FINAL VERSION AIS/MAP/SG/10 REPORT
INTERNATIONAL CIVIL AVIATION ORGANIZATION
INTERNATIONAL CIVIL AVIATION ORGANIZATION
CAR/SAM REGIONAL PLANNING AND IMPLEMENTATION GROUP
(GREPECAS)
REPORT OF THE TENTHCAR/SAM MEETING REGIONAL OF THE AERONAUTICAL PLANNING INFORMATION AND IMPLEMENTATIONSERVICES AND AERONAUTICAL GROUP CHARTS(GREPECAS) SUBGROUP
(AIS/MAP/SG/10) REPORT OF THE EIGHTH MEETING OF THE AERONAUTICAL INFORMATION SERVICES AND AERONAUTICAL CHARTS SUBGROUP
(AIS/MAP/SG/8)
(Lima, Peru, 24 to 28 March 2003) (CARACAS, VENEZUELA, 26 FEBRUARY - 02 MARCH 2007)
Prepared by the Secretariat March 2007
The designations and the presentation of material in this publication do not imply the expression of any opinion whatsoever on the part of ICAO concerning the legal status of any country, territory, city or area of its authorities, or concerning the delimitation of its frontiers or boundaries.
Table of Contents i-1
TABLE OF CONTENTS
PAGE i Table of contents ...... i-1 ii History of the Meeting...... ii-1
ii.1 Place and duration of the Meeting ...... ii-1 ii.2 Opening Ceremony ...... ii-1 ii.3 Organization, Officers and Secretariat...... ii-1 ii.4 Working languages...... ii-1 ii.5 Agenda...... ii-2 ii.6 Attendance ...... ii-3 ii.7 List of documentation ...... ii-3 ii.8 Draft Conclusions, Draft Decisions and Decisions...... ii-5 iii List of Participants...... iii-1 List of Participants – Information ...... iii-2
Report on Agenda Item 1
Follow-up of Actions Taken by the AIS/ MAP SG/9 Meeting ...... 1.1
1.1 Status of Implementation of GREPECAS/13 Meeting Actions on the AIS/MAP/SG/9 Meeting Report. 1.2 ICAO Air Navigation Commission Actions on the GREPECAS/13 Report. with regard to actions adopted by the AIS/MAP Subgroup/9 Meeting . 1.3 Follow-up on GREPECAS Administration Coordination Group (ACG) Actions Regarding the AIS/MAP Subgroup.
Report on Agenda Item 2
Review of the Reports of the AIS/MAP Subgroup Contributory Bodies...... 2-1
2.1 Report of the AIS/MAP Quality Management Task Force (QM/TF/2 Meeting). 2.2 ICAO/PAIGH Aeronautical Charts Working Group (MAP-WG).
Report on Agenda Item 3
Review of Planning Aspects and the Transition towards AIM ...... 3-1
3.1 Review of the Implementation Status in the CAR/SAM Regions on AIS/MAP Actions. Adopted by the Eleventh Air Navigation Conference and the New AIM Concept. 3.2 Review of the Progress Achieved in the CAR/SAM Regions with Regard to the Application of AIP Concepts and Electronic Aeronautical Charts. 3.3 Actions Adopted with Regard to the Implementation of the ICAO/PAIGH Cooperation Project for the Production of 1:1000,000 and 1:500,000 VFR Aeronautical Charts. 3.4 Application of Human Factors Approach in the AIS Services and Their Impact on Aeronautical Operational Safety. 3.5 Need for an AIP Audits Process (AAA).
i-2 i – Table of Contents
TABLE OF CONTENTS
PAGE Report on Agenda Item 4
Review of Implementation Aspects...... 4-1
4.1 Review of the Latest Actions Adopted with Regard to Implementation of the NOTAM Databanks in the CAR/SAM Regions. 4.2 Inventory of the CAR/SAM States Action Plans received by the NACC and SAM Regional Offices and Review of the Actions Adopted by the States Concerning the Solution of Existing Deficiencies in the AIS/MAP Fields; Assessment of the Implications of the “U” Deficiencies and Their Possible re-priorization. 4.3 Proposal for Amendment to the CAR/SAM ANP/FASID for the Inclusion of Table FASID AIS-4, as a Follow-up to Recommendation 12/5 of the CAR/SAM/3 RAN Meeting (Buenos Aires, Argentina, 5–15 October 1999), and to AIS/MAP/SG Conclusion 9/15. 4.4 Assessment of the Actions Taken by CAR/SAM States on the Provision of Electronic Terrain and Obstacles Data, as a Follow-up to AIS/MAP/SG Conclusions 9/7 and 9/9. 4.5 Initiative to Develop an Implementation Plan for an AIS/MAP Services Quality System.
Report on Agenda Item 5
Review of Administrative Aspects of the AIS/MAP Subgroup...... 5-1
5.1 Review of the Terms of Reference and Work Programme of the AIS/MAP Subgroup and its Task Forces. 5.2 Consideration of Restructuring the AIS/MAP Subgroup. 5.3 Election of Chairperson and Vice-Chairperson of the AIS/MAP Subgroup and of the Rapporteurs of its Contributory Bodies.
Report on Agenda Item 6
Other Business, within the Terms of Reference of the AIS/MAP/SG ...... 6-1
ii – History of the Meeting ii-1
HISTORY OF THE MEETING
ii.1 Place and Duration of the Meeting
The Tenth Meeting of the GREPECAS Aeronautical Information Services and Aeronautical Charts Subgroup (AIS/MAP/SG/10) was held in Caracas, Venezuela, from 26 February to 02 March 2007, at the J.W. Marriott Hotel.
ii.2 Opening Ceremony
Mr. Roberto Jean-Francois, Regional Officer, Aeronautical Information Services of the ICAO South American Office, on behalf of the Regional Director of the ICAO SAM Office and Secretary of GREPECAS, welcomed the participants and thanked them for their attendance, wishing them success in the Meeting.
Gen. Brig. (Av.) Ramón Viñas García, Chairman of the Instituto Nacional de Aeronáutica Civil, officially opened the Tenth Meeting of the GREPECAS Aeronautical Information Services and Aeronautical Charts Subgroup (AIS/MAP/SG/10), welcomed the participants, stressed the importance of Aeronautical Information Services and, on behalf of the Government of Venezuela, opened the Meeting.
Lastly, Mr. Sergio García, as Chairman of the AIS/MAP Subgroup, welcomed the participants, and Mr. Raúl Martínez, Secretary of the AIS/MAP Subgroup, gave the corresponding explanations regarding the Agenda and documentation for the meeting.
ii.3 Organization, Officers and Secretariat
Mr. Sergio García J., Chairperson of the AIS/MAP Subgroup, presided over the meeting from the first day of the Meeting until the election of Ms. Noemí Carta as the new Chairperson of the Subgroup on 28 February 2007. . Mr. Raúl Martínez, Regional AIS/MAP Officer of the ICAO North American, Central American and Caribbean Regional Office acted as Secretary of the Subgroup, assisted by Mr. Roberto Jean- François, Regional AIS/MAP Officer of the ICAO South American Regional Office.
ii.4 Working Languages
The working languages of the meeting were English and Spanish. The documentation was presented in both languages.
ii-2 ii – History of the Meeting
ii.5 Agenda
The following agenda was adopted:
Agenda Item 1 Review of Actions Taken by Superior Bodies on the AIS/MAP Subgroup.
1.1 GREPECAS/12 Meeting Actions on the AIS/MAP/SG/8 Report. 1.2 ICAO Air Navigation Commission and Council Actions on the GREPECAS/12 Report on AIS/MAP related issues. 1.3 GREPECAS Administration Coordination Group (ACG) ACG/4 and ACG/5 Meetings Actions on AIS/MAP Issues.
Agenda Item 2 Review of the Reports of the AIS/MAP Subgroup Contributory Bodies.
2.1 AIS/MAP Quality Management Task Force (QM/TF/1 Meeting). 2.2 ICAO/PAIGH Aeronautical Charts Working Group (MAP-WG)
Agenda Item 3 Review of Planning Aspects.
3.1 Eleventh Air Navigation Conference Outcome on AIS/MAP issues. 3.2 Planning of the Production of Electronic Aeronautical Charts. 3.3 ICAO/PAIGH Cooperation Project for the Production of 1:1000,000 and 1:500,000 VFR Aeronautical Charts. 3.4 Considerations on the Application of Human Factors in the AIS Services and Their Effect on Aeronautical Operations’ Safety. 3.5 Amendments to ICAO Annex 4 and Annex 15
Agenda Item 4 Review of Implementation Aspects
4.1 Review of the Latest Actions Adopted with Regard to Implementation of the NOTAM Databanks in the CAR/SAM Regions. 4.2 Inventory of the CAR/SAM States Action Plans Received by the NACC and SAM Regional Offices and Review of the Actions Adopted by the States Concerning the Solution of the Existing Deficiencies in the AIS/MAP fields; assessment of the Implications of the “U” Deficiencies and Their Possible Re-priorization. 4.3 Proposal for Amendment to the CAR/SAM ANP/FASID for the Inclusion of Table FASID AIS-4, as a Follow-up to Recommendation 12/5 of the CAR/SAM/3 RAN Meeting (Buenos Aires, Argentina, 5–15 October 1999), and to AIS/MAP/SG Conclusion 9/15. 4.4 Assessment of the Actions Taken by the CAR/SAM States on the Provision of Electronic Terrain and Obstacles Data, as a Follow-up to AIS/MAP/SG Conclusions 9/7 and 9/9. 4.5 Initiative to Develop an Implementation Plan for an AIS/MAP Services Quality System.
ii – History of the Meeting ii-3
Agenda Item 5 Review of Administrative Aspects of the AIS/MAP Subgroup
5.1 Review of the Terms of Reference and Work Programme of the AIS/MAP Subgroup and its Task Forces. 5.2 Consideration of Restructuring the AIS/MAP Subgroup. 5.3 Election of Chairperson and Vice-Chairperson of the AIS/MAP Subgroup and of the Rapporteurs of its Contributory Bodies.
Agenda Item 6 Other Business, within the Terms of Reference of the AIS/MAP/SG
ii.6 Attendance
The Meeting was attended by 47 participants from 12 States and two International Organizations members of the Subgroup, four Contracting States, located or having territories in the CAR/SAM Regions, as well as one service provider. A list of participants is shown in page iii-1.
ii.7 List of Documentation
Working Papers
Agenda Number Title Date Presented by Item WP/01 --- Agenda and Schedule 30/01/07 Secretariat Rev. 3 WP/02 1.1 Review of the GREPECAS Conclusions and Decisions in 08/01/07 Secretariat the AIS/MAP Field WP/03 4.2 Reclassification of “U” Deficiencies 25/01/07 Secretariat WP/04 3.1 Seminar about the Aeronautical Information Management 22/02/07 Venezuela (AIM) WP/05 2.1 Report of the AIS/MAP QM/TF/2 Meeting 20/01/07 Rapporteur of the QM/TF WP/06 3.1 Immediate AIS Actions to Incorporate the ATM Global 31/0/07 Secretariat Operational Concept WP/07 3.2 AIP and Electronic Aeronautical Charts 30/01/07 Secretariat WP/08 3.3 ICAO/PAIGH Co-operation Project 24/01/07 Secretariat WP/09 3.4 Incorporation of Human factors in AIS 07/02/07 Secretariat WP/10 3.5 Importance of an AIP Audit 12/02/07 Secretariat WP/11 4.1 NOTAM Data Banks 01/02/07 Secretariat WP/12 4.2 Considerations regarding the List of 10/01/07 Secretariat Deficiencies/Implementation Problems/Developments of Action Plans WP/13 4.3 FASID Table AIS-4 05/02/07 Secretariat WP/14 4.4 Electronic Terrain and Obstacles Data 06/02/07 Secretariat WP/15 4.5 & 2.1 Development of an AIS Quality Management (QM) Plan 13/02/07 Secretariat WP/16 5.1 AIS/MAP/SG Terms of Reference, Work Programme and 11/01/07 Secretariat Composition WP/17 5.2 Restructuring the AIS/MAP Subgroup 06/02/07 Secretariat
ii-4 ii – History of the Meeting
Agenda Number Title Date Presented by Item WP/18 5.3 Election of Chairperson and Vice-Chairperson of the 12/01/07 Secretariat AIS/MAP Subgroup and of the Rapporteurs of its Contributory Bodies WP/19 3.1 AIM Elements for the CAR/SAM Regions 12/01/07 Cuba WP/20 6 Inconsistencies of a Customer's Claim and the Contents of 12/01/07 Cuba a NOTAM Issued by Cuba's Databank WP/21 4.2 Overview of Regional Deficiencies 12/01/07 IATA WP/22 2.2 Proposal of a Work Plan for the production of VFR 23/01/07 Rapporteur of Aeronautical Charts in the CAR/SAM Regions the MAP-WG WP/23 2.2 Status of the ICAO/PAIGH Project 24/01/07 Rapporteur of the MAP-WG WP/24 6 Implementation of WGS84 System in Venezuela 22/02/07 Venezuela WP/25 6 Recommendations for Geodetic System WGS-84 22/02/07 Venezuela Implantation in Relation with Venezuelan Experience
Information Papers
Agenda Number Title Date Presented by Item IP/01 Rev. -- General Information 23/01/07 Secretariat IP/02 Rev. -- List of Working and Information Papers 22/02/07 Secretariat IP/03 4.1 Data Integrity 11/01/07 Secretariat IP/04 2.1 Common Profile of AIS Personnel 11/01/07 Secretariat NI/05 4.2 Acciones Adoptadas por la República de Cuba en la 12/01/07 Cuba Solución de la Deficiencia Existentes en el área AIS/MAP (Available in Spanish only) IP/06 1.2 Actions of the ANC and of the Council on the 31/01/07 Secretariat GREPECAS/13 Report IP/07 6 Recommendations Of The Global AIS Congress & 31/01/07 Secretariat Exhibition IP/08 6 Network-Centric Environment in Europe 16/02/07 Secretariat NI/09 2 Implementación de un Sistema de Gestión de Calidad de 23/02/07 Chile Acuerdo a la Norma ISO 9001:2000 AIS/MAP CHILE (Available In Spanish Only)
ii.8 Draft Conclusions, Draft Decisions and Decisions
The AIS/MAP Subgroup records its action in the form of Draft Conclusions, Draft Decisions and Decisions as follows:
Draft Conclusions: Conclusions that require approval by GREPECAS prior to their implementation.
Draft Decisions: Decisions that require approval and adoption by GREPECAS prior to their implementation.
Decisions: Decisions that deal with matters of concern to the Contributory Body.
ii – History of the Meeting ii-5
ii.8.1 List of Draft Conclusions
Number Title Page 10/1 REQUIREMENTS FOR THE IMPLEMENTATION OF QUALITY 2-2 MANAGEMENT SYSTEMS FOR AIS/MAP IN THE CAR/SAM REGIONS 10/2 CONSOLIDATION OF THE CAR/SAM DIGITAL VFR 2-3 AERONAUTICAL CHARTS PROJECT 10/3 ACTIONS FOR THE USE OF GEOGRAPHIC INFORMATION 3-2 SYSTEMS (GIS) IN THE CAR/SAM REGIONS AIS/MAP SERVICES 10/5 AIP AUDITS ASSISTANT (AAA) PROCESS INTEGRATION IN THE 3-4 CAR/SAM AIS 10/6 CAR/SAM FASID TABLE AIS-4 4-3 10/7 COMPLIANCE WITH SARPS CONTAINED IN CHAPTER 10 OF ICAO 4-4 ANNEX 15 (ELECTRONIC TERRAIN AND OBSTACLE DATA)
ii.8.2 List of Draft Decisions
Number Title Page 10/8 CHANGE OF NAME OF THE AIS/MAP SUBGROUP TO 5-2 AERONAUTICAL INFORMATION MANAGEMENT (AIM) SUBGROUP
ii.8.3 List of Decisions
Number Title Page 10/4 APPLICATION OF HUMAN FACTORS GUIDELINES FOR AIS/MAP 3-3 10/9 TASK FORCES OF THE AIM SUBGROUP 5-2
ii – History of the Meeting ii-1
LIST OF PARTICIPANTS
Argentina* Paraguay*
Roberto Migliorini Osvaldo Fretes Benitez
Bolivia* Spain*
Mery Frontanilla Javier Aldanondo Arnau
Brazil* Trinidad and Tobago*
Raul Octaviano de Sant’Anna Randy Gomez Carlos Renato de Andrade Mattos Suresh Raghoobar José Bahia Soares United States * Chile* George Sempeles Sergio García J. Viviana Barrientos Lardinois Uruguay
Costa Rica* Jerónimo Cardozo Ruth Aramburu Edwin Quirós Vargas Venezuela* Cuba* Rafael Torres Noemí de los Angeles Carta Santos Mario Trujillo Enrique Echarri Contreras Eduardo Gallardo Javier Rosell Dominican Republic * José Ramón Pacheco Gonzalo Fernández Andrés Sención Adrián Romero Luis Leonardo García Gregory Guerrero William Mijares Guatemala Hirám Castillo Ada González Bonifacio Daniel Tuc Ramírez Aníbal González Carlos Millan Haiti Elizabeth Padrino Olys Ramírez Wesner Excelhomme Freddy Pimentel Raynold Gelin Gregory Valias-Jean
Jamaica
Venesa Small Maxine Allen
iii-2 iii – List of Participants
COCESNA*
María Dolores Monzón Humberto Barahona Alfredo Santos Mondragón
IATA*
Mauricio Morán
Jeppesen
William Kellogg Blanca Lara
* Member of the AIS/MAP Subgroup
iii – List of Participants iii-3
LIST OF PARTICIPANTS – GENERAL INFORMATION
NAME / NOMBRE ADDRESS / DATOS POSITION /TÍTULO
ARGENTINA (*) Comando de Regiones Aéreas Roberto Manuel Migliorini Dirección de Tránsito Aéreo Jefe División Ave. Pedro Zanni 250, Oficina 164 Sector Verde Cartografía/Instructor (1104) Buenos Aires, Argentina AIS/MAP Tel.: (5411) 4317-6452 e-mail: [email protected] [email protected] BOLIVIA (*) Dirección General de Aeronáutica Civil Palacio de Comunicaciones 4to piso Avda Mariscal Santa Cruz, Mery Frontanilla Vásquez La Paz, Bolivia Enc. Área AIS/MAP, DGAC Tel.: (5912) 211-4465 Fax: (5912) 211-4465 e-mail: [email protected] BRAZIL / BRASIL (*) DECEA, Departamento de Controle do Espaςo Aéreo Raul Octaviano de Sant’Anna Av. General Justo 160, Castelo Jefe de la División de CEP 20021-130 AIS/DECEA Rio de Janeiro, RJ, Brasil Tel: (5521) 2101-6350 Fax: (5521) 2101-6649 e-mail: [email protected] ICA – DECEA Carlos Renato de Andrade Av. General Justo 160, Castelo Mattos CEP 20021-130 Jefe de la División AIS/ICA Rio de Janeiro, RJ, Brasil Tel: (5521) 2101-6127 Fax: (5521) 2101-6247 e-mail: [email protected] Rua Bela Cintra, 1149 12 Andar, sala 06 José Bahia Soares Sao Paulo, CEP 01415-001 (IDS/Brasil) Brasil Tel: (5511) 3083-1468 Fax: (5511) 3896-1951 e-mail: [email protected] CHILE (*) Dirección General de Aeronáutica Civil Departamento AIS Ave. San Pablo 8381 Sergio García J. Pudahuel, Santiago, Chile Servicio de Información Tel.: (562) 290-4677 Fax: (562) 290-4719 Aeronáutica e-mail: [email protected]
iii-4 iii – List of Participants
NAME / NOMBRE ADDRESS / DATOS POSITION /TÍTULO
CHILE (*) (Cont.) Servicio Aerofotogramétrico Departamento Geográfico Viviana Barrientos Lardinois Ave. Pedro Aguirre Cerda No. 6100, Cerrillos Geógrafo-Encargada de Sección Santiago, Chile de Investigación y Desarrollo Tel.: (562) 540-7817 Fax: (562) 540-7854 Departamento Geográfico-SAF e-mail: [email protected]
COSTA RICA (*)
Dirección General de Aviación Civil Apartado 5026-1000 Edwin Quirós Vargas San José, Costa Rica Jefe AIS/MAP Tel.: (506) 220-0923 Fax: (506) 220-0923
e-mail: [email protected]
CUBA (*)
IACC/ Instituto de Aeronáutica Civil de Cuba Calle 23 No. 64, La Rampa Noemí de los Ángeles Carta Plaza de la Revolución Santos Ciudad de la Habana, Cuba Especialista Principal AIS/MAP Tel. (537) 551-1121/46 Fax (537) 834-4571 E-mail [email protected]
Empresa Cubana de Aeropuertos y Servicios Aeronáuticos -ECASA Aeropuerto Internacional José Martí Enrique Echarri Contreras Terminal No. 1 Ave. Van Troi y Final Jefe Unidad Servicios de Ciudad de la Habana, Cuba Navegación Aérea Tel.: (537) 266-4497 Fax: (537) 266-4497 ECASA e-mail: [email protected]
DOMINICAN REPUBLIC / REPÚBLICA DOMINICANA (*) Instituto Dominicano de Aviación Civil Edificio de Oficinas Gubernamentales Av. México, esquina Doctor Delgado Apartado Postal 1180 Andrés Sención Villalona Santo Domingo, República Dominicana Encargado AIS Tel. (809) 549-0402 Fax (809) 549-0692 E-mail [email protected] [email protected]
iii – List of Participants iii-5
NAME / NOMBRE ADDRESS / DATOS POSITION /TÍTULO
DOMINICAN REPUBLIC / REPÚBLICA DOMINICANA (*) (Cont.) Instituto Dominicano de Aviación Civil Edificio de Oficinas Gubernamentales Av. México, esquina Doctor Delgado Luis Enrique Leonardo García Apartado Postal 1180 Encargado ATS Santo Domingo, República Dominicana Tel. (809) 549-1310, Ext. 233 Fax (809) 549-0314 E-mail [email protected] GUATEMALA Dirección General de Aeronáutica Civil Aeropuerto Internacional La Aurora, Zona 13 Bonifacio Daniel Tuc Ramírez Guatemala Jefe AIS Tel: (502) 2331-14841 Fax: (502) 2331-5484/2362-0221 e-mail: [email protected] [email protected] HAITI/HAITÍ Office National de l’Aviation Civile P.O. Box 1346 Wesner Excelhomme Port-au-Prince, Haiti HT6110 Director, Air Navigation Tel. (509) 250-0052/0647/2045 Fax (509) 250-0998 E-mail [email protected] Office National de l’Aviation Civile P.O. Box 1346 Raynold Gelin Port-au-Prince, Haiti HT6110 Head of AIS Division Tel. (509) 250-0220 / 0420 Fax (509) 250-0998 E-mail [email protected] Office National de l’Aviation Civile B.P. 1346 Gregory Valias-Jean Port-au-Prince, Haiti HT6110 AIS Officer Tel. (509) 250-2043 / 250-0220 / 250-0420 Fax (509) 250-0998 E-mail [email protected] [email protected] JAMAICA Civil Aviation Authority 4 Winchester Road Maxine Allen Kingston 10, Jamaica Aeronautical Information Tel. (876) 960-4220 / 929-3552 Fax (876) 920-194 Services Supervisor E-mail: [email protected] [email protected] Civil Aviation Authority 4 Winchester Road Venessa Small Kingston 10, Jamaica Aeronautical Information Tel. (876) 920-4220/3948 Fax (876) 920-3144 Services Officer E-mail: [email protected]
iii-6 iii – List of Participants
NAME / NOMBRE ADDRESS / DATOS POSITION /TÍTULO
PARAGUAY(*) Dirección Nacional de Aeronáutica Civil Av. Mcal. López y VicePresidente Sánchez Osvaldo Fretes Asunción, Paraguay Jefe Dpto. AIS Tel. (59521) 229-949 Fax: (59521) 229-949 E-mail: [email protected] SPAIN / ESPAÑA (*) AENA, Javier Aldanondo Arnau C/ Juan Ignacio Luca de Tena 14. 28027 Jefe de División de información Madrid, España. Aeronáutica. Tel: (3491) 321-3364 Fax: (3491) 321-3157
e-mail: [email protected] TRINIDAD AND TOBAGO / TRINIDAD Y TABAGO (*) Civil Aviation Authority Third Floor, South Terminal Bldg Randy Gómez Piarco International Airport Chief Technical Officer, AIS Piarco, Trinidad and Tobago Tel.: (868) 669-4128 Fax: (868) 669-1716 e-mail: [email protected] Civil Aviation Authority Third Floor, South Terminal Bldg Suresh Raghoobor Piarco International Airport AIS/MAP/AFTN Piarco, Trinidad and Tobago Tel.: (868) 669-4128 Fax: (868) 669-1716 e-mail: [email protected] UNITED STATES/ESTADOS UNIDOS (*) U.S. Department of Transportation Federal Aviation Administration (ATA-130) George P. Sempeles 800 Independence Ave. SW, Room 626 Cartographer Washington, D.C. 20591, U.S.A. Tel.: (202) 267-9290 Fax: (202) 493-4266 e-mail: [email protected] URUGUAY Jerónimo Cardozo Uruguay Embajador (Contralmirante (R) Tel.: (5982) 285-1648 Fuerza Aérea e-mail: [email protected] Uruguay Ruth Aramburú Tel.: (5982) 285-1648 / 0414 306-8828 / (5982) 604-0067 Embajador Fax (5982) 604-0067 e-mail: [email protected] [email protected]
iii – List of Participants iii-7
NAME / NOMBRE ADDRESS / DATOS POSITION /TÍTULO
VENEZUELA (*) Aeropuerto Internacional Simón Bolívar Rafael A. Torres Aguirreche Maiquetía, Edificio ATC Jefe de la División ATS Piso 1 División ATS, Venezuela Tel.: 58 (414) 140-3931 Fax: 58 (212) 355-1920 e-mail: [email protected] Instituto Nacional de Aeronáutica Civil Av. José Félix Sosa con Av. Luis Roche, Urb. Altamira Sur Mario Trujillo Torre Británica, piso 6 Jefe de la División AIS Caracas, Venezuela Tel.: 58 (414) 397-9551 Fax: 58 (212) 355-2912 e-mail: [email protected] Edificio ATC, Aeropuerto Internacional Simón Bolívar Eduardo Gallardo Piso 1 División AIS, Jefe de Sección Nacional e Maiquetía, Venezuela Internacional de los Servicios Tel.: 58 (212) 355-1920 / (414) 1344967 AIS Fax: 58 (212) 355-1920 e-mail: [email protected] Instituto Nacional de Aeronáutica Civil Av. José Félix Sosa con Av. Luis Roche, Urb. Altamira Sur Javier Rosell Torre Británica, piso 5, Zona postal 1060 Coordinador Región Capital Caracas, Venezuela Líder Proyecto WGS-84 Tel.: 58 (212) 277-4465 Fax: 58 (416) 232-6750 e-mail: [email protected] Edificio ATC, Aeropuerto Internacional Simón Bolívar José Ramón Pacheco Piso 1, División AIS, Especialista Aeronáutica I Maiquetía, Venezuela (AIS) Tel.: 58 (416) 305-6393 Fax: 58 (212) 355-1325 Cartografía Aeronáutica e-mail: [email protected] Edificio ATC, Aeropuerto Internacional Simón Bolívar Gonzalo Fernández Piso 1 División AIS, Jefe Oficina NOTAM Maiquetía, Venezuela Especialista Aeronáutico I Tel.: 58 (212) 355-1325 Fax: 58 (212) 355-1920 e-mail: [email protected] Edificio ATC, Aeropuerto Internacional Simón Bolívar Piso 1 División AIS, Adrián Romero Maiquetía, Venezuela Jefe de Dependencia ARO/AIS Tel.: 58 (414) 270-7802 / (412) 385-0595 Maiquetía Fax: 58 (212) 355-1325 / 355-1920 e-mail: [email protected]
iii-8 iii – List of Participants
NAME / NOMBRE ADDRESS / DATOS POSITION /TÍTULO VENEZUELA (*) (Cont.)
Instituto Nacional de Aeronáutica Civil Av. José Félix Sosa con Av. Luis Roche, Urb. Altamira Sur Gregory Guerrero Torre Británica, piso 4 Profesional Aeronáutico II Caracas, Venezuela (Ingeniero Industrial) Tel.: 58 (212) 277-4444 / (416) 816-0434 Fax: 58 (212) 277-4441 e-mail: [email protected] Instituto Nacional de Aeronáutica Civil Oficina de Planificación, Coord. Organización y Calidad William Mijares Torre Británica, piso 4 Profesional Aeronáutico II Tel.: 58 (212) 277-4597 e-mail: [email protected] Aeropuerto Internacional Jacinto Lara Av. Vicente Landaeta Gil Hirám Castillo Torre de Control P. B, Ofic. de Información Aeronáutica Jefe de Dependencia AIS Barquisimeto, Estado Lara, Venezuela Barquisimeto Tel.: 58 (414) 898-1525 / 0416-352-9629 e-mail: [email protected] Servicios Integrados Aeropuerto Intl. La Chinita Ada González Dependencia Información Aeronáutica, Maracaibo Técnico en Información Edo. Zulia, Venezuela Aeronáutica I Tel.: 58 (261) 735-1070 / 1148 Fax: 58 (261) 735-6922 e-mail: [email protected] Instituto Nacional de Aeronáutica Civil Aníbal González Dependencia AIS Margarita Técnico en Información Venezuela Aeronáutica Tel.: 58 (0295) 269-1531 / (414) 791-7174 Fax: 58 (0295) 269-1531 / (416) 328-7615 e-mail: [email protected] Instituto Nacional de Aeronáutica Civil Av. José Félix Sosa con Av. Luis Roche, Urb. Altamira Sur Carlos Millán Torre Británica, piso 5, Zona postal 1060 Gerente de Servicios a la Caracas, Venezuela Navegación Aérea Tel.: 58 (414) 140-3971 e-mail: [email protected] Aeropuerto Intl. Arturo Michelena Elizabeth Padrino Valencia, Edo. Carabobo Jefe Dependencia AIS Venezuela Valencia Tel.: 58 (414) 130-7492 e-mail: [email protected]
iii – List of Participants iii-9
NAME / NOMBRE ADDRESS / DATOS POSITION /TÍTULO VENEZUELA (*) (Cont.)
