AVALON CITY COUNCIL MEETING WILL ALSO INCLUDE A MEETING OF THE CITY COUNCIL ACTING AS THE AVALON HOUSING AUTHORITY TUESDAY, JANUARY 21, 2020— 5:00 P.M. CITY COUNCIL CHAMBERS 410 AVALON CANYON ROAD, AVALON

In compliance with the Americans with Disability Act. if you need special assistance to participate in this meeting, please contact Denise Radde. City Clerk (310) 510-0220. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102-35.104 ADA Title II). All public records relating to an agenda item on this agenda are available for the public inspection at the time the records are distributed to all, or a majority of all, members of the City Council. Such records shall be available at City Hall located at 410 Avalon Canyon Rd.

CALL TO ORDER

PLEDGE OF ALLEGIANCE I INVOCATION I ROLL CALL

PRESENTATION(S)

ANNOUNCEMENTS I WRITTEN COMMUNICATIONS

DEPARTMENT HEAD REPORTS

CITY MANAGER / CITY ATTORNEY REPORTS

COUNCILMEMBER REPORTS / MAYOR REPORT

ORAL COMMUNICATION Members of the public may address the City Council at this time. No action will be taken on non-agenda items at this meeting. Speakers should limit comments to three (3) minutes each.

CONSENT CALENDAR

1. Minutes Although the live recording is the official record of public meeting, minutes are prepared for the Council’s approval. Recommended Action Approve minutes from the January 7, 2020 regular meeting of the City Council.

2. Warrants • Warrants in the amount of $549,594.23. • Six electronic fund transfers totaling $259,848.86. • One payroll totaling $254,193.57.

Recommended Action: Approve the disbursements for December 28, 2019 through January 10, 2020 totaling $1,063,636.66.

6.

4.

5.

JANUARY

3.

PAGE

CITY

COUNCILIHOUSING

Waterside

of

Applicant

to

meet

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Adopt

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State

Fiscal

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the

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holders.

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scope

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Council

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Year

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between

values,

The

and

2020

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requirements

following

the

Bid

adopted

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Act

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and

City’s

Permit

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of

2019-2020

balances.

application

bid

1

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make

abides of

5th

Dive

(ADA)

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the

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dba

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has

each

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to

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all

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&

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be

conditions

investments

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locations.

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summarizing

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and

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are

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the

days

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forth

to

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have

in

Watersjde

types,

limited

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compliance

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per

submit

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and

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of to CITY COUNCIL/HOUSING AUTHORITY AGENDA JANUARY 21, 2020 PAGE 3

7. Waterside Permit Application — Island Enterprises Applicant has resubmitted a Waterside Permit Application. At its December 18, 2018, meeting the City Council approved the renewal of Island Enterprises’ 2019 Waterside Permit contingent upon payment of the outstanding balance for various harbor related fees owed the City. The 2020 Waterside Permit Renewals were heard by Council at its December 17, 2019, City Council meeting. Island Enterprises’ Waterside Permit was not renewed because there is still an outstanding balance owed to the City of Avalon. Recommended Action: Deny Island Enterprises’ request for a Waterside Project Application pursuant to Section 10-2.416(a) (8) and (9) of the Avalon Municipal Code.

PUBLIC HEARING

8. Public Hearing for Approval of Fiscal Year 2020-2021 Community Development Block Grant (CDBG) Funds. A Public Hearing is required to receive comments on the proposed use of the FY 2020-2021 CDBG Funds. Staff is recommending the FY 2020-2021 funds be used for Phase IIof the City of Avalon’s ADA Curb and Ramp Project. Recommended Action: Open the Public Hearing, accept comments, close the Public Hearing and authorize the City Manager to approve the proposed allocation of Fiscal Year 2020-2021 CDBG funds for Phase II of the ADA Curb and Ramp Project.

GENERAL BUSINESS

9. Ordinance Amending Chapter 4 of Title 3 of the City of Avalon Municipal Code to Implement Uniform Public Construction Cost Accounting Act Procedures for Public Projects The Uniform Public Construction Cost Accounting Act (Act) is a program created in 1983 that provides for alternative bidding procedures for public projects ifthe agency elects to follow the cost accounting procedures set forth in the Cost Accounting Policies and Procedures Manual of the California Uniform Construction Cost Accounting Commission. The Act is enacted under Public Contracts Code Section 22000 through 22045. On December 4, 2018, the City Council adopted Resolution 18-39 electing to become subject to the Act. Recommended Action: Introduce and waive all readings of an Ordinance of the City of Avalon amending Chapter 4 (Purchasing System) of Title 3 (Finance) of the City of Avalon Municipal Code to implement the Uniform Public Construction Cost Accounting Act procedures for public projects. CITY COUNCIL IHOUSING AUTHORITY AGENDA JANUARY 21, 2020 PAGE 4

10. Development of Cruise Ship Policy This item was discussed at two previous City Council meetings on October 1, 2019 and December 17, 2019. City Staff was directed to come back with certain findings. Staff developed guidelines for scheduling future cruise ship requests. Recommended Action: Consider adopting by resolution a policy that will provide guidelines for scheduling cruise ships to visit the City of Avalon.

****Thefollowing Closed Session items is the “City of Avalon acting as the Housing Authority”.

CLOSED SESSION

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 206 E. Whittley Agency Negotiator: City Manager Denise Radde Negotiating Parties: Jack and Nora Tucey Under Negotiation: Price and Terms of Payment

ADJOURN

NOTICE OF POSTING

I, Denise Radde, declare that the City Council Agenda for Tuesday, January 21, 2020 was posted Friday, January 17, 2020 on the City’s website www.cityofavalon.com, and at City Hall, 410 Avalon Canyon Road. Copies of agendas and Staff Reports are available at City Hall. \. ‘N&\N \\ Denise A. Radde, City Clerk / City Manager

ATTACHMENTS:

the

ADVERTISING,

CONSEQUENCES

GOAL

FOLLOW

FISCAL RECOMMENDED

meetings,

REPORT SUBJECT:

Council

PREPARED

ORIGINATING MEETING

-

posted

January

ALIGNMENT:

meeting.

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UP

minutes

SUMMARY:

agenda

DATE:

BY:

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7,

DEP:

NOTICE

2020

ACTION(S):

are

pursuant

OF

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prepared

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ATTACHMENTS:

ADVERTISING,

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Card

CONSEQUENCES GOAL

FOLLOW

FISCAL

$259,848.86.

totaling

January

RECOMMENDED

REPORT SUBJECT:

PREPARED

ORIGINATING MEETING EFT EFT EFT

EFT EFT EFT-CALPERSMEDICAL PAYROLL

GF FY19-20 US - - - -

- Details CALPERS CALPERS CALPERS

HARBOR/REC FUEL ALIGNMENT:

BANK

$549,594.23,

IMPACTS:

10,

SUMMARY:

UP DATE:

DOCK 2020

WARRANTS

Budget.

BY: ACTION: RETIREMENT UAL

RETIREMENT

DEP: NOTICE

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totaling Audit

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DESCRIPTION

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Warrants

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Matthew

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30430-30511

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TAX

CITY

PUBLIC

disbursements

meeting sufficient

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TOTAL totaling

OF

Warrant Baker,

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AVALON

2019

CONTACT: of

DISBURSEMENTS

funds

$254,193.57 the

SERVICE

City

RECOMMENDED

Finance

Lists,

disbursements

through

obligations.

available,

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.

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ACTION: for

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electronic to AMOUNT

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the

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AGENDA

expenditures CITY 1,063,636.66 549,594.23

254,193.57

are Brown 43,235.00 43,389.81 75,933.88

92,636.13 Detail, 2,697.00

1,957.04

MANAGER:

comprised

N/A

fund

Act.

ITEM:

US

28, transfers 01/07/20 01/10/20 01/06/20 01/06/20 01/03/20 01/10/20

12/30/20 are

12/30/20

Bank 2019 DATE

______

of included

______

warrants

Credit

through

totaling in CITYOF AVALON DECEMBER28, 2019- JANAURY10, 2020 DISBURSEMENTS January 21, 2020

ITEMDESCRIPTION AMOUNT DATE

CF US BANKWARRANTSCK#30430-30511 $ 549,594.23 01/10/20 PAYROLL 254,193.57 01/03/20 EFT - CALPERSMEDICAL 92,636.13 01/06/20

EFT- CALPERSUAL 75,933.88 12/30/20 EFT- CALPERSRETIREMENT 43,389.81 01/07/20

EFT - CALPERSRETIREMENT 43,235.00 12/30/20

EFT - FUELDOCKSBOESALESTAX 2,69700 01/06/20 EFT- HARSOR/RECCREDITCARDAND BANKSERVICEFEES 1,937.04 01/10/20 TOTALDISBURSEMENTS$ 1,063.636.66

CERTIFICATE

INACCORDANCEWITHSECTION32702

OFTHEGOVERNMENTCODE,I CERTIFY THATTHEABOVEDEMANDSAREACCURATE ANDTHATFUNDSAREAVAILABLEFOR APPROVEDANDAUDITEDTHIS PAYMENT. 21st DAYOF .ANUARY2020

I CERTIFYUNDERPENALTYOF PERJURY

THATThE FOREGOINGISTRUEAND CORRECT.

AUDITCOMMITTEE- STEVEF-OEFS EXECUTEDTHIS 21sr DAYOF JANUARY2020

AUDITCOMMITTEE- OLEYOLSEN FINANCEDIRECTOR- MATTHEWBAKER CITYOF AVALON DISBURSEMENTS- DECEMBER28, 2019- JANUARY10, 2020 January 21, 2020

CHECK DATE NUMBER ISSUED AMOUNT NAME DESCRIPTION 30430 12/31/2019 2,029.25 BORDINSIMMERELF LITIGATIONCOSTS 30431 01/10/2020 2,138.45 AAAOIL,INC FUEL-ALLDEPTS 30432 01/10/2020 934.14 ACTiONSALES& METALCO. SUPPLIES-HARBOR 30433 01/10/2020 105.14 ALBERTSONSSAFEWAY SUPPLIES- ADMIN/FIRE

30434 01/10/2020 460.29 AMAZONCAPITALSERVICES,INC. SUPPLIES- ALLDEPTS 30435 OL/tO/2020 1,440.77 AMERICANEXPRESS SEEA11ACHEDDETAIL 33436 01/10/2020 43600 ANTONIO’S SENIORMEALS 3fl437 01/10/2020 128.16 A-TIRONEFITFORA KING SERVICE.HARBOR 30438 01/10/2020 200.03 AVALONCDMMJNITYCHURCH SERVICESRECREATION

30439 01/10/2020 3,960.34 AVALONMOORING& D.VING SERVICE. HARBOR 5QtT3:4p[ 30440 01/10/2020 3A55.00 BEYOND SOUr ONS CONTRACTSVCS. IT 30441 01/10/2020 1,042.31 BOUNDTREEMEDICAL SUPPLIES-FIRE 30442 01/13/2020 88.00 CANBY,CLAUDIA SUPPLIES GARAGE 30443 01/10/2020 3,166.37 CATALINABEVERAGECO SUPPLIES- ALLOEPTS 30444 01/10/2020 104.36 CATALINABROADBANDSOLUTIONS SERVICE- P/W/FIRE 30445 01/10/2020 30,919.30 CATALINAEXPRESS 1STHALFDEC/TRAVEL 30446 01/10/2020 1,351.99 CATALINAISLANDER ADVERTISING‘ALLDEPTS

30447 01/10/2020 534.00 CATALINAPESTCONTROL SERVICE- HARBOR

30448 01/10/2020 7.59000 CATALINATRANSPORTATIONSVC, INC TAXIBOOKS12/2019

30449 01/10/2020 2,75748 COWGOVERNMENT SUPPLIES- IT

33450 01/10/2020 - CHET’SHARDWARE VOID - MUJI STJB CHECK 30451 01/10/2020 - CHET’SHARDWARE VOID - MULTISTUBCHECK 304452 01/10/2020 - CHET’SHARDWARE VOID - MULTISTUBCHECK 30453 01/10/2020 1,50326 CHET’SHARDWARE SUPPlIES . ALl DEPTS 30454 01/10/2020 1,737.04 CISNEROS,CHRISTIAN REIMB0/P COSTS 30455 O1/ID/2020 6,296.92 CD.OF LOSANGELESSHERIFF’SDEPT. WATERFRONTPATROL- 10/2019

30456 01/10/2020 1,543.48 CONNOLLYPACIFICCO. SUPPLIES. P/W

30457 01/10/2020 5,318.00 DAVISFARRLLP SERVICE- FINANCE

30458 OE/10/202D - DELTADENTAL VOID - MULTISTUBCHECK 30459 01/10/2020 7,681.36 DELTADENIAL DENTAL-01/2020 30460 01/10/2020 312.00 DEWEYPESTCONTROL SERVICE. ADMIN/HARBOR 30S1 01/10/2020 404.00 DIV’SIONOFTHE STATEARCITEC DUES rINANCE

3052 01/10/2020 39,892.60 LNV RON SRATE0Y CONSULTANTS, INC SERV.CE- WWTP 30463 03/10/2D20 18459.80 ESGENGINEERING SERVICE.P/W

30464 01/10/2020 1,91S.38 ESOENGINEERING SERVICE- P/W

30465 01/10/2020 9,374,45 ESGENGINEERING SERVICE- P/W

30466 01/L0/2020 . EDLLITYSECJRITYLIFTiNSJRANCE VOID . MULTISTUBCHECK

30467 01/10/2020 1,162.86 FIDELITYSFCURITYLIFEINSURANCE VISION- 01/2020 30468 01/10/2020 15DB FINANCIALCREDITNETWORK AMBULANCEFEES 30469 01/10/2020 112.46 FLICKINGER,WILLIAM REIMB0/P COSTS 30470 01/10/2020 248.03 GALLS,LLC UNIFORMS HARBOR 30471 D1/1D/2020 627.11 GARCIA,BETFYJD RETIREEINS 01/2020

30472 01/10/2020 2S0.OD GLADWELLGOVERNMENTALSERVICES,INC SERVICE- AOMIN 30473 01/10/2020 26.43 GRAINGER SUPPLIES. P/W

33474 01/10/2020 3.1)6.25 HDRENGF.EERINGINC SERVICE- FINANCE

3047S 01/1D/202D 537.00 HILLDDWRES REL,ND . CEMETERY 30475 D1/1O/2O20 3,427.92 HOEFS,STEVEN MEDICA_REIMB06-12/2019 30477 01/10/2020 4.467,11 HOMEDEPOT SERViCES CREDIT SUPPLIES- P/W 30678 01/10/2020 30,417.53 1DBENV.RONMENTALSERVICES SERV’CE. HHW

30679 01/10/2010 705-39 INUJSTRIALWEAL SUPPLYCOMPANY SUPPLIES- HARBOR 30480 01/10/2020 40,375.00 JORDAHLCONSTRUCTION PROGRESSPAYMENTS

30481 D1/1D/2O20 720.00 KATIE’SKITCHEN SENIORMEALS- 11-12/2019 30482 01/10/2020 2,68D.DDLOSANGELESCOUNTYEMSA TRAINING-HARBOR/FIRE 30483 01/10/2020 286.00 MANAGEDHEALTHNETWORK SERVICE-ADMIN 30484 01/10/2020 1,392.66 NEOFUNDSBYNEOFOST POSTAGEMETERLEASE 30485 01/10/2020 2,613.99 DLSEN,WE REIMB0/P COSTS 30486 01/10/2020 7,228.00 ON FHEWINOFALCDNRY,INC CONTRACTSVCS- COO 33447 01/10/2020 59667 P4AIR SUPPLIES- HARBOR 30488 01/10/2320 1,912.88 QUILLCORP SUPPL’ES- AL- DEPTS 30489 01/10/2020 280.63 RADDE.OEN,SE REIMB0/P COSTS 30&9D 01/10/2020 385.00 JUAN AVARO RICARDO REGALAODRU2 SERVICE-EUELDOCK

Page 1 of 2 CITYOF AVALON

DSBURSEWENTS - DECEMBER28, 2019 JANUARY10, 2020 January 21, 2020

CHECK DATE NUMBER ISSUED AMOUNT NAME DESCRIPTION

30491 01/10/2020 72? 31 RICOHUSA,INC COP ERLEASE- P..ANNNG 30492 01/10/2020 9,412.50 SIRIA’SCLEANINGSERV,CE 1SThALF01/2020 30493 01/10/2020 125,67824 SLATERWATERPROOFNG,l%C. PAYAP’LICALON S

30494 01/10/2020 - STANOARCINSURANCECOMPANY VOID - MULTISTUBCHECK

30495 01/10/2020 1,205.89 STANDARDINSURANCECOMPANY LIFEINSURANCE- 01/2010

30496 01/10/2020 698.65 STERICYCLE,INC SUPPLIES- FIRE

30497 01/10/2020 4,999.00 SWINRUNAMERICAS,INC. SERVICE- RECREATION

30498 01/10/2020 579.64 TOM’STRUCKCENTER SUPPLIES- GARAGE 30499 01/10/2020 4,000.00 TOWNSENDPUBLICAFFAIRS,INC SERVICESADMIN

30500 01/10/2020 63,491.04 PARKINGCONCEPTS,INC. CONTRACTSVCS- 12/19

30501 01/10/2020 114.05 ULINE SUPPLIES- P/W 30502 01/10/2020 14.75 UNDERGROUNDSERVICEALERT/SC SERVICE P/W 30503 01/10/2020 172.93 UNITEDPARCELSERVICE FREIGHT‘ALLDEPTS

30504 01/10/2020 - USBANCORPSEV[CECENTER VOID - MULTISTUBCHECK 30505 01/10/2020 15,426.73 USBANCORPSEVICECENTER SEEATTACHEDDETAIL

30306 01/10/2020 6,171.30 IVANDASTONE SERV:CE- HARBOR 30507 01/10/2020 215.42 MARSF.4’..I.ANN REIMB0/P COSTS 30508 01/10/2020 4,17S. W TFMANENTER’RSF5.LLC SERVICE’09-11/2019 30509 01/10/2020 99.17 XEROXCORDORATION COPIERLEASE- ADMIN 30510 01/10/2020 1,308.6S ZOROTOOLS,INC. SUPPLIES HARBOR 30511 01/10/2020 49,449.31 CATALINASLANOMEJICALCENTER SALESTAX‘ASS THRU

549,594.23

Page 2 of2 CITYOF AVALON US BANKCREDITCARDCHARGESPAIDJANUARY10, 2020 January 21, 2020

LASTNAME POST DATE AMT USD VENDOR DESCRIPTION DEPARTMENT RAODE 11/29/2019 42.75 CONSTANTCONTACT SERVICE ADMINISTRATION RADOE 12/4/2019 4.00 MICROSOFT SOFTWARELEASE ADMINISTRATION RADDE 12/23/2D19 119.18 AMAZON SUPPLIES ADMINISTRATION RADOE 12/26/2D19 39.35 KEURiG SUPPLIES ADMINISTRATION HUNCKE 12/3/2019 2.73 VONS SUPPLIES RECREATION HUNCKE 12/5/2019 43.21 VONS SUPPLIES RECREATION HUNCKE 12/5/2019 7.69 VONS SUPPLIES RECREATION HUNCKE 12/6/2019 20.29 DWLETTERING.COM SUPPLIES RECREATION HUNCKE 12/12/2019 8.58 VONS SUPPLIES RECREATION HUNCKE 12/19/2019 33.95 SENDHUB SERVICE RECREATION HUNCKE 12/20/2019 14.30 VONS SUPPLIES RECREATION HUNCKE 12/27/2019 397.77 EPICSPORTS UNIFORMS RECREATION HUNCKE 12/27/2019 706.96 EPICSPORTS UNIFORMS RECREATION

