FINAL VERSION AIS/MAP/SG/10 REPORT INTERNATIONAL CIVIL AVIATION ORGANIZATION INTERNATIONAL CIVIL AVIATION ORGANIZATION CAR/SAM REGIONAL PLANNING AND IMPLEMENTATION GROUP (GREPECAS) REPORT OF THE TENTHCAR/SAM MEETING REGIONAL OF THE AERONAUTICAL PLANNING INFORMATION AND IMPLEMENTATIONSERVICES AND AERONAUTICAL GROUP CHARTS(GREPECAS) SUBGROUP (AIS/MAP/SG/10) REPORT OF THE EIGHTH MEETING OF THE AERONAUTICAL INFORMATION SERVICES AND AERONAUTICAL CHARTS SUBGROUP (AIS/MAP/SG/8) (Lima, Peru, 24 to 28 March 2003) (CARACAS, VENEZUELA, 26 FEBRUARY - 02 MARCH 2007) Prepared by the Secretariat March 2007 The designations and the presentation of material in this publication do not imply the expression of any opinion whatsoever on the part of ICAO concerning the legal status of any country, territory, city or area of its authorities, or concerning the delimitation of its frontiers or boundaries. Table of Contents i-1 TABLE OF CONTENTS PAGE i Table of contents .................................................................................................................... i-1 ii History of the Meeting........................................................................................................... ii-1 ii.1 Place and duration of the Meeting .............................................................................. ii-1 ii.2 Opening Ceremony ..................................................................................................... ii-1 ii.3 Organization, Officers and Secretariat........................................................................ ii-1 ii.4 Working languages..................................................................................................... ii-1 ii.5 Agenda........................................................................................................................ ii-2 ii.6 Attendance ................................................................................................................. ii-3 ii.7 List of documentation ................................................................................................. ii-3 ii.8 Draft Conclusions, Draft Decisions and Decisions..................................................... ii-5 iii List of Participants................................................................................................................. iii-1 List of Participants – Information ....................................................................................... iii-2 Report on Agenda Item 1 Follow-up of Actions Taken by the AIS/ MAP SG/9 Meeting ...........................................1.1 1.1 Status of Implementation of GREPECAS/13 Meeting Actions on the AIS/MAP/SG/9 Meeting Report. 1.2 ICAO Air Navigation Commission Actions on the GREPECAS/13 Report. with regard to actions adopted by the AIS/MAP Subgroup/9 Meeting . 1.3 Follow-up on GREPECAS Administration Coordination Group (ACG) Actions Regarding the AIS/MAP Subgroup. Report on Agenda Item 2 Review of the Reports of the AIS/MAP Subgroup Contributory Bodies..........................2-1 2.1 Report of the AIS/MAP Quality Management Task Force (QM/TF/2 Meeting). 2.2 ICAO/PAIGH Aeronautical Charts Working Group (MAP-WG). Report on Agenda Item 3 Review of Planning Aspects and the Transition towards AIM ..........................................3-1 3.1 Review of the Implementation Status in the CAR/SAM Regions on AIS/MAP Actions. Adopted by the Eleventh Air Navigation Conference and the New AIM Concept. 3.2 Review of the Progress Achieved in the CAR/SAM Regions with Regard to the Application of AIP Concepts and Electronic Aeronautical Charts. 3.3 Actions Adopted with Regard to the Implementation of the ICAO/PAIGH Cooperation Project for the Production of 1:1000,000 and 1:500,000 VFR Aeronautical Charts. 3.4 Application of Human Factors Approach in the AIS Services and Their Impact on Aeronautical Operational Safety. 3.5 Need for an AIP Audits Process (AAA). i-2 i – Table of Contents TABLE OF CONTENTS PAGE Report on Agenda Item 4 Review of Implementation Aspects.........................................................................................4-1 4.1 Review of the Latest Actions Adopted with Regard to Implementation of the NOTAM Databanks in the CAR/SAM Regions. 4.2 Inventory of the CAR/SAM States Action Plans received by the NACC and SAM Regional Offices and Review of the Actions Adopted by the States Concerning the Solution of Existing Deficiencies in the AIS/MAP Fields; Assessment of the Implications of the “U” Deficiencies and Their Possible re-priorization. 4.3 Proposal for Amendment to the CAR/SAM ANP/FASID for the Inclusion of Table FASID AIS-4, as a Follow-up to Recommendation 12/5 of the CAR/SAM/3 RAN Meeting (Buenos Aires, Argentina, 5–15 October 1999), and to AIS/MAP/SG Conclusion 9/15. 