Central Region Contingency Plan

Humanitarian Regional Team Multi-Hazard Contingency Plan

Central Region

(Kabul, Kapisa, Logar, Wardak, Panjshir and Parwan Provinces)

Period Covered March – December 2012 Last updated 19 Mar 2012

Central Region Contingency Plan

Central Region Contingency Plan

Table of Contents 1 Introduction ...... 4 1.1 Regional Context by Hazards ...... 4 1.1.1 Hazards and Risk Analysis ...... 6 1.1.2 Cross-cutting Risks ...... 7 2 Coordination Arrangements ...... 8 2.1 National / Local Authorities’ responsibilities ...... 8 2.1.1 Disaster occurrence ...... 8 2.1.2 Operational procedures ...... 8 2.2 Humanitarian community: UN AFPs, INGOs and NNGOs ...... 9 2.2.1 The cluster approach ...... 9 2.3 Overview of Emergency Preparedness and Response Partners .... Error! Bookmark not defined. 2.4 Response Matrix...... 10

ANNEXES (see separate attachments) 1. Contacts 2. Humanitarian Profile (from OCHA sub-office) 3. Hazards Scenario with Population Data 4. Emergency Response Logistics Capacity 5. Stocks and Warehouses 6. 3Ws matrix (from OCHA sub-office) 7. Inventory of Inter-agency Initial Rapid Assessment Tools 8. Preparedness and Response Requirements per Cluster/Sector

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Central Region Contingency Plan

1 Introduction

This multi-hazard contingency plan is an inter-agency document produced and owned by the Humanitarian Regional Team for Central Region with the respective Provincial Disaster Management Committees. There are six provinces in the region, including: Kabul, Kapisa, Maydan Wardak, Logar, Panjshir and Parwan Provinces with 55 districts and total population is 5,830,700. • Kabul – The provincial capital is Kabul and has 15 districts with total population 3,817,700 (CSO/NRVA 2007/2008). • Kapisa - The provincial capital is Mahmud Raqi and has 7 districts with total population 413,000. (CSO/NRVA 2007/2008) • Logar - The provincial capital is Puli Alam and has 7 districts with total population 413,000. (CSO/NRVA 2007/2008)I • Panjshir - The provincial capital is Bazarak and has 7 districts with total population 143,700. (CSO/NRVA 2007/2008) • Parwan - The provincial capital is Charikar and has 10 districts with total population 620,900. (CSO/NRVA 2007/2008) • Wardak - The provincial capital is Maydan Shahr and has 9 districts with total population 558,400. (CSO/NRVA 2007/2008) The plan comes into effect from March to December 2012. As determined by the Humanitarian Coordinator for Afghanistan, the specific hazards covered include conflict, floods, earthquake and landslides. In addition, extreme winter and epidemics in CR will also be included in this plan. This contingency plan uses the most likely and the worst case scenarios in determining planning figures per hazard. The plan also draws on historical data and field experiences on occurrence of floods, conflicts, earthquakes and landslides as building blocks for coming up with assumptions and humanitarian caseloads.

The overall objective of the HRT contingency plan is to support the timely, consistent and coordinated response to anticipated and imminent hazards. This will minimize the impact of the hazards on human population, their livelihoods and assets and the environment thus reducing the scale of humanitarian needs for the affected population.

The specific objectives of the regional HRT contingency plan are to: • Improve the management and coordination of preparedness, response and early recovery arrangements; • Ensure timely resource mobilization, efficient and effective response; • Reduce the risk of secondary hazards, such as epidemics and disease outbreaks, malnutrition, etc; • Provide general guidance on the level of assistance that may be required as a result of specific emergency; • Provide overview of stocks and warehouse availability or required; and • Identify and define roles and responsibilities of players likely to be involved in humanitarian or emergency response. 1.1 Regional Context by Hazards The plan comes into effect from March to July 2012. As determined by the Humanitarian Coordinator for Afghanistan, the specific hazards covered include conflict, floods, earthquake and landslides. In addition, central region also faces with snow avalanches and harsh winter hazards. Main hazards in Central Region include floods, snow avalanches, harsh winter, armed conflict and earthquake. In 2010 and 2011, summer floods constituted the largest disaster in the region. Armed conflict continues to affect the some parts of the region, leading to an increasing number of internally displaced persons (IDPs). Flood and Landslides: Damaging flood events usually occur in early May when heavy rainfall encourages rapid melting of the winter snowpack. Snow avalanches disaster is happening in Salang, Siagerd and Shinwary districts of Parwan and Hisa –i- awal, Hisa-i- do, Paryan and Dara districts of Panjshir Province of CR. 4