Instituto Nacional de Aeronáutica Civil Servicios Integrados, Aeropuerto Caracas Olys Ramírez Rondón Dependencia Información Aeronáutica Técnico Información Venezuela Aeronáutica I. Tel.: 58 (239) 224-0196 / (414) 586-8868 e-mail: olysramirez@hotmailcom Instituto Nacional de Aeronáutica Civil Av. José Félix Sosa con Av. Luis Roche, Urb. Altamira Sur Freddy Pimentel Enciso Torre Británica, piso 5 Jefe de División de Zona postal 1060 Certificación de Navegación Caracas, Venezuela Aérea Tel.: 58 (212) 355-2362 / (414) 140-4005 Fax: 58 (212) 355-2007 e-mail: [email protected] COCESNA Edificio COCESNA, 150 mts. al sur del Aeropuerto Toncontín, P.O. Box 660. Tegucigalpa Alfredo Santos Mondragón Honduras Jefe AIS Tel.: (504) 234-3360 Fax: (504) 234-2550 e-mail: [email protected] Edificio COCESNA, 150 mts. al sur del Aeropuerto Toncontín, P.O. Box 660 Humberto Barahona Zelaya Tegucigalpa, Honduras Oficial AIS Tel.: (504) 234-3360 Ext. 1363 Fax: (504) 234-2550 e-mail: [email protected] Edificio COCESNA, 150 mts. al sur del Aeropuerto Toncontín, P.O. Box 660 María Dolores Monzón Tegucigalpa, Honduras Oficial AIS Tel.: (504) 246-4247 Fax: (504) 234-2550 e-mail: [email protected] IATA IATA Mauricio Morán 703 Waterford Way (62nd Avenue), Suite 600 Gerente, Operaciones, Miami, Florida 33128, U.S.A. Seguridad e Infraestructura / Tel.: (305) 266-7552 / 779-9839 Manager, Safety, Operation & Fax: (305) 266-7718 Infrastructure e-mail: [email protected]
iii-10 iii – List of Participants
NAME / NOMBRE ADDRESS / DATOS POSITION /TÍTULO
JEPPESEN Jeppesen 55 Inverness Drive East Blanca Lara Englewood, CO. 80112 Aviation Technical Specialist U.S.A. Tel.: (303) 328-4362 Fax: (303) 328-4137 e-mail: [email protected] Jeppesen William (Bill) Kellogg 55 Inverness Drive East Director International Aviation Englewood, CO. 80112 Affairs U.S.A. Tel.: (303) 328-4390 Fax: (303) 328-4111 e-mail: [email protected] ICAO/OACI ICAO/OACI North American, Central American and Caribbean Office Raúl Martínez Av. Presidente Masaryk 29 – 3er piso Regional Officer, Aeronautical Col. Chapultepec Morales Information Services/MAP 11570 México D.F., México Especialista Regional Postal Address/Dirección Postal: Servicios de Información Apartado Postal 5-377 Aeronáutica/MAP 06500 México, D.F., MÉXICO Tel: (5255) 5250 3211 Fax: (5255) 5203 2757 E-mail: [email protected] [email protected] ICAO/OACI South American Regional Office Av. Víctor Andrés Belaúnde No. 147 Roberto Jean-François Centro Empresarial Real, Vía Principal No. 102 Regional Officer, Edificio Real 4, piso 4, San Isidro Aeronautical Information Lima 27, Perú Services/MAP Postal Address/Dirección Postal: Especialista Regional Apartado Postal 4127 Servicios de Información Lima 100, Perú Aeronáutica/MAP Tel.: (511) 611-8686 Anx. 106 Fax: (511) 611-8689 E-mail: [email protected]
AIS/MAP/SG/10 Report on Agenda Item 1 1 - 1
Agenda Item 1: Follow-up of Actions Taken by the AIS/ MAP SG/9 Meeting
1.1 Status of Implementation of GREPECAS/13 Meeting Actions on the AIS/MAP/SG/9 Meeting Report
1.1.1 The Meeting reviewed the list of GREPECAS conclusions and decisions in the respective fields to update the information and propose it to the forthcoming GREPECAS/14 Meeting for consideration, with regard to the actions taken by the Air Navigation Commission concerning GREPECAS/12 and GREPECAS/13 reports and the valid conclusions in the AIS/MAP area.
1.1.2 In this regard, the AIS/MAP Subgroup Secretariat requested that the Meeting conduct a vote of confidence for such review, and leave as valid only those conclusions and decisions which have not expired and that will be subject of further work and/or actions in progress by the contributory bodies of the Subgroup.
1.1.3 In this respect, the Meeting proceeded to update the list of GREPECAS conclusions and decisions related to the AIS/MAP area presented in the Appendix to this part of the report, for consideration by the GREPECAS/14 Meeting.
1.2 ICAO Air Navigation Commission Actions on the GREPECAS/13 Report with Regard to Actions Adopted by the AIS/MAP/SG/9 Meeting
1.2.1 Under this agenda item, the Secretariat mentioned the contents of IP/06 to the participants, presenting the information of the Appendix to that paper related to the follow-up of GREPECAS/13 conclusions, with specific comments on the data exchange model, which is expected to be defined by ICAO by the second-half of this year, based on the work of EUROCONTROL and FAA. Additionally, it was indicated that with regard to chart symbols, it will be essential to ensure that they have been harmonized in accordance with Annex 4 in order to avoid confusion with ICAO symbology in VFR aeronautical charts. Moreover, it was recognized that financial difficulties exist regarding the production of charts in 1:1000,000 and 1:500,000 scales; therefore, co-operation with PAIGH is sought so that under an ICAO technical co-operation project, progress may be achieved in the CAR/SAM Regions.
1.2.2 On the other hand, the new subject of electronic terrain and obstacles data requires at least one training seminar with the application of a Special Implementation Project (SIP) that has been approved by the Council, expected to be held in the second half of 2007. Another item requiring special attention by the degree of specialty and the new assigned responsibilities is granting licenses to AIS/MAP personnel, to be included in Doc. 7192 Part E-3, in accordance with the requirements and objectives of an AIS/MAP quality system in the transition to the new AIM concept.
AIS/MAP/SG/10 Appendix to the Report on Agenda Item 1 1A - 1
APPENDIX REVIEW OF THE LIST OF GREPECAS AIS VALID CONCLUSIONS
CONCLUSION FOLLOW-UP FOLLOW-UP STATUS/ RESPONSIBILITY ACTIONS REMARKS CONCLUSION 12/83 ADOPTION OF THE GUIDE ON SYMBOLS FOR States/Territories and Superseded by THE STANDARDISED PRODUCTION OF International Conclusion 13/46 1:1,000,000 AND 1:500,000 VFR AERONAUTICAL Organizations CHARTS IN THE CAR/SAM REGIONS That, taking into account the need for a standardized production of 1:1,000,000 and 1:500,000 VFR aeronautical charts, as well as the study conducted by the GREPECAS Aeronautical Charts Task Force on the harmonization of ICAO and PAIGH symbols, the following actions be implemented: a) the Guide on Cartographic Symbols attached as Appendix AH to this part of the report be adopted for its use by CAR/SAM States/Territories/International Organizations in the production of 1:1,000,000 and 1:500,000 VFR aeronautical charts; and b) ICAO be requested to analyze the documentation referred to in item a) above, in order to study the possibility of updating and/or complementing the cartographic symbols contained in ICAO Annex 4 and Doc. 8697. CONCLUSION 12/84 COMPLEMENT TO THE SPECIFICATIONS FOR States/Territories and Superseded by THE PRODUCTION OF IFR CHARTS International Conclusion 13/43 That the CAR/SAM States/Territories/International Organizations that deem it Organizations necessary, adopt the recommendations presented in the Attachment of Appendix AH to this part of the Report for their use in the production of IFR charts. CONCLUSION 12/85 DIGITAL PRODUCTION OF AERONAUTICAL ICAO Superseded by CHARTS UNDER THE WGS-84 SYSTEM Conclusion 13/45 That, with a view to promoting the digital production of aeronautical charts under the WGS-84 system, through the use of static aeronautical databases technology, Geographical Information Systems (GIS) and Terrain Digital Modelling Systems (TDMS), supported on digital topographical databases, it is suggested that the ICAO Regional Offices consider, within the scope of the regional technical co-operation projects, hiring GIS and TDMS experts with experience in digital aeronautical cartography, in order to promote and encourage under a Regional Plan the production of aeronautical charts through the application of these technologies by CAR/SAM States/Territories/International Organizations. AIS/MAP/SG/10 Appendix to the Report on Agenda Item 1 1A - 2
CONCLUSION FOLLOW-UP FOLLOW-UP STATUS/ RESPONSIBILITY ACTIONS REMARKS CONCLUSION 12/91 ADOPTION OF A CAR/SAM AIS/MAP DATA States/Territories and Superseded by STRUCTURE MODEL International Conclusion 13/41 That, in view of the advisability of having a common tool for CAR/SAM Organizations States/Territories/International Organizations for the standardized electronic exchange of AIS/MAP data, a) the AIS/MAP data structure model presented in Appendix AK to this part of the report be adopted for experimental use by the respective States/Territories/International Organizations; b) the States/Territories/International Organizations applying the model cited in item a) above be required to advise the relevant ICAO Regional Offices in a timely manner, no later than 30 November 2004, of any remarks, corrections and/or modifications that might be required in the aforementioned material; and c) the respective material be sent to the ICAO Air Navigation Bureau in Montreal for its consideration, so that remarks on it may be provided. CONCLUSION 12/92 IMPLEMENTATION OF A CAR/SAM States/Territories and Superseded by INTEGRATED AUTOMATED AIS SYSTEM International Conclusion 13/41 That, Organizations a) the CAR/SAM States/Territories/International Organizations that have not yet implemented NOTAM Data Banks proceed to do so by March 2005, at the latest; b) in order to implement their Automated AIS Systems, the CAR/SAM States/Territories/International Organizations apply the contents of the Coordinated Plan for the Implementation of National Data Banks (NASC) and the Common Operational Procedures Manual (COPM) for the Integrated Automated AIS System in the CAR/SAM Regions, approved by GREPECAS; and c) the ICAO Regional Offices, in co-ordination with the States/Territories/International Organizations, continue providing technical assistance for the effective implementation of the Automated AIS Systems in the CAR/SAM Regions and publish in their respective web sites the aforementioned manuals. AIS/MAP/SG/10 Appendix to the Report on Agenda Item 1 1A - 3
CONCLUSION FOLLOW-UP FOLLOW-UP STATUS/ RESPONSIBILITY ACTIONS REMARKS CONCLUSION 12/97 PLAN FOR THE IMPLEMENTATION OF THE States/Territories and Superseded by AIS/MAP QUALITY MANAGEMENT SYSTEM IN International Conclusion 13/38 THE CAR/SAM REGIONS Organizations That the CAR/SAM States/Territories/International Organizations develop and/or complete the Plan for the Implementation of the AIS/MAP Quality Management System, based on the requirements contained in ICAO Annex 15 and taking into consideration the Guidelines for the Implementation of an AIS/MAP Quality System of the AIS/MAP/SG/8 included in the Appendix AM to this part of the report, and inform on the status of implementation to the NACC and SAM Regional Offices no later than 31 March 2005. CONCLUSION 12/98 AMENDMENT TO PART VIII – AIS/MAP OF THE States/Territories and Superseded by CAR/SAM BASIC ANP AND FASID TABLES International Conclusion 13/48 That CAR/SAM States/Territories/International Organizations review the AIS/MAP Organizations sections of the CAR/SAM Plan and FASID document and send no later than 30 November 2004 their comments to the corresponding Regional Offices for relevant action. AIS/MAP/SG/10 Appendix to the Report on Agenda Item 1 1A - 4
CONCLUSION FOLLOW-UP FOLLOW-UP STATUS/ RESPONSIBILITY ACTIONS REMARKS CONCLUSION 12/100 EFFECTIVE IMPLEMENTATION OF THE AIRAC States/Territories and Completed SYSTEM International That the CAR/SAM States/Territories/International Organizations, Organizations a) take the relevant measures to enable an effective coordination between the AIS and similar aeronautical services, for an effective AIRAC System implementation; b) develop a procedural manual, establishing the responsibilities and tasks involved in the preparation of the information to be distributed by the AIRAC system, as well as the responsibilities of the AIS regarding the publication of such information; c) request their AIS departments to publish once a year a national AIC with the effective AIRAC dates and stressing the important impact of the system for air navigation safety; d) inform the ICAO NACC and SAM Regional Offices of the measures adopted in relation to the implementation of the AIRAC system no later than 15 December 2004, and e) publish, to the extent possible, aeronautical information introducing changes of great impact to air navigation systems, over 56 days in advance of the date of application; and f) take relevant measures in order to publish on an annual basis an AIC including the application details on the AIRAC system, using the sample provided in the Appendix AN to this part of the report, in support to the effective use of the system. CONCLUSION 12/102 NEED FOR A SPECIFIC NOTAM CODE FOR ATS States/Territories and Superseded by CONTINGENCIES International Conclusion 13/52 That CAR/SAM States/Territories/International Organizations agree to: Organizations a) submit to the consideration of ICAO the need to code ATS contingency NOTAMs in order to distinguish these exceptional situations in air traffic services from the rest of NOTAMs that are published under the QXXXX code; and b) entrust the GREPECAS Secretariat with a consultation based on the analysis made by the Group. AIS/MAP/SG/10 Appendix to the Report on Agenda Item 1 1A - 5
CONCLUSION FOLLOW-UP FOLLOW-UP STATUS/ RESPONSIBILITY ACTIONS REMARKS CONCLUSION 12/125 SEMINAR/WORKSHOP ON AIS/MAP States/Territories and Superseded by QUALITY MANAGEMENT SYSTEMS International Conclusion 13/39 That CAR/SAM States/Territories: Organizations a) assist the ICAO NACC and SAM Offices in the coordination, organization and conduction of seminars/workshops dealing with the interpretation of standards on aeronautical data quality requirements and the implementation of AIS/MAP quality management systems, in support of an effective transition to CNS/ATM systems, and b) secure the participation of AIS/MAP executive and technical personnel in the aforementioned seminars/workshops, as well as in other required quality management training activities. CONCLUSION 13/381 GUIDANCE MANUAL FOR THE States/Territories and Task performed by the Completed IMPLEMENTATION OF AN AIS/MAP International QM/TF. QUALITY SYSTEM IN THE CAR/SAM Organizations REGIONS That the States/Territories/International Organizations: a) adopt the “Guidance Manual for the Implementation of an AIS/MAP Quality System in AIS/MAP Services of the CAR/SAM Regions”, shown in Appendix U to this part of the Report; b) adopt the certification and validation procedures for aeronautical data and AIRAC publications contained in Appendices U to this part of the Report; and c) develop the required regulations to identify and designate the civil aviation authorities of each State empowered to certify and/or validate the aeronautical data to be published. CONCLUSION 13/39 AIS/MAP QUALITY ASSURANCE ICAO Event held in Santo Domingo, Completed SEMINAR Dominican Republic (24-28 That the AIS/MAP Quality Assurance Seminar scheduled within the activities of the October 2005). ICAO NACC Regional Office as a CAR/SAM regional activity, aimed at disseminating and interpreting the Guidance Manual for the Implementation of an AIS/MAP Quality System for the CAR/SAM Regions, to assist the States/Territories to implement it, be held by November 2005.
1 AIS/MAP/SG/9 Conclusion 9/16 Pre-approved by GREPECAS members on 27 August 2005 AIS/MAP/SG/10 Appendix to the Report on Agenda Item 1 1A - 6
CONCLUSION FOLLOW-UP FOLLOW-UP STATUS/ RESPONSIBILITY ACTIONS REMARKS CONCLUSION 13/40 SEMINARS ON THE NEW STANDARDS ICAO This matter is coordinated Valid DERIVED FROM THE AMENDMENTS TO with HQs to determine dates ANNEXES 4 AND 15 IN LINE WITH THE and venue. DEVELOPMENT OF CNS/ATM SYSTEMS IN THE CAR/SAM REGIONS That, ICAO NACC and SAM Regional offices, with the support of the States, organize training seminars on the comprehension and interpretation of the tables of quality requirements for aeronautical data and electronic ground and obstacles data, as well as on any other important topic dealing with the new ICAO standards aimed at the development of aeronautical information management (AIM) in the CNS/ATM environment. CONCLUSION 13/41 NEED TO FURTHER AIS/MAP ICAO With regard to item b), it is Valid AUTOMATED SYSTEMS expected that HQs will define That, considering the need for CAR/SAM States/Territories/International the exchange model by the Organizations to develop automated systems for exchange of information/data and second half of 2007. the resulting application of the aeronautical information management concept, GREPECAS consider: a) that automation of AIS services in the CAR/SAM Regions as an urgent matter necessary to make progress in line with developments related to the CNS/ATM elements that are already being implemented in these Regions; and b) urging ICAO to define the global data model for the exchange of aeronautical information as soon as possible. AIS/MAP/SG/10 Appendix to the Report on Agenda Item 1 1A - 7
CONCLUSION FOLLOW-UP FOLLOW-UP STATUS/ RESPONSIBILITY ACTIONS REMARKS CONCLUSION 13/42 ACTION TO ENSURE THE States/Territories and Completed AVAILABILITY OF NOTAM International INFORMATION OF THE CAR/SAM Organizations REGIONS That, considering the difficulties faced by some CAR/SAM States/Territories to implement National NOTAM Data Banks (NASCs) in their AIS services (see Appendix W to this part of the Report), it would be advisable to take the necessary actions: a) to coordinate operational agreements aimed at ensuring at all times the storage and effective availability of NOTAM information in the CAR/SAM Regions; b) so that the agreements between States/Territories/International Organizations mentioned under paragraph a) be coordinated and adopted as shown in Appendix X to this part of the Report; and c) so that these may be established, formalized and implemented as soon as possible, as appropriate. CONCLUSION 13/43 AVAILABILITY OF THE MAPPING ICAO Completed SYMBOLS GUIDANCE MANUAL IN THE WEB PAGE That ICAO NACC and SAM Regional Offices incorporate in their respective web pages the Cartographical Symbols Guidance Manual including the requirements of colours and hypsometric tints representing the surface and other data, as well as the model sheets of charts 1:1,000,000 and 1:500,000. AIS/MAP/SG/10 Appendix to the Report on Agenda Item 1 1A - 8
CONCLUSION FOLLOW-UP FOLLOW-UP STATUS/ RESPONSIBILITY ACTIONS REMARKS CONCLUSION 13/44 AVAILABILITY OF ELECTRONIC States/Territories and Superseded by TERRAIN AND OBSTACLE DATA IN THE International AIS/MAP/SG CAR/SAM REGIONS Organizations Draft Conclusion That, taking into consideration that the SARPs contained in Chapter 10 of ICAO 10/7 Annex 15 introduce the requirement regarding the availability of electronic terrain and obstacle data between 2008 and 2010, and that the compliance of that requirement is essential to support the electronic aeronautical charts display (Annex 4, Chapter 20), States/Territories/International Organizations of the CAR and SAM Regions should take, individually or collectively, the required actions to ensure: a) the availability, in digital format, of all terrain and obstacle data as well as all other aeronautical, geographical and geodesic information/data, of high quality and integrity, as required by ICAO Annex 15; b) the electronic aeronautical charts display, in direct support to GNSS and WGS-84 compliant, and c) the availability of databases aimed at ensuring the electronic availability of all aeronautical information/data required by civil aviation. CONCLUSION 13/45 SPECIAL IMPLEMENTATION PROJECT ICAO A new date is coordinated for Valid (SIP) FOR TRAINING IN ELECTRONIC the 2nd half of 2007. AERONAUTICAL DATA That, taking into consideration that the AIS/MAP personnel need to obtain greater knowledge on required techniques for the availability and supply of electronic aeronautical data, ICAO NACC and SAM Regional Offices, are urged to promote the development of a Special Implementation Projects (SIP), addressed to provide training in the following subjects: a) Geographic Information System (GIS); b) Terrain Digital Models System (TDM); c) Electronic Chart Display and Information Systems (ECDIS); d) platform and tools required for the supply of Electronic Terrain and Obstacles Data; e) electronic aeronautical charts display under a global reach, in direct support of GNSS; and, f) reliable procedures and methods to ensure the quality and integrity of the aeronautical, geographical and geodesic information/data for civil aviation use. AIS/MAP/SG/10 Appendix to the Report on Agenda Item 1 1A - 9
CONCLUSION FOLLOW-UP FOLLOW-UP STATUS/ RESPONSIBILITY ACTIONS REMARKS CONCLUSION 13/46 ICAO/PAIGH PROJECT FOR THE ICAO Completed PRODUCTION OF AERONAUTICAL CHARTS That, taking into consideration the difficulties experienced in general in the CAR/SAM Regions regarding the production of Aeronautical Charts required in Annex 4, and the GEASA initiative to sponsor the preliminary studies, and the feasibility to obtain funds from IFFAS, GREPECAS: a) approve the development of a project for the production of aeronautical charts under PAIGH and ICAO technical cooperation schemes; b) establish PAIGH/ICAO Aeronautical Charts Working Group to carry out, specifically, the development of the ICAO/PAIGH draft Technical Co-operation project for the production and implementation of the 1:000,000 and 1:500,000 VFR aeronautical charts under the Terms of Reference and Work Programme presented in the Appendix A to Agenda Item 5 of the AIS/MAP/SG/9 Meeting Report; c) incorporate the aeronautical information management (AIM) concept into the terms of reference of the project, for its study at regional level; d) designate the Secretary of the AIS/MAP Subgroup to coordinate with PAIGH, with TCB and with any other body related with fostering the Project; and e) urge the Task Force to initiate actions as soon as possible and to develop the draft project. CONCLUSION 13/47 GENERAL GUIDE FOR AIS/MAP States/Territories and Completed PERSONNEL LICENCING International That the States/Territories/Organizations, in order to ensure the level of quality and Organizations integrity required in the provision of services: a) consider licensing AIS/MAP specialists, using as a reference the requirements contained in the General Guide for AIS/MAP Personnel Licensing, as shown in Appendix AB to this part of the Report; and b) urge ICAO to include AIS/MAP personnel licensing requirements in ICAO Annex 1, as agreed by the AIS/MAP Divisional Meeting held in 1998. AIS/MAP/SG/10 Appendix to the Report on Agenda Item 1 1A - 10
CONCLUSION FOLLOW-UP FOLLOW-UP STATUS/ RESPONSIBILITY ACTIONS REMARKS CONCLUSION 13/48 INFORMATION ON THE STATUS OF States/Territories and Completed IMPLEMENTATION OF FASID-AIS International TABLE REQUIREMENTS Organizations That, taking into account the need to implement the AIS/MAP requirements contained in the FASID AIS Tables: a) CAR/SAM States/Territories/International Organizations, based on the eight (8) AIS Tables contained in Part VIII (AIS/MAP) of the CAR/SAM Plan, Vol. II, FASID (Facilities and Services), submit to ICAO NACC and SAM Offices, as appropriate, by 31 March 2006, all information related to the status of implementation of the AIS/MAP requirements contained in the aforementioned tables; and b) based on the information submitted pursuant to paragraph a) above, ICAO NACC and SAM Regional Offices foster the holding of coordination and implementation meetings, so that the States/Territories concerned may address the status of implementation of FASID Table requirements in an effective and coordinated manner. CONCLUSION 13/49 IMPLEMENTATION AND ICAO Superseded by INCORPORATION OF FASID TABLE AIS- AIS/MAP/SG 4 IN THE AIR NAVIGATION PLAN Draft Conclusion That, pursuant to Conclusion 12/5 (Development of the FASID Table AIS-4) of the 10/6 CAR/SAM/3 RAN Meeting (Buenos Aires, Argentina, October 1999), action be taken so that: a) the model of the FASID Table AIS-4, is submitted to the Air Navigation Commission as a proposal to include said table in the CAR/SAM Air Navigation Plan, Part VIII (AIS/MAP), Vol. II, FASID (Facilities and Services); and b) CAR/SAM States/Territories that have not provided information for the FASID Table AIS-4 for submission to GREPECAS/13, submit to the ICAO NACC and SAM Offices, as appropriate, no later than 30 June 2006, all relevant data required to complete the FASID Table AIS-4, and, to that end, use the model shown in Appendix AC to this part of the Report. AIS/MAP/SG/10 Appendix to the Report on Agenda Item 1 1A - 11
CONCLUSION FOLLOW-UP FOLLOW-UP STATUS/ RESPONSIBILITY ACTIONS REMARKS CONCLUSION 13/50 STUDY AND APPLICATION OF THE ICAO Superseded by AERONAUTICAL INFORMATION AIS/MAP/SG MANAGEMENT (AIM) CONCEPT IN THE Draft Conclusion CAR/SAM REGIONS 10/8. That a) the AIS/MAP Subgroup begin the necessary studies for the planning and development of the AIM system in the AIS/MAP services of the CAR/SAM Regions, and, to this end, include it as a primary task in its work programme, based on the Global Air Navigation Plan for CNS/ATM systems, and the recommendations of the Eleventh Air Navigation Conference; b) States/Territories/International Organizations and ICAO Regional Offices jointly schedule for 2006 activities to teach and analyze the scope of the Eleventh Air Navigation Conference concerning the role of aeronautical information services within the global ATM operational concept; and c) States/Territories/International Organizations take the necessary measures and the corresponding action for applying the AIM concept in the respective AIS/MAP services in the CAR/SAM Regions. AIS/MAP/SG/10 Appendix to the Report on Agenda Item 1 1A - 12
CONCLUSION FOLLOW-UP FOLLOW-UP STATUS/ RESPONSIBILITY ACTIONS REMARKS CONCLUSION 13/51 APPLICATION OF THE HUMAN Subgroup Was dealt with under agenda Valid FACTORS PRINCIPLES TO item 3.4. AERONAUTICAL INFORMATION MANAGEMENT That, considering the evolution of aeronautical information management, its level of automation, its effect on operational procedures, and its direct relevance to flight operations safety, the AIS/MAP Subgroup: a) take the necessary steps to develop human factors principles for aeronautical information management and for their application in the respective AIS/MAP services; b) develop a manual containing guidelines on human factors for aeronautical information management, and an implementation plan, based on the relevant ICAO documentation. The aforementioned manual and plan will be presented to the GREPECAS/14 Meeting; and c) schedule, in coordination with ICAO Regional Offices and the States/Territories and International Organizations, activities aimed at teaching and analysing the repercussion of human factors on the new air navigation systems. CONCLUSION 13/52 GUIDANCE MATERIAL FOR NOTAM States/Territories and Completed CONTINGENCY PLANS International Urge States/Territories/Organizations to: Organizations a) take action to comply with Conclusion 12/99 of GREPECAS/12, in order to further the establishment and implementation of NOTAM contingency plans to support ATM Contingency Plans, and b) consider adopting the NOTAM contingency plan of the Havana FIR, shown in Appendix AE to this part of the Report, and the experience of Cuba and COCESNA as guidance material for the establishment of operational agreements in this area.
AIS/MAP/SG/10 Appendix to the Report on Agenda Item 1 1A - 13
CONCLUSION FOLLOW-UP FOLLOW-UP STATUS/ RESPONSIBILITY ACTIONS REMARKS CONCLUSION 12/87 PROVISION OF DETAILED INFORMATION ON States/Territories and Completed WGS-84 DATA International That the CAR/SAM States/Territories/International Organizations, in order to ensure Organizations the availability of information on WGS-84 data on a regional basis, take the necessary measures to: a) keep the historical information resulting from the WGS-84 surveys carried out by the aeronautical authority or any other responsible State body updated, using a database information structure for the aerodrome, heliport and other geodetic surveys stipulated in the technical requirements of ICAO Annex 15 and Doc. 9674; b) provide the ICAO NACC and SAM Regional Offices, no later than 31 January 2005, with all of the detailed and reliable information on the WGS-84 data published and/or to be published; and, c) fill out and send the Model Questionnaire contained in Appendix G to ICAO Doc. 9674-AN/946 duly validated. CONCLUSION 12/88 STATUS OF AIS PERSONNEL States Was dealt with under agenda Valid Those CAR/SAM Civil Aviation Administrations: item 2.1 a) take the necessary action so that the personnel hired to work in the AIS receives the required training, in keeping with current technological trends, which require a high level of competence from AIS/MAP human resources; b) take into account that, since the responsibility of AIS personnel to meet user quality requirements in a CNS/ATM setting has increased, its performance and status should be improved based on the AIS/MAP tasks to be carried out; and c) take relevant action to ensure that the development of study guides, modules and curricula for AIS/MAP courses, as well as the responsibility for training, be taken on by AIS experts in each State. AIS/MAP/SG/10 Appendix to the Report on Agenda Item 1 1A - 14
CONCLUSION FOLLOW-UP FOLLOW-UP STATUS/ RESPONSIBILITY ACTIONS REMARKS CONCLUSION 12/89 ADOPTION OF THE CAR/SAM REGIONAL AIS ICAO Completed 021 STANDARD TRAINING PROGRAMME That: a) the ICAO Regional Offices analyze the revised document of the CAR/SAM Regional AIS 021 Standard Training Programme, amendments of which are shown in Appendix AJ to this part of the report, together with all the supplementary material, for their adoption and subsequent delivery to CAR/SAM States/Territories/International Organizations and aeronautical training centres. • CAR/SAM Regional AIS-021 Standard Training Programme • CAR/SAM document of the Teaching Unit Manual • Instructor Guidance Manuals • Student Guidance Manuals; and b) coordinate with States/T/IO periodical revision of the programme. CONCLUSION 12/93 IMPLEMENTATION OF COMMON QUERY States/Territories and Completed PROTOCOLS International That the CAR/SAM States/Territories/International Organizations that: Organizations a) have NOTAM Data Banks and that do not comply with the common query protocol provided for in the GREPECAS COPM (Chapter 7), take the necessary measures to review and adjust their systems in order to fulfil this technical requirement no later than March 2005; b) are in the process of acquiring and/or developing NOTAM Data Banks, proceed to design their systems in such a way as to effectively comply with the requirements of the common query protocol contained in the COPM (Chapter 7); and c) have not yet published the technical requirements applicable to the common query protocols of their NOTAM Data Banks and/or have done so before the year 2002, proceed to do so no later than August 2004 through an Aeronautical Information Circular (AIC). AIS/MAP/SG/10 Appendix to the Report on Agenda Item 1 1A - 15
CONCLUSION FOLLOW-UP FOLLOW-UP STATUS/ RESPONSIBILITY ACTIONS REMARKS CONCLUSION 12/99 AGREEMENT ON NOTAM CONTINGENCY States/Territories and Superseded by PLANS FOR THE CAR/SAM REGIONS International Conclusion 13/52. That the States/Territories and International Organizations: Organizations a) develop their NOTAM Contingency Plans for the Flight Information Regions (FIRs), and, inasmuch as possible, enter into bilateral and/or multilateral arrangements with the States/Territories and International Organizations responsible for neighbouring airspaces; b) consider the basic elements of NOTAM Contingency Planning for Flight Information Regions (FIRs) mentioned in item a), duly coordinated with the air navigation areas concerned; and c) send a copy of their NOTAM contingency plans to the ICAO NACC and SAM Regional Offices by 15 December 2004. CONCLUSION 12/121 REVISED FORMAT OF ACTION PLANS States/Territories and Completed FOR THE RESOLUTION OF REGIONAL International AIR NAVIGATION DEFICIENCIES Organizations That, States/Territories/International Organizations of the CAR and SAM Regions: a) adopt the revised action plan format , as presented in the Appendix E hereto; b) submit Action Plans providing correct and explicit information in each one of the fields defined in the revised format; and c) include all the deficiencies in each of the air navigation fields. CONCLUSION 12/122 ACTION PLANS FOR THE RESOLUTION States/Territories and Completed OF AIR NAVIGATION DEFICIENCIES International That, with a view to resolving the air navigation deficiencies, especially those that Organizations might have a negative impact on safety, States/Territories/International Organizations that have not yet done so: a) develop and implement an Action Plan, based on the format presented in the Appendix E hereto for each deficiency, and specifying the corrective measures, the completion date, as well as assigning the necessary resources; b) submit the action plan to ICAO Regional Offices, no later than 30 December 2004, including any difficulties encountered; and c) consider establishing multinational agreements and international co-operation projects that would contribute to resolving the deficiencies in the air navigation fields. AIS/MAP/SG/10 Appendix to the Report on Agenda Item 1 1A - 16
CONCLUSION FOLLOW-UP FOLLOW-UP STATUS/ RESPONSIBILITY ACTIONS REMARKS CONCLUSION 12/129 MANAGEMENT AND OPERATION OF Human Resources Superseded by THE HUMAN RESOURCES AND Subgroup and other Conclusion 13/51. TRAINING SUBGROUP contributory bodies of That: GREPECAS a) a task force composed by Brazil, Colombia, Cuba, Jamaica, Venezuela, COCESNA and IFATCA, be created to determine the appropriateness of a human resources and training subgroup and support fund-raising efforts including a possible Regional Technical Co-operation Project aimed at the operation of the HRT/SG Subgroup, and that it submit its findings to the fifth meeting of the Administration Coordination Group (ACG/5), to be held in March 2005; and b) GREPECAS Contributory Bodies place particular attention to Human Resources and Training issues.