$ 1,440.17 CHECK30435

Page 1 at 1 CITYOF AVALON US BANKCREDITCARDCHARGESPAIDJANUARY10, 2020 January 21, 2020

LASTNAME POST DATE AMT USO VENDOR DESCRIPTION DEPARTMENT HMIELAK 11/25/2019 7258 WILLIAMSON-DICKIE UNIFORMS PUBLICWORKS HMIELAK 11/29/2019 1,782.67 BRAVATILE RESTROOMSUPPLIES PUBLICWORKS HMIELAK 12/5/2019 1,782.68 BRAVATILE RESTROOMSUPPLIES PUBLICWORKS HM ELAK 12/5/2019 1,217.92 US CARGOCONTROL MAINTENANCESUPPLIES PUBUC WORKS MENGESHA 11/22/2019 169.91 MSC MAINTENANCESUPPLIES PUBLICWORKS MENGESHA 11/29/2019 1,1S7.93 CM INDUSTRIAL& SAFY MANTENANCE SUPPiJES PUBLICWORKS MONROE 11/21/2019 384.00 SURVEYMONKEY SERVICE PUBLICWORKS MONROE 11/26/2019 127.38 SMARTSIGN STREETSUPPLIES PUBLICWORKS MORONES 12/16/2019 396.36 HYATTREGENCYORANGECOUNTY LODGING ADMINISTRATION MORONES 12/16/2019 7670 TAXICABORANGE,CA TRANSPORTATION ADMINISTRATION MCDONALD 11/18/2019 967.70 PORTOLAHOTEL LODGING TRANSIT MCDONALD 11/22/2019 280.00 CATALiNAEXPRESS TRAVEL TRANSIT MCDONALD 11/25/2019 8.00 ABM MTA PARKINGGARAGE TRAVEL TRANSIT RADDE 11/18/2019 IS.00 CATALINAISLANDCHAMBER TRAININGREGISTRATION ADMINISTRATION RADDE 11/21/2019 21620 GLOBALINDUSTRIAL OFFICESUPPLIES ADMINISTRATION RADDE 12/13/2019 1S726 NIKE.COM CODE UNIFORMS ADMINISTRATION POINDEXTER 11/27/2019 194.41 SHOES EORCREWS UNIEORMS HARBOR POINDEXTER 12/9/2019 857.19 COMPACTAPPLIANCE.COM SUPPLIES HARBOR POINDEXTER 12/11/2019 247.2D EIREHOSE DIRECT SUPPLIES HARBOR POINDEXTER 12/12/2019 SOD SHOES FOR CREWS UNIFORMS HARBOR KRUG 11/18/2019 235.D7 AMAZON WHEELCOVERS &IRE KRUG 11/25/2019 233.98 AMAZON WHEELCOVERS FIRE KRUG 12/4/2019 721.14 VINEYARDCOURTCOLLEGESTATION LODGING FIRE KRUG 12/11/2019 4.69 USPS FREIGHT EIRE KRUG 12/16/2019 824.16 VINEYARDCOURTCOLLEGESTATION LODGING FIRE BAKER 11/18/2019 332.28 DIR RESORT LODGING FINANCE RADDE 10/31/2019 500.00 LEAGUEOF CALIFORNIACITIES TRAININGREGISTRATION ADMINISTRATION RADDE 11/6/2019 60.00 CATALINACHAMBER TRAININGREGISTRATION ADMINISTRATION COOK 11/26/2019 14.29 AVALONPASS FREIGHT PLANNING COOK 11/26/2019 37.00 SURVEYMONKEY SERVICE PLANNING PARMER 11/18/2019 43.27 BUFFALONICKELRESTAURANT LUNCHMEETING ADMINISTRATION PARMER 11/25/2019 34.99 BUFFALONICKELRESTAURANT LUNCHMEETING ADMINISTRATION PARMER 12/5/2019 4500 CMT5ACRAMENTO TRAVEL ADMINISTRATION PARMER 12/5/2019 39.06 TAXISERVICEGARDENA,CA TRAVEL ADMINISTRATION PARMER 12/9/2019 34.38 TAXISERVICEGARDENA,CA TRAVEL ADMINISTRATION PARMER 12/12/2019 75.00 LIEBERTCASSIDYWHITMORE TRAININGREGISTRATION ADMINISTRATION PARMER 12/16/2019 35.66 BUFFALONICKELRESTAURANT LUNCHMEETING ADMINISTRATION PARMER 12/16/2019 44.68 STEVE’SSTEAKHOUSE LUNCHMEETING ADMINISTRATION HUNCKE 11/18/2019 261.99 CHRISTMASLIGHTSETC HOLIDAYDECORATIONS RECREATION HUNCKE 11/18/2019 97.46 HOMEOEPOT.COM PARKSUPPLIES RECREATION HUNCKE 11/18/2019 466.54 MCMASTERCARR MAINTENANCESUPPLIES RECREATiON HUNCKE 11/19/2019 14.27 AMAZON.COM SUPPLIES RECREATION HUNCKE 11/21/2019 44.20 VONS HOMELESSPROGRAM RECREATION HUNCKE 11/22/2019 77.15 THE EVENTHELPER ACILITY RENTALINSURANCE RECREATION HUNCKE 11/27/2019 192.34 HOMEDEPOT.COM SUPPLIES RECREATION HUNCKE 12/2/2019 18.69 AMAZON SUPPLIES RECREATION HUNCKE 12/2/2019 61.68 AMAZON SUPPLIES RECREATION HUNCKE 12/3/2019 87.91 HOMEDEPOT.COM SUPPLIES RECREATION HUNCKE 12/9/2019 61.80 VONS SUPPLIES RECREATION HUNCKE 12/9/2019 64.69 VONS SUPPLIES RECREATION HUNCKE 12/10/2019 111.13 FULLSOURCELLC UNIFORMS RECREATION HUNCKE 12/11/2019 11.00 USPS FREIGHT RECREATION HUNCKE 12/12/2019 98.9S AMAZON SUPPLIES RECREATION HUNCKE 12/12/2019 20.32 GRAINGER MAINTENANCESUPPLIES RECREATION HUNCKE 12/13/2019 (12S.91) GRANDINROAD CREDIT RECREATION HUNCKE 12/13/2019 5.98 AMAZON SUPPLIES RECREATION HUNCKE 12/16/2019 78.32 HOMEGOODS SUPPLIES RECREATION HUNCKE 12/16/2019 101.34 FLAGSTOREOF CT MAINTENANCESUPPLIES RECREATION HUNCKE 12/16/2019 14.18 VONS SUPPLIES RECREATION

Page 1 of 2 CITYOF AVALON US BANKCREDITCARDCHARGESPAIDJANUARY10, 2020 January 21, 2020

LASTNAME POST DATE AMT USD VENDOR DESCRIPTION DEPARTMENT HUNCKE 12/16/2019 102.28 AMAZON SUPPLIES RECREATION HUNCKE 12/16/2019 129.68 AMAZON SUPPLIES RECREATION

$ 15,426.73 CHECK30505

Page 2 of 2 CITY OF AVALON CITY COUNCIL

MEETING DATE: January 21, 2020 AGENDA ITEM: 3 ORIGINATING DEP: Finance CITY MANAGER: \‘3

PREPARED BY: Matthew Baker, Finance Director

SUBJECT: Fiscal Year 2019-2020 Second Quarter Treasurer’s Report

RECOMMENDED ACTION(S): Adopt the resolution accepting the FY19-20 Second Quarter Treasurer’s Report.

REPORT SUMMARY: State and Municipal Codes require the Treasurer to submit within 30 days following each fiscal quarter a report summarizing the City’s cash and investment balances. Attached is the Second Quarter Treasurer’s Report for FY19-20.

The purpose of the report is to inform you on a quarterly basis, the City’s cash and investment balances, the investment types, yields, and market values, and to ensure you that the City’s investments are in compliance with the City’s adopted Investment Policy.

The report shows that all of the City’s funds are in compliance with its investment policy. In general, operating cash is held in US Bank checking accounts and the excess cash is invested in California’s Local Agency Investment Fund (LAIF) and various certificates of deposit (CDs), both currently earning around 2% interest.

The total cash balance for the second quarter of 2019-2020 has increased by approximately $100 thousand compared to the first quarter of 2018-2019. The unrestricted cash balance for the second quarter of 2019-2020 has decreased by approximately $2.1 million due to funds transfer to trust accounts totaling approximately $400 thousand, outstanding grants receivables totaling approximately $600 thousand, and budgeted draws on fund balance in the FY2018-2019 and FY2019-2020 budgets. The grants receivable have been invoiced and are expected to be received in the third quarter of 2019-2020. The restricted cash balance for the second quarter of 2019-2020 has increased by approximately $1.2 million compared to the second quarter of 2018-2019. The increase was attributed to the SERAF loan repayment to the Housing Authority of approximately $600 thousand, the previously mentioned transfers to trust accounts, and investment income.

GOAL ALIGNMENT: Required disclosures.

1 Comparisons are to the same quarter in the prior fiscal year to avoid seasonal fluctuations in cash balances. The First Quarter Treasurer’s Report for FYi 8-19 did not include the landfill trust account with a balance of approximately $2.2 million, which has subsequently been included in cash totals for comparison purposes. FISCAL IMPACTS: None

ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.

ATTACHMENTS:

1. FYi 9-20 Second Quarter Treasurer’s Report 2. CD Investment Report 3. Resolution to Accept the Report Report Date: 12/31/2019

City of Avalon Certificate of Deposit Investments

Annual Interest Pmt Next Coupon Maturity Days to - Dealer Settled Principal Rate Cusip # Bank Name Yield Schedule Payment Date Maturity ProEqty 04/08/2016 249,000 1.30% 3,237 Monthly 01/08/2020 04/08/2020 99 33767AWP2 First Bank ProEqty 04/11/2016 249000 1.50% 3,735 Monthly 01/11/2020 04/13/2020 104 20033APW0 Comenity Capital ProEqty 06/27/2018 246,000 2.75% 6,765 Semi-AnnI 06/27/2020 06/29/2020 181 254673QT6 Discover Bank ProEqty 04/06/2016 248,000 1.50% 3,720 Semi-Annl 04/06/2020 04/06/2021 462 38148PDP9 Goldman Sachs ProEqty 04/06/2016 248,000 1.60% 3,968 Semi-Annl 04/06/2020 04/06/2021 462 06251AM31 Bank Hapoalim ProEqty 04/06/2016 247,000 1.70% 4,199 Semi-AnnI 04/06/2020 04/06/2021 462 140420XR6 Capital One ProEqty 06/26/2018 246,000 3.00% 7,380 Semi-AnnI 06/26/2020 06/28/2021 545 02589AAG7 American Express MRS 04/05/2017 246,000 2.45% 6,027 Semi-AnnI 04/05/2020 04/05/2022 826 02587DN38 Amer Exp Centurion MBS 04/07/2017 246,000 240% 5,904 Semi-AnnI 04/07/2020 04/07/2022 828 87164YQB3 Synchrony Bank MBS 04/25/2019 246,000 2.75% 6,765 Semi-AnnI 04/25/2020 04/25/2024 1,577 61760AZK8 Morgan Stanley

Subtotal $ 2,471,000 $ 51,700 Weighted Average 2.09% 553

ProEqty Cash 26 Pershing LLC Bank of NY Mellon MRS Cash 23,862 Pershing LLC Bank of NY Mellon

Total $ 2,494,888

All of the Certificate of Deposits listed above are FDIC insured up to $250,000 each. CITS OF •V SLON QUARTERL’I TIlL ISURERS REPORT

SECOND QUARTER ENOLD DECF’rIflFR II - 21110

ANSI Al. I RRF F NAME (IF ISSI.ER([A PE OF INVESTMENT BANK BALAN( F (JnI,Iaa dint (hqcki Dc0 onto In Trans (I BALANCE HEED III ‘ITL RIT NAL1 F

I ‘.RISTRICEF.O C.SSII ND INNFSTSIE’TS

3.55K - UE\ERAL AL’ DLNT S hzori4v.l’ I’; itAA1Prs 65 5 PIECE .2i112,lra S S I I( ‘ss’76’S l’99’6I ‘(0. On*nsard I

IS BANK - pAyRo:.L ACCOUNT 572317.’’ ‘sr :0. . OVlcOc,L :10’. O,n*niarid

US BANK - FLEX BENEFtIS -SCCOL\’ ‘1.1,11‘4 . . .164.54 I; ICC. On &in.l 21-4 ‘4

PEflY CASte gnj - - 9:41.06 It 6’H, Gndeni.wd 52.. (is

PROEQLI[CIES- . VAR C3US[ER T. FICATAS OF DEPOSITS i.74°.54324 - 1.49.943.24 217?5 IL.lseais %iTlA’I131 ALL [OS ARE FOC INSURED:

\:ULTI-BA>: SECLRI1 ES - VARNILS [ER CrATES OF DEPOSITS 7F(-.765” . . 86.’69.60 2i7s 3-5cans sar. ‘u.n ci ALL CBS ARE FD:C INSLREU:

LAF - GENERAL ACCOUNT 3.250.5211: . - 3.250.522.IN l.04•n Ox dex:arul ‘1 ul, OF (CA LOCAL AGENCY ISVESTSI[N Fr ND:

TOTAL UNRESTRICTED CASH AND ESINIENFS S 8.191.361.21 S lN 8r2.34’.IIl 5 8O’Oi I.83

RESTRICTED ACCOUNTS: (: . US BANK - FlEX BENEFITS ACCOL%T a.. xx, . 43.1049.63i11Ki • On de,ns.,o 4t (1411 (.7

US BANK - AUTHORITY I III’ 656 III . HOUSING - 1.1S&89&69 I) (qC L)iiJenlaod I III. 656 .9 ILD)) 51006 RATE iNCOME HOUSING

LAIF - HOUSINU ALEIIORITY 1.71CCII? ‘3 — - 4.716687.23 2 04% On doniand 3724 761 2 I

US HANK - SUCCESSOR AGENCY TOACIA 376.53377 Ir.nsoI6rt . 373.783,77 aGony. 12,idct,iand 27378???

LAIF - SUCCESSOR AGENCI TO AlIA 22.953 40 . - 22935.48 2.IU°. On dent., 64 72.9(14 69

US HANK AS TRUSTEE) - SUCCESSOR AGENCY 2(14)3REFUNDING BONDS DEBT SLRVI( L - SERIES A ‘0468 64.66 II E40’a On demain] (646% 2015 REFUNDING BONDS DEBT SERVICE - SERIES A & B 4.33Cr 49 . 1336.49 II (10% 0° demand 133Cr 49

NORTHERN TRUST- CALRECYCLE S2.429.175 IS - 1.439.175.19 2.439.175 Iii

CAT.PFRSCERBT TRUST S268.l863l . 268186.31 266.16631

TOTAL RESTRCITED ACCOI SIC S 9.057.885,39 S 9.055,135.39 S 9.063,148.66

TOTAL BALANCE OF ALL ACCOUNTS S 17149.247.61 S 17.117.463.03 517.141,161604

A Under the pros’s]ml ci Seeiiern 9646 oF lie CaILloenlaGuieninlenl Cndo. lEe C)rsci Ce -i [ Treasurer or Fiscal 0 Ricer shall ruler Npenn to he Cut [mire: arid Cit’ Maria5er, at least qirarleri’ - detailing ailomiarion ona I rnsesnlneno and iloiress oEIlK Ca’ The C is ‘sablelanico Ills antic:poled cxpendiioee rcqnlreiiienk [noIlk-ne’ Isis ooarlhs TEn quarserh refl Cclii loins ss Uiiln enerenl In’ estaiienl Pole’ adopied lr the I3ls C’,Iac! ‘8. 2019. 1115 (IF A -I.DN

QI 410 EELS iRE KSRRERS REPOR I SECOND QI MITER F\DFD DECENI(ER 31. 201°

\ NL“U 910 RKE I 1550 ESTNIEST BANK ‘.9ME OF FR/fl FE OF INN BALANCE 04111.ndin( (h,c DeilossIsIn T,s,ni€ BAlANCE YIELD I ST LIRITS ‘ LE E

I NRESERICTF.D C-SII flO ‘“Es I’IESIS

LS BANK - CFSIOA:. ACCcR:N: S 19: RB 1 CI1ECS1NC !52r:H0;’ 2,11.219 21:7 S I.3’.592.61 0 (0/ • 0.’ dan S 1.730 59: (1

US BANK - P29 ROLl. ACCOUNT 572.317 30 cc, 211 - 539.79956 PIlE,, (lndenl.,nd 539_79l 56

04 US BANK - FLEN BENEFITS ACCOUNT 9,2)4 - 9261.54 (IX? ho dcIiiBIEI 9.2(U 54

RELY CASH 500.00 0110% Dndenrarnj 500.00

PROEQUITIES - VARIOUS CERTIFICATES OF DEPOSITS 1.7451543.14 1,745.943.24 1129% (-3 ‘ears 5174594324 (ALL COS ARE FDIC INSURED)

MUlTI-BANK SECURITIES - VARIOUS CERTIFICATES OF DEPOSITS 786.76500 786,765.60 2(04% -Socars 5786 76 6(1 (ALl. CDS ARE FDIC INSURED(

l.AIF - GENERAL ACCOI rNT 3.250.52209 3.250.322.09 2 (EH, On dcn,i,d 3.256.006 111 (CA LOCAL AGENCY INVESTSIEN CFUND)

TOTAL t’NRFSTRICIEDC’SII ANO l9 ESrNIFNES S 8.191.362.22 S 8.07234’.64 S 8.0”.91I85

RESTRICTED ACCOUNTS:

US BANK - FLFN BENEFITS ACCG&Ni 47:141 (I’ 43,049,63 B 00% On SnLonj 434-517

US BANK - HO! SING AUTHORITY U 1.168.956.69 II 10°c Ondc’:end (.181t85690 ILOB NIODLRAEEINCOSIE HOUSING

LAIR - lOUSING AU7HORITY 4.7Uo.1B7 27 4. 6. 24 (I5d:.r384 58. 2.04% 4.:4 . ‘B .2 3_3937_ US BANK - 5.( ( ESSOR .SGE.NCN :0 ACA (99’. Occainj

LAIF - SUCCESSOR AGENCY 10 ACIA 22.955 11’ 22,955.40 2 04’. Or denoar 22.004 60

US BANK (AS IRUSTELI SUCCESSOR AGENCN

2103 REFUNDING BONDS DEBT SERVICE - SERIES A 1(6(1.8 101.68 0110. Ondenoand 116466 21(15REFUNDING BONDS DEBT SERVICE - SERIES 9 6 B 4.33649 4.336,49 000% Ondenoand 4.37640

NORTHERN TRUST - CALRECYCLE 52.439.175 10 2.439.175.19 2.479.175 0

CALPERS CERBT TREJSI SllrE.106 SI 268,186.31 268(6671

TDTAL RESII0(ITED ACCOUNTS S 9.057.885.39 S 9.055.135.39 S 9.063.248.66

TOTAl. II.\LANCE OFALL ACCOINFS S 17.249.147.61 5 17.127.463.03 S 17.141.160.51

Un*, Is r.cnIs,o:SenI 740 3,-46o:::: CejpFjna: Cocnc:9 C&c. fr CIwzC[po,I o3W;. frJI ‘ei’àrer:rcoi E,rS-r C-in (coo-c, Cr.: )4arn:ei. a k-ari’iirto.dcrsJmi. iri6(qwa:ioarn sIl rnesuiic,odn:c.,co.OF.lrcC.:: ThcC1loisabIcloniec1p’.na-paJcd k-n:isenrcu-rernco:skwIIwiicc:sI\nla4Jl: Th:çic’I,in cooip-:cI5.thectni$Beei0Polon0p’cdboiJsLikCt*iiiciIaiJui,

MalIhen. B°J.cr - F,rn,tr Direcior RESOLUTION NO.

A RESOLUTION OF TIlE CITY COUNCIL OF THE CITY OF AVALON/SLJCCESSOR AGENCY TO THE AVALON COMMUNITY IMPROVEMENT AGENCY ADOPTI\G THE TREASURERS INVESTMENT REPORT FOR FISCAL YEAR 2019/2020 SECOND QUARTER

The City Council of the City of Avalon/Successor Agency does determine, find and resolve as follows:

Section 1. The Fiscal Year 2019-2020 Second Quarter Treasurefs Report is hereby adopted and approved.

PASSED, APPROVED AND ADOPTED this 21st day of

January . 2020.

Ann H. Marshall - Mayor

ATTEST:

Denise A. Radde — City Clerk ______

CITY OF AVALON CITY COUNCIL

MEETING DATE: January 21 2020 AGENDA ITEM:

ORIGINATING DEP: Public Works CITY MANAGER:

PREPARED BY: Robert Greenlaw, Director of Public Works

SUBJECT: Authorize Bid Solicitation for Phase lB Community ADA Ramp Project

RECOMMENDED ACTION(S): Authorize the bid solicitation for Phase 1B Community ADA Ramp Project.

REPORT SUMMARY: The scope of the proposed work for the project is to construct Americans with Disabilities Act (ADA) compliant curb ramps at four locations.

In 2019, the City completed the construction of seven ramps and two cross gutters with the base bid of the Phase I Community ADA Ramp Project. Four additional ramps were included in the Phase 1 plans and specified on the bid sheet as add bid items - but due to lack of funds were not awarded. This year’s CDBG allocation along with the balance of previous years allocation appears to be sufficient to fund the construction of these four ramps. The four ramps are located at Third Street, with two at the Catalina Avenue intersection and two at the Clarissa Avenue intersection. To simplify the production of the construction documents, staff is reusing the construction drawings from the Phase 1 project which included the scope of the proposed four ramps. The updated project plans will be renamed with the project title as Phase 1B Community ADA Ramp Project’. City Council previously approved the plans for construction.

The project is funded through the Community Development Block Grant (CDBG) federal program, one of the longest-running programs of the U.S. Department of Housing and Urban Development and is included in the Fiscal Year 19/20 budget under CIP number 180006. Construction will be scheduled to be completed before May 1, 2020.

GOAL ALIGNMENT: City Infrastructure.

FISCAL IMPACTS: This item is included in the Fiscal Year 19/20 budget and funds will be reimbursed through CDBG funding.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The project cannot proceed as authorized and a long term solution to address the ADA access will not be addressed.

FOLLOW UP ACTION: Proceed with awarding the contract.

ADVERTISING, NOTICE AND PUBLIC CONTACT: This item was properly listed on the posted agenda pursuant to the Brown Act.

ATTACHMENTS: Phase 1 Community ADA Ramp Plans. 11) C)

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CITY OF AVALON CITY COUNCIL MEETING DATE: January 21, 2020 AGENDA ITEM: 5 ORIGINATING DEPT: Harbor CITY MANAGER:

PREPARED BY: JJ Poindexter, Harbor Master

SUBJECT: Waterside Permit Application — Catalina Scuba dba Scuba Instruction and Guides

RECOMMENDED ACTION(S): City Council make the affirmative finding that conditions set forth in the Avalon Municipal Code have been met and grant the Waterside Permit Application to Catalina Scuba ciba Scuba Instruction and Guides, with the following condition:

1. Applicant abides by the Standard List of Conditions for Waterside Permit Holders.

REPORT SUMMARY: The applicant has submitted a Waterside Permit Application to offer scuba instruction and guided dives.

The applicant will be operating 7 days per week, year round, between the hours of 8:00am and sundown.

Sec. 10-2.416 of the Municipal Code provides that a waterside permit may only be granted where the City Council is able to make the following affirmative findings: 1. The project will not result in a substantial alteration of the City’s present or planned waterside uses of the Avalon Harbor; 2. With regard to transportation and circulation, the project (i) will not generate substantial additional boat trips, including shoreboat trips, or other movement within Avalon Harbor; (ii) will not have a substantial negative impact upon existing mooring, docking, or other anchorage facilities; (iU)will not have a substantial impact on other modes and systems of transportation; (iv) will not result in substantial alterations to present patterns of circulation or movement of people and/or goods; (v) will not increase traffic hazards to swimmers, boaters, or other existing activities; and (vi) will not restrict or alter existing coastal access; 3. The project will not have a substantial effect upon and will not result in a need for new or altered governmental services, including but not limited to, fire, police, maintenance of facilities, and Harbor Department services; 4. The project willnot result in the use of substantial amounts of fuel or other forms of energy or substantially increase the demand upon existing sources of energy or require the development of new sources of energy; 5. The project will not result in a need for new utility systems or a substantial alteration of existing sources or systems for power, natural gas, communications, water, sewage disposal or solid waste disposal; 6. The project will not obstruct any scenic vista or view open to the public, and will not result in the creation of an aesthetically offensive site which is open to public view; 7. The project will not result in a substantial negative impact upon the quality and quantity of existing recreational opportunities or result in alterations or restrictions to coastal access; 8. The applicant is fit to be entrusted with the privileges of a permit, in that he has not engaged in prior violations of the City’s harbor regulations, including the provisions of this article, has timely paid any harbor-related fees and has not presented checks returned for insufficient funds. 9. The applicant has a license to do business in the City, in good standing and is current on all fees and charges due to the City; (2, Ord. 1122-13, eff. September 19, 2013) 10. The applicant can demonstrate compliance with all Federal, State, and local laws, including all applicable City zoning laws. (2, Ord. 1122-13, eff. September 19, 2013).

