine • Facebook/Social Media • Email Newsletter • Friend/Family • Poster • Postcard • Drove by it • Other (please specify)
3. What did you like about the museum/exhibit?
4. How would you rate the quality of the museum exhibits? 0 Excellent 0 Below Average 0 Very Good 0 Poor 0 Average
1 5. Did you stay overnight in the area to visit the museum or other area attractions? 0 Yes 0 No 0 Yes, and we visited other attractions/events/activities during our stay.
6. If you stayed overnight in the area, where did you stay? • Hotel, Resort or B&B • Homestay Rental (i.e. Airbnb, VBRO, Homeaway, Etc.) • Vacation/Long Term Rental • Campground • With Friends or Family • NA, I Live Here • Other (please specify)
7. Do you have an suggested improvements to the museum, exhibits or visitor experience in general?
8. To help us know where our visitors were coming from and market our museum and exhibits in the future, would you please let us know your zip code?
9. Overall, how would you rate the museum/exhibits? 0 Excellent 0 Fair 0 Very good 0 Poor 0 Good
10. Is there anything else you’d like to share about your visit or the museum?
2 Spring 2018 – Eliot Klinberg April 2018 – Gary Mormino
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HISTORY IS HAPPENING Speaker Series, Smithsonian Exhibit, Pioneer Days & Beers with Pioneers
1928 Historic Train Depot Listed on the National Register of Historic Places History Exhibits ● Train Cars ● Gift Shop
Florida Humanities Council Speaker Series Featuring "Stories of Florida" by Carrie Sue Ayvar at the Lake Wales Museum
October 11, 2018 @ 6 PM
Our stories have never been the same since Ponce De Leon first arrived on our shores in 1513. Flowing seamlessly between Spanish and English, Carrie Sue Ayvar chooses from her large repertoire of personal, historical and traditional Florida tales to connect the people and cultures of Florida, con un poquito de sabor Latino-with a little bit of Latino flavor! Free to the public. Light refreshments provided.
Please RSVP to the museum at 863.676.1759 or the link below.
CLICK HERE for more information. AKE WALES MUSEUM
UPCOMING PROGRAMS & EVENTS
CELEBRATING BLACK HISTORY MONTH
Featured Exhibit “Freedom Riders” February 20 thru March 20 This exhibition on on display from the Gilder Lehrman Institute of American History, and was created in partnership with WGBH Boston/The American Experience. The self-proclaimed "Freedom Riders" challenged the habits of a racially segregated society by performing a disarmingly simple act—traveling together in small interracial groups, and sitting where they pleased on buses and trains. Demanding unrestricted access to terminal restaurants and waiting rooms, they were met with bitter racism, mob violence, and imprisonment along the way. But their courage and sacrifice over eight months in 1961 changed America forever.
Featured Humanities Speaker Dr. Tameka Hobbs “Strange Fruit In Florida” February 21 @ 6 pm Despite its reputation as the “Sunshine State” and a tourist destination, Florida harbors a lengthy and painful history of racial violence. Dr. Tameka Hobbs examines the history of lynching and racial violence in Florida, outlining the overall arc of the “lynching era” in the United States, normal dated between 1882 and 1930, as these instances of extralegal violence became more sporadic in the 1940s. She also highlights to role of Harry T. Moore’s advocacy against lynching and in favor of civil rights for African Americans in Florida. Light refreshments included. Free to the public. Please RSVP.
Featured Book Club Book Notes Of a Native Son by James Baldwin February 27 @ 12 pm Dedicated to non-fiction, you'll discover the truth can be much stranger than fiction. Join us every month to discuss new book! Read the book and come ready to discuss the best non-fiction books. Free to the public and all the books are available to check out free of charge at the Museum while supplies last.
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Next Speaker & Exhibit
Florida Hulllanities Speaker Series
Thursday, March 21 @ 6 PM Celebrating Women's History Florida's Female Pioneers by Peggy MacDonald
“Florida’s Female Pioneers” examines some of the women who have shaped the Sunshine State. Dr. Esther Hill Hawks, a female doctor during the Civil War, visited Florida during the war and ran the first racially integrated free school in Florida during Reconstruction. She wrote lyrical descriptions of the St. Johns River and documented the aftermath of the Civil War in Florida. Harriet Beecher Stowe is credited with kick-starting Florida’s tourism industry with her 1873 book, “Palmetto Leaves.” Florida First Lady May Mann Jennings, married to Florida Governor William Sherman Jennings, was a suffragist and conservationist who was known as the “Mother of Florida Forestry” and helped establish Royal Palm State Park, which later became the nucleus of Everglades National Park. This talk focuses on these Florida pioneers and other, lesser known female firsts.
A passionate Florida historian and native to the state of Florida, Dr. Peggy Macdonald received her PhD in history from the University of Florida in 2010. She has taught history at Stetson University, Florida Polytechnic University, Indian River State College and the University of Florida. Her recent book, Marjorie Harris Carr: Defender of Florida’s Environment, won Honorable Mention in Foreword Reviews’ 2014 INDIEFAB Book of the Year Award contest in Women’s Studies. Following the talk, Dr. Macdonald will be signing books.
Light refreshments included. Free to the public. Please RSVP.
NEW EXHIBIT! FOR IMMEDIATE RELEASE CONTACT: Jennifer D’hollander August 25, 2018 863-676-1759; [email protected]
Florida Humanities Council Awards Grant to Lake Wales Museum for 2018-2019 Speaker Series
LAKE WALES, Florida – The Lake Wales Museum has been awarded a Community Project grant of $5000 from the Florida Humanities Council. These funds will be used to support a six-part speaker series, a project designed to present a range of topics by Florida expert historians, storytellers, researchers and authors to the community. Each presentation focuses on different cultural themes throughout Florida’s history. The speakers’ topics can cover a range of topics that are thought provoking, funny, nostalgic and many times challenging subjects to hear about such as slavery and cultural oppression. Each presentation is designed to bring individuals closer to history.
This project would not be possible without the support of the Florida Humanities Council, the nonprofit statewide partner of the National Endowment for the Humanities that each year awards federal funds to community organizations to create a variety of cultural resources and hundreds of free public programs across the state. These programs and resources help preserve Florida's heritage, promote civic engagement, and foster connections among humanities scholars, cultural organizations, and community groups across the state. Florida Humanities grants also leverage thousands of dollars annually in local matching funds from non-profit agencies.
“We are delighted to have been selected as a site for the Florida Humanities Council speaker series again this year,” said Jennifer D’hollander, director for the Lake Wales Museum. “We hope these presentation will help our community and visitors gain a deeper understanding of our shared history and culture.”
The speaker series will include the following presentations:
October 11, 2018 - Stories of Florida—Con Sabor! By Carrie Sue Ayver Our stories have never been the same since Ponce De Leon first arrived on our shores in 1513. Flowing seamlessly between Spanish and English, Carrie Sue Ayvar chooses from her large repertoire of personal, historical and traditional Florida tales to connect the people and cultures of Florida, con un poquito de sabor Latino—with a little bit of Latino flavor!
November 15, 2018 - Alligators in Florida Culture by Jeff Klinkenberg Few states have a relationship with an animal in the way that Florida does with the alligator. Whether it’s a school mascot, being wrestled at a tourist attraction, or sunbathing on a golf course, these reptiles are ubiquitous to our state. After hearing Jeff Klinkenberg’s lecture, and watching his accompanying video, you’ll agree that there can be no Florida without alligators. Hey, keep your hands inside the canoe.
January 17, 2019 – Cypress Gardens: America’s Tropical Wonderland by Lu Vickers When Dick Pope transformed the swampland on the edge of Lake Eloise in Winter Haven into Cypress Gardens, he created an attraction that would become world famous, and in the process, cemented Florida’s reputation as the land of sun and fun. He achieved these feats with the unlikely combination of flowers, water skiers and Southern Belles. Lu Vickers’ talk on Cypress Gardens will feature a slide show of vintage photographs from the Garden’s archives that will take the audience on a journey through Cypress Garden’s history from the 1930s to 2009 when it was sold to Legoland. Vickers will discuss the creation of the world famous waterski show, the Gardens, and the iconic Southern Belles, and will explain how Dick Pope, Cypress Garden’s flamboyant owner, became known as the “Man who Invented Florida.”
February 21, 2019 – Strange Fruit in Florida by Tameka Hobbs Despite its reputation as the “Sunshine State” and a tourist destination, Florida harbors a lengthy and painful history of racial violence. Dr. Tameka Hobbs examines the history of lynching and racial violence in Florida, outlining the overall arc of the “lynching era” in the United States, normal dated between 1882 and 1930, as these instances of extralegal violence became more sporadic in the 1940s. She also highlights to role of Harry T. Moore’s advocacy against lynching and in favor of civil rights for African Americans in Florida.
March 21, 2019 - Florida’s Female Pioneers by Peggy Macdonald “Florida’s Female Pioneers” examines some of the women who have shaped the Sunshine State. Dr. Esther Hill Hawks, a female doctor during the Civil War, visited Florida during the war and ran the first racially integrated free school in Florida during Reconstruction. She wrote lyrical descriptions of the St. Johns River and documented the aftermath of the Civil War in Florida. Harriet Beecher Stowe is credited with kick-starting Florida’s tourism industry with her 1873 book, “Palmetto Leaves.” Florida First Lady May Mann Jennings, married to Florida Governor William Sherman Jennings, was a suffragist and conservationist who was known as the “Mother of Florida Forestry” and helped establish Royal Palm State Park, which later became the nucleus of Everglades National Park. This talk focuses on these Florida pioneers and other, lesser known female firsts.
April 25, 2019 Modern by Tradition: Innovation and the Transformation of Seminole Culture by Andrew Frank Between 1700 and the present, the culture of the Florida Seminoles has remained remarkably connected to its roots while also innovating in` dramatic fashion. This lecture explores this dynamic to show how the Seminoles have embraced this dualism of being both modern and traditional. It examines, among other things, their origin stories, dress, cuisine, housing, ceremonial life, and family life.
This program is sponsored by the Florida Humanities Council with funds from the Florida Department State, Division of Cultural Affairs, the Florida Council on Arts and Culture and Visit Central Florida. Each program begins at 6 PM, is free to the public and will include light refreshments. Please RSVP to the Lake Wales Museum at 863.676.1759.
About the Florida’s Humanities Council The Florida Humanities Council sponsors community based projects, facilitates important conversations among Floridians, and shines a spotlight on Florida’s history, art, and culture. Established in 1973, we are an independent, nonprofit affiliate of the National Endowment for the Humanities. For over forty years we have developed and funded public programs that tell the stories of both Florida and those unique individuals that call this state their home. For more information, visit www.floridahumanities.org.
About the Lake Wales Museum The Lake Wales Museum is open Tuesday – Saturday from 9 a.m. – 5 p.m. Admission is free. Parking is free and the first floor is accessible for persons with disabilities, wheelchairs and strollers. For more information contact the Lake Wales Museum, 325 S Scenic Highway, Lake Wales, Florida 33853; 863-676-1759 or visit www.cityoflakewales.com/439/Depot-Museum.
JANUARY 24, 2019
Meet Emmanuel George of Sistrunk- A-Fair in Dania Beach
Today we’d like to introduce you to Emmanuel George.
Emmanuel, please share your story with us. How did you get to where you are today? Born in Overtown Miami September 24th, 1988, growing up as a youth in North Miami then spending my coming of age years in Hollywood Florida, I’ve always been passionate about history. My father always taught me about afro Caribbean history, African history and of course African American history. Growing up in Hollywood I hung out throughout the city, from Adam street to Liberia I was there, I was not sure about where my life was going… After the deaths of Trayvon Martin and Mike Brown made me want to get involved, I was tired of just sitting down, I wanted to take action. In November of 2014, me and my friend Rick Morvant decided to canvas Miami Dade college south and central campus, Broward college south and central campus as well as walking through the streets of Liberia and Danie just aiming to build with Like minded people. In January 2015 everything changed when I met Valencia Gunder, she is a profound activist in Liberty City and has traveled the world due to her work, she took me under her wing and she became my mentor. It was then I started to meet many like-minded folks from those in Dream Defenders, The Nation of Islam, Power U and The Miami workers center. I ended up meeting Danny Agnew and James “Munch” Mungin that summer of 2015 and I became apart of “Roots Collective” which is a collective of Black men from the black inner city seeking to improve their respective communities through community development and economic growth all while coming together to create events in Miami. As time went on I was doing so much work in Miami but I have always seen Broward as my home, I’ve been in Broward since 2002. I then decided that all I learned from those in Miami I had to apply it to Broward County. In Broward, there is several people aiming to better our communities and I wanted to implement my own way I feel would be transformative towards bettering my hometown of Hollywood and Dania Beach.
I wrote a few screenplays in High School and became an avid documentary lover and seen that as a way to help out my community as well as other neighboring areas in Broward County. I conceptualized The “Black Broward Film Project” in 2016 after being moved by Marvin Dunn’s “Black Miami in the 20th century” and Kitty Oliver’s “Race and Change in Hollywood Florida” both of their works really inspired me on how they spoke of the local black experience and that’s when I wrote the black Broward film project, a documentary series telling the past, present, and future of Black communities in Broward County, using film as a way to bridge the gap between elders and millennials. While organizing for this project, many people took interest but only two people decided to stay along for the whole ride, Premimathieu Sterlin and Ian Mann seen the vision and importance and we have still been working As a team to this day. As time gone on, I ended up becoming more involved with my city and I ended up joining the C.A.C.(Cultural arts committee) of Dania beach. I joined to be a difference maker and to have a say so in the rising amount of Art tourism that was coming into Broward County.
While in the C.A.C. I met Al Huggins who is the founder of “ArtNSoul” in which he focuses on all things art locally and globally. Myself and Al both had visions of creating a week-long exhibit dedicated to Art for the black communities in Broward County. The “Sistrunk-A-Fair” was born and here we are today as it will debut January 17th-26th of 2019. The Sistrunk-A-Fair will feature two art exhibits, one located at the African American Research Library called “We Love Art Too” an exhibition dedicated to South Florida artists as well as global artists from all over the U.S. The next exhibit is “B.A.S.E.” (Broward’s Artistry N Soul Experience) an exhibit that’ll feature local black artists from Broward paying homage to pioneers from historic black communities in Broward as well as landmark places in Broward. This exhibit will take place at Old Dillard Museum. Other events during this week will be a paint & sip for adults, a youth art workshop for the kids, an Art Warz showdown featuring the winners from this year and last year facing off against each other.
Additionally, there will be a panel titled “The history of Black Broward” which will feature a pioneer from each historic black community in Broward sharing their stories on the earliest beginnings of Broward County, how their communities intersect as well as where they see the future going with all the redevelopment happening. “Support The Reel” which will also be happening at Old Dillard Museum will feature short films by local black filmmakers in South Florida. The goal of The “Sistrunk-A-Fair” is to establish a platform for local black creatives in Broward, tying in community development with black creativity to bring forth transformative change.
Overall, has it been relatively smooth? If not, what were some of the struggles along the way? Some of the struggles I’ve dealt with has been the politics that come with community development and being a community advocate. Many people who you’d think have good intentions often times do not and only use their positions for power and control, but the real will always prevail in the end. We’d love to hear more about your work. I am a local black history historian, a writer, a creative, a public speaker, a community advocate, curator, and overall a man on a mission. I’m proud of constantly going even though the odds are against me. What sets me apart is my passion for local black history. Often times people look at global black history all while forgetting about the local black history in their backyard. How do you define success? Success is being able to freely do what you do when you want to do. Contact Info: Website: Www.sistrunkafair.com Email: [email protected] Instagram: @BlackBroward Facebook: Emmanuel George
STATEMENT OF FISCAL IMPACT FLORIDA HUMANITIES COMMUNITY PROJECT GRANT PREPARED BY
CITY OF LAKE WALES FINANCE DEPARTMENT
Nature of Statement and Information Disclosed
This is a statement of fiscal impact for the grant performed as required by and in accordance with Section 2-802, Article VIII of the City of Lake Wales Code of Ordinances. It is a statement solely for the purpose of analyzing and reporting the fiscal impact on the City of either applying or not applying for this grant, using certain assumptions as indicated herein. No attempt is made to evaluate the Grant Application for suitability to City objectives.
In order to provide an unqualified statement of fiscal impact that can be certified as reasonably full and complete by the Finance Department, certain information must be provided permitting Finance Department personnel to produce a full and complete determination as to all anticipated fiscal impacts. This impact statement was produced using:
x Memorandum from Jennifer D’hollander, Museum Manager x Grant Application
This impact statement represents, in our unqualified opinion, a valid estimate of known present or future impacts anticipated to result from the acceptance of the aforementioned grant.
