July 2014 P.O
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WICHITA AND AFFILIATED TRIBES NEWSLETTER July 2014 P.O. Box 729 Distributed September 8, 2014 Anadarko, OK 73005 Phone: 405.247.2425 Fax: 405.247.2430 [email protected] Website: www.wichitatribe.com Wichita Executive Committee Terms Expire 07/2016 President’s Report President First of all, I want to apologize. It is Septem- at the Special General Council Meeting Terri Parton ber 8, 2014 and we are just now emailing out to call for a Special Election to remove the the July newsletter. The August newsletter word present from the Governing Resolution Vice-President will follow. July of course was a very busy to allow for Absentee Voting. All of the oth- Jesse E. Jones month. We had the Wichita-Pawnee Visita- er questions will be set aside for now. tion, Annual Meeting, Referendum Election, Special Council Meeting Secretary Children’s Clothing Assistance, School Sup- There will be a Special General Council Myles Stephenson Jr. plies, and various other activities. Meeting on Saturday, September 27, 2014 Treasurer This newsletter includes condensed reports beginning at 11:00 a.m. The meeting will be S. Robert White Jr. that were presented at the Annual General held in the newly renovated Community Council Meeting. Reports not submitted via Building. I will provide more details in the Committee Member email and the Commission reports are not upcoming newsletter. Some of the items to Shirley Davilla included. I have also condensed my report. be discussed will include: Information on Committee Member If you would like copies of the full reports, the Wright Property Purchase; Information Karen Thompson there is information available in this newslet- on the Hotel; Update on Gaming Board For- ter as to how to request those reports. I will mation; Update on Intern Position for Sugar Committee Member have several updates to my report in the Creek Casino; Absentee Voting: Discussion Gladys Walker August newsletter next week. on other Governing Resolution changes such as blood quantum with an opportunity Tribal Administrator Some of the things to look forward to in the for tribal members to voice concerns before Charles Tippeconnic next newsletter later this week includes the another election on blood quantum; discus- Wright Property purchase, Dance Building sion on the FY-2015 Budget from the Annu- Completion, Sugar Creek Casino Event Cen- al General Council Meeting, Rock Spring This issues features: ter completion update, fiber optic line update, Cemetery, proposal for language video by a Page 2-6 upcoming Special General Council Meeting tribal member, discussion on minimum President’s Annual Report Update, Kitikiti’sh Scholarship winners and wage, discussion on employee incentives Page 6 tribal member submissions. Special Council Meeting and discussion on things that the Council Page 7-11 Referendum Election would like to see implemented. This will be Annual Reports-Health Programs, Grant All of the Referendum Election questions your opportunity to speak. Writer, AI & WTE, WTSC, HR Page 12 passed again, however, not enough voters Conclusion HR Quarterly & Cultural Education Annu- showed up to vote to meet the 10% require- More to come in the next newsletter. Pray- al Report ment. On Tuesday, August 19, 2014, I Page 13-14 ers are appreciated for our Committee, staff sought a motion by the Wichita Executive and our Wichita people. Things get tough at Annual Reports-SDPI, ICDBG, ICW, Committee to have an election with just the PSSF, CWS & Juvenile Services times. I hope that we will all strive to work Pages 15-16 vote for Absentee Voting. Myles Stephen- towards those things that will move our Child Care & Development Fund son, Jr. made the motion and S. Robert Tribe forward. We can have differences but Referendum Election Results White, Jr. seconded it. The motion failed 2-4- in the end we have to make decisions that Pages 17-18 0. I had hoped that I could call the election Annual Reports-Food Distribution, DFV, are best for all of our tribal members. We TSSF & General Assistance to take place the same day as the Special have two years left in our term and we still Council Meeting. A petition will be available have a lot of work to do. Tsu-theets! 