AGENDA Regular Public Council - Agenda Package Meeting Tuesday, January 7, 2020 Town Hall - Council Chambers, 7:00 PM
1. CALL OF MEETING TO ORDER
2. ADOPTION OF AGENDA
3. DELEGATIONS/PRESENTATIONS
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4. ADOPTION OF MINUTES
2019 Merry and Bright Winners Thank you to Deputy Chief Eddie Sharpe
4.1 Adoption of the Regular Public Council Minutes for December 10, 2019 Regular Public Council_ Minutes - 10 Dec 2019 - Minutes (2) Draft amended
4.2 ADOPTION OF MINUTES Adoption of the Special Public Council Minutes for December 19, 2019 Special Public Council_ Minutes - 19 Dec 2019 - Minutes DRAFT
5. BUSINESS ARISING FROM MINUTES
6. COMMITTEE REPORTS
PLANNING & DEVELOPMENT COMMITTEE - Councillor Harding
1. Report Planning & Development Committee - 17 Dec 2019 - Minutes - Pdf
RECREATION & COMMUNITY SERVICES - Councillor Stewart Sharpe
1. Report Recreation/Community Services Committee - 02 Jan 2020 - Minutes - Pdf
PUBLIC WORKS - Councillor Bartlett
No meeting held
ECONOMIC DEVELOPMENT, MARKETING, COMMUNICATIONS AND TOURISM - Councillor Neary
1. Report
Page 1 of 139 Economic Development, Marketing, Communications, and Tourism Committee - 16 Dec 2019 - Minutes - Pdf
PROTECTIVE SERVICES - Councillor Hanlon
1. Report Protective Services Committee - 16 Dec 2019 - Minutes - Pdf
ADMINISTRATION AND FINANCE - Deputy Mayor Laham
1. Report Administration and Finance Committee - 18 Dec 2019 - Minutes - Pdf
7. CORRESPONDENCE
7.1 Report Council Correspondence
8. NEW/GENERAL/UNFINISHED BUSINESS
8.1 2020 Schedule of Regular Council Meetings For adoption - Deputy Mayor Laham Schedule of Meetings 2020
9. AGENDA ITEMS/NOTICE OF MOTIONS ETC.
10. ADJOURNMENT
Page 2 of 139 Amended DRAFT MINUTES Regular Public Council: Minutes Tuesday, December 10, 2019 Town Hall - Council Chambers, 7:00 PM
Present Carol McDonald, Mayor Jeff Laham, Deputy Mayor Dave Bartlett, Councillor Johnny Hanlon, Councillor Darryl J. Harding, Councillor Tina Neary, Councillor Madonna Stewart-Sharpe, Councillor
Also Present Tony Pollard, CAO/Director of Financial Operations Nicole Clark, Director of Recreation and Community Services Charlie Hamlyn, Director of Public Works Jeff Lawlor, Director of Economic Development, Marketing and Communications Claudine Murray, Town Clerk Les Spurrell, Planning & Development Coordinator
1. CALL OF MEETING TO ORDER 1.1 CALL OF MEETING TO ORDER Mayor McDonald called the meeting to order and welcomed a gallery of 5 persons.
2. ADOPTION OF AGENDA 2.1 ADOPTION OF AGENDA Adoption of Agenda for December 10, 2019. Motion 2019-363 Moved by Dave Bartlett; Seconded by Johnny Hanlon Resolved that the December 10, 2019 Agenda be adopted as presented. CARRIED. Unanimously
3. DELEGATIONS/PRESENTATIONS None for this meeting.
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4. ADOPTION OF MINUTES ADOPTION OF MINUTES Adoption of Minutes for November 26, 2019 Motion 2019-364 Moved by Johnny Hanlon; Seconded by Tina Neary Resolved that the Minutes of November 26, 2019 be adopted as presented. CARRIED. Unanimously
5. BUSINESS ARISING FROM MINUTES 5.1 CAO Report Reminder to everyone about the boil water advisory presently ongoing and we hope to have that finished by the end of the week. They are precautionary in nature although we don’t say that because we still want people to make sure that they do follow the boil water orders.
We managed to pass the first time around and through consultation with Service NL, they advised that we should put a boil water order in effect on an ongoing basis rather than try to quarantine parts of the town, we decided to do a town-wide one as we deal with some meters on this side of town and Portugal Cove side of town during this week.
The tree lighting, parade and Christmas events were a great success over the week and I just want to say a great big Thank You to all who organized the events and participated in. Especially all involved in volunteers and the fire department continuing efforts to ensure we have a great fireworks around the tree lighting. And thanks to Brookside Intermediate for the use of their cafeteria for the Breakfast with Santa.
The negotiations that were ongoing with the union did not take place this month at all. They were cancelled for a number of reasons. We cancelled one and the bargaining unit cancelled the other two. So we won’t start until the new year.
The budget consultations info will be forthcoming hopefully after a meeting that myself and the Mayor have with the Minister tomorrow. After that we will know which direction we are taking and hopefully we’ll get information out in time so that folks will be able to avail of a public consultation or public information session prior to our adoption of the budget for 2020. So more to come and we apologize on the latest in this. I guess it’s just the way things happen to work out this year and some minor complications. We will manage to get through that and all will be good for sure.
This potentially the last public Council meeting for the year although we may have a special meeting to adopt the budget if we so go down that road. So I just want to say thanks to Council for all their support throughout the year. I certainly appreciate working with everybody. It may not always be easy and we don’t always necessarily
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agree but I think at the end of the day we manage to get the job done without being at each other’s throats; at least too much anyway. And thanks to staff for their assistance throughout the year. I certainly appreciate that.
And personally I want to wish all the residents and staff and Council a Merry Christmas and a Happy New Year. I hope that the holidays are good to everybody and I hope that everyone is safe around their planning and their travel to and from.
6. COMMITTEE REPORTS
PLANNING & DEVELOPMENT COMMITTEE - COUNCILLOR HARDING Minutes of December 3, 2019 In attendance: Jeff Laham, Deputy Mayor Johnny Hanlon, Councillor Carol McDonald, Mayor Tony Pollard, CAO/Director of Financial Operations Les Spurrell, Planning & Development Coordinator David Beckett, Development Control Officer
1. APPLICATIONS 1.1 Civic # 1396-1402 Portugal Cove Road - Request for Municipal Approval The Planning Department is in receipt of correspondence from Kelloway Construction Limited requesting municipal approval to renew their application for an inspection garage to perform inspections on Kelloway Construction Limited vehicles only. Motion 2019-365 Moved by Darryl J. Harding; Seconded by Jeff Laham Resolved that Council forward correspondence to the business owner advising that the Town has no objections to the renewal of a license to operate an inspection garage at Civic # 1396-1402 Portugal Cove Road to perform inspections on Kelloway Construction vehicles only. CARRIED. Unanimously
1.2 Civic # 14-18 Solomons Drung - Request to Change Civic Address The Planning Department is in receipt of a request to change the civic address for an existing dwelling from Solomons Drung to Blue Sky Drive. Motion 2019-366 Moved by Darryl J. Harding; Seconded by Johnny Hanlon Resolved that the civic address for Civic # 14-18 Solomons Drung be changed to Civic # 8-10 Blue Sky Drive in accordance with the Town's Civic Numbering Policy. CARRIED. Unanimously
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1.3 Smith Woodland Del Rizzo Barrett - Fence at Civic # 244 Tolt Road The Planning Department is in receipt of correspondence regarding a fence common to Civics # 244 Tolt Road and 75 Bradbury's Road which their client believes is not properly located and is within the Town's road reservation.
The Committee discussed a legal opinion received from the Town's Solicitor. The Committee advised Staff to contact the Town's Solicitor to respond to the correspondence received.
2. OTHER BUSINESS 2.1 Items 2.1 to 2.20 were also discussed.
3. PERMITS ISSUED 3.1 There were 13 permits issued from November 15 to 28, 2019.
RECREATION & COMMUNITY SERVICES - COUNCILLOR STEWART SHARPE Minutes of December 2, 2019 In attendance: Madonna Stewart-Sharpe, Chairperson Johnny Hanlon, Councillor Nicole Clark, Director of Recreation and Community Services
1. PROGRAMS 1.1 Brookside Intermediate seniors visit Brookside Intermediate Choir will be hosting a concert for Seniors on Friday December 13th. The choir will sing Christmas carols, students and seniors will get a chance to talk about how they celebrate the season, and enjoy refreshments. For more information please contact Nicole Clark at 895-5662.
2. SPECIAL EVENTS 2.1 Tree Lighting The annual tree lighting for Portugal Cove - St. Philip's was a great success. The crowd was filled with residents of all ages, smiles and laughter. The Grade 3 choir from Beachy Cove Elementary did a wonderful job leading the Christmas carols, and a special visit from Santa. The Town would like to thank all those involved in creating such a magical night for families. There are many groups, individuals and staff who make the events run smoothly. Thank you to Deputy Chief Eddie Sharpe who goes above and beyond preparing and planning the Dancing Tree show, along with the team from the Volunteer Fire Department who help with the safety of the crowd and Fireworks.
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2.2 Health & Wellness Expo 2020 The 2020 Health and Wellness Expo will be held at Brookside Intermediate on Saturday February 1st. More information on the expo will be sent out in the coming weeks. If your organization is interested in a booth or speaking please contact Coordinator Nick Miller
3. PARKS / FACILITIES 3.1 Lifestyle Centre Committee and Council will be reviewing drawings and costing provided for the Lifestyle Centre during the budget process.
4. COMMUNITY GRANTS 4.1 Review of wording Committee reviewed the wording of the Community Grants Application and feel that it is fine as is. The grant allows both persons/teams who wish to apply as provincial designates or invitational programs/tournaments to do so. Provincial individuals, teams or groups have a monetary amount assigned, and invitational applicants will be reviewed by committee for an appropriate grant amount.
5. OTHER BUSINESS 5.1 Food Bank Donations from Parade Donations collected at the Parade on Sunday December 8th will be delivered to the Northeast Avalon Food Bank, and the newly created St. Lawrence Anglican Parish Food Bank.
5.2 Breastfeeding Pledge Committee and the Director have been in conversation and meetings with Eastern Health on the campaign "A Space for Everyone". Motion 2019-367 Moved by Madonna Stewart-Sharpe; Seconded by Tina Neary Resolved council accept the Breastfeeding Pledge outlined in the "A Space for Everyone" campaign around ensuring town staff, programs, events and facilities create a comfortable and safe environment for breastfeeding. CARRIED. Unanimously
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PUBLIC WORKS - COUNCILLOR BARTLETT Minutes of December 4, 2019 In attendance: Dave Bartlett, Chairperson Jeff Laham, Deputy Mayor Darryl J. Harding, Councillor Charlie Hamlyn, Director of Public Works Tony Pollard, CAO/Director of Financial Operations
1. STREETS/FLEET/WASTE MANAGEMENT 1.1 Waste Management Residents are reminded that the new garbage policy is in effect. Public Works is working closely with residents to assess outstanding policy compliance issues and would like to thank those residents for their support and cooperation.
2. WATER & WASTEWATER 2.1 Sludge Removal As part of the 2019 Waste Water Treatment Plant maintenance, Public Works obtained three quotes for sludge removal services. The total price includes removal from both plants within the Town. Motion 2019-368 Moved by Dave Bartlett; Seconded by Jeff Laham Resolved Pardy's Waste Management be awarded the 2019 contract for Sludge Removal in the amount of $22,317.27 plus applicable taxes. CARRIED. Unanimously
3. TRANSPORTATION & WORKS (TW) 3.1 Roads Communication was sent to the Transportation and Works Department regarding pot hole concerns on provincially maintained roads within the Town. These concerns were received by the Public Works Department from residents.
Note: The roads in question are Indian Meal Line, Bauline Line, and Thorburn Road.
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EC. DEVELOPMENT, MARKETING, COMMUNICATIONS AND TOURISM - COUNCILLOR NEARY -No meeting held this week-
PROTECTIVE SERVICES - COUNCILLOR HANLON Minutes of December 2, 2019 In attendance: Johnny Hanlon, Chairperson Dave Bartlett, Councillor Jim Page, Commissionaire Fred Hollett, Co-Chief Richard Murphy, Co-Chief Heather Coughlan, Employee & Public Relations Admin
1. COMMISSIONAIRES 1.1 Municipal Enforcement Winter schedule has been implemented to allow for the snow clearing schedules. MEO will be participating in the Annual PCSP Volunteer Fire Department Christmas Parade on Sunday December 8th.
2. FES UPDATES 2.1 Total Responses 4 total responses since the last Protective Services Committee meeting on November 18th. 2 medical 1 brush fire 1 wire down
2.2 Training Nov. 18 - Knots and Equipment run ups Nov. 26 - Medical
2.3 Other Activity Nov. 27 the department presented their budget to Council Nov. 26 VFD participated in the Tree Lighting and Fireworks display The department provided multiple lengths of 2.5 inch hose for work on Tolt Road Engine 2 repairs have been delayed due to work on Tolt RD Water Main The chiefs provided an update on the fireworks incident from Nov. 26th
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VFD is looking forward to participating in the Annual Christmas Parade on Dec. 8th New automated blood pressure monitors have been introduced to the department The Committee had a brief discussion around the training ground
ADMINISTRATION AND FINANCE - DEPUTY MAYOR LAHAM Minutes of December 4, 2019 In attendance: Jeff Laham, Chairperson Darryl J. Harding, Councillor Madonna Stewart-Sharpe, Councillor (Via telephone) Tony Pollard, Director of Financial Operations/Town Clerk Claudine Murray, Town Clerk
1. FINANCE 1.1 Accounts for Payment Motion 2019-369 Moved by Jeff Laham; Seconded by Madonna Stewart-Sharpe Resolved Council approve payment of regular accounts in the amount of $86,505.88, and capital accounts in the amount of $33,580, for a total of $120,085.88. CARRIED. Unanimously
1.2 Approval to borrow Council has received quotes for financing two projects and is now in position to request financing approval from the Department of Municipal Affairs and Environment. Motion 2019-370 Moved by Jeff Laham; Seconded by Darryl J. Harding Resolved that the town seek approval to borrow $ 207,711.00 for the financing of Clean Water and Waste Water Fund Project 17-CWWF-18- 00003 Drover Heights Water and Sewer Servicing and to borrow $408,076.00 for the financing of Clean Water and Waste Water Fund Project 17-CWWF-17-00034 Water Loss & Conservation program, with the Bank of Montreal both at an interest rate of 3.18% for a 10 year term and a 10 year amortization. CARRIED. Unanimously
2. ADMINISTRATION 2.1 Negotiations The committee discussed progress with the ongoing union negotiations.
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2.2 Windows 7 Change Over Whereas Windows 7 Operating System's end of life is January 14, 2020, and therefore some of the Town's software programs will no longer be supported, the Town will be upgrading some of our systems.
2.3 Assessment Review Commissioner for 2020 The Municipal Assessment Agency (MAA) has forwarded the 2020 property assessment appeals to the Town. The committee discussed the quotes for a 2020 commissioner and is recommending the lowest qualified bidder. Motion 2019-371 Moved by Jeff Laham; Seconded by Darryl J. Harding Resolved that Mr. Mitch Moran be appointed as the Property Assessment Review Commissioner for the Town of Portugal Cove-St. Philip’s for the year 2020. CARRIED. Unanimously
7. CORRESPONDENCE Report (Amended) The report for November 25 to December 6, 2019 was tabled during the meeting. The correspondence report was amended to remove a piece of correspondence that duplicated a previously received letter. An amended list of Correspondence received for November 25 to December 6, 2019 is as follows: RECEIVED CONTRIBUTOR REGARDING DISTRIBUTION
03-12-19 Resident Rejected application P&D cmte 03-12-19 The Green Rock Guide to the Good Rec cmte Eating Disorder 05-12-19 Foundation of NL Proclamation request Rec cmte
8. NEW/GENERAL/UNFINISHED BUSINESS 8.1 North East Avalon Joint Council Councillor Stewart Sharpe: i attending the North East Avalon Joint Council meeting on Wednesday December 4th in Paradise. The minutes will be tabled when they become available.
Chief Administrative Officer: Condolences to Heather Coughlan who lost her Father- in-law just before the Christmas festivities. Condolences to Charlie Hamlyn who recently lost his Aunt who was a very close family member.