Central Region Contingency Plan

Earthquake: Since long time, there is no major evidence of Earthquake seen in CR. While no doubt some parts of the region (Parwan and Panjshir Provinces) are located on earthquake belt of Kohi Pamir series and there is possibility of earthquake to hit mountainous areas.. In general, Poverty rate of CR is high like other regions of the country and in remote areas most of the houses made of mud and have less resistance to earthquake. The region is capable with early warning system of the disaster including earthquake. Conflict: Security situation is continued to be volatile in some parts of the region. Military Operations will continue in two (Alasay, Tagab) districts of Kapisa, while many districts of Wardak and Logar provinces are not currently accessible for UN agencies. Conflict between Kochi and Hazara in Wardak Province can modify the scenarios in the region and ANSF military operations are expected to continue, with direct impact on civilian population and the humanitarian community’s response ability. Thematic areas by cluster likely to be impacted by hazard: The humanitarian consequences of flash flood was dramatic, leading to loss of harvest, loss of livestock, hunger, acute malnutrition, increased numbers of extremely vulnerable individuals (EVIs), internal displacement; increased water, sanitation and hygiene needs, outbreak of communicable diseases, increased levels of infant mortality rates and mortality rates of children under five, increased maternal mortality rates, lack of animal feed, adversely affect education, and a long-lasting severe impact on the economy of the region.

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Central Region Contingency Plan

1.1.1 Hazards and Risk Analysis

A. CONFLICT Hazard Early Warning Humanitarian Most Likely Scenario Planning Worst-Case Scenario Planning Trend(timeframe) Indicators Consequences Assumptions Assumptions (general) (include what indicator and by who) Throughout the year Conflict by security Short-term Increasing degradation of general A military operation causes the across the region organs. • displacement of population security environment. displacement. Civilian causalities except Panjshir and • death and injury of people Approximately 21,514 individuals increase Kabul Provinces. A Displaced from 10 districts in 6 constant threat in Medium and Long-term Approximately 26,893 individuals provinces. Approximately 126, 652 Alasay and Tagab • Displaced from 10 districts in 6 provinces. displacement of population Individual affected from 56 districts districts of Kapisa Approximately 158, 322 Individuals • death and injury of people in Kabul, Kapisa, Logar, Panjshir, and some parts of affected from 56 districts in Kabul, • loss of access to basic Parwan and Wardak provinces of Wardak, Logar and Kapisa, Logar, Panjshir, Parwan and services CR, which were assisted by Wardak provinces of CR, which were Parwan provinces. • loss of livelihoods humanitarian actors. assisted by humanitarian actors Note: Most Likely Scenario is calculated based UNHCR IDP baseline data of 2011 with expected 20% increases. Worst-Case Scenario is calculated based UNHCR IDP baseline data of 2011 with expected 50% increases. The conflicted affected data is calculated based on humanitarian assistance provided by WFP, IOM and HCR during 2011 with 20% increases in most likely and 50% increases in worse case scenarios. B. FLOODS AND LANDSLIDES Hazard Trend Early Warning Humanitarian Most Likely Scenario Planning Worst-Case Scenario Planning (timeframe) Indicators Consequences Assumptions Assumptions (include what indicator and by who) Spring floods National level Short-term High temperature and rapidly melting of snow Over flow of narrowed rivers, particularly flowing March – April and mapping by IMMAP • displacement of population at the top of the mountains. Limited through populated areas/villages summer floods on precipitation levels. • death and injury of people implementation flood mitigation projects Limited presence of humanitarian actors working in June - August Provincial level Medium and Long-term the field of prevention and mitigation monitoring by DAIL • disease outbreaks Low capacity of provincial authority in and • loss of food stocks provision of rapid response Approximately 17,013 individuals affected from 56 Epidemics monitoring • loss of livelihoods districts in 6 province of CR. by DEWS. Approximately 13,610 individuals affected from 10 districts in 6 provinces

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Central Region Contingency Plan

Note: In CR there is no natural disaster induced displacement. For the natural disaster affected individuals the Most Likely Scenario is calculated based IOM- CR baseline data (Provincial Matrix) of 2011 with expected 20% increases and for Worst-Case Scenario is calculated based on the IOM-CR baseline data (Provincial Matrix) of 2011 with expected 50% increases. 1.1.2 Cross-cutting Risks This section provides an overview of cross-cutting risks concerning the capacity of partners in the regions and security. A. Districts of Concern based on HRT Capacity to Respond Names of Provinces Number of Names of districts Reasons for capacity constraints per district districts Kabul Province 1 districts Surobi Access of humanitarian actors is limited to the district centre