The City Council may deny the permit where the impacts listed in paragraphs (1) through (10) above are cumulatively significant, even though the individual impacts are limited. The City Council may approve a project where mitigation measures eliminating significant impacts are incorporated into the project, and the approval shall be conditioned upon the implementation of such mitigation measures. The failure to comply and maintain any mitigation measures shall be a basis for suspension or revocation of a waterside project permit pursuant to Section 10-2.415.

This Waterside Permittee willbe exclusively operating from within the dive park and will have no substantial adverse affect on harbor congestion, facilities, services, fuel, and traffic or congestion at the Cabrillo Mole or Pleasure Pier and willadd to recreational opportunities and will not result in the need of new utility systems. No prior violations of harbor regulations exist and the applicant is in good standing and compliant with relevant laws.

GOAL ALIGNMENT: Enhance recreational activities in Avalon City waters.

FISCAL IMPACTS: Unknown, potential Harbor Use Fees.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:

FOLLOW-UP ACTION: Notify the new Waterside Permit holders of their status.

ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act. ATTACHMENTS: 1. Waterside Permit Standard List of Conditions 2. Waterside Permit Application Standard List of Conditions Relating to Waterside Project Applications

1. Section 1-6.01 Public Liability Insurance

Applicants for permits or franchises and parties to leases and contracts with the City ofAvalon may be required by the Avalon Municipal Code or the City Manager to maintain a policy of public liability insurancc. Such policy shall:

(a) Contain broad form commercial general liability insurance, or in the case of marine operations, the substantial equivalent, with respect to the Premises, as applicable and the permittee, franclusee, contractor or lessees’activities with a combined single limit of not less than $1,000,000 per occurrence and aggregate. Such insurance shall be produced by an insurer authorized to do business in California with a then current Best’s Insurance Guide Rating of not less than A-Vll. , shall name the City ofAvalon, its officers, agents and employees as additional insureds, and shall contain a provision that prohibits cancellation, modification or: and

(b) Name the City as additional insured and contain a waiver of subrogation against the named insured or respective officers, employees, agents: and

(c) Provide that it may not be canceled without at least thirty (30) days prior written notice to the City; and

(d) Provide primai’yand not excess coverage Insurance coverage shall be subject to the approval of the City.

The applicant shall provide evidence of such insurance coverage by providing the City with a copy of the policy and/or a copy of a fully explanatoiy certificate of insurance, as determined by the City.

2. Section 10-2.402 Use of Harbor Related Facilities: Use Fees

Wharfage, dockage, landing and use fees for the use of or impact upon any harbor or harbor-related facility owned or controlled by the City ofAvalon shall he as follows:

(a) Except as otherwise specifically provided in this article, for all boats, ships. vessels, airplanes or other transportation facilities carrying passengers for hire or charter, whether operating under the authority of the California Public Utilities Commission or not, which land, discharge, load, or embark passengers on. to, or from such City harbor facilities Two Dollars and Fifty Cents ($2.50) per passenger so landed, discharged, loaded or embarked.

(b) Except as otherwise provided in paragraph (I) below, for all crtuse ships, Two Dollars and Fifty Cents ($2.50) per passenger, which fee shall be levied upon eighty (80%) percent of the manifest passengers, excluding persons employed upon the vessel. As used in this section “cruise ship” means a vessel which lists Avalon as a port-of-call and which anchors so as to permit passengers to disembark and to return to the same vessel.

(c) For businesses engaged in the operation of excursion boats using such facilities for landing, discharging, loading or embarking passengers on, to, or from such facilities, seven (7%) percent of the gross receipts of such business derived from such use. For the purpose of this section, “excursion boats” shall mean vessels operating from points in the City and returning thereto for sightseeing scenic tours or as pleasure cruises, and carrying passengers for hire, but not providing facilities for overnight stays.

(d) For businesses engaged in the operation of”shore boats,” as defined herein, and using such facilities for landing, discharging, loading or embarking passengers on, to, or from such facilities, seven (7%) percent of the gross receipts of such business derived from such use, excepting therefrom receipts for transportation of passengers to and from ‘cruise ships,’ as defined in subsection (b) herein, or as otherwise provided in an applicable franchise agreement issued pursuant to Section 10-2410. For the purpose of this section. “shore boats’ shall mean vessels carrying passengers or freight for hire to and from boats moored within or without City xsaters to the shore in Avalon. between such boats in City saters or hetxeen points on the shore in Axalon.

(e) Operators of fishing tournaments whose participants use City harbor facilities during the course of such tournaments shall comply with the provisions of Title 3. Chapter 3 regarding admissions taxes as applied to entry fees charged for participation in such tournament.

(f) For all other businesses not otherwise expressly provided for in this Section 10-2.402 carrying passengeis for hire by vessel fiom points in the City and returning thereto, or from one point in the City to another point therein, or engaged in the renting. leasing. or chartering of boats, paddle boards, rafts, or other floating watercraft for hire and using City harbor facilities, or whose patrons regularly use such facilities for launching. landing, boarding. unloading, embarking or disembarking. docking. or other sintilat-uses, or whose business activities involve the use of such facilities, seven (7°/b)percent of the gross receipts derived from such use.

(g) The fees for the use of such facilities by those not falling within the classifications set forth in subsections (a) through Id) of this section shall be deternuned initially by a schedule adopted by the Council or shall be incorporated into the flat rental of any contract, permit, lease, franchise or other agreement entered into for use of the facilities.

3. Section 0-2.410 Permits: Franchises to Conduct Business

a. All businesses operating in the harbor, except those enumerated in paragraph (b) of this section. shall maintain a shore base of operations or an office in Santa Catalina Island. Such office shall have a business telephone, which is covered twenty four (24) hours a day. An answering service or mechanical means of answering may be used provided messages are checked no less than three (3) times per day.

4. In addition to the provisions of Section 10—2.402.all businesses operating within the harbor. except those operating pursuant to a franchise issued by the City shall:

i. In the case of vaterside permit holders other than cross-channel carriers, pay to the City a non— refundable use fee deposit of One Thousand (51000.00) Dollars. payable in two (2) installments of Five Hundred (5500.00) Dollars each. the first installment on the inception of operations within the Avalon Harbor and the second on August I. The use fee deposit may be applied against use fees due and owing under Section 0-2.402 at such time that the perinittee has made timely payment of use fees for thirteen (13) consecutive months.

ii. In all cases here the business operates seven (7) or more months during any twelve (12) month period, pay to the City use fees under Section 10-2.402 no fewer than seven (7) months of any twelve (12) month period, and in no event less than the sum oftwentv five (525.00) Dollars per month for each month the business is operating and reports sales receipts.

iii. In all cases where the business operates fewer than seven (7) nionths during any t’ eke (12) month period. pa to the City a use fee of Two Hundred ($200.00) Dollars for each month the btisiness is closed or does not report any sales receipts.

6. All vessels over sixteen (16) feet in length operated for hire or used to conduct work in the harbor shall be equipped with a marine radio which shall be monitored at all times that the vessel is in operation. 7. All businesses operating in the harbor shall maintain all equipment. materials, facilities, machinery and vessels utilized in the operation of the licensed business in a good working condition, and such businesses shall only employ workers who are qualified to conduct the duties appropriate to the licensed business.

4. Resolution 96-36 Mandatory Activation Dates for Waterside Permits

Section 4. All newly permitted businesses must have proof of insurance, other required permits and/or leases, and all required deposits in place prior to commencing business operations in Avalon Harbor. All new permits issued before January 31 will expire on April I of the year of issuance unless the business is operating as of that date. All new permits issued after January 31 will expire sixty (60) days after issuance unless the business is operating as of that time. The Harbor Master shall have the authority to grant one extension of thirty (30) days of the time within which a business must be operating, upon showing a good cause. V

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CITY OF AVALON CITY COUNCIL

MEETING DATE: January 21, 2020 AGENDA ITEM: (p ORIGINATING DEPT: Harbor CITY MANAGER:

PREPARED BY: JJ Poindexter, Harbor Master

SUBJECT: Waterside Permit Application — Catalina Dive & Repair

RECOMMENDED ACTION(S): Deny Catalina Dive & Repair request for a Waterside Permit Application as itdid not meet the requirements of the City ofAvalon Waterside Permit Application deadline of December 15th each year.

REPORT SUMMARY: Applicant requested a Waterside Permit for dive services and limited mechanic repairs. The application was submitted after the December 15th deadline. Unfortunately, according to the Waterside Permit application guidelines, it states all new applicants have a deadline of December15 of each year to submit in order to be considered. In addition, several attempts were made to contact the applicant, but the contact number was never answered and the Voice Mail box was not set up. As such, it is recommended that the permit application be denied.

GOAL ALIGNMENT: Not aligned.

FISCAL IMPACTS: Unknown

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Boaters will be able to use current Waterside Permit holders offering similar services.

FOLLOW-UP ACTION: Notify Catalina Dive & Repair of the City Council’s decision.

ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.

ATTACHMENTS: 1. Waterside Permit Standard List of Conditions 2. Waterside Permit Application Standard List of Conditions Relating to Waterside Project Applications

1. Section 1-6.01 Public Liability Insurance

Applicants for permits or franchises and parties to leases and contracts with the City of Avalon may be required by the Avalon Municipal Code or the City Manager to maintain a policy of public liability insurance. Such policy shall:

(a) Contain broad form commercial general liability’insurance, or in the case of marine operations, the substantial equivalent, with respect to the Premises, as applicable and the permittee, franchisee, contractor or lessees’activities with a combined single limit of not less than $1.000,000 per occurrence and aggregate. Such insurance shall be produced by an insurer authorized to do business in California with a then current Best’s Insurance Guide Rating of not less than A—Vu., shall name the City of A’.alon. its officers, agents and employees as additional insureds. and shall contain a provision that prohibits cancellation, modification or: and

(b) Name the City as additional insured and contain a waiver of subrogation against the named insured or respective officers. employees, agents: and

(c) Provide that it ma’ not he canceled without at least thirty (30) days prior written notice to the City: and

(d) Provide primary and not excess coverage Insurance coverage shall be subject to the approval of the City.

The applicant shall provide evidence of such insurance coverage by providing the City with a copy of the policy and/or a copy of a fully explanatory certificate of insurance, as determined by the City.

2. Section 10-2.402 Use of Harbor Related Facilities: Use Fees

Wharfage. dockage. landing and use fees for the use of or impact upon any harbor or harbor-related facility owned or controlled by the City of Avalon shall be as follows:

(a) Except as otherwise specifically provided in this article, for all boats, ships. vessels, airplanes or other transportation facilities carrying passengers for hire or charter, whether operating under the authority of the California Public Utilities Commission or not, which land, discharge. load, or embark passengers on, to, or from such City harbor facilities Two Dollars and Fifty Cents ($2.50) per passenger so landed, discharged, loaded or embarked,

(b) Except as otherwise provided in paragraph (I) below, for all cruise ships, Two Dollars and Fifty Cents ($250) per passenger, which fee shall be levied upon eighty (80%) percent of the manifest passengers, excluding persons employed upon the vessel. As used in this section “cruise ship” means a vessel which lists Avahonas a port-of-call and which anchors so as to perniit passengers to disembark and to return to the same vessel.

(c) For businesses engaged in the operation of excursion boats using such facilities for landing. discharging, loading or embarking passengers on. to. or from such facilities, seven (7%) percent of the gross receipts of such business derived from such use. For the purpose of this section. “excursion boats” shall mean vessels operating from points in the City and returning thereto for sightseeing scenic tours or as pleasure cruises. and carrying passengers for hire. hut not providing facilities for overnight stays. (dl For businesses engaged in the operation of “shore boats.” as defined herein, and using such facilities for landing. discharging. loading or embarking passengers on. to, or from such facilities, seven (7%) percent of the gross receipts of such business derived from such use, excepting therefrom receipts for transportation of passengers to and from “cruise ships.” as defined in subsection (b) herein, or as otherwise provided in an applicable franchise agreement issued pursuant to Section 10—2.410.For the purpose of this section, “shore boats” shall mean vessels carrying passengers or freight for hire to and from boats moored within or without City waters to the shore in Avalon, between such boats in City waters or between points on the shore in Avalon.

(e) Operators of fishing tournaments whose participants use City harbor facilities during the course of such tournaments shall comply with the provisions of Title 3, Chapter 3 regarding admissions taxes as applied to entry fees charged for participation in such tournament.

(f) For all other businesses not otherwise expressly provided for in this Section 10-2.402 carrying passengers for hire by vessel from points in the City and returning thereto, or from one point in the City to another point therein, or engaged in the renting, leasing. or chartering of boats, paddle boards, rafts, or other floating watercraft for hire and using City harbor facilities, or shose patrons regularly use such facilities for launching, landing, boarding, unloading, embarking or disembarking. docking. or other similar uses. or hose busmess activities involve the use of such facilities, seven (7%) percent of the gross ‘eceiptsderived froni such usc.

(g) The fees for the use of such facilities by those not falling within the classifications sel forth in subsections (a) through (d) of this section shall be determined initially by a schedule adopted by the Cotmcil or shall be incorporated into the flat rental of any contract, permit, lease, franchise or other agreement entered into for use of the facilities.

3. Section 10-2.410 Permits; Franchises to Conduct Business

a. All businesses operating in the harbor, except those enumerated in paragraph (b) of this section. shall maintain a shore base of operations or an office in Santa Catalina Island. Such office shall have a business telephone, which is covered twenty four (24) hours a da) . An answering ser ice or mechanical means of answering may be used provided messages are checked no less than three (3) times per day.

4. [n addition to the provisions of Section 10—2.402.all businesses operating within the harbor, except thosc operating pursuant to a franchise issued by the City shall:

i. In the case ofwaterside permit holders other than cross-channel carriers, pay to the City a non- refundable use fee deposit of One Thousand ($1000.00) Dollars, payable in two (2) installments of Five Hundred ($500.00) Dollars each, the first installment on the inception of operations within the Avalon Harbor and the second on August 1. The use fee deposit may be applied against use fees due and owing under Section 10—2.402at such time that the permittee has made timely payment of use fees for thirteen (13) consecutive months.

ii. In all cases where the business operates seven (7) or more months during any twelve (12) month period, pay to the City use fees under Section 10-2.402 no fewer than seven (7) months of any twelve (12) month period, and in no event less than the sum of twenty five (S25.00) Dollars per month for each month the business is operating and reports sales receipts.

iii. In all cases where the business operates fewer than seven (7) months during an)’twelve (12) month period, pay to the City a use fee of Two I-Iuiidred(5200.00) Dollars for each month the business is closed or does not report any sales receipis. 6. All vessels over sixteen (16) feet in length operated for lure or used to conduct work in the harbor shall he equipped with a marine radio which shall be monitored at all times that the vessel is in operation.

7. All businesses operating in the harbor shall maintain all equipment. materials, facilities. machiner and vessels utilized in the operation of the licensed business in a good working condition, and such businesses shall only employ workers who are qualified to conduct the duties appropriate to the licensed business.

4. Resolution 96-36 MandatomwActivation Dates for Waterside Permits

Section 4. All newly permitted businesses must have proof of insurance, other required permits and/or leases. and all required deposits in place prior to commencing business operations in Avalon Harbor. All ness

permits issued before January 31 will expire on April I of the year of issuance unless the business is operating as of that date. All new permits issued after Januar 31 will expire sixty (60) days after issuance unless the business is operating as of that time. The Harbor Master shall have the authority to grant one extension of thirty (30) days of the time within which a business must be operating. upon showing a good cause.

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MEETINGDATE: January2l,2020 AGENDAITEM:

ORIGINATING DEPT: Harbor CITY MANAGER:

PREPARED BY: JJ Poindexter, Harbor Master

SUBJECT: Waterside Permit Application — Island Enterprises

RECOMMENDED ACTION(S): Deny Island Enterprises’ request for a Waterside Permit Application pursuant to Section 10-2.416(a) (8) and (9) of the Avalon Municipal Code.

REPORT SUMMARY: Applicant has resubmitted a Waterside Permit Application to provide tours and charters, both scheduled and on-call. This applicant is a current business.

Island Enterprises proposes to use one 26’ vessel, one 30’ vessel, one 48’ vessel and one 65’ vessel. The vessels will be moored on City moorings.

At its December 18, 2018, meeting the City Council approved the renewal of Island Enterprises’ 2019 Waterside Permit contingent upon payment of the outstanding balance for various harbor related fees owed the City. The 2020 Waterside Permit Renewals were heard by Council at its December 17, 2019, City Council meeting. Island Enterprises’ Waterside Permit was not renewed because there is still an outstanding balance owed to the City of Avalon. Island Enterprise, without paying the outstanding balance, has resubmitted its application.

Sec. 10-2.416 of the Municipal Code provides that a waterside permit may only be granted where the City Council is able to make the following affirmative findings: 1. The project will not result in a substantial alteration of the City’s present or planned waterside uses of the Avalon Harbor; 2. With regard to transportation and circulation, the project (i) will not generate substantial additional boat trips, including shoreboat trips, or other movement within Avalon Harbor; (U)will not have a substantial negative impact upon existing mooring, docking, or other anchorage facilities; (iU)will not have a substantial impact on other modes and systems of transportation; (iv) will not result in substantial alterations to present patterns of circulation or movement of people and/or goods; (v) will not increase traffic hazards to swimmers, boaters, or other existing activities; and (vi) will not restrict or alter existing coastal access; 3. The project will not have a substantial effect upon and will not result in a need for new or altered governmental services, including but not limited to, fire, police, maintenance of facilities, and Harbor Department services; 4. The project will not result in the use of substantial amounts of fuel or other forms of energy or substantially increase the demand upon existing sources of energy or require the development of new sources of energy; 5. The project will not result in a need for new utility systems or a substantial alteration of existing sources or systems for power, natural gas, communications, water, sewage disposal or solid waste disposal; 6. The project will not obstruct any scenic vista or view open to the public, and will not result in the creation of an aestheticafly offensive site which is open to public view; 7. The project will not result in a substantial negative impact upon the quality and quantity of existing recreational opportunities or result in alterations or restrictions to coastal access; 8. The applicant is fit to be entrusted with the privileges of a permit, in that he has not engaged in prior violations of Citys harbor regulations, including the provisions of this article, has timely paid any harbor-related fees and has not presented checks returned for insufficient funds. 9. The applicant has a license to do business in the City, in good standing and is current on all fees and charges due to the City; (2, Ord. 1122-13, eff. September 19, 2013) 10.The applicant can demonstrate compliance with all Federal, State, and local laws, including all applicable City zoning laws. (p2, Ord. 1122-13, eff. September 19, 20 13). The City Council may deny the permit where the impacts listed in paragraphs (1) through (10) above are cumulatively significant, even though the individual impacts are limited. The City Council may approve a project where mitigation measures eliminating significant impacts are incorporated into the project, and the approval shall be conditioned upon the implementation of such mitigation measures. The failure to comply and maintain any mitigation measures shall be a basis for suspension or revocation of a waterside project permit pursuant to Section 10-2.415.

As stated previously, Island Enterprise is not in good standing by being current on all fees and charges due to the City.

GOAL ALIGNMENT: Not aligned.

FISCAL IMPACTS: Unknown

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Visitors will be able to use current operators offering similar services.

FOLLOW-UP ACTION: Notify Island Enterprises of the City Council’s decision.

ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.

ATTACHMENTS; 1. Waterside Permit Standard List of Conditions 2. Waterside Project Application Standard List of Conditions Relating to Waterside Project Applications

1. Section 1-6.01 Public Liability Insurance

Applicants for permits or franchises and parties to leases and contracts mith the City of Avalon may he requ red by the Avalon Municipal Code or the Cit Manager to maintain a policy of public liability insurance. Such policy shall:

(a) Contain broad form commercial general liability insurance, or in the case of marine operations, the substantial equivalent, with respect to the Premises, as applicable and the permittee, franchisee, contractor or lessees activities with a combined single limit of not less than $1,000,000 per occurrence and aggregate. Such insurance shall be produced by an insurer authorized to do business in CaIifornia with a then current Best’s Insurance GLmideRating of not less than A—Vll., shall name the City of Avalon. its officers, agents and employees as additional insureds. and shall contain a provision that prohibits cancellation, modification or: and

(b) Name the Cit as additional insured and contain a waiver of subrogation against the miamedinsured or respective officers, employees, agents: and

(c) Provide that it may not be canceled witliotit at least thirty (30) days prior written notice to the Citx: and

(d) Provide primary and not excess coverage Insurance coverage shall be subject to the appm’ovalof the City.

The applicant shall provide evidence of such insurance coverage by providing the City with a copy of the policy and/or a copy of a fully explanatory certificate of insuiance, as determined by the City.

2. Section 10-2.402 Use of Harbor Related Facilities: Use Fees

Wharfige. dockage, landing and use fees for the use of or impact upon aim harbor or harbor—relatedfacilit owned or controlled by the City of A’.alon shall be as folloss:

(a) Except as otherwise specifically provided in this article, for all boats, ships. vessels, airplanes or other transportation facilities carrying passengers for hire or charter, whether opeiating under the authority of the California Public Utilities Commission or not. hich land, discharge, load, or embark passengers on. to. or from such City harbor facilities Two Dollars and Fift Cenis ($2.50) per passenger so landed. discharged. loaded or embarked.