In some cases, the nature of a fiscal impact is described rather than stated using specific dollar amounts or figures. This is done in order to provide information on the nature of the expected fiscal impact where there simply is not enough information to quantify the impact, or whether the exact amount of the impact depends on the exact type of future events or conditions.
General Assumptions
A fiscal impact statement constitutes a forward-looking statement on the acceptance of grant funds and the proper execution of all requirements as set forth in any grant application, agreement, covenants attached to real or tangible property, or other duly enforceable stipulations. In order to produce such a statement, assumptions about future events and conditions must be made.
In any case where a reasonable expectation of a future condition or event has been disclosed or is already known to Finance Department personnel, that information has been used as an Assumption in the fiscal impact statement. Expectations not known or not considered reasonably expected to occur have been excluded from the fiscal impact statement. If an event or condition may occur which would have a material and direct fiscal impact, but is not reasonably expected to occur, it is disclosed in the fiscal impact statement.
General Assumptions are made in this fiscal impact statement that the City Staff executing the grant program already possess the required knowledge and expertise to expertly perform all of the requirements of the grant, and that the information provided to prepare this impact statement is true and correct. It is also assumed that no outside events will create a positive or negative influence on the grant program, and that there will be no changes in the legal, operational, or economic environment in which the grant program, and the City as whole, operates, except as disclosed herein.
Page 2 Oct 13, 2020
Current Fiscal Impacts
Impacts on Revenue The grant application amount is not to exceed $5,000 plus matching City funds of $5,000 (total $10,000.00).
Impacts on Expenditures Estimated costs relating:
African American Archive $ 10,000.00
Florida Humanities Community Project Grant $ 5,000.00 City matching funds 5,000.00 $ 10,000.00 Future Fiscal Impacts
Impacts on Revenue No net future revenue impact is expected from accepting the grant.
Impacts on Expenditures No future expenditures are expected from accepting the grant.
Other Future Commitments N/A
Disclosures of Possible Material Future Events N/A
Certification We hereby certify that this fiscal impact statement is, to the best of our knowledge, a valid estimate of known present or future impacts anticipated to result from the application and acceptance of the aforementioned grant.
Approved By:
______Jacqueline Curtis Accountant III City of Lake Wales
Notice: This is not a certified fiscal impact statement. This summary was produces from a certified fiscal impact statement. Review the certified fiscal impact statement for specific details, assumptions, and additional information. Page 2 Oct 13, 2020
Current Fiscal Impacts
Impacts on Revenue The grant application amount is not to exceed $5,000 plus matching City funds of $5,000 (total $10,000.00).
Impacts on Expenditures Estimated costs relating:
African American Archive $ 10,000.00
Florida Humanities Community Project Grant $ 5,000.00 City matching funds 5,000.00 $ 10,000.00 Future Fiscal Impacts
Impacts on Revenue No net future revenue impact is expected from accepting the grant.
Impacts on Expenditures No future expenditures are expected from accepting the grant.
Other Future Commitments N/A
Disclosures of Possible Material Future Events N/A
Certification We hereby certify that this fiscal impact statement is, to the best of our knowledge, a valid estimate of known present or future impacts anticipated to result from the application and acceptance of the aforementioned grant.
Approved By:
______Jacqueline Curtis Accountant III City of Lake Wales
Notice: This is not a certified fiscal impact statement. This summary was produces from a certified fiscal impact statement. Review the certified fiscal impact statement for specific details, assumptions, and additional information.
MEMORANDUM
October 20, 2020
TO: Honorable Mayor and City Commissioners
VIA: James Slaton, Interim City Manager
FROM: Mark J. Bennett, Development Services Director Autumn Cochella, Development Services Manager
RE: Ordinance 2020-27 Zoning Amendment – Chapter 23 Zoning, Land Use and Development
SYNOPSIS The proposed regulations will create the Planned Development Mixed Use zoning district and Master Development Plan process to enable the recently-adopted Mixed Use Master Development Plan Policy (2.18) of the Lake Wales Comprehensive Plan.
RECOMMENDATION Staff recommends adoption of Ordinance 2020-27 at second reading, following a public hearing. Public notice requirements have been met.
BACKGROUND At a regular meeting on May 26, 2020, the Planning and Zoning Board made a recommendation of approval to the City Commission to adopt the new Land Development Regulations. Commission approved the amendments at first reading on October 6, 2020.
Proposed Changes include the following:
Table 23-211 will be amended to include the Master Development Plan requiring Administrative – recommendation, Planning Board – recommendation with public hearing, and City Commission – adoption with public hearing.
Section 23-242. Establishment of review fees.
Section 23-222.4.a.3 Master Development Plans (MDP) proposed language in attachment A on page 15.
Section 23-228 Master Development (MDP) Review Process – this is a brand new section of code to provide the framework for review and approval.
Table 23-421 Permitted and special exception uses allowed in zoning districts is amended to include the new district.
The majority of the new regulations are the establishment of Division 5. Master Development Plan Regulations and subsequent Sections.
The proposed regulations were drafted in collaboration with Diane Chadwick and Katie LaBarr of Stantec, consultants for representing the Winter Haven Corporation.
FISCAL IMPACT This action has no direct fiscal impact.
OTHER OPTIONS Commission may choose not to approve the ordinance.
ATTACHMENTS Ordinance 2020-27 Proposed Regulations ORDINANCE 2020-27
AN ORDINANCE OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, AMENDING THE CODE OF ORDINANCES CHAPTER 23, ZONING, LAND USE AND DEVELOPMENT REGULATIONS ADDING A REVISED ARTICLE IV. DISTRICT REGULATIONS/DIVISION 1. ZONING DISTRICTS/SECTION 23-401.B TO CREATE THE PLANNED DEVELOPMENT MIXED-USE ZONING DESIGNATION; ADDING SECTION 23-450 MASTER DEVELOPMENT PLAN REGULATIONS; ADDING SECTION 23-228 MASTER DEVELOPMENT REVIEW PROCESS; ADDING A REVISED SECTION 23-222.4.A.3. FOR MASTER DEVELOPMENT PLANS; AMENDING TABLE 23-421 PERMITTED USE CHART TO INCLUDE MDP MASTER DEVELOPMENT PLAN IN THE PDMU PLANNED DEVELOPMENT MIXED USE ZONING DISTRICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
BE IT ENACTED, by the City Commission of the City of Lake Wales,
SECTION 1:
[revise Article IV. District Regulations/Division 1. Zoning Districts/Section 23-401.b to create the Planned Development Mixed-Use zoning designation
PDMU Planned Development Mixed-use district. This district is intended to implement Policy 2.18 of the Comprehensive Plan, in order to facilitate large-scale, mixed-use master planned development on large tracts of land. Properties zoned PDMU shall seek approval of a Master Development Plan, in accordance with Division 5, Section23-450 of these Land Use and Development Regulations.
Article IV. District Regulations Division 5. Master Development Plan Regulations Section 23-450. Master Development Plan (MDP) Sec. 23-450.1 Purpose and Intent. The Master Development Plan process is designed to promote a form of development that is intended to encourage high quality master planned community development on large tracts of land, in order to promote a jobs/housing balance and a development pattern that can reduce reliance on the personal automobile by allowing a greater variety of land uses closer to work and home; protect and enhance environmental assets and provide for an orderly transition of land uses through a planning process that incorporates a build out vision with proper timing and location of adequate public facilities. This process is intended to facilitate the implementation of planned development zoning and Policy 2.18 of the Comprehensive Plan.
Unified Development
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An applicant who intends to file an MDP application shall present evidence of the unified control of the development area, and shall agree, if they proceed with the proposed development, to do so in accordance with the following: The adopted MDP and all applicable conditions that are contained in a Development Order that accompanies the MDP Provide agreements, contracts, deed restrictions, covenants or sureties acceptable to the City for completion of the undertaking in accordance with the adopted MDP, as well as for the continuing operation and maintenance of such areas, functions and facilities that are not to be provided, operated or maintained at the expense of the general public. Bind their development successors in title to any commitments made in the above stated conditions.
Sec. 23-450.2 Relationship to Comprehensive Plan. The MDP is intended to implement Policy 2.18 of the Comprehensive Plan, regarding Mixed-use development, by establishing a process for the development of major centers of suburban/urban activity, in areas with a high level of public facility availability, promoting a horizontal or vertical mix of residential and nonresidential uses, achieving internal trip capture and the development of a high quality environment for living, working or visiting. Density and/or intensity shall not exceed the maximums established in the Comprehensive Plan.
Sec. 23-450.3 Applicability. An MDP may be approved in the Planned Development Mixed-use zoning district. The MDP process is intended to accomplish the following: 1. Establish complimentary groupings of residential, commercial, office, industrial, or other uses 2. Promote large-scale master planned development at appropriate locations, in accordance with the goals, objectives, and policies of the Comprehensive Plan and in accordance with the requirements herein 3. Development shall be designed with carefully located buildings, parking and service areas, open space and use mixtures that are scaled and balanced to reduce general traffic congestion, by providing interdependent uses and uses that are compatible with adjacent and surrounding land uses. 4. Application of appropriate review criteria shall be based on the specific facts of the proposal. The ranges of density and intensity shall be approved according to the guidelines set forth in the Comprehensive Plan. In no event shall uses permitted with a MDP exceed the maximum density or intensity in the Comprehensive Plan. Sec. 23-450.4 MDP Approval Process. 1. Application Requirements.
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An MDP shall depict internal relationships between or among uses and activities proposed and their supporting systems and facilities, and relation to surrounding uses, activities, systems, and facilities. An MDP shall include all data necessary for determining whether the proposed development meets the specific requirements, limitations and the intent, concerning the Planned Development Mixed-use district. 2. Design Requirements for MDPs In addition to other requirements stated in this section, the following standards shall be met, and compliance must be demonstrated with MDP approval. A. Relation to public utilities, facilities and services. MDPs shall be located in relation to transportation systems, sanitary sewers, emergency services, schools, public safety, water lines, storm and surface drainage systems and other utilities systems, including reclaimed water when the City makes it commercially available, and installations to ensure that services can reasonably be expected to be available at the time of request for concurrency reservation. B. Relation to major transportation facilities. MDPs, where appropriate because of the size or intensity of proposed development, shall be so located with respect to expressways, arterial and collector streets or mass transit facilities, and shall be designed to provide access to and from such districts without creating excessive traffic along minor streets in residential neighborhoods outside the project boundary. C. Compatibility to adjacent properties. MDPs shall be located and designed to minimize the negative effects of external impacts resulting from factors such as traffic, noise or lights. Project control shall be accomplished through such techniques as buffering, architectural design, site design, height transitions, and density or intensity transitions. D. Transitions. MDPs shall be responsive to the character of the area. When located in an area where land use types and/or intensities or densities vary, MDPs shall be designed to provide for appropriate transitions in intensity and/or density. E. Design quality. All MDPs shall be designed to address all of the criteria as set forth in this Section and shall generally be superior in design to conventional development site plans (like providing a hierarchy of the roadway network, unique public parks, wayfinding or other such upgrades), and consistent with all other factors in this Section. F. Relationship to adjacent property. Projects approved with MDPs shall include screening, buffering, transitional uses or other design
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features, as necessary to adequately protect existing or anticipated uses of surrounding property; and shall provide functional and logical linkages to activity centers and circulation facilities on such adjacent property. G. Access. Principal vehicular access points shall be designed to encourage smooth traffic flow with controlled turning movements and minimum hazards to vehicular or pedestrian traffic. Vehicular access to streets or portions of streets from off-street parking and service areas shall be combined, limited, located, designed and controlled to channel traffic from and to such areas conveniently, safely, and in a manner which minimizes traffic friction, and excessive interruptions.
H. Streets, drives, parking & service areas. Streets, drives, parking and service areas shall provide safe and convenient access to all buildings and general facilities. Commercial and office uses shall be grouped in relation to parking areas so that after visitors arrive by automobile, establishments can be visited with a minimum of internal automotive movements. Facilities and access routes for deliveries, servicing and maintenance shall be located and arranged to minimize interaction with pedestrian traffic. Loading zones where customers pick up goods shall be located and arranged to minimize interaction with pedestrian movement, fire lanes, and other vehicular travel ways. For all rights-of-way and private streets in planned developments, the following minimum design considerations shall be adequately addressed: 1. Safe vehicular travel; 2. The manner in which pedestrians, including the physically handicapped, can traverse in the planned development; 3. Structural stability of ALL construction materials; 4. Utility distribution, power, sewer, cable, potable water and fire protection routing, location, and sizing; 5. Horizontal and vertical sight distances; 6. Traffic safety requirements; 7. Emergency vehicle maneuverability and access; 8. Logical future extension of inter-neighborhood ties.
I. Pedestrian systems. MDPs shall provide internal or external walkways to facilitate pedestrian circulation. The future site plans shall provide for safe, efficient, convenient and harmonious groupings of structures, uses, facilities and open spaces
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in a manner facilitating pedestrian movement between major origins and destinations, within and adjacent to the district, with a minimum of conflicts with vehicular traffic. Access for pedestrians and cyclists entering or leaving the district shall be by safe and convenient routes. Where there are crossings of pedestrian ways and vehicular routes at edges of Planned Developments, such crossings shall be safely located, marked and controlled, and where such ways are exposed to substantial vehicular traffic at edges of districts, safeguards shall be required to prevent crossings, except at designated points. Bicycle or pedestrian paths, if provided, shall be so related to the vehicular system that street crossings are combined.
J. Natural and historic features, conservation and preservation areas. MDPs shall be designed to preserve the natural features of the land, such as existing trees and natural topography, and archaeological and historic resources, as much as practicable. K. Density/intensity. Density and/or intensity may be clustered into development pods but shall not exceed maximums established in the Comprehensive Plan over the entire MDP. Densities/intensities shall be established after consideration of the Comprehensive Plan criteria and limits, neighborhood compatibility, transitions, and site design. L. Height. Height shall be determined after review of the nature of surrounding land uses to ensure that proposed development will not create any external impacts that would adversely affect surrounding development, existing or proposed. M. Fences and screening. Fences or vegetative screening along the project edge shall be provided to buffer adjacent parcels from views, lighting, noise or other off-site influence. When adjacent development is of either similar use or intensity, such screening may be reduced at the discretion of the Department Director. N. Yards and setbacks. Yard and setback requirements shall be established with each MDP to promote general health, safety, welfare, design excellence and neighborhood compatibility. Notwithstanding other required wetland and jurisdictional buffer requirements, all setbacks within a subphase shall maintain consistency with the approved MDP throughout the development. All proposed setbacks shall be shown on the MDP in either graphic or tabular form. O. Trash and utility plant screens. All central refuse, trash and garbage collection containers shall be screened from sight or located in such a
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manner so as not to be visible from any public area within or adjacent to the Planned Development district. P. Signs. Signs shall be in accordance with section23-526 and 23-545. Alternatively, the development may establish a special sign district to create a strong sense of place and community while allowing each business/development to communicate with the public in a consistent, community-building, coordinated manner. However, a sign plan shall not have increased square footage or heights, unless a variance is obtained through Sec. 23-244.2 Q. Landscaping. At a minimum, landscaping shall comply with the design guidelines for residential, mixed-use village, or commercial, industrial and professional uses, as described in Sec. 23-450.5 through 450.7. R. Environmental factors 1. Water Conservation. Creative site development concepts shall be used in order to promote water conservation. Water requirements may be reduced by providing for: a. The preservation of existing plant communities; b. The reestablishment of native plant communities; c. Limited amount of lawn grass areas; d. The use of site-specific plant materials; e. The use of shade trees to reduce transpiration rates of lower story plant materials; f. Site development that retains stormwater runoff on site; utilize non-standard retention in some areas to provide interest and education (i.e. implementation of Low Impact Design (LID) Standards, such as bioswales, pervious parking, or rooftop gardens; environmental education opportunities along trails, or trail enhancements with native vegetation); g. The use of pervious paving materials; h. Site development that addresses the carrying capacity of the land in its present form; and i. Other environmentally sensitive site development concepts. 2. Minimum Open Space Requirements. Minimum open space requirements shall be established based upon a site-specific evaluation of the project and surrounding land uses. In no event shall open space be less than 20%. 3. Preservation of Existing Plant Communities. a. Existing native plant communities on sites proposed for development should be preserved and incorporated into the required open space wherever possible. Existing native plant communities that are specified to remain shall be preserved in
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their entirety, with all desirable trees, understory, and ground covers left intact and undisturbed. b. Existing trees 24” Diameter Breast Height (DBH) at time of measurement, shall be preserved, to the extent possible. Factors to consider for preservation include existing form, spread, height, as well as health and condition of the tree. Site design and long-term viability of the tree shall also be considered. If appropriate root zone protection and drainage can be provided, a tree should be preserved. Otherwise, trees that are anticipated to be significantly impacted by development may be removed.