Kapisa Province 3 districts Alasay, Tagab and Nijrab Absence of humanitarian actors and capacity Logar Province 5 districts Puli Alam, Mohammad Agha Accessibility is limited to provincial capital only Charkh, Khoshi, Baraki Barak Limited presence of humanitarian actors Maydan Wardak Province 6 districts Maydan Shahr Accessibility of humanitarian actors is limited to the district centre Jalrez,Nirkh,Day Mirdad, Chak, Saydabad Limited presence of humanitarian actors Parwan Province 2 districts Shinwary and Sia Gird Security restricts humanitarian access

Districts of concern based on insecurity preventing access to areas B. Districts of concern based on insecurity preventing access to areas Names of Provinces Number of Names of districts Comments on specific districts districts Kabul Province 1 district Surobi Security restricts humanitarian access Alasay, Tagab Limited humanitarian presence due to Military operations Kapisa Province 3 districts Nijrab Security restricts humanitarian access Puli Alam and M. Agha Access of humanitarian actors is limited to the district centre Logar Province 5 districts Charkh, Barakibarak, Khoshi Security restricts humanitarian access Maydan Wardak 6 districts Maydan Shahr Access of humanitarian actors is limited to the district centre Province Jalrez,Nirkh, Chaki, Day Mirdad, Saydabad Security restricts humanitarian access Parwan Province 2 districts Shinwary, Sia Gird Security restricts humanitarian access

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2 Coordination Arrangements

2.1 National / Local Authorities’ responsibilities A humanitarian disaster situation exists when the affected community, district or province cannot cope with the impact of the hazard. When a disaster occurs, the Department of ANDMA, under the Office of the President, has the mandate to coordinate post-disaster response activities for the Government. However, the key government ministries must provide the necessary assistance to ANDMA in accordance with their mandated roles and responsibilities. For abundant clarity, the following key elements are used in this contingency plan: . The Office of the Provincial Governor has the authority and the responsibility for disaster response at the provincial level and convenes the Provincial Disaster Management Committee / Commission (PDMC). . The provincial ANDMA officer provides the secretariat support for the PDMC and coordinates the humanitarian response along with the provincial line departments. . The Phrase ‘assisting community’ refers to UN Agencies, bilateral donors, NNGOs and INGOs, IFRC/ARCS and private sector that provides emergency relief assistance.

2.1.1 Disaster occurrence The representative of the affected community (Community leader) directly informs either the nearest district administration office, or any government official, or an NGO who then informs the Provincial Governor or his Deputy. Alternatively the leader or Shora informs the Provincial Authority directly if it is the fastest and the most effective route. The Provincial Governor informs the main government departments and the members of the assisting community that are represented in, and have responsibility for, the affected province. The Governor must also inform the Director of ANDMA who informs the President’s Office. Government departments and including the Governor, directly inform their respective line ministry.

2.1.2 Operational procedures

2.1.2.1 Damage, Needs and Capacity Assessments When information of a disaster is received, the Provincial Governor, or a designated official, carries out the following activities: → Activates and mobilizes the PDMC which is comprised of government officials from the key ministries and the ‘assisting community’, to carry out an initial assessment of the extent of the damage and to identify needs for immediate relief. → Under the guidance of Chairperson of PDMC, rapid assessment team comprised of (Departments of Water Regulation, Rural Rehabilitation, Public Works, Agriculture, Refugee and Repatriation, Public Health, ARCS, UN representative) to be sent to the field for damage assessment → Discusses the assessment report with the PDMC and determines the magnitude of the disaster, level of response needed and who has the capacity to provide relief assistance. → Disseminate the assessment report to all relevant humanitarian partners.

2.1.2.2 Provision of relief assistance District level response: when the disaster can be managed by the district administrator through the mobilization of community level resources using existing traditional coping mechanisms, including resources of other partners, such as NGOs, in the affected districts. The district team provides regular situation reports to the provincial governor. The Provincial and National authorities are on alert in case they need to provide assistance. Provincial level response: from the assessment report, the capacity and level of response is determined by the PDMC in consultation with ANDMA and where necessary, the other key ministries.

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2.1.2.3 Disaster reporting Officially, reporting on an emergency operations is carried out by the provincial branch of ANDMA on behalf of the PDMC, with or without further support in information dissemination from the NDMC. Practically, this is augmented by the internal or official reporting done by UNOCHA-WR.