(b) Except as otherwise provided in paragraph (I) below, for all cruise ships, Two Dollars and Fifty Cents ($2.50) per passenger, which fee shall be levied upon eighty (80%) percent of the manifest passengers, excluding persons employed upon the vessel. As used in this section “cruise ship” means a vessel which lists Avalon as a port-of-call and which anchors so as to permit passengers to disembark and to return to the same vessel.

(c) For businesses engaged in the operation of excursion boats using such facilities for landing, discharging. loading or embarking passengers on, to. or tiom such facilities. seen (7%) percent of the gross receipts of such business derived from such use. For the purpose of this section. “excursion boats” shall mean vessels operating from points in the City and returning thereto for sightseeing scenic tours or as pleasure cruises. and carrying passengers for hire. but not providing facilities for overnight stays.

(d) For businesses engaged in the operation of “shore boats,” as defined herein, and using such facilities for landing. discharging, loading or embarking passengers on, to. or from such facilities, seven (7%) percent of the gross receipts of such business derived from such use, excepting therefrom receipts for transportation of passengers to and from “cruise ships,’ as defined in subsection (b) herein, or as otherwise provided in an applicable franchise agreement issued pursuant to Section 10-2.410. For the purpose of this section. “shore boats’ shall mean vessels carrying passengers or freight for hue to and from boats moored within or without Cit waters to the shore in Avalon, between such boats in City waters or between points on the shore in Avalon.

(e) Operators of fishing tournaments whose participants use City harbor facilities during the course of such tournaments shall comply with the provisions of Title 3, Chapter 3 regarding admissions taxes as applied to entry fees charged for participation in such tournament.

(fl For all other businesses not otherwise expressly provided for in this Section 10-2.402 carrying passengers for lure by vessel from points in the City and returning thereto, or from one point in the City to another point therein, or engaged in the renting. leasing, or chartering of boats. paddle boards, rafts, or other floating watercrafi for hire and using City harbor facilities, or whose patrons regularly use such facilities for launching. landing. boarding. unloading, embarking or disembarking. docking. or other similar uses. or hose business activities involve the use of such facilities, seven (7%) percent of the gross receipts derived from such use.

(g) The fees for the use of such facilities by those not falling within the classifications set forth in subsections (a) through (d) of this section shall be determined initially h a schedule adopted by the Council or shall be incorporated into the flat rental of any contract, permit, lease, franchise or other agreement entered into for use of the facilities.

3. Section 10-2.410 Permits; Franchises to Conduct Business

a. All businesses operating in the harbor, except those enumerated in paragraph (b) of this section, shall maintain a shore base of operations or an office in Santa Catalina Island. Such office shall have a business telephone, which is covered twenty four (24) hours a day. An answering service or mechanical means of anss-ering may be used proxided messages are checked no less than three (3) times per day.

4. in addition to the provisions of Section 10—2.402.all businesses operating within the harbor, except those operating pursuant to a franchise issued by-the City-shall:

i. In the case ofwaterside permit holders other than cross-channel carriers, pay-to the City a 11011— refundable use fee deposit of One Thousand ($1000.00) Dollars. pay-ablein two (2) installments of Five Hundred (5500.00) Dollars each, the first installment on the inception of operations within the Avalon Harbor and the second on August 1. The use fee deposit may be applied against use fees due and owing under Section 10-2.402 at such time that the permittee has made timely payment of use fees for thirteen (13) consecutive months.

ii. In all cases where the business operates seven (7) or more months during any twelve (12) month period, pay to the City use fees under Section 10-2.402 no fewer’than seven (7) months of any twelve (12) month period, and in no event less than the sum of twenty five ($25.00) Dollars per month for each month the business is operating and reports sales receipts.

iii. In all cases where the business operates fewer than seven (7) months during any twelve (12) month period, pay to the City a use fee of Two Hundred (5200.00) Dollars for each month the business is closed or does not report any sales receipts.

6. All vessels over sixteen (16) feet in length operated for hire or used to conduct work in the harbor shall be

equipped with a marine radio which shahI be monitored at all times that the vessel is in operation. 7. All businesses operating in the harbor shall maintain all equipment. materials. facilities, machinery and vessels utilized in the operation of the licensed business in a good working condition, and such businesses shall only employ workers who are qualified to conduct the duties appropriate to the licensed business.

4. Resolution 96-36 Mandatory Activation Dates for Waterside Permits

Section 4. All newly permitted businesses must have proof of insurance, other required permits and/or leases, and all required deposits in p’ace prior to commencing business operations in Avalon Harbor. All

new permits issued before Jannary 31 will expire on April 1of the year of issuance unless the business is operating as of that date. All new permits issued after January31 will expire sixty (60) days after issuance unless the business is operating as of that time. The Harbor Master shall have the authority to grant one extension of thirty (30) days of the time within which a business must be operating, upon showing a good cause.

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Applicant agrees that if this Waterside Permit is granted. he/she vill conduct his/her business in accordance with all federal, state. and local laws. including the City’s planning and zoning las. Applicant also agrees to abide by the terms of this Permit and all rules. regulations. and/or restrictions placed upon it by the City Council Applicant must Ibllow all regulations regardinu the use of City facilities. This Permit may be revoked, suspended. or further conditioned at any time b3 the City Council for violations ofthe foregoing. or immediately in the City Managers discretion it’ the public’s health, safety, or well—beingis threatened by the actions or inactions ot’ the Applicant. Failure Ia pay use fees shall also be a violation of the terms of this Permit. Any decision made by the City Council regarding tlu Permit is final and conclusive. Decisions of the Lit’ Maitauer may he appealed to the City Council if the City is notified within 10 da)s of the City Managers decision, but the City’s Managers decision shall remain in effect until the next regular meeting of the City Council at which an appeal may be heard.

Applicant Name: _è2n (tu3b_t_ BusinesslAetivity Name: ‘tV c1 - Applicant Signature: t Date:

Application Presented at the City Council Meeting on:

Application Approved:

Application Denied:

Application Approved with Attached Conditions:

_City Manager Date

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a ( DHS,UScG.G-1270WEV.O6O4) V t 0MB APPRI3VtDC’%I \3, UNITED STATES OF AMERICA 1625-0027 DEPARTMENT OF HOMELAND SECURITY UNITED STATES COAST GUARD NATIONAL VESSEL DOCUMENTATION CENTER T1FICATEOEI)DCUMENTJ4TION VESSEL NAME OFFICIALNUMBft IMOOROTHERNUMBER YEARCOMPLETED. VI 568771 3WY0283005 1975 HAILINGPORT HJLL KLATERIAL MECHANICALPROPULSION AVALONSTOCA t: YES

10.5 42 PLACE BUILT ii LONG BEACH CA OWNERS OPERATIONALENOORSEMENTS ISLANDNAVIGATIONCOMPANY INC COASTWISE

MANAGINGOWNER ISLANDNAVIGATIONCOMPANY INC 4101 LO4G BEACH BLVD P0 BOX 92765 LONG BEACH CA 90809 . , ., 4. Sc 1flW 4 -. RESTRICPONS .. a, U’NONE F’ . - M’

4 .,.<..,‘ ,.. -, I ENUTtEMENTS F ‘#- .4 I. NONE r

I REMARKS NONE

IIISSUE DATE JUNE 04. 2D15 *. ‘ :: I r CERTIFICATE EXPIRES a

MAY312020. - 4 )I4tPMTIONAL VESSEL DOCUMENTATION CENTER I

PREVIOUSEDITIONOBSOLETE. ThIS CERTIFICATEMAYNOT TWA! TFRFfl _

United States of America Certifcatior Date: 11 May 2017 Department of Homeland Security Expiration Date: 11 May 2022 United States Coast Guard Certftc ate of Inspection For hs c, rue,n,ticr,ai my.,u tr,, c.ul&c,le U’ia The ,,ou,r.me,,L, a’ SOLAS 14n ,,T,erOCu, ec,j,l,00 V/4, Iota SAJE k4ANFNO DoCuMENr.

Vessel Name Otlicol Number IWONumBer Cell Sign Srr,sce VI 588771 WQZ7108 Passenger (Inspected)

sailIng Pal Dlii MIe,iai liomerowar Picpulslon AVALON,CA Wood 138 Diesel Reduction UNITED STATES

Pta:. Bo,I: Osiiw,y Dale gee: teid Del. G’nss Toni Eel Toni DWT Length LONG BEACH. CA OlJanlQ7S P.7 P.5 P266 h I- DO UNITEDSTATES

Owner Operelor ISLANDNAVIGATIONCOMPANY INC ISLANDENTERPRISES, INC. 4101 LONG BEACH BLVDPO BOX 92766 P.O. Box 92766 LONG BEACH, CA 90809 Long Beach, CA 90809 UNITEDSTATES UNITEDSTATES

This vessel must be manned with the followinglicensed and unlicensed Personnel. Included in which there must be 0 Certified Lifeboatmen, 0 Certified Tankermen, 0 HSC Type Rating, and 0 GMDSS Operators.

1 Masters 0 Licensed Mates 0ChIef Engineers 0 CrIers 0 ChIef Mates 0 First Class Pilots 0 First Assistant Engineers 0 Second Males 0 Radio Officers 0 Second Assisl&sl Engineers 0 Third Mates 0 Abie Seamen 0 Third Assistant Engliwers 0 Master F,rst Class Pilot 0 Ordinar, Seamen 0 Licensed Engineers 0 Mate First Class Pilots I Occkhands 0 QualifiedMember Engineer In addition, this vessel may carry 31 Passengers, 0 Other Persons in crew, 0 Persons in addition to crew, and no Others. Total Persons allowed: 33 Route Permitted And Conditions Of Operation: ---Lakes, Bays, and Sounds plus Limited Coastwise--

PACIFIC oCEAN, BETWEEN POINT CONCEPTION, CA. AND 32IS NORTH LATITUDE, NOT MORE TitAN 20 RILES SkON A HARBOR OF SAFE REFUGE ON THE MAINLAND SHORE AND WITHIN 3 MILES GB’ SHORE.

A VOYAGE ORIGINATING AT SANTA CATALINA ISLAND, AND SEXAINING WITHIN 3 MILES OF SANTA CATALINA ISLAND, IS CONSIDERED TO BE WIThIN THE SCOPE OF THIS ROUTE.

IS THE VESSEL IS AWAY FROM THE DOCK OR PASSENGERS ARE ON BOARD OR HAVE ACCESS TO THE VESSEL FOR MOPE THAN 12 HOURS IN ANY 24 HOUR PERIOD, AN ALTERNATE MASTER AND CRib’ ShALL BE PRGVIDED AND THE NUMBEROF PASSENGERS SHALL BE DE’.REASED SO THE MAXiMUM2ERSONS IS 33.

55EE NEXT PAGE FOR ADDITIONAL CERTIFICATE INFORMATION With this Inspection for Certification having been completed at Long Beach, CA, UNITEDSTATES, the Officer in Charge Marine Inspection, Los Angeles - Long Beach certified the vessel, in all respects, is in conformity with the applicable vessel inspection laws and the rules and requlations prescribed thereunder. r iii? a iA Annual/Periodic/Re-Inwection This Amended certificate issued by:/i’/ iJA4 Date Zone NP/RI Signature I M.E. NEWBERRY, CDR, U.S.Coast Guard, B 144,,20la EC L.NLB jA RNE 22Mey20i9 LNLB YNIRANSTEVEN EC Los Angeles - Long Beach inspection e

DepS. of home See.. usco,C0441(Rev42000Xv2) 0MB No 31150517 a United States of America CertificationDate: 11 May 2017 Department of Homeland Security LExpiration Date: I I May 2022 United States Coast Guard Certflcate of Inspection

Vessel Name: VI

THE CREW NAY BE REDUCED TO ONE MASTER ONLY FOR EITHER OF THE FOLLOWING CIRCUMSTANCES:

ii THE VESSEL IS OPERATING WITHIN THE CONFINES OF ONE OF THE FOLLOWING HARBOR AREAS

a AVALON HARBOR — BETWEEN RING ROCK AND FROG ROCK. NOT MORE THAN ONE NILE FROM SHORE. hI ISTIINIUS COVE — SIIURENARD OF A LINE DRAWNBETWEEN BLUE CAVERN POINT To LION HEAD. c CATALINA HARBOR - SHOREWARDOF A LINE DRAWNBETWEEN LOBSTER POINT AND PIN ROCK.

21 THE VESSEL IS OPERATING BETWEEN FROG ROCK AND LONG POINT, OR BETWEEN LION HEAD AND JOHNSON’S i,ANI;TNG, NOT MORE THAN 1/2 NILE FROM SHORE, AND EMERGENCY RESPONSE VESSELS ARE IMMEDIATELY AVAILABLE AT WH:TE’s LANDING OR EMERALD RAY, RESPECTIVELY. PRIOR TO ENTERING THESE AREAS, THE MASTER OF THE VESSEL MUST VERIFY READINESS OF THE EMERGENCY RESPDNSE VESSELS BY CONTACTING THEIR CREW VIA VHF RADIO. A LOG OF THESE COMMUNICATIONS MUST BE MAINTAINED AND AVAILABLE TO THE COAST GUARD UPON REQUEST, ADDITIONALLY, AN EXTRA HAND HELD VHF RADIO INAT IS FULLY CHARGED AT ALL TIMES MUST BE OH BOARD.

A CHILD-SIZED LIFE JACKET SHALL BE PROVIDED FOR EACH PERSON WEIGHING LESS SHAH Bo POUNDS. ---Hull Exams--- Exam Type Next Exam Last Exam Prior Exam

DryDock 30Jun202 1 27Jun20 19 3OJun2Ol7 ---Stability--- Type Issued Date Office

Letter 2OMar2Ol2 Sector LA-LB ---Lifesaving Equipment--- Total Equipment for 33 Persons Primary Lifesaving Equipment Quantity Capacity Required Lifeboats (Total) o o LifePreservers (Adult) 33 Lifeboats (Port) o o Life Preservers (Child) 4 Lifeboats (Starboard) o o Ring Buoys (Total) Motor Lifeboats o o With Lights Lifeboats With Radio 0 0 With LineAttached Rescue Boats/Platforms o 0 Other 0 InflatableRafts o 0 Immersion Suits 0

LifeFloats/BuoyantApp 1 20 Portable Lifeboat Radios 0 InflatableBuoyant Apparatus (ISA) o 0 Equipped With EPIRS? YES Fire Fighting Equipment Number of Fireman Outfits - 0

Fixed Extinguishing Systems Location Type Capacity ENGINEROOM Halocarbon (Formerly:FM200, FE241) 125 Cubic Foot

*Fire Extinguishers - Hand portable and semiportable* Quantity Class Type 2 40-St

Dept aillome Sec. IISCG.CG-141(Rev4.2000)(s2) Page 2 of 3 ONLiNo 2 Ii 5-0517 United States of America Certi(icalion Date: 11 May 2017 Department of Homeland Security Expiration Date: 11 May 2022 United States Coast Guard CertfIcate of Inspection

‘JesseI Name VI ---Certificate Amendments--- UnitAmending Amendment Date Amendment Remark Sector Los Angetes/Long 27Jun20 19 Conducted hullexam for credit dry dock; amended due dales. Updated Beach fire extinguisherclassification

D,fofImne Sec.,(JSCO.CO.341 (Rev 4.2O(X))(v2) Page 3of a

- DHS.

REMARKS MANAGING GROSS VESSEL ISSUE ENTITLEMENTS RESTRICTIONS OWNERS PLACE HAILING THIS APRIL CATALINA AVALON MAY A COSTA NONE NONE 4101 NONE LONG PD ISLAND ISlAND IA CALI[-OHNIA USCG. GRT BOX CERTIFICATE 11 LONG DATE 02.2029 BEACH BUILT TONNAGE MESA NAME NAVIGATION NAVIGATION

PORT CERTIFICATE 2020 92766 CA CG-1270 WATER OWNER

x REACH CA: CA CORPORAl

UNITED (REV 90809 (HULL EXPIRES TRANSPOHThTION BLVD COMPANY CO 0&{)4) & INC ION COMP) NET II DBA

NATIONAL 100% NRT INC TONNAGE

DEPARTMENT CO

UNITED

STATES GFPC[AL HULL 973225 FRP DIRECTOR,

VESSEL (FIRE MATERIAL

OF

STATES NUMBER RGLASSI

OF A NATIONAL COAST OPERATIONAL LTER

DOCUMENTATION

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DOCUMENTATION LENGTH WISE 30.2

COAST VbSSeL

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GUARD 304A OTHER

SECURITY

AMERICA 191 NUMBER BREADTH IA IS

CENTER I 9 ION CEN MECHANICAL YES IEl YEAR DEPTH 4.4 COMPLETEO

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2020 2015 / United States ofAmerica Jettificahon Date: 01 May 2015 Department of Homeland Security [*piration Date: 01 May 2020 United States Coast Guard Certficate of InspectIon

Vesse Han’s:Ix

THE CREW HAY BE REDUCED TO ONE MASTER ONLY FOR EITHER OP THE FOLLOWING CTRamISmNCES -

I) THE VESSEL IS OPERATING WITHIN THE CONFINES OF THE FOLLOWING HARBOR AREATh

A) F,VALOH HARBOR - BETWEEN RING ROCK AND FROG ROCK, Nor MORE THAN 1 MILE FROM SHORE 8) ISTHMUS COVE - SHOBEWARD OF A LINE DRAWN BEThEEN BLUE CAVERN POINT TO LION HEAD. C) CATALINA HARBOR - SNOREWARD OF A LINE DRJ&1N BETWEEN LOBSTER POINT f’ND PIN ROCK.

2) THE VESSEL IS OPERATING BEGMEEN FROG ROCK AND LONG POINT. OR BETWEEN LION HEAD AND JONESONS LANDING HOT MORR THAN 1/2 MILE FROM SNORE AND 4ERGENC1 RESPONSE VESSELS ARE :MMEDUTELY AVAILPJ3LE AT WHflES lANDINO OR ENERALD BAY, RESPECTIVELY. PRIOR TO EWTERING THESE AREAS, THE MASTER CF THE VESSEL MUST IERTFY READINESS OF THE E?4RRGENCY RESPONSE VESSELS BY CONTACTING THEIR CREW VIA VHF RADIO A LOG OF THESE CCI-!U}JICATIONS THAT IS AVA1Lfr,BLE TO THE cOAST GUARD UPON REQUEST, MUST BE MAINTAINED.

A CHILD SIZED LIFE JACKET SHALL BE PROVIDED FOR EACH PERSON WEIGHING LESS THAN 90 FOUNDS. ---Hull Exams--- Exam Type Next Exam Last Exam Prior Exam

DryDock 31Oct2019 I BOct2Ol7 290ct201 S ---Stability--- Typo Issued Date Office

Letter 30Apr1991 LOSMS ---Lifesaving Equipment--- Total Equipment for 41 Persons Primary Lifesaving Equipment Quantity Capacity Required Lifeboats (Total) 0 0 Life Preservers (Adult) 41

Lifeboats (Port) 0 0 Life Preservers (Child) S Lifeboats (Starboard) 0 0 Ring Buoys (Totai) Motor Lifeboats 0 0 With Lights

Lifeboats With Radio 0 0 With LineAttached 1 Rescue BoatsiPiatfornis 0 0 Other 0 inflatable Rafts 0 0 ImmersIon Suds 0 Life Fioatsl8uoyant App 2 48 Portable Lifeboat Radios 0 inflatable Buoyant Apparatus (iSA) 0 0 Equipped With EPIRB? YES Fire Fighting Equipment FIxed Extinguishing Systems Location Type Capacity ENGINE Halocarbon (Formerly: FM 200, FE241) 125 Cubic Foot FIre ExtinguIshers - Hand portable and semi-portablet Quantity Class Type

1 B-I

1 B-il ---Certificate Amendments-- UnilAmending Amendment Date Amendment Remark Sector Los Angeles/Long 300ct2015 Conducted hullexam for credit drydock:arnended due dates. Beach

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2020 2015 F United States of America Certification Date: 01 May 2016 Department of Homeland Security Expiration Date: 01 May 2020 United States Coast Guard Certficate of InspectIon

V&s t,, SEA ---Certificate Amendments--- UnitAmending Amendment Date Amendment Remark Sector Los Angeles/Long 30Oct2015 Conducted hullexam Icrcredit drydock; amended due dales. Reach Sector Los Angeles/Long 27Oct2017 Conducted hullexam for credit drydock, amended due dales. Beach

IkLoflhIinl %a. list U £6141 .. 4-ZI!fll 1S-N.itSI7 ______

CITY OF AVALON CITY COUNCIL

MEETINGDATE: January2l,2020 AGENDAITEM:

ORIGINATING DEP: Administration CITY MANAGER: \ci\”-

PREPARED BY: Audra McDonald, Administrative Analyst

SUBJECT: Public Hearing for Approval of Fiscal Year 2020-2021 Community Development Block Grant (CDBG) Funds.

RECOMMENDED ACTION(S): Open the Public Hearing, accept comments, close the Public Hearing and authorize the City Manager to approve the proposed allocation of Fiscal Year 2020- 2021 CDBG funds for Phase II of the ADA Curb and Ramp Project.

REPORT SUMMARY: The City of Avalon receives Community Development Block Grant (CDBG) Funding annually through an agreement with The Los Angeles County Development Authority (LACDA). The funding amount is formula based (population). The City of Avalon’s estimated FY 2020-2021 is approximately $40,380 +1-2%.

A Public Hearing is required to receive comments on the proposed use of the FY 2020-2021 CDBG Funds. Staff is recommending the FY 2020-2021 funds be used for Phase II of the City of Avalon’s ADA Curb and Ramp Project.

GOAL ALIGNMENT: N/A

FISCAL IMPACTS:

1. Addition of $40,380 in grant revenue to the City’s upcoming Fiscal Year 2020-2021 budget for Phase IIof the City of Avalon’s ADA Accessibility Improvements; Account No. 11930-8041.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City will be unable to utilize CDBG Funds.

FOLLOW UP ACTION: Submit required Public Notice, Resolution and Staff Report to LACDA for approval.