AIS/MAP/SG/10 Report on Agenda Item 2 2 - 1
Agenda Item 2: Review of the Reports of the AIS/MAP Subgroup Contributory Bodies
2.1 Report of the AIS/MAP Quality Management Task Force (QM/TF/2) Meeting
2.1.1 The Rapporteur of the Task Force informed on follow-up to the actions agreed upon by the QM/TF/1 and TRAIN/TF/8 Meetings, the AIS/MAP/SG/9 draft conclusions, GREPECAS/13 conclusions, as well as the results of the AIS Global Congress, in consideration of the results of the second meeting of the Quality Management Task Force (AIS/MAP QM/TF/2) carried out in Montevideo, Uruguay, from 14 to 18 August 2006, with participation of 11 States and COCESNA, members of the Task Force, and two non-member States, totaling 23 participants. He presented the Meeting with Appendix A to WP/05, with draft conclusions contained in the report of the Task Force, which originally formulated six draft conclusions that were discussed at the Meeting.
2.1.2 In addition, the Rapporteur informed on the following tasks carried out at the QM/TF/2 Meeting:
• Development and review of the guidance material for the implementation of an Aeronautical Information Services Quality Management System in the CAR/SAM Regions, Part 4 – Selection, Competency, Training and Requalification of AIS/MAP Personnel.
• Review of the new ICAO AIS Training Manual. Comparison with AIS/021 CAR/SAM Course.
• Development and review of guidelines and criteria for the development of the syllabus and modules for the second version of the AIS/021 CAR/SAM Course, to be renamed AIS/024 CAR/SAM.
• Review of the guidance manual on responsibilities and duties of the AIS/MAP officer adapted to the new Aeronautical Information Management (AIM) concept.
• Development and review of regional procedures to ensure quality and integrity of aeronautical information/data.
• Development and review of procedures and flow at a regional level to perform audits in the different AIS/MAP areas.
2.1.3 On the other hand, the Secretariat, through WP/15, requested the QM/TF to develop a quality management implementation plan to be presented to the Secretariat by an estimated date of 30 November 2007, containing concrete actions and deadlines for application by CAR/SAM States/Territories and International Organizations that have not yet done so. AIS/MAP/SG/10 Report on Agenda Item 2 2 - 2
2.1.4 The Secretariat reintroduced the draft conclusions in paragraph 2.1.1, and pointed out the option of consolidating them into one draft conclusion that shows the scope of the six draft conclusions in a smaller number for practical reasons as shown below:
DRAFT CONCLUSION 10/1 REQUIREMENTS FOR THE IMPLEMENTATION OF QUALITY MANAGEMENT SYSTEMS FOR AIS/MAP IN THE CAR/SAM REGIONS
That the States and Territories of the CAR/SAM Regions, bearing in mind the advantages offered by the standardized application of guidelines and procedures for the implementation of quality management systems in their AIS/MAP services, adopt and apply:
a) Part – 4 of the Guidance Manual for the Implementation of an AIS/MAP Quality Management System for the CAR/SAM Regions; related to the selection, proficiency, training and qualification for the personnel of the Aeronautical Information Service, as presented in Appendix A to this part of the report;
b) the procedures of verification and validation of aeronautical data contained in Appendix B to this part of the report, which will be included in the contents of the Guidance Manual for the Implementation of an AIS/MAP Quality Management System;
c) the procedures to conduct quality audits to the AIS/MAP areas (see Appendix C to this part of the report), in order to ensure the effective development of this process in the CAR/SAM Regions, in accordance with the AIS Quality Guidance Manual; and
d) the necessary resources and mechanisms to ensure the activation of a lead auditors team to ensure the performance of quality audits in the AIS/MAP services of the CAR/SAM Regions.
2.2 ICAO/PAIGH Aeronautical Charts Working Group (MAP-WG)
2.2.1 The Meeting noted the actions carried out within the framework of the ICAO/PAIGH Aeronautical Charts Working Group (MAP-WG) and the PAIGH Aeronautical Charts Task Force in regard to the ICAO/PAIGH Aeronautical Charts Project discussed at the Information and Aeronautical Charts Coordination and Implementation Meeting carried out in Lima, Peru, where a work plan was revised that took into consideration ICAO/PAIGH efforts to integrate the production of VHF aeronautical charts in the CAR/SAM States and presented in WP/22 and WP/23.
2.2.2 The Rapporteur of the Working Group commented on the establishment of a basis to permit aeronautical chart production by definition of fundamental and thematic data organized under ISO TC 211 international standards and practices, and development and management of common geographical databases. AIS/MAP/SG/10 Report on Agenda Item 2 2 - 3
2.2.3 Chile informed the Meeting that its civil aviation authority had implemented the Air Traffic Services Quality Management System (SGC-ATS), and that since August 2004, Bureau Veritas Quality International (BVQI) audit company certified that the system complied with all the requirements of the ISO 9001:2000 standard. After obtaining the certification, the system's scope expanded, incorporating three aeronautical services under the jurisdiction of this department. From the results obtained, the scope of SGC-DASA was expanded in order to add the AIS/MAP service composed by the AIS publications office, the airspace office and international NOTAM office. On 27 November 2006, this service implemented a quality management system and developed its operational procedures, which were included in the SGC-DASA Quality Handbook. To date, certification by an external company is pending.
2.2.4 During the discussions, the Meeting determined that it would be necessary to formulate a new conclusion from the nine presented in WP/22 with the aim of determining specific actions for this project. Therefore, it formulated the following:
DRAFT CONCLUSION 10/2 CONSOLIDATION OF THE CAR/SAM DIGITAL VFR AERONAUTICAL CHARTS PROJECT
That ICAO NACC and SAM Regional Offices work in a coordinated manner to achieve the CAR/SAM Digital VFR Aeronautical Charts Project by end 2008:
a) with PAIGH, in order to foster the production of VFR digital aeronautical charts on a common standards and procedures basis; and additionally
b) through the establishment of a technical co-operation programme funding mechanism by ICAO. AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 1
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 1
APPENDIX A
INTERNATIONAL CIVIL AVIATION ORGANIZATION
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF AN AIS/MAP QUALITY MANAGEMENT SYSTEM IN THE CAR/SAM REGIONS
PART 4:
SELECTION, COMPETENCIES, TRAINING, AND RE- QUALIFICATION OF AERONAUTICAL INFORMATION SERVICE PERSONNEL
FIRST EDITION - 2006
CAR/SAM REGIONAL PLANNING AND IMPLEMENTATION GROUP (GREPECAS) AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 2
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 2
Table of contents
1. Guidance on selection and training 3 1.1 Introduction 3 1.2 Selection principles 3 1.3 The first step 3 1.4 The selection process 4 1.5 Training 5 Stage 1 – Basic training 5 Stage 2 – Training evaluation 6 Stage 3 – Area assignment – On-the-job training 7 Stage 4 – Performance evaluation 7 Stage 5 – Professional development 8 1.6 Training and skills 8 Training for new personnel 8 Training for existing personnel 9 Skills of new personnel 9 Skills of existing personnel 9 Skill records 9 2. Competencies 10 3. Training 11 3.1 Minimum requirements for applicants to Basic Course AIS/021 11 3.2 Facilities during the training process 11 4. Re-qualification 12 5. Guide of responsibilities and functions of AIS/MAP personnel 12 6. Knowledge and competencies of AIS/MAP specialists 28
Appendix 1 – Example of a selection and training flow chart 32 Appendix 2 – Example of a trainee evaluation reporting form 33 Appendix 3 – Example of a performance evaluation form 37 Appendix 4 – Training plan. Example of training checklists 42 Appendix 5 – Training process flow chart 43 AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 3
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 3
1. Guidance on selection and training
1.1 Introduction
This part of the Guidance Manual for the Implementation of an AIS/MAP Quality Management System in the CAR/SAM Regions has been developed in order to provide the States with guidance material on the selection, competencies, training, and re-qualification of AIS/MAP personnel.
The guidance material is recommended for use as a guide by the States when developing their own selection and training procedures.
1.2 Selection principles
The recruitment and selection of personnel for AIS/MAP should be based on a high sense of responsibility, reliability, and capacity of the candidate to work with accuracy, as well as on other aspects that show a level of education, maturity, and skill consistent with service requirements, on a psychological profile, and on fair and open competition, so as to make sure that the best qualified personnel enter the AIS/MAP area.
When evaluating the relative efficiency of candidates, consideration should be given to the skills, qualifications, experience, performance standard, and personality qualities of each applicant, to the extent those aspects are important for an effective performance, or potentially important for the fulfilment of obligations.
1.3 The first step
Before starting the selection process, a series of documents clearly identifying the work to be done should be available. These documents are normally communicated through a call for applications, and they are:
¾ a job description; ¾ a statement of obligations and/or responsibilities; and ¾ the selection criteria or requirements based on which the applicants will be evaluated.
The job description and the statement of obligations and/or responsibilities establish what is required from the job being offered, what are the arrangements for, and objectives of, performance evaluations, and the relationships between the job and other work areas within AIS/MAP and related services.
Chapter 5 of this Manual, “Guide of responsibilities and functions of AIS/MAP personnel” contains a detailed description of the jobs and work to be done, as well as of the obligations/responsibilities thereof.
AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 4
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 4
The selection criteria or requirements must define the way in which the candidates will be measured for purposes of awarding the position.
1.4 The selection process
Generally speaking, a selection committee will be established, made up by at least two members, to determine who is the best candidate. At least one of the two members will belong to the area where the position is to be filled. The members of the Committee will be selected in an independent manner, based on their merits and performance, and will preferably be designated by top management.
If necessary, the Committee may prepare a short list of the most suitable candidates for further analysis, based on the arguments set forth with regard to the selection criteria and/or comments of the evaluator.
Even if there is a single candidate applying for a position, it is recommended that the Selection Committee conduct the analysis and evaluation. If it is decided that the applicant does not meet the necessary requirements, the Committee will decide over a new call for applications.
The Selection Committee should decide what are the procedures to follow and the sources of information to be used for the evaluation of candidates, based on the selection criteria or requirements. There are several sources of information to determine whether the candidate should be accepted or not. These sources of information could be part of the file of the candidate. The sources of information may include:
• the personal application, • the interview, • the curriculum, with his/her background and experience, • the results of the evaluations, • work references, • performance tests, • psychological profile.
The Selection Committee is responsible for verifying that the candidates have the sufficient qualities or skills for the evaluation or analysis to proceed. The procedures to be followed by the Selection Committee will permit a full investigation of the arguments and merits of the candidates, who will be evaluated based on the selection criteria.
A selection report will be prepared, giving a precise account of the evaluation and analysis of the candidates by the Committee, and will contain sufficient information so that the person in charge of making the decision can do it. The report will be used as a basis for giving advice to the employees who failed, and for the revisions that may be requested as a result of the selection decision.
All of the candidates who were interviewed for the job and failed should be summoned by the Committee and notified of the result, and should have the opportunity of receiving a report of AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 5
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 5 their performance during the process, if they wish so. Likewise, the candidates that were not scheduled for an interview should be informed about it.
1.5 Training
Due to the current aeronautical environment and the demands and responsibilities facing AIS/MAP within the State, a basic requirement for individuals applying to an AIS/MAP position should be the approval of Basic Course AIS/021. Likewise, if the selected candidate, having taken Course AIS/021, has been away of the activity for an extended period of time, his/her AIS on-the-job training may be divided in several stages.
Stage 1 deals with “basic skills”, with emphasis on familiarisation of the new personnel with the purpose, role and responsibilities of an AIS/MAP.
Stages 2 and 4 are evaluations conducted after basic training and on-the-job training.
Stage 3 covers topics related to on-the-job training.
Stage 5 consists of a more advanced training and is applicable to personnel working in the AIS continuously for more than one year.
This training process could last from 2 to 6 months, depending on the complexity of the area, the new procedures being applied, and the skills and knowledge of the candidate.
The training process is illustrated in the following table.
Stage Description Selection of new personnel. 1. Basic training. 2. Training evaluation. 3. Assignment to area – On-the-job training (specific to the tasks involved). 4. Performance evaluation. 5. Psychological profile. 6. Professional development.
Appendix 1 contains a flow chart showing the various stages of the selection and training process.
Stage 1 – Basic Training
New personnel entering the AIS after the appropriate selection process have the necessary basic knowledge obtained in Course AIS/021, and this will allow them to take on any of the responsibilities and functions of the AIS/MAP areas to which they are assigned according to personnel requirements. Once in the area assigned, an experienced member of personnel will be designated to supervise and guide the new personnel during the more formal general training until it is clear that they have acquired the basic knowledge to perform in the area. AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 6
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 6
This initial training requires that the new personnel investigate basic reference documents and then pass an evaluation to confirm that they have acquired the level of knowledge and skills necessary to begin on-the-job training (Stage 3).
Stage 2 – Training evaluation
The evaluation is designed to ensure that the new personnel clearly understand the role, functions, products, procedures, and structure of the AIS.
Once the new personnel have shown their level of competence in a “Basic AIS/MAP knowledge” evaluation, they may start working under on-and-off supervision.
Each AIS/MAP should specify the time the basic training would take, as part of the general training plan. If the new personnel entering the AIS/MAP received Basic Course AIS/021 with sufficient time in advance to the assignment to that position, initial on-the-job training will take less time than if too long has elapsed between the course and entry to AIS/MAP, since, in the latter case, more time will be required to refresh the knowledge and become familiar with AIS/MAP activities and processes, as well as with the new changes and provisions that may have been implemented.
The following chart indicates the Basic AIS/MAP Knowledge and the associated reference documents that will expedite the drafting of the evaluation form and the completion of the evaluation. An example of the evaluation form is shown in Appendix 2, with the respective instructions for its use and completion.
Topic Reference document Legislation National legislation, Doc 8126, Annex 15 Responsibilities, AIS area of responsibility, National legislation, Doc 8126, Doc 7192, functions, scope, and purpose of an AIS Annex 15, AIP Quality management systems Annex 15, Annex 11, ISO 9000 series, Quality, Process and Procedure Manual Origin of aeronautical information and National legislation, Doc 8126, AIP collection of information AIS organisational chart National legislation, internal organisational chart, Doc 8126, AIP Relationship between the AIS and internal Quality manual, process chart, technical and external stakeholders, customers and manuals, AIS business plan audit areas AIRAC Doc 8126, Annex 15, AIP AIS integrated documentation package Doc 8126, Annex 15, AIP Codes and abbreviations, location Doc 8126, 7910, 8585, 8400, 7383, 8643, indicators, and exchange of information Annex 15, AIP Aeronautical charts Doc 8697, Annex 15, Annex 4, AIP AIS automated integrated systems Doc 8126, User manual AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 7
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 7
Topic Reference document File transfer management User manual Word processing User manual Database User manual Spreadsheet User manual
Stage 3 – Area assignment – On-the-job training
On-the-job training is necessary both for new personnel and for personnel being transferred to a new work group within AIS/MAP.
A highly experienced official of the work group will be responsible for providing on-the-job training. This is an informal training aimed at helping the new member of the group to adapt and become familiar with standard operational procedures, work processes, work standards, and data structures related to a given function within AIS/MAP.
Special attention should be given to on-the-job training of the staff that will issue NOTAMs, since these contain information that is broadcast immediately and unlikely to be validated, and errors are normally detected after the issuance and dissemination of the NOTAM message.
The topics covered by this type of training will depend on the specific functions of the area and the job. It is not necessary for each new member of the personnel to receive training in all areas.
Evaluation is continuous during this training phase, and forms part of the performance evaluation process.
Stage 4 – Performance evaluation
Performance evaluations should be conducted regularly, at least once a year, for all personnel, and should include:
(a) the establishment of objectives for the following period; (b) a verification of the performance and output of the members of the area, based on the objectives for the period under study, and (c) the identification and acceptance of any training required.
Performance rating details should be analysed and maintained in an individual file for each member of the area involved, once the corresponding processing has been completed.
An example of the Performance Evaluation form is shown in Appendix 3. AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 8
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 8
Stage 5 – Professional development
In the last few years, the AIS/MAP has evolved very fast, and we are at the verge of a transition to the new AIS/MAP concept: Aeronautical Information Management (AIM).
In order to ensure the professional development of AIS/MAP personnel, learning requirements will have to be defined and specific courses designed in keeping with the new requirements. The necessary records shall be maintained as evidence of personnel training and their level of professionalism for the assignment of new functions and responsibilities.
This policy is applicable throughout the professional career of AIS/MAP personnel, in terms of refresher courses, re-qualification and training in advanced applications and new operating methods. These courses are not limited to computer applications, but also include, necessarily, training in both general and quality management techniques and philosophies.
These courses may be requested, as required, from external companies that do not belong to the main organisation or, in the best of cases, could be provided by an experienced member of the AIS/MAP organisation who is responsible for the implementation of new procedures. In general, these instructors belong to the aeronautical authority responsible for the planning and organisation of the service on behalf of the State.
The personnel should be encouraged and supported in their efforts to improve their skills on their free time. This may include the acquisition of higher education or technical skills that will undoubtedly have an impact on performance and professional education.
1.6 Training and skills
The skills required for each position are described in detail in the respective Job Description for each of the AIS/MAP functional areas. Based on these skills and on the initial and regular performance evaluations, training requirements are identified for each member of the personnel.
Training of new personnel
Training requirements for new personnel may be identified through an interview with the new member of the area, and are implemented through a Training Plan. The Training Plan will identify the relevant topics in which training will be required, the timeframe for completing each item (be it completion date or period) and, if applicable, the required level of achievement.
Upon completing each training item, the results are recorded in the Training Plan, which could be done in a checklist format. An example of a checklist appears in Appendix 4.
AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 9
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 9
Training of existing personnel
The AIS/MAP manager must develop ongoing training programmes to keep the personnel up to date on the methods applicable to each position, and to ensure that everybody receives the necessary training to meet the requirements contained in the Job Description and in the Definition of Obligations.
This can be done as part of the Annual Performance Evaluation, recording in the Personal Development Plan any training requirement that is identified. Details about training completion, for both new and existing personnel, should be recorded in the individual file of each member of the area.
Skills of new personnel
Individuals designated to a new position shall prove that they have the appropriate experience and capacity for the job for which they have been designated. Initially, this will be determined through a selection process.
The performance of new personnel shall be revised three months after the designation. In order to meet this requirement, a review is normally made of the results of daily work, compliance with various items of the Training Plan, and the reports of instructors or tutors.
If the member of the personnel proves to have an adequate level of skills upon completion of all the items of the Training Plan or at the end of the first 3 months on the job (whatever the job is), he/she will be considered as part of the existing or fixed personnel. From there on, he/she shall meet the skills required from existing personnel.
Skills of existing personnel
In order for the personnel to maintain their skills and thus be able to fulfil the specified responsibilities, they shall undergo a skill test at least once every six months or some other appropriate frequency, depending on the nature of the work they do.
If a member of the existing personnel is absent for more than 6 months, his/her performance should be monitored during the first month of re-entry to the job, or until there is evidence of the appropriate level of skill. The performance attributes to be analysed depend on the job, length of the absence, and the nature of the work being done. This should be determined together with the member of the area involved.
Skill records
AIS/MAP management should keep the details of skill verifications in individual files for each member of the area.
AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 10
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 10
2. Competencies
The ISO 9001:2000 standard “Quality management system – Requirements”, when referring to human resources, stipulates that personnel performing tasks that affect the quality of the product/service must be competent, based on the appropriate education, training, skills and experience.
Each AIS/MAP organisation must identify the competencies required for the personnel that perform tasks in each of the AIS/MAP functional areas and stages.
Given the importance of aeronautical information and data for the safety of air operations, stringent quality requirements have been established for them (accuracy, resolution and integrity).
The personnel that handle information and data are an important part of this system. Therefore, they must have the necessary skills and competencies in order to operate in a quality system environment. Within this context, skill and competency management objectives should include the following:
a) defining the tasks to be performed, according to the job; b) defining the knowledge and skills required in each process stage; and c) assurance that the personnel assigned to the functions have the required knowledge and skills and the competencies to perform these functions.
Chapter 5, “Guide of responsibilities and functions of AIS/MAP personnel” defines the responsibilities, functions, and conditions required from AIS/MAP personnel in order to meet the demands of current air navigation.
There must be the assurance that AIS/MAP personnel have the proper qualifications and competencies to perform their tasks; and not only must they be familiar with the requirements of Annex 15 – Aeronautical Information Services, Annex 4 – Aeronautical Charts, Doc 8126 - Aeronautical Information Services Manual, and Doc 8697 - Aeronautical Chart Manual, but they must also fully understand customer needs in order to make sure that they receive all the information with the proper quality, in a concise manner, without ambiguities, and on a timely basis.
To achieve this, the personnel need to be competent and skilled in the management and handling of aeronautical information/data and understand the nature of the information and how it will be used. The precise knowledge and skills will depend on the specific function that the technical personnel are performing at the time within AIS/MAP.
State AIS/MAP services have been structured according to the following functional areas of responsibility: AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 11
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 11
• AIS/MAP central office; • AIS/MAP publications office; • Aeronautical mapping; • International NOTAM Office (NOF), and • Aerodrome ARO/AIS/MAP unit.
The knowledge and competencies required from the specialists and personnel of these AIS/MAP functional areas are described in Chapter 6 of this Manual.
3. Training
Aeronautical information/data are considered a strategic resource of each State; the provision of aeronautical information/data is becoming increasingly important in the aeronautical field, since erroneous data could affect air navigation safety.
Consequently, each State must take the necessary measures so that the personnel entering the AIS/MAP area have the necessary training to perform their functions within the area. ICAO, through its training manuals, has established the minimum requirements for the personnel wishing to receive AIS/MAP training, and also offers States the AIS/021 course programme, which is intended to ensure the basic training of AIS/MAP personnel.
3.1 Minimum requirements for applicants of Basic Course CAR/SAM AIS/021
The applicant to the AIS/MAP technical official position will have to meet certain training pre- requisites showing a level of education, personal maturity, and skill for the work to be done. In this sense, the applicant must:
a) have at least 18 years at the time the training starts; b) have approved satisfactorily high school or its equivalent; c) show his/her knowledge of mathematics and geography through an evaluation; d) show knowledge of, and have oral and written skills in, the language of the State; e) have knowledge of computers and master basic operating systems; and f) understand and speak English at the level required by the State, as shown in oral and written tests.
Note 1. – Before starting to fulfil his/her functions in an aerodrome ARO/AIS/MAP unit, the applicant must show proficiency in aeronautical English terminology at the level required by the State.
3.2 Facilities for training
In order to work in any of the functional areas of AIS/MAP, the personnel must have a basic knowledge of aviation, since aeronautical information covers a broad range of aviation activities, and also considering that the main customers of the aeronautical information provided by the AIS/MAP in the aeronautical community are flight crews. AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 12
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 12
4. Re-qualification
In the last few years, aeronautical information has changed significantly. Therefore, States must pay special attention to re-qualification or specialisation of the personnel performing functions within the AIS/MAP.
Re-qualification can be based on Specialisation Courses aimed at getting a better knowledge of the specific area involved, or introducing changes, new procedures, or operational methods.
Re-qualification or specialisation will be based on courses designed for each AIS/MAP functional area, and could be designated as follows:
• Aerodrome ARO/AIS/MAP specialist course; • NOTAM specialist course; • AIS/MAP publications specialist course; and • Aeronautical mapping specialist course.
Other specialised courses can be given by those responsible for AIS/MAP services, based on their own needs and experiences. Quality management systems have a quite broad documentary basis describing activities and the methods for their evaluation. The implementation of a quality management system requires the establishment of processes, which are described through quality procedures; these procedures are a good reference for the re-qualification or specialisation courses to be provided within AIS/MAP.
It is advisable that those States that have implemented a quality management system in their AIS/MAP include the knowledge and application of quality procedures in their training.
Appendix 5 shows the flow chart to be considered for the training of AIS personnel.
5. Guide of responsibilities and functions of AIS/MAP personnel
5.1 GENERAL
5.1.1 Introduction
The International Civil Aviation Organization (ICAO) establishes in Annex 15, “Aeronautical Information Services”, that the purpose of the aeronautical information service is to ensure the distribution of the information required for the safety, regularity, and efficiency of international air navigation. The function and importance of aeronautical information/data changed significantly with the implementation of area navigation (RNAV), the required navigation performance (RNP) and automated navigation systems. Altered or erroneous aeronautical information/data may affect air navigation safety. AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 13
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 13
Annex 15 also stipulates that each contracting State will take the necessary measures to introduce a duly organised quality management system, with the procedures, processes and resources required for the implementation of quality management in each functional stage. The implementation of the cited quality management may be demonstrated, as necessary, for each of the aforementioned functional stages.
The ISO 9001:2000 standard, “Quality Management System”, recommended for the implementation of quality management systems in AIS/MAP, defines the requirements for the assignment and communication of responsibilities of the personnel providing the service. It also requires top management to make sure that the responsibilities and authorities be well defined and communicated within the organisation.
The aeronautical information services of each State are responsible for providing aeronautical information/data of the quality required through the AIS/MAP personnel of the category and with the equipment necessary to efficiently meet all of their responsibilities.
The provision of quality aeronautical information/data is done based on the criteria established in ICAO Annex 15 – Aeronautical Information Services, Annex 4 – Aeronautical Charts, Doc 8126 – Aeronautical Information Services Manual, Doc 8697 – Aeronautical Chart Manual, and Doc 9674 - World Geodetic System – 1984 (WGS-84).
5.1.2 Evolution of AIS/MAP
The Eleventh Air Navigation Conference defined the role that aeronautical information processing would have within the ATM global operational concept. Upon presenting the seven “components of the concept”, considered as blocks or integrated services for the establishment of the ATM system (airspace organisation and management; aerodrome operations; demand/capacity balancing; traffic synchronisation; conflict management; airspace user operations, and ATM service delivery management), it considered that the “glue” of these components was the management, use, and transmission of data and information, thus the need for the operational ATM to always rely on real-time aeronautical information of high quality and integrity. To this end, not only high levels of preparation and knowledge of AIS/MAP personnel should be defined, but also new responsibilities and functions that will permit an effective transition to aeronautical information management (AIM), and organisational structures that will guarantee change.
Information management will be the basis for the adoption of an increased number of decisions by all ATM community members. The AIM concept requires a broad information environment whose integrity must be guaranteed by quality systems. From its origin, aeronautical information must be produced following quality processes that ensure its availability, relevance, precision, integrity, timeliness, safety, and confidential nature, given its impact on flight safety.
Given the current situation of CAR/SAM AIS/MAP services, and throughout the transition process to the new AIM concept, responsibilities and functions must be gradually taken on, and structures incorporated, based on a process definition that clearly describes the main aeronautical data integrity certification and validation activities, from their origin to their delivery to the end user. AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 14
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 14
AIM will be developed in a totally automated environment; therefore, the responsibilities and functions must be aimed at ensuring the proper level of integrity of the data to be processed and avoiding the entry or provision of raw data from originators that are not authorised by the respective aeronautical or other authorities from the State involved. Human factor studies have shown that the level of integrity provided by manual handling of data is 10-3 at the most. Therefore, maintaining the proper integrity levels requires the elimination of manual data entry.
This guide describes the responsibilities and functions of AIS/MAP units and of the personnel working therein, with a pre-AIM approach, where manual and automated processing coexist, but requiring the existence of quality management systems and automation levels that ensure data integrity. Personnel functions have been divided into general and specific, the latter being assigned to generic positions (e.g., AIS/MAP specialist, AIS/MAP technician) but could be assigned and communicated, depending on the activities being carried out in the area involved.
5.2 ORGANISATION OF AERONAUTICAL INFORMATION SERVICES
5.2.1 Organisational structure
The aeronautical information service will receive or originate, collate or assemble, edit, format, publish/store, and distribute aeronautical information/data concerning the territory of the State, and those areas outside of its territory in which the State is responsible for air traffic services. Aeronautical information will be published as Integrated Aeronautical Information Documentation.
In order to ensure the effective operation of each of the functional stages described in the previous paragraph, the State shall have an appropriate AIS/MAP organisation and provide the AIS/MAP units with the necessary equipment and competent personnel in order to meet the demands and requirements of air operations.
The AIS/MAP structure could vary from one State to the other. By way of illustration, this guide presents several types of AIS/MAP structures, taking into account that the State will be responsible, at all times, for the published information, even if it has delegated the provision of the service to another entity within or outside the aeronautical environment. The structure shown for the transition stage or final implementation of aeronautical information management is just a reference to help understand the scope of the change. ICAO must include in the guidelines and standards under development a recommendation concerning the final definition of a structure in a fully automated environment and applying the AIM concept.
In order to provide a good aeronautical information service within the current environment, the State will do so through the following AIS/MAP units:
• AIS/MAP central office Symbols: • AIS publications office (PUBL) Administrative subordination • Aeronautical mapping (MAP) • International NOTAM office (NOF) Methodological subordination
• Aerodrome AIS unit (AIS/AD) AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 15
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 15
DGCA
AIS/MAP Central Office
AIS Publications Aeronautical Internacional AIS aerodrome Office Mapping NOTAM Office units
Fig. 1- AIS/MAP directly under the Director General of Civil Aviation (DGCA) through the AIS/MAP central office
DGCA
AIS/MAP Central Office
Air Navigation Services
AIS Publications Aeronautical International AIS aerodrome Office Mapping NOTAM Office units
Fig. 2 - AIS/MAP services are provided by a navigation service entity, under the responsibility of the Director General of Civil Aviation.
AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 16
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 16
DGCA
AIS/MAP Central Office
AIS Publications Aeronautical Office Mapping
Air Navigation Services
International AIS aerodrome NOTAM Office units
Fig. 3 - AIS Publications and Mapping services fall under the Director General of Civil Aviation, and the NOTAM and aerodrome AIS services are rendered by the Air Navigation Service entity, under its responsibility.
DGCA
AIM Central Office
Air Navigation Services
Central AIS/MAP data base unit
AIP NOTAM SUP MAP PIB AIC FPL
ARO/AIS/MET aerodrome units
AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 17
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 17
Fig. 4 - Possible AIS/MAP structure during the transition to AIM.
5.2.2 Organisational functions of AIS/MAP units
AIS/MAP Central Office
The AIS/MAP Central Office will have the following functions:
a) Respond, on behalf of the State, to the establishment and/or modification of ICAO aeronautical information SARPS; b) Respond, on behalf of the State, for the supply of the aeronautical information/data contained in the AIP, AIP supplements, and Aeronautical information circulars, as well as for the maintenance and ongoing update of AIS/MAP databases; c) Verify and validate raw data supplied by other national aeronautical authorities or duly authorised units; d) Validate and certify the aeronautical information/data distributed through the integrated documentation (AIP, AIP supplements, and Aeronautical information circulars); e) Provide guidance for the investigation and development of new systems in the area of aeronautical information services, in keeping with the evolution dictated by ICAO; f) Direct, provide advice on, and control, the gradual implementation of technological developments in the area of aeronautical information services; g) Conduct and control the implementation of Quality Management Systems in AIS/MAP services; h) Organise, direct, regulate, and control the operation of the AIS/MAP service in order to reach high levels of safety; i) Establish the necessary procedures to ensure the effective verification, validation and certification of the aeronautical data supplied, and a high level of integrity of the same; j) Maintain close coordination with the AIS/MAP services of other States. k) Define the training and human resource policy in the AIS/MAP, ensuring a high level of knowledge on the new systems.