S. Rights-of-Way and Utility Standards. All improvements shall adhere to City requirements for all public and private rights-of-way construction. T. Stormwater Management. Stormwater management facilities shall adhere to City requirements. U. Consistency with Comprehensive Plan. No MDP shall be approved if it is inconsistent with the Comprehensive Plan. V. Other Factors. Other factors shall be applied which: 1. Address views from limited access highways and major connectors; 2. Generally, require greater open space than permitted in standard districts; 3. Provide screening for exterior storage; 4. Encourage parking and loading areas away from arterial roadways; 5. Provide quality construction material and superior design; 6. Maximize use of buffers and berms; and 7. Otherwise encourage the establishment of high-quality projects at these critical locations.
3. Additional information. Additional information may be requested by the Administrative Official at the time of the pre-application meeting, when necessary to review a MDP. Such information, if requested by the Administrative Official, shall be provided at time of application submittal. 4. Site Plans. Demonstration of compliance with specific design standards shall be required at time of preliminary site plan as described in section 23-222.4.a.3. Exterior boundaries of an MDP shall be of a character and so located, designed, and buffered to establish a transition of intensity and uses across district boundaries.
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MDPs shall provide landscaped and pervious areas. In no event shall the landscaped and pervious area be less than 20% of the land area of the district. 5. Proposed Uses. Each use listed in the application must be a permitted or accessory use in the Planned Development Mixed-use district and shall be listed using the terminology used in this Code. To promote compatibility, the range of permitted uses may either be limited, or certain uses may not be permitted by the City Commission at the time of MDP approval.
Sec. 23-450.5 Residential Design guidelines Unless specific design criteria are established by the applicant, with the submittal of the MDP, the following design standards may be incorporated in the project design. Guidelines in this section are intended to assist the applicant in designing the project and the City in assessing the quality of the proposed development.
a. Relationship to surrounding area. The development is not isolated from the surrounding community but is an integral part of the community. Methods for achieving: Roadways and pedestrian/bike paths connect to the surrounding roadways, neighborhoods, commercial areas, and parks. Streets extend or expand the existing street pattern. Collector streets do not terminate within the development. Pedestrian connections to surrounding streets are provided through landscaped buffers and perimeter walls.
b. Overall design. The layout of the development is suited to the configuration and characteristics of the land and integrates natural features into the overall design. Methods of achieving: Natural features of the land, including wetlands, ponds, hills, and vegetation, are preserved and become the basis for the layout of the development. Parks and open areas incorporate natural features for the enjoyment of all residents and become focal points for the development and for neighborhoods. Roadways provide views of natural features and open space. Changes in elevation are used as a design feature to provide interest. Commercial areas are located for convenient and safe access from outside and inside the development by vehicles and pedestrians.
c. Neighborhoods. The development establishes identifiable neighborhoods engendering a feeling of belonging. Methods of achieving: Dwellings are clustered rather than located in linear patterns on long streets.
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Each neighborhood may have its own common open space designed as a focal point and visible from most units. Central greens are encouraged. Housing styles/types and streetscapes are chosen and designed to distinguish neighborhoods. Front porches, small front yards, and walkways connecting to the street provide opportunities for social interaction.
d. Streetscapes. Streetscapes are designed to provide interest and variety; views of the street are attractive from the dwelling units and from the point of view of the pedestrian walking along the street. Methods of achieving: Collector roads may have landscaped medians or adjacent, landscaped pedestrian/bike corridors. Driveways intersecting collector roads are minimized. Visual interest is provided along the street through distinctive landscaping and street lighting, and varied street and sidewalk patterns. Location and orientation of houses or buildings on sites provides variety and distinctiveness to the street. Building facades and entrance features are varied. Mini-parks, neighborhood parks, and open space areas are located and landscaped to provide rest stops for pedestrians and to visually punctuate the streetscape. Spine roads and long sections of local streets meander and are attractively landscaped. Long blocks are broken up with landscaped islands. Plantings are chosen to distinguish the street or neighborhood from others. Streets are oriented to provide views of open areas and vistas from hillsides. Intersections have landscaping and design features to add interest and shield houses on corner lots. Clutter along the street is minimized in dense neighborhoods by grouping mailboxes and trash collection stations, keeping signage to a minimum, and providing visitor parking areas.
e. Street system. A well-planned street system establishes coherence to the development, provides safe and efficient circulation for vehicles and pedestrians, and defines neighborhoods. Methods of achieving: A hierarchy of streets is established, providing a coherent circulation system Loop roads and branches from a spine road provide access to neighborhoods. Streets within neighborhoods are designed to provide unity and definition to the neighborhood. Streets are designed to allow for expansion of the development into nearby areas via collector roads.
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f. Pedestrian circulation. A comprehensive system of sidewalks and bike paths throughout the development connects dwelling units to recreation areas, parking areas, public transportation stops, common buildings, and adjacent neighborhoods, and provides a safe and attractive walking environment for recreational and practical use. The pedestrian/bike circulation system is planned as an integral part of the overall design of the development, providing connections between dwelling units and all facilities in the development.
g. Focal points and gathering places. Attractive and distinctive focal points and places for residents to gather, meet, and enjoy the outdoors are provided in the development. Methods of achieving: In addition to neighborhood and mini-parks, recreation areas are provided to serve the entire community; these are located for easy access by all residents and incorporate and enhance natural features (whether existing or created), such as water bodies and groves of trees. Landscaped areas double as recreation areas. Recreation areas are designed to encourage gathering and interaction of residents. Path intersect, and benches or picnic areas are provided at intersections; gazebos, plazas, community buildings, playgrounds, picnic areas, seating near play courts, or similar facilities are provided. Green areas are used to connect and integrate residential and mixed-use or commercial/professional areas. Small parks provide focal points and gathering places within each neighborhood or for a group of neighborhoods.
h. Landscaping. Landscaping in the development provides visual interest, screening where needed, incorporates existing mature trees and other valuable vegetation, enhances natural features such as wetlands, and minimizes water use. Methods of achieving: An overall landscaping concept is prepared for the development with attention to streetscape, plantings in recreation and common areas, attractive landscaping around buildings and in yards, retention of existing trees, and appropriateness of plant selections to the environment. Streets, lot lines, and building envelopes are located to preserve existing trees, particularly in parks, front yards and in landscaped islands and street edges. Native plant types and low water use species are encouraged. Rear yards are buffered from roadways by landscaped buffers. All dumpsters and other mechanical facilities are screened attractively.
i. Parking and access. Sufficient provision is made for resident and visitor parking and access for services, such as deliveries and garbage pick-up,
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without street congestion or interference with sidewalks. Parking facilities do not dominate the streetscape. Methods for achieving: To the extent practical, parking areas are set back from the road and are screened with landscaping, fences, or berms. There is adequate street width where street parking is permitted. Alleys may be used to provide service access and additional parking. Driveways to dwellings are of adequate length to provide parking without vehicles encroaching on sidewalk. Additional parking is provided for visitors and for recreation areas. j. Lighting. Lighting is adequate for safety and enhances the streetscape, residential sites, parking areas, signs, and recreation facilities without being excessive or creating glare. Methods for achieving: Light fixtures are directed downward to the areas targeted for illumination and do not create glare. Decorative lighting is provided in recreation areas and along streets and pedestrian paths. Shorter light poles with closer spacing is preferred to create safe pedestrian and traffic areas. Bus stops, trash receptacles, mailboxes, and other facilities are well lit and accessed by pedestrian paths. Sec. 23-450.6 Design guidelines for Mixed-Use Villages. a. Overall concept. A mixed-use village incorporates the characteristics of a traditional downtown with residential, commercial, business, and social centers. Its primary focus is serving residents in the surrounding residential area though it may have businesses that attract patrons from the larger community. Methods for achieving: Mixed-use buildings containing businesses and residences, as well as residential buildings, are included in the mixed-use village. Residential densities should decrease with distance from the center, providing a transition to low density residential areas. Buildings are arranged in a compact configuration with a pedestrian orientation. Public spaces, such as plazas and central greens are encouraged to provide focal points, informal gathering places, and opportunities for special events.
b. Access and circulation. Access to the mixed-use village is safe and convenient for pedestrians, bicycles, and vehicles from nearby residential areas as well as exterior roadways; the mixed-use village should incorporate design elements that prioritize the pedestrian, rather than the vehicle.
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Access to the mixed-use village from surrounding residential areas is safe and convenient for pedestrians, bicycles, and vehicles. Bike racks are provided close to businesses and parks. The mixed-use streets generally have low speed limits and a comprehensive system of sidewalks and crosswalks. Peripheral parking areas are provided; street parking is permitted. c. Open space. Open space in the mixed-use village provides recreation for its residents and visitors and provides areas for special events. Methods for achieving: Parks and open space provide connections between residential areas and the mixed-use village. Plazas, greens, neighborhood parks, and mini parks are centrally located within the mixed-use village. Benches, gazebos, landscaping, decorative lighting and other facilities are encouraged to promote social interaction and enjoyment of open space in the mixed-use village. Outdoor eating areas are encouraged.
d. Streetscape. The mixed-use village streetscape is similar to the traditional downtown. Methods for achieving: Buildings are located close to streets and have direct access to the sidewalk. Streets have sidewalks with decorative lighting, street trees, and street furniture. Large scale buildings should not dominate the streetscape. Sec. 23-450.7 Commercial, industrial, and professional Design guidelines. a. Relationship to surrounding area. The development should not be isolated from the surrounding community but should be an integral part of the community. The site plan for the development is complementary to site features of surrounding development and does not create incompatible juxtapositions. Methods for achieving: Pedestrian and bike paths should connect the development with surrounding residential and non-residential land uses and with pedestrian and bike paths along roadways in the vicinity of the project. Cross access easements, roadway connections, and location of entrances should facilitate vehicular access to the development from residential and non-residential land uses in the area surrounding the project. Open space in the development is connected to open space and parks in adjacent development. The backs of buildings, loading docks, outdoor storage areas, and dumpsters are located away from surrounding residential and other sensitive uses and are screened with attractive landscaping and/or fencing from adjacent uses and roadways.
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Distance and solid fencing reduce noise from such uses as dumpsters and loading docks. The scale, architectural style, and location of buildings is chosen to be compatible with surrounding development and to provide transitions from large or massive buildings to surrounding land uses, particularly single- family development.
b. Natural features of land. The layout of the development should be suited to the configuration and characteristics of the land and integrate natural features into the overall design. Methods of achieving: Natural features of the land, including wetlands, ponds, hills, and vegetation, are preserved and become the basis for the layout of the development. Open areas incorporate natural features become focal points for the development. Site layout encourages views of natural features and open space from project entrances and public spaces such as restaurants and outdoor plazas. Changes in site elevation may be used as a design feature to provide interest.
c. Unified concept. The project creates an attractive and pleasant grouping of buildings with a unique identity and sense of place for employees and clients; buildings are not lined up parallel to the roadway with a large parking lot in front. Methods for achieving: Buildings have architectural harmony and are located in functional and attractive groupings. A design concept for the development, including out-parcels, promotes functional and architectural coherence. The concept addresses the relationships of buildings in terms of appearance and access by vehicles and pedestrians, includes plazas for outdoor gatherings, incorporates open space and natural features into the design, and provides attractive landscaping throughout. Outparcels are situated to complement the overall design and do not visually dominate the project frontage. Parking areas are designed for both convenience and attractiveness. Large areas of asphalt should be avoided, where possible, through sectioning off small parking areas, using landscaped separation strips, and through creative site layout. Signage and landscaping are planned to unify buildings and uses and to promote design coherence to the whole project.
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Where appropriate, the development has a unifying feature or features, such as a central plaza, giving a sense of overall design and providing places for outdoor events and social interaction.
d. Circulation. The development should be easily accessible to vehicles, bicycles, and pedestrians. Methods for achieving: The site design should integrate parking among the buildings or wrap parking around two (2) or more sides of buildings rather than consolidating all parking spaces in a large parking area that is segregated from the building(s). Multiple pedestrian access points to a group of buildings and adjacent parking areas avoids vehicular congestion at the front of a building and competition for parking near one (1) entrance. Bicycle lanes or paths are provided from adjacent bike paths and local streets; bike racks are provided close to buildings. Walkways separate from vehicular ways are provided for pedestrians.
e. Landscaping and lighting. An attractive and pedestrian-scale atmosphere is created through abundant landscaping and pleasant, unobtrusive lighting. Methods for achieving: Landscaped areas create green corridors through and around parking areas, breaking up large areas of parking. Lighting poles are decorative and directed downward to light parking areas and pedestrian paths. Landscaped areas are combined with pedestrian paths. Tree locations and species are chosen to provide shade in parking areas and plazas. Outdoor eating areas may be located in areas specifically designed for them, such as plazas between buildings or open areas a safe distant from high vehicular traffic.
23-450.8 - Demonstration of Compliance. Demonstration of compliance with design guidelines shall be required at time of Preliminary Site Plan, as described in sections 23-222.4.a.3, and Site Development Permit approval, as described in 23-217.
23-450.9 - Modification of an approved MDP. Requests for modifications to MDPs shall include a drawing indicating the property, a location drawing indicating the relationship of the portion to be revised with respect to the entire project; and such other information concerning the lot, adjoining lots, or other matters, to clearly represent the entire proposed change and any associated impacts upon the project
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and adjacent properties; in order to determine whether the provisions of the district and this Code are being observed.
1. Approval Authority: A. Administrative Approval. The following changes to approved MDPs may be approved by the Administrative Official: 1. Any change in the required parking areas resulting in an increase of less than ten (10) percent in the number of spaces approved for a particular use or phase; 2. Structural alterations not significantly affecting the basic size and form of the building(s) as shown on the approved plan. Changes in form will only be considered substantial if they occur within fifty (50) feet of the project boundary or within fifty (50) feet of any part of any of the structures which have been constructed or sold to any owner or owners different from the applicant requesting the change; 3. Any reduction in the amount of open space of less than five (5%) percent or any non-substantial change in the location or characteristics of open space; 4. Non-substantial changes in location or type of pedestrian or vehicular accesses or circulation, which will still adhere to the City of Lake Wales Development Standards; 5. Any increase in density or intensity for a portion of the project that is more than five hundred (500) feet from the project boundaries or more than two hundred (200) feet from any part of the project that has been constructed or sold to an owner or owners different from the applicant requesting the change (this does not authorize an increase in overall density or intensity); 6. An increase in structure height less than eight (8) feet, or within fifteen (15) percent of the approved height, whichever is less, provided there is no increase in number of stories; 7. Any increase in the number of pedestrian access points; 8. Any changes in the phasing schedule which do not impact timing, amount, or completion of improvements; or the satisfaction of specific conditions; 9. Any change in required yard setbacks of less than ten (10) percent, except any yard change which would encroach upon or affect any utility or drainage easement; 10. Any increase in gross floor area of less than or equal to five (5) percent of the gross floor area for the project; 11. The addition of any of the following uses, if Special Exception is not required: nursing care homes, permitted home occupations, bed and breakfast facilities, utility uses, and waterfront structure (residential); provided that any applicable use criteria shall be met.
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12. A change from multi-family to single family, if it does not increase external impacts such as, but not limited to transportation, schools, parks or utilities; and is consistent in lot size, coverage and yards with other single- family portions of the development. If the MDP does not specify dimensional requirements for single family units, the minimum requirements of the R-1D district shall be met.
B. City Commission Approval. All other changes shall require a recommendation by the Planning Board and approval by the City Commission at a noticed public hearing, except for those noted below as requiring a new application.
C. Changes Requiring a New Application. The following types of changes shall be considered substantial modifications requiring the submittal of a new application for MDP approval: 1. An increase in intensity of use of more than five (5) percent of the usable floor area, or an increase of more than three (3) percent of the number of dwelling units, or an increase of more than five (5) percent of the amount of outside land area devoted to sales, displays or demonstrations. In no case shall the intensity or density be increased over the maximum permitted by the Planned Mixed-Use zoning district or the Comprehensive Plan. 2. Any change in use from the approved use, except as noted in subsection, A, above. 3. Any increase in traffic generation by more than ten (10) percent. 4. Any increase in the area allocated to any land use type by more than ten (10) percent. 5. Any change in structure height greater than fifteen (15) feet. 6. Any combination of changes which cumulatively are deemed by the Administrative Official to be of such significance that a new application is required. 7. Any change of a similar nature to the foregoing.