ADVERTISING, NOTICE AND PUBLIC CONTACT: This item was properly listed on the posted agenda pursuant to the Brown Act.

ATTACHMENTS: 1. Public Notice 2. Resolution NOTICE OF PUBLIC HEARING CITY OF AVALON CITY COUNCIL

The Avalon City Council will hold a public hearing on Tuesday, January 21, 2020, at 5:00 p.m. in the City Council Chambers at City Hall, located at 410 Avalon Canyon Road, Avalon, CA, for:

Approval of City of Avalon’s proposed allocation of Fiscal Year 2020-21 Community Development Block Grants (CDBG) funds.

The Council will consider the following proposed allocations:

The use of $40,380 in CDBG funds for Phase II of the City-Wide ADA Curb and Ramp Project.

The estimated FY2020-21 CDBG annual allocation for the City of Avalon is $40,380 and may fluctuate by +1-2%.

Ifthere are any questions regarding this notice, please contact Ms. Audra McDonald, at (310) 510-0220, ext. 118. Copies of all related documents can be reviewed by any interested person at City Hall during normal business hours, Monday through Friday. Oral and written comments may be presented to the City Council on, or before, the date of the meeting. ; Ms. Audra McDonald, Administrative Analyst

Publish Date: Tuesday, January 7, 2020 Posted: City Hall Bulletin Board WWWQYQfr!Y1PJLPP!J! Avalon Post Office Bulletin Board RESOLUTION NO.______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVALON,CALIFORNIA, AUTHORIZINGAND APPROVING THE FISCAL YEAR 2020-2021 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR THE CITY OF AVALON

The City Council of the City of Avalon does hereby find, order and resolve as follows:

SECTION 1. Recitals.

A. The Los Angeles County Community Development Block Grant (CDBG) Program has allocated $40,380 to the City of Avalon for Fiscal Year 2020-2021.

SECTION 2. After conducting a public hearing, the City Council hereby authorizes the expenditure of $40,380 in public service grant funds to Phase IIof the City of Avalon’s City-Wide ADA Curb and Ramp Project. The City Council authorizes adjustments to the programmed amounts as needed and available, as well as in the event the City receives a different total funding amount, the City Manager or her designee is also authorized to make changes to the project as needed.

SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and enter into the book of original resolutions.

Passed, Approved and Adopted on the 21st day of January, 2020.

I, the undersigned, hereby that the foregoing Resolution Number was duly adopted by the City Council of the City of Avalon following a roll call vote:

Ayes: Noes: Absent:

Ann H. Marshall, Mayor

Denise A. Radde, City Clerk ______

CITY OF AVALON CITY COUNCIL

MEETING DATE: January 21, 2020 AGENDA ITEM:

ORIGINATING DEP: Administration Department CITY MANAGER:

PREPARED BY: Michael Parmer, Assistant City Manager

SUBJECT: Ordinance Amending Chapter 4 of Title 3 of the City of Avalon Municipal Code to Implement Uniform Public Construction Cost Accounting Act Procedures for Public Projects

RECOMMENDED ACTION(S): Introduce and waive all readings of an Ordinance of the City of Avalon amending Chapter 4 (Purchasing System) of Title 3 (Finance) of the City of Avalon Municipal Code to implement the Uniform Public Construction Cost Accounting Act procedures for public projects.

REPORT SUMMARY: The Uniform Public Construction Cost Accounting Act (Act) is a program created in 1983 that provides for alternative bidding procedures for public projects if the agency elects to follow the cost accounting procedures set forth in the Cost Accounting Policies and Procedures Manual of the California Uniform Construction Cost Accounting Commission. The Act is enacted under Public Contracts Code Section 22000 through 22045. On December 4, 2018, the City Council adopted a resolution (Resolution No. 18-39) electing to become subject to the Act.

Pursuant to Public Contract Code Section 22034, the City must enact an informal bidding ordinance and the proposed changes to Chapter 4 (Purchasing System) are to enact said informal bidding ordinance and incorporate other bidding requirements of the Act, including limits on certain procurement procedures. For public projects of sixty thousand dollars ($60,000) or less, the City may use its own employees or negotiate a contract. For public projects valued at two hundred thousand dollars ($200,000) or less, the City may issue a contract using informal bid procedures, typically through a notice inviting informal bids issued to listed contractors for the category of work to be bid. For public projects valued at more than two hundred thousand dollars ($200,000), the City shall issue a contract using formal bid procedures.

FISCAL IMPACTS: None. It is expected that participating in this program will result in future savings due to more efficient processes for hiring contractors on small public projects.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City will not be able to take advantage of the Act’s alternative bidding procedures for public projects.

FOLLOW UP ACTION: Implement City Council direction. ADVERTISING, NOTICE AND PUBLIC CONTACT: This item was properly listed on the posted agenda.

ATTACHMENTS: 1. Redlined version of changes to Chapter 4 of Title 3 of the Avalon Municipal Code 2. Proposed Ordinance to Amend Avalon Municipal Code Title 3, Chapter 4 3. Resolution No. 18-39 Electing to Become Subject to the Act CHAPTER 4- PURCHASING SYSTEM

(Prior Ordinance History: Ord. 650, Ord. 808, Ord. 834, Ord. 1088-09. Ord. 1126-13)

Article 1. General

Sec. 3-4.101 Adoption of Purchasing System.

In order to establish efficient procedures for the purchases of services, supplies and equipment. to secure for the City services, supplies and equipment at the lowest possible cost commensurate with quality, to exercise positive financial control over purchases, to clearly define the authority for the purchasing function. and to assure the quality of purchases. a purchasing system is hereby adopted. (Ord. 1165, eff. April 5,2018)

Sec. 3-4.102 Purchasing Procedures.

Contracts for publ ‘jeet& eUjo&-3 14L4o1 thi w-tale -All othei u!Lhase% Puichasrs_of seixices,_mcludmg m unteninue supplies and equipment shall be by competitive process pursuant to Section 3-4.1-06--L05 of this article. These procedures shall be dispensed with only when the purchasing amount involved is less than live thousand ($5.000MO)dollar-puHieprejeet+—e*twenty-five thousand ($25,000.00) dollars lhr all other purchases, unless an exception applies. used in this seetioR:-+44hetFee€1imffl}s±ltit-fwet&t fbr (1e-ereetion. impro4eu4enh-pai*rnt*w••fpawe4 uN-i-e--hui4dings-anekvi-rks:(2) vork in or abouts &rnhaL_wa+e4z&14s. cmhankments, of other work for protection against overflow; (3) Street or sewer work except rnaintcnanee or repair; or (1) furnishing supplies or materials for mn such project. includitmaintcnance or repaiesfstceet±eeseweet-(Ord. 1165, eff April 5,2018)

Sec. 3-4.103 Purchase Orders.

Purchases of services, supplies and equipment greater than one thousand ($1,000) dollars shall be made only by purchase order issued by the City Manager or the City Manager’s designee. (Ord. 1165, eff. April 5,2018)

Sec. 3-4.104 Encumbrance of Funds.

Except in the case of emergency, neither the City Manager or the City Manager’s designee shall issue any purchase order for supplies or equipment unless there exists an unencumbered appropriation in the fund account against which such purchase is to be chargcd. (Ord. 1165, eff. April 5,2018)

Sec. 3-4.105 Formal Contract Bid Procedure.

See Section 3-4.206. - The following formal contract hid procedure shall he used whenever formal bidding is required, including public projects that exceed live thousand ($5,000.00) dollars. and shall he by written contract with the lowest responsible bidder pursuant to the following hid procedures:

(e4M#iccs Inviting filth. Notices inviting bids shall include a general—escnption at the anicles to be purchased, shall state ‘.hcre hid blanks and specifications ma 1.- -J --1.1—-.,’ 1._I I. Ui.hA.. dUd HI’. I1li’.. Ud.’. dilU 1jIdtC 1131 1....’.iVi IL dilU lJ1I’.iJilI ,Cd1CU—-—-- Tksi .1 a11, published at lea:;tten (10) days before the date of opening the bids in a netspapef pf general circulation, printed and published in the City, or if there is none, such •‘nrir. chqll h 1lnt.Nl in it -14’a-th4P (3) public places for postin public notie— Notice shal-l--bt..bIished at least

bids shil I also he solicited flom all responsible prospective suppliers ‘,vhose names are on the bidders’ lisI-tw-whe-cetl+w-st4hei-1H: thereto.

J3iddcrv Security. All bids shall be presented tinder sealed cover accompan4ed—h-v a form of bidders’ security as prescribed in the pehheo4i-ees4 wi#iiig-hkk4n--an amount at least equal to ten percent(l0 of the amount bid. Bidders shall he entitled to the return of bid security’,provided, however, the successful bidder shall forfeit its bid security upon its refusal or -failureto execute the cant-reet within ten (10) days after the notice of the award of contract has been mailed. unless the City is responsible for the delay. The Council, on the refusal or failure of thc successful bidder to execute the contract, may award it to the next lowest responsible bidder. If the Council awards the conlrae+-te-thene*4-kwest-bi44e the amount of the lowest biddet’s security shall be applied by the Cit-i’-to-the difference between the lowest responsible hid and the second lowest responsible bid. and the surplus, if any, shall be returned to the lowest responsible bidder.

(e4_ Bid Opening Procedure. Sealed bids shall he submitted to the City Manageeaf the City Manager’s designee. and shall be identified as bids on the envelope. Bids shall be opened in public at the time. date and place stated in the public notice:;. A tabulation of all bids received shall he open for public inspection during regt4ttr business hours fora period of not less than thiit’ (30) calendar days alier We hid 0mg.

(4-) Rejection ofilids. In its discretion, the Council may reject any and all bids presented and purchase without further bidding. or may re advertise—l&bids io ‘ manner prescribed under this section.

fej —Award of Contracts. Contracts shall be awarded by the Coune,l-4a-die-lewe,t reriponcible bidder, except as othenvise provided in this section.

(4) TicBth. Ifvo (2) or more bids received are for the same total amount or unit ce, quality and service being equal, the Council may accept the bid4t chooset or accept the loweot bid made by negotiation with the tie bidders. ._Pey/bniiancc Bonds. The Council shall have the authority to require a perfommnce bond before entcrmg into a contract in such amount as the Council shall find reasonably necessary to protect the best inh2tests of the City. If the CeuiiciA—’ieq+4Fe5-a—pef4efmmtcebond. th: form and amount of the bond thaN h described in th notice inviting bids. (Ord. 1165. cIT April 5. 2018i

Sec. 3-4.106 Competitive Process.

Lara.im prQcnrgJnent ———U ‘ervices. \Vhnx cr lormal bidding is nat rquird and the contraa-um4ut’4€— tventy—fivethousand (S25.000.00) dollars . contracts shall be awarded using one of the following competitive procedures:

(a) Vendor Price Quotes. The City Manager or the City Managefs designee shall solicit via posted notice, telephone request. mail, email, fax or an)’ other reasonable solicitation method, price quotes in writing from a minimum of three (3) vendors. If unable to obtain three (3) price quotes. City staff shall document that there were no other companies to solicit price quotes from or that they solicited to other companies and all declined to provide a quote.

(b) Request/br Proposals/Qualifications. The City Manager or the City Manager’s designee shall solicit via posted notice, telephone request, mail, email, fax or any other reasonable solicitation method. proposals in writing from a minimum of three (3) firms or from the public at-large. If unable to obtain three (3) proposals. City staff shall document that there were no other companies to solicit proposals from or that they solicited publicly or to other companies and all declined to provide a proposal.

(c) Besi Competitive Value. Best Competitive Value means a value determined by evaluation of criteria that may include. hut is not limited to. price, features. functions, life-cycle costs. experience, and past performance. City shall publish the requirements for vendors that define the terms, conditions, and specifications for services. supplies or equipment required by the city and award the contract to the vendor providing the best competitive value as defined in the solicitation.

(d) Formal Bids. The City may elect to use the-sinular formal bidding procedure contained in Section 3-4.206-1-i4for any procurement other than a public project. in which case the contract shall be awarded to the lowest responsible bidder.

(e) Small Purchases. Purchases of one thousand (SI .000,00) dollars and less may he made without a formal purchase order by a Department Head of the City or the Department Head’s designee. (Ord. 1165. eff April 5,2018) Sec. 3-4.107 Inspection and Testing.

The City Manager or the City Manager’s designee shall inspect any supplies and equipment delivered to determine their conformance with the specifications set forth in the order or contract. The City Manager or the City Manager’s designee shall have the authority to require chemical and physical tests of samples submitted with bids or proposals and samples of deliveries which are necessary to determine their quality and conformance with specifications. (Ord. 1165, elY April 5,2018)

Sec. 3-4.108 Time and Materials.

All purchases of services, supplies and equipment, by contract or otherwise, in an amount in excess of twenty-five thousand ($25,000.00) dollars shall be specified as a “lump sum” or as a “not-to-exceed” amount. The City Council may by a four-fifths (4/5) vote approve exceptions to this requirement only after expressly finding that a determination of a “not-to-exceed” price is not feasible. (Ord. 1165, eff. April 5,2018)

Sec. 3-4.109 Local Vendor Preference; Maintenance and General Services.

As set forth in further detail in Section 3-4.110, the City Council has made findings and adopted a Local Vendor Preference Program (“Local Program”) applicable to certain purchases of materials, supplies, and equipment. as well as contracts for public works construction, maintenance and general services contracts described in this section. Accordingly, construction. maintenance and general services contracts that follow the City’s formal contract bid procedure or competitive process procedures shall be subject to the Local Program set forth in Section 3- 4.110. A properly certified Local Small Businesses (as defined in Section 3-4.110) shall be entitled to the specified reduction of five (5%) percent in the tabulation of its bid for purposes of determining the lowest responsible vendor or proposcd price for services or delivery of goods, unless otherwise prohibited by law. This five (5%) percent adjustment shall only apply to local small businesses when such local small businesses are at least equal in responsibility and quality to other businesses bidding on contracts. Such findings shall be made by the City Council when awarding the contract to a local small business. If the Program is applicable to a bid offering, it shall be noted in the applicable bid solicitation. The five (5%) percent preference shall only apply to the determination of the business that is awarded the City contract. The price set forth in the actual bid or quote will be the price set forth in the agreement between the City and the local small business. (Ord. 1165. eff. April 5,2018)

Sec. 3-4.110 Local Vendor Preference Program; Purchase of Materials, Supplies and Equipment.

Based upon the findings provided for in the recitals of the Ordinance adding this section, the City Council has determined that is in the best interests of the City to give a minimum preference to local small businesses when the City is making certain purchases of materials. supplies, and equipment, as well as when it is entering into contracts for public works construction, maintenance, and general services, as set forth in this Local Vendor Preference Program (“Program”).

The Program shall consist of the following general requirements. which shall be implemented by the City Manager:

(a) A local small business for the purposes of this Program shall mean the vendor: (i) has fixed facilities with employees located at a business address within City limits (a post office box or nonbusiness residence alone is insufficient): (ii) has an appropriate City business license/permit (iii) has at least filly (50%) percent of its fulltime employees residing within City limits; and (iv) has no more than twenty- five (25) employees employed fuiltime. A fulitime employee is one who works more than thirty-five (35) hours a week. A vendor seeking to qualify for this Program shall provide supporting information and certify in writing that it meets the above requirements as part of its bid.

(b) In applying the Program to bids on a City purchase subject to the Program. qualifying local small business shall be entitled to a reduction of five (5%) percent in the tabulation of its bid for purposes of determining the lowest responsible bidder or price for comparison to other businesses, unless otherwise prohibited by law (i.e. special State or Federal grant programs). This live (5%) percent adjustment shall only apply to local small businesses when such local small businesses are at least equal in responsibility and quality to other businesses bidding on contracts. Such findings shall be madc by the City Council when awarding the contract to a local small business.

(c) The Program shall only he applicable to purchases of materials. supplies and equipment. and contracts for public works construction. maintenance, and general services which are competitively bid. If the Program is applicahle to a hid offering, it shall be noted in the applicable bid solicitation. (Ord. 1165. eff April 5. 2018)

Sec. 3-4.111 Exceptions from Bidding and Other Competitive Procedures.

(a) Emergencies. During an emergency that requires the immediate procurement of contractual services, professional services or materials. supplies and equipment, the City Manager or the City Manager’s designee. is authorized to procure these items without immediate Council approval and without giving notice for proposals. The City Manager or the City Manager’s designee will report to the Council within 48 hours an\ and all actions taken to deal with the emergency. A written public record shall he kept showing the nature of the emergency and the City Manager or the City Manager’s designee’s authorization to proceed under the provisions of this section The emergency action shall be terminated at the earliest possible date that conditions warrant. ______

(1) “Emergency” means a sudden, unexpected occurrence that poses a clear, eminent danger requiring immediate action to protect the health and safety of the public, including to prevent or mitigate the loss or impairment of life, health, property or public services.

(b) Sole Source t ‘endors. When there is only one source that provides the necessary n±bikthci,.services. goods and equipment to ensure compatibility with existing City ‘ services, goods or equipment. or the public proicci. services, goods or equipment are proprietary in nature, the City may procure the goods or services from the sole source.

(c) Economic Elficienn. If a competitive market does not exist, or the City will not gain a competitive advantage by using the formal contract bid or other competitive procedure. or where the public prolcct goods or services may be obtained more economically or efficiently without the procedure. the City may dispense with formal bidding or other competitive procedures.

(d) (‘ooperative Purchases. If a competitive bid procedure has been conducted by another public agency, including, but not limited to. another local agency, the State through the California Multiple Award Schedule (CMAS). the federal government through the General Services Administration (GSA), or ajoint powers agency, authority or alliance that procures competitive contracts: and (2) the price to the city is equal to or better than the price to that public agency, then the City may procure the contract without ftirther bidding or other competitive procedures.

e4 I 7k i I.I. If the City Council eleetste-be subject to the 4imllm Public Construction Cost Accounting Act (Public Contract Code sec-6ens--244400et stq-h then the City shall follow those procedures in lieu of any eonflicting-pmo*c4uie&—i-t* this article.

(et) Otherwise Authorized. The City may utilize any alternative procurement method that is authorized by state or federal law. (Ord. 1165. eli. April 5,2018)

Article 2. Public Works Projects S—3—4oI _4’.ink’’,-’.. ;t ‘tf’is.

—Allcontracts fbr H6444O4tS41X){4MODftI4MfH,h&l4 a4iei’-expre•ssI-•4-iiitlingthat a determinat ionef.anoi_h*’exeee4’!jn1ice1&jof4msihler (2, Ord. SH. eli Novmbcr 3. 1988) Sec. 3-4.20 1 Definitions

For the purposes of this cht1, the following words and phrases shall have the following meanipg5j

(a) Act means the Uniform Public Construction Cost Accountimt Act (California Public Contracts Code Section 22000 et seq.).

(h) Commission means the California Uniform Construction Cost Accountinn

;oinrn i55i Oil.

(ci Facility means any plant, building, structure, ground facility. utilii system. subject to the limitation of subsection 4 of the definition for public project below. real property, streets and highways. or other public ork improvement.

(d) Public project has the meaning assigned to it under Public Contract Code Section 22002. as it may be amended from time to lime, Public project means any of the IbIlowing:

I. Construction, reconstruction, erection, alteration, renovation, jprovement, demolition and repair work invoking any city-owned. -leased or -operated faejjjtv

2. Painting or repainting of any city—owned.—leased.or —operatedfacility:

3. In the case of a city owned utility system. “public project” shall include only the construction, erection, improvement, or repair of dams. reservoirs, power plants. and electrical transmission lines of two hundred thirty thousand vuIts and higher:

L.rEiih]Ic project does nol include maintenance work. aintenance ork” includes all of the followinu:

i. Routine, recurring and usual work Ibr the jçscrvaflon or protection of any city—ownedor city—operated lhctijIy br its eicledtses.

ii. Minor repaintinu.

iii. Resurfacinu of’streets and higliwavs at less than one inch.

iv. Landscape maintenance, including mowing, watering. tnmmiqg pruning. planting, replacement of plants, and servicinc of irrigation and sprinkler systems. v. Work performed to keep, operate, and maintain citv-o ned water, power or waste disposal systems. including. hut not limited to. dams. reservoirs, power plants and electrical transmission lines of two hundred thirty thousand volts and higher.

Sec. 3-4.202 City ‘ubjcct to Uniform Public Construction Cost Accounting Act.

Ike City elects to become subject to the Act and to the Comrnission’policies and procedures. If the Act increases its thresholds for puhH those new thresholds shall prevail.

Sec. 3-4.203 Contractors list.

Iht. Cit Manager or Elk dfl\ sHanaatr c designee sh UIconipili. md maintain a list of qualified contractors identified according to categories of work eliuihle to submit bids on informal contracts awarded by the City. This list shall comply &ith the requirements of the Act and the criteria promuleated. from time to time. h the ommission.

Sec 3-4.204 Purchasing Procedures — Public rojects of Sixty Thousand l)ollars or css.

Public projects of sixty thousand doliars ($60,000.00) or less may be perfoed by the employees of the City by force account, by negotiated contract or by purchase order. The City Manauer is authorized to award contracts for public projects of sixty thousand dollars or less.

Sec. 3-4.205 Informal bidding Procedures - Public Projects

Public projects between S60.001 and $200.000 may he let to contract by the informal biddinu procedures set forth in this section.

(a) Notice. When a public project is to he perfoimed which qualifies for informal bidding. notice of such project shall be given as follows except where the product or service is proprietary:

1. Mailed notice shall he sent to all contractors on the contractors list for the category of work being hid: and

2. Mailed notice shall be given to all construction trade jpttrnals specified by mLc:ommission fbr the receipt of such notice for l,os Angeles C’ountv:

3. Additional notice to other contractors and/or trade ournals ma . in the discretion of the it. he civen.

4 All mailing of notjces to contractors and construction trade ournals shall he completed not less than ten (10) calendar days before bids are due. ______-.

5. The notice shall describe the project in general terms, how to obtain more detailed information about the proect anti shall state the lime and place for submission of bids.

(b) Opening of Informal Bids and Award of Contract.