1 President’s Report to General Council July 19, 2014 Progress and the Stability of the Tribe I hope each of you have enjoyed the newsletter and the progress that we are making. The newsletter allows all tribal members to know what goes on with our tribal government. We have tried to listen to you and incorporate as much information in there as possi- ble. We always want to promote a positive image of our Tribe regardless of any differences. As we grow and move into new areas of business, it is important that we have stability in the Tribe. It is not only important to have stability in our staff including the businesses and commissions but especially with our elected officials. We have several things in the works that we want to continue to do over the next two years. We hope that while you may not agree with all of our decisions that you look at the bigger picture and the things that we can accomplish if we work together. What Progress Have We Made Since July 2012 When we first got into office there were a lot of things that we wanted to do. We knew we couldn’t do them all and we all had different ideas. We had a huge marker board for several weeks where we brainstormed and just put our ideas on the board. It stayed in my office and many contributed to the ideas that were placed on the board. Many of the ideas that we came up with were often ideas that other leaders had before us and weren’t able to implement because of funding, resources, staffing and even politics. That is where we come in as leaders to carry on the things that past leaders fought to do to progress the Tribe or to preserve what culture we have. That was our starting point and the list was included in last year’s report. Below is a brief glimpse at some of the things we have ac- complished. New Programs/Services/Businesses-Year 1-July 2012-July 2013 Elder Payments Children’s Clothing NICOAA Worker Incentives for Children for Grades Cap/Gown Assistance-Graduates Medical-Blood Pressure/Wheel Chairs ACT Fees Drug Testing Assistance-Camps, etc. Financial Reporting Packages-Monthly College Graduate Incentives Increased Education Assistance Podiatry Nutritional Supplements Dentures & Partials Funding-Elders/Diabetics Hearing Aids-Elders/Diabetics Lawnmowing for Elders New Programs/Services/Businesses-Year 2-July 2013-July 2014 Internships Scholarships Open the Wichita Travel Plaza Expanded Gaming Area at Sugar Creek Summer Youth Program New Positions-Grant Writer, Cell Tower After School Program Dance Building Remodel-08/31/14 Complete Sugar Creek Casino-Event Center-Completion by 08/29/14 Land Purchase-Town Lot-RW Property New for FY-2015-Listening to the Surveys that You Submitted Health Related-Home Repairs Elders Orthodontic Assistance Education-Graduate Banquet Summer School Assistance Dental Assistance Increased Scholarship Amount Grants Applied For July 2013-July 2014 Bright Smiles of Today Awarded $1,000 SummerSmart Youth Program Awarded $3,500 Victims of Crime Assistance Awarded $36,940 ANA-Strategic Plan & Governance Document Pending Notification Whether Funded or Not Funded Tribal Youth Initiative Not Funded-Program Half Way Thru Before Notification Second Chance Re-entry Pending Notification Whether Funded or Not Funded 2 President’s Report to General Council-Page 2 New Jobs Created-July 2013-July 2014 Cell Tower Administrator Grant Writer AoA Coordinator Patient Transporter Intern Positions Maintenance Position Issues & Updates Indirect Cost The proposed Indirect Cost Rate for FY-2014 is 45.98% which increased from the 44.55% in FY-2013. This is the highest Indirect Cost Rate that has been proposed. When we began budgeting for FY-2013, we kept having program directors that were having is- sues with space cost and utilities and being able to pay those directly out of their programs. We ended up moving all of the space costs and utilities along with other items that were allowable to the Indirect Cost Budget. This increased our Indirect Cost Budget enormously. Did it help? Yes! By moving more allowable costs to the Indirect Cost Budget it cut down on the tedious work that was being done by the finance office and the directors to break down all of the bills. This was part of the problem that bogged down the finance office while it was here at the Tribe. Everything is more streamlined now. It helps the budgets to stay cleaner, the bills are paid more timely and less paperwork. We keep reminding the directors to make sure their funds are spent, properly, to insure that we are able to collect the maximum amount of Indirect Cost from the programs. We added the Grant Writer position and another mainte- nance staff person under the Indirect Cost budget. Dance Building On January 21, 2014, a contract was signed with Builder’s Unlimited, Inc. out of Tulsa, Oklahoma to renovate the dance building. We had budgeted $300,000 not knowing the condition of the structure at the time we did the budget. The contract signed was $584,470.00 and change orders totaled $5,565 for the sidewalk, east door and plaque for the front of the building and other changes. We also brought in the U.S. Army Corp of Engineers for inspections at a cost of $17,340. The total price for the renovation is $607,375 as of July 18, 2014.