Mayor: I would like to Thank Claudine for putting up with me this past year and the Staff and Directors and of course Mr. Pollard for putting up with me too.
Councillor Harding: This year, my experience with the budget process, I want to give
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Kudos to all of the Directors of all of the departments, especially Recreation. I think it was very proficiently done. This year the conversations were informative and when you don't have to ask someone to shave from their department and they do, I think that's very good. With all the Directors we have here in the town, with our staff, with our Town CAO, and yes, with you Claudine, and the rest of us pulling together on the same rope, i think we're in good hands with the Directors that we got.
Agreed by all.
9. AGENDA ITEMS/NOTICE OF MOTIONS ETC. None for this meeting
10. ADJOURNMENT 10.1 ADJOURNMENT Motion 2019-372 Moved by Johnny Hanlon; Seconded by Madonna Stewart-Sharpe Resolved that there is no further business and the meeting is adjourned at 7:22 p.m. CARRIED. Unanimously
Mayor
Town Clerk
Page 12 of 139 DRAFT MINUTES Regular Public Council: Minutes Thursday, December 19, 2019 Town Hall - Council Chambers, 6:00 PM
Present Carol McDonald, Mayor Jeff Laham, Deputy Mayor Dave Bartlett, Councillor Johnny Hanlon, Councillor Darryl J. Harding, Councillor Tina Neary, Councillor Madonna Stewart-Sharpe, Councillor
Absent W/Notice Tony Pollard, CAO/Director of Financial Operations Nicole Clark, Director of Recreation and Community Services Jeff Lawlor, Director of Economic Development, Marketing and Communications Les Spurrell, Planning & Development Coordinator,
Also Present Charlie Hamlyn, Director of Public Works Claudine Murray, Town Clerk Tracy Simmons, Accounting Technician
1. CALL OF MEETING TO ORDER 1.1 CALL OF MEETING TO ORDER Mayor McDonald called the meeting to order and welcomed a gallery of 1 person.
2. ADOPTION OF AGENDA 2.1 ADOPTION OF AGENDA Adoption of Agenda for December 19, 2019. Motion 2019-373 Moved by Dave Bartlett; Seconded by Madonna Stewart-Sharpe Resolved that the December 19, 2019 Agenda be adopted as presented. CARRIED. Unanimously
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3. BUDGET 2020 3.1 2020 Budget and Tax Structure & Schedule of fees It is my pleasure to present the 2020 Budget for the Town of Portugal Cove – St. Philip’s, as Chair of the Administration and Finance Committee and on behalf of Council.
Since our election in 2017, we have strived to reduce expenditures to lessen the tax burden on residents and businesses in our community. Since then, we have carefully reduced over 1.8 million from our annual budget. Despite these reductions, we have been able to maintain and improve on our municipal infrastructure, programs and services.
We are excited to announce major improvements of our roads in 2020 and continued focus on our water loss and conservation program that has seen tremendous success. We have also invested heavily in recreation infrastructure, tourism and the environment.
We appreciate the feedback and input that residents and businesses have given us during the budget consultation process and throughout the year. We will maintain our commitment to collaboration and public engagement in 2020 during our municipal plan and development regulations review. The total projected revenue and expenses for 2020 is $13,965,386 which includes government transfers for capital projects.
Detailed information on revenues and expenditures will be provided on the Town’s website. 2020 Tax Structure & Schedule of Fees 2020 Revenue & Expenditure Budget Motion 2019-374 Moved by Jeff Laham; Seconded by Darryl J. Harding Resolved that:
(a) 2020 Budget The Town of Portugal Cove-St. Philip’s approve and adopt the attached 2020 Budget with Revenues and Expenditures totaling $13,965,386
(b) 2020 Tax Rates The Town of Portugal Cove-St. Philip’s approve and adopt the following Tax Rates for 2020 taxation year:
Property Tax: Residential and Commercial Property Tax – 6.5 mils with a minimum tax of $20.00
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Business Tax– Based on Assessment: Rates as follows with a minimum tax of $200.00
• General Business Tax – 8.1 mils • Farms – 1.5 mils • Daycare and Bed & Breakfasts – 5.1 mils • Golf Courses – 8.1 mils • Nursing & Retirement Homes – 8.1 mils • Non – Profit Organizations – 8.1 mils • Professional Services – 12.1 mils • Medical/Dental/Pharmacy – 12.1 mils • Bank/Financial Institutions – 45 mils
Business Tax – Based on Revenue: Rates as follows with a minimum tax of $200.00 No Fixed Place of Business – 1 % of Gross Annual Revenue
Home Based - 0.6 % of Gross Annual Revenue
Utilities and Cable Television Tax: 2.5 % of Gross Revenue as per Taxation of Utilities and Cable Televisions Companies Act.
Water and Sewer Tax: • Residential Water and Sewer - $625.00 yearly per unit ($450.00 for Water only, $175.00 for Sewer only) • Commercial Water and Sewer - $715.00 yearly per unit ($480.00 for Water only, $235.00 for Sewer only) • Vacant Land Water and Sewer - $425.00 yearly per unit ($250.00 for Water only, $175.00 for Sewer only) • Fish Plant Water and Sewer - $150.00 per month • Ferry Water Fill up - $975 per month
(c) Interest The Town of Portugal Cove-St. Philip’s approve the rate of 1 % per month simple interest to be charged on all outstanding accounts on the unpaid balance at the end of each month commencing January 2020.
(d) Early Payment Discount: The Town of Portugal Cove – St. Philip’s grant a 5 % discount on the property tax portion only of the tax invoice if payment of all debts, current and prior including water and/or sewer and storm sewer fees (any and all charges or otherwise) is received and paid in full by the discount date of April 1, 2020.
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Exception as follows: In the case of payments from mortgage companies and other financial institutions (electronic or otherwise) the payment must be received by the discount date of March 15, 2020 to allow for processing. Furthermore, there will be NO 5% early payment discount for payments made by credit card.
(e) Other Discount: The Town of Portugal Cove-St. Philip’s grant a 20 % discount on the Property Tax portion of the invoice to Residential Property owners in receipt of the GIS (Guaranteed Income Supplement) for their principle place of residence only in the Town of Portugal Cove-St. Philip’s (this discount does not apply to any vacant lands or summer residences). Completion of a mandatory application is required in order to receive this discount and the calculation for the 20 % reduction will be applied prior to the 5 % early payment discount (if applicable) or when calculating payment plans. Property owners who qualify for this option may avail of any of the payment plans. Furthermore, there will be NO 5% early payment discount for payments made by credit card. (f) Payment Options: The Town of Portugal Cove-St. Philip’s provide the following payment options: i.) Payment in full by discount date of April 1, 2020 (with the above noted provisions) ii.) Interest free (NO early payment discount for this option) a choice of either 6 equal monthly Payments (January to June inclusive) or 8 equal monthly payments (January to August inclusive) for the full balance or 12 equal monthly payments by Pre-Authorized Debit from your bank/financial institution (January to December) Returned cheques/payments will cancel this interest free option and interest will be reinstated retroactively. iii.) Cash, Debit, Visa, MasterCard, Telephone and Online banking are also available.
(g) Tax Structure and Schedule of Fees: The Town of Portugal Cove-St. Philip’s approve and adopt the attached 2020 Tax Structure and Schedule of Fees to take effect January 1, 2020 and to be advertised accordingly. CARRIED. Unanimously
Note: That the budget consultation process saw 3 residents at the first session and 7 at the second session. All questions were satisfied. Of the three budget processes this council has been involved with, this years process was very effectively and professionally done. Hats off to the staff. Merry Christmas to all. From the Mayor, thank you to the Staff and Council for having my back. All the best in 2020.
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4. ADJOURNMENT 4.1 ADJOURNMENT Motion 2019-375 Moved by Dave Bartlett; Seconded by Tina Neary Resolved that there is no further business and the meeting is adjourned at 6:10 p.m. CARRIED. Unanimously
Mayor
Town Clerk
Page 17 of 139 REPORT Planning & Development Committee Meeting Tuesday, December 17, 2019 Town Hall, 4:30 PM
Present Darryl J. Harding, Councillor Jeff Laham, Deputy Mayor Johnny Hanlon, Councillor Les Spurrell, Planning & Development Coordinator Tony Pollard, CAO/Director of Financial Operations
Absent W/Notice
Also Present Carol McDonald, Mayor Ashely Linehan, Planning Technician
1. APPLICATIONS 1.1. Civic # 91-103 Kings Hill Road - Accessory Building Extension The Committee reviewed this application in accordance with Development Regulation 39 and Schedule C: Residential Low Density.
Motion Committee recommends that the application to construct an accessory building extension at Civic # 91-103 Kings Hill Road be granted approval in principle in accordance with the Town's Municipal Plan and Development Regulations 2014- 2024, specifically Schedule C: Residential Low Density. 1.2. Civic # 48-52 Bugden Drive - Accessory Building The Committee reviewed this application in accordance with Development Regulation 39 and Schedule C: Residential Low Density.
Motion Committee recommends that the application to construct an accessory building at Civic # 48-52 Bugden Drive be granted approval in principle in accordance with the Town's Municipal Plan and Development Regulations 2014-2024, specifically Schedule C: Residential Low Density. 1.3. Civic # 150 Beachy Cove Road - Building Extension The Committee reviewed this application in accordance with Development Regulation 49.
Motion Committee recommends that the application to construct an extension to an existing
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building at Civic # 150 Beachy Cove Road be granted approval in principle in accordance with the Town's Municipal Plan and Development Regulations 2014- 2024, specifically Development Regulation 49. 1.4. Civic # 820B St. Thomas Line - Accessory Building The Committee reviewed an application for an accessory building under construction.
Motion Committee recommends that Council revoke the Removal Order (Motion # 2013-271) that was placed regarding an accessory building under construction without a permit from the Town at Civic # 820B St. Thomas Line on July 30, 2013.
Motion Committee recommends that the application for an accessory building at Civic # 820B St. Thomas Line be granted approval in principle.
2. DISCUSSION 2.1. Amendment Commissioner The Committee discussed the appointment of a Commissioner for ongoing amendments to the Town's Municipal Plan and Development Regulations.
Motion Committee recommends Council appoint Stanley Clinton and Anna Myers as Commissioners for amendments to the Town's Municipal Plan and Development Regulations.
3. OTHER BUSINESS The Committee also discussed items # 3.1 to 3.20 during the meeting. Councillor Hanlon was not in attendance for items # 3.1 through 3.4. 3.1. Civic # 7-15 Knights Rest - Backfilling Application The Committee discussed an application to complete backfilling activity.
The Committee requested that this application be held pending a meeting between the Committee and the applicant.
3.2. Civic # 57-61 Olivers Pond Road - Wharf Application The Committee discussed an application for a wharf.
The Committee requested that this application be held pending receipt of a referral from the Department of Fisheries and Land Resources (Crown Lands) related to a request for a License to Occupy for the wharf.
3.3. Civic # 901-909 Thorburn Road - Diesel Storage Tank Application The Committee discussed an application to install an above-ground diesel storage tank for an existing commercial business (service station) that was rejected by the City of St. John's as the property is located within the Protected Watershed zone.
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The Committee requested that this application be held pending receipt of a response from the applicant on potentially deferring their application.
3.4. Civic # 114-162 Witch Hazel Road - Backfilling Application The Committee discussed an application to complete backfilling activity for agriculture purposes.
The Committee requested that this application be held pending resolution of the property cleanup required by Service NL.
3.5. Civic # 7-15 Knights Rest - Removal Order The Committee discussed a Removal Order for property cleanup.
The Committee advised Staff to schedule a meeting between the Committee and the property owners.
3.6. Civic # 10-12 Hilltop Lane - Removal Orders The Committee discussed two Removal Orders with deadlines for compliance of May 2, 2016, one regarding a dwelling extension that was constructed beyond the specifications of the Building Permit issued, and another for property cleanup.
The Committee requested that this item be held pending further discussion.
3.7. Civic # 820B St. Thomas Line - Accessory Building The Committee discussed the status of an accessory building constructed without a permit from the Town.
Staff advised the Committee that an application for the accessory building had been received by the Town. Item submitted for information.
3.8. Civic # 25-27 Nearys Pond Road - Property Boundaries The Committee discussed the property boundaries in relation to adjacent property that the Town previously sold in a tax sale.
The Committee requested that this item be held pending receipt of an opinion from the Town's Solicitor regarding the matter.
3.9. Civic # 102-162 Witch Hazel Road - Dumping of Demolition Materials The Committee discussed a report that demolition materials are being dumped on the property from a building being demolished in the City of St. John's.
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Staff advised the Committee that Service NL is still progressing with the site cleanup.
3.10. High Density Zoning Standards The Committee discussed potential inclusion of high density residential standards within the Town's Municipal Plan and Development Regulations.
The Committee requested that this item be held pending review of the draft standards by the Committee of the Whole on January 7, 2020.
3.11. St. John's Urban Region Regional Plan Amendment and Municipal Plan Amendment No. 2, 2017 (Old Broad Cove Road East) The Committee discussed an ongoing amendment to the Town's Municipal Plan to rezone approximately 145 ha (358 ac) of land in the area between Old Broad Cove Road and Neary's Pond Road in the area of Maggies Place to accommodate the Old Broad Cove Road East Residential Development Scheme Area.
Staff provided the Committee with the map requested at the last meeting. The Committee advised Staff to review the street layout to create a more simplified layout including only connections to existing streets for the next meeting.
3.12. Civic # 189-195 Western Gully Road - Occupation of Adjacent Structure The Planning Department is in receipt of correspondence from a resident expressing concerns regarding the alleged occupation of a structure adjacent to their property as a full time residence.
Staff advised that they have contacted the property owner regarding the matter and are awaiting a response.
3.13. Update to Hydrology Mapping Planning Staff will discuss an update to the hydrology data on the Environmental Protection Map within Schedule E: Environmental Protection Overlay.
Staff advised the Committee that they had received responses from three firms. The Committee requested that this item be held as Staff is awaiting further information from the firms.
3.14. Civics # 167-169A and 167-169B Beachy Cove Road - Information Regarding Right-of-Way The Committee discussed a right-of-way across Civic # 167-169A Beachy Cove Road used to access Civic # 167-169B Beachy Cove Road and past development activity at Civic # 167-169B Beachy Cove Road.
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The Committee requested that this item be held pending further discussion.
3.15. Department of Municipal Affairs and Environment Flood Risk Mapping Study The Committee discussed the completion of a reevaluation of the flood risk area in the Neary's Pond area by Progressive Engineering and Consulting.
The Committee requested that this item be held pending receipt of information from PEC which is anticipated to be delivered on December 20.
3.16. Civic # 7 Bauline Line Extension - Condition of Property The Committee discussed the untidy condition of a residential property.
The Committee advised Staff to correspond with the property owner requesting that the property be cleaned up.
3.17. Civic # 1396-1402 Portugal Cove Road - Expansion of Contractors Yard The Committee discussed the expansion of a contractors yard onto an adjacent residential property.
The Committee advised Staff to gather information regarding the expansion for review at the next Committee meeting.
3.18. Update on Amendments The Committee discussed the status of amendments to the Town's Municipal Plan and Development Regulations currently under review by the Department of Municipal Affairs and Environment.
Staff advised the Committee that they had received an update from the Department who anticipates release of the amendments from statutory review early in the new year.
3.19. Civic # 17-19 Hibbs Place - Condition of Property The Committee discussed cleanup of a property where the dwelling had been damaged by fire in December 2018.
Staff advised the Committee that they had visited the property and the cleanup has been completed. Item submitted for information.
3.20. Civic # 1614-1616 Portugal Cove Road - Driveway Access The Committee discussed the use of a driveway access off Portugal Cove Road to
Page 5 of 7 Page 22 of 139 Planning & Development Committee December 17, 2019
access an existing business. The business was approved with use of an access off Drover Heights only.
The Committee advised staff to contact the business owner advising them that they need to reinstate the barriers to using the Portugal Cove Road access which were in place prior to the Drover Heights project starting.