L At the time provided in the notice invitinu informal bids. the (liv shall open all bids timely received. If a contract is awarded. it shall he awarded by the Council to the lowest responsible and responsive bidder. If txo (,J or more responsive bids are the same and lowest. the Council may LLcI.1Qses. If no bids are received, the project may he performed l’* Force account, or negotiated contract

2. If all bids received are in excess of the informal bidding limit, the Council may. by adoption of a resolution by a four-fifths (4/5) vote, award the contract, at or below the provisional limit set forth in Public Contract Code section 22034(1’),to the lowest responsible bidder, if it determines that the Cii ‘scost esliniate was reasonable.

Sec. 3-4.206 Formal bidding Procedures - Public Projects

Public projects in excess of two hundred thoLisanddollars (S200.000.00)must. except as otherwise provided in this chapter. be let to contract by the formal procedures set forth in this section.

a) Notice of such project shall he given as 1hlln s unless an explipn to competitive biddine_applies:

I. The notice shall state the time and place for the receiving and opening of sealed bids and distinctly describe the project.

2. The notice shall he published at least k,u;.een (14. calendar days before the date of opening the bids in a newspaper of general circulation.pjjjted and published in the City. or, if there is no newspaper printed and published within the jurisdiction of the City. in a newspaper of general circulation which is circulated within the City,

3. The notice inviting formal bids shall also he mailed to all construction trade journals specified by the Commission for the receipt of such notice for Los Angeles County. The notice shall he mailed at least iitIecn(15 calendar days before the date of opening the bids.

(h) Bidder’, S’ecz,ritv.All bids shall be presented under scaled cover accompanied h a form ol’bidders’ security as prescribed in the public notices inviting bids in an amount at least equal to ten percent (1O%)of the amount hid. Bidders shall he entitled to the return of bid security: provided, however, the successful bidder shall forfeit its bid security upon its refusal or failure to execute the contract within ten (10) days after the notice of the award of contract has been mailed, unless the City is rpcnsihle for the delay. The Council. on the refusal or failure of the successful bidder to execute the contract. may award it to the next lowest responsible bidder. If the Council awards the contract to the next lowest bidder, the amount of the lowest bidder’s security shall he applied by the Cit’ to the difference between the lowest ç,ponsihle bid and the second lowest responsible hid, and the surplus, if any, shall be returned to the lowest responsible bidder.

(C) Bid Open/iw Proc’ednie. Sealed bids shall he submitted to the City Manager or the City Manaier’s desience. and shall he identified as bids on the envelope. Bids shall he opened TIpublic at the time, date and place stated in the public notices. A tabulation of all bids received shall be open for public inspection during reaular business hours for a period of not less than thirty (30) calendar days alkcr the bid

(d) Rejection offlids. In its discretion. the Council may reject any and all bids presented p±purchase without further bidding or may re-advertise for bids in the manner prescribed under this section.

(e) 1luvrd o/(onhrcwts. Contracts shall he awarded by the Council to the lowest responsible bidder, except as otherwise provided in this section. If no bids are received, the project may he performed by employees of the City by frrce account or by ncuotiatcd contract without further complying with this section. The Council shall have the right to waive any defect or informality in the bidding or in the,pccdures set forth in this section. No deject or informality shall void any contract entered into.

(u)( ft lie Duly 11’two (2 ) or more bids ccci ved are for the same total amount or unit pncc quality and service being equal, the Council ma’ accept the hid it chooses.

(2) Per/onnance I3omls.The Council shall have the authority to require a performance bond before entering into a contraci in such amount as the Council shall find

reasonahl ‘v necessary to protect tile hesi interests of’the Cit’. If the Council requires a pçJprmanee bond. die form and amount of the bond shall he described in the notice iTl\ itinR bids.

Sec. 3-4.207 II)I)rOSal of plans and designs.

The ity engineer, or designee, is authorized to approve plans and designs. and all amendments and addenda thereto, for performance of a public project of the City. 1i.

inulr tkmg dttul— dr tu ‘n.— plans ind spul T’ ItTon’ PLtpTl k’’ eIer puolT_ T c9cd including einereenc’ and chantze order work, which nu affect the desijjjenitionofpjiHic

TnipEO\ LTT1Lnt% And hT,hnw3 hung Tub qtTtstion tic CT\ S habThtx Ioi d tng.rous coTlclTtTou% ot ptihlicpropc’rt”.

Sec. 3-4.208 Emergencies. and tmmdldk actwn1jfflrcd 1i in ‘m r os&ILLIIIII harnr In situaflons determined by the City Mairnger to constitute an emergency, .c Citv Mar ocrnIF tak u pursuant to Section 22035 of the Act and Public Contract Code Section 22050. Work_shall he performed without the benefit of competitive bidding, either formal or informal. only so long as necessary under those sections.

A report on the emer2ency and work performed shall be provided at the next regular meeting of the Council. and then at every meeting thereafter as required by Section 22050. Al such meetinczs.the Council shall determine, by a four-fifths vote, that there is a need to continue the action without the benefit of informal or formal competitive bidding in accordance with Section 22035 of the Act and Public Contract Code Section 22050. The Council shall tenninate the emergency action at the earliest possible date that conditions warrant. so that the remainder of the emergency action may be completed pursuant to a formal bidding procedure. ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF CITY OF AVALON AMENDING THE CITY OF AVALON MUNICIPAL CODE TITLE 3, CHAPTER 4 “PURCHASING SYSTEM”

WHEREAS, on December 4, 2018, the City of Avalon (City)elected to become subject to the Uniform Public Construction Cost Accounting Act (Pub. Cont. Code § 22000 et seq.) (the ‘Act”) and to the Commission’s policies and procedures regarding the procurement of public works projects; and

WHEREAS, the Act requires participating agencies to adopt a bidding ordinance consistent with the bidding requirements under the Act; and

WHEREAS, City Council desires to make changes to Chapter 4 of Title 3 of the Avalon Municipal Code (“Code”) to implement the bidding procedures for public projects consistent with the Act as set forth in this Ordinance.

NOW, THEREFORE, BE IT ENACTED AND ORDAINED by the City Council:

SECTION 1: The foregoing recitals are adopted as findings of the City Council as though set forth in fully within the body of this Ordinance.

SECTION 2: Sec. 3-4.102 Purchasing Procedures of the Code is hereby amended to read in full as follows:

Sec. 34.1 02 Purchasing Procedures.

Purchases of services, including maintenance work, supplies and equipment shall be by competitive process pursuant to Section 3-4.105 of this article. These procedures shall be dispensed with only when the purchasing amount involved is less than twenty-five thousand ($25,000.00) dollars, unless an exception applies

SECTION 3: Sec. 3-4.105 Formal Contract Bid Procedure of the Code is hereby amended to read in full as follows:

Sec. 3-4.105 Formal Contract Bid Procedure.

See Section 3-4.206.

SECTION 4: Sec 3-4.106 Competitive Process of the Code is hereby amended to read in full as follows: Sec. 3-4.106 Competitive Process.

For any procurement of services, supplies and equipment of twenty-five thousand ($2500000) dollars or more! contracts shall be awarded using one of the following competitive procedures:

(a) Vendor Price Quotes. The City Manager or the City Manager’s designee shall solicit via posted notice! telephone request, mail! email, fax or any other reasonable solicitation method! price quotes in writing from a minimum of three (3) vendors. If unable to obtain three (3) price quotes. City staff shall document that there were no other companies to solicit price quotes from or that they solicited to other companies and all declined to provide a quote.

(b) Request for Proposals/Qualifications. The City Manager or the City Manager’s designee shall solicit via posted notice, telephone request, mail, email! fax or any other reasonable solicitation method, proposals in writing from a minimum of three (3) firms or from the public at-large. If unable to obtain three (3) proposals, City staff shall document that there were no other companies to solicit proposals from or that they solicited publicly or to other companies and all declined to provide a proposal.

(c) Best Competitive Value. Best Competitive Value means a value determined by evaluation of criteria that may include, but is not limited to, price, features! functions, life-cycle costs, experience, and past performance. City shall publish the requirements for vendors that define the terms, conditions, and specifications for services, supplies or equipment required by the city and award the contract to the vendor providing the best competitive value as defined in the solicitation.

(d) Formal Bids. The City may elect to use similar procurement procedures as the formal bidding procedure contained in Section 3-4.206 for any procurement other than a public project, in which case the contract shall be awarded to the lowest responsible bidder.

(e) Small Purchases. Purchases of one thousand ($1,000.00) dollars and less may be made without a formal purchase order by a Department Head of the City or the Department Head’s designee.

SECTION 5: Sec 3-4.111 Exceptions from Bidding and Other Competitive Procedures is hereby amended to read in full as follows:

Sec. 3-4.111 Exceptions from Bidding and Other Competitive Procedures.

(a) Emergencies. During an emergency that requires the immediate procurement of contractual services, professional services or materials,

2 supplies and equipment, the City Manager or the City Manager’s designee, is authorized to procure these items without immediate Council approval and without giving notice for proposals. The City Manager or the City Managers designee will report to the Council within 48 hours any and all actions taken to deal with the emergency. A written public record shall be kept showing the nature of the emergency and the City Manager or the City Manager’s designee’s authorization to proceed under the provisions of this section. The emergency action shall be terminated at the earliest possible date that conditions warrant.

(1) Emergency” means a sudden, unexpected occurrence that poses a clear, eminent danger requiring immediate action to protect the health and safety of the public. including to prevent or mitigate the loss or impairment of life, health, property or public services.

(b) Sole Source Vendors. When there is only one source that provides the necessary public project, services, goods and equipment to ensure compatibility with existing City public projects, services, goods or equipment, or the public project, services, goods or equipment are proprietary in nature, the City may procure the public project, goods or services from the sole source.

(c) Economic Efficiency If a competitive market does not exist, or the City will not gain a competitive advantage by using the formal contract bid or other competitive procedure, or where the public project, goods or services may be obtained more economically or efficiently without the procedure, the City may dispense with formal bidding or other competitive procedures.

(d) Cooperative Purchases. If a competitive bid procedure has been conducted by another public agency, including, but not limited to, another local agency, the State through the California Multiple Award Schedule (CMAS), the federal government through the General Services Administration (GSA), or a joint powers agency, authority or alliance that procures competitive contracts; and (2) the price to the city is equal to or better than the price to that public agency, then the City may procure the contract without further bidding or other competitive procedures.

(e) Otherwise Authorized. The City may utilize any alternative procurement method that is authorized by state or federal law.

SECTION 6: Article 2 Public Works Projects of the Code is hereby amended to read in full as follows

Article 2. Public Works Projects

3 Sec. 3-4.201 Definitions

For the purposes of this Chapter, the following words and phrases shall have the following meanings:

(a) Act means the Uniform Public Construction Cost Accounting Act (California Public Contracts Code Section 22000 et seq.).

(b) Commission means the California Uniform Construction Cost Accounting Commission.

(c) Facility means any plant, building, structure, ground facility, utility system, subject to the limitation of subsection 4 of the definition for public project below, real property, streets and highways, or other public work improvement.

(d) Public project has the meaning assigned to it under Public Contract Code Section 22002, as it may be amended from time to time. Public project means any of the following:

1. Construction, reconstruction, erection, alteration, renovation, improvement, demolition and repair work involving any city-owned, -leased or -operated facility;

2. Painting or repainting of any city-owned, -leased, or -operated facility;

3. In the case of a city owned utility system, “public project” shall include only the construction, erection, improvement, or repair of dams, reservoirs, power plants, and electrical transmission lines of two hundred thirty thousand volts and higher;

4. “Public project” does not include maintenance work. “Maintenance work” includes all of the following:

i. Routine, recurring and usual work for the preservation or protection of any city-owned or city-operated facility for its intended purposes,

ii. Minor repainting,

iU. Resurfacing of streets and highways at less than one inch,

iv. Landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems,

4 v. Work performed to keep, operate, and maintain city-owned water, power or waste disposal systems, including, but not limited to, dams, reservoirs, power plants and electrical transmission lines of two hundred thirty thousand volts and higher. Sec. 3-4.202 City Subject to Uniform Public Construction Cost Accounting Act.

The City elects to become subject to the Act and to the Commission’s policies and procedures. If the Act increases its thresholds for public projects, those new thresholds shall prevail.

Sec. 3-4.203 Contractors list.

The City Manager, or the City’s Manager’s designee, shall compile and maintain a list of qualified contractors identified according to categories of work eligible to submit bids on informal contracts awarded by the City. This list shall comply with the requirements of the Act and the criteria promulgated, from time to time, by the Commission.

Sec 3-4.204 Purchasing Procedures — Public Projects of Sixty Thousand Dollars or Less.

Public projects of sixty thousand dollars ($60,000.00) or less may be performed by the employees of the City by force account, by negotiated contract or by purchase order, The City Manager is authorized to award contracts for public projects of sixty thousand dollars ($60,000.00) or less.

Sec. 3-4.205 Informal bidding Procedures - Public Projects

Public projects between $60,001 and $200,000 may be let to contract by the informal bidding procedures set forth in this section.

(a) Notice. When a public project is to be performed which qualifies for informal bidding, notice of such project shall be given as follows except where the product or service is proprietary:

1. Mailed notice shall be sent to all contractors on the contractors list for the category of work being bid; and

2. Mailed notice shall be given to all construction trade journals specified by the Commission for the receipt of such notice for Los Angeles County;

3. Additional notice to other contractors and/or trade journals may, in the discretion of the City, be given.

5 4. All mailing of notices to contractors and construction trade journals shall be completed not less than ten (10) calendar days before bids are due.

5. The notice shall describe the project in general terms, how to obtain more detailed information about the project and shall state the time and place for submission of bids.

(b) Opening of Informal Bids and Award of Contract.

1. At the time provided in the notice inviting informal bids, the City shall open all bids timely received. If a contract is awarded, it shall be awarded by the Council to the lowest responsible and responsive bidder. If two (2) or more responsive bids are the same and lowest, the Council may accept the one it chooses. If no bids are received, the project may be performed by the employees of the City by force account, or negotiated contract without further complying with this article.

2. If all bids received are in excess of the informal bidding limit, the Council may, by adoption of a resolution by a four-fifths (4/5) vote, award the contract, at or below the provisional limit set forth in Public Contract Code section 22034(f), to the lowest responsible bidder, if it determines that the City’s cost estimate was reasonable.

Sec. 3-4.206 Formal bidding Procedures - Public Projects

Public projects in excess of two hundred thousand dollars ($200,000.00) must, except as otherwise provided in this chapter, be let to contract by the formal procedures set forth in this section. (a) Notice of such project shall be given as follows unless an exception to competitive bidding applies:

1. The notice shall state the time and place for the receiving and opening of sealed bids and distinctly describe the project.

2. The notice shall be published at least fourteen (14) calendar days before the date of opening the bids in a newspaper of general circulation, printed and published in the City; or, if there is no newspaper printed and published within the jurisdiction of the City, in a newspaper of general circulation which is circulated within the City.

3. The notice inviting formal bids shall also be mailed to all construction trade journals specified by the Commission for the receipt of such notice for Los Angeles County. The notice shall be

6 mailed at least fifteen (15) calendar days before the date of opening the bids.

(b) Bidders Security All bids shall be presented under sealed cover accompanied by a form of bidders’ security as prescribed in the public notices inviting bids in an amount at least equal to ten percent (10%) of the amount bid. Bidders shall be entitled to the return of bid security; provided, however, the successful bidder shall forfeit its bid security upon its refusal or failure to execute the contract within ten (10) days after the notice of the award of contract has been mailed, unless the City is responsible for the delay. The Council, on the refusal or failure of the successful bidder to execute the contract, may award it to the next lowest responsible bidder. Ifthe Council awards the contract to the next lowest bidder, the amount of the lowest bidders security shall be applied by the City to the difference between the lowest responsible bid and the second lowest responsible bid, and the surplus, ifany, shall be returned to the lowest responsible bidder.

(c) Bid Opening Procedure. Sealed bids shall be submitted to the City Manager or the City Manager’s designee, and shall be identified as bids on the envelope. Bids shall be opened in public at the time, date and place stated in the public notices. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than thirty (30) calendar days after the bid opening.

(d) Rejection of Bids. In its discretion, the Council may reject any and all bids presented and purchase without further bidding or may re-advertise for bids in the manner prescribed under this section.

(e)Award of Contracts. Contracts shall be awarded by the Council to the lowest responsible bidder, except as otherwise provided in this section. Ifno bids are received, the project may be performed by employees of the City by force account or by negotiated contract without further complying with this section. The Council shall have the right to waive any defect or informality in the bidding or in the procedures set forth in this section. No defect or informality shall void any contract entered into.

(f) Tie Bids. Iftwo (2) or more bids received are for the same total amount or unit price, quality and service being equal, the Council may accept the bid it chooses.

(g) Performance Bonds. The Council shall have the authority to require a performance bond before entering into a contract in such amount as the Council shall find reasonably necessary to protect the best interests of the City. Ifthe Council requires a performance bond, the form and amount of the bond shall be described in the notice inviting bids.

7 Sec. 3-4.207 Approval of plans and designs.

The City engineer, or designee, is authorized to approve plans and designs, and all amendments and addenda thereto, for performance of a public project of the City. This shall include the working details, drawings, plans and specifications prepared for every public project, including emergency and change order work, which may affect the design or operation of public improvements and which may bring into question the City’s liability for dangerous conditions of public property.

Sec. 3-4.208 Emergencies.

The Council hereby delegates to the City Manager the power to take any directly related and immediate action required by an emergency, as defined in this chapter. In situations determined by the City Manager to constitute an emergency, the City Manager may take action pursuant to Section 22035 of the Act and Public Contract Code Section 22050. Work shall be performed without the benefit of competitive bidding, either formal or informal, only so long as necessary under those sections.

A report on the emergency and work performed shall be provided at the next regular meeting of the Council, and then at every meeting thereafter as required by Section 22050. At such meetings, the Council shall determine, by a four-fifths vote, that there is a need to continue the action without the benefit of informal or formal competitive bidding in accordance with Section 22035 of the Act and Public Contract Code Section 22050. The Council shall terminate the emergency action at the earliest possible date that conditions warrant, so that the remainder of the emergency action may be completed pursuant to a formal bidding procedure.

SECTION 7: CEQA. This Ordinance is not a project within the meaning of Section 15378 of the State of California Environmental Quality Act (“CEQA”) Guidelines, because it has no potential for resulting in physical change in the environment, directly or indirectly. 14 Cal. Code Regs. § 15378(a). Further, this Ordinance is exempt from CEQA as there is no possibility that this Ordinance or its implementation would have a significant negative effect on the environment, 14 Cal. Code Regs. § 15061(b)(3).

SECTION 8: Severability. If any section, subsection, provision, sentence, clause, phrase or word of this Ordinance is for any reason held to be illegal or otherwise invalid by any court of competent jurisdiction, such invalidity shall be severable, and shall not affect or impair any remaining section, subsection, provision, sentence, clause, phrase or word included within this Ordinance, it being the intent of the City that the remainder of the Ordinance shall be and shall remain in full force and effect, valid, and enforceable.

SECTION 9: Effective Date. This Ordinance shall become effective thirty (30) days following its passage and adoption.

8 ______,

SECTION 10: Certification. The City Clerk of the City of Avalon shall certify the passage and adoption of this Ordinance and shall cause the same, or a summary thereof, to be published and/or posted in the manner required by law.

PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF AVALON this day of 2020, by the following vote:

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CITY OF AVALON CITY COUNCIL

MEETING DATE: January2l,2020 AGENDA ITEM: [0

ORIGINATING DEP: Administration CITY MANAGER:

PREPARED BY: Denise A. Radde, City Manager

SUBJECT: Development of Cruise Ship Policy

RECOMMENDED ACTION(S): Adopt resolution establishing a policy providing guidelines for scheduling cruise ships to visit the City of Avalon.

REPORT SUMMARY:

Background

During the October 1,2019 City Council meeting, Item 12 on the agenda included a discussion regarding the economic impact of cruise ships, clarification on the marketing incentive provided to cruise ships, and the established process that is established for ships interested in adding Avalon as a port-of-call. After much discussion and public input, City Council directed the community to submit their input to the City Manager regarding the following questions:

1. How many days of the week should cruise ships be allowed to call on Avalon as a port- of-call? 2. Which days of the week should cruise ships be allowed to call on Avalon as a port-of- call? 3. What is the maximum number/size of cruise ships that should be allowed to call on Avalon as a port-of-call?

During the December 17, 2019 City Council meeting, Item 13 on the agenda included an overview of written public input submitted to the City Manager’s Office as well as public feedback from a series of meetings held regarding cruise ships. During the meeting, a report was provided by the City Manager asking City Council:

1. Do you want to establish further guidelines, or allow the Harbor Master to continue to exercise sound judgement on granting vessel access? 2. Do you wish to further limit the number of cruise ship vessels allowed in Avalon Harbor at one time? 3. Do you wish to prohibit cruise ships on any specific dates or days of the week? 4. Do you wish to limit the number of visitors allowed to disembark from cruise ships daily or weekly?

After much discussion, and no clear consensus, City Council requested Staff: - Provide daily sewer, wastewater, and trash collection counts for visitors. - Consider possible removal of the marketing incentive for cruise ships. - Consider a possible increase on wharfage once the rate reaches $5.00 in 2021. - Determine how to include Spanish-speaking community members in the discussion regarding the economic impact of cruise ships.

In response to City Council direction, City Staff gathered data and reports regarding the operations of the sewer, wastewater and landfill facilities. Staff was able to analyze impacts on the existing infrastructure; however, limitations in the data prevented Staff from determining what impacts were attributable to residents and which were attributable to visitors (including cruise ship, cross-channel, etc.).

Impacts to the Wastewater Treatment System

The City’s Wastewater Treatment Plant (WIP) designed influent flow capacity is rated at 1.2 million gallons per day (MGD). Influent flows are the raw, untreated wastewater (sewage) that enters into the WWTP. At the peak, the average influent flows for years 2018 and 2019 were at approximately 65% capacity of the total 1.2 MGD.