AIS Publications and Aeronautical Mapping Office
The AIS Publications and Aeronautical Mapping Office will have the following functions:
a) Comply with and apply the national and international regulations that ensure the effective operation of the Aeronautical Information Service in terms of Publications and Aeronautical Mapping; b) Verify and control the quality of the raw aeronautical data supplied, based on the defined quality requirements; c) Verify and control the quality of the information contained in the elements of the Integrated Aeronautical Information Documentation, including aeronautical charts; d) Produce, maintain and update the relevant elements of the Integrated Aeronautical Information Documentation: - the AIP and its amendments; - AIP supplements; - the AIC; - Checklists of AIP pages, supplements, and AICs, and - Monthly list of valid NOTAMs; AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 18
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 18
e) Produce, maintain and update the aeronautical charts contained in the AIP, according to the established requirements; f) Maintain the AIS/MAP database updated; g) Maintain the AIS web site updated; h) Verify the quality and complete the data in NOTAM issuance requests; i) Process NOTAM requests originating in the office; j) Apply and maintain a quality management system to ensure the continuous improvement of the latter; k) Maintain a direct and efficient link with related technical services responsible for providing raw data, with the directors of the aeronautical authority, State mapping agencies, the international NOTAM Office, aerodrome AIS units, and military institutions, with a view to the verification, validation, processing, update, provision, and transmission of aeronautical information/data; l) Maintain up to date the database on publication service users, and their statistics; m) Prepare the packaging and delivery, and distribute the corresponding aeronautical information to amendment services; n) Ensure aeronautical data integrity through their storage and electronic supply; o) Keep the stocks of valid pages of the AIP, its SUPPs, and AICs updated; p) Keep foreign Aeronautical Information Publications, their Supplements, AICs, and NOTAM monthly summaries updated; q) Provide an efficient aeronautical information advisory and consultation service; r) Market the AIS/MAP products; s) Comply with filing parameters; t) Maintain the control of, and keep updated, the records established for the Office, and monitor compliance with quality indicators; and u) Obtain the necessary inputs to ensure the uninterrupted operation of the Office.
International NOTAM Office
The International NOTAM Office will have the following functions: a) Comply with, and apply, the national and international regulations that ensure the effective operation of the Aeronautical Information Service in terms of NOTAMs; b) Ensure the international exchange of NOTAMs; c) Verify the quality of, and complete, the raw data provided in the NOTAM issuance requests that are received; d) Verify, validate, and control the quality of the texts published in the NOTAMs, and those distributed by the Office concerning our AIS area of responsibility; e) Disseminate, with technical professionalism, the necessary NOTAM information, as well as the NOTAM checklists of the corresponding series, in order to contribute to the safety, regularity, and efficiency of international air navigation; f) Maintain strict control over national and foreign NOTAMs recorded in the NOTAM data bank; g) Verify and validate the foreign NOTAMs received at the office in order to ensure their entry in the dynamic database; h) Maintain a direct link with other foreign NOTAM offices in order to ensure the verification and validation processes, as well as the integrity of the data received and stored. i) Verify, on a monthly basis, the content of the foreign NOTAM checklists as compared to the NOTAMs filed in the data bank, and proceed to their update; j) Maintain a direct and efficient link with related technical services responsible for providing raw data for dissemination, with the directors of the aeronautical authority, the AIS Publications Office, and Aerodrome AIS units, with a view to the verification, validation, processing, update, provision, and transmission of aeronautical information/data; k) Keep the NOTAM data bank and its static databases updated; AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 19
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 19
l) Apply and maintain a quality management system, and ensure its continuous improvement; m) Provide an efficient and uninterrupted 24-hour service, including aeronautical information advisory and consultation services; n) Maintain updated all the elements of the national and foreign integrated documentation used by the technical personnel of the NOTAM Office; o) As soon as the Office receives information from foreign NOTAM Offices, relay Navigation Advisory and other NOTAMs of interest to air operations to the military institutions and other units that require it; p) Comply with filing parameters; q) Maintain control over, and update, the records established by the Office, and monitor compliance with the quality parameters, and r) Obtain the necessary inputs to ensure the uninterrupted operation of the Office.
AIS aerodrome unit
These AIS units will be established for the provision of pre-flight information at international airports, combining their functions with those of the air traffic services reporting office (ARO) and the aerodrome meteorological office (MET). Aeronautical information management (AIM) must incorporate, at all levels, the management, structure, provision, and control of all the critical information relevant to air traffic management (ATM). AIM must manage the aeronautical and meteorological information, flight plans, airspace configuration, and the status of CNS/ATM systems in real time.
The aerodrome AIS unit will have the following functions:
a) Comply with, and apply the national and international regulations that ensure the effective operation of the Aeronautical Information Service in terms of pre-flight and post-flight information, and flight plan processing, when applicable; b) Provide an efficient pre-flight and post-flight information service, according to the established requirements and in an automated and integrated environment, facilitating self-briefing of personnel in charge for operations; c) Prepare the Pre-flight Information Bulletins (PIB) for domestic and international operations originating at its airport; d) Verify and control the quality of the data in PIB texts provided to customers; e) Receive and process the flight plans of domestic and international operations originating at its airport; f) Manage the integrated AIS/MAP database efficiently. g) Verify the quality of, and complete, the raw aeronautical data, according to the established quality requirements before processing the corresponding NOTAM issuance request; h) Process NOTAM requests that correspond to its area of coverage; i) Keep all of the elements of the national and foreign integrated documentation used by the technical personnel of the unit updated; j) Provide aeronautical information advisory and consultation services, supported by the aeronautical information/data available in the AIS/MAP database and in the integrated system; k) Maintain a direct and efficient link with the directors of the aeronautical authority who are responsible for validating and certifying aeronautical data, the AIS Publications Office, the International NOTAM Office, and the related technical services in charge of providing raw data; AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 20
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 20
l) Apply and maintain a quality management system to ensure its continuous improvement; m) Comply with filing parameters; n) Maintain the control of, and update, the records established by the unit, and monitor compliance with quality parameters, and o) Obtain the necessary inputs to ensure the uninterrupted operation of the unit.
5.3 RESPONSIBILITIES AND FUNCTIONS OF AIS/MAP PERSONNEL
5.3.1 Assignment of responsibilities and functions
Any AIS/MAP organisation that has a quality management system in place or is planning to implement one must pay special attention to the definition of responsibilities and functions, as well as to communicating them within the organisation. The definition and assignment of functions and responsibilities are essential from the moment of the implementation and planning of quality objectives, which must be established in the relevant functions and levels within the organisation.
In order for the AIS/MAP services to operate effectively and in keeping with the defined requirements, it will need to have highly qualified personnel in sufficient numbers. In the current environment, the AIS/MAP personnel working in any of the functional areas of the aeronautical information and mapping service shall have the skills and competencies required to perform the assigned functions, which require a high level of knowledge of data quality and management requirements in order to fully guarantee an operational ATM from the point of view of the information to be provided.
With the introduction of the AIM concept, maintaining data integrity is crucial for the development of operations and the operational ATM in general. Therefore, the functions and responsibilities of AIS/MAP personnel, from management to the aerodrome unit, including the personnel and authorities in charge of providing raw data, must clearly express their responsibility with respect to data management, and consider as many verification and validation activities as possible in order to avoid errors in the data and, thus, the loss of integrity.
5.3.2 Aeronautical Information and Mapping Service personnel
For purposes of an effective performance of the AIS/MAP unit, a series of responsibilities and functions have been defined in this Guide for guidance purposes. A series of positions related in general terms to the structures proposed under item two of this guide have been designed in order to get a better description.
The identified positions are divided into two groups, managerial and technical-operational, as follows:
AIS management: • Head of AIS/MAP Central Office • Head of the AIS Publications and Mapping Office • Head of the International NOTAM Office • Head of the Aerodrome AIS Unit
Technical-operational: • AIS/MAP specialist • AIS/MAP technician
AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 21
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 21
5.3.3 Functions, job description, responsibility, and requirements
Head of the AIS/MAP Central Office
FUNCTION
Plan, organise, direct, and monitor the compliance of each functional stage of the aeronautical information service in its units. Establish, apply, and propose modifications to ICAO and State standards and recommendations concerning AIS/MAP issues. Direct and advise on the gradual implementation of technological developments. Establish the procedures and methods required to ensure low costs and compliance with the quality requirements related to the aeronautical data to be provided, with the respective verification, validation, and certification activities, and have an influence on personnel training in order to achieve continuous improvements in their professional qualifications.
JOB DESCRIPTION
a) Plans, directs, and coordinates the organisation and execution of aeronautical information recording, updating, analysis, preparation, and dissemination in the unit under his/her responsibility. b) Prepares the work programmes and task assignments to be carried out by the personnel under his/her responsibility, taking into account the corresponding priorities. c) Coordinates and monitors the activities of his/her subordinates, defines the guidelines to follow, and verifies their compliance. d) Ensures compliance with the standards, regulations, and procedures that regulate the provision of aeronautical information and mapping services. e) Establishes and applies procedures to ensure the verification and validation of the aeronautical data provided. f) Verifies and validates the quality of aeronautical data, according to the defined quality requirements, of the information contained in the elements of the integrated documentation. g) Certifies the aeronautical information publications and aeronautical charts to be provided to the end user. h) Controls the constant updating of the AIS/MAP database. i) Coordinates with other civil aviation technical units, public, private and international entities, the reception, provision, and reliability of aeronautical information and charts. j) Instructs the personnel on the work methods, responds to and resolves queries, and provides guidance on the performance of tasks. k) Responds and resolves queries and related problems raised by officials, air crews, entities and users, on matters of his/her competence. l) Analyses and formulates recommendations on proposed standards and procedures of aeronautical information systems and promotes their application. m) Coordinates and promotes, together with the relevant areas, training programmes for the personnel in his/her unit. n) Prepares, revises, and updates technical manuals related to aeronautical information services. o) Participates in work committees and national and international meetings with the purpose of evaluating and coordinating aspects related to the functions under his/her competence. p) Prepares the draft budget for the unit, and monitors its implementation. q) Evaluates the performance of the personnel under his/her responsibility, and coordinates promotions, transfers, disciplinary actions, etc., with the corresponding unit. r) Prepares complicated technical reports on the activities carried out, and keeps the Head informed about management levels.
AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 22
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 22
s) Reviews and drafts technical reports on the activities carried out in his/her unit. t) Authorises the requests for materials and equipment submitted by the units under his/her responsibility. u) Takes care of the administrative matters of the unit under his/her responsibility. v) Performs related tasks as necessary.
RESPONSABILITY
Responds, on behalf of the State, for the provision of quality aeronautical information/data published in the AIP, aeronautical information circulars and aeronautical charts, as well as for the maintenance and constant update of AIS/MAP databases; the establishment of the international exchange of publications and NOTAMs, the application of implemented quality processes and procedures, and activities related to the verification, validation, and certification of integrated documentation.
REQUIREMENTS
a) Have approved Basic Course AIS/021. b) Have a minimum of five years of experience in AIS/MAP. c) Have higher-level studies. d) Master operational English in Level 3.
Head of the AIS Publications and Mapping Office
FUNCTION
Plan, organise, direct, and control the reception or origination, collation or assembly, editing, formatting, publication/storage, and distribution of aeronautical information/data concerning the State, through the integrated aeronautical information documentation, with the exception of NOTAMs and pre-flight bulletins. Apply and require the necessary procedures and methods to ensure low costs and compliance with quality requirements concerning aeronautical data to be provided, thus ensuring their integrity, and have a bearing on personnel training and motivation, for purposes of the ongoing improvement of their professional qualifications.
JOB DESCRIPTION
a) Complies with, and applies, the national standards and regulations that guarantee the effective operation of the aeronautical information service in terms of aeronautical publications and charts. b) Verifies and controls the quality of aeronautical data in aeronautical publications and charts, according to defined quality requirements. c) Verifies and controls the quality of information contained in the elements of the AIS integrated documentation included in aeronautical charts. d) Validates the information to be published as elements of the integrated documentation, prior to its certification by the aeronautical authority. e) Maintains close contact with raw data providers and mapping entities, the NOTAM Office, and aerodrome AIS units. f) Applies and controls the quality processes and procedures implemented in the area, and evaluates their efficacy. g) Controls the constant updating of the relevant elements of the integrated documentation and aeronautical charts. h) Ensures and controls the ongoing update of the AIS/MAP database and the AIS web site. i) Makes sure that the integrated documentation from abroad is maintained up to date. AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 23
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 23
j) Supervises and controls the packaging and delivery of aeronautical information for its distribution. k) Updates the user database where the exchange with the State is recorded and controlled. l) Makes sure that an efficient aeronautical information advisory and consultation service is provided. m) Applies the whole recording system to ensure the traceability of aeronautical information/data. n) Promotes the marketing of AIS/MAP products, reports on the accounting and financial statements of the office, and prepares statistical reports on publications. o) Instructs the personnel under his/her responsibility on working methods, responds to and resolves queries and problems that arise, and provides guidance on the fulfilment of tasks. p) Proposes and organises personnel training activities based on individual and collective needs. q) Makes sure that the personnel under his/her responsibility perform their activities in keeping with their functions and work content. r) Issues the necessary indications to ensure the provision of the service and compliance with existing legislation. s) Prepares complicated technical reports on the activities carried out, and keeps the Head informed about management levels. t) Evaluates the performance of the personnel under his/her responsibility. u) Secures the inputs and means required for the proper operation of the office.
RESPONSIBILITY
Responds for the provision of the quality aeronautical information/data published in the AIP, AIP supplements, and aeronautical information bulletins, as well as for the maintenance and constant updating of AIS/MAP databases; the updating of the integrated documentation from abroad, and the application of the implemented quality processes and procedures, including the respective verification and validation activities.
REQUIREMENTS
a) Have approved Basic Course AIS/021 b) Demonstrate suitability, skills and capability c) Have higher-level studies d) Master operational English in Level 4
Head of the International NOTAM Office
FUNCTION
Plan, organise, direct, and control the reception, collation or assembly, editing, formatting, publication/storage, and distribution of aeronautical information/data concerning the State, through the NOTAMs distributed at national and international level. Apply and require the necessary procedures and methods to ensure compliance with quality requirements concerning aeronautical data to be provided, thus ensuring their integrity, and have a bearing on personnel training and motivation, for the ongoing improvement of their professional qualifications.
JOB DESCRIPTION
a) Complies with, and applies, the national and international standards and regulations that ensure the effective operation of the aeronautical information service in terms of NOTAMs. AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 24
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 24
b) Verifies and validates raw information/data received at the NOF from the originators for the issuance of the respective NOTAMs. c) Verifies and controls the quality of data texts published through NOTAMs, concerning the State area of responsibility. d) Controls the NOTAM distribution process and the respective checklists, according to the series. e) Maintains strict control of national and foreign NOTAMs that enter the databases. f) Maintains a direct and efficient link with related technical services in charge of providing raw data for processing, with the directors of the aeronautical authority, AIS Publications and Mapping Office, and aerodrome units, for the processing, updating, provision, and transmission of NOTAM information. g) Controls the updating of NOTAM databases and their operation. h) Provides advisory and consultation services to the personnel of aeronautical administrations. i) Controls and guarantees the relay of NOTAMs related to navigation advisories to military and other entities that so require. j) Apply the quality procedures implemented in the Office to each of the defined activities and processes, evaluating their efficacy. k) Requires compliance with the filing and statistical parameters of the Office. l) Monitors compliance of quality indicators and acceptance criteria, reflecting it in the established records. m) Manages the inputs, equipment, and documents required to ensure the uninterrupted operation of the Office. n) Advises the aircrews and technical personnel on the performance of their functions in everything related to the specialty. o) Instructs the personnel under his/her responsibility on working methods, and responds to and resolves all queries and problems that arise, providing guidance on the fulfilment of tasks. p) Proposes and organises personnel training activities based on individual and collective needs. q) Makes sure that the personnel under his/her responsibility perform their activities in keeping with their functions and work content. r) Issues the necessary indications to ensure the provision of the service and compliance with the existing legislation. s) Prepares complicated technical reports on the activities carried out, and keeps the Head informed about management levels. t) Evaluates the performance of the personnel under his/her responsibility.
RESPONSIBILITY
Responds for the supply and quality of State NOTAM information, as well as for the maintenance and ongoing update of the NOTAM database; the updating of the integrated documentation from abroad; the application of the implemented quality processes and procedures, including the respective verification and validation activities.
REQUIREMENTS
a) Have approved Basic Course AIS/021 b) Demonstrate suitability, skills and capability c) Have advanced-level studies d) Master operational English in Level 3 AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 25
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 25
Head of the aerodrome AIS unit
FUNCTION
Plan, organise, direct, and control the selection, drafting, formatting, and distribution of pre-flight information bulletins (PIB) related to his/her area of responsibility. Apply and require the necessary procedures and methods to ensure compliance with quality requirements concerning aeronautical data to be provided, thus ensuring their integrity. Control and ensure the quality of PIB data, and have a bearing on personnel training and motivation for the ongoing improvement of their professional qualifications. If necessary, ensure the processing of operator flight plans (FPLs), and manage the integration of AIS and MET databases for the provision of the pre-flight information service.
JOB DESCRIPTION
a) Complies with, and applies, national and international standards and regulations that ensure the effective operation of the pre-flight and post-flight information service from the aerodrome AIS units. b) Verifies and controls the raw information/data received from the originators for the generation of the corresponding NOTAM issuance requests concerning the aerodrome and its surroundings. c) Verifies and controls the quality of data in the PIBs. d) Controls the processing of FPLs and related messages. e) Maintains strict control over national NOTAMs issued with respect to his/her area of responsibility. f) Maintains a direct and efficient link with the related technical services of the respective aerodrome that are responsible for providing the raw data to be processed, with the directors of the aeronautical authority, the AIS Publications and Mapping Office, and other aerodrome units, for purposes of the verification, validation, update and distribution of information. g) Controls the operation of the integrated databases in order to facilitate self-briefing to operators. h) Provides advisory and consultation services to flight operations personnel. i) Applies the quality procedures implemented in the unit to each of the defined activities and processes, evaluating their efficacy. j) Requires compliance with the filing and statistical parameters of the unit. k) Monitors compliance with quality indicators and acceptance criteria, reflecting it in the established records. l) Manages the inputs, equipment, and documents required to ensure the uninterrupted operation of the Office. m) Advises pilots and technical personnel on the fulfilment of their functions as related to the specialty. n) Instructs the personnel under his/her responsibility on working methods, responds to and resolves queries and problems that arise, providing guidance on the fulfilment of their tasks. o) Proposes and organises personnel training activities, based on individual and collective needs. p) Makes sure that the personnel under his/her responsibility carry out their activities, in keeping with their functions and work contents. q) Issues the necessary indications to ensure the provision of the service and compliance with existing legislation. r) Prepares complicated technical reports on the activities carried out, and keeps the Head informed on management levels. s) Evaluates the performance of the personnel under his/her responsibility. AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 26
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 26
RESPONSIBILITY
Responds for the supply of pre-flight and post-flight information services in relation to his/her area of coverage within and outside of the State, for the updating of national and foreign integrated documentation, and the application of the implemented quality processes and procedures, including the respective verification and validation activities.
REQUIREMENTS
a) Have approved Basic Course AIS/021 b) Demonstrate suitability, skills and capability c) Have higher-level studies d) Master operational English Level 4
AIS/MAP specialist
The AIS/MAP specialist position may be considered as a job by designation, which can be filled by personnel with experience in AIS/MAP and, especially, in the specific area in which they work. The AIS/MAP specialist may obtain this category after approving a specialisation course within the AIS/MAP. Its main functions include supervision and control tasks, and the support provided to the Head of the unit, who delegates to the AIS/MAP specialist technical activities related to the verification, validation, and control of all those operational aspects that have a direct impact on product or service results. He/she is also trained and has the skills to fulfil the functions of AIS/MAP technician. In those units that operate 24 hours without interruption, the AIS/MAP specialist may act as shift supervisor, depending on the structure.
FUNCTION
Supervise and control the effective compliance of each functional stage of the aeronautical information service in the respective units. Direct working groups and projects within the AIS/MAP organisation, in order to ensure the gradual implementation of technological developments. Apply the necessary procedures and methods to ensure low costs and the compliance of quality requirements related to aeronautical data to be provided and the respective verification and validation activities.
JOB DESCRIPTION
a) Supervises and coordinates the fulfilment of aeronautical information/data recording, updating, analysis, production, and dissemination activities by the personnel under his/her responsibility. b) Applies the standards, regulations, and procedures that regulate the provision of aeronautical information and mapping services. c) Supervises verification activities conducted by the personnel under his/her responsibility, and validates them prior to the production of the elements of the integrated documentation and aeronautical charts. d) Supervises and verifies the quality of the aeronautical data supplied, and reports detected anomalies to the Head of the unit or to the originators. e) Supervises and controls the ongoing updating of AIS/MAP. f) Applies the working methods, together with the respective personnel, and resolves the problems that arise, providing the corresponding guidance. g) Participates in work and research committees with the purpose of evaluating and coordinating aspects related to the functions of the unit. AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 27
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 27
h) Provides training programmes in relevant areas to the personnel of the unit under his/her responsibility. i) Prepares technical reports on the activities carried out and keeps the Head informed of management levels. j) Assists and replaces the Head of the Unit in the performance of his/her tasks and represents him/her when so required. k) Fulfils tasks related to AIS/MAP activities and processes, as necessary.
RESPONSIBILITY
Responds, through supervision and control activities, for the supply of quality aeronautical information/data published in the integrated AIS documentation and aeronautical charts, and for the application and control of the implemented quality processes and procedures and the relevant verification and validation activities, in any of the AIS/MAP functional areas.
REQUIREMENTS
a) Have approved Basic Course AIS/021. b) Have a minimum of two years of experience in the AIS/MAP c) Have intermediate- or higher-level studies d) Master operational English in Level 3 (if working in an aerodrome AIS unit, an operational level 4 is required)
AIS/MAP technician
The AIS/MAP technician is the person designated within the AIS process to provide the aeronautical information service. Each organisation, depending on its structure, must have sufficient technical personnel in order to ensure an uninterrupted service, paying special attention to training and re- qualification of these personnel. In aeronautical information management, in a fully computerised environment, with real-time exchange and provision of information and high levels of data integrity, the aeronautical data verification and validation activities are performed by all of the AIS/MAP personnel, without discrimination, and the AIS/MAP technician is the key person in this chain.
The AIS/MAP technician must have the same training and instruction as the AIS/MAP specialist, the only difference being the years of experience and the delegation of responsibilities by the Head of the unit. In the operational ATM environment, the level of knowledge and skills must be the highest for any person working in the AIM. Therefore, it is not the best idea to create several levels of subordination depending on the functions and tasks.
FUNCTION
Effectively implement each of the functional stages of the aeronautical information service in the respective units. Participate in work groups and projects within the AIS/MAP organisation in order to ensure the gradual implementation of technological developments. Apply the necessary procedures and methods to ensure compliance of quality requirements related to the aeronautical data to be supplied, with the respective verification and control activities. AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 28
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 28
JOB DESCRIPTION
a) Performs aeronautical information/data recording, updating, analysis, production, and dissemination activities, through the integrated AIS documentation package. b) Applies the standards, regulations, and procedures that regulate the provision of aeronautical information and mapping services. c) Performs his/her functions applying the quality procedures implemented in the unit. d) Verifies the quality of the supplied aeronautical data, and reports detected anomalies to the Head of the unit or to the originators. e) Manages the AIS/MAP database, ensuring the constant updating of stored data for their subsequent retrieval and use. f) Resolves problems that arise, applying the corresponding working methods and indications. g) Participates in working and research committees with the purpose of evaluating and coordinating operational aspects of the unit. h) Provides an efficient aeronautical information advisory and consultation service to aeronautical authorities and flight operations personnel. i) Participates in the training activities scheduled in his/her area of performance in order to improve his/her technical-professional level in keeping with technological developments. j) Carries out complicated tasks, records them, and keeps the Head informed about management levels. k) Applies coordinated initiatives in order to improve the quality of the service being provided. l) Performs tasks related to AIS/MAP activities and processes, as necessary.
RESPONSIBILITY
Responds for the reception, collation or assembly, editing, formatting, publication/storage, and distribution of aeronautical information/data about the territory of the State, up to the boundaries of the corresponding flight information region. Thoroughly verifies and controls the aeronautical data supplied, and handles them in such a way that they are available as promptly as possible for all flight operations and air traffic service personnel, with the required quality and integrity. Applies the quality processes and procedures implemented in each of the AIS/MAP functional areas.
REQUIREMENTS
a) Have approved Basic Course AIS/021 b) Have intermediate- or higher-level studies c) Master operational English Level 3 (if working in an aerodrome AIS unit, operational Level 4 is required)
6. Knowledge and competencies required from AIS/MAP specialists
General knowledge required from AIS/MAP specialists:
a) Knowledge of the national legislation, AIS procedural manuals, instructions and other regulatory documents. b) Knowledge of microcomputer operation, the Windows environment, text and image processing, Internet Explorer, networking, and databases. AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 29
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 29
c) Full knowledge of the elements of the integrated aeronautical information documentation and its specifications. d) Knowledge of ICAO documentation concerning AIS/MAP. e) Adequate knowledge of the Spanish and English languages to perform the respective tasks. f) Specific aeronautical knowledge acquired in Basic Course AIS/021. g) Knowledge and application of quality management system procedures that describe AIS/MAP activities and processes.
Specific knowledge of the NOTAM specialist:
a) Master the means and methods to receive and evaluate aeronautical information/data for the issuance of NOTAMs. b) Code information in keeping with the NOTAM code and selection criteria. c) Prepare NOTAM texts, using the uniform abbreviated phraseology. d) Verify and control the quality NOTAM texts published in the NOF. e) Control the updating and quality of national and foreign NOTAMs recorded in NOTAM data banks. f) Update and manage the static and basic data contained in the NOTAM data bank. g) Prepare a monthly checklist of valid NOTAMs. h) Update all the elements of the national and foreign integrated documentation. i) Interpret aeronautical charts. j) Provide advisory and consultation services regarding national and foreign NOTAMs. k) Maintain the exchange of NOTAM information with other NOFs, as well as with the rest of State AIS/MAP units and related technical services.
Specific knowledge of the aerodrome ARO/AIS specialist:
a) Be aware of, and maintain control over, valid national NOTAMs concerning the aerodrome and the coverage area in general. b) Be aware of the local conditions at the aerodrome and its surroundings that do not require the initiation of a NOTAM for completing the briefing. c) Process the corresponding NOTAM issuance requests. d) Update all the elements of available national and foreign integrated documentation. e) Identify the different types of pre-flight information bulletins (PIBs) and their use. f) Prepare the different types of PIBs. g) Verify and control the quality of PIB texts. h) Provide the pre-flight and post-flight information service. i) Interpret the aeronautical charts and use them in the briefing and in the drafting of PIBs and FPLs. j) Maintain and update self-briefing boards. k) Provide advisory and consultation services through briefings to the crews and flight operations personnel. l) Advise the crews and operations personnel on the completion of flight plans (FPLs). m) Receive and send flight plans and related messages. AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 30
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 30
Specific knowledge of the publications specialist:
a) Collate, edit, format, and distribute/store the integrated aeronautical information documentation. b) Verify the quality of aeronautical information/data to be published according to data quality requirements. c) Classify the information received, and identify and select the type of element of the integrated documentation to be published. d) Identify the origin of the raw information/data authorised for publication by the aeronautical authority. e) Keep the AIS integrated documentation package updated at all times. f) Update the Publications Service user database and its statistics. g) Prepare the delivery and packaging of aeronautical information for distribution to users. h) Interpret aeronautical charts. i) Sell the AIP and bill for the annual amendment service. j) Maintain the historical file and records of the overall amendment process. k) Provide advisory and consultation services. l) Process the corresponding NOTAM issuance requests. m) Maintain an effective link with AIS/MAP units of other States, national AIS units, and related technical services.
Specific knowledge of the aeronautical mapping specialist:
a) Identify the different types of aeronautical charts. b) Verify the quality of aeronautical information/data to be published in the charts. c) Edit and update the aeronautical charts. d) Maintain and update the chart database. e) Know and apply computer programmes for the production and editing of charts. f) Know and manage geographical information systems (GIS). g) Know the details and specifications concerning aeronautical charts. h) Know the specifications concerning the WGS-84. i) Know the aeronautical data quality requirements.
Competencies of AIS/MAP specialists:
Communication: Provide clear and concise information to, and obtain information from, individuals of different levels, backgrounds or interests, be capable of clearly conveying both oral and written information (behaviours to develop: Verify the information collected, collect different information from different sources on a given topic).
Excellence: Perform the tasks seeking the highest level of quality, and the way to improve previous performances (behaviours to develop: Constantly seek ways of improving activities, convey high expectations regarding work excellence to peers, show interest in the continuous improvement of work effectiveness, motivate others to attain goals or obtain performance improvements). AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 31
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 31
Resistance to stress: maintain emotional stability and the level of efficacy and efficiency under conditions of pressure, opposition, disagreement, and difficulties or failures, releasing stress in a way that is acceptable to the rest (behaviours to develop: Keep calm in emergencies or stressing conditions, defend its own criteria or decisions despite existing pressures, listen to customer complaints, and answer politely).
Planning/organisation: Define priorities; establish the necessary action plans to attain the established objectives with budget; distribute resources, define intermediate goals and contingencies that may arise, establish timely control and follow-up measures (behaviours to develop: Foresee the needs of the team or department when planning for the achievement of objectives, foresee the resources (technical, human, and financial) necessary to reach the objectives within the established timeframes, plan its own time and that of his/her collaborators, establish the objectives to be attained by others, defining priorities, deadlines, and possible deviations so that they may be attainable, make sure that the work and the activities are carried out as foreseen and within the established timeframes). AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 32
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 32
Appendix 1 – Example of a selection and training flow chart
Selection
Basic training
Test period Evaluation
Not approved Approved
Area assignment
Evaluation
Not approved Approved
Work flow
Ongoing evaluation
Not satisfactory Satisfactory
Professional training AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 33
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 33
Appendix 2 – Example of a trainee evaluation reporting form WEEK: Trainee: Instructor/Official: Position: Date:
Pre-flight information and flight plan acceptance 1 2 3 4 5
Level of understanding of information material Level of understanding of flight planning requirements (national/international) Clear understanding of pilot requirements Awareness of technical responsibilities Use of standard information Proper management of errors and data omissions
Flight plan processing and message handling 1 2 3 4 5
Proper authentication of processed messages Proper addressing of messages Standard flight plans Use of the proper procedures Timely and precise distribution of messages Efficient use of PDAIs Military addressing ZP procedures
Phraseology and communications 1 2 3 4 5
Use of standard phraseology Clear and concise oral expression Accommodates information style to receiver Confident oral expression; improvises if necessary
Handling of equipment 1 2 3 4 5
Information system Telephone/PABX Fax Failure reporting Frequency management
AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 34
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 34
Knowledge of the airspace/geography 1 2 3 4 5
Classes of airspace Prohibited, restricted, and dangerous areas Areas of responsibility Sites
Local documents and procedures 1 2 3 4 5
Knowledge of information documents Local instructions Maps and charts Contingency plan
Coordination 1 2 3 4 5
Coordination Handover/transfer Other agencies Abnormal situations Keeps the supervisor informed
Work load management 1 2 3 4 5
Task prioritisation Promptness and precision Maintains the supervisor informed
Team work 1 2 3 4 5
Cooperation and team work
AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 35
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 35
Customer service 1 2 3 4 5
Public relations Courtesy Enthusiasm
Comments by the trainee
Comments by the training official
Areas identified as needing additional work
Action plan for corrective training
Signature of trainee and date: Signature of training official and date:
This means that both parties are in agreement with the corrective plan AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 36
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 36
Instructions for using this form
• This form must be completed: at the end of each training week
For weekly evaluations:
• A rating of 3-5 will be considered satisfactory. • A rating of 1-2 will be considered as not satisfactory and a corrective action plan will have to be implemented.