4. PERMITS ISSUED 4.1. There were 14 permits issued from November 29 to December 12, 2019.
No. Permit No. Date Civic Address Permit Type 647-649 Old 1 19-301 11/29/2019 Broad Cove Test Holes Road 1535-1537 2 19-302 11/29/2019 Portugal Cove Occupancy Road 26 Sunset Single 3 19-303 12/02/2019 Way Dwelling 5 Sparta Single 4 19-304 12/02/2019 Place Dwelling 32-34 Gails Property 5 19-305 12/03/2019 View Development Relocate and 26-28 Knapps Construct 6 19-306 12/04/2019 Road Accessory Building 274-276 Witch Single 7 19-307 12/05/2019 Hazel Road Dwelling 767-769 Old 8 19-308 12/06/2019 Broad Cove Business Road 138-142 Driveway 9 19-309 12/06/2019 Bennetts Road Access 10 Sparta 10 19-310 12/09/2019 Test Holes Place 2 Sparta 11 19-311 12/09/2019 Test Holes Place 17-19 Abbotts Replace 12 19-312 12/12/2019 Road Septic System 13 19-313 12/12/2019 641-643 Old Test Holes
Page 6 of 7 Page 23 of 139 Planning & Development Committee December 17, 2019
Broad Cove Road 18-20 14 19-314 12/12/2019 Pendergast Occupancy Road
Page 7 of 7 Page 24 of 139 REPORT Recreation/Community Services Committee Meeting Thursday, January 2, 2020 Town Hall, 4:30 PM
Present Madonna Stewart-Sharpe, Councillor Johnny Hanlon, Councillor Nicole Clark, Director of Recreation and Community Services
Absent W/Notice Tina Neary, Councillor
Also Present Carol McDonald, Mayor
1. PROGRAMS 1.1 Fitness Registration Registration for winter fitness classes begins on January 6th. There are a variety of classes scheduled for all ages and abilities. A full listing can be found on the Town website, Newsletter or by calling Coordinator Mike Stone.
1.2 Winter Programming Start Dates Programs taking place in the Library begin on Monday January 6th, including the Yarns for Youngin's and Tutoring. Parent and Tot Playgroup begins for the winter on Wednesday January 15th
2. SPECIAL EVENTS 2.1 Health and Wellness Expo The second Health and Wellness Expo will take place on Saturday February 1st. The event will run from Brookside Intermediate, beginning at 10:00am. The Expo will see over 30 vendors in the Health and Wellness field, guest speakers and fitness demonstrations. Details on the event will be mailed and posted on the Towns website as well as social media in the coming weeks. For more information please contact Coordinator Nick Miller.
2.2 Merry & Bright Presentations
2.3 Winter Carnival The Winter Carnival celebrations will run from Friday February 14th - Saturday February 22nd. The schedule of events will include family favorites such as the community breakfast, prize bingo, school skating, Bic and the Ballpoints Adult Dance and more. If your company or organization would like to host an event, or sponsor
Page 1 of 9 Page 25 of 139 Recreation/Community Services Committee January 2, 2020
please contact Nicole Clark for more information.
3. PARKS/FACILITIES 3.1 Trails Request for Quotes for trail maintenance for the year of 2020 closed on Friday January 3rd. Committee will be reviewing quotes at the next committee meeting.
3.2 Rental Forms Rental forms for the Town Facilities have been updated with the rental fees for 2020. Recreation Centre Rental Agreement Jan 2020 RBG_VB Rental Agreement Jan 2020
Motion Committee recommends that council accept the rental forms for Town Facilities with the rental fees for 2020
4. COMMUNITY GRANTS 4.1 Ryan Drover Ryan will be heading to Thunder Bay in February to represent the Province at the National Special Olympic Games in Cross Country Skiing. He is a well-rounded athlete competing in various sports year round. The Town would like to wish him all the best in his competitions.
Motion Committee recommends that council donate $100 to Ryan Drover for his National Cross Country Ski competition in Thunder Bay from February 24th - March 2nd
5. OTHER BUSINESS 5.1 Orion Entertainment Committee has correspondence from Orion Entertainment, and the Director will follow up with them for more information.
5.2 Public Libraries Committee will be writing a letter to the Provincial Library Board regarding becoming a future member.
5.3 Correspondence Committee reviewed a letter regarding the Voisey's Brook Dog Park need for lighting in the area, and will look into ways to provide additional lighting.
Page 2 of 9 Page 26 of 139 Rental Agreement Recreation Centre
Name: Phone#: Address: Phone#(Alternate): ______Date of Event:
Rental Time: ______Finish: ______
Type of Event: No. of persons expected: (Max. 120)
Showers, Children, Youth Adult Functions Other
$125 $300 $50 Hour 3 Hours 6 Hours** Meetings/Training/Seminar Showers/children’s party Birthdays/Anniversary’s/Dance Deposit = Rental hours
Deposit $125 Deposit $300 $400 Wedding/Fairs (All Day) Deposit $400 Additional fees if available - evening before decorating - $100 **Begins anytime 6pm onwards Weekend rentals key pick up on Friday by 3pm. If Friday is a Municipal holiday it must be picked up by Thursday at 3pm. Monday to Thursday rentals key picked up by 3:00pm on the day of the Rental. If your key is not picked up your rental can be cancelled and no refunds will be given. Key dropped off is the next work day after your rental. Failure to drop the keys will result in a lost damage deposit.
Key Number: ______
Key Returned (staff signature): ______
Office Use:
Payment Amount: ______Date: ______Staff: ______
Payment Type: ______Account Code: ______Receipt #: ______
Damage Deposit Provided and stored, taken by: ______
Rental in Calendar
Page 3 of 9 Page 27 of 139 Conditions of Use
Violation of any of the following conditions may result in an immediate cancellation of a rental, loss of damage deposit, and/or the ability to rent the facility for future events
i) Regular user groups are responsible for cleaning up after their program. Failure to comply with this condition will result in a $100 cleaning fee charge to the organization. Staff will ensure that the building is cleaned and if there are issues, the Recreation Director will be notified to determine next course of action.
ii) Rentals are responsible for the set-up and clean-up of the facility including kitchen and equipment if used. Staff will verify that the building was cleaned prior to the deposit being returned. a. Tables and chairs wiped off and put away Please cover the tables when crafting or using materials that can stick or cause damage. (DO NOT stacks of tables higher than 5) b. Floor swept and Mopped c. Garbage changed and placed in the outside bins d. Decorations removed - Please use sticky tack or the hooks provided for hanging decorations or other materials. No push pins or tape permitted. e. Bathrooms and kitchen clean (no food remaining in Fridge or Freezer)
iii) Adult Functions with alcohol must comply to the following: a. Invite only or/ b. Special Events Liquor License # Events with alcohol must following Newfoundland and Labrador Liquor Policies. All consumption of alcohol must be inside the building. FOR ALCOHOL RELATED FUNCTIONS IDENTIFICATION: Picture ID must be provided with this rental form and must match the name and address of the primary contact.
iv) The building must be cleaned and vacated by 2:00am. The renter is responsible to remain onsite until all participants have vacated.
v) Rental groups are responsible for the cost of any damages to the interior or exterior of the building exceeding the damage deposit.
vi) The outstanding balance for the rental must be paid in full one week (5 working days) before the date of the rental. Payments must be made at the Town Office in person or by phone during office hours; 8:30 a.m. to 4:30p.m. (4:00 p.m. summer hours). Date: ______
vii) A renter \user holds the right to cancel their booking up to 3 weeks before their event and receive a refund in full. Any cancellation notice given less than 3 weeks before the event will only be refunded for valid medical reasons. All other circumstances will result in the loss of the deposit. Date: ______
viii) Town Staff have the right to cancel any rental at any time due to unforeseen circumstances.
ix) The Recreation Centre is a smoke fee facility; inside and outside. The Town’s Smoking Policy is attached. We request that you enforce this policy with all attendees.
x) Pre-teen/teen dances: Please see Youth Dance Policy regarding ratios.
xi) Rental groups will have access to the kitchen. Dishes are available for an extra rental fee. $50 (BOX) IMPORTANT NOTICE: The fire suppression system in the kitchen is very sensitive and it is mandatory that if you use the stove, please ensure you turn on the fan. Signs are posted for your information.
xii) The Town of Portugal Cove - St. Philip's is not responsible in any way for any injury to any person or for any loss of business of the renter or for any loss or damage to any property belonging to the renter or its invitees while such person or property is in or about the facility during the renters occupancy or use thereof.
xiii) Community Grant Applicants must provide damage deposit for rental of facility.
I, have read and fully understand the rules and regulations of the Town of Portugal Cove - St. Philip's Recreation Centre Rental / User Agreement as they have been outlined to me. I will adhere to all conditions that are stated in this agreement and accept full responsibility for proper conduct during and after my rental with the Town of Portugal Cove - St. Philip's Recreation & Community Services Department; along with full financial responsibility as outlined above.
Page 4 of 9 Name of Renter: ______Date: ______Page 28 of 139 Signature: ______Town of Portugal Cove-St. Philip’s
Smoking Ban Policy Pursuant to the authority vested in the Town Council of Portugal Cove- St. Philip’s the Town Council has adopted this policy on the 12th of February, 2013
1.0 TITLE 1.1 This document shall be known and cited as the Smoking Policy. 2.0 DEFINITIONS
2.1“Council” shall mean the Town Council of Portugal Cove – St. Philip’s. 2.2“Town” shall mean the Town of Portugal Cove – St. Philip’s.
3.0 POLICY STATEMENT: 3.1 The purpose of this policy is to promote a healthy environment for all individuals to work and/or recreate by banning smoking on any municipal owned and/or maintained property, including parking lots, and town vehicles. 4.0 APPLICATION: 4.1 This policy shall apply to any person(s) on Town owned property. 5.0 POLICY CLAUSES 5.1 The Town of Portugal Cove-St. Philip’s bans/prohibits smoking at all Town facilities. 6.0 PENALITIES 6.1 Repeated offences will result in offenders being barred from future use of Town’s facilities. 6.0 REPEALS 6.1 This policy rescinds all previous policies on this subject matter. 7.0 AMENDMENTS 8.0 DATE EFFECTIVE/RESOLUTION
8.1 Date effective: February 12, 2013 Motion #2013-064
Page 5 of 9 Page 29 of 139 RENTAL CHECKLIST FOR LEAVING:
Tables and Chairs put away Floor swept Wash and put away any dishes used Clean stovetop/oven Floors Mopped Garbage placed outside in bin provided Food removed from Fridge/Freezer (clean any spills) Lock Door (set code of you’ve been asked to) Return key to office by noon Monday following the rental
Renters are only permitted in the building as per the date and time on the rental agreement form.
Building must be cleaned and vacated by 2:00am, site checks will take place through the Town’s Municipal Enforcement.
Failure to comply with the above will result in the loss of damage deposits.
Wifi password: pcspreccenter
Signature: ______
Page 6 of 9 Page 30 of 139 Outdoor Recreation Facility Rental/User Agreement
Organization: Main Contact:
Address: Postal Code:
Telephone(R): (B):
Email:
Facility: ***Leagues are per contracts Rainbow Gully Adult – $125 hr/without lights $150 hr/with lights Soccer Turf Youth - $100 hr/without lights $125 hr/with lights $400 Weekend (6pm on Friday until 4:00pm Sunday) Softball Field $175 Day, $125 ½ Day Multipurpose Building $150 Weekend (6:00pm Friday to 4:00pm Sunday) $100 Birthday Party Dates and Times:
Voisey’s Brook $30.00 per hour Soccer Field $400 Weekend (6pm on Friday until 4:00pm Sunday) Softball Field $175 Day, $125 ½ Day $150 Weekend (6:00pm Friday to 4:00pm Sunday) Multipurpose Building $100 Birthday Party Dates and Times:
Office Use:
Payment Amount: ______Date: ______Staff: ______
Payment Type: ______Account Code: ______Receipt #: ______
Damage Deposit Provided and stored, taken by: ______
Rental in Calendar: Conditions of Rental Agreements
Page 7 of 9 Page 31 of 139 Conditions of Use
i)Town Staff are responsible for the repair and maintenance of all municipal facilities. However, the renter is responsible for damages, and clean-up for the facility upon completion of the booking.
ii) Rental/User groups are responsible for the cost of any damages to the interior/exterior of the building, damages to field and surround areas exceeding the damage deposit. Staff will verify there are no damages prior to the deposit being returned.
iii) The outstanding balance for the rental must be paid in full one week (5 working days) before the date of the rental. Payments must be made at the Town Office during office hours; 8:30 a.m. to 4:30 p.m. (4:00 p.m. summer hours). Failure to comply with this may result in a cancellation of the rental/user agreement. Date: ______
iv) A renter/user holds the right to cancel their booking up to 3 weeks before their event and receive a refund in full. Any cancellation notice given less than 3 weeks before the event can be reviewed for medical reasons only. All other circumstances will result in the loss of the deposit. Date: ______
v) All Town’s Outdoor facilities are smoke fee facilities. Town’s Smoking Policy is attached. We ask that you share with patrons using the fields and facility under your rental.
vi) The Town of Portugal Cove – St. Philip’s Outdoor Recreation Facilities are not licensed premises for serving alcohol. For the selling or consumption of alcohol a renter/user must obtain a Special Events Liquor License from the NL Liquor Corporation. A copy of the license must be given to the Town and all NL Liquor Cooperation regulations must be followed. The signing of this agreement waives the Town of all responsibilities regarding this matter. Please check the box that is applicable to your rental: Alcohol Free Event License Obtained # (copy of license attached)
Designated Liquor Areas are not the responsibility of the Town to construct, the Town will provide you the space it’s permitted to go for the application.
vii) Rental/User groups are responsible for providing security for the event booked if and when applicable.
viii) The Town of Portugal Cove - St. Philip's is not responsible in any way for any injury to any person or for any loss of business of the renter/user or for any loss or damage to any property belonging the renter/user or its invitees while such person or property is in or about the facility during the renters/users occupancy or use thereof.
ix) Hours of Operation: Park will be open with lights available (If applicable) until 11:30 p.m.
x) Schedule of lighting – schedule of lights and field use must be submitted 7 days prior to rental.
I, have read and fully understand the rules and regulations of the Town of Portugal Cove - St. Philip's Outdoor Recreation Facility Rental/User agreement as they have been outlined to me. I will adhere to all conditions that are stated in this agreement and accept full responsibility for proper conduct during and after my rental with the Town of Portugal Cove - St. Philip's Recreation Department; along with full financial responsibility as outlined above.
Name of Renter/User (Please Print) Signature
Date Witness Signature Page 8 of 9 Page 32 of 139 Town of Portugal Cove-St. Philip’s
Smoking Ban Policy
Pursuant to the authority vested in the Town Council of Portugal Cove- St. Philip’s the Town Council has adopted this policy on the 12th of February, 2013
1.0 TITLE
1.1 This document shall be known and cited as the Smoking Policy.
2.0 DEFINITIONS
2.1“Council” shall mean the Town Council of Portugal Cove – St. Philip’s.
2.2“Town” shall mean the Town of Portugal Cove – St. Philip’s.
3.0 POLICY STATEMENT:
3.1 The purpose of this policy is to promote a healthy environment for all individuals to work and/or recreate by banning smoking on any municipal owned and/or maintained property, including parking lots, and town vehicles.
4.0 APPLICATION:
4.1 This policy shall apply to any person(s) on Town owned property.
5.0 POLICY CLAUSES
5.1 The Town of Portugal Cove-St. Philip’s bans/prohibits smoking at all Town facilities.
6.0 PENALITIES
6.1 Repeated offences will result in offenders being barred from future use of Town’s
facilities.
6.0 REPEALS
6.1 This policy rescinds all previous policies on this subject matter.
7.0 AMENDMENTS
8.0 DATE EFFECTIVE/RESOLUTION
8.1 Date effective: February 12, 2013 Motion #2013-064
Page 9 of 9 Page 33 of 139 REPORT Economic Development, Marketing, Communications, and Tourism Committee Meeting Monday, December 16, 2019 Town Hall, 5:30 PM
Present Tina Neary, Councillor Madonna Stewart-Sharpe, Councillor Jeff Lawlor, Director of Economic Development, Marketing and Communications
Absent W/Notice Dave Bartlett, Councillor
Also Present
1. ECONOMIC DEVELOPMENT AND TOURISM 1.1. Tourism Working Group - Priorities A draft set of priorities, actions and leads were developed with the Tourism Working Group on Monday, November 25th. A guiding document has been created and will be confirmed at the next meeting on Monday, January 13th.
1.2. Arts in Tourism Arts in our community was identified in our tourism destination development plan as a major asset and focus. In order to help explore this opportunity and encourage partnerships and collaboration the Chamber of Commerce will be facilitating a meeting with the arts community in PCSP in January.