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[REVISE SECTION 23-222.4 Preliminary site plan review and approval to add new Section 23-222.4. a.3.] Sec. 23-222.4. a.3. For Master Development Plans (MDPs), preliminary site plans shall be prepared for individual phases or subphases of development. A. The administrative official shall determine, after consultation with the development review committee, if the project complies with the approved MDP and Development Order, as well as Master Development Plan requirements set forth in sections 23-450 and 23-228. B. If the preliminary site plan is found to be in compliance with the Master Development Plan, the administrative official shall approve the plan. Approval may include conditions of approval, if adjustments are necessary for compliance. C. If the preliminary site plan is not found to be in compliance with this chapter, the administrative official may, after consultation with the applicant, request a revised plan, or deny the plan with specific reference to the deficiencies. D. The site plan shall be reviewed to confirm compliance with provisions of Article VII, Div. 1. The site plan may be approved if concurrency provisions of Article VII, Div. 1 are met. [NEW SECTION 23-228 Master Development (MDP) Review Process.] Sec. 23-228.1. Applicability. Master Development Plan process is designed to promote a form of development that is intended to encourage high quality master planned community development on large tracts of land, in order to promote a jobs/housing balance and a development pattern that may reduce reliance on the personal automobile by allowing a greater variety of land uses closer to work and home; protect and enhance environmental assets and provide for an orderly transition of land uses through a planning process that incorporates a build out vision with proper timing and location of adequate public facilities. This process is intended to facilitate the implementation of planned development zoning and Policy 2.18 of the Comprehensive Plan. Sec. 23-228.2 Application requirements for submittal of Master Development Plan Projects. Applications shall include information as required in this section. An incomplete application will not be accepted and will be returned to the applicant without review. a. Pre-Application conference and conceptual plan review. It is required that the applicant schedule a pre-application conference with the administrative official to discuss the proposed development no less than two (2) weeks prior to submitting formal application for the preliminary site plan. The purpose of this conference is to review the feasibility of the proposed development.
b. Master Development Plan application. 1. The application for Master Development Plan approval shall include a completed application form, a site plan meeting the requirements of section 23-450, and the application fee pursuant to section 23-242. The
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application form, number of copies of plans, and deadlines for submission shall be set forth in the procedures manual maintained by the administrative official.
2. An incomplete application will not be accepted and will be returned to the applicant without review. Sec. 23-228.3 Master Development Plan review and approval. a. Development review committee. Upon acceptance of the application as complete, the administrative official shall schedule the application for review by the development review committee at its next regular meeting. All master development plans shall be reviewed by the development review committee to determine that the plan meets the requirements of this chapter. 1. After completion of review by the development review committee and based upon the findings of the development review committee, the administrative official shall make a written recommendation to the planning board for approval, approval with conditions, or denial of the master development plan. 2. Planning Board Review. Upon issuance of written comments by the DRC, the MDP shall be scheduled for a public hearing before the planning board where they may request modifications to the plan to improve the site plan in regard to the intent of the land development regulations. 3. City Commission Review. The Board shall conduct a public hearing on the review of the MDP, the planning board recommendation, and staff report per the requirements of this Chapter.
b. Review Criteria. Based upon their review of the information presented by the applicant, the recommendations of the development review committee, the administrative official and the planning board, and comments received from the public, the city commission shall either approve, approve subject to stated conditions, approval with modifications or deny the application for MDP plan. In its decision, the City Commission shall consider whether the proposed plan is consistent with the Comprehensive Plan and this Code. In making such determination, the approving authority shall consider the approval criteria for the Planned Development Mixed-use zoning district.
c. Concurrency. MDPs are intended for large tracts of land that anticipate a long-term build-out vision. As such, concurrency reservation for sanitary sewer, potable water, solid waste, roads, public schools, recreation and open space and drainage may not be deemed appropriate. Development Orders may be conditioned to require that public facility improvements or capacity will be in place concurrent or at the time the facility or service is needed by proposed development. An impact assessment for concurrency will be required for individual phases or subphases of development, at the time of a site development permit application.
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As an alternative, the applicant may enter into a development agreement with the City to secure the completion of improvements or performance of other developer obligations in consideration for any procedural or substantive right or entitlement, as may be authorized and required by this Code, the Comprehensive Plan and applicable law, in accordance with F.S. §§ 163.3220 – 163.3243.
d. Effect of MDP Approval. Upon approval of a MDP, the applicant may proceed with the submittal of Preliminary Site Plans, as described in section 23-222.4.a.3, followed by Site Development Permits, as described in section 23-217,for individual phases or subphases of development. In the case of residential subdivisions, a Preliminary Plat/Site Plan shall be filed and approved prior to the Site Development Permit. Upon approval of a Site Development Permit, a Final Plat shall be submitted for City Commission review and approval.
e. Expiration of MDPs. MDPs shall not expire, unless and except it is mutually agreed that such approval should be rescinded.
f. Monitoring. Preliminary Site Plans and Site and Development Plans must include a tracking chart to show cumulative development of the MDP.
TABLE 23-421 PERMITTED USES AND SPECIAL EXCEPTION USES IN STANDARD ZONING DISTRICTS
IP - Permitted Use S - Special Exception Use PDP - Planned Development Project MDP – Master Development Plan
R-1A R-1B R-1C R-1D R-2 R-3 PF PDMU C-1/ C-2 C-2R C-3 C-4 C-51 LCI BP I-1 I-2 CN R C-1A IRESIDENTIAL MDP Dwelling: Single-family P P P P P P P P P MDP Dwelling: Two-family P P P P P P P Dwelling: Multi-family (up P P MDP P P P to 12 units on one parcel)
Dwelling: Multi-family PDP PDP MDP PDP PDP PDP PDP PDP (more than 12 units/parcel)
Dwelling unit for S MDP S S S S S S S S S S S caretaker employed on premises
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Dwelling, accessory to S S S S S S S MDP P S S S S S single-family house* P Mixed-use - residential S MDP P S PDP2 PDP and nonresidential IAMUSEMENT ESTABLISHMENTS
Amusement MDP S S S P S S S establishment—Indoor MDP Amusement S S S S establishment—Outdoor MDP Indoor shooting ranges P P P P P
Movie theater— Indoor MDP P P P P P P IAUTOMOTIVE USES*
Auto and truck rental MDP S P S P S P P
Auto and truck repair MDP S S S S S S S S
Auto, truck, or motor MDP S S S P S P P P cycle dealer
Auto parking S P P S P S P P P P establishments (principal use)
Auto service station MDP S S S P S S MDP Car wash S S S S S S S MDP Recreational vehicle, S S P S P S P P mobile home, or boat dealers IEDUCATIONAL AND CULTURAL
Club7 S MDP P P S P S S P
Cultural facilities S S S S S S S MDP P P P P P P P P P P
Day care center3* S P MDP P P P P P P
Religious establishment P P P P P P P MDP P P P P P P
Schools, athletic or S MDP S P S P S S P S music
Schools, post secondary S S S S S S S MDP S S S S S S S
Schools, primary- P P P P P P P MDP P P P P P secondary
Schools, training (other S MDP P P P P P S P P than athletic or music)
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IFARMING/OTHER AGRICULTURAL
Farming, crop4 or P P P P P P P MDP P P P P P P P P P P P P nursery without retail sales MDP Nursery, plant with retail P S P S S S P P sales IFOOD AND BEVERAGE BUSINESSES (See section 23-342 and chapter 5 for regulations on alcoholic beverages.)
Bar, wine and beer7 MDP P - C1-A only
Catering facility MDP S P S P S P S P P MDP Food processing P S P P
Restaurants, eat-in5, 7 S MDP P P S P P P P P MDP Restaurants, drive-up S P S
Restaurant, outdoor S MDP P P S P P P cafe7
Restaurant, take-out5 MDP P P S P P P S S P IHEALTH CARE
Health service P MDP S P S P P P P MDP Hospitals P S P P S Medical Marijuana MDP Dispensaries and P P Treatment Centers *
Medical office (one P MDP P P P P P P P practitioner)
Nursing care homes* S S S S S S P MDP S S S P S S MDP Veterinarian or small S P S P P P P animal hospital MDP Animal hospital S P P S ILODGINGS
Bed and breakfast S S S S S S S MDP S S S (accessory to single- family)*
Boarding house S S S MDP S S S
Dormitory S S MDP S S S S S
Hotel MDP P P S P P P S MDP Motel S S P S S P S IINDUSTRIAL USES
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MDP Assembly and P P P P fabrication MDP Laundry and dry P S P P cleaning plants MDP Manufacturing—Light P P P P
Manufacturing—Heavy S S MDP Warehouse P P P P IPROFESSIONAL AND COMMERCIAL USES** Artisan Production, small MDP S S P S S P P scale Artisan Production, large MDP P P P scale
Bank P MDP P P P P P P P P
Bank with drive-up S MDP S P P P P P P P window
Construction support— MDP P P P P P P P P P Light
Construction support— S S S S S S Heavy
Funeral home P MDP P P P P P S P MDP Kennel S S S S MDP Laboratory, research S P S P P P P P MDP Landscaping service S S P S P P
Laundromat* S MDP S P S P S S P MDP Mini-storage S S P S P S S P P P P
Office, professional P MDP P P P P P P P P P P (except medical)
Personal service S S MDP P P P P P P S P ISTORES (See section 23-342 and chapter 5 for regulations on alcoholic beverages.)
Convenience store (incl. MDP P S S P P P groceries, drugs, or liquor)
Convenience store with MDP S S S P S S S gasoline service
Outdoor display or sales MDP S S S S S S S S S S (as principal or accessory use)6
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Store, retail — up to MDP P P P P P P S P 1,500 sq. ft./store
Store, retail - up to MDP P P P P P P P 12,500 sq. ft./store
Store, retail - from MDP S P S P P 12,500 to 100,000 sq. ft./store
Store, retail - from MDP S P S 100,000 to 300,000 sq. ft./store PUBLIC AND GOVERNMENT
Aircraft establishment P P
Airports, heliports and S S S related aviation facilities Public facilities and P P P P P P P MDP P P P P P P P P P P P P offices**
Public transportation MDP S S S P S S S P P terminals * See special conditions for this use in article III, division 2 Conditional Use Regulations.
For conditions for a dwelling unit accessory to a single-family dwelling, see Table 23-521, Accessory Uses - Residential Properties. ** Public facilities and offices are permitted uses in all districts with the approval by the city commission and a courtesy review and recommendation from the planning board. 1 A development in a C-5 zoning district requires approval as a Planned Development Project. (See section 23-224.) 2 Mixed-use and multi-family development may be approved through the PDP process only if consistent with the policies of the Comprehensive Plan for the Future Land Use classification of the property. Standards in section 23-445 apply to all mixed-use planned developments and those in section 23-443 apply to all residential planned developments. 3 A "day care home," a day care facility with 4 or fewer clients (See definition in article VIII) is a permitted use accessory to a single-family house pursuant to section 23-521. 4 A farm stand is permitted as accessory to an agricultural use. 5 A restaurant may be permitted as accessory to a nonresidential use pursuant to section 23-541. 6 For exceptions, see section 23-343 "Auctions, sales, and events, temporary" and section 23-355 "Yard sales." 7 See also section 23-353, Conditional use regulations for "outdoor seating areas" and section 23-342 for Conditional use regulations on alcoholic beverages. 8 C-2 zoning districts in the RAC land use category only. 9 Planned Development Mixed Use development may be approved through the MDP process only if consistent with Policy 2.18 of the Comprehensive Plan and Section 23-450.
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11 11
NOTES:
•Conversion of a dwelling unit to a non-residential use requires a special exception use permit, regardless of whether the new use is a permitted (P) or special exception use (S).
•Outdoor storage in BP, I-1, and I-2 is allowed with site plan approval.
•Outdoor display and sales at an otherwise permitted business or enterprise are subject to conditions in Sec. 23-343.
•Planned Development Projects may be approved in any district per the procedure set forth in section 23-224 and per the regulations set forth in section 23-443.
•The addition of an accessory use to a property where the principal use is a special exception use requires is considered an expansion of the special exception use requiring a new special exception use permit prior to construction or commencement of the use. (See also section 23-501, accessory uses and structures).
•Outdoor seating for any establishment must meet conditional use regulations in section 23-353.
SECTION 2: Severability: If any clause, section or provision of this ordinance shall be declared unconstitutional or invalid for any reason or cause, the remaining portion of said ordinance shall be in full force and effect and be valid as if such invalid portion thereof had not been incorporated.
SECTION 3: Effective date: This ordinance shall become effective immediately upon its passage by the city commission.
CERTIFIED AS TO PASSAGE this _____ day of ______2020.
By: ______Mayor/Commissioner City of Lake Wales, Polk County, FL ATTEST: ______City Clerk
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MEMORANDUM
October 20, 2020
TO: Honorable Mayor and City Commissioners
VIA: James Slaton, Interim City Manager
FROM: Mark J. Bennett, Development Services Director Autumn Cochella, Development Services Manager
RE: Ordinance D2020-02 – CPA/Zoning – 1st Reading – Public Hearing Mckibben Powersports Property – .51 Acres East of US Hwy 27
SYNOPSIS This ordinance will amend land use designations on the Future Land Use Map (Comprehensive Plan) and the Zoning Map for property owned by MCK Properties of Lake Wales, LLC, East of US Highway 27 and abutting the existing Mckibben Powersports site.
RECOMMENDATION Staff recommends approval of Ordinance D2020-02 after first reading and public hearing.
BACKGROUND The subject property comprises .51 acres, and is identified by Polk County Property Appraiser Parcel Number Parcel 27-29-34-875000-006100. The property is legally described as Lots 10 and 11, Block 6 of Everett’s Subdivision per Plat Book 30 Page 45 of Polk County Public Records, and comprises .51 acres. The annexation of this property occurred via Ordinance 2020-10, at the request of the property owner.
At a regular meeting on June 23, 2020, the Planning & Zoning Board recommended IND Industrial future land use and I-2 Industrial Infill zoning designations. These designations are consistent with those already assigned to the existing developed site.
This request came before the Commission on July 7, 2020, for first reading; however, staff postponed the adoption hearing until our Comprehensive Plan was in compliance. The 2040 Comprehensive Plan was transmitted to the Florida Department of Economic Opportunity (DEO) at the October 6, 2020 City Commission meeting, and therefore adoption of D2020-02 can now take place.
FISCAL IMPACT Assigning land use and zoning designations enables future improvements of the property and a potential increase in the property value.
OTHER OPTIONS Not approve the Ordinance. ATTACHMENT Ordinance D2020-02 and Attachment A ORDINANCE D2020-02 (CPA/Zoning Mckibben Powersport Property – .51 acres – US Highway 27)
AN ORDINANCE OF THE CITY OF LAKE WALES, FLORIDA, AMENDING THE FUTURE LAND USE MAP OF THE COMPREHENSIVE PLAN AND THE ZONING MAP TO CHANGE LAND USE DESIGNATIONS ON .51 ACRES OF LAND LOCATED EAST OF HIGHWAY 27 FROM POLK COUNTY DESIGNATION RL-4 RESIDENTIAL LOW TO CITY OF LAKE WALES FUTURE LAND USE DESIGNATION IND INDUSTRIAL AND ZONING DESIGNATION TO I-2 INDUSTRIAL INFILL; AND PROVIDING FOR AN EFFECTIVE DATE.
BE IT ENACTED by the City Commission of the City of Lake Wales, Polk County, Florida:
SECTION 1 The Future Land Use Map (FLUM) of the Comprehensive Plan and the Zoning Map are hereby amended to change the land use designations on approximately .51 acres of property, owned by MCK Properties of Lake Wales, LLC, and annexed by Ordinance 2020-10, as follows:
.51 Acres East of Highway 27 Parcel ID 27-29-34-875000-006100 Polk County Future Land Use Map designation RL-4 Residential Low to City of Lake Wales Future Land Use Map designation IND Industrial and City of Lake Wales Zoning Map designation I-2 Industrial Infill.
The property as shown on “Attachment A,” hereby made part of this ordinance.
SECTION 2 The applicability and effect of the Lake Wales Comprehensive Plan, as amended, shall be as provided by the Local Government Planning and Land Development Regulation Act, Section 163.3215, Florida Statutes, and this ordinance.
SECTION 3 If any clause, section or provision of this ordinance or any fee imposed pursuant to this ordinance shall be declared unconstitutional or invalid for any reason or cause, the remaining portion of said ordinance or remaining fees shall be in full force and effect and be valid as if such invalid portion thereof had not been incorporated herein.
SECTION 4 Certified copies of the enacting ordinance, the City of Lake Wales Comprehensive Plan and any amendment thereto, and the Lake Wales Code of Ordinances shall be located in the Office of the City Clerk of Lake Wales. The City Clerk shall also make copies available to the public for a reasonable publication charge.
SECTION 5 This amendment shall not become effective until the state land planning agency or the Administrative Commission, respectively, issues a final order determining the amendment is in compliance.
CERTIFIED AS TO PASSAGE this ______day of ______, 2020.