2.1.2.4 Summary of stages of an emergency response . Step 1: Informing the Office of the Governor and activating the Emergency Operation Center (EOC) . Step 2: Conducting Inter-Agency (if possible) Initial Rapid Assessment . Step 3: Coordination and provision of the emergency response . Step 4: Information management . Step 5: Reporting

2.2 Humanitarian community: UN AFPs, INGOs and NNGOs Limited capacities of regional and state institutions warrant an important supporting role to be played by the international organizations and NGOs. With their experience, expertise and infrastructure, international organizations and NGOs have a vital role to play in disaster preparedness, response and relief. Furthermore, as emergencies also occur in conflict-affected areas where Government entities do not have secure access or representation, humanitarian actors, especially national NGOs and the ARCS, are often the only neutral entity able to provide assistance to the affected population, making partnership with them critical to access those in need.

2.2.1 The cluster approach The cluster approach is an attempt to increase international and national readiness to respond to major disasters in a coordinated manner. The aim of the cluster approach is to strengthen system- wide preparedness and technical capacity to respond to humanitarian emergencies by ensuring that there is predictable leadership and accountability in all the main sectors or areas of humanitarian response. Although in the Central Region not all clusters are formally functioning, there is an understanding among the UN Agencies and the Humanitarian Regional Team (HRT) that in those areas where clusters do not yet exist, relevant UN Agencies or NGOs would take the lead while the HRT would provide the forum for cross-sectoral/cluster issues. The table below provides overview of the humanitarian coordination mechanisms in the CR. REGIONAL HUMANITARIAN COORDINATION MECHANISMS CLUSTER or WORK GROUP LEAD LEAD GOVERNMENT or OTHER ORGANIZATION

Humanitarian Regional Team OCHA ANDMA NGO Forum N/A Area Security Management Team N/A ANSO IDP Task Force UNHCR MORR Early Recovery Network N/A Education Cluster UNICEF Emergency Shelter and Non-Food Items Cluster UNHCR / IOM Food Security and Agriculture Cluster N/A DAIL Health Cluster WHO DOPH Nutrition Cluster UNICEF DOPH KIS Task Force OCHA MRM Task Force UNICEF AIHR Protection (Child Protection, GBV sub-clusters) UNHCR/UNICEF AIHR Water Sanitation and Hygiene UNICEF DORR

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Organizations participating in emergency preparedness and response Government NGOs Red Cross/Red UN Agencies Departments Crescent Movement ANDMA, PRRD, DoPW, CARE, CHA, IRC, CoAR, AADA, SCA, ARCS, ICRC UNHCR, UNICEF, DoRR, DoAIL, DoPH WADAN, BRAC, HOPE, DAI, CRS, IOM, WFP, WHO, WAW, DACAAR, MRCA, PRB, PHO OCHA

2.3 Response Matrix

Within 24 hrs

N° Activities Actioned by: Declare the emergency, convene meeting with partners for information and Provincial Governor 1 mobilization 2 Convene a meeting with PDMC, create an Emergency Cell (EOC) Provincial Governor - ANDMA 3 Activate the Contingency Plan UNOCHA – UN HoAs UNOCHA – HRT (Cluster 4 Engage the Clusters Regional Focal Points) 5 Deploy a joint rapid needs assessment mission to affected areas PDMC – HRT – IDPS/TF 6 Start emergency relief based on rapid assessment EOC – HTR – UN AFP 7 Submit information/situation report to Agency/partner hierarchy PDMC - ANDMA – UNOCHA Within 48 hrs

N° Activities Actioned by: 8 Mobilize emergency funds/stocks available UN HoAs - HRT 9 Support resource mobilization options UNOCHA 10 Present rapid needs assessment results to Emergency Cell PDMC UNOCHA – HRT (Cluster 11 Convene cluster meetings Regional Focal Points) 12 Deploy required additional staff UN AFP HQs KABUL 13 Establishment of a multi-sectoral response according to identified priorities EOC - HRT 14 Collect and consolidate data for information bulletins (sitreps, needs analysis) ANDMA - UNOCHA 15 Evaluate the security situation UNDSS First 2 weeks

N° Activities Auctioned by: 17 Consolidate information (3Ws), analyze gaps and material assistance flow UNOCHA Conduct thorough evaluations and plan 6 months intervention, identification of 18 UNAMA DCU – UNDP immediate consequences and induced effects Facilitate administrative procedures for the import of humanitarian equipment Provincial Governor – ANDMA – 19 and goods National Relevant Authorities

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