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South Yarra Cricket Club Annual General Meeting 2017-18 Season

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South Yarra Cricket Club Annual General Meeting 2017-18 Season South Yarra Cricket Club Annual General Meeting 2017-18 Season Flying Duck Hotel, Thursday 6 July 2017, 6:30pm P.0. Box 9041, South Yarra, 3141 2016-17 Office Bearers President David Strachan Vice President Matthew Richards Treasurer Graeme Patience Secretary Don Elliott Committee Thejas Balaraman Gideon Haigh Ted Allen John Scurry Bryan Scutt (assistant Treasurer) Sam Chapman Mitch Weston (withdrew mid-season) Rohan McClure (Bar Manager – withdrew mid-season) Vinod Richards MCA Delegate Yugraj Singh / David Hill 2016-17 Committee Attendance The Committee of Management met on seven occasions between the last Annual General Meeting (26 July 2016) and this 2017 Annual General Meeting. Attendance was as follows: 1- 18- Aug-16 Aug-16 Sep-16 Nov-16 Jan-17 Feb-17 Mar-17 Total David Strachan Y Y Y Y Y Y Y 7 Gideon Haigh Y Y Y Y Y - - 5 Graeme Patience Y - - - - - - 1 Don Elliott Y Y - Y Y Y Y 6 Yugraj Singh Y - Y - - Y Y 4 Vinod Richards Y Y Y - Y Y Y 6 Ted Allen - Y - - - Y - 2 John Scurry Y Y - Y - Y Y 5 Bryan Scutt Y - Y - - - Y 3 Sam Chapman Y Y Y Y Y Y Y 7 Mitch Weston Y - - - - - - 1 Rohan McClure Y - - Y - - - 2 Matt Richards Y Y Y Y Y Y Y 7 Thejas Balaraman Y Y - - Y Y - 4 2 Agenda Part A – Finalisation of 2016-17 Proceedings 4 Welcome from the president 4 Approval of last year’s AGM Minutes 4 Executive reports 4 President’s report 4 Treasurer’s report 6 Financial Statements 8 Secretary’s Report 8 MCA Delegate’s report 9 Selection and team reports 10 Chairman of Selectors report 10 First XI Captain’s report (A Grade) 11 Second XI Captain’s report (B Grade) 13 Third XI Captain’s report (B Sunday) 14 Fourth XI Captain’s report (C South) 15 Fifth XI Captain’s report (D Saturday) 16 Sixth XI Captain’s report (D Sunday) 17 Part B – Election of Committee for 2017-18 18 Order of business 18 Prior nominations 18 Part C – Commencement of 2017-18 Proceedings 19 General Business 19 Fees (not being tabled – to be reviewed in first Committee Meeting) 19 Proposed changes to calculations for the Club Champion 19 Proposed introduction of a 5 minute rule 19 Need for a Web Page Manager 19 Need for someone to manage bins/rubbish 19 Need for helpers for coaching 19 Call for any other items 19 3 Part A – Finalisation of 2016-17 Proceedings Welcome from the president Approval of last year’s AGM Minutes Executive reports President’s report This was my third season (consecutively) as president and again a majority of the committee was retained from the previous two seasons which helped run many of the events easily and without issue. Although Jubby’s (Rohan McClure) departure was a big loss (especially as he did a great job as bar manager), we were able to take up the slack reasonably well (Richo doing most of the graft in the bar). There were some amazing contributions by some in the committee (especially by Donny), but I felt we had some passengers too. We need to have pro-active, responsible members onboard! I hope this is a focus for the next committee, going forward. The teams On a playing level we fielded 6 teams and the breakdown of results shown below. Firsts MCA A Grade 3rd out of 8 (lost semi-final) – 17 players Seconds MCA B Grade (relegated from A Reserve) 3rd out of 8 (won grand final) – 23 players Thirds MCA B Sunday 6th out of 10 – 40 players Fours MCA C Saturday (South) 5th out of 7 – 48 players Fifths MCA D Saturday 6th out of 8 – 41 players Sixth MCA D Sunday 7th out of 8 – 36 players We had 102 members play compared to 135 in 2015/16. We had 23 new recruits this season too. The position of each grade does not (really) reflect how competitive we actually were. We were unlucky not to have 2-3 more grades sneak into the top 4, alas, it was also an inconsistent season from 5 of the 6 sides which proved our downfall. As president, I did hope for one more top four finish; and one other grand final appearance, but one flag is (still) a good result. Is there a way to improve these standings? I think yes. Ensure training is amazing and ensure each captain is also amazing. Both need to have the right people in place and with plenty of support. Training Getting the training right is the Holy Grail. We put a lot of effort (pre-season) to prepare and plan for the season ahead and we thought it would improve. We appointed Vippy to lead the training, but when he was thrown the captaincy for the ones, we didn’t have a back-up plan. We were also given a ‘grant’ from Cricket Victoria to get four visits from an elite coach, alas, this didn’t help us and our planning fell well short in trying to achieve our goals. Simply, we need to find people to help and take responsibility and build a great training environment within. 