For extraordinary evaluations:
• A rating of 3-5 means approval. • A failing rating (i.e., 1 or 2) means that a formal corrective action plan might be required (subject to management approval). Following corrective action and a second evaluation, non-compliance can give rise to a recommendation of cancellation.
AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 37
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 37
Appendix 3 – Example of a performance evaluation form
NAME OF EMPLOYEE: POSITION:
ENTITY: PLACE:
REPORTS TO: DATE OF APPOINTMENT:
EVALUATION PERIOD: FROM...... TO......
INSTRUCTIONS
A formal performance evaluation must be done at least once a year, and a performance revision at least in the middle of the evaluation period. Performance must be evaluated based on the annual objectives established jointly by the member of the staff and the manager/supervisor at the beginning of the evaluation period and/or on the main result areas defined in the job description of the employee. The employee and the manager/supervisor, before the interview and separately, should do their own evaluation of the performance, training, and development requirements. Once the evaluation comments have been made and the evaluation has been formally reviewed, a copy of the completed form should be sent to the personal file of the employee. Two copies of the completed form should be made: one will stay with the employee, and the other will be kept in his/her personal file. Access will be strictly granted whenever there is a specific need to see the information. The forms may be destroyed TWO years after the evaluation date.
PERFORMANCE RATING
1. Outstanding Consistent and outstanding achievement of performance objectives. 2. Superior Consistent achievement of objectives, frequently above competence level. 3. Satisfactory Fully competent; acceptable achievement of performance objectives. 4. Adequate Performance does not always meet the required standards. Employees who have been promoted in the last six months and who could be considered as beginners in this role should be classified at this level. 5. Non- Performance is normally below the minimum acceptable level. Frequent satisfactory non-achievement of performance objectives. The employee should be participating in a discipline advisory process. AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 38
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 38
PERFORMANCE EVALUATION
RESULTS OF THE COMPLIANCE WITH OBJECTIVES AND PLANS
These are the objectives and/or main result areas agreed upon at the beginning of the evaluation period. These should be transferred from the agreed performance work sheet, which should be attached to this document.
COMMENTS/PERFORMANCE OBJECTIVES/PLANS RATING INDICATOR 1.
2.
3.
4.
5
6.
PERFORMANCE RESULTS
COMMENTS/PERFORMANCE PERFORMANCE ACTIVITIES RATING INDICATOR Quality of work
Creativity and initiatives
Knowledge of the work being performed
AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 39
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 39
PERSONAL ATTRIBUTES
These are factors to be considered in the performance and/or professional development of the individual.
1) List those characteristics that will contribute to the success of the evaluated individual
2) List those characteristics that require further development or reinforcement
TRAINING AND DEVELOPMENT
COMMENTS RATING
PARTICIPATION IN TRAINING ACTIVITIES ¿What training or development activities have been carried out during the year? (Name specific programmes or activities.)
APPLICATION OF TRAINING RESULTS How does the employee apply the acquired knowledge in the daily activities?
TRAINING REQUIREMENTS FOR COMPLETENESS ¿What training and development do you think you will need in the next 12 months?
ORGANISATIONAL IMPROVEMENTS
COMMENTS RATING
IMPROVEMENTS IN THE WORK POSITION OR AREA
ORGANISATION OF THE WORK POSITION
AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 40
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 40
ACKNOWLEDGMENTS
Any acknowledgment of performance results during the evaluation period will be recorded.
1) List the acknowledgments received.
TRAINING AND DEVELOPMENT OBJECTIVES AGREED FOR (indicate the perIod)
As a result of the discussion, describe in detail the development objectives agreed upon.
OBJECTIVE PLACE DATE PRIORITY
PERFORMANCE SUMMARY 1 2 3 4 5 See the detailed definitions of each performance rating on page 1. General performance rating:
REMARKS BY THE SUPERVISOR/MANAGER
Remarks will refer to the performance evaluation and the conversations held during the interview.
REMARKS
RECOMMENDATIONS
MANAGER/SUPERVISOR Name Position
Signature Date
AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 41
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 41
REMARKS BY THE EMPLOYEE
The employee will make comments if in disagreement with the evaluation, and must explain his/her arguments.
EMPLOYEE Name Position
Signature Date
AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 42
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 42
Appendix 4 – Training plan. Example of training checklists
Issuance of NOTAMs
Initials of on- Competent Initials of Topics Date the-job training (yes) trainee instructor Reception of the request for issuance Verification of the information received Collation of information Consultation with the originator, if necessary Publication of NOTAM Use of the NOTAM format Validation of the NOTAM before distribution Use of addressing for distribution Storage/filing of NOTAM
Update of statistical information in the database
Initials of on- Competent Initials of Topics Date the-job (yes) trainee instructor Reception of aeronautical data Verification of data source Classification of aeronautical data Verification of data Consultation with the originator or document, if necessary Entry and/or update of data Validation of the operation performed
Update of foreign integrated documentation
Initials of on- Competent Initials of Topics Date the-job (yes) trainee instructor Reception and classification of information Amendment and verification of information Filing of documentation Update of database Request for missing information
AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 2 2A - 43
GUIDANCE MANUAL FOR THE IMPLEMENTATION OF A QUALITY MANAGEMENT SYSTEM FOR AIS/MAP IN THE CAR/SAM REGIONS Part 4: Selection, Competencies, Training, and Re-qualification of AIS/MAP personnel 43
Appendix 5 – Training process flow chart
AIS training requirements
Diagnosis of training requirements
Drafting of training plan
Implementation of training plan
Performance evaluation
NO Satisfactory
Y
AIS personnel trained AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 1
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 1 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
APPENDIX B
VERIFICATION AND VALIDATION OF AERONAUTICAL DATA
Prepared by: Reviewed by: Approved by: Position: Position: Position: Signature: Signature: Signature: Date: Date: Date: AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 2
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 2 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
TABLE OF CONTENTS: Page 1. OBJETIVE 3 2. SCOPE 3 3. REFERENCE DOCUMENTATION 3 4. DEFINITIONS 3 5. RESPONSIBILITIES 4 6. ACCEPTANCE CRITERIA 6 7. DESCRIPTION OF THE ACTIVITY 7 7.1. Reception of aeronautical data 7 7.2. Verification and validation of aeronautical information/data 8 8. MODIFICATIONS 11 9. RECORDS 12 10. DISTRIBUTION AND FILING 12 11. ANNEXES 12 11.1. Annex 1: Flow chart 13 11.2. Annex 2: Aeronautical data resolution record 14 11.3. Annex 3: Evaluated data certification record 15 11.4. Annex 4: Reference data validation record 18
AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 3
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 3 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
1. OBJECTIVE
Describe the procedure to be followed for the verification and validation of aeronautical information/data to be published by the Aeronautical Information Service, thus ensuring compliance with the quality requirements established in ICAO Annexes and Documents (Annex 15 – Aeronautical information services, Annex 4 – Aeronautical charts, Annex 11 – Air traffic services, Doc. 9674 – World geodetic system 1984 (WGS-84) manual), and the corresponding national regulations.
2. SCOPE
This document applies to all AIS functional areas (AIS central office, AIS publications and aeronautical charts office, NOTAM office and aerodrome AIS units) responsible for producing and providing AIS integrated documentation elements. It will also apply to aeronautical and other authorities within the State, responsible for providing, verifying, and validating aeronautical information/data published by the AIS.
3. REFERENCE DOCUMENTATION
- ICAO Annex 15, Aeronautical information services. - ICAO Annex 4, Aeronautical charts. - ICAO Annex 11, Air traffic services. - Doc. 9674, World geodetic system -1984 (WGS-84) manual. - Aeronautical information publication of (insert name of State). - Resolution of the aeronautical authority regarding the establishment of responsibilities concerning the validation of data to be processed by the AIS.
4. DEFINITIONS
Evaluated data: All position-related data (latitude, longitude), elevation, height, altitude, lengths, distances, dimensions, marking features, magnetic variation. In this regard, three types of position data can be identified: - Surveying points (THR, ARP, position of navaids, etc.) - Estimated points (datum points, etc) - Declared points (FIR boundary points)
Reference data: All data concerning radio aid identifiers, frequencies, name of points, airports, rescue and fire-fighting facilities, working schedules, phone numbers and addresses, among others.
Integrated aeronautical information documentation: a set of documents containing the following elements: - AIP and the corresponding amendments; - AIP supplements (SUP AIP); - NOTAMs and PIBs; AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 4
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 4 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
- Aeronautical information circulars (AIC); - Checklists and lists of valid NOTAMs.
Accuracy: Degree of consistency between the estimated or measured value and the actual value.
Integrity (aeronautical data): Degree of assurance that none of the aeronautical references or their values have been lost or have changed after the reference was obtained or after an authorised amendment was made.
Precision: The minimum difference that can be distinguished with certainty using a measuring process.
Resolution: Number of units or digits used to express a measured or estimated value.
Traceability: Possibility of having access to the background, application, or location of published information/data, tracing it back to its origin.
Validation: Confirmation, through analysis and objective evidence, that concrete requirements for a given foreseen application are being fully met. It is done in order to make sure that the data to be provided to the user has no errors. The validation can be done in the form of a certificate issued to the service that will be responsible for the publication and delivery to the final user.
Note: For evaluated data, the validation implies the responsibility of a top official of the corresponding authority; if it is reference data, the responsibility may be assigned to a specialist from said authority. By mutual agreement, validations may also be conducted by a State authority or entity that regularly provides data to the AIS (e.g., geodetic and mapping organisations or entities that conduct on-site surveys).
Verification: Confirmation, through analysis and objective evidence, that the specified requirements have been met. The verification is done in order to detect possible errors during the reception, publication, and distribution of the data concerned.
Cyclic-redundant certification (CRC): Mathematical algorithm applied to the digital expression of data, which provides a certain degree of assurance against loss or alteration of data.
5. RESPONSIBILITIES
5.1 State authorities or entities that provide data to the AIS are responsible for:
a) Conducting surveys on the needs and priorities of the corresponding aeronautical authority. b) Conducting the surveys taking into account data quality requirements, which must have been previously included in the initial project. c) Delivering results according to the parameters, structure, and format requested by the aeronautical authority in the initial project. AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 5
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 5 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
d) Keeping copies of surveying records for a given period of time, as agreed by the parties, to be retrieved in case of degradation of the original copy. e) Providing a legal certificate issued by a relevant authority within the entity, showing that the data being provided have been verified and validated, and meet the established quality requirements. f) If the data are provided in digital format and through data transfer, the certification must reflect the level of cyclic-redundant certification (CRC) that is being guaranteed. Note: Originators will be advised of their responsibilities in advance, and mutual agreements will be reached to show the interest of both parties in handling quality data.
5.2 Aeronautical authorities are responsible for:
a) Providing the authorities that originate the data with an initial project describing each requirement to be met. b) Receiving from the originators the legal document with the corresponding validation of survey findings and the respective certification and validation tests of the requested aeronautical data. c) Verifying each of the data provided, based on the established quality requirements, and reporting any anomaly. d) Verifying the cyclic-redundant certification (CRC) in the event data are received in digital format through data transfer. e) Completing the necessary data for their delivery to the AIS unit that is responsible for publishing the data. f) Submitting the data traceability information and the corresponding validation and CRC verification once the data have been completed. Note: The Central AIS/MAP Office should receive a copy of the validation documents delivered to the AIS unit responsible for the publication.
5.3 The Chief of the AIS Publications and Mapping area is responsible for:
a) Controlling and supervising, on an ongoing basis, the completion of all the activities described in this procedure. b) Verifying the quality of aeronautical data received in the unit, taking into account the defined quality requirements obtained from the relevant authority. c) Ensuring, in all cases, the traceability of the aeronautical data received, and providing evidence of their validation by a relevant authority. d) Verifying that, if data are received in digital format, they meet the cyclic-redundant certification (CRC). e) Controlling the updating of the records established in this procedure to ensure the traceability of the published data and compliance with the product or service indicators and acceptance criteria. f) Controlling and supervising all data entry and retrieval activities in the database, doing the respective verifications. g) Conducting the final verification and validation of the product that will be provided to AIS users, providing the corresponding evidence that the publication is free of errors. AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 6
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 6 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
h) Taking measures and conducting an objective analysis as soon as possible in case of complaints or claims deriving from non-compliance of aeronautical data quality requirements. i) Taking the necessary action in case of any deviation from this procedure that affects the quality requirements of the AIS Integrated Documentation elements.
5.4 The AIS technicians and the aeronautical cartographer are responsible for:
a) Strictly complying with all the provisions of this procedure. b) Verifying the quality of the aeronautical data received in the area for publication, taking into account the established quality requirements. c) Obtaining, in all cases, traceability information on all the aeronautical data processed and distributed by the unit. d) Complying with all the parameters concerning data filing and retrieval from AIS databases. e) Keeping up to date the records established in this procedure, and complying with the product or service indicators and acceptance criteria. f) Verifying the aeronautical data quality requirements at each stage of production of the corresponding integrated documentation element. g) Conducting an objective and prompt analysis of each complaint or claim about the service provided by the AIS publications office. h) Advising the Head of the area and taking the necessary action if irregularities are detected that might affect the service provided to customers.
Note: Normally, certification and validation activities are only recorded in the AIS Publications and Mapping area, due to the type of information that it processes. However, attention must be paid and measures must be taken so that the NOTAM data banks and AIS integrated automated systems of aerodrome ARO/AIS/MET units meet the filing and traceability parameters required to ensure the security, protection and retrieval of data.
6. ACCEPTANCE CRITERIA
In order to assess the quality of this activity, the following indicators and objectives are established:
6.1 Level of accuracy of aeronautical data: Based on a probability of 95%, as specified in Annex 11, Chapter 2.
In order to estimate this indicator, the validation and publication process records will be used as a reference (see Annexes 3 and 4 to this procedure).
6.2 Published level of resolution: This indicator ensures that all data published by the AIS meet the Resolution established in the Table of requirements on quality of aeronautical data of Annex 15, Appendix 7, and table 2.1 of the World geodetic system - 1984 (WGS-84) manual.
The detection of data published in any element of the integrated documentation that do not meet the established resolution will constitute non-conformity. AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 7
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 7 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
6.3 Level of integrity of aeronautical data: there must be the certainty that data integrity is maintained throughout the data process, from their survey/origin to their distribution to the next foreseen user. Integrity classification and levels will be assigned according to Chapter 3 and Appendix 7 to ICAO Annex 15.
The detection of data published in any element of the integrated documentation that do not reach the level of integrity established will constitute non-conformity. In order to estimate this indicator, validation and amendment process records will be used as a reference, comparing them with the requirement tables.
7. DESCRIPTION OF THE ACTIVITY
To ensure that aeronautical data meet the established quality requirements, the data management process must be well identified, depicted in a chart, and understood by the AIS personnel responsible for such management.
Any process has three fundamental elements: inputs, activities to transform the inputs, and outputs. The process applied to ensure the integrity of aeronautical data is no exception. The data originators (surveyors, ATS personnel, communications, operations, etc.) provide the information that will constitute the process input.
The aeronautical data management process is based on a strong component of certification and validation activities throughout the three main stages of the process: Origination, publication, and utilisation of data. Certification activities include not only the manual handling of data, but also the cyclic- redundant certification (CRC) when the data are managed through databases and digital file transfer, with minimum human participation. Only processes of this type can ensure maximum integrity of critical data, such as runway thresholds, geoid undulation, etc.
7.1 Reception of aeronautical data
Reception of aeronautical information/data depends on their scope. If data are permanent and are classified as evaluated or reference data, then they will generally be received by, or originate in, the AIS Central Office hosted by the aeronautical authority. If the data are directly received at the AIS Publications and Aeronautical Mapping Office, they must have the respective validation from the corresponding authority before beginning the process. If the data received constitute a temporary or short-duration change in the published information, they may be received directly at the NOTAM Office or Publications Office if they contain graphs or extensive text, but always with the respective validation.
Some aeronautical authorities (aerodrome and air navigation) normally request surveying services from the mapping agency responsible for these functions within the State, with whom a series of arrangements and agreements must be made in advance in order to ensure that the data requested by the aeronautical authority meet the quality requirements established in the respective documentation. The mapping agency must be advised, through a project, of the needs and requirements to be met with respect to the data to be collected. AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 8
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 8 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
Temporary information is normally generated at aerodromes. The publication of these data will be ensured through the flow of information that must exist between aerodrome units and the NOTAM Office, but before storing the data in the AIS database or proceeding to their dissemination, consideration must be given to the corresponding certification and validation activities. Legal mechanisms must be established to give official character to the aeronautical and State authorities responsible for originating raw data and for their final validation.
7.2 Certification and validation of information/data received
7.2.1 Data verification
All aeronautical data received at an AIS unit must be verified taking into account aeronautical data quality requirements. The verification is done by all the elements that handle the data (this could mean individuals or automated systems) and at every moment of the process.
Individuals must be trained to verify all the data, and the systems must ensure the cyclic-redundant certification (CRC), which is the procedure used to detect data transmission errors. The attached process map shows how verification activities are present in every stage or activity.
Records must be kept for every verification activity. These records do not necessarily constitute a formal document or form. For instance, Annex 2 to this procedure contains a record containing information on the Resolution of the data to be published, making it possible to verify if the data received meet the requirement. This record is essential at the time of data reception and verification, but when the phase of publication or production of the element of the integrated documentation begins, any verification that is to be done, especially when working in a manual environment, and any verification evidence to ensure data integrity, can be reflected in the drafts that are being processed, identifying them with markers or different colours, and making all the required notes to show the status of the data involved. This type of record must be part of the traceability and filing of the information.
Moments or activities during which data must be verified:
Record requirements Party responsible for the No. Activities that require verification and types verification 1 Reception of evaluated data from the State Validation of originator Aeronautical authority agency responsible for the survey. and survey traceability AIS central office 2 Reception of reference data from the Validation of originator AIS central office respective aeronautical authorities. and traceability 3 Reception of data from local aerodrome Request for publication Aeronautical authority authorities concerning temporary changes with validation of (critical and essential and/or modifications, according to integrity originator data) classification and level. NOTAM office (ordinary data) 4 Digital reception through data transfer. - Automated system (CRC) AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 9
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 9 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
Record requirements Party responsible for the No. Activities that require verification and types verification 5 Reception of data by the authority Traceability of data, Design authority (ATM) responsible for airspace design and planning which includes the or procedure development, etc. validation of originator and verification of the aeronautical authority 6 Before starting the publication or production Validation of originator NOTAM Publications of the integrated documentation elements. and aeronautical and Mapping Office authority. Traceability 7 Any time data are handled during the Notes proving that the NOTAM Publications publication process. data have been verified and Mapping Office for integrity and resolution 8 When entering or retrieving the information - Automated system from the database or system for its use. (CRC) 9 After retrieving information that is to be used Notes on publication NOTAM Publications to generate any element of the integrated drafts and Mapping Office documentation. Aerodrome AIS 10 Before sending the element of the integrated Original copy of the Publications and documentation for validation of the publication and all its Mapping Office competent aeronautical authority. traceability 11 Before the validation of the aeronautical Original copy of the Aeronautical authority authority authorising it for publication and all its AIS Central Office reproduction/distribution/provision. traceability 12 If errors are detected during the validation of Verifications Aeronautical authority the authority, points 6 to 11 of this table must Previous validations AIS Central Office be repeated. Traceability Publications and Mapping Office
The flow chart contained in Annex 1 to this procedure gives a general idea of the moments and activities that require verification.
7.2.1 Data validation
In general, data validation is done whenever data need to be transferred manually from one unit to the other, or from the originator to the user. If data transfer is digital, a cyclic-redundant certification (CRC) when the information is coming in or going out of the computer is enough, provided the recommended parameter is met (algorithm CRC 16 bits).
The purpose of validation is to prove that the end product that is to be used by users for a given purpose and irrespective of the type of integrated documentation element involved, fully meets the specified and foreseen quality requirements. AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 10
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 10 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
If the information to be validated by the aeronautical authority in order to begin the production process concerns surveying work, then this validation will include an endorsement or report from the agency conducting the survey, which must be drafted as shown in attachment C to the World geodetic system - 1984 (WGS-84) manual. Before conducting the surveys, the aeronautical authority (aerodromes or air navigation) will deliver the requirements contained in the cited attachment to the agency responsible for the work, as part of the Project or Technical Task to be submitted.
Data classified as evaluated are generally originated and validated by aerodrome and air navigation authorities. Regarding reference data, these can be originated by any other authority within the aeronautical authority, and even by local aerodrome authorities with their respective authorisation. When reference data arrive directly to the AIS Central Office or are generated by the latter with official references, it will request, once the necessary information has been collected, validation by the competent aeronautical authority, which will validate the data that are to be used to update the AIS integrated documentation. To this end, authorities must complete the records defined in Annexes 3 and 4 to this procedure.
In case of validation of surveyed aeronautical data, special attention will be given to the mandatory submittal of the evidence and endorsements specified in items 13, 14 and 15 of the record contained in Annex 3 to the procedure.
Once the information has been validated, as appropriate, these records will be delivered to the AIS Publications Office, with the corresponding information attached, for its publication according to the established procedures.
Once the certification and/or validation has been received from the aeronautical authority, validating the data for their publication, the AIS Publications Office begins the production of the integrated documentation elements, filing all this validation and resolution record documentation in the publication record (see AIRAC Publications procedure, Item 9.1).
If the competent aeronautical authority does not approve the publication of the aeronautical information and/or data because they do not meet the requirements or for any other reason, communication will be sent to the originators, be them related technical services or a contracted entity, explaining in detail the reasons for the denial, requesting new delivery thereof with the corrected information, and this process starts again. Copy of this communication will be kept in the file of the publication.
The validation or update of the aeronautical information/data contained in the aeronautical charts will follow these same procedures.
NOTAMs are publications for which validation processes are unlikely to be established due to their prompt dissemination through telecommunication media. Errors in NOTAMs are detected after they have been distributed. To minimise this effect, the verification activities described in the previous item must be strictly followed. Nevertheless, system and data bank developers must design them in such a way that, before the NOTAM is sent through the aeronautical telecommunication network, it generates alert messages validating each of its fields and boxes. AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 11
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 11 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
Similar validation and alerting options may be designed for the integrated automated systems that are used in aerodrome AIS units to draft pre-flight information bulletins (PIB), to which verification and validation procedures could be applied before being sent to the pilot. Although PIBs use the information stored in NOTAM data banks, file transfer occasionally generates mutilations, thus the need to validate the PIBs before being released.
The following table describes those activities that require validation before or after drafting the integrated documentation.
Moments or activities that require data validation:
Record requirements Party responsible for the No. Activities that require validation and types validation 1 Before the evaluated data are sent by the Validation of originator State entity State entity responsible for the survey to the and survey traceability aeronautical authority. 2 Before the reference data are sent by the Validation of originator Aeronautical authorities respective aeronautical authorities to the AIS and traceability Central Office 3 Before the data on temporary changes Request for publication Local aeronautical and/or modifications, according to the with validation of authorities classification and level of integrity, are sent originator by local aerodrome authorities to aerodrome units. 4 Digital data transfer. - Automated system (CRC) 5 Before the data are sent by the aeronautical Data traceability, which Design authority (ATM) authority responsible for airspace design and includes the validation AIS Central Office planning or the AIS Central Office to the of the originator and the Aeronautical Publications and Mapping verification of the service. aeronautical authority 6 When entering data into the database or - Automated system system for storage and management. (CRC) 7 Before the reproduction, distribution, and Original copy of the Aeronautical authority utilisation of data by the corresponding AIS publication and all its NOTAM office unit. traceability Aerodrome AIS 8 If errors are detected during the final Verifications Aeronautical authority validation of the authority, then the process Previous validations must be repeated from the beginning, Traceability identifying the moment when data were altered.
AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 12
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 12 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
8. MODIFICATIONS
This Procedure will be modified whenever a change takes place in the operating methods, automated systems, or ICAO standards.
It may also be modified as a result of audit findings or improvements made to the implemented quality management system.
The modifications to this document will be duly substantiated and documented, and shall be reviewed and approved by the corresponding authority.
9. RECORDS
The records generated by this Procedure are:
9.1 Aeronautical data resolution record: This record will contain information on the resolution of the data to be published, verifying if, for each piece of data, the resolution established based on aeronautical data quality requirements is consistent with that provided by the originator (see Annex 2 to this procedure).
9.2 Validation record of evaluated data: This record will be used to validate the authenticity of information/data (latitude, longitude, elevation, altitude, height, magnetic variation, marking, length, distance, and dimension) evaluated by the competent aeronautical authority prior to its publication in any element of the AIS integrated documentation.
9.3 Reference data validation record: This record will be used to validate the authenticity of reference information/data (radio aid identifiers, frequencies, name of points, airports, rescue and fire-fighting facilities, working schedule, phone numbers, addresses, etc.) by the competent aeronautical authority, prior to their publication in any element of the AIS integrated documentation.
10. DISTRIBUTION AND FILING
10.1 These records will be filed in the Publication record of the corresponding amendment, supplement, or circular (see Annex 3 to the AIRAC publications procedure) and will remain filed on a time-cumulative basis.
11. ANNEXES
Annex 1: Process flow chart. Annex 2: Aeronautical data resolution record. Annex 3: Evaluated data validation record. Annex 4: Reference data validation record. AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 13
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 13 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
ANNEX 1: FLOW CHART OF THE AERONAUTICAL DATA VERIFICATION AND VALIDATION Originador PROCESS
Surveyed data
Data record
Validation (CRC)
Surveyed data
Autoridad Aeronáutica Autoridad ATM
CRC verification and orginator CRC verification and originator Request for survey Data completion Data design
Validation (CRC) Validation (CRC)
AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 14
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 14 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
Publicaciones Resulting data
CRC verification and originator
Data processing
Validation (CRC)
Storage in DB
Data retrieval from DB
Usuario final Verification (CRC)
Drafting of document CRC verification and originator Publisher data Validation (CRC) Use of data AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 15
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 15 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
ANNEX 2: AERONAUTICAL DATA RESOLUTION RECORD
AERONAUTICAL DATA RESOLUTION RECORD R- XXXX
Required Actual AIS Information/data received OK Origin of data resolution resolution technician
Signature of the Head of the Date issued: Reviewed by: office:
AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 16
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 16 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
ANNEX 3: EVALUATED DATA VALIDATION RECORD
VALIDATION OF EVALUATED DATA (latitude/longitude, elevation/altitude/height, magnetic variation, marking, length/distance/dimension) Complete in block letter.
1 Civil aviation bureau:
2 Organisation/company within the aviation system that provides aeronautical information/data:
3 Specialty:
4 Name/signature of the person providing the aeronautical information/data: Position: Phone: Fax: E-mail: 5 Endorsement by the corresponding director:
6 Type of aeronautical data evaluated: Latitude/longitude Elevation/altitude/height Magnetic variation Marking Length/distance/dimension AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 17
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 17 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
7 Description of information:
AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 18
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 18 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
8 The information offered is: New Changes Replaced due to previous error 9 Company outside the system that processed the aeronautical information/data: 10 Type of coordinates (where applicable): Surveyed Estimated Declared 11 Method for obtaining the coordinates: GPS land survey Graphical method 12 Geodetic reference for the coordinates: Clarke 1866 WGS-84 Unknown 13 Survey evidence is attached: Yes No 14 Qualification of the personnel that conducted the land survey of the aeronautical information/data: 15 The qualification endorsement by the Yes No competent authority is attached:
16 Precision of the evaluated data: Latitude/longitude Elevation/altitude/height Magnetic variation Markings Length/distance/ dimension 17 Assurance of the technical condition of Yes No the equipment used is attached. 18 Date of the last calibration of the equipment. 19 Covered by the ISO 9001:2000 quality Yes No management system 20 In case of ATS procedures, has been Yes No tested prior to the publication:
AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 2 2B - 19
Code: PE-XXXX (Insert name of the relevant authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 VERIFICATION AND VALIDATION OF Page: 19 to 19 AERONAUTICAL DATA (draft procedure) Copy no.: _____
ANNEX 4: REFERENCE DATA VALIDATION RECORD
REERENCE DATA VALIDATION Complete in block letter.
1 Civil aviation bureau: 2 Organisation/company within the aeronautical system that provides aeronautical information/data: 3 Specialty: 4 Name/signature of the person providing the aeronautical information/data: Position: Telephone: Fax: E-mail: 5 Description of the information:
6 The information offered is: New Changes Replaced due to previous error
AIS/MAP/SG/10 Appendix C to the Report on Agenda Item 2 2C - 1
Code: PE-XXXX (Insert name of the competent authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 INTERNAL AUDITS Page: 1 to 15 (draft procedure) Copy no.: _____
APPENDIX C
Internal Audits
Prepared by: Reviewed by: Approved by: Position: Position: Position: Signature: Signature: Signature:
Date: Date: Date:
AIS/MAP/SG/10 Appendix C to the Report on Agenda Item 2 2C - 2
TABLE OF CONTENTS
Chapters Page
1. OBJETIVE 3 2. SCOPE 3 3. REFERENCE DOCUMENTS 3 4. DEFINITIONS 3 5. RESPONSIBILITIES 4 6. DESCRIPTION OF THE ACTIVITY 5 6.1 General 5 6.2 Preparing for the audit 5 6.3 Conducting the audit 7 6.4 Audit reporting 8 6.5 Confidentiality and safekeeping of information 9 6.6 Follow-up 9 7. RECORDS 9 8. ANNEXES 10 ANNEX 1 “Internal auditor evaluation report” 11
ANNEX 2 “Annual internal audit programme” 12
ANNEX 3 “Audit plan” 13
ANNEX 4 “Checklist” 14
ANNEX 5 “Audit report” 15
AIS/MAP/SG/10 Appendix C to the Report on Agenda Item 2 2C - 3
Code: PE-XXXX (Insert name of the competent authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 INTERNAL AUDITS Page: 3 to 15 (draft procedure) Copy no.: _____
1. OBJETIVE
Describe the sequence, content, and methodology used for planning and conducting audits of the Quality Management System implemented in the various AIS/MAP functional areas.
2. SCOPE
This procedure is applicable to the audits to be conducted on all approved functional activities, documents, processes and procedures in AIS/MAP functional areas.
3. REFERENCE DOCUMENTATION
ISO 9001:2000 standard – Quality Management System – Requirements ISO 19011:2002 standard – Guidelines for auditing Quality and/or Environmental Management Systems.
4. DEFINITIONS
Quality audit: Systematic, independent, and documented process for obtaining evidence and assessing it objectively in order to determine to what degree the audit criteria are being met.
Internal audit: It is done by, or on behalf of, the Organisation for internal purposes, and may serve as the basis for the conformity statement prepared by the Organisation itself.
External audit: It is done by parties that have an interest in the Organisation, such as customers, or other individuals on their behalf, or by independent external organisations that issue the certificate or record of conformity with the requirements, such as those of the ISO 9001:2000 standard.
Auditor: Person with the competencies to conduct an audit.
Lead auditor: Qualified and competent individual whose experience and training enables him/her to organise and lead an audit.
Audited party: Organisation subject to the audit.
Audit customer: Organisation or individual requesting an audit.
Audit criteria: Set of policies, procedures and requirements used as a reference.
Audit team: One or more auditors conducting an audit, with the support, if necessary, of technical experts.
Audit evidence: Records, statement of facts, or any other information relevant to the audit criteria and which can be verified. AIS/MAP/SG/10 Appendix C to the Report on Agenda Item 2 2C - 4
Audit findings: Results of the evaluation of the evidence collected during the audit as compared to the audit criteria.