2. MARKETING AND COMMUNICATIONS 2.1. Arts Award - Best of PCSP At the suggestion of local artist Marlene Creates, through the Chamber of Commerce, the idea of creating an "Arts" award for the Best in PCSP is currently being considered. Potential ideas and judging criteria are being evaluated and the NL Arts and Crafts Council has been engaged.
2.2. Budget 2020 Consultations The final public budget consultation meeting will take place on Tuesday, December 17th at 7:00 at Murray's Fishing and Country Club.
2.3. PCSP Connects The new PCSP Connects is now online and functional. Our first use of the new system ironed out some issues and we will now begin to ramp up using the
Page 1 of 97 Page 34 of 139 Economic Development, Marketing, Communications, and Tourism Committee December 16, 2019
communications tool.
3. ENVIRONMENT 3.1. Training Staff have taken part in numerous environmental training courses over the last month including ISO 1800 Greenhouse Gas Projects and Reducing Environmental Impact and ISO 3100 Risk Management for Climate Adaptation and Resilience. Both of these courses were offered through Newfoundland and Labrador Environmental Industry Association and will build on our Climate Change Adaption and Mitigation Projects.
3.2. Green Team Report The final draft of the Green Team report was shared with the committee. All information and data collection has now been included and the caffeine testing is tabled.. Final PCSP Report_Nov 2019_Caffeine
4. HERITAGE 4.1. Mummers Painting Nite Unfortunately, the Mummers Painting Nite was cancelled as the instructor was unable to attend due to unforeseen circumstances. We hope to hold something similar at a later date.
4.2. Mummer Mask Making Workshop The workshop, as a part of our festive celebrations, was well attended with 15 participants.
5. OTHER BUSINESS 5.1. Local Business Christmas Event The Town would like to express our gratitude and appreciation to Landings Restaurant for their plans to provide free dinners to those in need this Christmas Day. Many business and residents have graciously supported Landings and the Town will be making a contribution as well.
5.2. Community Health Advisory Committee Following a constructive and collaborative meeting with Eastern Health a list of residents who may wish to be a member of the committee is being developed. The first official meeting of the committee is expected to take place in January.
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Water Quality Monitoring and Analysis for Portugal Cove – St. Philip's
Portugal Cove – St. Philip's Green Team Samara Bugden, Catherine Ducey, Kyle Roberts, Samantha Young August 23, 2019
Prepared for: The Town of Portugal Cove – St. Philip's
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Table of Contents Table of Figures 5 1.0 Introduction 8 1.1 Purpose 8 1.2 Background 8 1.3 Previous Studies 10 1.4 Scope 10 2.0 14 2.1 Phosphate 12 2.1.1 General Information 12 2.1.2 Procedure 13 2.2 Nitrate 14 2.2.1 General Information 14 2.2.2 Procedure 14 2.3 17 2.3.1 General Information 15 2.3.2 Procedure 15 2.4 18 2.4.2 Procedure 16 2.5 19 2.5.1 General Information 17 2.5.2 Procedure 18 2.6 20 2.6.1 General Information 18 2.6.2 Procedure 19 2.7 21 2.7.1 General Information 19 2.7.2 Procedure 19 2.8 22 2.9 22 2.10 22 2.11 23
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2.12 23 2.12.1 General Information 21 2.12.2 Procedure 21 2.13 24 3.0 25 3.1 Broad Cove River System 23 3.1.1 BRC1 Site 25 3.1.2 BRC2 Site 27 3.1.3 BRC3 Site 28 3.2 Beachy Cove Brook System 29 3.2.1 BEC1 Site 32 3.2.2 BEC2 33 3.2.3 BEC3 36 3.2.4 BEC4 37 3.2.5 BEC5 38 3.2.6 BEC6 39 3.2.7 BEC7 40 3.3 Millers Pond System 41 3.3.1 MIP1A 43 3.3.2 MIP1B 44 3.3.3 MIP1C 45 3.3.4 MIP1d 46 3.3.5 MIP1e 47 3.3.6 MIP2 48 3.3.7 MIP3 49 3.3.8 MIP4 50 3.3.9 MIP5 51 3.3.10 MIP6 52 3.4 Murrays Pond System 53 3.4.1 MUP1 55 3.4.2 MUP2 56 3.4.3 MUP3 57
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3.5 Nearys Pond Western Gully System 58 3.5.1 NEP1 60 3.5.2 NEP2 62 3.5.3 NEP3A 64 3.5.4 NEP3B 65 3.5.5 NEP4 66 3.6 Main River System 67 3.6.1 MAR1 69 3.6.2 MAR2 70 3.6.3 MAR3 71 3.7 Cemetery Road Blast Hole System 72 3.7.1 CBH1A 74 3.7.2 CBH1B 75 3.7.3 CBH1C 76 3.7.4 CBH2 78 5.0 Discussion 80 5.1 Phosphate 80 5.2 Nitrate 83 5.3 E. Coli 85 5.5 Dissolved Oxygen 86 5.6 pH 87 5.7 Temperature 87 5.0 Conclusions & Recommendations 88 References 90
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Table of Figures Figure 1: Millers Pond microcystin-LR levels from 2013-2018 15 Figure 2: Green Team Sample Sites 2019 17 Figure 3: Water quality parameters taken for summer 2019 18 Figure 4: Total phosphorus trigger ranges for Canadian lakes and rivers, adapted from Canadian Council of Ministers of the Environment, 2004 19 Figure 5: Flow rate equation 25 Figure 6: Substrate classification 25 Figure 7: Map of sites within Broad Cove River System 29 Figure 8: Graph of Broad Cove nitrate values, comparing each day that was sampled 30 Figure 9: Graph of Broad Cove phosphate values, comparing each day that was sampled 30 Figure 10: Broad Cove Site 1, Rainbow Gully 31 Figure 11: Data of water quality parameters for BRC1A 32 Figure 12: Data of water quality parameters for BRC1B 32 Figure 13: Data of water quality parameters for BRC1C 32 Figure 14: Broad Cove Site 2, Dans Road 33 Figure 15: Data of water quality parameters for BRC2 33 Figure 16: Broad Cove Site 3, above St. Philip's Marina 34 Figure 17: Data of water quality parameters for BRC3 34 Figure 18: Map of sites for Beachy Cove Brook System 35 Figure 19: Graph of Beachy Cove nitrate values, comparing each day of sampling 36 Figure 20: Graph of Beachy Cove phosphate values, comparing each day of sampling 36 Figure 21: Graph of Beachy Cove phosphate values, outliers excluded, comparing each day of sampling 37 Figure 22: Beachy Cove Site 1, Bennetts Road 38 Figure 23: Data for water quality parameters of BEC1 38 Figure 24: Beachy Cove Site 2, Smiths Lane 39 Figure 25: Brown sludge at Smiths Lane 39 Figure 26: Beachy Cove Site 2C, Mitchell's pond at Smith's Lane 40 Figure 27: Data of water quality parameters for BEC2A 40 Figure 28: Data of water quality parameters for BEC2B 41 Figure 29: Data of water quality parameters for BEC2C 41 Figure 30: Beachy Cove Site 3, Hughs Pond Road 42 Figure 31: Data of water quality parameters for BEC3 42 Figure 32: Data of water quality parameters for BEC4 43 Figure 33: Data of water quality parameters for BEC5 44 Figure 34: Beachy Cove Site 6, across from Prince George Road 45 Figure 35: Data of water quality parameters for BEC6 45 Figure 36: Beachy Cove Site 7, Beachy Cove Brook feeding into Beachy Cove culvert 46 Figure 37: Data of water quality parameters for BEC7 46 Figure 38: Map of Millers Pond System 47 Figure 39: Graph of Millers Pond nitrate values 48 Figure 40: Graph of Millers Pond phosphate values 48
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Figure 41: Millers Pond Site 1A, first pond at Windy Acres Farm 49 Figure 42: Data of water quality parameters for MIP1A 49 Figure 43: Millers Pond Site 1B 50 Figure 44: Data of water quality parameters for MIP1B 50 Figure 45: Millers Pond Site 1C 51 Figure 46: Data of water quality parameters for MIP1C 51 Figure 47: Millers Pond Site 1D 52 Figure 48: Data for water quality parameters MIP1D 52 Figure 49: Data of water quality parameters for MIP1E 53 Figure 50: Millers Pond Site 2 54 Figure 51: Data of water quality parameters for MIP2 54 Figure 52: Millers Pond Site 3 55 Figure 53: Data of water quality parameters for MIP3 55 Figure 54: Millers Pond Site 4 56 Figure 55: Data of water quality parameters for MIP4 56 Figure 56: Millers Pond Site 5 57 Figure 57: Data of water quality parameters for MIP5 57 Figure 58: Millers Pond Site 6 58 Figure 59: Data of water quality parameters for MIP6 58 Figure 60: Map of Murrays Pond System 59 Figure 61: Graph of Murrays Pond nitrate values 60 Figure 62: Graph of Murrays Pond phosphate values 60 Figure 63: Murrays Pond Site 1 61 Figure 64: Data of water quality parameters for MUP1 61 Figure 65: Murrays Pond Site 2 62 Figure 66: Data of water quality parameters for MUP2 62 Figure 67: Murrays Pond Site 3 63 Figure 68: Data of water quality parameters for MUP3 63 Figure 69: Map of Nearys Pond System 64 Figure 70: Graph of Nearys Pond nitrate values 65 Figure 71: Graph of Nearys Pond phosphate values 65 Figure 72: Nearys Pond Site 1 66 Figure 73: Dead trout at NEP1 66 Figure 74: Data of water quality parameters for NEP1 67 Figure 75: Nearys Pond Site 2 68 Figure 76: Algae found at NEP2 68 Figure 77: Data of water quality parameters for NEP2 69 Figure 78: Nearys Pond Site 3A 70 Figure 79: Data of water quality parameters for Nep3A 70 Figure 80: Nearys Pond Site 3B 71 Figure 81: Data of water quality parameters for NEP3B 71 Figure 82: Nearys Pond Site 4 72 Figure 83: Data for water quality parameters for NEP4 72
Page 8 of 97 Page 41 of 139 7
Figure 84: Map of Main River System 73 Figure 85: Graph of Main River nitrate values 74 Figure 86: Graph of Main River phosphate values 74 Figure 87: Main River Site 1 75 Figure 88: Data of water quality parameters for MAR1 75 Figure 89: Main River Site 2 76 Figure 90: Data of water quality parameters for MAR2 76 Figure 91: Main River Site 3 77 Figure 92: Data of water quality parameters for MAR3 77 Figure 93: Map of Cemetery Road Blast Hole System 78 Figure 94: Graph of Cemetery Road Blast Hole nitrate values 79 Figure 95: Graph of Cemetery Road Blast Hole phosphate values 79 Figure 96: Cemetery Road Blast Hole Site 1A 80 Figure 97: Data of water quality parameters for CBH1A 80 Figure 98: Cemetery Road Blast Hole Site 1B 81 Figure 99: Data of water quality parameters for CBH1B 81 Figure 100: Cemetery Road Blast Hole Site 1C 82 Figure 101: Data of water quality parameters for CBH1C 82 Figure 102: Slime and sheen found at CBH1B&C 83 Figure 103: Cemetery Road Blast Hole Site 2 84 Figure 104: Data of water quality parameters for CBH2 4.0 Sources of Error 84 Figure 105: Map of highest phosphate for each site 86 Figure 106: Average phosphate values 87 Figure 107: Table of nitrate averages 89 Figure 108: E. coli table 91
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1.0 Introduction
Executive Summary
Over a seven week contract, The Green Team of Portugal Cove - St. Philips sampled and tested thirty-seven water sites across the municipality. This report has covered the sites of concern within the municipality as well as descriptions of each site, and recommendations for future research which will be needed for more conclusive results. The sites can be described as being part of seven separate systems: Beachy Cove Brook, Broad Cove River, Main River, Cemetery Road Blast Holes, Millers Pond, Murrays Pond, and Nearys Pond/Western Gully systems. More extensive descriptions of each system as well as the individual sites can be found within “Section 3.0: Site Descriptions” in the full report.
During the testing of each of our samples, four main parameters were tested: nitrates, phosphates, E. Coli, and caffeine. Nitrates and phosphates were tested by the Green Team while E. Coli was tested by the Public Health Laboratory in the Miller Centre Complex. Caffeine was unable to be tested within the seven week time period and will therefore be tested later in the fall of 2019 using the samples gathered over the summer.
In developed land, phosphates can enter waterways at an accelerated rate from a variety of sources, including human and animal waste, cleaning materials, industrial effluents and fertilizer runoff. Phosphates in water can become detrimental when they are in high enough concentrations that they accelerate plant and algae growth to the point of choking waterways and consuming large amounts of oxygen, a condition known as eutrophication.
Nitrogen is found in fertilizers, decaying plants, animal residues, wastewater disposal sites, septic/solids disposal and landfills. It is highly leachable and easily moves through soil down to water bodies. With excessive rainfall or over-irrigation, nitrate will leach below the plant’s root zone and eventually reach groundwater (Oram, 2014a).
The Public Health Laboratory offers water testing to the public and allows community members to test their own wells and water. E. Coli in the water indicates fecal contamination
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(and a consequent risk of disease-causing pathogens), but does not indicate whether this contamination came from a human or animal source.
Four main sites for concern were found which require the most intensive future study. BEC2 Smiths Lane, MUP 2 Drukens Lane, CBH 1 and possibly MIP 1. The highest and most constant place for concern was Smiths Lane which gave high results for phosphates on almost all testing outings. More definitive results can be found in our full tables in Appendix A. There was a trend of high phosphate results throughout all systems, while nitrates were low across all systems and remained under Canadian guidelines.
The E. Coli results coming from the Public Health Laboratory showed varying results from site to site. The most concerning results were observed from Smiths Lane and the Main River system. These results should be compared to the caffeine samples taken at the same time before forming any hypotheses on the causes of these high E. Coli numbers.
2019 Sample Sites:
1.1 Purpose Healthy, clean waterways are an important community asset. They reflect sound environmental management by the community and provide recreational opportunities and
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enjoyment for residents and visitors alike. Clean, uncontaminated waterways support a broad range of plant and animal life. The purpose of this project was to continue collection of water quality data on the main waterways in Portugal Cove-St. Philip’s (PCSP), including the following water systems: ● Beachy Cove Brook ● Broad Cove River ● Main River, divided into 5 areas:
o Main River o Cemetery Road Blast Holes o Millers Pond o Murrays Pond o Nearys Pond/Western Gully
Through chemical analyses and river surveys, all systems were assessed for basic water quality parameters including nitrate and phosphate levels, dissolved oxygen, and pH. In the Beachy Cove Brook system and Millers Pond system this data built on previous Green Team research. Elsewhere, the data formed a baseline set. This year each water system was also assessed for fecal coliform bacteria. Samples have also been taken to assess for caffeine and those tests will be conducted at a later date. By expanding the data to include more samples sites and by adding bacterial analysis, this project aimed to enrich the baseline data available to PCSP on waterway health in the area, identify potential pollution and nutrient enrichment sources, and inform future municipal decisions.
1.2 Background The watershed of PCSP includes five main streams/rivers, their accompanying tributaries, and many ponds. These waterways are used recreationally, for fishing, swimming, and boating, and as such the water quality directly affects town residents. Since 2013, Millers Pond has been experiencing blue-green algae blooms every summer. The blooms have been identified as cyanobacteria of the genus Anabaena. This is of concern because blue-green algae are known to potentially produce toxins, most commonly microcystins.
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Millers Pond has been tested every year for microcystin-LR, and this data is summarized below (Rideout, 2016-2018).