4 Kit and sponsorship Chappy put a lot of effort into the new kit (with sponsorship) for the season. With new playing shirts, training shirts and jackets, the overall look of the club improved. With the increased membership ($100), it allowed better consistency and almost allowed a semi-professional look. I hope this can be improved and built on for the coming season. Although we lost the College Lawn as a sponsorship we are looking at another pub sponsor and hope to finalise this by the next season. The Bendigo Bank continues to be a reliable sponsor, but we need to be better at promoting them (and they need to be better at being involved too). Scotty Cruttenden’s business, Vantage Point, was a GREAT new sponsorship for the club. Although he is a major sponsor via the promotion of his brand on the playing kit, his financial contribution is very much a charitable donation. An amazing gesture and very much appreciated We still need to improve our networking and how we promote our sponsorship. Having said that, Chappy and I have created a Gold, Silver and Bronze sponsorship level agreement, so that we now have an incentivised template going forward. It was great to see one of our own jump in as a sponsor with his new cricket store, ‘Whack Sports’. We need to be pro-active and support Vipin in this new venture more so! Como Pavilion and grounds. We generally maintain the pavilion and bunker well. But we need to have a third party or members take more responsibility in their cleanliness. Although there was a tick list for captains to maintain this, it still needs to be improved. Como ground was mooted to be re-turfed for 2017/18. The budget did not go through Stonny and it could now be 2019/20. The outfield continues to be below standard, and hopefully the curator will improve this (for this coming season). On a good note; thanks to OGGS, we now have a digital scoreboard, which (if run properly) will be a great asset and hopefully a drawcard for new players and sponsors! Grants We applied for a few grants and we were lucky to receive them (more by luck than by preparation). But having spoken to OGGs and getting advice, we have now sourced a third party which will be pro- active in applying for grants going forward. The bar The bar was run well by Jubby and on his departure by Richo. Without taking anything away from them, we need to be able to run the bar more efficiently. Knowing the profit margins and having a better (cost effective) supply can only help. This should be reviewed for the coming season. 5 Some thanks ● Some amazing efforts during this season past. Firstly, thanks to all the captains who do so much more than turn up on the day of play. Especially Vippy and CC who were thrown the captaincy roles at the last minute. ● Special thanks to Jimmy who began the season as CoS, and then to Lukey who took the baton and did an amazing job from then on! ● As always, special thanks to Scuzza who does the nets, lines and couriering. Big, messy jobs and greatly appreciated! ● John Spooner, who continually provides his amazing art work. We are privileged to have him in the Yarras. ● Although Gid would not think twice about the work he does, he is the first to do everything. His connections help make this a great club. Again, we are privileged to have him playing. ● There are many who have helped out consistently; Donny, Flinchy (Vinod), Richo, Slim to name but a few. Strachany El Prez: 2014-2017 Treasurer’s report Season 2016/17 provided a financial profit of $10,969 whilst cash resources increased by $14,171. An excellent result for the Club. Summary of financial outcomes for 2015/16 • At the commencement of the 2013/14 season a $30 annual fee was introduced for all members. This initially provided $2,070 additional cash for the club. This was increased to $100 for the 2016/17 season, resulting in $8,310 additional income (net increase of $6,210). It should be noted a match shirt was issued to approximately 60 financial members at a cost of $44 each. This additional cost of $2,640 provided a net income of $5,670 from the new annual membership.
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