The chart below shows the influent flows for 2018 and 2019, including the percentage of capacity (out of the total 1.2 MGD capacity) by month and the monthly average daily influent flows1.

City of Avalon Wastewater Flow (Millions of Gallons per Day)

1.2 2018 2019 Average Daily Influent Flow: 0.426 Average Daily Influent Flow: 0.458 1 Average Maximum Daily Flow: 0.634 Average Maximum Daily Flow: 0.607 Average Minimum Daily Flow: 0.294 Average Minimum Daily Flow: 0.374 0.8

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2 The charts below show the daily influent flow rates in MGD for February 2019 (one of the lowest tourist months) and August 2019 (at the height of the tourist season). February influent rates peak between the 14thj6th due to the significant rain event that occurred. Storm waters entered into the WWTP system and skewed the averages. br,,ary 2019 :nti,ient Fows MGD} 4.ugt’si 2019 r.fluert r

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When analyzing the data, even during the peak of the tourist season, the WV”IFPaveraged below 60% capacity for 2019 and 65% capacity for 2018. Further analysis shows that during the tourist season, Fridays, Saturdays, and Sundays (when cruise ships are not present in the Avalon Harbor), are at relatively the same capacity as Mondays and Tuesdays.

Impacts to the Pebbly Beach Landfill

In analyzing commercial and residential data (including Crescent Street) received from Avalon Environmental (the City’s landfill contractor), indications of the impacts as a result of cruise ship tourists was negligible. However, data available was inconclusive as currently there is no way to identify trash by cruise ship visitors from cross-channel visitors or residents particularly during the peak summer months. Daily landfill tonnage does not serve as a reliable indicator of garbage generated as certain commercial locations are not picked up seven days a week and the timing and days of pickups might not accurately reflect when trash was accumulated. For example, garbage pickup on a Monday at 10:00 am. may be more representative of trash accumulated on Sunday or may even reflect accumulation on multiple days.

Impacts on Potable Water Facilities

Data from Southern California Edison on impacts on water infrastructure were inconclusive. While data does show demand rates, no additional data was available to show how demand is met! what the strain demand has on the existing infrastructure, or what users or other factors contribute to demand. In some instances, demand rates increase slightly on Monday and Tuesday: however, this is not consistent throughout each month nor is it consistent for any other day.

Though historically, the City’s aging infrastructure has been a concern for the community, major strides have been made in the last 10 years. Additional strategic improvements (such as trash to energy facilities, pipe and valve replacements, desalination enhancements, bidirectional enhancements to reservoir water lines, etc.) are scheduled that will further enhance and improve the City’s overall sustainability and efficiency for water, trash, and sewer.

3 Environmental and Conservation Efforts

Increasingly, the cruise ship industry is working to develop and implement a number of initiatives, policies, procedures, and protocols to mitigate their impact on the environment and promote conservation efforts. City Staff recommends actively working with the cruise ship industry to co-develop strategies to ensure Avalon’s fragile natural resources are protected now and in the future. Once developed, these strategies can be incorporated into new agreements with cruise lines seeking to call on Avalon as a port-of-call.

Royal Caribbean Cruise Line

In August 2019, City Staff received a request from Royal Caribbean Cruise Lines (RCCL) to visit the City a total of 53 times on Wednesdays between July 3 to October 2, 2021, May 28 to October 4, 2022, and May 30 to October 7, 2023.

On January 8, 2020, RCCL revised their request to make Avalon a year-round port-of-call, expanding the approved 53 Summer-only visits to a total of 165 visits to Avalon (from July 2021 through August 2024).

In consideration of approving the request, City Staff considered the balance of economic development and growth with quality of life to residents and existing visitors. This included an analysis of the day requested (Wednesday), holidays, event(s), harbor activity(ies), impacts to public safety, and the existing number of cruise ships already calling on Avalon as a year- round port-of-call, and impacts to the City’s water, sewer, and landfill infrastructure. Additionally, Staff considered the estimated fiscal impact of a third year-round cruise line. The economic impact is estimated to result in approximately $19 million into the local economy and an additional $2.8 million paid directly to the City through taxes.

Details of financial impact are as follows:

Z’Y4&{eP4S.4iY48.{IY*a11flW1IPZ. I’Z’YZWA’N.flfl Number of Calls 52 52 52 9 165

Number of Passengers ‘ 154,666 154,684 148,418 29,156 492,924 Est. Passen9er Spending $5,973,097 55,973,793 $5,963,520 $1,125,985 Si 9,036,395 I31rtn]nI[4. Wharlage $773,330 $773,420 $772,090 $145,780 $2,464,620 SalesTax $41,885 $41,860 $41,788 $7,890 $133,393 Admissions Tax $69,252 $69,260 $69,141 $13,055 $220,707

It should be noted, wharlage from the expanded RCCL schedule, as proposed, would be exempt from the marketing incentive outlined in the Avalon Municipal Code (AMC). Further, wharfage projections are based on the 2021 rate of $5.00 as currently outlined in the AMC, not a potential increase as City Council has directed Staff to begin to negotiate. If this is increased, the estimated revenue figures would increase accordingly.

4 Given these considerations, City Staff will approve the above stated request from RCCL. Further, as outlined in the policy recommendations below for any additional requests, Staff, based on community and City Council input, considers the Avalon Harbor at capacity, unless City Council elects to revise the conditions of the resolution and set alternative guidelines for determining saturation.

Recommended Policy Guidelines

In consideration of the impacts outlined in the Staff Report, and based on the public and City Council input and direction, Staff recommends establishing the following guidelines by resolution to provide an equitable community strategy in managing cruise line requests for calling on Avalon as a port-of-call

- Number of regularly scheduled cruise ship vessels shall not exceed 3 per week during the Summer Season (Memorial Day to Labor Day) without final written approval of the City Manager. - No cruise ship vessels shall be allowed on the weekends during the Summer Season (Memorial Day to Labor Day) or during special event weekends — such as Jazz Traxx — without final written approval of the City Manager. - Number of regularly scheduled cruise ship vessels shall not exceed 3 per week during the “Off Season” (Labor Day to Memorial Day) without final written approval of the City Manager. - Repositioning, infrequent, or small cruise ship vessels (1,000 passengers or less) may be considered for visitation by the Harbor Master, taking into account the day requested, holidays, event(s), harbor activity(ies), impacts to public safety, etc. - The Harbor Master and Finance Director will provide an annual report on cruise ship vessels that includes the number of vessels that visit Avalon, number of passengers, amount of wharfage collected, any safety or security incidents that may have occurred while the ship was in port, as well as projections and scheduling information for the next year. - Guidelines shall be reviewed and re-established by a City Council adopted resolution based on the findings of the annual reports.

Conclusions

Staff recommends City Council approve the attached resolution with guidelines and declare the Avalon Harbor at capacity with RCCL as the last accepted year-round cruise line using Avalon as a port-of-call. Additionally, staff will review of the City’s current marketing incentive and wharfage rates ordinance and develop a negotiations strategy regarding an increase in cruise ship wharfage.

Last, the final directive to Staff by City Council was to engage the Spanish-speaking community in discussions regarding the economic impact of cruise ships. Staff is developing strategies to meaningfully engage Spanish speaking residents in dialog about the economic impact of cruise ships and will incorporate their concerns, ideas, and strategies into all future policies, procedures, and considerations.

5 FISCAL IMPACTS: Unknown.

GOAL ALIGNMENT:Not aligned.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDEDACTION: Unknown.

FOLLOW UP ACTION: Implement City Council direction.

ADVERTISING,NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.

ATTACHMENTS: - Resolution - December 17, 2019 City of Avalon Staff Report re: Report on Community Feedback Regarding Cruise Ships - Minutes from December 17, 2019 - December 17, 2019 Powerpoint Presentation - October 1,2019 City of Avalon Staff Report re: Cruise Ship Discussion - Minutes from October 1, 2019 - Catalina Island Anchorage Policy for Vessels Using the Federal Offshore Anchorages

6 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVALON ESTABLISHING GUIDELINES FOR THE APPROVAL OF CRUISE SHIPS TO VISIT AVALON FOR 2020-2022

WHEREAS, the City of Avalon is a premier island destination for cruise ship vessels in Southern California; and

WHEREAS, the City of Avalon receives cruise ship passengers at facilities publically owned and operated; and

WHEREAS, cruise ship vessels and passengers, respectively! pay whartage fees, and other taxes and fees as applicable to the City of Avalon; and

WHEREAS, the City of Avalon wishes to establish by resolution guidelines for the approval process required by cruise ships wishing to visit Avalon; and

WHEREAS, the City of Avalon City Council will review and reapprove the established guidelines every two years.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AVALON:

1. Number of regularly scheduled cruise ship vessels shall not exceed 3 per week during the Summer Season (Memorial Day to Labor Day) without final written approval of the City Manager.

2. No cruise ship vessels shall be allowed on the weekends during the Summer Season (Memorial Day to Labor Day) or during special event weekends — such as Jazz Traxx —withoutfinal written approval of the City Manager.

3. Number of regularly scheduled cruise ship vessels shall not exceed 3 per week during the “Off Season” (Labor Day to Memorial Day) without final written approval of the City Manager.

4. Repositioning, infrequent, or small cruise ship vessels (1,000 passengers or less) may be considered for visitation by the Harbor Master! taking into account the day requested, holidays, event(s), harbor activityes), impacts to public safety, etc.

5. The Harbor Master and Finance Director willprovide an annual report on cruise ship vessels that includes the number of vessels that visit Avalon, number of passengers, amount of wharfage collected, any safety or security incidents that may have occurred while the ship was in port, as well as projections and scheduling information for the next year. 6. Guidelines shall be reviewed and re-established by a City Council adopted resolution based on the findings of the annual reports.

PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Avalon this 2Vt day of January, 2020, by the following vote:

AYES: NOES: ABSTAIN: ABSENT:

Ann H. Marshall, Mayor City of Avalon, California ATTEST:

Gabrielle Morones, Deputy City Clerk City of Avalon, California CITY OF AVALON CITY COUNCIL

MEETING DATE: December 17, 2019 AGENDA ITEM:

ORIGINATING DEP: Administration CITY MANAGER:

PREPARED BY: Denise A. Radde, City Manager

SUBJECT: Report on Community Feedback Regarding Cruise Ships

RECOMMENDED ACTION(S): Discuss and provide direction.

REPORT SUMMARY: On October 1, 2019, an item on the City Council Agenda included a discussion regarding the economic impact of cruise ships, clarification on the marketing incentive provided to cruise ships and the process that is established for ships interested in adding Avalon as a port-of-call.

The minutes from the October 1, 2019 meeting reflect: “After much discussion and public input, the City Council directed the community to submit their input to the City Manager reading the following items: 1) How many days of the week should cruise ships be allowed to call Avalon as a port-of-call? 2) Which days of the week should cruise ships be allowed to call Avalon as a port-of-call? 3) What is the maximum number/size of cruise ships that should be allowed to call Avalon as a port-of-call?

The City Manager’s Office received a total of 20 responses from the public by mail or email. Many of the comments provided general sentiments about cruise ships and the cruise ship industry. An analysis of the comments are attached. After thorough review of the comments, only a few responses provided constructive guidelines for the City Council to consider for implementation.

In addition to the correspondences received by the City Manager’s Office, on October 3, 2019, resident Ernie Rodriguez posted a question on Facebook soliciting feedback. The original post asked: “Curious, how many cruise ships per week would you like to see June-Sept October- May?” The post received 123 comments posted by 43 individuals. Those comments were also reviewed by Staff and included in the public input analysis.

In order to receive more specific feedback that addressed the questions posed by the City Council, on November 21, and December 9, 2019, the City hosted a meeting with specific, individuals who expressed interest in the future of the cruise ship industry in Avalon. On November 21, 2019 the group presented City Staff with a list of approximately 25 questions that included fiscal, quality of life, public input, environmental, policy and procedure concerns and recommendations. On December 9, 2019 City Staff returned the list of questions provided with some answers. In addition, during the course of the meetings, the following ideas were proposed as a part of a potential, comprehensive guideline to direct the Harbor Master and City Manager when approving additional cruise ship visits to Avalon:

- Limit Cruise Ships by the number of passengers rather than the number of vessels. o 6,000 passengers per week in the Summer o 9,000 passengers per week in the Winter and Shoulder Seasons - Prohibit vessels that carry 4,000+ passengers - Prohibit more vessels being added to the Summer Season schedule

Also, during the course of the meetings, the group requested greater clarification regarding the City’s Cruise Ship Policies as well as how those policies stand compared to other cities. City Staff reached out to two ports most similar to Avalon in that there is no berthing facilities and the cities are not ports of origin — the City of Santa Barbara and City of Monterey.

Avalon Santa Barbara J*LJMóntèàj.. Wharfage Rate $5.00 $7.00 $7.00 No. of Ships in 2020 112 30 20 [cjTWflIiji, Vessel schedule determined YES YES YES by Harbor Master/City Staff More than one vessel a day No No No Preference for weekdays Yes Yes Yes Other limits None No Ships during No Ships during Summer** Summer In Summer 2020, Santa Barbara will be launching a pilot program allowing very small cruise ships (200 or fewer) passengers to visit its port.

Though the wharfage rates vary from Avalon compared to Santa Barbara and Monterey, so too do the level of services provided between each city.

A portion of Santa Barbara’s wharfage is used to offset amenities provided to the cruise ship passengers including complimentary electric fare on their electric shuttle system and subsidized fare on water taxis. However, in addition to wharfage, the City of Santa Barbara requires a separate fee to supplement added police needed — approximately $1,500 per day — and recommends (not requires) that vessels rent portable restrooms for use while in port — approximately $1,235 per day.

In Monterey, wharfage offsets the cost of establishing a “TSA like” security station for passengers as they disembark and re-board the vessel. In addition, all City of Monterey personnel are Facility Security Officer (FSO) certified.

In Avalon, no amenities or extra security is provided to the vessel or its passengers.

At this time the City Council may consider a number of actions: Option 1. Develop guidelines to be adopted by a resolution. - Discuss potential guidelines and direct City Staff to bring back a resolution establishing basic guidelines for the Harbor Master and City Manager to consider when receiving a request for a cruise ship vessel to visit Avalon Harbor. o Guidelines may limit number of vessels or passengers, limit the time of year or specific holidays for visitors, limit the size of vessels, etc. - Guidelines can be reviewed every two years and re-established by resolution. - Guidelines may include requiring the Harbor Master to provide an annual report on cruise ship vessels that visit Avalon.

Option 2. Modify the City of Avalon Municipal Code to implement/address any of the following: - Modification to the cruise ship approval process — including incorporation of the process by which guidelines are adopted by resolution every two years. - Increase in wharfage or elimination of the current marketing incentive. - Require extra fees for services, such as extra security (LASD).

Option 3. Develop an advisory measure. - Begin the process to develop an advisory measure to appear on the November 3, 2020 ballot. - Begin developing what specific question(s) may be asked of the public.

At this time, City Staff recommends the City Council discuss formally adopting guidelines for City Staff to consider when a cruise ship request is received. The City of Avalon’s guidelines to allow cruise ships to visit Avalon Harbor closely align with the processes employed by the Cities of Santa Barbara and Monterrey.

At this time, City Staff believe that the wharfage rates paid by vessels align with the level of services offered by the City.

FISCAL IMPACTS: Unknown.

GOAL ALIGNMENT: Not aligned.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Unknown.

FOLLOW UP ACTION: Implement City Council direction.

ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.

ATTACHMENTS: - October 1,2019 City of Avalon Staff Report re: Cruise Ship Discussion - Minutes from October 1, 2019 - Analysis of feedback received from Public - Public feedback received - Questions and responses from November 21, and December 9, 2019 Meetings - Catalina Island Anchorage Policy for Vessels Using the Federal Offshore Anchorages CITY COUNCILIHOUSING AUTHORITY/SUCESSOR AGENCY MINUTES DECEMBER 17, 2019 PAGE 3

FY 2020-21 in an amount not-to-exceed S35,000. Motion made by Cinde Cassidy, seconded by Steven Hoefs. (AllAyes)

GENERAL BUSINESS

11. Update on the Development Impact Mitigation Fees and Authorize New Contract to Revise Nexus Study Received and filed the update. Authorized the City Manager to execute a new contract with Michael Baker International to revise and finalize Development Impact Mitigation Fees Nexus Study for City Council Consideration for a not-to- exceed amount of $1000. Motion made by Oley Olsen, seconded by Steven Hoefs. (AllAyes)

12. First Reading of an Ordinance of the City of Avalon Amending Title 9, Chapters 11 and 17 of the Municipal Code, Affordable Housing, Pertaining to Inclusionary Housing Requirements. Mayor Marshall opened the Public Hearing, no public comment was received, and the Public Hearing was closed. The City Council introduced and waived all further readings of an ordinance of the City of Avalon amending Title 9, Chapters 11 and 17 of the Municipal Code, Affordable Housing, pertaining to inclusionary housing requirements. Motion made by Cinde Cassidy, seconded by Anni Marshall. (AllAyes)

Item #14 was taken out of order.

14. Restated, Amended, and Extended Agreement to Montrose Water and Sustainability Services, Inc. for the Operations, Management. Maintenance, and Monitoring of the City of Avalon Wastewater System Authorized the City Manager to execute a five-year extended agreement with Montrose Water and Sustainability Services, Inc. and the City of Avalon ending on December 15, 2024 for the operation, management, maintenance, and monitoring of the City of Avalon Wastewater System. Motion made by Steven Hoefs, seconded by Oley Olsen. (AllAyes)

( 13. Report on Community Feedback Regarding Cruise Ships City Council directed Staff to collect the following information and bring back to City Council at a later date: 1) Daily sewer, wastewater and trash collection counts for visitors. 2) Possible removal of the Marketing Incentive for cruise ships. 3) Possible increase on Wharfage Fee once the rate reaches $5.00 in 2021. 4) How to include the Spanish speaking community members in the discussion regarding the economic impact of cruise ships. _

U Ca pci 0Eon ‘Ion> ro .—c•— Cr) UoooC ObD C) 0 C) Historical Cruise Ship Visitation

• More than two vessels have visited Avalon Harbor on the same day five times since 2014: • January 21, 2014— 5,016 passengers total • November 18, 2014—4,427 passengers total • September 25, 2018— 2,890 passengers total • September 30, 2019— 2,490 passengers total • December 6, 2019— 3,675 passengers total • Fourth of July Visitation • 2017— 2,619 passengers • 2018— 2,652 passengers Cruise Ship Approval Process

• Avalon Municipal Code and the Catalina Island Anchorage Policy for Vessels Using the Federal Offshore Anchorages (Appendix G) outline that the authority to allow Cruise Ships to visit Avalon Harbor rests with the Harbor Master • Harbor Master must coordinate all vessel traffic (recreational, cross channel, cruise ships, shore boats, commercial vessels, etc.) in the Harbor as well as assess security and safety risks. • Vessel approval grantEd on a first-come, first-serve basis. August 6, 2019 Meeting of the City Council

• A resident asks for confirmation regarding a rumor of a new cruise ship

during oral communications. (Digital recording time stamp - 50:28) • Harbor Master confirms that there have been some preliminary emails, but nothing has been formally confirmed. (51:22) • Mayor Marshall asks if that decision should come before City Council. • City Attorney confirms that the City Council only deals with issues of wharfage. (52:58) • Mayor Marshall asks for Harbor Master to keep City Council informed. (53:17) *Recording available at www.cityofavalon.com/meetings Vessels visit confirmed on September 3, 2019. Future Cruise Ship Schedule • Carnival Cruise Line schedule set through 2025 • Weekly on Mondays and Tuesdays. • 2022— Fourth of a July faIls on a Monday. • 2023— Fourth of July faIls on a Tuesday. • In 2021, an additional Carnival vessel scheduled one Saturday per month in January, February and March. Additional two Saturdays in the month of April. • Voyager of the Sea (Royal Caribbean Cruise Line) is scheduled in 2021. • Wednesdays in July through September. • Approximately 3,138 passengers. • Voyager of the Sea (Royal Caribbean Cruise Line) is scheduled in 2022. • Wednesdays in June through October 5. • Approximately 3,138 passengers. • Disney Cruise Line is scheduled to visit twice in 2021 • Wednesday, March 17 and Thursday, March 25. • No scheduled visits in 2022. Types of Revenue Collected by City

• Wharfage — estimate of $790,000 (net) to the City in FY 2019-2020.

• Sales Tax — approximately $107,000 to the City annually. Additional sum of $53,500 goes directly to the local hospital annually.

• Admissions Tax — approximately $188,000 to the City annually.

• Total contribution to the City — approximately $1,085,000.

• Contribution to the Island Economy is much greater — estimated at $17.4 Million annually.**

**The average daily per-capita spending for cruise ship passengers was $66.39 according to the “Economic & Fiscal Impacts and Profile of 2016 catalina Island Visitors Final Report.” In Fiscal Year 2018-2019 cruise ship passenger counts totaled 262,347. Wharfage Revenue

• Ship visitation has been relatively stable since 2015. • Over the last three years only a 3 ship annual variance exists.

Fiscal Year j No of Ships No of Wharfage Gross Revenue j Incentive Payment J Net Revenue 2016-2017 115 278,507 $2.50 $590,798.00 $(137,286.00) $453,512.00 2017-2018 112 277,983 $3.00 $833,949.00 $(195,961.50) $637,987.50 2018-2019 114 262,347 $3.50 $918,214.50 $(215,478.75) $702,735.75 20192020* $4.00 $790,000.00

* Projected Questions to help establish guidelines

• Do you want to establish further guidelines, or allow the Harbor Master to continue to exercise sound judgement on granting vessel access? • Do you wish to further limit the number of cruise ship vessels allowed in Avalon Harbor at one time? • Do you wish to prohibit cruise ships on any specific dates or days of the week? • Do you wish to limit the number of visitors allowed to disembark from cruise ships daily or weekly? CITY OF AVALON CITY COUNCIL

MEETING DATE: October 1, 2019 AGENDA ITEM:

ORIGINATING DEP: Administration CITY MANAGER:

PREPARED BY: Denise A. Radde, City Manager

SUBJECT: Report on the Economic Impact of Cruise Ships and Process to Add Avalon as a Port-of-Call

RECOMMENDED ACTION(S): Provide direction if needed.