______Mayor/Commissioner City or Lake Wales, Polk County, Florida
ATTEST:
______City Clerk
Attachment A
Recommended Land Use and Zoning Designation: FLUM – I-2 Industrial Infill / Zoning – I-2 Industrial Infill
MEMORANDUM
October 13, 2020
TO: Honorable Mayor and City Commission
VIA: James Slaton, Interim City Manager
FROM: Sarah B. Kirkland, Utilities Director
SUBJECT: Resolution 2020-37 Park Water Company Acquisition
SYNOPSIS: A requirement to receiving State Revolving Loan Funds (SRF), a resolution has to be adopted by the city stating its financial position and the authority to apply for these funds.
STAFF RECOMMENDATION
It is recommended that the City Commission consider taking the following action:
1. Adopt Resolution 2020-37 Park Water Company Acquisition.
BACKGROUND
The City staff has been working diligently to finalize the purchase of Park Water Company with the use of State Revolving Loan Funds. A request for inclusion was submitted, with all the accompanying documentation, so the City could be placed on the SRF funding list to be announced on November 18, 2020. The next step in the process is to submit the application, an adopted resolution, letter of legal opinion, and a letter stating the City’s intent to request the funds upfront for this purchase. Normally the city would have had to pay the contractor invoices or bill of sale up front and request disbursement once a canceled check is received. Due to this being a purchase contract, SRF allows for the request of funds up front to finalize the purchase, doing away with the need for the City to do any type of bridge funding. The resolution states, the Florida Administrative Code rules require authorization to apply for loans, to establish pledged revenues, to designate an authorized representative; to provide assurances of compliance with loan program requirements; and to enter into a loan agreement.
Staff is recommending the City Commission adopt Resolution 2020-37 Park Water Company Acquisition.
OPTIONS
None. Without the adoption of Resolution 2020-37 the City would not be eligible to apply or receive SRF funds for this purchase.
FISCAL IMPACT
None at this time. Once a contract has been proposed by SRF it will be brought back before this Commission for approval.
ATTACHMENTS
Resolution 2020-37
RESOLUTION 2020-37
“A RESOLUTION OF CITY OF LAKE WALES, FLORIDA, RELATING TO THE STATE REVOLVING FUND LOAN PROGRAM; MAKING FINDINGS; AUTHORIZING THE LOAN APPLICATION; AUTHORIZING THE LOAN AGREEMENT; ESTABLISHING PLEDGED REVENUES; DESIGNATING AUTHORIZED REPRESENTATIVES; PROVIDING ASSURANCES; PROVIDING FOR CONFLICTS, SEVERABILITY, AND EFFECTIVE DATE.”
WHEREAS, Florida Statutes provide for loans to local government agencies to finance the construction of wastewater treatment facilities; and
WHEREAS, Florida Administrative Code rules require authorization to apply for loans, to establish pledged revenues, to designate an authorized representative; to provide assurances of compliance with loan program requirements; and to enter into a loan agreement; and
WHEREAS, the State Revolving Fund loan priority list designates Project No. DW530390-Park Water Company Purchase as eligible for available funding; and
WHEREAS; the City of Lake Wales, Florida, intends to enter into a loan agreement with the Department of Environmental Protection under the State Revolving Fund for project financing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF Lake Wales, FLORIDA, AS FOLLOWS:
SECTION I. The foregoing findings are incorporated herein by reference and made a part hereof.
SECTION II. The City of Lake Wales, Florida, is authorized to apply for a loan to finance the Project.
SECTION III. The revenues pledged for the repayment of the loan are net water and sewer system revenues after payment of debt service on the City’s Series 2006B, SRF #WW530310, SRF #DW530320, SRF #WW530330, SRF #WW530380, SRF #59110, SRF #59125, SRF #5913P, SRF #59140, SRF #530300, SRF #WW530350, SRF #DW531301, and leases.
SECTION IV. The City Manager is hereby designated as the authorized representative to provide the assurances and commitments required by the loan application.
SECTIOIN V. The Mayor is hereby designated as the authorized representative to execute the loan agreement which will become a binding obligation in accordance with its terms when signed by both parties. The Mayor is authorized to represent the City in carrying out the City’s responsibilities under the loan agreement. The Mayor is authorized to delegate responsibility to appropriate City staff to carry out technical, financial, and administrative activities associated with the loan agreement. SECTION VI. The legal authority for borrowing moneys is Chapter 166, Florida Statutes, and the Charter of the City of Lake Wales.
SECTION VII. All resolutions or part of Resolutions in conflict with any of the provisions of this Resolution are hereby repealed.
SECTION VIII. If any section or portion of a section of this Resolution proves to be invalid, unlawful, or unconstitutional, it shall not be held to invalidate or impair the validity, force, or effect of any other section or part of this Resolution.
SECTION IX. This Resolution shall become effective immediately upon its passage and adoption.
PASSED and ADOPTED this ______Day of October, 2020.
ATTEST APPROVED AS TO FORM AND LEGALITY
City Clerk City Attorney
Mayor
MEMORANDUM
DATE: October 13, 2020
TO: Honorable Mayor and City Commission
VIA: James Slaton, Interim City Manager
FROM: Jennifer Nanek, City Clerk
REGARDING: Ordinance 2020-18: Charter Amendment, Mission Statement - First Reading
SYNOPSIS: Ordinance 2020-18 will put a Charter Amendment on the ballot regarding the addition of a
Mission Statement to the Lake Wales Charter.
RECOMMENDATION
The Charter Review Committee recommends approval of Ordinance 2020-18 after first reading. Staff has no recommendation. This is a Commission Decision.
BACKGROUND
This idea of adding a mission statement to the Charter was brought up to the Charter Review Commission by Deputy Mayor Robin Gibson.
Ordinance 2020-18 will put on the April 2021 ballot the option for voters to add a mission statement to the City Charter.
The committee is recommending that the City Charter be amended to include this official city Mission Statement: The mission of the City of Lake Wales is to serve and unify its citizens, to foster economic growth while building on our City’s existing small town values, and to promote the Bok ethic that we make our City a “bit better and more beautiful” for our being here.
OTHER OPTIONS
Do not approve Ordinance 2020-18. The Commission may choose to modify the proposed mission statement or Ordinance.
FISCAL IMPACT
None.
ATTACHMENTS
Ordinance 2020-18 Charter Amendment Mission Statement ORDINANCE 2020-18
AN ORDINANCE OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, PROPOSING AN AMENDMENT TO ARTICLE I OF THE CHARTER OF THE CITY OF LAKE WALES TO ADD A MISSION STATEMENT; PROVIDING UPON FINAL PASSAGE OF THE ORDINANCE FOR THE PROPOSED AMENDMENT TO BE PLACED ON THE BALLOT FOR A VOTE OF THE ELECTORS OF THE CITY AT THE 2021 MUNICIPAL ELECTION OR AT A SPECIAL ELECTION CALLED FOR THE PURPOSE OF VOTING ON A CHARTER AMENDMENT; AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Commission of the City of Lake Wales (“City Commission”) is the governing body of the City of Lake Wales, Florida, an incorporated Florida municipality; and
WHEREAS, §8-86 of the Lake Wales Code of Ordinances and §166.031, Florida Statutes, sets forth the process for amending the Charter of a Florida municipality and specifically allows for charter amendments to be proposed to municipal electors by the municipality’s governing body; and
WHEREAS, the City Commission of the City of Lake Wales finds it in the best interests of the citizens of the City to initiate an ordinance proposing an amendment to Article I of the City’s Charter to provide a Mission Statement for the City; and
WHEREAS, the City Commission of the City of Lake Wales finds that this ordinance proposes a single-subject amendment to the Charter of the City of Lake Wales, Polk County, Florida; NOW, THEREFORE,
Be it enacted by the City Commission of the City of Lake Wales, Florida:
Section 1. Section 1.01 of the Charter of the City of Lake Wales, Polk County, Florida, shall be amended to read as follows:
§ 1.01. Mission statement.
The mission of the City of Lake Wales is to serve and unify its citizens, to foster economic growth while building on our City’s existing small town values, and to promote the Bok ethic that we make our City a “bit better and more beautiful” for our being here.
The existing §1.01. Incorporation. Is renumbered as §1.02.
The existing §1.02. General powers. Is renumbered as §1.03.
The existing §1.03. Ethics policy. Is renumbered as §1.04.
Ballot Title:
Addition of a Mission Statement to Article I. In General, to the Charter of the City of Lake Wales, Florida. Ordinance 2020-18
Ballot Summary:
Proposing that the Mission Statement of the City of Lake Wales be published as the first entry in the City’s Charter and that the existing §§ 1.01., 1.02., and 1.03., be renumbered accordingly.
Ballot Question:
Shall the above described Amendment be adopted?
FOR ______
AGAINST ______
Section 2. After final passage of this Ordinance, the proposed amendment shall be placed on the ballot for a vote of the electors at the 2021 municipal election held within the City Lake Wales, Florida, or at a special election called for the purpose of voting on charter amendments, whichever election occurs first. In accordance with §166.031, Florida Statutes, Section 1 of this Ordinance shall take effect only upon adoption of the amendment by a majority of the electors voting in a regular municipal election or in a duly called special election to consider the proposed amendment.
INTRODUCED on First Reading this _____ day of ______, 2020.
PASSED AND ENACTED on Second Reading, with a quorum present and voting, by the City Commission of the City of Lake Wales, Florida, this _____ day of ______, 2020.
CITY OF LAKE WALES, FLORIDA
______Eugene Fultz, Mayor
2 Ordinance 2020-18
Attest:
______Jennifer Nanek, City Clerk
Prepared by:
______Albert C. Galloway, Jr., City Attorney
3 MEMORANDUM
DATE: October 13, 2020
TO: Honorable Mayor and City Commission
VIA: James Slaton, Interim City Manager
FROM: Jennifer Nanek, City Clerk
REGARDING: Ordinance 2020-19: Charter Amendment, Candidate Residency - First Reading
SYNOPSIS: Ordinance 2020-19 will put an amendment on the April 2021 Ballot changing the residency requirement for candidates running for City Commission from 1 year to 3 years.
RECOMMENDATION
The Charter Review Committee recommends approval of Ordinance 2020-19 after first reading.
Staff has no recommendation. This is a Commission decision.
BACKGROUND
Currently a candidate for City Commission or Mayor must have resided in Lake Wales for 1 year. This Ordinance will place on the April 2021 ballot an amendment to change the residency requirement from 1 year to 3 years for candidates for Commission or Mayor.
OTHER OPTIONS
Do not approve Ordinance 2020-19. The Commission can modify Ordinance 2020-19.
FISCAL IMPACT
None
ATTACHMENTS
Ordinance 2020-19 ORDINANCE 2020-19
AN ORDINANCE OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, PROPOSING AN AMENDMENT TO ARTICLE III, SECTION 3.02, OF THE CHARTER OF THE CITY OF LAKE WALES TO INCREASE THE RESIDENCY REQUIREMENT FOR THE MAYOR OR COMMISSIONER TO THREE YEARS; PROVIDING UPON FINAL PASSAGE OF THE ORDINANCE FOR THE PROPOSED AMENDMENT TO BE PLACED ON THE BALLOT FOR A VOTE OF THE ELECTORS OF THE CITY AT THE 2021 MUNICIPAL ELECTION OR AT A SPECIAL ELECTION CALLED FOR THE PURPOSE OF VOTING ON A CHARTER AMENDMENT; AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Commission of the City of Lake Wales (“City Commission”) is the governing body of the City of Lake Wales, Florida, an incorporated Florida municipality; and
WHEREAS, §8-86 of the Lake Wales Code of Ordinances and §166.031, Florida Statutes, sets forth the process for amending the Charter of a Florida municipality and specifically allows for charter amendments to be proposed to municipal electors by the municipality’s governing body; and
WHEREAS, the City Commission of the City of Lake Wales finds it in the best interests of the citizens of the City to initiate an ordinance proposing an amendment to Article III, Section 3.02 of the City’s Charter to provide a residency requirement for mayor or city commission member from one year to three years to allow for a better understanding of the community prior to seeking elective office; and
WHEREAS, the City Commission of the City of Lake Wales finds that this ordinance proposes a single-subject amendment to the Charter of the City of Lake Wales, Polk County, Florida; NOW, THEREFORE,
Be it enacted by the City Commission of the City of Lake Wales, Florida:
Article III, Section 3.02 of the Charter of the City of Lake Wales, Polk County, Florida, shall be amended to read as follows:
Section 1.
§ 3.02. Qualifications of members.
Members of the city commission shall have been residents of the City of Lake Wales for not less than three years preceding their date of qualification for election. The office of any commission member who shall move from the City of Lake Wales during the term for which the member was elected shall automatically become vacant from the date of such removal.
Ballot Title:
Increase of the residency requirement for elective office of mayor or commissioner in the City of Lake Wales from one year to three years. Ordinance 2020-19
Ballot Summary:
Proposing that the residency requirement for elective office in the City of Lake Wales be increased from one year to three years prior to qualification so that the candidate will have a better understanding of the community prior to seeking to govern.
Ballot Question:
Shall the above described Amendment be adopted?
FOR ______
AGAINST ______
Section 2. After final passage of this Ordinance, the proposed amendment shall be placed on the ballot for a vote of the electors at the 2021 municipal election held within the City Lake Wales, Florida, or at a special election called for the purpose of voting on charter amendments, whichever election occurs first. In accordance with §166.031, Florida Statutes, Section 1 of this Ordinance shall take effect only upon adoption of the amendment by a majority of the electors voting in a regular municipal election or in a duly called special election to consider the proposed amendment.
INTRODUCED on First Reading this _____ day of ______, 2020.
PASSED AND ENACTED on Second Reading, with a quorum present and voting, by the City Commission of the City of Lake Wales, Florida, this _____ day of ______, 2020.
CITY OF LAKE WALES, FLORIDA
______Eugene Fultz, Mayor
Attest:
______
2 Ordinance 2020-19
Jennifer Nanek, CMC, City Clerk
Prepared by:
______Albert C. Galloway, Jr., City Attorney
3 MEMORANDUM
DATE: October 16, 2020
TO: Honorable Mayor and City Commission
VIA: James Slaton, Interim City Manager
FROM: Jennifer Nanek, City Clerk
REGARDING: Ordinance 2020-20 Charter Amendment District Residency First Reading
SYNOPSIS: Ordinance 2020-20 District Residency will put on the April 2021 ballot an amendment changing the charter declaring a Commission vacancy if a Commissioner moves out of their district.
RECOMMENDATION
The Charter Review Committee recommends approval of Ordinance 2020-20 after first reading. Staff has no recommendation. This is a Commission decision.
BACKGROUND
Currently if a Commission member moves out of their district but within City Limits they can retain their seat. This change, if approved by voters, would require Commissioners to reside within their district for the duration of their term. If a Commission member moves out of their district with more than a year left of their term the seat becomes vacant automatically.
OTHER OPTIONS
Do not approve Ordinance 2020-20. The Commission may choose to modify Ordinance 2020-20.
FISCAL IMPACT
None.
ATTACHMENTS
Ordinance 2020-20 District Residency ORDINANCE 2020-20
AN ORDINANCE OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, PROPOSING AN AMENDMENT TO ARTICLE III, SECTION 3.02, OF THE CHARTER OF THE CITY OF LAKE WALES TO REQUIRE AN ELECTED COMMISSIONER TO REMAIN A RESIDENT OF THE DISTRICT IN WHICH THE MEMBER QUALIFIED FOR ELECTION THROUGHOUT THE TERM FOR WHICH THE MEMBER WAS ELECTED ; PROVIDING UPON FINAL PASSAGE OF THE ORDINANCE FOR THE PROPOSED AMENDMENT TO BE PLACED ON THE BALLOT FOR A VOTE OF THE ELECTORS OF THE CITY AT THE 2021 MUNICIPAL ELECTION OR AT A SPECIAL ELECTION CALLED FOR THE PURPOSE OF VOTING ON A CHARTER AMENDMENT; AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Commission of the City of Lake Wales (“City Commission”) is the governing body of the City of Lake Wales, Florida, an incorporated Florida municipality; and
WHEREAS, §8-86 of the Lake Wales Code of Ordinances and §166.031, Florida Statutes, sets forth the process for amending the Charter of a Florida municipality and specifically allows for charter amendments to be proposed to municipal electors by the municipality’s governing body; and
WHEREAS, the City Commission of the City of Lake Wales finds it in the best interests of the citizens of the City to initiate an ordinance proposing an amendment to Article III, Section 3.02, of the City’s Charter to provide that a commission member must continue to reside in the district in which the member qualified for election throughout the term to which the member was elected; and
WHEREAS, the City Commission of the City of Lake Wales finds that this ordinance proposes a single-subject amendment to the Charter of the City of Lake Wales, Polk County, Florida; NOW, THEREFORE,
Be it enacted by the City Commission of the City of Lake Wales, Florida:
Article III, Section 3.02, of the Charter of the City of Lake Wales, Polk County, Florida, shall be amended to read as follows:
Section 1.