Year Miller’s Pond Cyanobacteria Cell microcystin-LR levels Density
2013 <0.05 µg/L
2014 <0.20 µg/L
2015 <0.20 µg/L
2016 <0.05 µg/L
2017 <0.10 µg/L
2018 0.31 µg/L 9.9 million cells/mL
Health Canada’s Guidelines for Canadian <20 µg/L < 100,000 cells/mL Recreational Water Quality
Figure 1: Millers Pond microcystin-LR levels from 2013-2018
A major factor contributing to algal blooms is the availability of the nutrients nitrogen and phosphorous. These elements must be combined with oxygen to form nitrates and phosphates before they can be used by plants, animals, and algae. Nitrates and phosphates are found in human and animal waste and are frequently used in fertilizers. They may enter streams and ponds through urban or agricultural runoff and wastewaters (Oram, 2014, 2014a). Blue- green algae have nitrogen-fixing capabilities, meaning they can convert atmospheric nitrogen into usable nitrate, making phosphates the limiting nutrient for blue-green algae growth. It is for this reason that phosphate levels should be monitored when addressing a blue-green algae bloom (Weiner, 2008). PCSP saw a 10.6% population increase from 2011 to 2016 (Statistics Canada, 2017), and new housing developments have cropped up to accommodate this growth. Houses in the area either connect to town water and sewer services or rely on wells and septic systems. From 2008 to 2014, an average of 77 new houses were constructed a year and this is expected to continue (Amec Foster Wheeler, 2015). Developing land requires removing vegetation, compacting soil,
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smoothing natural topography, and placing hard, non-absorbent surfaces such as roads. All these factors increase the amount of precipitation runoff and the speed at which runoff flows into water bodies. With faster runoff flow, pollutants are less likely to be filtered or settled out by vegetation, soil, and natural depressions. In addition, water runoff from developed land may be more likely to pick up pollutants from fertilizers, septic systems, and other human sources (New Jersey Department of Environmental Protection, 2004).
Clean, uncontaminated waterways tend to support the broadest range of plant and animal life (Dumont, 2012). As water quality deteriorates the invertebrate life tends to switch to more pollution tolerant species. In the most serious cases the remaining life is predominantly chironomid larvae (Rae, 2004).
1.3 Previous Studies Since 2016, Conservation Corps Newfoundland and Labrador (CCNL) Green Teams have been evaluating the waterways in PCSP to assess water quality and identify what may be contributing to the Millers Pond algal blooms. In 2016 and 2017 the Green Team focussed on the Beachy Cove Brook and Millers Pond systems, obtaining baseline water quality data on nitrates, phosphates, and standard river survey parameters. They identified three concerning sites: the run-in from Murrays Estate residential area into Millers Pond, and two brooks crossing Smith’s Lane in the Beachy Cove Brook system. The 2018 Green Team continued this work, expanding to include more sample sites. They confirmed the three problematic sites identified in 2017 and found additional sources of enrichment, including the drainage coming from the turf farm north of Millers Pond. In their final report they recommended caffeine and bacterial analysis be done to more narrowly identify sources of pollution.
1.4 Scope The 2019 Green Team, in collaboration with Dick Whitaker of the Advisory Committee on the Environment and Geoff Whiteway of the Marine Institute, was tasked with continuing analysis of the PCSP waterways, including the addition of more sample sites and the addition of bacterial and caffeine analysis. The scope of the sample area can be seen in the map of sample sites below.
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Figure 2: Green Team Sample Sites 2019 Every effort was made to gather as much data as possible and analyze all the available
data for conclusions. The scope of this project was limited by time, funding and mileage
restrictions, weather conditions, and at certain sites, safety concerns associated with accessing
the streams.
The biggest limitation the team faced was the late arrival of the caffeine analysis kit. Two
samples were collected at every site for caffeine analysis, but without the caffeine kit the team
was unable to assess these samples or form conclusions. These samples were left in the care of
the town and can hopefully be analyzed at a later date.
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2.0 Water Quality Parameters At each site, basic samples were collected using 100 mL plastic bottles. Bottles were rinsed with stream water and dumped three times before a sample was collected by tipping the lip of a bottle into the water upstream of the collector. Bottles were then labelled with the location, date, and time, and brought back to the lab for analysis. In the field, notes were taken at each site detailing the following information:
- Dissolved oxygen - Canopy cover
- Temperature - Substrate composition
- Width - Plant and animal species
- Depth - Algae presence
- Presence of indicator species of enrichment
Figure 3: Water quality parameters taken for summer 2019
Back at the lab, samples were tested for nitrates, phosphates, and pH. Weather and recent precipitation were noted, and all this data was compiled into one table. Background and methodology on these water quality parameters will be given below. 2.1 Phosphate 2.1.1 General Information Phosphates are an essential plant nutrient. They have a low solubility in water and a strong tendency to adsorb to soil particles. They enter waterways naturally through weathering of phosphorus-rich bedrock or overturning of lake sediment and are usually present in such low amounts that they become a limiting factor for plant and algae growth in aquatic ecosystems (Weiner, 2008). In developed land, phosphates can enter waterways at an accelerated rate from a variety of sources, including human and animal waste, cleaning materials, industrial effluents and fertilizer runoff. Phosphates in water can become detrimental when they are in high enough
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concentrations that they accelerate plant and algae growth to the point of choking waterways and consuming large amounts of oxygen, a condition known as eutrophication (Oram, 2014). High phosphate can result in algae blooms, scum on the water, a fishy smell to the water or a low dissolved oxygen content. It is important to note that a high phosphate reading may not occur if algae are already blooming as the phosphates would be in the algae, not the water (Oram, 2014).
2.1.2 Procedure To test samples for phosphate, a LaMotte colorimeter was used. This entailed measuring out 10.0 mL of the sample and mixing 1.0 mL of Phosphate Acid Reagent (V-6282) and 0.1 g of Phosphate Reducing Reagent (V-6283) to the sample. After waiting five minutes for the full chemical reaction to occur, the solution would turn blue if any phosphates were present. The solution was then scanned with the colorimeter using the ‘082 Phosphate ppb’ test, to obtain a result for any phosphates in the sample, indicated in parts per billion (ppb). The range of this meter is from 0 – 3000 ppb, and it should be noted that any samples returning phosphate levels over 3000 ppb may be out of range for the meter to give an accurate reading (LaMotte, n.d.). There are different kinds of phosphates in the water, but a total phosphate-phosphorus reading is all that is needed to determine water quality. The Canadian Water Quality Guidelines for the Protection of Aquatic Life state that most uncontaminated freshwater contains 10 to 50 ppb of total phosphate and list the following ranges for total phosphate in freshwater.
Total Phosphorous (ppb) Trophic Status
<4 Ultra-oligotrophic Low nutrients, low plant and algae growth
4 – 10 Oligotrophic
10 – 20 Mesotrophic Plant and algae growth stimulated
20 – 35 Meso-eutrophic
35 – 100 Eutrophic
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>100 Hyper-eutrophic Excess nutrients cause accelerated plant and algae growth and consequent problems
Figure 4: Total phosphorus trigger ranges for Canadian lakes and rivers, adapted from Canadian Council of Ministers of the Environment, 2004
2.2 Nitrate 2.2.1 General Information
While nitrogen gas (N2) is the most abundant gas on our planet, making up 78% of our 4- atmosphere, nitrogen must be fixed into nitrate (NO3 ) before it can be used by plants and animals. Nitrogen fixation can be performed by certain bacteria, legume plants, and blue-green
algae. In water, nitrogen compounds (including ammonia, NH3, produced in animal and plant waste and decaying matter) are usually oxidized by bacteria into nitrate. (Weiner, 2008). Nitrogen is found in fertilizers, decaying plants, animal residues, wastewater disposal sites, septic/solids disposal and landfills. It is highly leachable and easily moves through soil down to water bodies. With excessive rainfall or over-irrigation, nitrate will leach below the plant’s root zone and eventually reach groundwater (Oram, 2014a). Nitrates in water are undetectable without testing as they are colorless, odorless and tasteless (Oram, 2014a). High concentrations of nitrate are toxic to aquatic life, and this is what informs safety guidelines. Canadian Water Quality Guidelines for the Protection of Aquatic Life — recommend long-term nitrate levels be no greater than 3 ppm of NO3 N. However, eutrophication effects will occur at lower nitrogen levels than those required for direct toxicity (Environment Canada, 2003).
2.2.2 Procedure To test the samples, the LaMotte colorimeter was used, selecting the ‘065 Nitrate-N LR’ test. The testing process used 5 mL of each sample, with the addition of 5 mL of Mixed Acid Reagent (V-6278) followed by allowing it to sit for two minutes. 0.2 g of Nitrate Reducing Reagent (V-6279) was added and mixed for four minutes, then the solution sat for another 10 minutes to allow maximum colour development. The solution was scanned to obtain a result in part per million (ppm). The range of this meter for nitrate-nitrogen is 0.00 – 3.00 ppm, with an
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accuracy of within 0.10 ppm. Any test results of less than 0.10 ppm must be interpreted with this error range in mind, since the error range at these low levels would include a nitrate-nitrogen concentration of zero (LaMotte, n.d.).
2.3 pH 2.3.1 General Information pH is a measure of the activity of the hydrogen ion and is stated as the reciprocal of the logarithm of the hydrogen ion activity. A pH from 0 – 7 is considered acidic, while a pH from 7 – 14 is considered alkaline. Normally, the pH range for surface water systems is around 6.5 – 8.5, while groundwater systems is around 6 – 8.5 (Oram, 2014b). Water with a low pH of 6.5 or less, could be acidic, soft and corrosive. These factors can allow leaching of metal ions, such as iron, manganese, copper, lead and zinc, into the water system, which could be a contributor to the elevation of toxic metals in the water. Water with a pH greater than 8.5 could indicate that the water is hard. While hard water does not pose a health risk, it can cause aesthetic problems if the water is being used as a community water source (Oram, 2014b).
2.3.2 Procedure Testing for pH in the water systems was conducted using the Oakton ‘ecoTestr: pH2+’ handheld pH sensor and the Orion Research ‘Analog pH Meter: Model 301’ when the handheld sensor gave unusual readings. For the handheld Oakton sensor, the device was simply dipped into the water at the sample site and then stirred while the reading stabilized. When the Oakton sensor began giving unreliable readings, the team reverted to using the analog Orion Research meter. This is an electronic meter, where the solution’s pH is determined via the surface potential of the solution. The surface potential is measured with a transistor, and this change in potential is then translated to a temperature-compensated pH reading by the meter (Thermo Electron Corporation, 2003).
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2.4 Dissolved Oxygen 2.4.1 General Information
Dissolved oxygen refers to the level of free, non-compound oxygen (O2) dissolved in water. Oxygen enters the water through diffusion from the atmosphere, aeration as water tumbles in streams, and as a product of photosynthesis. Oxygen level is assessed with two values, the concentration of dissolved oxygen (measured in mg/L), and the percent saturation. How much oxygen a body of water can hold (or what constitutes 100% saturation at any given time) is directly related to air pressure and inversely related to water temperature and salinity. (Fondriest Environmental Inc., 2013). Oxygen in water is used up by the plants, animals, and bacteria living in it. Decomposing plant and animal matter, sewage, and industrial or agricultural runoff will lower the dissolved oxygen as bacteria use oxygen to break down these materials. An over-supply of nutrients causes accelerated plant and algae growth and eventual decay, consuming large amounts of oxygen and leaving behind a potentially anoxic environment that is unable to support fish or other aquatic life (Fondriest Environmental Inc, 2013). The amount of dissolved oxygen necessary for life varies with each species. Bottom feeders only require 1 – 6 mg/L, but shallow water fish requiring 4 – 15 mg/L. Sensitive freshwater fish like salmon cannot reproduce at levels below 6 mg/L. (Fondriest Environmental Inc, 2013). Canadian guidelines for water quality list a minimum dissolved oxygen concentration of 6.5 mg/L to support aquatic life in cold water ecosystems, with a minimum of 9.5 mg/L required to support early life stages of organisms (Canadian Council of Ministers of the Environment, 1999). Dissolved oxygen rates that are too high can also cause problems. Supersaturated water can cause gas bubble disease in fish and invertebrates, typically with saturation levels between 115 – 120%. This usually occurs where there are highly aerated waters, such as near waterfalls or dams. Supersaturation can also be caused by algae blooms, due to large amounts of oxygen produced as a photosynthetic by-product (Fondriest Environmental, Inc., 2013).
2.4.2 Procedure Dissolved oxygen and oxygen saturation were measured using OxyGuard® ‘Handy Polaris’ hand-held meter. After submerging the galvanic probe into the water being sampled, the
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device regulates and calculates the amount of dissolved oxygen in mg/L (ppm) and the percent saturation (OxyGuard International, n.d.).
2.5 Temperature 2.5.1 General Information Water temperature is the measurement of the average thermal energy of a body of water. Temperature is important when addressing water quality, as it can alter the physical and chemical properties of water and influences other factors, including:
- Metabolic rates and photosynthesis production; - Compound toxicity; - Dissolved oxygen and other dissolved gases; - Conductivity and salinity; - Oxidation reduction potential; - pH; and - Water density (Fondriest Environmental Inc., 2014)
For those factors being tested within the scope of this project, temperature has the following effect:
- Dissolved oxygen: solubility of oxygen decreases as temperature increases - pH: as temperature increases or decreases, H+ and OH- ion concentrations shift, thus shifting the pH value. This does not shift the actual pH (shifting more acidic or more basic) but shifts the entire pH range. (Fondriest Environmental, Inc., 2014).
Due to samples being taken during the summer, the temperatures of rivers and streams will depend upon the seasonal temperature and diurnal cycles (changes over a 24 hour period). Considering the atmospheric temperature at the time of sampling, the diurnal temperature variations are dependant on two factors: Conditions at the sample location; and Conditions upstream from the sample location.
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The first point would depend on the flow rate, season, time and daily range of air temperatures at that point, while the second point would depend on the upstream environment, substrate, atmospheric conditions, and distance and flow of critical upstream conditions (Watercenter.org, n.d.).
2.5.2 Procedure Temperature at each site is measured using either the dissolved oxygen meter, or the electronic pH meter. Both readings are checked at each site to compare and ensure accurate readings of the site.
2.6 Flow Rate 2.6.1 General Information Flow rate is the volume of water that moves over a designated area over a fixed period of time and is expressed in cubic meters per second (m³/s). This measurement is directly related to the amount of water coming off the watershed and into the water. This is affected by weather, as it would increase during rainstorms and decrease after dry, hot periods. It also varies with the season, as during the summer, evaporation rates are higher and shoreline vegetation is actively growing and removing some water from the ground. Flow rate has a direct impact on the overall water quality and the living organisms in that environment. Larger, faster moving rivers can receive pollution discharges but be barely affected. These river systems will keep sediment suspended longer in the water column and have higher levels of dissolved oxygen due to better aeration. Smaller, slower streams have a smaller capacity to dilute and degrade waste and will quickly settle sediment to the water bottom (United States Environmental Protection Agency, 2012).
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2.6.2 Procedure To measure the flow rate of each site, the width, length and average depth were recorded in meters. Depth measurements were taken along a cross-section of stream and averaged. A tennis ball was used to record the time taken for the ball to travel along the length recorded. To calculate the flow rate in cubic meters per second (m³/s), the following equation was used:
Figure 5: Flow rate equation
2.7 Substrate Composition 2.7.1 General Information Substrate composition has significant impacts on macroinvertebrate communities as well as nutrient holdings within stream and river systems and riparian zones. As substrate size will allow holding areas for nutrients as well as turbidity to movement of water through a stream, dissolved oxygen may be increased or decreased accordingly. Another impact of substrate composition is large substrate may create holding areas for decomposing plant life and other material, causing high concentration areas of nutrient release from decomposition (Shilla, 2012).
2.7.2 Procedure Substrate composition was classified according to the following sizing chart:
Substrate Classification Substrate Diameter
Mud Silt and clay
Sand 0.06 – 2 mm
Granule 1 – 4 mm
Pebble 4 – 64 mm
Cobble 6.4 cm – 25.6 cm
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Boulder >25.6 cm
Figure 6: Substrate classification
2.8 Algae Growth Algae are important indicators of ecosystem health and water quality. The presence of algae often reflects the chemical properties and nutrient levels of water. Large amounts of algae may indicate that an ecosystem is enriched with excess nutrients such as nitrogen or phosphorus. When algae grow in large amounts (known as an algal bloom), they affect water appearance, taste, and odour, and can restrict other organisms’ ability to thrive in the ecosystem. Algal blooms can impair human water use by clogging water equipment, reducing water flow, or even producing toxins that pose a serious health risk (Huynh & Serediak, 2006). If algae were observed at a sample site, a note was made in the logbook so that all locations could be tracked and compiled. 2.9 Dominate Vegetative Species At each sample site, any recognized plant species in the water or surrounding riparian zones were identified and noted. The team relied on a variety of plant guidebooks and internet research to support these plant identifications. A working list of common wetland species of Newfoundland was compiled for easy reference. The observed dominant vegetative species should not be considered an exhaustive list; rather, they form a baseline reference of the most common flowering plants, shrubs, and trees seen throughout the area.