REPORT SUMMARY: This item appears on the agenda at the request of a member of the City Council.

PROCESS TO ADD AVALON AS A PORT-OF-CALL

The process by which approval is granted for a cruise ship wishing to add Avalon as a port-of- call begins and ends with the Harbor Master, The Avalon Municipal Code (AMC) (Section 10- 2.401) grants the Harbor Master the authority to control the use of harbor facilities, floats, docks, etc. as well as the authority to regulate the time and manner those facilities are used. An interested cruise line contacts the Harbor Department and the Harbor Master determines if Avalon Harbor can safely and appropriately accommodate the vessel’s presence. The Harbor Master, after making public safety and logistical considerations, may reach out to the City Manager, or any other entity deemed appropriate for input. After careful determination, the Harbor Master then informs the City Manager of his decision, then informs the vessel in question. The Catalina Island Chamber of Commerce and Visitor’s Bureau (Chamber) and City of Avalon City Council are not involved in the decision making process.

MARKETING INCENTIVE

As a part of an ordinance adopted in March 2017(Section 10-2.402 (b)(6)), to incentivize a cruise line deploying a second ship to Catalina for a total of fifty (50) or more calls per year, the City agreed to pay a cruise line an annual marketing incentive equal to half of the wharfage fees collected on a second ship.

Currently, on a weekly basis Carnival Cruise Lines (Carnival) deploys two ships to Avalon — the Inspiration and the Imagination. Per the ordinance described above, the City collects the full wharfage rate on all passengers aboard the vessels and reimburses half the wharfage rate on the passengers aboard the second ship. If the second Carnival vessel does not call on Avalon at least fifty (50) times in a year there is no reduction or reimbursement of wharfage. This incentive is formally memorialized in the AMC. ECONOMIC IMPACT

Cruise ships that utilize Avalon as a port-of-call contribute significantly to the Islands economy. In the State of California, only 7 ports-of-calls exist — San Diego, San Francisco, Santa Barbara, Monterey Bay, Los Angeles, Long Beach, and Avalon. Of those port cities, Avalon is unique in that it is the only port visited by cruise ships consistently that is a destination, not a port of origin. Santa Barbara and Monterey Bay are not ports of origin; however, neither city is considered a destination. Rather they each are used to seasonally reposition cruise ship fleets.

The most substantial, direct economic impact of cruise ships on the City’s annual budget is the revenue generated by cruise ship wharfage. In March 2017, City Council adopted an ordinance (Section 10-2.402 (b)) establishing revised wharfage rates for cruise ship passengers. Beginning July 2017, cruise ship wharfage, initially established at $3.00 per passenger, began increasing annually by $0.50 until 2021. In July 2019, cruise ship passenger wharfage was $4.00 per person. Cruise ship wharfage is scheduled to increase in 2020 to $4.50 per passenger and in 2021 to $5.00 per passenger.

Cruise ship wharfage accounts for 10 percent of the Harbor Fund’s operating revenue. The Harbor Fund is used to pay for Harbor Capital Improvement projects such as the Cabrillo Mole Rehabilitation Project, South Beach Sand Replenishment, South Beach Seawall Repairs, Cabrillo Mole Float Renovations, and Casino Way improvements. In addition, the fund is used for contract services for Harbor Public Works including, the LA County Lifeguards and Fire Department, waterfront trash collection, public restroom maintenance, and bird abatement as well as the Harbor Department’s employee wages and salaries.

In Fiscal Year 2018-2019, the City collected approximately $914,102 in wharfage from Carnival and other cruise lines. As a second ship from Carnival visited Avalon at least 50 times in the year, $215,479 was reimbursed back to Carnival as a marketing incentive. The net contribution of cruise ship wharfage in Fiscal Year 2018-2019 was $698,623. Net cruise ship wharfage revenue is estimated to total $790,000 in Fiscal Year 2019-2020. The projected increase in revenue is due to the scheduled wharlage increase.

Though on average cruise ship passengers are on the island for only 4.58 hours, in addition to City wharfage, they inject approximately $17.4 million into the Island’s economy1. This additional revenue extends business operating hours and provides additional year-round employment opportunities for Avalon residents during off-peak days of the week.

In terms of the City’s budget, these additional sales account for approximately $188,000 in Admission Tax revenues and $107000 in Sales Tax revenues. In addition, the local hospital receives approximately $53,500 in Sales Tax revenue generated from cruise ship passengers.

1 The average daily per-capita spending for cruise ship passengers was $66.39 according to the ‘Economic & Fiscal Impacts and Profile of 2016 Catalina Island Visitors Final Report.” In Fiscal Year 2018-2019 cruise ship passenger counts totaled 262,347. To provide better context, if the City had to replace the annual $109 million in City taxes contributed by cruise ship visitors, the City would have to increase cross-channel wharfage by approximately 28 percent (from $6.00 to $7.67 roundtrip per passenger), or increase average nightly mooring rates by approximately 60 percent. It is important to note, this theoretical replacement revenue would only balance the City’s budget and have no effect on lost revenue for local small businesses or their employees.

ROYALCARIBBEAN CRUISE LINEADDITION2021 -2022

In late summer 2019, after careful consideration, Harbor Master JJ Poindexter approved a vessel from Royal Caribbean Cruise Lines to begin calling on Avalon on Wednesdays during the months of June through September between 2021 and 2022. As this vessel is the only one scheduled from Royal Caribbean Cruise Lines and is only scheduled to call on Avalon 16 times a year, it will not receive a marketing incentive reimbursement. Assuming there are approximately 2,500 visitors aboard the vessel each time it calls on Avalon, the vessel is projected to generate approximately $200,000 in wharfage fees annually as well as additional revenue for the Island’s economy.

FISCAL IMPACTS: None.

GOAL ALIGNMENT:Not aligned.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDEDACTION: None.

FOLLOW UP ACTION: Implement City Council direction.

ADVERTISING,NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.

ATTACHMENTS: None. CITY COUNCIL MINUTES OCTOBER 1, 2019 PAGE 3

11. Consider Adoption of Resolutions Placing a General Tax Measure on the March 3, 2020 General Municipal Election Ballot to Establish a 1/4 Percent General Transactions and Use (Sales) Tax. Motion made by Oley Olsen, seconded by Steven Hoefs. (AllAyes) o Adopted Resolution 19-48 calling for the placement of a 1/4 percent general transactions and use (sales) tax measure on the March 3, 2020 General Municipal Election ballot. o Adopted Resolution 19-49 requesting the County of Los Angeles to consolidate this election with the Statewide Primary Election also to be held on March 3, 2020. o Adopted Resolution 19-50 setting deadlines and rules for the submission of primary and rebuttal arguments for and against the proposed sales tax measure.

12. Report on the Economic Impact of Cruise Ships and Process to Add Avalon as a Port-of-Call After much discussion and public input, the City Council directed the community to submit their input to the City Manager reading the following items: 1) How many days of the week should cruise ships be allowed to call Avalon as a port-of-call? 2) Which days of the week should cruise ships be allowed to call Avalon as a port-of- call? 3) What is the maximum number/size of cruise ships that should be allowed to call Avalon as a port-of-call? The item will be brought back for further discussion at a later date.

CLOSED SESSION-Closed Session Item #1 was pulled from the agenda.

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: Avalon Fuel Dock Agency Negotiator: City Manager Denise Radde Negotiating Parties: Rick Staunton, Jim Ulcickas, and Caleb Lins Under Negotiation: Price and Terms of Payment

Mayor Marshall adjourned the City Council meeting at 7:46 p.m.

I, Gabrielle Morones, Deputy City Clerk/Sr. Administrative Assistant, do hereby certify that the DVD videotape of the City Council Meeting on October 1, 2019, is the official record of the Council Meeting and is on file and maintained in City Hall.

Gabrielle Morones, Deputy City Clerk / Sr. Administrative Assistant Catalina Island Anchorage Policy Appendix G for Vessels Using the Federal Offshore Anchorages

LA/LB Harbor Safen Committee

POLICY FOR ASSIGNMENT AND OPERATION

OF THE SANTA CATALINA ISLAND FEDERAL ANCHORAGES

Avalon Harbor and Large Vessel Anchorage areas

June 30, 2015—Rev. 2015 G-1 Catalina Island Anchorage Policy Appendix G for Vessels Using the Federal Offshore Anchorages

Federal Anchorages. The US Coast Guard established the Santa Catalina Island federal anchorages in 2005. The three anchorages provide better control and security over the increasing number of cruise ships visiting the island. The number and size of large passenger vessels visiting Santa Catalina Island along with visiting military vessels has increased and continued growth is expected. The coordination and cooperation needed to process multiple large vessels and large groups of passengers at one port has created a need for a policy ensuring safe operations.

4 9

53

Southeast Santa Catalina Island showing anchorages

June30. 2015 —Rev.2015 G-2 Catalina Island Anchorage Policy Appendix G for Vessels Using the Federal Offshore Anchorages

Discussion: Historicafly, the number and size of large cruise ships visiting Santa Catalina Island has been somewhat manageable. Usually only one cruise ship visited at a time, with less than 3,000 passengers. Today, we see multiple cruise ships visiting with over 2.000 passengers onboard each vessel. These numbers do not include the crew which may also go ashore and the increasing tourism from the mainland.

The Avalon Harbor area, immediately adjacent to the anchorages, can be extremely busy with private recreational vessels, cross channel fast ferries, visiting cruise ships and water taxi’s moving the thousands of visitors and passengers to the island. The cruise ships are unloading and loading thousands of people in the morning and again in the afternoon. Close coordination is necessary to ensure a safe visit by all.

The passage of the recent Maritime Security Regulations has increased the visibility of cruise ship visitations to coastal areas along with other vessels. The federal anchorages have been established to assist in this regard. The presence of small craft in the vicinity of the cruise ships. the presence of aircraft flying nearby and the potential for other security issues drives the need to accurately coordinate the arrival and departure of visiting vessels.

Anchorage Assignment: The three federal anchorages offshore of Santa Catalina Island “A”. “B” and “C”, will be assigned by the Vessel Traffic Service, Los Angeles/Long Beach. The anchorages will normally be assigned using the following prioritization in order of priority:

I. Length of time a particular cruise line and particular ship has been regularly calling at Avalon Harbor and has not broken this timing will be given the priority over which anchorage it is assigned. This will use actual arrival dates and number of calls per year. Reassignment priority will be given to these ships when weather or other schedule delays occur.

2. Secondly, the cruise line and individual ship who first submits a firm committed schedule for calling Avalon Harbor to the Vessel Traffic Service for coordination purposes. All

proposed calls must be submitted by January 1 for the following year. Otherwise they will be on a first come first served basis. Committed schedules are demonstrated by having necessary contracts in place, agreements with the Avalon 1-larborMaster or others, and having sold passage on the vessel.

3. Lastly, an open anchorage is assigned on a first come, first served basis.

4. Any changes or modifications to the assigned anchorages are determined by the Vessel Traffic Service.

June3O,2015—Rev.2015 G-3 Catalina Island Anchorage Policy Appendix G for Vessels Using the Federal Offshore Anchorages

I,

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Santa Catalina Island Offshore Anchorages & Wind Patterns

June 30, 2015—Rev. 2015 G-4 Catalina Island Anchorage Policy Appendix C for Vessels Using the Federal Offshore Anchorages

Coordination: The Harbor Safety Committee. Outer Port Subcommittee (HSC, OPS) is the coordination entity for this policy. The Avalon Harbor Masters office is the coordinating entity for cruise lines and other vessels desiring to visit Santa Catalina Island and discharge passengers in Avalon Harbor. Local entities provide support to the visiting vessels and must plan long in advance in order to meet the needs of visiting vessels. The Avalon Harbor Master works with ships agents and cruise lines in advance of their arrivals to ensure safety and the transportation of passengers ashore. Vessel Traffic Service (VTS) will assign all federally established anchorages at Santa Catalina Island to the ships upon checking into the Vessel Traffic System. Large vessels must always use the designated anchorages as opposed to random anchoring offshore.

The Vessel Traffic Service will observe and monitor the three federal anchorages at Santa Catalina Island. Particular attention will be paid on the arrival of large cruise ships and naval vessels. VTS and waterway users will be observant of any suspicious activity and report anything suspicious to the Captain of the Port and to the vessels and local authorities. Additionally, while the ship is at anchor, waterway users and the Avalon Harbor Master will provide additional observation and reporting of suspicious activities.

Violations: Violators of these procedures will be reported to VTS. VTS will be the authority to order vessels to move from the anchorages. The Avalon Harbor Master is the authority for vessels operating inside of Avalon Harbor.

Pre-Arrival Planning

Multiple Ships Visiting Santa Catalina Island Anchorages: The following procedures are designed to insure the safe movement of personnel and passengers to and from multiple cruise ships and other vessels anchored offshore of Avalon Harbor. The port presently is receiving multiple cruise ships and military vessels and each has different needs due to the port layout and vessel traffic. Coordination must be maintained between the cruise ships, water taxi’s &tenders, cross-channel ferries and recreational vessels. Therefore, the below listed list provides guidance on certain items that should assist in the coordination.

Cruise Vessels: Cruise vessels should ensure that the following information is passed to all concerned parties including the Coast Guard, Vessel Traffic Service and Avalon Harbor Master no later than 3 days in advance of the vessels’arrival.

1. Generallnfo: Vessel names, lengths, number of passengers and crew

2. Arrival Schedule: Anchorage time and first water taxi arrival or first ships lighter departs for Avalon Harbor

3. Order of Events: Timeline of ship movement events; passenger disembarkation and embarkation and sailing time.

The Avalon Harbor Security Plan holder should meet with the vessels’ Safety and Security Officer, prior to the commencement of passenger ferrying operations, to discuss all pertinent

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The cross channel ferries have water jet propulsion systems and produce significant currents during mooring and unmooring. There are three. IOU-footfloating docks, with reported depths of3O feet alongside, on the East side of the Cabrillo Mole (Cabrillo Peninsula). These docks are shared with all commercial waterway users and are controlled by the Avalon Harbor Master.

Avalon Pleasure Pier: In the center of the Harbor is the Avalon Pleasure Pier with various loading floats, concessions, equipment rental firms are in the South pail of Avalon Bay. In the summer months. May 1-October 15, an extension is added onto the pier providing substantially more space for water taxi and harbor tour boats (see below).

Harbor Moorings: Yachts and other small craft moor to buoys in the bay; there are no alongside berths. The mooring buoys in the bay are privately owned.

Summer Floating Dock Operations from the end ofAvalon Pier

June 30, 2O5 —Rev.2015 G- 10 June Vessel with Avalon shall others outside harbor. passengers until Either During removed During for belo). Catalina Vessels a 30, cross always a are berthing and the the the Harbor Vessel 2015— The and debarking visit winter Island channel are Terminal harbor shorter water be Using Winter Security area being Rev. by Traffic present periods. cruise than Anchorage taxis ferries is piers 2015 passengers. the Security clear. handled. Floating Officer inside and ships at are Federal October and pier used ship the and or visiting Dock These Policy side Tenders representative which tenders breakwater 16-April other Offshore Operations during two recreational large lay should must 30 officers alongside vessels, the the and Anchorages and ensure slow from floating full tenders a are vessels Terminal smaller the their duration traffic the required main pier should side create pace traffic on can Avalon Security of of the or to riot Avalon flow. a a supporting remain meet end heavy cruise crowd Pleasure Officer of There to Pier the outside traffic ship ensure the harbor the Representative Appendix Pier is harbor visit more area ships the (See that dock harbor G-Il here in while along room their the is G Catalina Island Anchorage Policy Appendix G for Vessels Using the Federal Offshore Anchorages

security plan objectives are met and to ensure thatsecurity measures are not being breached. For example. the tender boarding area is a designated “RESTRICTED AREA’ with access limited to authorized personnel using temporary barriers.

Shipboard Crewing Requirements

All cruise ships must be manned, while underway and at anchor, according to their SOLAS Safe Manning Document. This is to insure that sufficient crew is available to respond to unforeseen emergencies while passengers are aboard. such as a lire, dragging anchor or a security incident.

Avalon Harbormaster

The Avalon Harbor Master, located on the pleasure pier. otTers24 hour service year round and can be reached on VHF-FM channel 12and 16or call (310) 510-0535.

Water Taxi’s

Island Enterprises, Avalon Water Taxis and operating ships tenders can be reached on VHF-FM channel 9. Avalon Water Taxis can also be reached at 877-510-2888.

Emergency Services

Emergency medical services are available at Avalon. Baywatch Avalon paramedics should be contacted through the Avalon Sheriffs Dispatch Center by calling 310 510-0174, contacting the Coast Guard or the Avalon Harbor Master at Avalon on VHF-FM channel 16, 24 hours a day.

Weather

General weather conditions:

Prevailing year round NW winds d’ 10-15 knots Summer months SE winds ?i’ 7-10 knots. 6-10 AM Fog bank, east of island October-January NE winds ? 10-40 knots Santa Ana warming trend conditions 1-2 times/year. exceeds 5 knots

General Sea Conditions:

Wind waves 1-2 foot average Swell 1-3 foot average

Weather information for Avalon is broadcast b NOAA weather radio channel I.

June3O,2015—Rev.2015 G- 12 Catalina Island Anchorage Policy Appendix G for Vessels Using the Federal Offshore Anchorages

Wind

The prevailing winds are W and NW and blow nearly every day. especially in the afternoon. Strong SE winds occur in the winter, and at times the sea is too rough for several days to permit the passage of small vessels. In the summer the winds in the channel are wholly different from those outside the islands and off the coast to the NW.

Under the North shore, which is protected by the bold range of the Santa Ynez Mountains, the West winds do not reach far East of Point Conception with much strength but are felt towards the islands, a strong NW wind and heavy swell coming in from the open ocean. The climate in the Santa Barbara Channel, because of this blocking of the winds, is much milder than to the North along the coast. However, during NW weather boats crossing the channel from the mainland usually encounter heavier seas as the islands are approached.

The belt of rough seas, locally known as Windy Lane, lies along the North shores of the islands and is about 6 miles (I km) wide. This sea condition is the opposite to that experienced in the crossing from Los Angeles-Long Beach to Santa Catalina Island. These W winds usually begin about 1000and grow progressively stronger until sundown.

During heavy NW weather strong squally winds draw down the canyons between Point Conception and Capitan and pass directly offshore, causing a severe choppy sea. Heavy NW gales are often encountered off Point Conception on coming through Santa Barbara Channel, and great changes of climatic and meteorological conditions are experienced: the transition is often remarkably sudden and well defined.

In the fall and winter, stiff northeasters are occasionally experienced at and near the F end of the channel. They come up without warning, usually at night in clear dry weather, and when the barometer is either high or rising rapidly. At such times small boats should be prepared to seek shelter at a moments notice. During the summer heavy fogs are a common occurrence in the Santa Barbara Channel and envelop the main shore, channel, and islands. Sometimes the mainland and channel are clear while the islands alone are hidden. At other times all are clear during the day, but wrapped in dense wet fog nights and mornings. This condition, the fog lying offshore during the day and enveloping the land at night, is characteristic of the whole southern California coast. The fogs occur mostly during calm weather and light winds, and are generally dissipated by the strong NW winds.

Current

Currents in Santa Barbara Channel are variable, depending to a great extent upon the wind. It appears that a weak non-tidal flow sets East in the spring and summer, and West in autumn and winter.

It has been observed that a strong inshore set prevails on a rising tide in the deep waters of Hueneme Canyon. In general, there are conflicting currents, at times quite strong, around the slopes of the submarine valleys both here and off Point Mugu.

June3O,2015—Rev.2015 G-13 Catalina Island Anchorage Policy Appendix G for Vessels Using the Federal Offshore Anchorages

The tidal current sets along the N shore of Santa Barbara Channel with velocities of 0.5 to I knot. In heavy NW weather, the current and heavy swells make into the South side of the West entrance to the channel and along the North shore of San Miguel Island.

The currents in the vicinity of the Channel Islands frequently follow the direction of the wind. with eddies under the lee of the islands and projecting points. Tidal currents of about knot set through the passages between the islands.

COMMENTS OR QUESTIONS

Persons with comments or questions regarding the procedures for the Santa Catalina Island federal anchorages should contact any of the below persons:

US Coast Guard: 310 521-3860 Waterways Management Vessel Traffic Service: 310 832-6411

Glossary

COLREGS Collision Regulations DOS Declaration of Security HSC, OPS Harbor Safety Committee, Outer Port Subcommittee LA/LB Los Angeles/Long Beach FBI Federal Bureau of Investigations NOAA National Oceanic and Atmospheric Administration SOLAS Safety of Live at Sea (International Ship Safety Regulations) VHF-FM Very High Frequency-Frequency Modulated VTS Vessel Traffic Service

June3O,2015—Rev.2015 G- 14 Catalina Island Anchorage Policy Appendix G for Vessels Using the Federal Offshore Anchorages

PORT COMMUNICATIONS PLAN

Vessel Name: Facility Name:

Call Sign: Phone Number:

Official Number:

Location: Catalina Island Anchorage Date:

Organization Phone Number/Radio Channel/Call Sign Type Contact Name Avalon Harbor Mr. Brian Bray VHF Channel 16 & 12 Master/ Avalon +1 310 510-0535 Vessel Traffic Service Watch Stander VHF Channel 14 .______+1 310 832-6411 Coast Guard Sector LAILB Watch Stander VHF Channel 16 .______+1 310 521-3801 Sheriff Department Dispatcher 310 510-0174

Customs & Immigration Dispatcher +1 800 232-5378

‘ Office FBI Duty Officer____ +1 562 432-6951

• CATALINA CLASSIC

: CRUISFS Capt. Ryan Palmer I 562 335-3999 24 hrs.

: Ship to Shore Mr. Chuck Dobbins 1 415 265-5858 24 hrs.

Transportation Mr. Joe Caliva 1 310 560-8353

Other: I

Communications Schedules and Special Procedures:

June 30, 2015—Rev. 2015 G- 15