§ 3.02. Qualifications of members.
Members of the city commission shall have been residents of the City of Lake Wales for not less than one year preceding their date of election. The office of any commission member who shall move from the City of Lake Wales during the term for which the member was elected shall automatically become vacant from the date of such removal. The office of any commission member who shall move from the District in which the member qualified during the term for which the member was elected shall automatically become vacant from the date of such removal. Ordinance 2020-20
Ballot Title:
Requiring an elected city commission member to be a resident of the District in which the commission member qualified throughout the member’s term in office.
Ballot Summary:
Proposing that an elected city commission member remain a resident of the District in which the commission member qualified as a candidate throughout the term to which the commission member was elected.
Ballot Question:
Shall the above described Amendment be adopted?
FOR ______
AGAINST ______
Section 2. After final passage of this Ordinance, the proposed amendment shall be placed on the ballot for a vote of the electors at the 2021 municipal election held within the City Lake Wales, Florida, or at a special election called for the purpose of voting on charter amendments, whichever election occurs first. In accordance with §166.031, Florida Statutes, Section 1 of this Ordinance shall take effect only upon adoption of the amendment by a majority of the electors voting in a regular municipal election or in a duly called special election to consider the proposed amendment.
INTRODUCED on First Reading this _____ day of ______,
2020.
PASSED AND ENACTED on Second Reading, with a quorum present and voting, by the City Commission of the City of Lake Wales, Florida, this _____ day of ______, 2020.
2 Ordinance 2020-20
CITY OF LAKE WALES, FLORIDA
______Eugene Fultz, Mayor
Attest:
______Jennifer Nanek, CMC, City Clerk
Prepared by:
______Albert C. Galloway, Jr., City Attorney
3 MEMORANDUM
DATE: October 13, 2020
TO: Honorable Mayor and City Commission
VIA: James Slaton, Interim City Manager
FROM: Jennifer Nanek, City Clerk
REGARDING: Ordinance 2020-21 - Charter Amendment, Filling Vacancies - First Reading
SYNOPSIS: Ordinance 2020-21 will put an amendment on the April 2021 ballot changing how vacancies are filled.
RECOMMENDATION
The Charter Review Committee recommends approval of Ordinance 2020-21. Staff has no recommendation. This is a Commission decision.
BACKGROUND
Currently if there is a vacancy on the commission an appointee will serve the remainder of the full three year term. If the charter amendment is approved the appointee will serve until the next regular election in April. The newly elected Commissioner will serve the rest of the three year term.
OTHER OPTIONS
Do not approve Ordinance 2020-21. The Commission can choose to modify Ordinance 2020-21
FISCAL IMPACT
There is no Fiscal Impact
ATTACHMENTS
Ordinance 2020-21 Charter Amendment, Filling Vacancies ORDINANCE 2020-21
AN ORDINANCE OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, PROPOSING AN AMENDMENT TO ARTICLE III, SECTION 3.08 (c), OF THE CHARTER OF THE CITY OF LAKE WALES TO REVISE THE MANNER IN WHICH A VACANCY IN OFFICE IS FILLED; PROVIDING UPON FINAL PASSAGE OF THE ORDINANCE FOR THE PROPOSED AMENDMENT TO BE PLACED ON THE BALLOT FOR A VOTE OF THE ELECTORS OF THE CITY AT THE 2021 MUNICIPAL ELECTION OR AT A SPECIAL ELECTION CALLED FOR THE PURPOSE OF VOTING ON A CHARTER AMENDMENT; AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Commission of the City of Lake Wales (“City Commission”) is the governing body of the City of Lake Wales, Florida, an incorporated Florida municipality; and
WHEREAS, §8-86 of the Lake Wales Code of Ordinances and §166.031, Florida Statutes, sets forth the process for amending the Charter of a Florida municipality and specifically allows for charter amendments to be proposed to municipal electors by the municipality’s governing body; and
WHEREAS, the City Commission of the City of Lake Wales finds it in the best interests of the citizens of the City to initiate an ordinance proposing an amendment to Article III, Section 3.08 (c), Filling of vacancies, of the City’s Charter to provide that a vacancy that has more than one year remaining in the term will be filled by the electorate at the next available election. The City Commission will appoint an individual to serve until the next available election and the newly elected commission member would serve the balance of the unexpired term; and
WHEREAS, the City Commission of the City of Lake Wales finds that this ordinance proposes a single-subject amendment to the Charter of the City of Lake Wales, Polk County, Florida; NOW, THEREFORE,
Be it enacted by the City Commission of the City of Lake Wales, Florida:
Article III, Section 3.08 (c) of the Charter of the City of Lake Wales, Polk County, Florida, shall be amended to read as follows:
Section 1.
§ 3.08 (c). Filling of vacancies.
A vacancy of the commission shall be filled by majority vote of the remaining commission members. Should more than one year remain of the term of the office of the member whose seat was vacated, the remaining commissioners will, within 30 days of the vacancy, appoint an interim member to serve until the next available election. The remainder of the term will then be filled by the commission member chosen by the electorate for the remainder of the term. Ordinance 2020-21
Ballot Title:
Election of a candidate to fill a vacancy occurring on the city commission with the remaining commission members to appoint an interim commissioner to serve until the next available election when more than one year remains in the term of the vacated office.
Ballot Summary:
Proposing that a vacancy which occurs on the city commission be filled within 30 days by majority vote of the remaining members of the city commission. When the remaining term exceeds one year, the individual appointed to serve shall do so on an interim basis until the next available election when a candidate will be elected and installed in office to serve the remainder of the term for the vacated seat on the city commission.
Ballot Question:
Shall the above described Amendment be adopted?
FOR ______
AGAINST ______
Section 2. After final passage of this Ordinance, the proposed amendment shall be placed on the ballot for a vote of the electors at the 2021 municipal election held within the City Lake Wales, Florida, or at a special election called for the purpose of voting on charter amendments, whichever election occurs first. In accordance with §166.031, Florida Statutes, Section 1 of this Ordinance shall take effect only upon adoption of the amendment by a majority of the electors voting in a regular municipal election or in a duly called special election to consider the proposed amendment.
INTRODUCED on First Reading this _____ day of ______, 2020.
PASSED AND ENACTED on Second Reading, with a quorum present and voting, by the City Commission of the City of Lake Wales, Florida, this _____ day of ______, 2020.
2 Ordinance 2020-21
CITY OF LAKE WALES, FLORIDA
______Eugene Fultz, Mayor
Attest:
______Jennifer Nanek, CMC, City Clerk
Prepared by:
______Albert C. Galloway, Jr., City Attorney
3 MEMORANDUM
DATE: October 13, 2020
TO: Honorable Mayor and City Commission
VIA: James Slaton, Interim City Manager
FROM: Jennifer Nanek, City Clerk
REGARDING: Ordinance 2020-23: Charter Amendment, City Manager Appointment - First Reading
SYNOPSIS: Ordinance 2020-23 will place an amendment on the April 2021 ballot requiring the City
Manager upon appointment to move to the greater Lake Wales area.
RECOMMENDATION
The Charter Review Committee recommends approval of Ordinance 2020-23 after first reading. Staff has no recommendation. This is a Commission decision.
BACKGROUND
There is currently no requirement in City Charter that the City Manager live in Lake Wales. If this amendment is approved by voters a newly appointed City Manager would have 6 months to move to the greater Lake Wales area.
OTHER OPTIONS
Do not approve Ordinance 2020-23. The Commission can choose to modify Ordinance 2020-23.
FISCAL IMPACT
There is no fiscal impact.
ATTACHMENTS
Ordinance 2020-23 ORDINANCE 2020-23
AN ORDINANCE OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, PROPOSING AN AMENDMENT TO ARTICLE IV, SECTION 4.01, OF THE CHARTER OF THE CITY OF LAKE WALES TO PROVIDE A RESIDENCY REQUIREMENT FOR THE CITY MANAGER; PROVIDING UPON FINAL PASSAGE OF THE ORDINANCE FOR THE PROPOSED AMENDMENT TO BE PLACED ON THE BALLOT FOR A VOTE OF THE ELECTORS OF THE CITY AT THE 2021 MUNICIPAL ELECTION OR AT A SPECIAL ELECTION CALLED FOR THE PURPOSE OF VOTING ON A CHARTER AMENDMENT; AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Commission of the City of Lake Wales (“City Commission”) is the governing body of the City of Lake Wales, Florida, an incorporated Florida municipality; and
WHEREAS, §8-86 of the Lake Wales Code of Ordinances and §166.031, Florida Statutes, sets forth the process for amending the Charter of a Florida municipality and specifically allows for charter amendments to be proposed to municipal electors by the municipality’s governing body; and
WHEREAS, the City Commission of the City of Lake Wales finds it in the best interests of the citizens of the City to initiate an ordinance proposing an amendment to Article IV, Section 4.01, of the City’s Charter to provide a residency requirement for the city manager to live within the “greater Lake Wales area” within six months of employment.
WHEREAS, the City Commission of the City of Lake Wales finds that this ordinance proposes a single-subject amendment to the Charter of the City of Lake Wales, Polk County, Florida; NOW, THEREFORE,
Be it enacted by the City Commission of the City of Lake Wales, Florida:
Article IV, Section 4.01 of the Charter of the City of Lake Wales, Polk County, Florida, shall be amended to read as follows:
Section 1.
§ 4.01. Appointment of city manager; qualifications.
The commission members shall appoint a city manager who shall be the administrative head of the municipal government under the direction and supervision of the city commission, and shall hold office at the pleasure of the city commission. The city manager shall be chosen solely on the basis of executive and administrative qualifications and need not be a resident of the city or state at the time of appointment. The city manager must reside within “the greater Lake Wales area as determined by the commission” within six months of employment. The city manager shall receive a salary to be fixed by the city commission. No person who has served on the city commission shall be eligible for appointment to the office of city manager until two years after membership on the city commission has ended. Ordinance 2020-23
Ballot Title:
Providing for a residency requirement for the city manager within six months after appointment to serve as the city manager.
Ballot Summary:
Proposing that there be a residency requirement for appointment as city manager of the City of Lake Wales by addition of the following sentence to §4.01 of the City’s Charter as set forth above: “The city manager must reside within “the greater Lake Wales area as determined by the commission” within six months of employment.”
Ballot Question:
Shall the above described Amendment be adopted?
FOR ______
AGAINST ______
Section 2. After final passage of this Ordinance, the proposed amendment shall be placed on the ballot for a vote of the electors at the 2021 municipal election held within the City Lake Wales, Florida, or at a special election called for the purpose of voting on charter amendments, whichever election occurs first. In accordance with §166.031, Florida Statutes, Section 1 of this Ordinance shall take effect only upon adoption of the amendment by a majority of the electors voting in a regular municipal election or in a duly called special election to consider the proposed amendment.
INTRODUCED on First Reading this _____ day of ______, 2020.
PASSED AND ENACTED on Second Reading, with a quorum present and voting, by the City Commission of the City of Lake Wales, Florida, this _____ day of ______, 2020.
CITY OF LAKE WALES, FLORIDA
______Eugene Fultz, Mayor
2 Ordinance 2020-23
Attest:
______Jennifer Nanek, CMC, City Clerk
Prepared by:
______Albert C. Galloway, Jr., City Attorney
3 MEMORANDUM
DATE: October 13, 2020
TO: Honorable Mayor and City Commission
VIA: James Slaton, Interim City Manager
FROM: Jennifer Nanek, City Clerk
REGARDING: ORDINANCE 2020-24 Charter Amendment, City Manager Purchasing – First Reading
SYNOPSIS: ORDINANCE 2020-24 puts an amendment on the ballot in April 2021 removing dollar amounts from the City Manager’s Purchase Authorization. This change refers to the Ordinance instead.
RECOMMENDATION
Charter Review Committee recommends approval of Ordinance 2020-24 after first reading. Staff also recommends approval.
BACKGROUND
Currently the City Manager must approve all purchases of any amount. In March of 2020 the City Commission adopted Ordinance 2020-05 modifying the purchasing thresholds for department heads and City Manager. This change to the charter would allow future changes regarding purchasing amounts and procedures to be done by Ordinance rather than by Charter Amendment.
OTHER OPTIONS
Do not approve Ordinance 2020-24. The Commission may choose to modify Ordinance 2020-24
FISCAL IMPACT
None
ATTACHMENTS
Ordinance 2020-24: Charter Amendment, City Manager Purchasing ORDINANCE 2020-24
AN ORDINANCE OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, PROPOSING AN AMENDMENT TO ARTICLE IV, SECTION 4.04 (9), OF THE CHARTER OF THE CITY OF LAKE WALES GOVERNING THE ACTS OF THE CITY MANAGER IN THE CAPACITY OF THE CITY’S PURCHASING AGENT; PROVIDING UPON FINAL PASSAGE OF THE ORDINANCE FOR THE PROPOSED AMENDMENT TO BE PLACED ON THE BALLOT FOR A VOTE OF THE ELECTORS OF THE CITY AT THE 2021 MUNICIPAL ELECTION OR AT A SPECIAL ELECTION CALLED FOR THE PURPOSE OF VOTING ON A CHARTER AMENDMENT; AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Commission of the City of Lake Wales (“City Commission”) is the governing body of the City of Lake Wales, Florida, an incorporated Florida municipality; and
WHEREAS, §8-86 of the Lake Wales Code of Ordinances and §166.031, Florida Statutes, sets forth the process for amending the Charter of a Florida municipality and specifically allows for charter amendments to be proposed to municipal electors by the municipality’s governing body; and
WHEREAS, the City Commission of the City of Lake Wales finds it in the best interests of the citizens of the City to initiate an ordinance proposing an amendment to Article IV, Section 4.04 (9), of the City’s Charter to govern the actions of the city manager in the capacity of the City’s purchasing agent and to allow certain purchasing activities of the City and its department heads to be controlled by the City’s Code of Ordinances, as amended from time to time.
WHEREAS, the City Commission of the City of Lake Wales finds that this ordinance proposes a single-subject amendment to the Charter of the City of Lake Wales, Polk County, Florida; NOW, THEREFORE,
Be it enacted by the City Commission of the City of Lake Wales, Florida:
Article IV, Section 4.04 (9), of the Charter of the City of Lake Wales, Polk County, Florida, shall be amended to read as follows:
Section 1.
§ 4.04 (9) To act as purchasing agent for all purchases of supplies and equipment. The city manager and the City’s department heads shall have the authority to approve vouchers for purchases of supplies and equipment within dollar amounts established in the City’s Code of Ordinances. All purchases shall comply with the applicable provisions of the City’s Code of Ordinances, as amended from time to time. In the capacity of purchasing agent the city manager shall also arrange for the conduct of all sales of personal property which the city commission may authorize to be sold as having become obsolete, unnecessary or unfit for the city’s use. All purchases and sales shall conform to such regulations as the city commission may from time to time prescribe. Ordinance 2020-24
Ballot Title:
Providing policy for the city manager acting as the City’s purchasing agent and further providing authority for the city manager and the city’s department heads to approve of vouchers for the payment for purchases of supplies and equipment in accordance with the applicable provisions of the City’s Code of Ordinances as the same may be amended from time to time.
Ballot Summary:
Proposing requirements for purchasing of supplies and equipment by the city manager acting as the City’s purchasing agent and by the City’s department heads with specific limitations as set forth in the City’s Code of Ordinances as the same may be amended by the city commission from time to time.
Ballot Question:
Shall the above described Amendment be adopted?
FOR ______
AGAINST ______
Section 2. After final passage of this Ordinance, the proposed amendment shall be placed on the ballot for a vote of the electors at the 2021 municipal election held within the City Lake Wales, Florida, or at a special election called for the purpose of voting on charter amendments, whichever election occurs first. In accordance with §166.031, Florida Statutes, Section 1 of this Ordinance shall take effect only upon adoption of the amendment by a majority of the electors voting in a regular municipal election or in a duly called special election to consider the proposed amendment.
INTRODUCED on First Reading this _____ day of ______, 2020.
PASSED AND ENACTED on Second Reading, with a quorum present and voting, by the City Commission of the City of Lake Wales, Florida, this _____ day of ______, 2020.