4.4 Assessment of the Actions Taken by CAR/SAM States on the Provision of Electronic Terrain and Obstacles Data, as a Follow-up to AIS/MAP/SG Conclusions 9/7 and 9/9. 4.5 Initiative to Develop an Implementation Plan for an AIS/MAP Services Quality System. Report on Agenda Item 5 Review of Administrative Aspects of the AIS/MAP Subgroup..............................................5-1 5.1 Review of the Terms of Reference and Work Programme of the AIS/MAP Subgroup and its Task Forces. 5.2 Consideration of Restructuring the AIS/MAP Subgroup. 5.3 Election of Chairperson and Vice-Chairperson of the AIS/MAP Subgroup and of the Rapporteurs of its Contributory Bodies. Report on Agenda Item 6 Other Business, within the Terms of Reference of the AIS/MAP/SG .........................................6-1 ii – History of the Meeting ii-1 HISTORY OF THE MEETING ii.1 Place and Duration of the Meeting The Tenth Meeting of the GREPECAS Aeronautical Information Services and Aeronautical Charts Subgroup (AIS/MAP/SG/10) was held in Caracas, Venezuela, from 26 February to 02 March 2007, at the J.W. Marriott Hotel. ii.2 Opening Ceremony Mr. Roberto Jean-Francois, Regional Officer, Aeronautical Information Services of the ICAO South American Office, on behalf of the Regional Director of the ICAO SAM Office and Secretary of GREPECAS, welcomed the participants and thanked them for their attendance, wishing them success in the Meeting. Gen. Brig. (Av.) Ramón Viñas García, Chairman of the Instituto Nacional de Aeronáutica Civil, officially opened the Tenth Meeting of the GREPECAS Aeronautical Information Services and Aeronautical Charts Subgroup (AIS/MAP/SG/10), welcomed the participants, stressed the importance of Aeronautical Information Services and, on behalf of the Government of Venezuela, opened the Meeting. Lastly, Mr. Sergio García, as Chairman of the AIS/MAP Subgroup, welcomed the participants, and Mr. Raúl Martínez, Secretary of the AIS/MAP Subgroup, gave the corresponding explanations regarding the Agenda and documentation for the meeting. ii.3 Organization, Officers and Secretariat Mr. Sergio García J., Chairperson of the AIS/MAP Subgroup, presided over the meeting from the first day of the Meeting until the election of Ms. Noemí Carta as the new Chairperson of the Subgroup on 28 February 2007. Mr. Raúl Martínez, Regional AIS/MAP Officer of the ICAO North American, Central American and Caribbean Regional Office acted as Secretary of the Subgroup, assisted by Mr. Roberto Jean- François, Regional AIS/MAP Officer of the ICAO South American Regional Office. ii.4 Working Languages The working languages of the meeting were English and Spanish. The documentation was presented in both languages. ii-2 ii – History of the Meeting ii.5 Agenda The following agenda was adopted: Agenda Item 1 Review of Actions Taken by Superior Bodies on the AIS/MAP Subgroup. 1.1 GREPECAS/12 Meeting Actions on the AIS/MAP/SG/8 Report. 1.2 ICAO Air Navigation Commission and Council Actions on the GREPECAS/12 Report on AIS/MAP related issues. 1.3 GREPECAS Administration Coordination Group (ACG) ACG/4 and ACG/5 Meetings Actions on AIS/MAP Issues. Agenda Item 2 Review of the Reports of the AIS/MAP Subgroup Contributory Bodies. 2.1 AIS/MAP Quality Management Task Force (QM/TF/1 Meeting). 2.2 ICAO/PAIGH Aeronautical Charts Working Group (MAP-WG) Agenda Item 3 Review of Planning Aspects. 3.1 Eleventh Air Navigation Conference Outcome on AIS/MAP issues. 3.2 Planning of the Production of Electronic Aeronautical Charts. 3.3 ICAO/PAIGH Cooperation Project for the Production of 1:1000,000 and 1:500,000 VFR Aeronautical Charts. 3.4 Considerations on the Application of Human Factors in the AIS Services and Their Effect on Aeronautical Operations’ Safety. 3.5 Amendments to ICAO Annex 4 and Annex 15 Agenda Item 4 Review of Implementation Aspects 4.1 Review of the Latest Actions Adopted with Regard to Implementation of the NOTAM Databanks in the CAR/SAM Regions. 4.2 Inventory of the CAR/SAM States Action Plans Received by the NACC and SAM Regional Offices and Review of the Actions Adopted by the States Concerning the Solution of the Existing Deficiencies in the AIS/MAP fields; assessment of the Implications of the “U” Deficiencies and Their Possible Re-priorization. 4.3 Proposal for Amendment to the CAR/SAM ANP/FASID for the Inclusion of Table FASID AIS-4, as a Follow-up to Recommendation 12/5 of the CAR/SAM/3 RAN Meeting (Buenos Aires, Argentina, 5–15 October 1999), and to AIS/MAP/SG Conclusion 9/15. 4.4 Assessment of the Actions Taken by the CAR/SAM States on the Provision of Electronic Terrain and Obstacles Data, as a Follow-up to AIS/MAP/SG Conclusions 9/7 and 9/9. 4.5 Initiative to Develop an Implementation Plan for an AIS/MAP Services