Audit plan: Description of the activities and details agreed for the audit.
Audit programme: Set of one or more audits planned for a given period of time and aimed at a specific purpose.
5. RESPONSIBILITIES
5.1 The Management of the organisation is responsible for:
- Approving the Annual Audit Programme and Audit Plans.
5.2 The Quality Representative is responsible for:
- Submitting the Annual Programme and the Audit Plan to Management for approval, in keeping with the records defined in Annexes 2 and 3 of this Procedure. - Proposing modifications to the Annual Audit Programme. - Designating the lead auditor for each audit. - Solving any aspect, whether foreseen or not in the approved Annual Audit Programme, with both the heads of the areas involved and the lead auditor. - Verifying the application of this procedure.
5.3 The Heads of the AIS/MAP areas are responsible for:
- Designating the personnel that will look after the auditor when conducting the audit in their area. - Analysing and identifying the causes of non-conformities. - Taking the corresponding corrective action on the causes of the non-conformities detected during the audit, within the foreseen period of time. - Taking preventive action in case there is evidence of any infringement of procedures.
5.4 The Lead Auditor is responsible for:
- Selecting the auditors that will make up the audit team. - Drafting and/or verifying the Audit Plan. - Presenting the audit team. - Submitting the audit report. - Chairing the audit opening and closing meetings.
5.5 The Auditor is responsible for:
- Organising and performing the auditor tasks effectively and efficiently. - Cooperating with the lead auditor in the drafting of the audit report. - Preparing the checklists for conducting the audit (if deemed advisable).
6. DESCRIPTION OF THE ACTIVITY
6.1 General
6.1.1 Both internal and external audits will be conducted in the AIS/MAP areas.
AIS/MAP/SG/10 Appendix C to the Report on Agenda Item 2 2C - 5
Code: PE-XXXX (Insert name of the competent authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 INTERNAL AUDITS Page: 5 to 15 (draft procedure) Copy no.: _____
6.1.2 Audits are conducted in four stages:
1. Preparation; 2. Execution; 3. Audit report, and 4. Follow-up.
6.2 Preparing for the audit
The audit preparation stage includes the following aspects:
- Annual internal audit programme. - Audit plan. - Designation of the audit team. - Work documents.
Each of these aspects is explained below:
6.2.1 Annual audit programme
6.2.1.1 During the first 5 days of December, the Quality Representative prepares the Annual Audit Programme according to Annex 2 of this procedure, which is then sent to all AIS/MAP areas approved by Management.
6.2.1.2 If, for any reason, the Programme needs to be modified, the Quality Representative will advise Management in order to obtain its approval for the proposed change.
6.2.2 Audit planning
6.2.2.1 This planning includes the drafting of the Audit Plan and all the coordination of pre-audit activities, such as coordination meetings with the audit team.
6.2.2.2 The “Audit Plan” clearly defines the objective and scope of the audit, among other aspects (see Annex 3).
6.2.2.3 The Audit Plan is prepared by the Lead Auditor designated to conduct the audit, and is signed by the Lead Auditor and Management.
6.2.2.4 The audit plan should include the name of the members of the Audit Team.
6.2.2.5 The Quality Representative is empowered to select the auditors that will make up the Audit Team, based on audit requirements. AIS/MAP/SG/10 Appendix C to the Report on Agenda Item 2 2C - 6
6.2.3 Training of auditors
6.2.3.1 In order to be an internal auditor, the individual must have received internal audit training from the company or from an accredited agency, and to maintain the auditor condition, he/she must have participated in at least one audit per year.
6.2.3.2 In order to be Lead Auditor, the individual must have passed the lead auditor course provided by an organisation certified at national or international level, and must conduct at least 1 audit per year.
6.2.3.4 Assessments can be made during the auditor training process in order to improve their performance. Internal auditors are evaluated during the AIS/MAP audit process using the “AIS/MAP internal auditor evaluation report” shown in Annex 1 to this procedure.
6.2.3.5 The audited party will be responsible for evaluating the performance of the internal auditors during the audit and for providing the lead auditor, at the end of the closing meeting, with the duly completed record, which will be subsequently analysed by the Quality Unit Representative, who will rate the performance and identify opportunities for improvement, if applicable, according to the following guidelines:
SCORING SCALE RATING
90 to 100 points OPTIMUM: Qualified to be Lead Auditor.
80 to < 90 SATISFACTORY: Qualified to be Internal Auditor.
MUST IMPROVE: Requires theoretical and practical re- < 80 training.
6.2.3.6 The results of these evaluations are confidential. They are required for the follow-up and identification of training and skill improvement needs of internal auditors, and are kept in an auditor evaluation folder.
6.2.4 Designation of the Audit Team
6.2.4.3 The Lead Auditor, in coordination with the Head of the functional area, will determine the date, time and place for the opening and closing meetings. Management participates in both.
6.2.4.4 Based on the objective of the audit, the Lead Auditor will define, duly in advance, and together with his/her team, what documents need to be submitted for auditing. It is advisable to study the Quality Manual or other required documents before starting the audit; otherwise, the Auditor must be given sufficient time to review them and define the strategy to follow during the revision.
6.2.4.5 The Lead Auditor assigns team members to work areas, based on consultations with the auditors involved.
6.2.5 Work documents
6.2.5.1 In order to expedite their work, auditors will basically have 3 records: a checklist, a report of previous audits, and non-conformity reports.
6.2.5.2 The checklist will be prepared according to the record shown in Annex 4 to this procedure, and will cover every aspect to be audited, based on the following documents: the Quality Manual of the organisation, the results of reviews conducted by the unit, reports of non-conformities detected in AIS/MAP/SG/10 Appendix C to the Report on Agenda Item 2 2C - 7
Code: PE-XXXX (Insert name of the competent authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 INTERNAL AUDITS Page: 7 to 15 (draft procedure) Copy no.: _____ previous audits, and documents related to the quality management system implemented in the area to be audited. The production of this record by the Auditor will be optional, depending on his/her experience in, or knowledge of, the area to be audited.
6.2.5.3 The non-conformity report is consistent with the “Control of non-conforming products, corrective and preventive action” procedure. Through this document, the non-conformity will be reported to the audited party, and the relevant action to correct the cause of the non-conformity will be requested. Non- conformities detected will be reported individually.
6.2.5.4 The audit report is prepared according to Annex 4 to this procedure, containing the necessary details of each audited area, and will be accompanied by the required recommendations, suggestions and comments.
6.3 Conducting the audit
After the preparation stage, the audit execution begins, which includes:
- The opening meeting; - The analysis and evaluation of audit criteria; - The meeting of the audit team, and - The closing meeting.
6.3.1 Opening meeting
6.3.1.1 It will take place on the date, time and place foreseen in the Audit Plan, and is chaired by the manager of the audited area and the audit team.
6.3.1.2 At the opening meeting, the Lead Auditor must:
- Inform about the composition of the audit team and introduce the members. - Inform about the objective and scope of the audit. - Inform auditors about their assignment to the various work areas to be audited. - Become acquainted with the people who will look after the auditors in each of the areas involved.
6.3.2 Analysis and evaluation of audit criteria
6.3.2.1 It is done by observing the implementation of processes and procedures, and their consistency with the audit criteria (regulatory and other documents).
6.3.2.2 Consideration will be given to the fact that:
- Investigations do not need to be limited to the items included in the checklist. AIS/MAP/SG/10 Appendix C to the Report on Agenda Item 2 2C - 8
- This stage can also provide clues about non-conformities not contemplated in the checklists, which shall be investigated with the support of objective evidence. - Non-conformity reports shall contain factual information that can be verified and on which management shall take corrective and/or preventive action. - Non-conformity reports are made separately for each finding, and will be recorded in the “Non- conformity report” of the Control Procedure for non-conforming products, corrective and preventive action. - The Auditor must take into account that the audited party must sign said report to attest knowledge thereof.
6.3.3 Meetings of the Audit Team
These are convened by the Lead Auditor with the purpose of analysing any matter related to the conduction of the audit in question. Possible discrepancies between auditors must be resolved here; ultimately, the criterion of the Lead Auditor will prevail.
6.3.4 Closing meeting
6.3.4.1 All the personnel that attended the opening meeting (including the manager of the audited area) participates at this meeting, which is chaired by the Lead Auditor, and where the findings of the audit are presented, together with the non-conformities identified.
6.3.4.2 At the closing meeting, a summary of all non-conformities detected during the audit is made, specifying area and severity.
6.3.4.2 The Audit Team will consider:
- The evaluation and review of findings. - Closing the evaluation in a professional way, submitting overall results. - Defining dates for any corrective or preventive action.
6.4 Audit report
6.4.1 The Audit Plan stipulates the date for the delivery of the audit report to the audited area, which cannot exceed 5 working days after the completion of the audit.
6.4.2 The audit report is prepared based on the “Audit Report” record (see Annex 5)
6.4.3 A summary of the non-conformities detected, by area, will be attached to the Audit Report at the time of delivery, specifying the severity of such non-conformities.
6.4.4 Each Auditor must submit to the Lead Auditor, in addition to the non-conformity reports, a summary of the aspects audited, for the purpose of drafting the audit report.
6.4.5 The original Non-Conformity Report will be submitted to the audited area; one copy will be given to the Lead Auditor, and the other will be submitted to the Quality Representative of the organisation.
6.5 Confidentiality and safekeeping of information
6.5.1 Audit reports are confidential, and will only be available to the audited units, the Quality Unit Representative, and the AIS/MAP service.
6.5.2 A centralised file will be created, ordered by unit, containing the Annual Audit Programme, the Audit Plan, the Checklist, the Audit Reports, the Action Plan and any other document related to the topic. AIS/MAP/SG/10 Appendix C to the Report on Agenda Item 2 2C - 9
Code: PE-XXXX (Insert name of the competent authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 INTERNAL AUDITS Page: 9 to 15 (draft procedure) Copy no.: _____
6.6 Follow-up
6.6.1 The Quality Representative of the organisation will do the follow-up of any corrective and/or preventive action taken.
6.6.2 Once the Quality Representative has verified, together with Management, the correct implementation of the corrective and/or preventive action, the audit will be considered as completed.
7. RECORDS
The records of this procedure are the following:
- Annual Audit Programme: where all audits to be conducted in the AIS/MAP areas throughout the year are planned, including those to be carried out by third parties (external audits). It is prepared by the Quality Representative, approved by Management, and sent to all areas. As many copies as necessary are made; the original stays with the Quality Representative, and copies are kept in a special file in each area. This record will be maintained for 2 years. - Audit Plan: is prepared when an audit is to take place. It defines the objective and scope of the audit, among other aspects. It will be prepared by the Lead Auditor, and will indicate the composition of the Audit Team. The Audit Plan is prepared in one original and as many copies as areas will be audited. The original will stay with the person responsible for the audit. Copies will be kept in a special file in each area. This record will be maintained for 2 years. - Checklist: This is a document to be used by the auditor, and is prepared by the auditor before starting an audit. This record is optional, depending on the experience and knowledge of the auditor with respect to the topic to be audited. The checklist is a document that is not distributed. It will remain with the auditor as long as he/she deems it necessary, in a file especially created to this end.
- Audit report: This report contains the final results of the audit, and is delivered 5 working days after the audit has been completed, with a copy of non-conformity reports and the Audit Plan. It will be prepared by the Lead Auditor in one original and as many copies as areas have been audited. The original is presented to the Quality Representative of the audited organisation; one copy is sent to Management, and the remaining copies are sent to the stakeholders. This report must be maintained for a minimum of 2 years.
8. Annexes Annex 1 – “Internal auditor evaluation report” Annex 2 - “Annual audit programme” Annex 3 - “Audit plan” Annex 4 - “Checklist” Annex 5 - “Audit report” AIS/MAP/SG/10 Appendix C to the Report on Agenda Item 2 2C - 10
Annex 1- “Evaluation of internal auditors”
RECORD Code: Logo of the organisation Revision: Evaluation of internal auditors Date:
Internal audit No. Date Audited unit Audited process or requirement Name of auditor Degree of satisfaction: DM G VG EXC Item I.- Audited area or process Score 7 8 9 10 Were questions clear and objective? Was the auditor performance adequate? Was the audit done in a controlled and harmonious manner? Were the findings communicated on a truthful and timely basis? Was the report read in a conclusive manner, and was it clear and precise? Comments :
Name and signature of the person responsible for the audited area Signature of the internal auditor
Degree of satisfaction: DM G VG EXC Item II.- Representative of Quality Unit Score 7 8 9 10 Was the audit scope fully covered? Was the audit plan fulfilled 100%? Is the report consistent with the established methodology? Is the report content clear and precise? Was the audit objective met?
General percentage of the evaluation Grading obtained Comments and opportunities for improvement for the internal auditor:
Signature of the representative of the Quality Unit Signature of the Internal Auditor
Date Date
AIS/MAP/SG/10 Appendix C to the Report on Agenda Item 2 2C - 11
Code: PE-XXXX (Insert name of the competent authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 INTERNAL AUDITS Page: 11 to 15 (draft procedure) Copy no.: _____
Annex 2- “Annual Audit Programme”
RECORD Code: Logo of the organisation Revision: Annual Audit Programme Date: Area, Document or Specialty to be E F M A M J J A S O N D audited.
Remarks:
Approved by: Name: Position: Date: Signature:
Legend:
AIS/MAP/SG/10 Appendix C to the Report on Agenda Item 2 2C - 12
Annex 3 - “Audit Plan”
RECORD Logo of the organisation Code:
Revision: Date: AUDIT PLAN ORGANISATION TO BE AUDITED:
TOP AUTHORITY OF THE ORGANISATION TO BE AUDITED:
OBJECTIVE AND SCOPE:
AUDIT CRITERIA:
SCHEDULE OF INTERVIEWS: DAY: PLACE: TIME:
MEETING TIMETABLE: OPENING MEETING: CLOSING MEETING: DATE: TIME: DATE: TIME: DATE OF DELIVERY OF THE REPORT:
NAMES: POSITIONS: DATE: SIGNATURE:
PREPARED BY:
APPROVED BY:
Attach the composition of the audit team.
AIS/MAP/SG/10 Appendix C to the Report on Agenda Item 2 2C - 13
Code: PE-XXXX (Insert name of the competent authority) Revision: 1.0 (Insert logo of the organisation) Date: 10-08-06 INTERNAL AUDITS Page: 13 to 15 (draft procedure) Copy no.: _____
Annex 4 - “Checklist”
RECORD Logo of the organisation Code: Revision: CHECKLIST Date:
Lead auditor: Date:
Sheet No. _____ of _____ Person responsible for the area: Audited area:
Section of the Conformity Document Description of the aspects to be audited document Yes No
Auditor: Signature:
AIS/MAP/SG/10 Appendix C to the Report on Agenda Item 2 2C - 14
Annex 5 - “Audit report” RECORD Code: Logo of the organisation Revision:
AUDIT REPORT Date: Audited area: (1) Reference documents: (2)
General remarks on non-conformities: (3)
Conclusions on the attainment of audit objectives:
(4)
Audit team criteria: (5)
Person responsible: (6) Signature: Date:
Prepared by: (7) Signature: Date:
This document must be accompanied by any recommendations, suggestions, and comments concerning the audited area, a summary of the non-conformities identified, by area, specifying their severity, and the Audit Plan.
Description of the record: 1. Audited area. 2. Reference documents based on which the audit was conducted. 3. General remarks on the non-conformities identified (specifying their severity) 4. Conclusions on the attainment of audit objectives. 5. The audit team criterion regarding the level of compliance with respect to the quality system documents used. 6. The person responsible for the audited area signs to attest the audit findings in that area. 7. Name of the person who prepares the report.
AIS/MAP/SG/10 Report on Agenda Item 3 3 - 1
Agenda Item 3: Review of Planning Aspects and the Transition towards AIM
3.1 Review of the Implementation Status in the CAR/SAM Regions on AIS/MAP Actions Adopted by the Eleventh Air Navigation Conference and the New AIM Concept
3.1.1 The Meeting reviewed information regarding the AIM concept, which presents stages for the control of the aeronautical information/data from the origin, storage, retrieval, exchange and submission of digital Aeronautical Information (AI) in the context of gate-to-gate flight operations, from a strategic flight-planning phase, until a post-flight phase, to be presented to the GREPECAS/14 meeting.
3.1.2 The Meeting noted the kind offer made by Venezuela to hold an Aeronautical Information Management (AIM) seminar for the CAR/SAM States to receive guidance on the modifications to be made to Annexes 4 and 15. It also noted the proposal to open a discussion forum to suggest solutions to implement those changes, in accordance with the situation and limitations of the CAR/SAM Regions States. The Meeting was asked to consider the importance of this AIM seminar. The host State would handle all organizational matters to hold this event during the second half of 2007. The Meeting also noted that general guidelines for AIM would arise from the discussion forum, in order to ensure that the seminar considered the States' needs. ICAO support was requested for the coordination and dissemination of such an important event.
3.1.3 Cuba, in its Working Paper 19, presented the Meeting with basic information for the understanding and application of the AIM concept in the CAR/SAM States, indicating that, currently, extended periods are needed to produce and distribute permanent information within the aeronautical information services of the Regions already mentioned, which renders timely distribution difficult and, therefore, its degree of effectiveness. As a result, the manual process presents a risk to the integrity of data due to possible human errors. Therefore, the Meeting was requested to take into account the paper presented by Cuba to be used as guidance in the development of strategic actions for AIM implementation by the CAR/SAM States.
3.1.4 For this purpose, the Meeting considered that the Quality Management Task Force must include within its terms of reference the development of necessary tasks and the creation of a transition plan to the AIM concept in the CAR/SAM Regions linked to the activities of the global ATM operational concept, to be presented to the Secretariat by 16 November 2007.
3.2 Review of the Progress Achieved in the CAR/SAM Regions with Regard to the Application of AIP Concepts and Electronic Aeronautical Charts
3.2.1 Under this agenda item, the Meeting evaluated the considerations presented on the need to adopt actions tending to promote the implementation of automated systems in the CAR/SAM Regions AIS/MAP services, with a view to allowing the electronic display, both of AIP information and aeronautical charts, based on the need for a common platform for processing and exchange of electronic aeronautical data. The Meeting, taking into account the need for a major study on this matter, and considering also the possibility of the States to use Geographic Information Systems (GIS) for the AIS/MAP services as an available means in the market, which could positively contribute to reach the AIS/MAP/SG/10 Report on Agenda Item 3 3 - 2 proposed objectives, deemed appropriate to adopt the following Draft Conclusion for GREPECAS/14 Meeting consideration:
DRAFT CONCLUSION 10/3 ACTIONS FOR THE USE OF GEOGRAPHIC INFORMATION SYSTEMS (GIS) IN THE CAR/SAM REGIONS AIS/MAP SERVICES
That, taking into account the appropriateness of evolving towards the concept of digital aeronautical information management by electronic means in the CAR/SAM Regions, and that the use of Geographic Information Systems (GIS) could contribute directly and positively with these requirements, by end of 2008:
a) CAR/SAM States and Territories consider the implementation of Geographical Information Systems (GIS) in AIS/MAP services as automated support for the electronic display of AIP and aeronautical chart information, and take actions to permit training of AIS personnel on the practical management of GIS, in order to facilitate the implementation and operation of these systems in their AIS services; and
b) the NACC and SAM Regional Offices take necessary actions to consider within relevant regional technical co-operation regional projects, the implementation requirements of Geographic Information Systems (GIS) as automated support for the activities of AIS/MAP services in the CAR/SAM Regions, in direct support of CNS/ATM.
3.2.2 The Meeting proposed that the new Task Force on AIM Training include in its work programme tasks to develop guidelines and technical specifications to facilitate the use of Geographic Information Systems (GIS) in AIS/MAP services and examine the AIS-021 CAR/SAM Regional Training Programme in order to incorporate GIS.
3.3 Actions Adopted with Regard to the Implementation of the ICAO/PAIGH Cooperation Project for the Production of 1:1000,000 and 1:500,000 VFR Aeronautical Charts
3.3.1 The assessment of the status of the draft regional co-operation project was presented for consideration by the Meeting, through which it is stated that States should join in order to develop the production of visual aeronautical charts so that they may comply with the requirements of Annex 4 and Doc 8733 - Air Navigation Plan - Caribbean and South American Regions, with regard to aeronautical chart production.
3.3.2 The Secretariat requested the Meeting to consider the necessary actions for CAR/SAM States to comply with Annex 4 and the Air Navigation Plan, and also to reconsider that the development of the ICAO/PAIGH project is a feasible and necessary solution. In view of the fact that in the AIP, aeronautical charts are essential elements in air navigation safety, the Meeting approved Draft Conclusion 10/2 shown in Agenda Item 2 to the report, which supersedes GREPECAS Conclusion 13/46.
AIS/MAP/SG/10 Report on Agenda Item 3 3 - 3
3.4 Application of Human Factors Approach in the AIS/MAP Services and their Impact on Aeronautical Operational Safety
3.4.1 The Meeting recognized that there are important matters in AIS/MAP services to be resolved for the successful transition to the AIM concept. This is linked to the human factor, as this is where decisions, errors, efficiency or deficiencies are generated, and accidents are avoided or caused.
3.4.2 The Meeting mentioned that human factors are an important part of operational requirements, especially of aeronautical information/data quality requirements. Therefore, it is essential to plan and ensure a broad margin of safety in a way that users may be sure that obtained information/data are correct and duly validated.
3.4.3 Finally, the Meeting considered that human error effects will be reduced during the AIS/MAP processes when human factors principles are implemented within the AIS/MAP services, and guidelines to facilitate their application in CAR/SAM States are established.
3.4.4 As regards the above paragraphs, the following decision was approved:
DECISION 10/4 APPLICATION OF HUMAN FACTORS GUIDELINES FOR AIS/MAP
That, the QM/TF develop, in coordination with the Secretariat of the AIS/MAP SG, application guidelines and an implementation plan for human factors principles within AIS/MAP Services, based on Doc 9683-AN/950, ICAO circulars on human factors and other related ICAO documents by 25 December 2007.
3.5 Need for an AIP Audits Process (AAA)
3.5.1 The Meeting discussed a tool developed by EUROCONTROL to carry out audits to the AIPs, so as to follow step-by-step the sequence of the AIP production process and therefore be able to trace all errors and verify the coherence of the information, so as to achieve integrity in the information contained in the AIPs. This action would permit coherence with the implementation of an AIS/MAP services quality system, and would reduce errors and deficiencies to a desired level. A CD containing the relevant software was submitted to the Meeting.
3.5.2 In regard to the above, the Meeting proceeded to approve the following draft conclusion: AIS/MAP/SG/10 Report on Agenda Item 3 3 - 4
DRAFT CONCLUSION 10/5 AIP AUDITS ASSISTANT (AAA) PROCESS INTEGRATION IN THE CAR/SAM AIS
That States/Territories/International Organizations:
a) consider integrating the AAA, that can be downloaded for free at web page http://www.eurocontrol.int/aim/public/standard_page/tools_aaa.html , in the CAR/SAM AIS so as to improve the AIP production process through the assessment and application of AAA during an experimental period; and
b) develop a report on its use, shown in the Appendix to this part of the report, to be presented to the NACC and SAM Regional Offices by 31 March 2008.
AIS/MAP/SG/10 Appendix to the Report on Agenda Item 3 3A - 1
APPENDIX
REPORT ON THE USE OF THE AIP AUDITS ASSISTANT (AAA)
Please indicate the replies according to the experience obtained in the use of the AAA tool and send this format via e-mail to the CAR or SAM Regional Offices as appropriate.
1) How many additional resources did you need to apply AIP audit?
Many Few None
2) How much support did you receive from your Administration to perform the AIP Audit?
Many Few None
3) How much cooperation did you receive from the involved AIS/MAP areas in the AIP Audit?
Many Few None
4) Did you find it difficult to apply the AIP Audit?
Yes A little bit No
5) Please indicate additional comments, they are very important in order to obtain further information on the difficulties and advantages of the AAA.
AIS/MAP/SG/10 Appendix to the Report on Agenda Item 3 3A - 2
6. Time (in weeks) to perform the audit:
7. Name and position of the Audit:
8: Score of your AIP Audit:
9. How many persons were involved in the AIP Audit:
10) Name of the States/Territory
11) Contact e-mail address: AIS/MAP/SG/10 Report on Agenda Item 4 4 - 1
Agenda Item 4: Review of Implementation Aspects
4.1 Review of the Latest Actions Adopted with Regard to Implementation of the NOTAM Databanks in the CAR/SAM Regions
4.1.1 The Meeting took note of the actions adopted by the AIS/MAP/SG/9 Meeting on the difficulties still being faced by some States/Territories/International Organizations to comply with the implementation of national NOTAM databanks. In addition, it took into consideration the follow-up actions carried out by interested States regarding GREPECAS Conclusion 13/42, concerning the development of operational agreements between States for the establishment of responsibility in storage and availability of NOTAM information in the CAR/SAM Regions, in accordance with the offer made by Brazil and Cuba, as well as COCESNA, to support States requiring aid in the establishment of their respective national NOTAM databanks. After discussions on the subject and based on Appendix A to this part of the Report, the Meeting agreed to urge pertinent States to make all necessary efforts to implement their respective national NOTAM databanks.
4.2 Inventory of CAR/SAM States Action Plans Received by the NACC and SAM Regional Offices and Review of the Actions Adopted by the States Concerning the Solution of Existing Deficiencies in the AIS/MAP Fields; Assessment of the Implications of the “U” Deficiencies and Their Possible Repriorization
4.2.1 The Meeting took note that, even though many of the existing AIS/MAP deficiencies were classified as urgent “U”, and in spite of requiring and receiving special treatment by the GREPECAS ASB, they have still remained valid for many years, distorting their urgent character. Therefore, it may be necessary to study them to determine their respective reclassification on the basis of how they directly and determinedly could affect the safety of air operations. The Meeting, after deliberating on the matter and taking into consideration that the responsibility for the classification of deficiencies was in the hands of the ICAO Regional Offices, agreed on the need to make it the AIS/MAP Subgroup Secretariat’s responsibility to carry out the respective study on the reclassification of the ASI/MAP “U” deficiencies, with input from the AIS/MAP Subgroup members.
4.2.2 The Meeting discussed the problem of the existing deficiencies; in addition, it examined the current status of the “A” high priority deficiencies affecting air navigation safety, as well as the “B” priority deficiencies that affect air navigation regularity and efficiency, in accordance with the information compiled by the ICAO Regional Offices, which was examined and updated by the GREPECAS contributory bodies.
4.2.3 Moreover, the Meeting also recalled that the ASB classified the deficiencies into four categories, on which the ASB takes specific actions, especially on those deficiencies that have been determined to affect both Regions, the deficiencies requiring investigation and further action and, last of all, corrected deficiencies.
AIS/MAP/SG/10 Report on Agenda Item 4 4 - 2
4.2.4 Cuba informed the Meeting, through Information Paper NI/05 on the actions adopted with regard to the resolution of the sole existing deficiency in the AIS/MAP field, which was considered as corrected.
4.2.5 During this part of the meeting, Bolivia, Brazil and Paraguay informed on various problems associated with updating processes, mainly the use of the GANDD database, where apparently they have some problems with deficiencies that appeared again after having been updated through that means. In this respect, it was suggested to examine the deficiency database programme to ensure its proper operation.
4.2.6 Paraguay indicated that it would be easier to determine which classification would receive deficiencies classified as “U”, if they already had an ongoing action plan for their resolution. In addition, ICAO was requested to really update the information on deficiencies that had been reported as solved, since they continued appearing in the lists presented at meetings year after year.
4.2.7 Through WP/21, IATA commented on reports that airlines send to them requesting their assistance to resolve infrastructure problems affecting flight operations and safety. These requests have been presented to other fora such as the ASB/6 Meeting for their attention.
4.2.8 In accordance with the above paragraph, airlines have expressed their concern on the lack of action by many CAR/SAM Regions States to correct many of their deficiencies. This is why IATA estimates that these deficiencies cost airlines millions of dollars annually, in addition to operational costs, and the IATA representative commented that to overcome the deficiencies in the air navigation fields, the problem is not so much technical as it is of organizational and financial nature.
4.2.9 Finally, States’ civil aviation authorities were requested to examine the regional deficiencies, to implement corrective action measures, and to ensure that States obtain the necessary resources to correct the AIS deficiencies to comply with the ICAO Annexes.
4.3 Proposal for Amendment to the CAR/SAM ANP/FASID for the Inclusion of Table FASID AIS-4, as a Follow-up to Recommendation 12/5 of the CAR/SAM/3 RAN Meeting (Buenos Aires, Argentina, 5-15 October 1999), and to AIS/MAP/SG Conclusion 9/15
4.3.1 Under this agenda item, the Meeting took into consideration that, on the basis of CAR/SAM/3 RAN Meeting (Recommendation 12/5) mandate regarding the need for GREPECAS to develop a table on aeronautical information availability requirements from other States at CAR/SAM international aerodromes (FASID Table AIS-4) for its final inclusion in the FASID, the GREPECAS/13 Meeting, through Conclusion 13/49 - Implementation and Incorporation of FASID Table AIS-4 in the Air Navigation Plan, approved the FASID Table AIS-4 model adopted by AIS/MAP/SG/9 for its remittance to the Air Navigation Commission (ANC). The second part of Conclusion 13/49 is still pending, which states that pertinent States should soon provide the NACC and SAM Regional Offices with all pertinent data to complete FASID Table AIS-4 for its presentation to GREPECAS/14 meeting. In consequence, and taking into consideration the urgent need to include Table AIS-4 in the FASID, the Meeting agreed to adopt the following Draft Conclusion: AIS/MAP/SG/10 Report on Agenda Item 4 4 - 3
DRAFT CONCLUSION 10/6 CAR/SAM FASID TABLE AIS-4
That, in compliance with CAR/SAM/3 RAN Recommendation 12/5, and based on the work carried out on this matter by both NACC and SAM Regional Offices and GREPECAS, and considering also that this is an operational requirement for the CAR/SAM Regions:
a) the CAR/SAM States that have not yet done so, send to the ICAO Regional Offices FASID Table AIS-4 as presented in Appendix B to this part of the report (FASID Tables AIS 4A and 4B) duly completed by 31 July 2007;
b) with that information, the ICAO NACC and SAM Regional Offices make the proposal for amendment to incorporate FASID Table AIS-4 - Requirements for Integrated Aeronautical Information Package at International Airports in the contents of Doc 8733, CAR/SAM Air Navigation Plan, Volume II, FASID by the end August 2007; and
c) concerned ICAO Regional Offices take the necessary actions in order to ensure that CAR/SAM States comply with maintaining the information of FASID Table AIS-4 duly updated.
4.4 Assessment of the Actions Taken by the CAR/SAM States on the Provision of Electronic Terrain and Obstacles Data, as a Follow-up to AIS/MAP/SG Conclusions 9/7 and 9/9
4.4.1 Under this agenda item, United States informed the Meeting that with regard to the new terrain electronic data provision requirements, new technologies using radar and laser (LIDAR) were to be considered for precision surveys, and he recommended visiting www.intermap.com web site in order to obtain further information on it. JEPPESEN also commented that in particular, they have used these new tools for their charts.