CITY OF LAKE WALES, FLORIDA
2 Ordinance 2020-24
______Eugene Fultz, Mayor
Attest:
______Jennifer Nanek, CMC, City Clerk
Prepared by:
______Albert C. Galloway, Jr., City Attorney
3 MEMORANDUM
DATE: October 13, 2020
TO: Honorable Mayor and City Commission
VIA: James Slaton, Interim City Manager
FROM: Jennifer Nanek, City Clerk
REGARDING: Ordinance 2020-26 Charter Amendment Capital Program – 1st Reading
SYNOPSIS: Ordinance 2020-26 places on the next ballot changes to the approval of the Capital
Program in the Charter
RECOMMENDATION
Charter Review Committee recommends approval of Ordinance 2020-26 Charter Amendment Capital Program after 1st Reading. Staff also recommends approval.
BACKGROUND
Currently in the City Charter the Capital Program is to be submitted to the Commission three months before the final draft budget. For many years these have been submitted to the Commission at the same time.
Ordinance 2020-26 places on the next ballot in April 2021 a Charter Amendment changing the procedure so they can be distributed to the Commission at the same time.
OTHER OPTIONS
Do not approve Ordinance 2020-26. The Commission can choose to modify Ordinance 2020-26.
FISCAL IMPACT
None.
ATTACHMENTS
Ordinance 2020-26 Charter Amendment Capital Program ORDINANCE 2020-26
AN ORDINANCE OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, PROPOSING AN AMENDMENT TO ARTICLE VI, SECTION 6.05 (a), OF THE CHARTER OF THE CITY OF LAKE WALES TO HAVE THE SUBMISSION OF THE CITY’S FIVE-YEAR CAPITAL PROGRAM TO THE CITY COMMISSION COINCIDE WITH SUBMISSION OF THE ANNUAL BUDGET; PROVIDING UPON FINAL PASSAGE OF THE ORDINANCE FOR THE PROPOSED AMENDMENT TO BE PLACED ON THE BALLOT FOR A VOTE OF THE ELECTORS OF THE CITY AT THE 2021 MUNICIPAL ELECTION OR AT A SPECIAL ELECTION CALLED FOR THE PURPOSE OF VOTING ON A CHARTER AMENDMENT; AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Commission of the City of Lake Wales (“City Commission”) is the governing body of the City of Lake Wales, Florida, an incorporated Florida municipality; and
WHEREAS, §8-86 of the Lake Wales Code of Ordinances and §166.031, Florida Statutes, sets forth the process for amending the Charter of a Florida municipality and specifically allows for charter amendments to be proposed to municipal electors by the municipality’s governing body; and
WHEREAS, the City Commission of the City of Lake Wales finds it in the best interests of the citizens of the City to initiate an ordinance proposing an amendment to Article VI, Section 6.05 (a) of the City’s Charter to provide that submission of the five- year capital program to the city commission shall coincide with submission of the annual budget to the City Commission; and
WHEREAS, the City Commission of the City of Lake Wales finds that this ordinance proposes a single-subject amendment to the Charter of the City of Lake Wales, Polk County, Florida; NOW, THEREFORE,
Be it enacted by the City Commission of the City of Lake Wales, Florida:
Article VI, Section 6.05 (a) of the Charter of the City of Lake Wales, Polk County, Florida, shall be amended to read as follows:
Section 1.
§ 6.05 (a). Submission to commission.
The manager shall prepare and submit to the commission a five-year capital program to coincide with the final date for submission of the annual budget.
Ballot Title:
Providing for submission of the City’s five-year capital program to the City Commission at the same time the annual budget is submitted. Ordinance 2020-26
Ballot Summary:
Proposing that the City’s annual budget and five-year capital program be submitted to the City Commission at the same time.
Ballot Question:
Shall the above described Amendment be adopted?
FOR ______
AGAINST ______
Section 2. After final passage of this Ordinance, the proposed amendment shall be placed on the ballot for a vote of the electors at the 2021 municipal election held within the City Lake Wales, Florida, or at a special election called for the purpose of voting on charter amendments, whichever election occurs first. In accordance with §166.031, Florida Statutes, Section 1 of this Ordinance shall take effect only upon adoption of the amendment by a majority of the electors voting in a regular municipal election or in a duly called special election to consider the proposed amendment.
INTRODUCED on First Reading this _____ day of ______, 2020.
PASSED AND ENACTED on Second Reading, with a quorum present and voting, by the City Commission of the City of Lake Wales, Florida, this _____ day of ______, 2020.
CITY OF LAKE WALES, FLORIDA
______Eugene Fultz, Mayor
Attest:
______Jennifer Nanek, CMC, City Clerk
Prepared by:
______Albert C. Galloway, Jr., City Attorney
2 MEMORANDUM
DATE: October 13, 2020
TO: Honorable Mayor and City Commission
VIA: James Slaton, Interim City Manager
FROM: Jennifer Nanek, City Clerk
REGARDING: Ordinance 2020-28 Charter Amendment, Duties of the Mayor – First Reading
SYNOPSIS: Ordinance 2020-28 places on the ballot a Charter amendment modifying duties of the
Mayor concerning board appointments.
RECOMMENDATION
The Charter Review Committee recommends approval of Ordinance 2020-28 Charter Amendment, Duties of the Mayor after First Reading. Staff has no recommendation.
BACKGROUND
Currently in the City Charter the Mayor appoints members to our citizen boards which are approved by the Commission.
The Charter Review Committee in response to discussions about board appointments at recent meetings recommends putting an amendment on the next ballot modifying the duties of Mayor to allow the Commission a greater role in recruiting and selecting members of various City Boards and Committees.
OTHER OPTIONS
Do not approve Ordinance 2020-28. The Commission can choose to modify Ordinance 2020-28
FISCAL IMPACT
None
ATTACHMENTS
Ordinance 2020-28 Charter Amendment, Duties of the Mayor ORDINANCE 2020-28
AN ORDINANCE OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, PROPOSING AN AMENDMENT TO ARTICLE III, SECTION 3.06 (e) OF THE CHARTER OF THE CITY OF LAKE WALES TO ALIGN THE FUNCTION OF THE MAYOR WITH THOSE OF THE INDIVIDUALS SERVING AS CITY COMMISSIONERS CONCERNING APPOINTMENT TO CITY BOARDS, COMMITTEES AND COMMISSIONS; PROVIDING UPON FINAL PASSAGE OF THE ORDINANCE FOR THE PROPOSED AMENDMENT TO BE PLACED ON THE BALLOT FOR A VOTE OF THE ELECTORS OF THE CITY AT THE 2021 MUNICIPAL ELECTION OR AT A SPECIAL ELECTION CALLED FOR THE PURPOSE OF VOTING ON A CHARTER AMENDMENT; AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Commission of the City of Lake Wales (“City Commission”) is the governing body of the City of Lake Wales, Florida, an incorporated Florida municipality; and
WHEREAS, §8-86 of the Lake Wales Code of Ordinances and §166.031, Florida Statutes, sets forth the process for amending the Charter of a Florida municipality and specifically allows for charter amendments to be proposed to municipal electors by the municipality’s governing body; and
WHEREAS, the City Commission of the City of Lake Wales finds it in the best interests of the citizens of the City to initiate an ordinance proposing an amendment to Article III, Section 3.10 (Reserved) of the City’s Charter to identify the duties of the City Commissioners; and
WHEREAS, the City Commission of the City of Lake Wales finds that this ordinance proposes a single-subject amendment to the Charter of the City of Lake Wales, Polk County, Florida; NOW, THEREFORE,
Be it enacted by the City Commission of the City of Lake Wales, Florida:
Article III, Section 3.06 (e) of the Charter of the City of Lake Wales, Polk County, Florida, shall be amended to align the function of the mayor regarding appointments to the various citizen advisory and regulatory boards, commissions, committees and authorities with the duties of city commissioners concerning such appointments as follows:
Section 1.
§ 3.06 (e). Functions and powers of mayor.
(e) The mayor, in conjunction with the city commissioners, will make appointments to the various citizen advisory and regulatory boards, commissions, committees and authorities. Each of the commissioners may suggest individuals for appointment and the appointments will be made by the mayor with the advice and consent of the city commission. Ordinance 2020-28
Ballot Title:
Adoption of a Charter provision providing for a cooperative process whereby the mayor and the members of the city commission will collaborate in the appointment of individuals to the various citizen advisory and regulatory boards, commissions, committees and authorities.
Ballot Summary:
Proposing a process whereby the mayor and the members of the city commission will work cooperatively to make appointments of individuals to the various citizen advisory and regulatory boards, commissions, committees and authorities of the City of Lake Wales.
Ballot Question:
Shall the above described Amendment be adopted?
FOR ______
AGAINST ______
Section 2. After final passage of this Ordinance, the proposed amendment shall be placed on the ballot for a vote of the electors at the 2021 municipal election held within the City Lake Wales, Florida, or at a special election called for the purpose of voting on charter amendments, whichever election occurs first. In accordance with §166.031, Florida Statutes, Section 1 of this Ordinance shall take effect only upon adoption of the amendment by a majority of the electors voting in a regular municipal election or in a duly called special election to consider the proposed amendment.
INTRODUCED on First Reading this _____ day of ______, 2020.
PASSED AND ENACTED on Second Reading, with a quorum present and voting, by the City Commission of the City of Lake Wales, Florida, this _____ day of ______, 2020.
2 Ordinance 2020-28
CITY OF LAKE WALES, FLORIDA
______Eugene Fultz, Mayor
Attest:
______Jennifer Nanek, CMC, City Clerk
Prepared by:
______Albert C. Galloway, Jr., City Attorney
3
MEMORANDUM
DATE: October 16, 2020
TO: Honorable Mayor and City Commissioners
FROM: James Slaton, Interim City Manager
SUBJECT: Selection of a City Manager.
SYNOPSIS: The City Commission will consider options for selecting a new City Manager.
RECOMMENDATION
Review and select an option for the City Manager search process.
BACKGROUND
Following City Manager Kenneth Fields’ retirement on June 2, 2020, the City Commission appointed James Slaton as Interim City Manager. At the time of appointment, there was interest in making a decision on how to select a new City Manager following the start of the 20’21 fiscal year (October 1, 2020).
OPTIONS
1. Direct Staff to prepare options for a search lead by a National Recruiting Firm (typically takes four to six months).
2. Direct Staff to prepare an agreement with the Florida City-County Management Association Senior Advisors group.
3. Direct internal Staff to conduct a City Manager search (typically takes three to four months).
4. Take no action, continue with Interim City Manager James Slaton and revisit the matter at a future meeting.
5. Appoint James Slaton as the City Manager.
FISCAL IMPACT Varying costs dependent on variables associated with each option.
The National Recruiting Firm option costs approximately $20,000 to $35,000.
Florida City-County Management Association Senior Advisors group at no cost, excluding background investigations, which can cost about $2,500 per candidate if done by an outside firm.
The internal search option has no additional costs.
Appointing James Slaton will require a contract negotiation.
ATTACHMENTS
June 12, 2020 City Manager Search Memo – Sandra Davis June 23, 2020 City Manager Selection Process Memo – Kenneth Parker MEMORANDUM
June 12, 2020
TO: Honorable Mayor and City Commission
VIA: James Slaton, Interim City Manager
FROM: Sandra D. Davis, Human Resources Director
SUBJECT: City Manager Search
RECOMMENDATION
Review and discuss options.
BACKGROUND
The purpose of this item is to provide a couple of options to the commission to assist in selecting the next City Manager. In the past, the commission appointed a City Manager Selection Committee consisting of the Mayor and City Commissioners to work through the recruitment and selection process with the assistance of the Human Resources Department.
Internal Search
The internal option timeline typically takes three to four months to complete with no additional costs. The general process is as follows:
• Review and provide feedback on position description and advertisement
• Open recruitment and application period
• Review and rank candidates – City Commissioners
• Human Resources provides completed ranking sheets to the City Commissioners
• Commission decides to interview top candidates
• Human resources will start reference and background checks on short-listed candidates
• In-person/virtual/telephone interviews (round 1)
• In-person/virtual/telephone interviews (round 2)
• Selection
External Search Firm
The external option timeline will take about four to six months at a cost of approximately $20,000 to $35,000. The general process is typically as follows:
• Develop and issue request for proposals for most qualified executive search firm consultants, including qualifications, past experience, references and costs.
• Evaluate search firm proposals and decide which 3-5 firms to interview.
• Conduct interviews with search consultants, in-person or online; make sure interview is with the actual consultant who will work with the city.
• Obtain references and contact city commissioners and mayor in cities where consultant conducted recent search to discuss their experiences and anything they would have done differently.
• Discuss search firms in workshop session and obtain consensus on which firm to pick.
• Have city attorney draft contract for search firm services.
• Develop agenda item to approve contract with top city manager search consulting firm.
• Review and approve proposed search timeline and process.
• Review and provide feedback on job description, written job advertisement and job promotional brochure to be made available on the website via email to interested candidates.
• Receive and review resumes of top applicants recommended and vetted by search consultant; review those eliminated to see if commission wants to add any to the mix.
• Schedule and conduct interviews with top 5 candidates for city manager.
• Selection
To: The Honorable Mayor and Members of the City Commission
From: Kenneth (Ken) Parker, FCCMA/ICMA Senior Advisor
Subject: City Manager Selection Process
Date: June 23, 2020
Recently, your City reached out to the Florida City-County Management Association (FCCMA) to see if Senior Advisors could assist the City of Lake Wales in recruiting your next City Manager. That call was referred to me. My name is Ken Parker. Currently, I serve as the FCCMA Senior Advisor Coordinator. There are currently nine active Senior Advisors in Florida.
Senior Advisors are retired city and county managers with lengthy experience and who are respected within the public management field. We are appointed by the FCCMA Board of Directors and the Executive Director of the International City/County Management Association. We are not paid. All of us are volunteers.
Senior Advisors provide, at no cost:
● Career and employment counsel to FCCMA and ICMA members; ● Guidance and counsel to members regarding ethics questions or concerns; ● Assistance to cities and counties with the Council-Manager form of government. ● Assistance to cities and counties that are considering adopting the Council-Manager form of government. ● Assistance to civic groups regarding the Council-Manager form of government; and ● Assistance to members-in-transition with guidance and direction as they seek new employment opportunities.
Upon request by the governing body of a municipality whose population is under 20,000 and for counties whose population is under 75,000, Senior Advisors can provide limited Manager search services. Our services are based upon two criteria, population and availability of a Senior Advisor or Senior Advisors. We do not charge for our services; but, we do request the City cover all travel related expenses. Generally, travel expenses are mileage, meals and hotel if required to stay overnight at a location. We request that the City make all hotel reservations and to pay for them directly rather than the Senior Advisor submitting receipts to the City for reimbursement.
Senior Advisors do not do any background searches on candidates. Those are the responsibility of the city or county. For your information, background investigations can cost about $2,500 per candidate if done by an outside firm. Normally national search firms provide this service as part of their proposal. Senior Advisors are not consultants, but serve as colleagues and counselors.
In the case of Lake Wales, you meet the first criteria, population. However, Senior Advisors may not be your best option.
There are several policy questions that your City Commission needs to answer before you embark on a Manager search.
● Do you want to involved citizens in the development of recruitment materials and in the screening process? If so, then you would need to appoint members to the citizen group. ● Do you want to hold community listening sessions conducted by either the City Commission or the citizen advisory group? ● Do you have an interim candidate that you desire to appoint as City Manager? If the City Council has an internal candidate, I would strongly recommend that you not begin the search process until after the Commission decides whether to employ the internal candidate or if the internal candidate states clearly that she/he will not be a candidate and will not apply for the position.
In my opinion, the City Commission has four options available.
1. Employ a full service firm to handle your recruitment. These firms have highly qualified people to assist the City Commission in hiring the right person. They have extensive networks. They work with the City Commission in developing a profile of characteristics the Commission desires to have in its next manager. They recruit based upon charter requirements and the profile they develop working with the Commission. They do not wait for applicants to apply. They contact those in their network that most closely meet the job profile and encourage them to apply. The firms are responsible for all the background checks and verifications. They help the City Commission manage the interview process. They may assist the City Commission in developing interview questions. They receive the applications and screen the applications for the Commission. They help the Commission manage the interview process and schedule. For a City your size this is by far the best option.
2. The second option is for you to handle the recruitment process internally. That means your staff would develop the entire recruitment packet. They would be responsible for advertising for the position. They would be responsible for accepting all resumes. The City would be responsible for conducting all background and verifications. Some cities choose to employ an outside firm to conduct the background and verifications. I always recommend to any city to do the highest level of background investigation. It is far more than criminal and civil records check and related files. It includes reviewing social media and other media. It verifies education. It includes employment verification. It may include review of personnel files. Your internal staff would be responsible for managing the interview process.
If you choose to conduct the search in house, Senior Advisors could provide examples of recruitment materials that other cities have used. We could provide the Council with a questionnaire that would help develop the candidate profile. I indicated that I would review documents and provide her with input. I did indicate to her that we could assist the City Council with resume review.
