AGENDA Regular Public Council - Agenda Package Meeting Tuesday, January 7, 2020 Town Hall - Council Chambers, 7:00 PM 1. CALL OF MEETING TO ORDER 2. ADOPTION OF AGENDA 3. DELEGATIONS/PRESENTATIONS - 4. ADOPTION OF MINUTES 2019 Merry and Bright Winners Thank you to Deputy Chief Eddie Sharpe 4.1 Adoption of the Regular Public Council Minutes for December 10, 2019 Regular Public Council_ Minutes - 10 Dec 2019 - Minutes (2) Draft amended 4.2 ADOPTION OF MINUTES Adoption of the Special Public Council Minutes for December 19, 2019 Special Public Council_ Minutes - 19 Dec 2019 - Minutes DRAFT 5. BUSINESS ARISING FROM MINUTES 6. COMMITTEE REPORTS PLANNING & DEVELOPMENT COMMITTEE - Councillor Harding 1. Report Planning & Development Committee - 17 Dec 2019 - Minutes - Pdf RECREATION & COMMUNITY SERVICES - Councillor Stewart Sharpe 1. Report Recreation/Community Services Committee - 02 Jan 2020 - Minutes - Pdf PUBLIC WORKS - Councillor Bartlett No meeting held ECONOMIC DEVELOPMENT, MARKETING, COMMUNICATIONS AND TOURISM - Councillor Neary 1. Report Page 1 of 139 Economic Development, Marketing, Communications, and Tourism Committee - 16 Dec 2019 - Minutes - Pdf PROTECTIVE SERVICES - Councillor Hanlon 1. Report Protective Services Committee - 16 Dec 2019 - Minutes - Pdf ADMINISTRATION AND FINANCE - Deputy Mayor Laham 1. Report Administration and Finance Committee - 18 Dec 2019 - Minutes - Pdf 7. CORRESPONDENCE 7.1 Report Council Correspondence 8. NEW/GENERAL/UNFINISHED BUSINESS 8.1 2020 Schedule of Regular Council Meetings For adoption - Deputy Mayor Laham Schedule of Meetings 2020 9. AGENDA ITEMS/NOTICE OF MOTIONS ETC. 10. ADJOURNMENT Page 2 of 139 Amended DRAFT MINUTES Regular Public Council: Minutes Tuesday, December 10, 2019 Town Hall - Council Chambers, 7:00 PM Present Carol McDonald, Mayor Jeff Laham, Deputy Mayor Dave Bartlett, Councillor Johnny Hanlon, Councillor Darryl J. Harding, Councillor Tina Neary, Councillor Madonna Stewart-Sharpe, Councillor Also Present Tony Pollard, CAO/Director of Financial Operations Nicole Clark, Director of Recreation and Community Services Charlie Hamlyn, Director of Public Works Jeff Lawlor, Director of Economic Development, Marketing and Communications Claudine Murray, Town Clerk Les Spurrell, Planning & Development Coordinator 1. CALL OF MEETING TO ORDER 1.1 CALL OF MEETING TO ORDER Mayor McDonald called the meeting to order and welcomed a gallery of 5 persons. 2. ADOPTION OF AGENDA 2.1 ADOPTION OF AGENDA Adoption of Agenda for December 10, 2019. Motion 2019-363 Moved by Dave Bartlett; Seconded by Johnny Hanlon Resolved that the December 10, 2019 Agenda be adopted as presented. CARRIED. Unanimously 3. DELEGATIONS/PRESENTATIONS None for this meeting. Page 3 of 139 Regular Public Council: Minutes December 10, 2019 4. ADOPTION OF MINUTES ADOPTION OF MINUTES Adoption of Minutes for November 26, 2019 Motion 2019-364 Moved by Johnny Hanlon; Seconded by Tina Neary Resolved that the Minutes of November 26, 2019 be adopted as presented. CARRIED. Unanimously 5. BUSINESS ARISING FROM MINUTES 5.1 CAO Report Reminder to everyone about the boil water advisory presently ongoing and we hope to have that finished by the end of the week. They are precautionary in nature although we don’t say that because we still want people to make sure that they do follow the boil water orders. We managed to pass the first time around and through consultation with Service NL, they advised that we should put a boil water order in effect on an ongoing basis rather than try to quarantine parts of the town, we decided to do a town-wide one as we deal with some meters on this side of town and Portugal Cove side of town during this week. The tree lighting, parade and Christmas events were a great success over the week and I just want to say a great big Thank You to all who organized the events and participated in. Especially all involved in volunteers and the fire department continuing efforts to ensure we have a great fireworks around the tree lighting. And thanks to Brookside Intermediate for the use of their cafeteria for the Breakfast with Santa. The negotiations that were ongoing with the union did not take place this month at all. They were cancelled for a number of reasons. We cancelled one and the bargaining unit cancelled the other two. So we won’t start until the new year. The budget consultations info will be forthcoming hopefully after a meeting that myself and the Mayor have with the Minister tomorrow. After that we will know which direction we are taking and hopefully we’ll get information out in time so that folks will be able to avail of a public consultation or public information session prior to our adoption of the budget for 2020. So more to come and we apologize on the latest in this. I guess it’s just the way things happen to work out this year and some minor complications. We will manage