2.10 Canopy Cover Canopy cover refers to the percentage of the water surface that is shaded by vegetation. It helps water systems hold steady temperatures which are not as easily affected by sudden changes in sun exposure. Fluctuations in temperature can have impacts on the life within the system as well as on the amounts of dissolved oxygen in the water available for both plants and animals. Canopy cover also allows for more shade-adapted plants living within the water, which may slow fluctuations in temperature and may also decrease the amount of algae growth (Shilla & Shilla, 2012). Canopy cover at each sample site was estimated by observing the approximate percentage of the water surface area that was covered in shade.
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2.11 Weather Weather and precipitation regularly impact stream and river systems. With increased precipitation there may follow colder water temperatures, faster flowing water, and an influx of runoff carrying nutrients or pollutants from throughout the watershed. Each set of field notes lists the weather at the time of sampling as well as the precipitation over the last 24 hours (pulled from the Environment Canada website) so this can inform interpretation of the sampling results.
2.12 E. coli 2.12.1 General Information Escherichia coliform, or E. coli, is the indicator of choice for many government institutions to determine fecal contamination in the water. While there are different kinds of coliform organisms in feces, E. coli comprises 97% of these organisms. High enough levels of E. coli in a water body indicate fecal contamination. This does not necessarily indicate the presence of a disease-causing pathogen, nor does it identify whether the fecal contamination came from a human or animal source. Therefore, it cannot be concluded based on a high E. coli result alone whether there is a human impact problem such as a leaching septic field (Health and Welfare Canada, 1992).
2.12.2 Procedure E. coli testing was completed with the help of the Public Health Laboratory at the Miller Center in St. John’s. Using the water sample collection kits provided by the lab, water samples were collected at each site at times of high and low water. Bottles were opened without touching the lip of the bottle or the inside of the lid. Samples were collected using a turkey baster, which was rinsed and emptied with sample water at each site three times before being used to fill the sample bottle. Results from the lab were given in “most probable number/100 mL”. The Newfoundland Public Health Laboratory guidelines for an acceptable level of E. Coli in untreated recreational water (such as the streams and ponds found throughout PCSP) is <100 E. Coli/100 mL. Canadian guidelines recommend <200/100 mL.
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2.13 Caffeine 2.13.1 General Information While assessing for fecal coliforms in water is useful as a safety indicator for potential disease-causing pathogens, fecal coliforms will not identify the cause of water quality problems, because they can come from human or animal feces and do not specify a source. For this reason, caffeine has been suggested as the optimal test to conduct to evaluate the possibility of sewage leakage in the area. Caffeine is widely consumed and can be found in a variety of sources, such as coffee, tea, cocoa, herbs and analgesic drugs, all acting as stimulants to the central nervous system. Since it is only partially metabolized in the human body and is highly soluble in water, wastewater treatment plants cannot altogether remove the compound and can easily reach natural water systems if there are possible runoffs or leaks in other wastewater systems. As such, the presence of caffeine in natural water sources is a good indicator of water quality in the area and if there is the possibility of sewage contamination in water systems (Montagner, Umbuseiro, Pasquini & Jardim, 2014).
2.13.2 Procedure Caffeine samples were collected in 5-lb plastic bags. Bags were rinsed with sample water 3 times before filling and double-bagging. Each bag was labelled with the site, date, and time. Each site was sampled for caffeine twice, once at low water after a dry period, and once at high water after a heavy rain (precipitation values were collected with the data tables). Every caffeine sample was paired with a sample analyzed for E. Coli, collected at the same time so these results could be compared.
Due to the time delay in the caffeine analysis kit being shipped, caffeine samples were frozen for storage. These samples will be analyzed at a later date.
*Note: The caffeine kit arrived just days after the completion of the project and all 4 Green Team members were able to participate in the testing at the Marine Institute. Only a certain number of tests were able to be conducted and we had an abundance of samples. Green Team members chose the sites that were of most concern or ones in which they expected to see
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results to be tested. Results have been added in the tables below. Tables which have no caffeine values were ultimately not tested for.
The reliability of the caffeine concentrations is somewhat uncertain at this time. Those near the 0.15ppb level are at the limits of test detection sensitivity and are more suspect. However, the differentials showing between the high and low water test in the same test sites underline the usefulness of the tests as an indicator of potential contaminants at those sites.
3.0 Results 3.1 Broad Cove River System This system is composed of three testing sites along Broad Cove River. Broad Cove River has pond run-ins coming from Healy’s Pond, Gull Pond, Moriartys Pond, Barking Kettle Pond, and Little Powers Pond.
Figure 7: Map of sites within Broad Cove River System
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Figure 8: Graph of Broad Cove nitrate values, comparing each day that was sampled
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Figure 9: Graph of Broad Cove phosphate values, comparing each day that was sampled
3.1.1 BRC1 Site BRC1 was located where Rainbow Gully crosses under Rainbow Gully Road. A ditch stream runs into the Gully and was regularly seen littered with refuse, with up to 7 pieces of litter in a 3-metre stretch. The Gully was sampled below (BRC1a) and above (BRC1b) the ditch stream, and the ditch stream itself (BRC1c) was sampled. Blanket weed algae and starwort were seen at this site.
Figure 10: Broad Cove Site 1, Rainbow Gully
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Figure 11: Data of water quality parameters for BRC1A
Figure 12: Data of water quality parameters for BRC1B
Figure 13: Data of water quality parameters for BRC1C
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3.1.2 BRC2 Site BRC2 was located where the Rainbow Gully stream runs alongside Dans Road and crosses under Dogberry Hill Bridge. BRC2 was sampled upstream from the bridge.
Figure 14: Broad Cove Site 2, Dans Road
Figure 15: Data of water quality parameters for BRC2
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3.1.3 BRC3 Site BRC3 was located where Broad Cove River opens into Broad Cove. The water slows here as the freshwater meets the saltwater from the cove. The stream becomes thickly populated with seaweed, covering 80% of the stream base. Samples were taken 20 metres upstream of the bridge where the water is still flowing down towards the ocean. Ducks and fish were observed at this site of undetermined species.
Figure 16: Broad Cove Site 3, above St. Philip's Marina
Figure 17: Data of water quality parameters for BRC3
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3.2 Beachy Cove Brook System The Beachy Cove Brook system includes seven testing locations, some of which have been broken down into multiple sampling sites. This system includes pond run-ins from Olivers Pond, Mitchell's Pond North, Hughs Pond, Hogans Pond, and Beachy Cove Ponds. Some of these sites such as the Smiths Road sites were accessible down a Private Lane which we were given access to through contact with the owners of the land. All other sites in this system can be accessed from the main roads in the area.
Figure 18: Map of sites for Beachy Cove Brook System
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Figure 19: Graph of Beachy Cove nitrate values, comparing each day of sampling
Figure 20: Graph of Beachy Cove phosphate values, comparing each day of sampling
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Beachy Cove Phosphate, Outliers Excluded 250
200
150
100 Phosphate (ppb) Phosphate
50
0 BEC1 BEC2a BEC2b BEC2c BEC3 BEC4 BEC5 BEC6 BEC7 Sites
11-Jul 01-Aug 08-Aug
Figure 21: Graph of Beachy Cove phosphate values, outliers excluded, comparing each day of sampling
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3.2.1 BEC1 Site BEC1 was located on Bennetts Road. Samples were taken above the culvert. Sticklebacks and brown trout were regularly seen at this site.
Figure 22: Beachy Cove Site 1, Bennetts Road
3.013 0.155
Figure 23: Data for water quality parameters of BEC1
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3.2.2 BEC2 BEC2 was located on Smith’s Lane off Bennetts Road. Samples were collected directly above the culvert (BEC2b), at the inflow stream running into the collecting area above the culvert (BEC2a), and downstream at the run-in to Mitchells Pond (BEC2c).
Figure 24: Beachy Cove Site 2, Smiths Lane
In previous years (2017-2018) this site was filled with a dark brown particulate that was soft and smelled of sewage. This year the substance was absent, except for on August 8, when a brown sludge was noted coating the bottom of the collecting area, producing a strong vegetative smell when stirred. Algae was noted at all three sampling locations. Water starwort was present at BEC2a and BEC2b.
Figure 25: Brown sludge at Smiths Lane
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At BEC2c (pictured below), located at the run-in to Mitchell’s Pond, the water was covered in an oily sheen. Since this water is stagnant, it seems likely this sheen was just natural bog sheen, produced as a combination of bacteria and oxidized iron or manganese (Newfoundland & Labrador, Water Resources Management Division, n.d.).
Figure 26: Beachy Cove Site 2C, Mitchell's pond at Smith's Lane
0.166 0.176
Figure 27: Data of water quality parameters for BEC2A
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0.176 0.166
Figure 28: Data of water quality parameters for BEC2B
0.176 0.076
Figure 29: Data of water quality parameters for BEC2C
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3.2.3 BEC3 BEC3 was located on Hughs Pond Road where the water flows under the road from Mitchells Pond North into Hughs Pond. Samples were taken upstream of the culvert. Trout were noted at this location.
Figure 30: Beachy Cove Site 3, Hughs Pond Road
0.12 0.409
Figure 31: Data of water quality parameters for BEC3
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3.2.4 BEC4 BEC4 was located on Old Broad Cove, just above the run-in to Hughs Pond. Samples were taken upstream of the culvert. This sample site is densely populated with japanese knotweed.
Figure 10: Beachy Cove Site 4, Old Broad Cove Road
0.186 0.759
Figure 32: Data of water quality parameters for BEC4
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3.2.5 BEC5 BEC5 was located where Olivers Pond Road meets Old Broad Cove Road. The stream is a run-out from Olivers Pond and is sampled above the culvert. This sample site is fed bilaterally by ditch streams. Starwort is present at this site.
Figure 11: Beachy Cove Site 5, Olivers Pond Road
Figure 33: Data of water quality parameters for BEC5
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3.2.6 BEC6 BEC6 was located on Old Broad Cove Road near the new development on Prince George Road. A series of culverts transports the water under these two roads. Samples were collected below the bottom culvert.
Figure 34: Beachy Cove Site 6, across from Prince George Road
0.155 0.248
Figure 35: Data of water quality parameters for BEC6
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3.2.7 BEC7 BEC7 was located where Beachy Cove Brook feeds into Beachy Cove. The brook passes under the road in a culvert and tumbles in a waterfall down into the cove. Samples were collected above the culvert.
Figure 36: Beachy Cove Site 7, Beachy Cove Brook feeding into Beachy Cove culvert
5.19 1.304 Figure 37: Data of water quality parameters for BEC7
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3.3 Millers Pond System This system included 6 sampling locations throughout the Millers Pond watershed. This watershed eventually drains into Main River. The first location (MIP1) was a water collection system at the bottom of Windy Heights Farm, an active turf farm on Bauline Line Extension, and included 5 separate sample sites that were tested at various times throughout the summer. Since all these locations drain eventually into Millers Pond, they are of interest as potential contributors to the blue-green algae problem that has been observed since 2013.
Figure 38: Map of Millers Pond System
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Figure 39: Graph of Millers Pond nitrate values
Figure 40: Graph of Millers Pond phosphate values
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3.3.1 MIP1A This site was the first source of water found at the turf farm. It was a collecting point for water, forming a small pond at times of high water. Later in the summer, it dried to the point of no longer being a viable sampling site.
Figure 41: Millers Pond Site 1A, first pond at Windy Acres Farm
Figure 42: Data of water quality parameters for MIP1A
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3.3.2 MIP1B
MIP1b was located in a ditch across the road from MIP1a. Water has collected in this ditch and sits stagnant.
Figure 43: Millers Pond Site 1B
Figure 44: Data of water quality parameters for MIP1B
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3.3.3 MIP1C Further down the dirt road at the turf farm, a second, larger pond collects water. Samples were collected at this pond right through to the end of the summer, as it was large enough that it retained water even in dry periods. A significant amount of algae was noted in this pond.
Figure 45: Millers Pond Site 1C
Figure 46: Data of water quality parameters for MIP1C
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3.3.4 MIP1d Later in the summer, a small stream flowing under the dirt road via a culvert was noticed. This stream was passed by as it is covered with heavy vegetation. When it was noticed, it was because of the large amount of water starwort, which can be seen below.
Figure 47: Millers Pond Site 1D
Figure 48: Data for water quality parameters MIP1D
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3.3.5 MIP1e This stream is uphill from all the other turf farm sampling spots and runs down toward MIP1c. The Green Team was shown this stream by the turf farmer in mid-August. No photos are available for this site.
Figure 49: Data of water quality parameters for MIP1E
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3.3.6 MIP2 MIP2 was located at Voisey’s Brook Recreational Park, where Voisey’s Brook crosses under the road. Samples were taken upstream of the culvert. Water starwort was present at this site.
Figure 50: Millers Pond Site 2
5.099 0.1397 Figure 51: Data of water quality parameters for MIP2
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3.3.7 MIP3 MIP3 was located on Beaver Creek Road. At the end of this road, the water is still; samples were taken instead alongside the road, where the water moves at a faster rate. As can be seen in the photo below, the water here is densely populated by water starwort.
Figure 52: Millers Pond Site 3
0.492 0.246
Figure 53: Data of water quality parameters for MIP3
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3.3.8 MIP4 MIP4 was located where Clements Pond runs out under Bauline Line Extension. Samples were taken upstream of the culvert.
Figure 54: Millers Pond Site 4
0.303 0.224
Figure 55: Data of water quality parameters for MIP4
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3.3.9 MIP5 MIP5 was located where water from the Murrays Estate residential area runs into Millers Pond. This culvert carries water underground for some distance and since the opening point was unknown, at this location the team sampled downstream of the culvert. A sign is located at this area warning residents of the potential for blue-green algae. This spot was noted as an area of concern by 2017 and 2018 Green Teams.
Figure 56: Millers Pond Site 5
0.284 0.176 Figure 57: Data of water quality parameters for MIP5
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3.3.10 MIP6 MIP6 is located on Millers Road, where the water runs under the bridge. This water runs out from Millers Pond. Samples were taken upstream of the bridge.
Figure 58: Millers Pond Site 6
0.467 0.296
Figure 59: Data of water quality parameters for MIP6
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3.4 Murrays Pond System This system looks at the area surrounding Murrays Pond and Butlers Pond. This area eventually drains into Main River.
Figure 60: Map of Murrays Pond System
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Figure 61: Graph of Murrays Pond nitrate values
Figure 62: Graph of Murrays Pond phosphate values
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3.4.1 MUP1 MUP1 was located at the run-out of Butlers Pond. The water here drains into Murrays Pond. It passes through a cement structure of uncertain age or purpose, which is where samples were collected.
Figure 63: Murrays Pond Site 1
0.377 1.547
Figure 64: Data of water quality parameters for MUP1
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3.4.2 MUP2 MUP2 was located in the ditch on Drukens Lane. A culvert empties into this ditch, but it is uncertain where the water exiting this culvert comes from. Later in the summer, this ditch dried out and was no longer a viable sampling spot, but there still remained a thick, fuzzy layer of bright green algae.
Figure 65: Murrays Pond Site 2
4.05
Figure 66: Data of water quality parameters for MUP2
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3.4.3 MUP3
MUP3 was located on Ayre’s Lane, where water runs out of Murrays Pond and under the Lane through a culvert. Samples were collected above the culvert. A dam of uncertain origin or purpose was observed at this site; water appears to flow through it fairly unobstructed.
Figure 67: Murrays Pond Site 3
1.131 0.737
Figure 68: Data of water quality parameters for MUP3
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3.5 Nearys Pond Western Gully System This system is composed of three main sites as well as one test control site on the private land of Dick Whitaker. This system flows into Main River.
Figure 69: Map of Nearys Pond System
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Figure 70: Graph of Nearys Pond nitrate values
Figure 71: Graph of Nearys Pond phosphate values
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3.5.1 NEP1 NEP1 is located at the run-out of Nearys Pond. A culvert carries water under the road, however, all summer this culvert was dry or contained no flowing water, as can be seen in the photo below. Samples were taken above the culvert where Nearys Pond laps into the drain-out. Trout and sticklebacks were regularly seen at this location. On August 14, dead trout were washed up on the edge of the water.