3. Allow the Senior Advisors to advise you and your staff on recruiting the next City Manager. Most of the work would be done by your internal staff. We would advise the Commission and them on a variety of items including preparing the job profile, the recruitment brochure, and where to advertise. The Senior Advisors would review the resumes and provide you with a listing of potential candidates who met the charter requirements and the profile develop and approved by the Commission. We would work along side you on preparing questions to be asked the candidates as well as helping with the interview process. This option is a partnership with us coming along side of you and your staff. The question that you must ask is how much time your staff can dedicate to the process. Senior Advisors do not have the contacts that the recruiting firms have. We do not know which managers are considering moving from their current jobs to another position. Recruiting and placement is what the firms do. Recruitment of Managers is not the primary thing Senior Advisors are charged with doing by FCCMA and ICMA.
4. The final option is to employ an internal candidate and not advertised. In my opinion, this is the first question that you must answer. If you are considering hiring an internal candidate don't waste your time with a developing a RFP for consultants or even consider any other options.
If I were involved with you in preparing documents and advertising for the City Manager position, the following process would take place:
One month to develop position profile and recruitment documents. I would ask the City Commission to adopt all documents before the position is posted.
Advertise for one month. If a Search Firm is selected they would handle the placement of the ad. If a Search is selected to do the recruitment the resumes would be sent to them. If the Senior Advisor or internal recruitment option is selected, then the city would receive all the resumes.
Two weeks for the review of resumes and provide the City Commission with a list of qualified candidates.
City Commission would determine which candidates from the qualified list they want to interview.
Background and Verifications can take up to one month or more. I always recommend the background and verifications be completed prior to interviews.
Schedule interviews.
Select a manager and approve contract.
Most managers have a notice provision in their contracts if they are currently employed. Some cities and counties are willing to waive the notice provision. Most cities and counties are not willing to waive the notice provision. Each Manager contract is different. The usual notice requirement is 60 days. I have seen some that are 90 days.
A nationwide search firm may be able to cut some time off this schedule since they do this on a regular basis.
If I or another Senior Advisor can assist you, please feel free to call us. I am looking forward to being online with you next week.
MEMORANDUM
DATE: October 16, 2020
TO: Honorable Mayor and City Commissioners
FROM: James Slaton, Interim City Manager
SUBJECT: Selection of a City Manager.
SYNOPSIS: The City Commission will consider options for selecting a new City Manager.
RECOMMENDATION
Review and select an option for the City Manager search process.
BACKGROUND
Following City Manager Kenneth Fields’ retirement on June 2, 2020, the City Commission appointed James Slaton as Interim City Manager. At the time of appointment, there was interest in making a decision on how to select a new City Manager following the start of the 20’21 fiscal year (October 1, 2020).
OPTIONS
1. Direct Staff to prepare options for a search lead by a National Recruiting Firm (typically takes four to six months).
2. Direct Staff to prepare an agreement with the Florida City-County Management Association Senior Advisors group.
3. Direct internal Staff to conduct a City Manager search (typically takes three to four months).
4. Take no action, continue with Interim City Manager James Slaton and revisit the matter at a future meeting.
5. Appoint James Slaton as the City Manager.
FISCAL IMPACT Varying costs dependent on variables associated with each option.
The National Recruiting Firm option costs approximately $20,000 to $35,000.
Florida City-County Management Association Senior Advisors group at no cost, excluding background investigations, which can cost about $2,500 per candidate if done by an outside firm.
The internal search option has no additional costs.
Appointing James Slaton will require a contract negotiation.
ATTACHMENTS
June 12, 2020 City Manager Search Memo – Sandra Davis June 23, 2020 City Manager Selection Process Memo – Kenneth Parker MEMORANDUM
June 12, 2020
TO: Honorable Mayor and City Commission
VIA: James Slaton, Interim City Manager
FROM: Sandra D. Davis, Human Resources Director
SUBJECT: City Manager Search
RECOMMENDATION
Review and discuss options.
BACKGROUND
The purpose of this item is to provide a couple of options to the commission to assist in selecting the next City Manager. In the past, the commission appointed a City Manager Selection Committee consisting of the Mayor and City Commissioners to work through the recruitment and selection process with the assistance of the Human Resources Department.
Internal Search
The internal option timeline typically takes three to four months to complete with no additional costs. The general process is as follows:
• Review and provide feedback on position description and advertisement
• Open recruitment and application period
• Review and rank candidates – City Commissioners
• Human Resources provides completed ranking sheets to the City Commissioners
• Commission decides to interview top candidates
• Human resources will start reference and background checks on short-listed candidates
• In-person/virtual/telephone interviews (round 1)
• In-person/virtual/telephone interviews (round 2)
• Selection
External Search Firm
The external option timeline will take about four to six months at a cost of approximately $20,000 to $35,000. The general process is typically as follows:
• Develop and issue request for proposals for most qualified executive search firm consultants, including qualifications, past experience, references and costs.
• Evaluate search firm proposals and decide which 3-5 firms to interview.
• Conduct interviews with search consultants, in-person or online; make sure interview is with the actual consultant who will work with the city.
• Obtain references and contact city commissioners and mayor in cities where consultant conducted recent search to discuss their experiences and anything they would have done differently.
• Discuss search firms in workshop session and obtain consensus on which firm to pick.
• Have city attorney draft contract for search firm services.
• Develop agenda item to approve contract with top city manager search consulting firm.
• Review and approve proposed search timeline and process.
• Review and provide feedback on job description, written job advertisement and job promotional brochure to be made available on the website via email to interested candidates.
• Receive and review resumes of top applicants recommended and vetted by search consultant; review those eliminated to see if commission wants to add any to the mix.
• Schedule and conduct interviews with top 5 candidates for city manager.
• Selection
To: The Honorable Mayor and Members of the City Commission
From: Kenneth (Ken) Parker, FCCMA/ICMA Senior Advisor
Subject: City Manager Selection Process
Date: June 23, 2020
Recently, your City reached out to the Florida City-County Management Association (FCCMA) to see if Senior Advisors could assist the City of Lake Wales in recruiting your next City Manager. That call was referred to me. My name is Ken Parker. Currently, I serve as the FCCMA Senior Advisor Coordinator. There are currently nine active Senior Advisors in Florida.
Senior Advisors are retired city and county managers with lengthy experience and who are respected within the public management field. We are appointed by the FCCMA Board of Directors and the Executive Director of the International City/County Management Association. We are not paid. All of us are volunteers.
Senior Advisors provide, at no cost:
● Career and employment counsel to FCCMA and ICMA members; ● Guidance and counsel to members regarding ethics questions or concerns; ● Assistance to cities and counties with the Council-Manager form of government. ● Assistance to cities and counties that are considering adopting the Council-Manager form of government. ● Assistance to civic groups regarding the Council-Manager form of government; and ● Assistance to members-in-transition with guidance and direction as they seek new employment opportunities.
Upon request by the governing body of a municipality whose population is under 20,000 and for counties whose population is under 75,000, Senior Advisors can provide limited Manager search services. Our services are based upon two criteria, population and availability of a Senior Advisor or Senior Advisors. We do not charge for our services; but, we do request the City cover all travel related expenses. Generally, travel expenses are mileage, meals and hotel if required to stay overnight at a location. We request that the City make all hotel reservations and to pay for them directly rather than the Senior Advisor submitting receipts to the City for reimbursement.
Senior Advisors do not do any background searches on candidates. Those are the responsibility of the city or county. For your information, background investigations can cost about $2,500 per candidate if done by an outside firm. Normally national search firms provide this service as part of their proposal. Senior Advisors are not consultants, but serve as colleagues and counselors.
In the case of Lake Wales, you meet the first criteria, population. However, Senior Advisors may not be your best option.
There are several policy questions that your City Commission needs to answer before you embark on a Manager search.
● Do you want to involved citizens in the development of recruitment materials and in the screening process? If so, then you would need to appoint members to the citizen group. ● Do you want to hold community listening sessions conducted by either the City Commission or the citizen advisory group? ● Do you have an interim candidate that you desire to appoint as City Manager? If the City Council has an internal candidate, I would strongly recommend that you not begin the search process until after the Commission decides whether to employ the internal candidate or if the internal candidate states clearly that she/he will not be a candidate and will not apply for the position.
In my opinion, the City Commission has four options available.
1. Employ a full service firm to handle your recruitment. These firms have highly qualified people to assist the City Commission in hiring the right person. They have extensive networks. They work with the City Commission in developing a profile of characteristics the Commission desires to have in its next manager. They recruit based upon charter requirements and the profile they develop working with the Commission. They do not wait for applicants to apply. They contact those in their network that most closely meet the job profile and encourage them to apply. The firms are responsible for all the background checks and verifications. They help the City Commission manage the interview process. They may assist the City Commission in developing interview questions. They receive the applications and screen the applications for the Commission. They help the Commission manage the interview process and schedule. For a City your size this is by far the best option.
2. The second option is for you to handle the recruitment process internally. That means your staff would develop the entire recruitment packet. They would be responsible for advertising for the position. They would be responsible for accepting all resumes. The City would be responsible for conducting all background and verifications. Some cities choose to employ an outside firm to conduct the background and verifications. I always recommend to any city to do the highest level of background investigation. It is far more than criminal and civil records check and related files. It includes reviewing social media and other media. It verifies education. It includes employment verification. It may include review of personnel files. Your internal staff would be responsible for managing the interview process.
If you choose to conduct the search in house, Senior Advisors could provide examples of recruitment materials that other cities have used. We could provide the Council with a questionnaire that would help develop the candidate profile. I indicated that I would review documents and provide her with input. I did indicate to her that we could assist the City Council with resume review.
3. Allow the Senior Advisors to advise you and your staff on recruiting the next City Manager. Most of the work would be done by your internal staff. We would advise the Commission and them on a variety of items including preparing the job profile, the recruitment brochure, and where to advertise. The Senior Advisors would review the resumes and provide you with a listing of potential candidates who met the charter requirements and the profile develop and approved by the Commission. We would work along side you on preparing questions to be asked the candidates as well as helping with the interview process. This option is a partnership with us coming along side of you and your staff. The question that you must ask is how much time your staff can dedicate to the process. Senior Advisors do not have the contacts that the recruiting firms have. We do not know which managers are considering moving from their current jobs to another position. Recruiting and placement is what the firms do. Recruitment of Managers is not the primary thing Senior Advisors are charged with doing by FCCMA and ICMA.
4. The final option is to employ an internal candidate and not advertised. In my opinion, this is the first question that you must answer. If you are considering hiring an internal candidate don't waste your time with a developing a RFP for consultants or even consider any other options.
If I were involved with you in preparing documents and advertising for the City Manager position, the following process would take place:
One month to develop position profile and recruitment documents. I would ask the City Commission to adopt all documents before the position is posted.
Advertise for one month. If a Search Firm is selected they would handle the placement of the ad. If a Search is selected to do the recruitment the resumes would be sent to them. If the Senior Advisor or internal recruitment option is selected, then the city would receive all the resumes.
Two weeks for the review of resumes and provide the City Commission with a list of qualified candidates.
City Commission would determine which candidates from the qualified list they want to interview.
Background and Verifications can take up to one month or more. I always recommend the background and verifications be completed prior to interviews.
Schedule interviews.
Select a manager and approve contract.
Most managers have a notice provision in their contracts if they are currently employed. Some cities and counties are willing to waive the notice provision. Most cities and counties are not willing to waive the notice provision. Each Manager contract is different. The usual notice requirement is 60 days. I have seen some that are 90 days.
A nationwide search firm may be able to cut some time off this schedule since they do this on a regular basis.
If I or another Senior Advisor can assist you, please feel free to call us. I am looking forward to being online with you next week. SOCIAL MEDIA TRACKING REPORT SINCE October 6, 2020 (Social media is archived) Name Likes/Followers Change Top Posts Comments
"It wonderful this is being done in Mimi Hardman's name. One small issue with this project. The road sign is too close to the road that you can't see oncoming Oct 12 :- Picture of Yellow Depot Restoration work :- 51 traffic when you are turning off Johnson St." 6,954 -2 reactions, 45 post clicks, 2 comments, 4 shares, 96 Facebook engagements, 1,133 people reached "The Walesbilt Hotel could be ideal for 55 and over affordable apartments using grants,tax credits including historical bringing more residents downtown and serving as a catylist for both further commercial and residential development downtown."
Oct 8 - Posted article on Master Plan Update: - 10 Post "Trade inspiring technical school for our future which is the kids now.. Better Clicks, 3 Comments, 13 Engagements, 556 People paying jobs and a more wider selection of attraction to spend it." reached
Oct 12 :- Shared article for Museum program on Mary McCleod Bethune :- 25 reactions, 4 shares, 52 engagements, 966 people reached
Top Tweet: Oct 13 :- Thompson: Lake Wales Connected Plan has won an award for redevelopment from FL Redevelopment... there will be a big splash on 1,765 +10 this. It has been noticed. @commissionergi1 Commissioner C Gibson said plan was noticed at recent TPO meeting :- Twitter 1 retweet , 1 like, 332 impressions
Top Mention: by lakewalesheritage Oct 12 :Congratulations to our friends @LW_Museum and the Friends of the Museum for their restoration project, now (Commission meetings are Live tweeted) well under way! "I love to see this!" @CityofLakeWales @ChamberWales @LakewalesnewsN :- 12 likes, 6 retweet, 1 comment, 46 engagements
Top Media Tweet: "Restoration work of the 1916 Seaboard Air Line Depot (aka the Yellow Depot) is underway. For many years this was the home of the Lake Wales Model Railroad Club.
Upon completion this will be the Mimi Reid Hardman Collections Center for the Lake Wales History Museum @LW_Museum pic.twitter.com/lyob16JHyW" - 2 retweets, 2 likes, 241 impressions
Oct 12 :- Posted picture of yellow Depot Restoration :- 1,088 +1 22 likes
Instagram SOCIAL MEDIA TRACKING REPORT SINCE October 6, 2020 (Social media is archived) Name Likes/Followers Change Top Posts Comments
Oct 12 :- Posted pics on Yellow Depot Restoration work, 4 likes, 70 Impressions. mi 151 0 LinkedIn 7 likes
CITY COMMISSION MEETING CALENDAR
[Regular City Commission meetings are held at 6:00 p.m. on the first and third Tuesday of each month in the Commission Chambers. The Agenda Work Sessions are held on the Wednesday before the Commission Meetings at 3:00 p.m. Other Workshops & Special meetings to be scheduled accordingly. Meeting dates & times are subject to Change.]
City Commission Meetings – October 2020 Tues, Oct 6, 2020 Regular 6:00 p.m. Commission Chambers Tues, Oct 13, 2020 CRA 6:00 p.m. Commission Chambers Wed, Oct 14, 2020 Agenda Work Session 3:00 p.m. Commission Chambers Tues, Oct 20, 2020 Regular 6:00 p.m. Commission Chambers Wed, Oct 28, 2020 Agenda Work Session 3:00 p.m. Commission Chambers
City Commission Meetings – November 2020 Tues, November 3, 2020 Regular 6:00 p.m. Commission Chambers Tues, November 10, 2020 CRA 6:00 p.m. Commission Chambers Wed, November 11, 2020 Agenda Work Session 3:00 p.m. Commission Chambers Tues, November 17, 2020 Regular 6:00 p.m. Commission Chambers Wed, November 25, 2020 Agenda Work Session 3:00 p.m. Commission Chambers
City Commission Meetings - December 2020 Tues, December 1, 2020 Regular 6:00 p.m. Commission Chambers Tues December 8, 2020 CRA 6:00 p.m. Commission Chambers Wed, December 9, 2020 Agenda Work Session 3:00 p.m. Commission Chambers Tues, December 15, 2020 Regular 6:00 p.m. Commission Chambers Wed, December 30, 2020 Agenda Work Session 3:00 p.m. Commission Chambers
For City Commission meeting information please contact Jennifer Nanek, City Clerk, 863-678-4182, ext. 270 or [email protected].
City Commission Agenda Packets for workshop and regular meetings are generally posted on the City’s website by 12:00 p.m., the Friday before the scheduled meeting.
Minutes of City Commission meetings can be obtained from the City Clerk's Office. The minutes are recorded, but are not transcribed verbatim. Persons requiring a verbatim transcript may arrange with the City Clerk to duplicate the recording, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be the expense of the requesting party.
In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the City Clerk's office no later than 5:00 p.m. on the day prior to the meeting. Appeals concerning decisions on issues requiring a public hearing:
Persons who wish to appeal any decision made by the City Commission with respect to any matter considered during a public hearing at this meeting will need a record of the proceedings, and for such purpose may need to ensure that verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based.
Approximate Seating Capacity: • Commission Chamber 110 • Employee Break Room 30 • CM Conference Room 12