to get through that and all will be good for sure. This potentially the last public Council meeting for the year although we may have a special meeting to adopt the budget if we so go down that road. So I just want to say thanks to Council for all their support throughout the year. I certainly appreciate working with everybody. It may not always be easy and we don’t always necessarily Page 4 of 139 Regular Public Council: Minutes December 10, 2019 agree but I think at the end of the day we manage to get the job done without being at each other’s throats; at least too much anyway. And thanks to staff for their assistance throughout the year. I certainly appreciate that. And personally I want to wish all the residents and staff and Council a Merry Christmas and a Happy New Year. I hope that the holidays are good to everybody and I hope that everyone is safe around their planning and their travel to and from. 6. COMMITTEE REPORTS PLANNING & DEVELOPMENT COMMITTEE - COUNCILLOR HARDING Minutes of December 3, 2019 In attendance: Jeff Laham, Deputy Mayor Johnny Hanlon, Councillor Carol McDonald, Mayor Tony Pollard, CAO/Director of Financial Operations Les Spurrell, Planning & Development Coordinator David Beckett, Development Control Officer 1. APPLICATIONS 1.1 Civic # 1396-1402 Portugal Cove Road - Request for Municipal Approval The Planning Department is in receipt of correspondence from Kelloway Construction Limited requesting municipal approval to renew their application for an inspection garage to perform inspections on Kelloway Construction Limited vehicles only. Motion 2019-365 Moved by Darryl J. Harding; Seconded by Jeff Laham Resolved that Council forward correspondence to the business owner advising that the Town has no objections to the renewal of a license to operate an inspection garage at Civic # 1396-1402 Portugal Cove Road to perform inspections on Kelloway Construction vehicles only. CARRIED. Unanimously 1.2 Civic # 14-18 Solomons Drung - Request to Change Civic Address The Planning Department is in receipt of a request to change the civic address for an existing dwelling from Solomons Drung to Blue Sky Drive. Motion 2019-366 Moved by Darryl J. Harding; Seconded by Johnny Hanlon Resolved that the civic address for Civic # 14-18 Solomons Drung be changed to Civic # 8-10 Blue Sky Drive in accordance with the Town's Civic Numbering Policy. CARRIED. Unanimously Page 5 of 139 Regular Public Council: Minutes December 10, 2019 1.3 Smith Woodland Del Rizzo Barrett - Fence at Civic # 244 Tolt Road The Planning Department is in receipt of correspondence regarding a fence common to Civics # 244 Tolt Road and 75 Bradbury's Road which their client believes is not properly located and is within the Town's road reservation. The Committee discussed a legal opinion received from the Town's Solicitor. The Committee advised Staff to contact the Town's Solicitor to respond to the correspondence received. 2. OTHER BUSINESS 2.1 Items 2.1 to 2.20 were also discussed. 3. PERMITS ISSUED 3.1 There were 13 permits issued from November 15 to 28, 2019. RECREATION & COMMUNITY SERVICES - COUNCILLOR STEWART SHARPE Minutes of December 2, 2019 In attendance: Madonna Stewart-Sharpe, Chairperson Johnny Hanlon, Councillor Nicole Clark, Director of Recreation and Community Services 1. PROGRAMS 1.1 Brookside Intermediate seniors visit Brookside Intermediate Choir will be hosting a concert for Seniors on Friday December 13th. The choir will sing Christmas carols, students and seniors will get a chance to talk about how they celebrate the season, and enjoy refreshments. For more information please contact Nicole Clark at 895-5662. 2. SPECIAL EVENTS 2.1 Tree Lighting The annual tree lighting for Portugal Cove - St. Philip's was a great success. The crowd was filled with residents of all ages, smiles and laughter. The Grade 3 choir from Beachy Cove Elementary did a wonderful job leading the Christmas carols, and a special visit from Santa. The Town would like to thank all those involved in creating such a magical night for families. There are many groups, individuals and staff who make the events run smoothly. Thank you to Deputy Chief Eddie Sharpe who goes above and beyond preparing and planning the Dancing Tree show, along with the team from the Volunteer Fire Department who help with the safety of the crowd and Fireworks. Page 6 of 139 Regular Public Council: Minutes December 10, 2019 2.2 Health & Wellness Expo 2020 The 2020 Health and Wellness Expo will be held at Brookside Intermediate on Saturday February 1st. More information on the expo will be sent out in the coming weeks. If your organization is interested in a booth or speaking please contact Coordinator Nick Miller 3. PARKS / FACILITIES 3.1 Lifestyle Centre Committee and Council will be reviewing drawings and costing provided for the Lifestyle Centre during the budget process.