Figure 72: Nearys Pond Site 1
Figure 73: Dead trout at NEP1
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Figure 74: Data of water quality parameters for NEP1
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3.5.2 NEP2 NEP2 was located in the wetland behind Mercers Road. There is a large collecting area for water here, pictured below. The filamentous algae seen below was observed in large quantities in the wetland. Feeding into this wetland is a deep, sluggish stream, which is where samples were collected.
Figure 75: Nearys Pond Site 2
Figure 76: Algae found at NEP2
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0.834 0.271
Figure 77: Data of water quality parameters for NEP2
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3.5.3 NEP3A NEP3A was located at the bottom of Western Gully, before it crosses Portugal Cove Road and feeds into Main River. There is a small waterfall here; samples were taken below it.
Figure 78: Nearys Pond Site 3A
1.22 0.284
Figure 79: Data of water quality parameters for Nep3A
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3.5.4 NEP3B The ditch along Portugal Cove Road runs into the NEP3 sample spot, and was regularly seen littered with refuse, so it was sampled as well.
Figure 80: Nearys Pond Site 3B
Figure 81: Data of water quality parameters for NEP3B
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3.5.5 NEP4 NEP4 was located in the small stream running behind the Whitaker private property. Since this site is considered relatively untouched by human impact, the data collected here may be viewed as a control.
Figure 82: Nearys Pond Site 4
Figure 83: Data for water quality parameters for NEP4
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3.6 Main River System This system includes three sites for testing along Main River after the Millers Pond, Murrays Pond, Nearys Pond, and Cemetery Blast Hole systems have fed into it (with the exception of MAR1, which is above the CBH system).
Figure 84: Map of Main River System
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Figure 85: Graph of Main River nitrate values
Figure 86: Graph of Main River phosphate values
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3.6.1 MAR1 MAR1 was located on Main River after Western Gully has fed into it. The first time this location was sampled, the Team walked along Western Gully to find the connecting point and sampled directly below it. A hose was seen in the water at this sample site; its origin point is unknown. On subsequent sample dates, the team accessed this site 10 metres downstream from the original access point, where Main River runs directly beside Portugal Cove Road and is easier to reach.
Figure 87: Main River Site 1
1.31 1.115
Figure 88: Data of water quality parameters for MAR1
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3.6.2 MAR2 MAR2 was located downstream of the Cemetery Blast Hole run-in, where Main River crosses Mitchells Road. The river runs through private property at this location; the Green Team talked to the residents and left information on doors before accessing the site. Samples were collected upstream of the bridge.
Figure 89: Main River Site 2
0.87 1.22
Figure 90: Data of water quality parameters for MAR2
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3.6.3 MAR3 MAR3 was located at the Portugal Cove ferry waterfall, where Main River tumbles down a waterfall before entering the cove. Samples were taken at the bottom of the waterfall. Due to the strong current at this location, the Team was not able to obtain some depth/width/flow rate data.
Figure 91: Main River Site 3
0.755 1.158
Figure 92: Data of water quality parameters for MAR3
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3.7 Cemetery Road Blast Hole System The Blast Hole Ponds are a set of three interconnected ponds which can be reached by heading up to the top of Anglican Cemetery road and continuing to walk up the dirt road towards the system. These ponds run down into the Main River system which continues out into Portugal Cove and Conception Bay. Blast Hole Ponds are part of a protected watershed in the land use planning for the area.
Figure 93: Map of Cemetery Road Blast Hole System
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Figure 94: Graph of Cemetery Road Blast Hole nitrate values
Figure 95: Graph of Cemetery Road Blast Hole phosphate values
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3.7.1 CBH1A CBH1a was located at the run-out of the bottom Blast Hole Pond, located near the top of the dirt road. The water runs under the road through a culvert; samples were collected above the culvert.
Figure 96: Cemetery Road Blast Hole Site 1A
Figure 97: Data of water quality parameters for CBH1A
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3.7.2 CBH1B CBH1b was located further south on a dirt road, where a wetland drains under the road through a culvert. Samples were collected above the culvert.
Figure 98: Cemetery Road Blast Hole Site 1B
Figure 99: Data of water quality parameters for CBH1B
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3.7.3 CBH1C CBH1c was located at the point were the cumulative Blast Hole drainage stream comes closest to the dirt road as it runs south along it.
Figure 100: Cemetery Road Blast Hole Site 1C
Figure 101: Data of water quality parameters for CBH1C
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Between CBH1b and CBH1c, the water runs through a network of ditches, streams, and wetlands. Any stagnant water in this area was mixed with a bright orange-brown slime and sometimes an iridescent sheen on top of the water. This could be indicative of iron bacteria, bacteria found in soil and water that thrive in areas where ferrous iron is present (Government of Newfoundland and Labrador, Water Resources Management Division, n.d.).
Figure 102: Slime and sheen found at CBH1B&C
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3.7.4 CBH2 CBH2 was located at the bottom of Anglican Cemetery Road, where Main River runs under a bridge across the road. This sampling spot was chosen because it was where the water was most obviously accessible on Anglican Cemetery Road. However, it was later realized that this sampling location is actually on Main River just upstream of the CBH run-in. The data is left here since it was collected as a set with the other CBH samples.
Figure 103: Cemetery Road Blast Hole Site 2
1.158 0.636
Figure 104: Data of water quality parameters for CBH2
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4.0 Sources of Error Throughout the course of our sampling and testing periods, there were sources of error which are attributed to the time period of the project, possible inaccuracies with equipment as well as some river technician techniques which have taken time to acquire. Many of the errors which we have come across have been attributed to the short time scale of the project.
Some challenges with the portable pH meter occurred with extremely varied results. This error was rectified when pH results began being only recorded from the analog pH meter. The last results from the portable pH meter were from July 26th, 2019.
A systematic error encountered was the possibility of parallax error in the reading of widths and depths of water systems. When testing sites in the field, there were times when the angle of a reading was a challenge, or times when strong currents reduced the accuracy of a metre stick depth reading.
On July 18th, 2019, our frozen caffeine samples thawed when the freezer was unknowingly turned off. It is not known how long the samples were sitting thawed, but it was most likely overnight. The effect this will have on the sampling is uncertain, but the team contacted Geoff Whiteway at the Marine Institute and received the go-ahead to keep the samples for testing rather than recollecting them.
There were also four samples which will not be paired with bacterial sampling results as the samples were lost and had to be replaced at a later date. The high water MUP3 and low water MAR2 samples leaked through their plastic bags. The high water MIP3 and MIP6 samples simply went missing from the freezer.
In our testing of temperature, for the first few weeks we had been averaging the temperature readings from both the dissolved oxygen meter and the portable pH meter. After July 26th, 2019, all readings came solely from our dissolved oxygen meter as we stopped bringing our portable pH meter out in the field.
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5.0 Discussion
5.1 Phosphate
Figure 105: Map of highest phosphate for each site Over the course of the summer, the phosphate values gathered were fairly high across all
systems. As seen previously in Table 2, problems can start occurring with phosphorus amounts
of 35 ppb, and become even worse once becoming greater than 100 ppm. While some samples
obtained over the summer showed very low or zero phosphorus, almost every site yielded at least
one sample reading greater than 35 ppb, and all system averages were over 35 ppb, as seen in the
table below. However, it should be noted that our sample set was relatively small, and we
obtained a few extremely high results that heavily pulled our averages up. These outliers were
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removed from the graphs in the results section to permit a picture of the data without the skew of
the outliers.
Figure 106: Average phosphate values
The colorimeter used could accurately measure between 0 - 3000 ppb, and there were multiple areas were the readings were over this limit. These readings occurred at Cemetery Road
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Blast Hole (last site of the run out of the ponds) and the first and last sites at Smiths Road. While these sites had the highest readings, the accuracy of these readings cannot be guaranteed past 3000 ppb, and future testing should be done at these sites for clarification. All sites which yielded results higher than 35 ppm should continue to be monitored to identify trends, or determine if the results were a one time occurrence. This is important since many of our sample sites exhibited a wide range of phosphate values, with the water going from “clean” to excessively nutrient-polluted. Each sample site was tested three times; more testing is needed to determine patterns. These high phosphate values could be the result of many factors, such as fertilizer runoff, human and animal waste or cleaning materials. While these can be difficult to narrow down for each site, the presence of high E. Coli values with the high phosphate values on Smiths Lane could lead people to think it may be the result of human or animal waste. Further testing to create trends would be very helpful to narrow down the direct cause. The caffeine analysis may also help pinpoint pollution sources. As mentioned previously, high phosphate values could result in algal blooms, eutrophication, and general waterway health deterioration, which is why the average of high values across PCSP is a cause for concern. The monitoring of these phosphate values should be continued.
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5.2 Nitrate
The nitrate levels observed throughout PCSP over the course of the summer were low. Every sample tested was less than 1 ppm, well under the Canadian guideline of 3 ppm. Many sites gave results of 0 ppm or have averages close to 0 ppm, and since the error range of the colorimeter for the nitrate test is 0.10 ppm, any result less than 0.10 ppm cannot be statistically distinguished from a 0.
Figure 107: Table of nitrate averages
The highest nitrate results came from the ditch in Drukens Lane (MUP2). Since it is uncertain where the culvert feeding this ditch is coming from, it is difficult to determine a source for these nitrates. The next highest results came from the Nearys Pond system, but again, even these results were very low and well within guideline range. Other spots that may have been
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expected to be high, such as those directly below the turf farm (MIP1), produced consistently negligible nitrate levels.
When considering the blue-green algae blooms that have been present in Millers Pond, it should be noted that blue-green algae have nitrogen-fixing capabilities, meaning they can convert atmospheric nitrogen into nitrates for their use. This would mean that nitrates are not their limiting nutrient, and low nitrate levels will not restrict a blue-green algae bloom. For this reason, phosphate levels must also be monitored.
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5.3 E. Coli
Figure 108: E. coli table
The Newfoundland and Labrador guideline for untreated recreational waters is <100 E. Coli/100 mL, as indicated to the Green Team by the public health laboratory. Every sample site that returned an E. Coli count above this limit is listed in this table, along with the E. Coli count obtained at each site’s second sampling. In every case, the high counts occurred at a period of high water following heavy precipitation (for exact precipitation values, see Appendix A). This was expected, since precipitation runoff will pick up pollutants and bring them into the waterways. The CBH2 result, collected on the same day as the MAR system results, is a logical inclusion given that the CBH2 sample site location was more a part of the MAR system than the CBH system.
The Government of Canada's Guidelines for Canadian Recreational Quality (2012) recommend a single sample maximum concentration of <400 E. Coli/100 mL for recreational waters used for primary contact activities (e.g. swimming), or, when taking multiple samples at the same site, an average maximum concentration of <200 E.Coli/100 mL (over at least 5 samples). For secondary contact activities (e.g. boating, fishing), this limit is multiplied five-fold for a guideline for an average concentration of <1000 E. coli/100 mL.
To interpret the E. Coli results meaningfully, it is important to know how and why the water at each of these sites may be accessed. None of these sites are likely to be used for primary contact activities such as swimming, since they are small streams in inconvenient locations. The
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Smiths Lane sites are directly upstream of Mitchells Pond which is used recreationally, however, the run-in to Mitchells Pond was also tested at the same time and returned an E. Coli count of 41/100 mL.
Since E. Coli is present in both human and animal feces, it is not possible to determine from this data whether the polluting factor is coming from an animal source or a human problem such as a leaking septic field. For this reason, caffeine samples were collected at the same time as the E. Coli samples. The presence of caffeine would definitively point to a human source (although the absence of detectable caffeine would not rule out a human source).
5.5 Dissolved Oxygen
Figure 109: Dissolved Oxygen Averages
The majority of the dissolved oxygen values obtained throughout the summer fell between 5 mg/l at a concentration above 50% to 8.0 mg/l at a concentration of 120%. Sites with very low dissolved oxygen included the turf farm ponds, the Nearys Pond wetland, and the Drukens Lane ditch. All of these locations were stagnant water with thick vegetation and/or a heavy algal presence, and low oxygen or anoxic environments were expected. These low oxygen
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locations would not support fish or other aquatic animals since, as mentioned previously, a minimum of 6.5 mg/L of dissolved oxygen is preferred for supporting aquatic life in coldwater ecosystems.
5.6 pH The data collected on pH at each sample site can be found in Appendix A. Due to the technical difficulties with our handheld pH meter and the likely consequent error margin, an in- depth analysis of the pH values gathered over the summer is inappropriate. However, once the team switched to the analog pH meter and began getting more reliable results, the data fell into a predictable range within the average pH for Newfoundland waters given by the Government of NL, which is 5.3 - 8.0. (Water Resources Atlas of Newfoundland, 1992).
5.7 Temperature There was no found significant correlation between temperature and any of our lab tested factors. Samples which were found to have high results for nitrates, phosphate or E. Coli did not always correlate with any specific temperature or range in comparison to samples in other sites or samples on other days.
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5.0 Conclusions & Recommendations The data gathered this summer continues to form a baseline for PCSP. A number of sites were identified as areas of concern.
BEC2 produced our highest phosphate results at 6869 ppb and our highest E. Coli results at 426/100 mL. These high results were not consistently seen with repeat testing, however, since BEC2 was also an area of concern in 2016 and 2017, we would strongly recommend this site be subjected to future testing. More frequent testing (weekly or more) would help with interpreting the problem at this site.
MUP2 on Drukens Lane also returned high phosphate at 512 ppb and 383 ppb. It returned high nitrate results (0.23 ppm and 0.71 ppm) in comparison with the rest of our samples, but these results are still well below Canadian guidelines.This site was visually and olfactorily our most unpleasant testing site but E. coli results were only 10/100 mL. Testing at this site was limited because the site dried up; more testing in the future should be done when water is present in this ditch.
MIP1, the turf farm off Bauline Line Extension that runs into the Millers Pond system, was a major area of interest since it is a large agricultural area and could have a significant influence on the Millers Pond waterways. These sample sites tested at the turf farm were mostly low or unconcerning across all parameters, with the exception of high phosphate results at MIP1b (1216 ppb, 308 ppb, and 513 ppb) and MIP1d (3791 ppb and 3711 ppb). MIP1b was a stagnant ditch. MIP1d is of greater concern since this stream was actively flowing. This small stream was only tested twice since it was discovered late in the summer; the stream would be a useful focus of future work.
CBH1, the Cemetery Road Blast Hole locations above the end of the dirt road, returned uniformly clean results the first time they were sampled, but very high phosphate results (1933 ppb, 1398 ppb, and 3631 ppb) on another sampling date. Accessing these sites requires a bit of walking which restricted the frequency of their assessment. More testing should be done in these locations.
Overall trends for the PCSP waterways showed uniformly low nitrate results, uniformly high phosphate results, and concerning E. Coli counts at a select number of sites. From a
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municipal council perspective many areas are of no concern. Those areas that do represent some concern are highlighted above and should be subjected to further investigation and possible remediation.
Finally, as mentioned throughout this report, the caffeine samples collected this summer should be analyzed to narrow down the direct source of contaminants in the concerning sample sites. Without the caffeine results, sources of pollution (specifically, whether contaminants are due to human impact) may only be speculated.