4.4.2 The Meeting took note of the contents of ICAO Annex 15, Chapter 10, related to the responsibility of States to ensure the provision of electronic terrain and obstacle data corresponding to the set of data, which should also be available to be used in the specified bases and in accordance with the areas of application, such as the entire State’s territory (Area 1), terminal control area (Area 2), aerodrome/heliport area (Area 3) and category II or III operations area, (Area 4). It was also noted that States should take into account that the technical requirements of Areas 1 and 4 should be fulfilled as at 20 November 2008, whilst the technical requirements of Areas 2 and 3 should be fulfilled by 18 November 2010. After these considerations, in order to encourage States to effectively comply with the requirements of Chapter 10 of ICAO Annex 15, for GREPECAS/14 Meeting consideration and adoption, the Meeting agreed to adopt the following draft conclusion, superseding GREPECAS Conclusion 13/44: AIS/MAP/SG/10 Report on Agenda Item 4 4 - 4
DRAFT CONCLUSION 10/7 COMPLIANCE WITH SARPS CONTAINED IN CHAPTER 10 OF ICAO ANNEX 15 (ELECTRONIC TERRAIN AND OBSTACLE DATA)
That, the States and Territories of the CAR and SAM Regions, with a view to ensuring the provision of electronic terrain and obstacle data, take immediate actions in order to:
a) include in their planning as soon as possible, the implementation of all required procedures to ensure that electronic terrain and obstacle data be provided in the period between 20 November 2008 (Annex 15, 10.6.1.1) and 18 November 2010 (Annex 15, 10.6.1.2), respectively, as established;
b) ensure effective compliance of item a), through the establishment of a specialists team in charge of the development of corresponding technical studies on this matter;
c) put into practice an action plan oriented to the collection of sets of electronic terrain and obstacle data for their classification, storage and availability in digital databases, in accordance with the contents and structure specified in Appendix 8 to ICAO Annex 15; and
d) ensure the effective availability of electronic terrain and obstacle data of the State’s national territory through the coordination with national geographic institutes to have available aeronautical Visual Flight Charts (VFR), in digital format, at scales between 1:250,000 and 1:1,000,000, respectively.
4.5 Initiative to Develop an Implementation Plan for an AIS/MAP Services Quality System
4.5.1 This agenda item was examined and consolidated under Agenda Item 2.1. AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 4 4A - 1
APPENDIX A
ACUERDOS PARA GARANTIZAR LA DISPONIBILIDAD DE INFORMACIÓN NOTAM EN LAS REGIONES CAR/SAM AGREEMENTS TO ENSURE THE AVAILABILITY OF NOTAM INFORMATION IN THE CAR/SAM REGIONS
ESTADOS QUE ACUERDOS PODRIAN PROVEER NOF QUE REQUIEREN OPERACIONALES ENTRE PERIODO PARA SISTEMAS DE APOYO DE NASC ESTADOS ACUERDOS
STATE WHICH NOF REQUIRING OPERATIONAL PERIOD FOR COULD PROVIDE SUPPORT OF NASC AGREEMENTS BETWEEN AGREEMENTS SYSTEMS STATES BRASIL / BRAZIL NOF GUAYAQUIL BRASIL: SOFTWARE/ 2005 - JUNIO 2006 / ENTRENAMIENTO (2005 - JUNE 2006) (SOFTWARE/TRAINING) ECUADOR: HARDWARE /PERSONAL (HARDWARE/PERSONNEL) NOF LA PAZ BRASIL: SOFTWARE/ 2005 - JUNIO 2006 / ENTRENAMIENTO (2005 - JUNE 2006) (SOFTWARE/TRAINING) BOLIVIA: HARDWARE/ PERSONAL (HARDWARE/PERSONNEL) CHILE NOF ASUNCIÓN CHILE: NASC/ 2005 - JUNIO 2006 ENTRENAMIENTO (2005 - JUNE 2006) (NASC/TRAINING) PARAGUAY HARDWARE PERSONAL (HARDWARE/PERSONNEL) COCESNA NOF TOCUMEN COCESNA: NASC/ 2005 - JUNIO 2006 ENTRENAMIENTO (2005 - JUNE 2006) (NASC/TRAINING) PANAMA: HARDWARE/ PERSONAL (HARDWARE/PERSONEL) CUBA NOF SANTO CUBA: SOFTWARE/ 2005 .- JUNIO 2006 DOMINGO ENTRENAMIENTO (2005 - JUNE 2006) (SOFTWARE/TRAINING) REPUBLICA DOMINICANA: HARDWARE/PERSONAL DOMINICAN REPUBLIC: (HARDWARE/PERSONNEL) NOF MAIQUETIA CUBA: SOFTWARE/ 2005 - JUNIO 2006 ENTRENAMIENTO (2005 - JUNE 2006) (SOFTWARE/TRAINING) VENEZUELA: HARDWARE /PERSONAL (HARDWARE/PERSONEL) AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 4 4A - 2
ESTADOS QUE ACUERDOS PODRIAN PROVEER NOF QUE REQUIEREN OPERACIONALES ENTRE PERIODO PARA SISTEMAS DE APOYO DE NASC ESTADOS ACUERDOS
STATE WHICH NOF REQUIRING OPERATIONAL PERIOD FOR COULD PROVIDE SUPPORT OF NASC AGREEMENTS BETWEEN AGREEMENTS SYSTEMS STATES URUGUAY NOF EZEIZA URUGUAY: SOFTWARE/ 2005 - JUNIO 2006 ENTRENAMIENTO (2005 - JUNE 2006) (SOFTWARE/TRAINING) ARGENTINA: HARDWARE /PERSONAL (HARDWARE/PERSONNEL) TRINIDAD Y NOF GEORGETOWN TRINIDAD Y TOBAGO: 2005 - JUNIO 2006 TOBAGO / NOF KINGSTON NASC/ENTRENAMIENTO (2005 - JUNE 2006) TRINIDAD & TABAGO (NASC/TRAINING) GUYANA-JAMAICA: HARDWARE / PERSONAL (HARDWARE/PERSONNEL) (*) NOF CURACAO TRINIDAD Y TOBAGO 2005 - JUNIO 2006 (*) NOF PARAMARIBO NASC/ENTRENAMIENTO (2005 - JUNE 2006) (*) NOF PORT-AU- (NASC/TRAINING) (*) SE REQUIERE PRINCE CURACAO-SURINAME- USO DEL INGLES HAITI: (*) (ENGLISH HARDWARE/PERSONAL LANGUAGE (HARDWARE/PERSONNEL) REQUIRED)
Nota: Aquellos Estados que se indican en la Tabla de arriba, con Oficinas NOTAM Internacionales (NOF) asistidas por un NASC de otro Estado, como parte del acuerdo operacional regional, para garantizar la disponibilidad de información NOTAM en las Regiones CAR/SAM, que pudieran haber establecido su propio Banco de Datos NOTAM Nacional (NASC), previo a la fecha que se indica como límite para hacer efectivo los respectivos acuerdos operacionales, deberán informar lo antes posible sobre este hecho a la oficina Regional OACI que corresponda por ubicación geográfica, para lo cual quedaría automáticamente exento del acuerdo operacional que se indica en la Tabla de arriba. Aquel Estado que por conveniencia operacional y/o por facilidad de interconexión deseara establecer acuerdo operacional con un Estado distinto al que se le esta asignado en la referida tabla, quedará a su libre criterio, siempre y cuando se garantice en todo momento la disponibilidad de información NOTAM sobre su área de responsabilidad.
Note: Those States indicated on the Table above, having International NOTAM Offices (NOF), which as part of the regional operational agreements should be assisted by the national data bank (NASC) of other State to guarantee the availability of NOTAM information in the CAR/SAM Regions, which could have implemented their own NASC system previous to the date established as for the effectiveness of the referred operational agreements, should inform of this fact, as soon as possible, to the concerning ICAO Regional Office (NACC or SAM), in order to be automatically exempted of any responsibility with respect to the agreements indicated in the above Table. Such State which for any operational convenience, and/or for interconnection facility, would like to establish NOTAM operational agreements with another State different to such indicated in the above Table, could be free to take such decision, providing that the NOTAM information with respect to its area of responsibility is made available in any time.
AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 1
APÉNDICE/APPENDIX B – TABLA FASID AIS-4
AIS-4-A FROM/DE
CAR SAM
Integrated Aeronautical Information Package s TO BE AVAILABLE IN/
Documentación Integrada de Información Aeronáutica ESTARÁ DISPONIBLE EN (UK) (USA) ba (Neth.) u Nicaragua (USA) Rico Puerto Saint Kitts & Nevis (UK) Saint Lucia St. Vincent & The Grenadine Tobago Trinidad & Turks & Caicos Is. (UK) Virgin Is. (UK) Virgin Is. Argentina Bolivia Brazil Chile Colombia Ecuador French Guyana (France) Guyana Panama Paraguay Peru Suriname Uruguay Venezuela Anguilla (UK) Barbuda & Antigua Ar Bahamas Barbados Belize Cayman Is. Rica Costa Cuba Dominica Rep. Dominican El Salvador French Antilles (France) Grenada Guatemala Haiti Honduras Jamaica Mexico Montserrat Is. (UK) Antilles Netherlands
City/Aerodrome Use ICAO Ciudad/Aeródromo Uso Local Indic.
ARGENTINA BUENOS AIRES/ RS SABE X Aeroparque J, Newberry BUENOS AIRES/ RG SADD XX Dontorcuato BUENOS RS SAEZ X X X X X X X X X X X X X X X AIRES/Ezeiza Ministro Pistarini BUENOS AIRES/San RG SADF XX X Fernando CATARATAS DEL RN SARI X IGUAZU/M, y D, S & Carlos Eduardo SA Krause COMODORO RS SAVC X RIVADAVIA/General Mosconi CORDOBA/Ing, Aer, RS SACO XX X A,I, Taravela FORMOSA/Formosa RG SARF X JUJUY/Gobernador RS SASJ X Guzmán MAR DEL PLATA/ RG SAZM X X Bgdier, Gral, B, de al & Colina AS MENDOZA/El RS SAME XX Plumerillo AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 2
AIS-4-A FROM/DE
CAR SAM
Integrated Aeronautical Information Package s TO BE AVAILABLE IN/
Documentación Integrada de Información Aeronáutica ESTARÁ DISPONIBLE EN (UK) (USA) ba (Neth.) u Anguilla (UK) Barbuda & Antigua Ar Bahamas Barbados Belize Cayman Is. Rica Costa Cuba Dominica Rep. Dominican El Salvador French Antilles (France) Grenada Guatemala Haiti Honduras Jamaica Mexico Montserrat Is. (UK) Antilles Netherlands Nicaragua (USA) Rico Puerto Saint Kitts & Nevis (UK) Saint Lucia St. Vincent & The Grenadine Tobago Trinidad & Turks & Caicos Is. (UK) Virgin Is. (UK) Virgin Is. Argentina Bolivia Brazil Chile Colombia Ecuador French Guyana (France) Guyana Panama Paraguay Peru Suriname Uruguay Venezuela
City/Aerodrome Use ICAO Ciudad/Aeródromo Uso Local Indic.
NEUQUEN/Presidente RS SAZN X X Perón POSADAS/Libertador RN SARP X Gral. D. José de San S Martín RESISTENCIA/ RN SARE Resistencia S & AS RIO GALLEGOS/Piloto RS SAWG X Civil N. Fernández
RIO GRANDE/Río RN SAWE X Grande S & AS ROSARIO/Rosario RS SAAR X X SALTA/Salta RS SASA X X SAN CARLOS DE RN SAZS XX X BARILOCHE/San S & Carlos de Bariloche AS TUCUMAN/Tte. RS SANT X X Benjamín Matienzo USHUAIA/Malvinas RN SAWH X Argentinas S & AS BOLIVIA COCHABAMBA/Jorge AS SLCB XX XX XX X X Wilsterman LA PAZ/El Alto RS SLLP X X XX XX XX XX X X X SANTA CRUZ/Viru RS SLVR X X XX XX XX XX X X X Viru AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 3
AIS-4-A FROM/DE
CAR SAM
Integrated Aeronautical Information Package s TO BE AVAILABLE IN/
Documentación Integrada de Información Aeronáutica ESTARÁ DISPONIBLE EN (UK) (USA) ba (Neth.) u Anguilla (UK) Barbuda & Antigua Ar Bahamas Barbados Belize Cayman Is. Rica Costa Cuba Dominica Rep. Dominican El Salvador French Antilles (France) Grenada Guatemala Haiti Honduras Jamaica Mexico Montserrat Is. (UK) Antilles Netherlands Nicaragua (USA) Rico Puerto Saint Kitts & Nevis (UK) Saint Lucia St. Vincent & The Grenadine Tobago Trinidad & Turks & Caicos Is. (UK) Virgin Is. (UK) Virgin Is. Argentina Bolivia Brazil Chile Colombia Ecuador French Guyana (France) Guyana Panama Paraguay Peru Suriname Uruguay Venezuela
City/Aerodrome Use ICAO Ciudad/Aeródromo Uso Local Indic.
TARIJA/Oriel Lea RN SLTJ XX Plaza S & AS TRINIDAD/Tte. Av. AS SLTR X X Jorge Henrich Arauz BRAZIL BELEM/ Val de Caes RS SBBE X X X X BELO HORIZONTE/ RS SBCF Tancredo Neves Intl. BOA VISTA/Boa Vista RS SBBV Intl. BRASILIA/Brasilia Intl. RS SBBR X CAMPINAS/Viracopos RS SBKP X X X X Intl. CAMPO GRANDE/ RS SBCG X X Campo Grande Intl. CORUMBA/Corumba RS SBCR X X Intl. CRUZEIRO DO SUL/ RS SBCZ Cruzeiro do Sul CUIABA/Marechal RS SBCY Rondon Int. CURITIBA/Afonsa RS SBCT X X X Pena Intl. FLORIANOPOLIS/ RS SBFL Hercilio Luz Intl. FORTALEZA/Pino RS SBFZ Martins Intl. FOZ DO IGUACU/ RS SBFI X X X Cataratas Intl. MACAPA/Macapá Intl. RS SBMQ X X AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 4
AIS-4-A FROM/DE
CAR SAM
Integrated Aeronautical Information Package s TO BE AVAILABLE IN/
Documentación Integrada de Información Aeronáutica ESTARÁ DISPONIBLE EN (UK) (USA) ba (Neth.) u Anguilla (UK) Barbuda & Antigua Ar Bahamas Barbados Belize Cayman Is. Rica Costa Cuba Dominica Rep. Dominican El Salvador French Antilles (France) Grenada Guatemala Haiti Honduras Jamaica Mexico Montserrat Is. (UK) Antilles Netherlands Nicaragua (USA) Rico Puerto Saint Kitts & Nevis (UK) Saint Lucia St. Vincent & The Grenadine Tobago Trinidad & Turks & Caicos Is. (UK) Virgin Is. (UK) Virgin Is. Argentina Bolivia Brazil Chile Colombia Ecuador French Guyana (France) Guyana Panama Paraguay Peru Suriname Uruguay Venezuela
City/Aerodrome Use ICAO Ciudad/Aeródromo Uso Local Indic.
MANAUS/Eduardo RS SBEG X X X X X X Gomes Intl. NATAL/Augusto AS SBNT Severo Intl. PONTA PORA/Ponta RS SBPP X Porá Intl. PORTO ALEGRE/ RS SBPA X X X Salgado Filho Intl. RECIFE/Guararapes RS SBRF X X X X X Intl. RIO DE JANEIRO/ RS SBGL X XX X XX X XX XX X X Galeao. Antonio Carlos Jobim Intl. SALVADOR/Deputado RS SBSV Luis Eduardo Magalhaes Intl. SANTAREM/Santarém AS SBSN Intl. SAO LUIS/Marechal AS SBSL Cunha Machado Intl. SAO RS SBGR XX X XX X X X PAULO/Guarulhos Intl. TABATINGA/Tabating RS SBTT X a Intl. URUGUALANA/Rube RS SBUG m Berta Inl. CHILE ANTOFAGASTA/Cerro AS SCFA XX X X X Moreno ARICA/Chacalluta RS SCAR XX X X X AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 5
AIS-4-A FROM/DE
CAR SAM
Integrated Aeronautical Information Package s TO BE AVAILABLE IN/
Documentación Integrada de Información Aeronáutica ESTARÁ DISPONIBLE EN (UK) (USA) ba (Neth.) u Anguilla (UK) Barbuda & Antigua Ar Bahamas Barbados Belize Cayman Is. Rica Costa Cuba Dominica Rep. Dominican El Salvador French Antilles (France) Grenada Guatemala Haiti Honduras Jamaica Mexico Montserrat Is. (UK) Antilles Netherlands Nicaragua (USA) Rico Puerto Saint Kitts & Nevis (UK) Saint Lucia St. Vincent & The Grenadine Tobago Trinidad & Turks & Caicos Is. (UK) Virgin Is. (UK) Virgin Is. Argentina Bolivia Brazil Chile Colombia Ecuador French Guyana (France) Guyana Panama Paraguay Peru Suriname Uruguay Venezuela
City/Aerodrome Use ICAO Ciudad/Aeródromo Uso Local Indic.
CONCEPCION/Carriel RS SCIE XX X X X Sur IQUIQUE/Gral. Diego RS SCDA X Aracena Intl. PUERTO MONTT/El RS SCTE X Tepual PUNTA AS SCCI X ARENAS/Pdte. C. Ibañez del Campo SANTIAGO/Arturo RS SCEL X X XX XX X X XX X XX XX XX XX X X Merino Benitez COLOMBIA BARRANQUILLA/ RS SKBQ X X X X X X X X X X X X X X X X X X X X Ernesto Cortissoz CALI/Alfonso Bonilla RS SKCL X X X X X X X X X Aragón CARTAGENA/Rafael RS SKCG X X X X XX X X X X X X X X Nuñez CUCUTA/Camilo Daza RN SKCC X X X X X S & AS LETICIA/Alfredo RN SKLT XX X X X X Vásquez Cobo S & AS RIONEGRO/José RS SKRG X X X X X X XX X X X X María Córdoba SAN ANDRES I./ RS SKSP X X X X X X X Sesquicentenario SANTAFE DE RS SKBO X X X X X X X X X X X X X X X X X X X X BOGOTA/ Eldorado AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 6
AIS-4-A FROM/DE
CAR SAM
Integrated Aeronautical Information Package s TO BE AVAILABLE IN/
Documentación Integrada de Información Aeronáutica ESTARÁ DISPONIBLE EN (UK) (USA) ba (Neth.) u Anguilla (UK) Barbuda & Antigua Ar Bahamas Barbados Belize Cayman Is. Rica Costa Cuba Dominica Rep. Dominican El Salvador French Antilles (France) Grenada Guatemala Haiti Honduras Jamaica Mexico Montserrat Is. (UK) Antilles Netherlands Nicaragua (USA) Rico Puerto Saint Kitts & Nevis (UK) Saint Lucia St. Vincent & The Grenadine Tobago Trinidad & Turks & Caicos Is. (UK) Virgin Is. (UK) Virgin Is. Argentina Bolivia Brazil Chile Colombia Ecuador French Guyana (France) Guyana Panama Paraguay Peru Suriname Uruguay Venezuela
City/Aerodrome Use ICAO Ciudad/Aeródromo Uso Local Indic.
CUBA HAVANA CITY RS MUHA X X X X X X X X X X X X X X X X X X X X X X X
ECUADOR GUAYAQUIL/José RS SEGU X X X X XX XX X X X X Joaquín de Olmedo Intl XLATACUNGA/Cotopa RN SELT xi S & AS MANTA/Eloy Alfaro RS SEMT QUITO/Mariscal Sucre RS SEQU X X X X X XX X X X FRENCH GUYANA (France) CAYENNE/ RS SOCA X X X X X X Rochambeau GUYANA TIMEHRI/Cheddi RS SYCJ X X X X XX XX X X X X Jagan Intl. PANAMA BOCAS DEL TORO/ RG MPBO X X Bocas del Toro & AS CHANGUINOLA/Cap. RG MPCH X X Manuel Niño & AS DAVID/Enrique Malek RS MPDA X X PANAMA/Marcos A. RG MPMG X X Gelabert & AS PANAMA/Tocumen RS MPTO X X XX X X XX XX XX XX XX XX X XX XX XX X X X X Intl. AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 7
AIS-4-A FROM/DE
CAR SAM
Integrated Aeronautical Information Package s TO BE AVAILABLE IN/
Documentación Integrada de Información Aeronáutica ESTARÁ DISPONIBLE EN (UK) (USA) ba (Neth.) u Anguilla (UK) Barbuda & Antigua Ar Bahamas Barbados Belize Cayman Is. Rica Costa Cuba Dominica Rep. Dominican El Salvador French Antilles (France) Grenada Guatemala Haiti Honduras Jamaica Mexico Montserrat Is. (UK) Antilles Netherlands Nicaragua (USA) Rico Puerto Saint Kitts & Nevis (UK) Saint Lucia St. Vincent & The Grenadine Tobago Trinidad & Turks & Caicos Is. (UK) Virgin Is. (UK) Virgin Is. Argentina Bolivia Brazil Chile Colombia Ecuador French Guyana (France) Guyana Panama Paraguay Peru Suriname Uruguay Venezuela
City/Aerodrome Use ICAO Ciudad/Aeródromo Uso Local Indic.
PARAGUAY ASUNCION/Silvio RS SGAS X X X X XX XX XX X X X X Pettirossi CIUDAD DEL ESTE/ RS SGES X X X X XX XX XX X X X X Guarani PERU AREQUIPA/Rodríguez AS SPQU XX X Ballón Intl. CHICLAYO/Cap. José AS SPHI XX X Quiñones Gonzalez CUZCO/Velazco RS SPZO X Astete IQUITOS/Cnel. FAP RS SPQT X X Francisco Secada Vignetta LIMA-CALLAO/Jorge RS SPIM X X X X X X X X X X X X X X X X X X X X X X X Chávez Intl. PISCO/Pisco AS SPSO TACNA/Cnel. FAP RG SPTN XX X Carlos Ciriani Santa Rosa TRUJILLO/Cap. Carlos AS SPRU Martinez de Pinillos SURINAME NEW NICKERIE/Maj, AS SMNI Fernandes PARAMARIBO/Zorg RG SMZO X X XX en Hoop ZANDERY/Johan Adolf RS SMJP X X X X X X X X XX X Pengel Intl. AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 8
AIS-4-A FROM/DE
CAR SAM
Integrated Aeronautical Information Package s TO BE AVAILABLE IN/
Documentación Integrada de Información Aeronáutica ESTARÁ DISPONIBLE EN (UK) (USA) ba (Neth.) u Anguilla (UK) Barbuda & Antigua Ar Bahamas Barbados Belize Cayman Is. Rica Costa Cuba Dominica Rep. Dominican El Salvador French Antilles (France) Grenada Guatemala Haiti Honduras Jamaica Mexico Montserrat Is. (UK) Antilles Netherlands Nicaragua (USA) Rico Puerto Saint Kitts & Nevis (UK) Saint Lucia St. Vincent & The Grenadine Tobago Trinidad & Turks & Caicos Is. (UK) Virgin Is. (UK) Virgin Is. Argentina Bolivia Brazil Chile Colombia Ecuador French Guyana (France) Guyana Panama Paraguay Peru Suriname Uruguay Venezuela
City/Aerodrome Use ICAO Ciudad/Aeródromo Uso Local Indic.
URUGUAY COLONIA/Internaciona RG SUCA X XX X X l de Colonia MALDONADO/Intl. CC RS SULS X XX X Carlos A. Curbelo: Laguna del Sauce MONTEVIDEO/ RG SUAA X XX X Aeropuerto Angel S, Adami Intl. MONTEVIDEO/Carras RS SUMU X X XX XX XX XX X X X co Intl. Gral. Cesáreo L. Berisco RIVERA/Cerro Chapeu RS SURV X X X Intl. SALTO/Nueva RG SUSO X X X Hesperides Intl. VENEZUELA BARCELONA/Gral. RN SVBC X X X X X X X José Antonio S Anzóategui Intl. CARACAS/Simón RS SVMI X X X X X X X X X X X X X X X X X X X X X X X X Bolívar Intl. Maiquetía MARACAIBO/La RS SVMC X X X X X X Chinita Intl. MARGARITA/Intl. Del RS SVMG X X X X X X Caribe Gral. Santiago Marino RS SVJC X X X X X X X PARAGUANÁ/Josefa Camejo Intl. AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 9
AIS-4-A FROM/DE
CAR SAM
Integrated Aeronautical Information Package s TO BE AVAILABLE IN/
Documentación Integrada de Información Aeronáutica ESTARÁ DISPONIBLE EN (UK) (USA) ba (Neth.) u Anguilla (UK) Barbuda & Antigua Ar Bahamas Barbados Belize Cayman Is. Rica Costa Cuba Dominica Rep. Dominican El Salvador French Antilles (France) Grenada Guatemala Haiti Honduras Jamaica Mexico Montserrat Is. (UK) Antilles Netherlands Nicaragua (USA) Rico Puerto Saint Kitts & Nevis (UK) Saint Lucia St. Vincent & The Grenadine Tobago Trinidad & Turks & Caicos Is. (UK) Virgin Is. (UK) Virgin Is. Argentina Bolivia Brazil Chile Colombia Ecuador French Guyana (France) Guyana Panama Paraguay Peru Suriname Uruguay Venezuela
City/Aerodrome Use ICAO Ciudad/Aeródromo Uso Local Indic.
SAN ANTONIO DEL RS SVSA X X X X X TACHIRA/San Antonio del Tachira Intl. VALENCIA/Zim RS SVVA X X X X X X X X X Valencia Intl.
AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 10
AIS-4-B FROM/DE
AFI EUR NAT PAC NAM ASIA
Integrated Aeronautical Information Package
TO BE AVAILABLE IN/ ) ain
Paquete Integrado de Información p S (
Aeronáutica f
ESTARÁ DISPONIBLE EN . o g p r
rk a Islands Islands bou al d y a ki o g m n a
e Verde e g in ola o e a eria v y nm p g g l x g o e l u ta Guinea-Bissau Guinea-Bissau Liberia Mauritania Morocco Namibia Ni Zaire Australia Zealand New Finl L Canar Austria Belgium Czech Republik D France Germany Hungary Ireland I Netherlands Poland Portugal Russian Federation S Spa Switzerland United Kingdom Cook Islands French Polynesia Canada United States Bermuda (UK) An Con Sierra Leone Africa South To Ca Sene Cote D’Ivoire D’Ivoire Cote Gambia Ghana Guinea Re
City/ ICAO Aerodrome Use/ Local Ciudad/ Uso Indic. Aeródromo
ARGENTINA BUENOS AIRES/ RS SABE Aeroparque J, Newberry BUENOS AIRES/ RG SADD Dontorcuato BUENOS RS SAEZ X X X X X X X X X AIRES/Ezeiza Ministro Pistarini BUENOS RG SADF AIRES/San Fernando CATARATAS DEL RNS & SARI IGUAZU/M, y D, SA Carlos Eduardo Krause COMODORO RS SAVC RIVADAVIA/ Gral. Mosconi CORDOBA/Ing, RS SACO Aer, A,I, Taravela FORMOSA/ RG SARF Formosa JUJUY/ Gob. RS SASJ Guzmán AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 11
AIS-4-B FROM/DE
AFI EUR NAT PAC NAM ASIA
Integrated Aeronautical Information Package
TO BE AVAILABLE IN/ ) ain
Paquete Integrado de Información p S (
Aeronáutica f
ESTARÁ DISPONIBLE EN . o g p r
rk a Islands Islands bou al d y a ki o g m n a
e Verde e g in ola o e a eria v y nm p g g l x g o e l u ta Guinea-Bissau Guinea-Bissau Liberia Mauritania Morocco Namibia Ni Zaire Australia Zealand New Finl L Canar Austria Belgium Czech Republik D France Germany Hungary Ireland I Netherlands Poland Portugal Russian Federation S Spa Switzerland United Kingdom Cook Islands French Polynesia Canada United States Bermuda (UK) An Con Sierra Leone Africa South To Ca Sene Cote D’Ivoire D’Ivoire Cote Gambia Ghana Guinea Re
City/ ICAO Aerodrome Use/ Local Ciudad/ Uso Indic. Aeródromo
MAR DEL PLATA/ RG & SAZM Bgdier, Gral, B, de AS al Colina MENDOZA/El RS SAME Plumerillo NEUQUEN/ RS SAZN Presidente Perón POSADAS/ RNS SARP Libertador Gral. D. José de San Martín RESISTENCIA/ RNS & SARE Resistencia AS RIO GALLEGOS/ RS SAWG Piloto Civil N. Fernández RIO GRANDE/Río RNS & SAWE Grande AS ROSARIO/ RS SAAR Rosario SALTA/Salta RS SASA SAN CARLOS DE RNS & SAZS BARILOCHE/ AS San Carlos de Bariloche AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 12
AIS-4-B FROM/DE
AFI EUR NAT PAC NAM ASIA
Integrated Aeronautical Information Package
TO BE AVAILABLE IN/ ) ain
Paquete Integrado de Información p S (
Aeronáutica f
ESTARÁ DISPONIBLE EN . o g p r
rk a Islands Islands bou al d y a ki o g m n a
e Verde e g in ola o e a eria v y nm p g g l x g o e l u ta Guinea-Bissau Guinea-Bissau Liberia Mauritania Morocco Namibia Ni Zaire Australia Zealand New Finl L Canar Austria Belgium Czech Republik D France Germany Hungary Ireland I Netherlands Poland Portugal Russian Federation S Spa Switzerland United Kingdom Cook Islands French Polynesia Canada United States Bermuda (UK) An Con Sierra Leone Africa South To Ca Sene Cote D’Ivoire D’Ivoire Cote Gambia Ghana Guinea Re
City/ ICAO Aerodrome Use/ Local Ciudad/ Uso Indic. Aeródromo
TUCUMAN/ RS SANT Tte. Benjamín Matienzo USHUAIA/ RNS & SAWH Malvinas AS Argentinas BOLIVIA COCHABAMBA/ AS SLCB X Jorge Wilsterman LA PAZ/El Alto RS SLLP X SANTA CRUZ/ RLVR X RS Viru Viru TARIJA/Oriel Lea RNS & SLTJ Plaza AS TRINIDAD/Tte. Av. AS SLTR Jorge Henrich Arauz BRAZIL BELEM/Val de RS SBBE X Caes BELO RS SBBV HORIZONTE/ Tancredo Neves Intl. BOA VISTA/Boa RS SBBV Vista Intl. AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 13
AIS-4-B FROM/DE
AFI EUR NAT PAC NAM ASIA
Integrated Aeronautical Information Package
TO BE AVAILABLE IN/ ) ain
Paquete Integrado de Información p S (
Aeronáutica f
ESTARÁ DISPONIBLE EN . o g p r
rk a Islands Islands bou al d y a ki o g m n a
e Verde e g in ola o e a eria v y nm p g g l x g o e l u ta Guinea-Bissau Guinea-Bissau Liberia Mauritania Morocco Namibia Ni Zaire Australia Zealand New Finl L Canar Austria Belgium Czech Republik D France Germany Hungary Ireland I Netherlands Poland Portugal Russian Federation S Spa Switzerland United Kingdom Cook Islands French Polynesia Canada United States Bermuda (UK) An Con Sierra Leone Africa South To Ca Sene Cote D’Ivoire D’Ivoire Cote Gambia Ghana Guinea Re
City/ ICAO Aerodrome Use/ Local Ciudad/ Uso Indic. Aeródromo
BRASILIA/Brasilia RS ABR Intl. CAMPINAS/ RS SBKP Viracopos CAMPO GRANDE/ RS SBCG Campo Grande Intl. CORUMBA/ RS SBCR Columba Intl. CRUZEIRO DO RS SBCZ SUL/Cruzeiro do Sul CUIABA/Marechal RS SBCY Rondon Intl. CURITIBA/Afonsa RS SBCT Pena Intl. FLORIANÓPOLIS/ RS SBFL Hercilio Luz Intl. FORTALEZA/Pino RS SBFZ X Martins Intl. FOZ DO IGUAZU/ RS SBFI Cataratas Intl. MACAPA/Macapá RS SBMQ Intl. MANAUS/Eduardo RS SBEG X Gomes Intl. AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 14
AIS-4-B FROM/DE
AFI EUR NAT PAC NAM ASIA
Integrated Aeronautical Information Package
TO BE AVAILABLE IN/ ) ain
Paquete Integrado de Información p S (
Aeronáutica f
ESTARÁ DISPONIBLE EN . o g p r
rk a Islands Islands bou al d y a ki o g m n a
e Verde e g in ola o e a eria v y nm p g g l x g o e l u ta Guinea-Bissau Guinea-Bissau Liberia Mauritania Morocco Namibia Ni Zaire Australia Zealand New Finl L Canar Austria Belgium Czech Republik D France Germany Hungary Ireland I Netherlands Poland Portugal Russian Federation S Spa Switzerland United Kingdom Cook Islands French Polynesia Canada United States Bermuda (UK) An Con Sierra Leone Africa South To Ca Sene Cote D’Ivoire D’Ivoire Cote Gambia Ghana Guinea Re
City/ ICAO Aerodrome Use/ Local Ciudad/ Uso Indic. Aeródromo
NATAL/Augusto AS SBNT X Severo Intl. PONTA PORA/ RS SBPP Ponta Porá Intl. PORTO ALEGRE/ RS SBPA Salgado Filho Intl. RECIFE/ RS SBRF X X X Guararapes Intl. RIO DE JANEIRO/ RS SBGL X X X X XX X X XXX X Galeao Antonio Carlos Jobim Intl. SALVADOR/ Dep. RS SBSV X Luis Eduardo Magalhaes Intl. SANTAREM/ AS SBSN Santarém Intl. SAO LUIS/ AS SBSL Marechal Cunha Machado Intl. SAO PAULO/ RS SBGR X X X X X X Garulhos Intl. TABATINGA/ RS SBTT Tabatinga Intl. URUGUALANA/ RS SBUG Rubem Berta Intl. AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 15
AIS-4-B FROM/DE
AFI EUR NAT PAC NAM ASIA
Integrated Aeronautical Information Package
TO BE AVAILABLE IN/ ) ain
Paquete Integrado de Información p S (
Aeronáutica f
ESTARÁ DISPONIBLE EN . o g p r
rk a Islands Islands bou al d y a ki o g m n a
e Verde e g in ola o e a eria v y nm p g g l x g o e l u ta Guinea-Bissau Guinea-Bissau Liberia Mauritania Morocco Namibia Ni Zaire Australia Zealand New Finl L Canar Austria Belgium Czech Republik D France Germany Hungary Ireland I Netherlands Poland Portugal Russian Federation S Spa Switzerland United Kingdom Cook Islands French Polynesia Canada United States Bermuda (UK) An Con Sierra Leone Africa South To Ca Sene Cote D’Ivoire D’Ivoire Cote Gambia Ghana Guinea Re
City/ ICAO Aerodrome Use/ Local Ciudad/ Uso Indic. Aeródromo
CHILE ANTOFAGASTA/ AS SCFA Cerro Moreno ARICA/Chacalluta RS SCAR CONCEPCIÓN/ RS SCIE Carriel Sur IQUIQUE/Gral. RS RCDA Diego Aracena Intl. PUERTO MONTT/ RS SCTE El Tepual PUNTA ARENAS/ AS SCCI Pdte. C. Ibáñez del Campo SANTIAGO/Arturo RS SCEL X XX X X XXX XX X Merino Benítez COLOMBIA BARRANQUILLA/ RS SKBQ X X X X Ernesto Cortissoz CALI/Alfonso RS SKCL X Bonilla Aragón CARTAGENA/ RS SKCG X X X Rafael Núñez CUCUTA/Camilo RNS & SKCC Daza AS LETICIA/Alfredo RNS & SKLT Vásquez Cobo AS AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 16
AIS-4-B FROM/DE
AFI EUR NAT PAC NAM ASIA
Integrated Aeronautical Information Package
TO BE AVAILABLE IN/ ) ain
Paquete Integrado de Información p S (
Aeronáutica f
ESTARÁ DISPONIBLE EN . o g p r
rk a Islands Islands bou al d y a ki o g m n a
e Verde e g in ola o e a eria v y nm p g g l x g o e l u ta Guinea-Bissau Guinea-Bissau Liberia Mauritania Morocco Namibia Ni Zaire Australia Zealand New Finl L Canar Austria Belgium Czech Republik D France Germany Hungary Ireland I Netherlands Poland Portugal Russian Federation S Spa Switzerland United Kingdom Cook Islands French Polynesia Canada United States Bermuda (UK) An Con Sierra Leone Africa South To Ca Sene Cote D’Ivoire D’Ivoire Cote Gambia Ghana Guinea Re
City/ ICAO Aerodrome Use/ Local Ciudad/ Uso Indic. Aeródromo
RIONEGRO/José RS SKSP X X María Córdoba SAN ANDRES I./ RS SKSP X X Sesquicentenario SANTA FE DE RS SKBO X X X X X X X BOGOTÁ/Eldorado CUBA HAVANA CITY RS MUHA X X X X X X X X X X X X X X X X X ECUADOR GUAYAQUIL/ RS SEGU X X José Joaquín de Olmedo Intl LATACUNGA/ RNS & SELT Cotopaxi AS MANTA/Eloy Alfaro RS SEMT QUITO/Mariscal RS SEQU X X Sucre FRENCH GUYANA (France) CAYENNE/ RS SOCA Rochambeau GUYANA TIMEHRI/Cheddi RS SYCJ X Jagan Intl.
AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 17
AIS-4-B FROM/DE
AFI EUR NAT PAC NAM ASIA
Integrated Aeronautical Information Package
TO BE AVAILABLE IN/ ) ain
Paquete Integrado de Información p S (
Aeronáutica f
ESTARÁ DISPONIBLE EN . o g p r
rk a Islands Islands bou al d y a ki o g m n a
e Verde e g in ola o e a eria v y nm p g g l x g o e l u ta Guinea-Bissau Guinea-Bissau Liberia Mauritania Morocco Namibia Ni Zaire Australia Zealand New Finl L Canar Austria Belgium Czech Republik D France Germany Hungary Ireland I Netherlands Poland Portugal Russian Federation S Spa Switzerland United Kingdom Cook Islands French Polynesia Canada United States Bermuda (UK) An Con Sierra Leone Africa South To Ca Sene Cote D’Ivoire D’Ivoire Cote Gambia Ghana Guinea Re
City/ ICAO Aerodrome Use/ Local Ciudad/ Uso Indic. Aeródromo
PANAMA BOCAS DEL RG & MPBO TORO/Bocas del AS Toro CHANGUINOLA/ RG & MPCH Cap. Manuel Niño AS DAVID/Enrique RS MPDA Malek PANAMA/Marcos RG & MPMG XX X X X X X X X A. Gelabert AS PANAMA/ RS MPTO X Tocumen Intl. PARAGUAY ASUNCIÓN/Silvio RS SGAS X X X X Pettirossi CIUDAD DEL RS SGES X X X X ESTE/ Guarani PERU AREQUIPA/ AS SPQU Rodriguez Ballón Intl. CHICLAYO/Cap. AS SPHI José Quiñónez Gonzáles CUZCO/Velazco RS SPZO Astete AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 18
AIS-4-B FROM/DE
AFI EUR NAT PAC NAM ASIA
Integrated Aeronautical Information Package
TO BE AVAILABLE IN/ ) ain
Paquete Integrado de Información p S (
Aeronáutica f
ESTARÁ DISPONIBLE EN . o g p r
rk a Islands Islands bou al d y a ki o g m n a
e Verde e g in ola o e a eria v y nm p g g l x g o e l u ta Guinea-Bissau Guinea-Bissau Liberia Mauritania Morocco Namibia Ni Zaire Australia Zealand New Finl L Canar Austria Belgium Czech Republik D France Germany Hungary Ireland I Netherlands Poland Portugal Russian Federation S Spa Switzerland United Kingdom Cook Islands French Polynesia Canada United States Bermuda (UK) An Con Sierra Leone Africa South To Ca Sene Cote D’Ivoire D’Ivoire Cote Gambia Ghana Guinea Re
City/ ICAO Aerodrome Use/ Local Ciudad/ Uso Indic. Aeródromo
IQUITOS/Cnel. RS SPQT FAP Francisco Secada Vignetta LIMA-CALLAO/ RS SPIM X X X X XXX Jorge Chávez PISCO/Pisco AS SPSO TACNA/Cnel. FAP RG SPTN Carlos Ciriani Santa Rosa TRUJILLO/Cap. AS SPRU Carlos Martínez de Pinillos SURINAME NEW NICKERIE/ AS SMNI Maj. Fernandes PARAMARIBO/ RG SMZO Zorg en Hoop ZANDERY/Johan RS SMJP X X X X X X X X X X Adolf Pengel Intl. URUGUAY COLONIA/ RG SUCA Internacional de Colonia MALDONADO/Intl. RS SULS CC Carlos A. Curbelo: Laguna del Sauce AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 19
AIS-4-B FROM/DE
AFI EUR NAT PAC NAM ASIA
Integrated Aeronautical Information Package
TO BE AVAILABLE IN/ ) ain
Paquete Integrado de Información p S (
Aeronáutica f
ESTARÁ DISPONIBLE EN . o g p r
rk a Islands Islands bou al d y a ki o g m n a
e Verde e g in ola o e a eria v y nm p g g l x g o e l u ta Guinea-Bissau Guinea-Bissau Liberia Mauritania Morocco Namibia Ni Zaire Australia Zealand New Finl L Canar Austria Belgium Czech Republik D France Germany Hungary Ireland I Netherlands Poland Portugal Russian Federation S Spa Switzerland United Kingdom Cook Islands French Polynesia Canada United States Bermuda (UK) An Con Sierra Leone Africa South To Ca Sene Cote D’Ivoire D’Ivoire Cote Gambia Ghana Guinea Re
City/ ICAO Aerodrome Use/ Local Ciudad/ Uso Indic. Aeródromo
MONTEVIDEO/ RS SUMU X X X X XX XX X XX X X XX Carrasco Intl. Gral. Cesáreo L. Berisco RIVERA/Cerro RS SURV Chapeu Intl. SALTO/Nueva RG SUSO Hesperides Intl. VENEZUELA BARCELONA/Gral. RNS SVBC X X José Antonio Anzoátegui Intl. CARACAS/Simón RS SVMI XX XX X X XXX X X Bolívar Intl. Maiquetía MARACAIBO/La RS SVMC XX X X Chinita Intl. MARGARITA/Intl. RS SVMG XX X X X X X X Del Caribe Gral. Santiago Marino RS SVJC X PARAGUANÁ/ Josefa Camejo Intl. SAN ANTONIO RS SVSA X DEL TACHIRA/ San Antonio del Tachira Intl. AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 4 4B - 20
AIS-4-B FROM/DE
AFI EUR NAT PAC NAM ASIA
Integrated Aeronautical Information Package
TO BE AVAILABLE IN/ ) ain
Paquete Integrado de Información p S (
Aeronáutica f
ESTARÁ DISPONIBLE EN . o g p r
rk a Islands Islands bou al d y a ki o g m n a
e Verde e g in ola o e a eria v y nm p g g l x g o e l u ta Guinea-Bissau Guinea-Bissau Liberia Mauritania Morocco Namibia Ni Zaire Australia Zealand New Finl L Canar Austria Belgium Czech Republik D France Germany Hungary Ireland I Netherlands Poland Portugal Russian Federation S Spa Switzerland United Kingdom Cook Islands French Polynesia Canada United States Bermuda (UK) An Con Sierra Leone Africa South To Ca Sene Cote D’Ivoire D’Ivoire Cote Gambia Ghana Guinea Re
City/ ICAO Aerodrome Use/ Local Ciudad/ Uso Indic. Aeródromo
VALENCIA/Zim RS SVVA X X X Valencia Intl.
AIS/MAP/SG/10 Report on Agenda Item 5 5 - 1
Agenda Item 5: Review of Administrative Aspects of the AIS/MAP Subgroup
5.1 Review of the Terms of Reference and Work Programme of the AIS/MAP Subgroup and its Task Forces
5.1.1 The Meeting reviewed the terms of reference and work programme of the AIS/MAP Subgroup and its respective task forces, as agreed by the ACG/6 Meeting. Note was taken that many of the tasks scheduled had already been terminated by the respective AIS/SG contributory bodies, and that others were pending and/or under execution, and should be reprogrammed to be finalized with new dates. The Secretariat, with the collaboration of the members of the Subgroup, proceeded to make the required adjustments on this matter to be presented to GREPECAS/14.
5.2 Consideration of Restructuring the AIS/MAP Subgroup
5.2.1 The Meeting took into consideration the need to develop and implement a strategy ensuring the gradual implementation of AIM in each one of the CAR/SAM States/Territories, whose objective would identify important requirements and elements of a capable and sufficient Aeronautical Information Management (AIM), to support the demands of CNS/ATM. Under this premise, its scope should be taken into account, and all the current AIS areas (publications, NOF and AIS units of AD) should be considered, bearing in mind that all phases of flight should be covered and objectives and strategic actions should be created for the transition to AIM. Within the strategy, the main strategic objectives to be followed must be defined in order to attain a suitable transition to AIM. These can be:
• establish AIM as the central ATM process; • ensure the provision and access of current and quality aeronautical information for all phases of flight; • transition from the publication of aeronautical information products to the provision of each piece of information individually for each one of the aeronautical information elements in electronic format; • adopt globally harmonized procedures, structures and contents of databases in a totally digitized aeronautical information environment; • define human resources activities in order to ensure the future AIM environment; • resolve the aspects of intellectual property (copyright), and the financial, legal, organizational and institutional issues related to AIM handling.
5.2.2 As a matter of interest and urgent need, and in order to adapt the AIS/MAP/SG Subgroup to the emerging technical and operational requirements and face the new challenges and responsibilities for the implementation of operational ATM, CNS/ATM systems, GNSS and the evolving FMS, the Meeting deemed necessary and appropriate to restructure the AIS/MAP/SG and its contributory bodies by establishing new terms of reference and work programmes, and to rename the AIS/MAP/SG to frame it within the conceptual environment of the electronic exchange of digital aeronautical data. As a result of the above, the following actions were agreed: AIS/MAP/SG/10 Report on Agenda Item 5 5 - 2
DRAFT DECISION 10/8 CHANGE OF NAME OF THE AIS/MAP SUBGROUP TO AERONAUTICAL INFORMATION MANAGEMENT (AIM) SUBGROUP
That, in order to frame it within the conceptual environment of the electronic exchange of digital aeronautical data, the name of the AIS/MAP Subgroup is changed to Aeronautical Information Management (AIM) Subgroup (AIM/SG), whose terms of reference and work programme are shown in Appendix A to this part of the report;
DECISION 10/9 TASK FORCES OF THE AIM SUBGROUP
The Task Forces of the AIM Subgroup, whose terms of reference and work programme are shown in Appendix B to this part of the report are the following:
a) the current AIS/MAP Quality Management Task Force changes its name to AIM Quality Management Task Force (AIM/QM/TF);
b) the AIM Training Task Force (AIM/TRAIN/TF) is activated;
c) the AIS/MAP Database and Automation Task Force (DB/AUTO/AIS/MAP) changes its name to AIM Automation Task Force (AIM/AUTO/TF); and
d) the AIM Electronic Aeronautical Charts Task Force (AIM/e-MAP/TF) is activated.
5.2.2 The Meeting agreed that the Rapporteurs of each Task Force would select members to participate in the pending tasks. Likewise, it was observed that the Task Forces should keep to a small number of members, and also that preferably, their members should be in no more than one Task Force, in order to give the opportunity to other States/Territories/International Organizations wishing to participate in accordance with the specialties of the personnel responsible for integrating those Task Forces. In addition, it was agreed that later, a specialist from each AIS field would be invited by the Rapporteurs to support the development of the activities assigned to these contributory bodies.
5.3 Election of Chairperson and Vice-Chairperson of the AIS/MAP Subgroup and of the Rapporteurs of its Contributory Bodies
5.3.1 The Secretariat proceeded to elect the Chairperson and Vice-Chairperson of the Subgroup and the Rapporteurs of the contributory bodies, in accordance with provisions of the GREPECAS Procedural Handbook, during this tenth meeting of the AIS/MAP Subgroup.
5.3.2 First of all, the assistants to the Meeting made initial proposals for the election of the Chairperson, for which the Delegate of Brazil proposed Mrs. Noemí Carta, Representative from Cuba. This proposal was seconded by the Delegate of United States and thereafter carried by the Meeting. AIS/MAP/SG/10 Report on Agenda Item 5 5 - 3
5.3.3 For the election of the Vice-chairperson, the Delegate of Argentina proposed Mr. Rafael Torres, Representative of Venezuela. This proposal was seconded by the Delegate of Dominican Republic and thereafter carried by the Meeting.
5.3.4 For the Task Forces, the same procedure was followed, with the following results:
Task Force (TF) Rapporteur State Quality Management (QM) Mr. Enrique Echarri Cuba
Electronic Charts (e-MAP) Ms. Viviana Barrientos Chile Automation (AUTO) Mr. Raul Octaviano de Sant’Anna Brazil
Instruction (TRAIN) Ms. Mery Frontanilla Bolivia
AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 5 5A - 1
APPENDIX A
TERMS OF REFERENCE AND WORK PROGRAMME OF THE AERONAUTICAL INFORMATION MANAGEMENT SUBGROUP (AIM/SG)
1. Terms of Reference
Foster and ensure the evolution of CAR/SAM Aeronautical Information Services from a manual operational environment to an environment where digital aeronautical information of high quality and integrity is processed and exchanged electronically to support the implementation of CNS/ATM systems, GNSS, operational ATM, and a state-of-the-art FMS.
2. Work Programme
TASK DATE TASK DESCRIPTION PRIORITY NUMBER START END Develop strategies and policies to establish the basic requirements and planning criteria for the evolution of AIS services within an effective AIM/1 A 2007 2010 Aeronautical Information Management (AIM) environment, in keeping with the components of the Global Operational Concept. Coordinate the application of quality systems in AIM services, in keeping with the relevant ISO standards; propose action plans for the AIM/2 implementation by CAR/SAM States of these A 2007 2008 types of system; and assess the problems facing AIM services for the implementation of the cited systems. Define the requirements to ensure due process when evaluating personnel within the framework of effective aeronautical information management, together with the consistent AIM/3 application of CAR/SAM AIM training B 2007 2010 programmes, also taking into account the need for basic criteria to ensure the development of an English language training programme related to effective aeronautical information management. AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 5 5A - 2
TASK DATE TASK DESCRIPTION PRIORITY NUMBER START END Coordinate the development of basic operational requirements and the required strategies for adoption of aeronautical information conceptual and exchange models (AICM/AIXM) in the CAR/SAM Regions, in order to facilitate the AIM/4 B 2008 2010 electronic exchange of digital aeronautical information/data between operational systems and their mutual inter-functionalities, both within the CAR/SAM Regions, as well as between these and other ICAO Regions. Implement practical guides to assist the States in the provision of electronic terrain and obstacle AIM/5 data (Doc 9881) for the electronic representation A 2007 2008 of aeronautical charts, as well as in the drafting of electronic aerodrome obstacle charts, as required. Conduct the required relevant studies for the use of geographical information systems (GIS) in AIM; also, prepare technical guides for the AIM/6 A 2007 2010 production by CAR/SAM States of VFR aeronautical charts (scales between 1:500,000 and 1:1,000, 000) in digital format. Periodically update the CAR/SAM Regional Navigation Plan (Part VIII, AIS) in order to AIM/7 ensure its effective evolution with respect to the B 2007 Global CNS/ATM Plan and in keeping with the SARPS contained in ICAO Annexes 4 and 15. Promote and follow-up on the effective implementation of AIM requirements in keeping AIM/8 with established procedures in order to take A 2007 2008 corresponding corrective action to resolve deficiencies affecting air operations. Coordinate, on an ongoing basis, with all GREPECAS contributory bodies, in order to AIM/9 B 2007 ensure proper integration of all areas contributing to CNS/ATM implementation.
3. Priority
A High priority tasks, on which work should be speeded up. B Medium priority tasks, on which work should commence as soon as possible, but without detriment to priority A tasks. C Tasks of lesser priority, on which work should commence as time and resources allow, but without detriment to Priority A and B tasks. AIS/MAP/SG/10 Appendix A to the Report on Agenda Item 5 5A - 3
4. Composition
Argentina, Bolivia, Brazil, Chile, Colombia, Costa Rica, Cuba, Dominican Republic, Ecuador, France, Paraguay, Peru, Spain, Trinidad and Tobago, United States, Venezuela, COCESNA, IATA, and PAIGH.
5. Chairperson
Chairman: Mrs. Noemí Carta (Cuba) Vice-Chairman: Mr. Rafael Torres (Venezuela)
------
AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 5 5B - 1
APPENDIX B
TERMS OF REFERENCE AND WORK PROGRAMME OF THE AERONAUTICAL INFORMATION MANAGEMENT QUALITY MANAGEMENT TASK FORCE (AIM/QM/TF)
1. Terms of reference
Promote effective aeronautical information management through the development of guides that will ensure that all of the procedures involved in the electronic exchange of digital aeronautical information/data have rigorous quality assurance and management systems in place to guarantee the integrity of that type of information.
2. Work programme
TASK DATE TASK DESCRIPTION PRIORITY NUMBER START END Complete the development of guides and action plans to AIS/QM 1 foster the implementation of quality systems in A 2007 2008 AIS/MAP services, based on the relevant ISO standards. Prepare guides based on ISO standards in order to ensure the integrity of the aeronautical information/data AIS/QM 2 provided both manually and through data banks and A 2007 2009 automated AIS systems, both operational and to be implemented. Develop guides depicting the flow to be followed when AIS/QM 3 conducting ISO audits in the various AIS/MAP areas at A 2007 2009 regional level. In coordination with the relevant AIM/SG bodies, develop quality specifications requirements of AIS/QM 4 A 2007 2009 automated AIS systems, AIS training programmes and electronic aeronautical charts. Develop, in coordination with the Secretariat of the AIS/MAP SG, application guidelines and an 25 implementation plan for human factors principles within AIS/QM 5 A 2007 December AIS/MAP Services, based on Doc 9683-AN/950, ICAO 2007 circulars on human factors and other related ICAO documents.
3. Composition
Laura Regina y A. Márquez (Argentina), Bolivia, Brazil, Patricia Bravo y Teodoro Montini (Chile), Enrique Echarri (Cuba), Amparo Salazar y Richard Pillajo (Ecuador), Mónica Bonilla, Silvia Herrera y Lester Saavedra (Guatemala), Lidia Cáceres (Paraguay), Graciela Moncillo (Uruguay), Venezuela and Leslie Dubon (COCESNA).
4. Rapporteur: Mr. Enrique Echarri (Cuba) Alternate Rapporteur: Argentina
AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 5 5B - 2
TERMS OF REFERENCE AND WORK PROGRAMME OF THE AERONAUTICAL INFORMATION MANAGEMENT TRAINING TASK FORCE (AIM/TRAIN/TF)
1. Terms of reference
Encourage the development of personnel within the effective aeronautical information management environment, in keeping with the operational requirements of a system for the electronic exchange of aeronautical information/data of high quality and integrity, through the development of the required training guides and procedural manuals.
2. Work programme
TASK DATE TASK DESCRIPTION PRIORITY NUMBER START END Define the requirements to ensure due process when evaluating personnel within an effective aeronautical AIM/ information management environment, through the A 2007 2008 TRAIN 1 verification of the competencies, training, specialisation, maintenance, and re-qualification of AIS officials working in the CAR/SAM Regions. Analyse the level of consistency between the global AIS training programme and the CAR/SAM AIM/ Regional Standard Programme AIS/021, in order to A 2007 2009 TRAIN 2 ensure the consistent application of an AIS training programme in the CAR/SAM Regions. Continue the feasibility studies for the development AIM/ of a high-level AIS course based on basic operational B 2007 2010 TRAIN 3 requirements and state-of-the-art technical criteria, under the nomenclature AIS/024-CAR/SAM. Study and define the basic criteria to ensure the AIM/ development of an English language teaching A 2007 2008 TRAIN 4 programme within the context of effective aeronautical information management. Study and define the quality criteria for personnel within the context of effective aeronautical AIM/ information management, to be submitted to the A 2007 2008 TRAIN 5 AIM/QM/SG for the development of the corresponding specifications.
AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 5 5B - 3
3. Composition
Roberto Migliorini (Argentina), Mery Frontalilla (Bolivia), Costa Rica, Maytte Maciñeira (Cuba), Andrés Sención (Dominican Republic) Carlos Delgado (Ecuador), , José Méndez y Daniel Ramírez (Guatemala), Antonio Insfrán Mareco (Paraguay), Javier Aldanondo (Spain), Uruguay, Zunida Calmerán (Venezuela) and Henry Cáceres (COCESNA).
4. Rapporteur Mrs. Mery Frontanilla (Bolivia) AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 5 5B - 4
TERMS OF REFERENCE AND WORK PROGRAMME OF THE AERONAUTICAL INFORMATION MANAGEMENT AUTOMATION TASK FORCE (AIM/AUTO/TF)
1. Terms of reference
Promote, within the effective aeronautical information management context, the harmonised and consistent development of technical specifications for the implementation of the appropriate automated systems that will ensure the electronic exchange of digital aeronautical information/data of high quality and integrity in the CAR/SAM Regions, within the context of a global exchange of information.
2. Work programme
TASK DATE TASK DESCRIPTION PRIORITY NUMBER START END Prepare guidelines for the implementation of the CAR/SAM Integrated Automated AIS System, AIM/ taking into account the criteria concerning the A 2007 2008 AUTO 1 CASADAB agreed by the CAR/SAM/3 RAN meeting. Provide guidance material for the CAR/SAM Regions for the application of automated AIS AIM/ systems in to support CNS/ATM systems, GNSS A 2007 2008 AUTO 2 system, operational ATM, and even the evolved flight management system (FMS). Expedite the relevant studies on the development of technical criteria for the harmonisation and integrated AIM/ automated processing of PIB/AIS, MET, and FPL A 2007 2009 AUTO 3 products to support the electronic provision of a pre- flight and post-flight information service in CAR/SAM international airports. Based on existing specifications, define the basic operational requirements and planning criteria for the AIM/ development and implementation of the AICM and B 2007 2010 AUTO 4 AIXM concepts, for their regular use in all automated AIS systems in the CAR/SAM Regions. AIM/ Support the evolution and implementation of the A 2007 2009 AUTO 5 AIM concept in the CAR/SAM Regions.
3. Composition
Ma. Inés Villalba, Pablo Caliazo and Enrique Márquez (Argentina), Bolivia, Raúl Octaviano de Sant’Anna (Brazil), Sergio García (Chile), Cuba, Alexander Guncay (Ecuador), Uruguay and Hirám Castillo (Venezuela).
4. Rapporteur: Mr. Raul Octaviano de Sant’Anna (Brazil).
AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 5 5B - 5
TERMS OF REFERENCE AND WORK PROGRAMME OF THE AERONAUTICAL INFORMATION MANAGEMENT ELECTRONIC AERONAUTICAL CHARTS TASK FORCE (AIM/e-MAP/TF)
1. Terms of reference
In coordination with the AIM/AUTO/SG, and within an effective aeronautical information management environment, promote the harmonised and consistent development of technical specifications that will permit the implementation of specialised databases to support the management of electronic aeronautical charts and terrain digital modelling systems in the CAR/SAM Regions, within the context of global exchange of information.
2. Work programme
TASK DATE TASK DESCRIPTION PRIORITY NUMBER START END Based on existing technologies, provide guidance AIM/ material for the production of electronic aeronautical A 2007 2010 e-MAP 1 charts in the CAR/SAM Regions, based on the WGS- 84 system. Based on the technical requirements of Chapter 10 of ICAO Annex 15, develop practical guides to support AIM/ the States in the provision of terrain and obstacle A 2007 2010 e-MAP 2 electronic data, and for the development of electronic aerodrome obstacle charts. In coordination with the AIM/AUTO/TF, conduct the necessary studies for the implementation of AIM/ geographical information systems (GIS) to support A 2007 2010 e-MAP 3 the electronic representation of aeronautical charts and terrain digital modelling systems (TDMS). In coordination with national geographic institutes, develop technical guides for the production by AIM/ CAR/SAM States of VFR aeronautical charts (scales A 2007 2010 e-MAP 4 between 1:500,000 and 1:1,000, 000) in digital format. In coordination with the AIM/TRAIN/TF, analyse the training requirements concerning the electronic AIM/ representation of aeronautical charts and terrain A 2008 2010 e-MAP 5 digital modelling systems (TDMS), and the implementation and operation of geographical information systems for digital aeronautical mapping.
AIS/MAP/SG/10 Appendix B to the Report on Agenda Item 5 5B - 6
3. Composition
Ma. Inés Villalba y Roberto Migliorini (Argentina), Bolivia, Brazil, Chile, José Chumo and Luis Simbaña (Ecuador), Chistopher Chamber (Jamaica), Javier Aldanondo (Spain), George P. Sempeles (United States), Uruguay, José Ramón Pacheco (Venezuela) and Blanca Lara (Jeppesen).
4. Rapporteur: Mrs. Viviana Barrientos (Chile). AIS/MAP/SG/10 Report on Agenda Item 6 6 - 1
Agenda Item 6: Other Business, Within the Terms of Reference of the AIS/MAP/SG
6.1 Through Working Paper 20, Cuba exposed some very important considerations on the concern of this State in relation to inconsistencies in the claim of a customer and the contents of a NOTAM issued by the Cuba databank. It was considered that this Havana NOF databank ensures the automatic processing of NOTAM information and is designed, taking into account the standards and formats established by ICAO. All the working processes performed through the databank are certified under a quality management system ensuring that available aeronautical information meets the accuracy, resolution and integrity required by ICAO.
6.2 The Meeting requested IATA to alert its operators on the use of NOTAMs and to perform a “cross check” of the information considered as sensitive generated through NOTAMs, in order to identify possible alterations by other existing databanks, either at regional levels or from the same operators, that may lead to mistakes in the planning and execution of their flights. At the same time, ICAO was aware of the situation taking prompt actions.
6.3 On the other hand, the Meeting was informed of at least two more cases of this type of NOTAM alteration; Brazil informed of a case between September and October 2006, in a country in Asia. Likewise, the SAM Office RO AIS/MAP informed the Meeting of another case in Argentina during December 2006, with similar characteristics of text alteration in two cases with users and related companies, where non-authorized alteration of the information originally issued by the State was made.
6.4 Brazil commented that an investigation should be made in order to verify whether the cause was a mal function of the system or an informatics virus.
6.5 The Meeting took note of the information provided by Venezuela in its WP/24 regarding its status of implementation of WGS-84, and took into consideration the offer made by Venezuela to collaborate on the assessment and execution of the geodesic survey at those States that had not yet completed or had just started the respective work on this important subject.
6.6 The Meeting was presented with the methodology specified in ICAO Doc. 9674, Part 4.2.2, which establishes the possibility of applying three methods to transform the coordinates of one datum to another; nevertheless, it was indicated that this was not totally reliable, since the use of transformation parameters had to go in consonance with the most appropriate mathematical model as per the geodesic reality of the contracting State, and carry out geodesic datum transformations with due assessment from specialists in geodesic investigations from each contracting State, avoiding undue use of commercial software. The Meeting took note of the information provided and agreed to review the Global Geodesic Manual, Chapter 4, para. 4.2 (Doc 9674).
6.7 Last of all, comments were made on Information Paper 09 presented by Chile regarding the progress of that State on the implementation of an AIS/MAP quality management system soon to be certified under ISO 9001:2000 standards.