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OxyGuard International. (n.d.). OxyGuard Handy Polaris. Retrieved from http://www.oxyguard.dk/wp-content/uploads/2014/08/H01P-handy-Polaris-brochure-GB- 2014-041.pdf Rae, J. (2004) The Colonization Response of Lotic Chironomid Larvae to Substrate Size and Heterogeneity. Retrieved from: https://search-proquest-com.qe2a- proxy.mun.ca/docview/821215096/fulltextPDF/AD42B8B8181E426FPQ/1?accountid=1 2378 Rideau Valley Conservation Authority. (2016). Algae and aquatic plant educational manual. Retrieved from http://www.southfrontenac.net/en/town-hall/resources/Algae-Manual- Concise-Final.pdf Rideout, P. (2016, March). Blue-green algae monitoring summary report. Retrieved from Newfoundland and Labrador Municipal Affairs and Environment: https://mae.gov.nl.ca/waterres/quality/background/bga_reports/BGA_2007_2015_SUM MARY_REPORT.pdf Rideout, P. (2016, December). Blue-green algae monitoring 2016 report. Retrieved from Newfoundland and Labrador Municipal Affairs and Environment: https://mae.gov.nl.ca/waterres/quality/background/bga_reports/BGA_2016_REPORT.pdf Rideout, P. (2017, December). Blue-green algae monitoring 2017 report. Retrieved from Newfoundland and Labrador Municipal Affairs and Environment: https://mae.gov.nl.ca/waterres/quality/background/bga_reports/BGA_2017_REPORT.pdf Rideout, P. (2018). Blue-green algae monitoring in Newfoundland and Labrador: 2018 Annual report. Retrieved from Newfoundland and Labrador Municipal Affairs Environment website: https://www.mae.gov.nl.ca/waterres/quality/background/bga_reports/BGA_2018_REPO RT.pdf Royal Horticultural Society (2019). Pond Algae. Retrieved from Royal Horticultural Society Website: https://www.rhs.org.uk/advice/profile?pid=162 Shilla, D. J. & Shilla, D. A. (2012). Effects of riparian vegetation and bottom substrate on macroinvertebrate communities at selected sites in the Otara Creek, New Zealand. Journal of Integrative Environmental Sciences, 9(3), 131-150. doi: 10.1080/1943815X.2012.709868
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Statistics Canada. 2017. Portugal Cove-St. Philip's, T [Census subdivision], Newfoundland and Labrador and Newfoundland and Labrador [Province] (table). Census Profile. 2016 Census. Statistics Canada Catalogue no. 98-316-X2016001. Ottawa. Released November 29, 2017. https://www12.statcan.gc.ca/census-recensement/2016/dp-pd/prof/index.cfm?Lang=E (accessed August 23, 2019). Thermo Electron Corporation. (2003). Orion pH Meter: Instruction Manual. Retrieved from https://archive-resources.coleparmer.com/Manual_pdfs/58809-10%20manual.pdf United States Environmental Protection Agency. (2012, March 6). 5.1 Stream flow. Retrieved from https://archive.epa.gov/water/archive/web/html/vms51.html Water Resources Atlas of Newfoundland. (1992). Surface Water Quality PDF. Retrieved from https://www.canal.gov.nl.ca/reports/Water_Resources_Atlas/Water_Resources_Atlas_of_ Newfoundland_1992_04_SURFACE_WATER_QUALITY.pdf Watercenter.org. (n.d.). Water temperature influences in rivers and streams. Retrieved from http://www.watercenter.org/physical-water-quality-parameters/water-temperature/water- temperature-ranges-in-rivers-and-streams/ Weiner, E.R. (2008). Applications of environmental aquatic chemistry: A practical guide (2nd ed.). Boca Raton, FL: CRC Press, Taylor and Francis Group.
Page 97 of 97 Page 130 of 139 REPORT Protective Services Committee Meeting Monday, December 16, 2019 Town Hall, 4:00 PM
Present Johnny Hanlon, Councillor Tina Neary, Councillor Fred Hollett, Co-Chief Heather Coughlan, Employee & Public Relations Admin. Jim Page, Commissionaire Carol McDonald, Mayor
Absent W/Notice Dave Bartlett, Councillor
Also Present
1. COMMISSIONAIRES 1.1 Municipal Enforcement • Abandoned car on Oak terrace was ticketed twice and all investigation materials have been documented. Since ticketing, the vehicle has been moved from the road and relocated on the property. • MEO investigated suspicious female in vicinity of White Ash Drive, reportedly checking parked cars. Patrols were increased and no further activity reported. Residents are reminded to lock their vehicles at night as this kind of activity increases this time of year. • Winter parking ban is in effect and tickets have been issued.
2. FES UPDATES 2.1 Total Responses 9 total responses since the last Committee meeting on December 4th: 3 medical 1 commercial false alarm 1 carbon monoxide alarm 1 chimney fire 1 road traffic accident 1 odor removal 1 residential false alarm
Page 1 of 2 Page 131 of 139 Protective Services Committee December 16, 2019
2.2 Training Dec. 2 - Cold Water Rescue, Theory Dec. 9 - Ice Rescue, Theory
2.3 Other Activity • The Fire Department participated in the Annual Christmas parade on December 8th. • 83 burning permits have been issued to date • Fire Dept. Adult Christmas Social was held on Dec. 13th • Fire Dept. Children's Christmas Party was held on Dec. 14th • Final training night for 2019 is Dec. 16th • Crew arrangements have been made for coverage and equipment checks during the holidays • Chiefs have been requested to do an interview with VOCM regarding Consumer Fireworks, should be scheduled this week.
3. OTHER BUSINESS 3.1 Portugal Cove Road - Roses Lane A recent FES / 911 call to the residence at 1924 Portugal Cove Road has brought to light the safety issue with finding this particular civic address. It is not recognized in Google and emergency crews had a hard time finding the actual location. The Committee proposes changing the civic address to one on Roses Lane which is already recognized in the system. The homeowner has been in discussion with the Town and is willing to make this change.
Page 2 of 2 Page 132 of 139 REPORT Administration and Finance Committee Report Via email
Present Jeff Laham, Deputy Mayor Darryl J. Harding, Councillor Madonna Stewart-Sharpe, Councillor Claudine Murray, Town Clerk
Absent W/Notice
Also Present
1. FINANCE 1.1. Accounts for Payment AFP Dec 18 2019REVISED Redacted - Cheq Register Dec 18 2019
Motion Committee recommends Council approve payment of regular accounts in the amount of $57,948.21, and capital accounts in the amount of $7,174.85, for a total of $65,123.06.
2. CORRESPONDENCE 2.1. Municipal Assessment Agency Committee has MAA correspondence outlining a change to their Supplemental Roll policy; property value changes of less than $5,000 will no longer be shown on the supplemental roll, only the annual roll. MAA_Supplemental Notice Level
Page 1 of 5 Page 133 of 139 Accounts for Payment - Dec 18, 2019
REGULAR ACCOUNTS: 32279 11/30/2019 Commissionaires $ 5,152.00 Security Nov17-Nov30
2020 10/31/2019 Procom Data Services Inc. $ 31,495.68 2020 TownSuite software support
255570 11/28/2019 Weirs Construction Ltd. $ 21,300.53 Winter sand
Total: $ 57,948.21
CAPITAL ACCOUNTS: G410439 11/25/2019 Wood Environment & Infrastructure Solutions $ 7,174.85 Tolt Rd project Total: $ 7,174.85
GRAND TOTAL: $ 65,123.06
Page 2 of 5 Page 134 of 139 Town of Portugal Cove-St.Philips BNK1 - BNS CURRENT ACCT Cheques from 000001 to 000001 dated between 12/04/2019 and 12/16/2019
CHEQUE REGISTER
Printed: 11:20:54AM 12/16/2019 Page 1 of 2
Number Issued Amount SC Status Status Date 050973 12/06/2019 AIM Network 230.00 A/P OUT-STD 12/06/2019 520 registration AM conf. - balance due 230.00 050974 12/06/2019 Big Erics Inc. 13.27 A/P OUT-STD 12/06/2019 211589 rec center cleaning supplies 13.27 050975 12/06/2019 Blue Oceans Satellite Systems Inc. 767.08 A/P OUT-STD 12/06/2019 17739 AVL Nov19 767.08 050976 12/06/2019 Complete Transport Services 3,362.55 A/P OUT-STD 12/06/2019 41972 installation of powered step on rescue crew compartment 3,362.55 050977 12/06/2019 Dave Gulliver Cabs Ltd. 460.00 A/P OUT-STD 12/06/2019 84743 Tree Lighting busing 460.00 050979 12/06/2019 Eastern Medical Supplies Ltd. 1,268.11 A/P OUT-STD 12/06/2019 0000315074 medical supplies - FD 90.85 0000341099 medical supplies & 2 automatic BP cuffs 1,177.26 050980 12/06/2019 Frederick Hollett 1,207.50 A/P OUT-STD 12/06/2019 Nov24-30 FD consultations Nov24-30 1,207.50 050981 12/06/2019 Full Steam Cleaning Services 575.00 A/P OUT-STD 12/06/2019 33229 hood cleaning - rec center 575.00 050982 12/06/2019 GFL Environmental Inc. 76.60 A/P OUT-STD 12/06/2019 E60000099557 paper recycling 76.60 050983 12/06/2019 Heather Coughlan 178.25 A/P OUT-STD 12/06/2019 Nov19 cell nov19 51.75 Oct19 Cell oct19 51.75 Sep19 Cells Sep19 74.75 050984 12/06/2019 Janet Pack 600.00 A/P OUT-STD 12/06/2019 Oct-Nov Tabata/Zumba classes Oct23-Nov27 600.00 050986 12/06/2019 Kmurley 140.00 A/P OUT-STD 12/06/2019 I191205191 radio rental - Xmas events 140.00
050987 12/06/2019 Krista Holden 400.00 A/P OUT-STD 12/06/2019 Nov/Dec19 adult fitness Nov & Dec 400.00 050988 12/06/2019 McElhanney Surveys (NL) Ltd. 1,265.00 A/P OUT-STD 12/06/2019 3711 123769 survey - fitzgerald place 1,265.00 050989 12/06/2019 Murray's Garden Centre & 189.72 A/P OUT-STD 12/06/2019 12553 pointsettas 189.72 050990 12/06/2019 Newfoundland Exchequer 86.25 A/P OUT-STD 12/06/2019 WWExamBJ wwtp training course exam fee 86.25 050991 12/06/2019 Parts for Trucks 1,398.68 A/P OUT-STD 12/06/2019 40452188-00 pin press 99.56 40454874-00 gate sensor for unit 54 1,299.12 050992 12/06/2019 Pat Burton 1,400.00 A/P OUT-STD 12/06/2019 16 Meals - annual social 1,400.00 050993 12/06/2019 Peoples Optical 319.00 A/P OUT-STD 12/06/2019 51488 replace firefighter Clements eyeglasses 319.00 050994 12/06/2019 Pik-Fast Express Inc. 27.60 A/P OUT-STD 12/06/2019 DC-3290 courier service 27.60
050995 12/06/2019 Princess Auto Ltd. 233.74 A/P OUT-STD 12/06/2019 1511281 3/8 air rachet, 3lb hammer, quick couplers 78.51 1516724 Fuel Nozzle (Damien) (Unit72) 74.74
* - Partial payment was made on Invoice Page** - Name 3 on of Check 5 was modified Page 135 of 139 Town of Portugal Cove-St.Philips BNK1 - BNS CURRENT ACCT Cheques from 000001 to 000001 dated between 12/04/2019 and 12/16/2019
CHEQUE REGISTER
Printed: 11:20:54AM 12/16/2019 Page 2 of 2
Number Issued Amount SC Status Status Date 1517893 Thermal gun 80.49 050996 12/06/2019 Rachel Moss 320.00 A/P OUT-STD 12/06/2019 Nov4-6 Tutoring Nov4-27 320.00 050997 12/06/2019 Richard Murphy 1,466.25 A/P OUT-STD 12/06/2019 Nov25-Dec1 FD Consultations Nov25-Dec1 1,466.25 050998 12/06/2019 Staples (#434) 65.83 A/P OUT-STD 12/06/2019 2629526 Flip chart, Index cards (3), permanent markers, certificate holders65.83 050999 12/06/2019 Stephanie Tucker 8.00 A/P OUT-STD 12/06/2019 Nov28 Mileage - Nov28 8.00 051000 12/06/2019 Stewart McKelvey 362.83 A/P OUT-STD 12/06/2019 90778595 Imperial Contract 362.83 051001 12/06/2019 Stingray Radio 724.50 A/P OUT-STD 12/06/2019 352928-1 Tree lighting radio ads 362.25 352935-1 Tree lighting radio ads-Hits FM 362.25 051002 12/06/2019 Telelink Call Centre 402.50 A/P OUT-STD 12/06/2019 C9139-1912 phone answering service 402.50 051003 12/06/2019 VitalAire 237.18 A/P OUT-STD 12/06/2019 3349791 replace 4 empty oxygen cylinders 237.18 051004 12/06/2019 Windco Enterprises 218.50 A/P OUT-STD 12/06/2019 20191683 install and remove fire prevention banners @ FD 218.50 051005 12/06/2019 Tax Administration Division 4,107.46 A/P OUT-STD 12/06/2019 Nov19 HAPSET Nov19 4,107.46 051006 12/06/2019 CIBC Mellon 11,963.50 A/P OUT-STD 12/06/2019 Nov19 Pension Contr Nov19 11,963.50 051007 12/06/2019 CIBC Mellon 9,570.80 G/L OUT-STD 12/06/2019 051008 12/06/2019 N.A.P.E. 1,644.00 G/L OUT-STD 12/06/2019 051009 12/06/2019 1,284.27 G/L OUT-STD 12/06/2019 051010 12/06/2019 Northeast Avalon Atom A Team 150.00 A/P OUT-STD 12/06/2019 ** 2019-354 Northeast Eagles Atom A Team 150.00 051011 12/06/2019 Tanya Holden 200.00 A/P OUT-STD 12/06/2019 ** 2019-357 Team Perry Curling Prov Tournament 200.00 051012 12/06/2019 Sherilee Chambers 275.00 A/P OUT-STD 12/06/2019 ** 2019-355/356 Northeast Eagles Peewee B & C 275.00 051013 12/06/2019 Beachy Cove Elementary 250.00 A/P OUT-STD 12/06/2019 ** 2019-358 Beachy Cove Elementary Grade Three Trip 250.00 051014 12/06/2019 20.00 A/R OUT-STD 12/06/2019 051015 12/06/2019 400.00 A/R OUT-STD 12/06/2019 051016 12/06/2019 1,400.00 A/R OUT-STD 12/06/2019 051025 12/11/2019 288.00 G/L OUT-STD 12/11/2019 051098 12/12/2019 Director of Support Enforcement 905.02 G/L OUT-STD 12/12/2019
Cheque Totals Issued: 50,461.99 Void: 0.00
Total Cheques Generated: 50,461.99
Total # of Cheques Listed: 44
* - Partial payment was made on Invoice Page** - Name 4 on of Check 5 was modified Page 136 of 139
Headquarters 75 O’Leary Avenue, St. John’s, NL A1B 2C9 Memo Tel: 709-724-1532 Fax: 709-724-1531
To: Client Municipalities
From: Sean G. Martin, Executive Director/CEO
CC: Board of Directors, MAA
Date: December 16, 2019
Re: Supplemental Notice Level
The Municipal Assessment Agency’s Board of Directors has approved a change in our supplemental policy. Currently, the Agency applies a minimum value of $2,500 to supplemental assessments. Effective January 1, 2020, the Agency will not produce supplemental notices where the change in value is less than $5,000. Only supplemental notices and rolls will be impacted by this change.
Supplemental assessments are issued when there is a revision or deletion to a property, such as new construction, renovations or demolitions. Please note that the Agency still collects the data and updates the affected parcel, and the value is changed for the annual roll in June.
The Agency will continue to complete all changes submitted by municipalities regardless of the value and report them on the annual roll. This change coincides with the move to annual valuation updates.
We kindly ask that municipalities continue to regularly submit all property changes. We will update our database and report the changes on the annual roll. When the change in value is greater than $5,000, we will also report the change on a supplemental roll, subject to the policy of your municipality.
If you have any questions, please call our offices at 1-877-777-2807 and our staff will be pleased to assist you.
Page 5 of 5 Page 137 of 139 Council Correspondence for December 9, 2019 to January 3, 2020
RECEIVED CONTRIBUTOR REGARDING DISTRIBUTION Canadian Wireless Telecommunications Recycle My Cell in Newfoundland and 12-12-19 Association Labrador EDMC cmte Commercial Vehicle Inspection 17-12-19 Fire Services Division Requirements and Insurance PS cmte
Page 138 of 139 SCHEDULE OF MEETINGS (2020)
January February March S M T W T F S S M T W T F S S M T W T F S
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31 July August September S M T W T F S S M T W T F S S M T W T F S
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October November December S M T W T F S S M T W T F S S M T W T F S
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2021 Committee meetings commence on January 11th 2021 Council meetings commence on January 5th
Holidays observed on the following days (office closed): March 16 - St. Patrick’s Day July 1 - Canada Day November 11 - Remembrance Day April 10 - Good Friday July 13 - Orangemen’s Day December 24 - Christmas Eve April 20 - St. George’s Day August 5 - Civic Holiday (Tentative date) December 25 - Christmas Day May 18 - Victoria Day Sept. 7 - Labour Day December 28 - Boxing Day (Observed) June 22 - Discovery Day October 12 - Thanksgiving Day December 31 - New Year’s Eve Page 139 of 139