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Download the Technical Manual Here TECHNICAL INFORMATION AND PRACTICAL GUIDE www.hernia2021.org Table of Contents HERNIA2021 Contacts ............................................................................................................................ 5 Exhibition & Sponsorship ............................................................................................................................. 5 Registration Coordinator .............................................................................................................................. 5 Congress Organizer ....................................................................................................................................... 5 Sponsor and Exhibitor Registration ......................................................................................................... 5 Complimentary Registrations ....................................................................................................................... 5 Stand Builder Access Control ........................................................................................................................ 6 How to register exhibitors and guests ......................................................................................................... 7 Conference Preliminary Programme ....................................................................................................... 8 Exhibition Schedule................................................................................................................................... 8 Satellite Symposia and Workshops .......................................................................................................... 9 Conference venue .................................................................................................................................. 9 Contact information...................................................................................................................................... 9 Travel directions ........................................................................................................................................... 9 Congress venue facilities ............................................................................................................................ 10 Meeting Rooms at the venue ..................................................................................................................... 10 Exhibition planning, stand building and furniture ordering .................................................................... 11 Exhibition space rental ............................................................................................................................... 11 Bella Center Web shop ............................................................................................................................... 11 COVID-19 ..................................................................................................................................................... 11 Branding possibilities .................................................................................................................................. 12 Food and beverages .................................................................................................................................... 12 Sponsor and Exhibitor Terms and Conditions ........................................................................................ 13 Bella Center Exhibitor Terms ...................................................................................................................... 13 HERNIA2021 Code of Conduct .............................................................................................................. 14 Technical Information for Stand Constructors and Exhibitors................................................................. 16 Stand design restrictions and approval ...................................................................................................... 16 Carpet .......................................................................................................................................................... 16 Deliveries ordered at Bella Center ............................................................................................................. 17 Power and electrical installations .............................................................................................................. 17 Wireless network ........................................................................................................................................ 17 Goods dispatch............................................................................................................................................ 17 Packages and goods arriving before stand build-up:............................................................................. 17 Packages and goods arriving during stand build-up: ............................................................................. 17 Packages arriving during the event: ....................................................................................................... 17 Loading / Unloading Area ....................................................................................................................... 18 DSV Solutions - Shipping and Delivery................................................................................................... 19 Shipping Labels ........................................................................................................................................... 19 Shipping instructions .................................................................................................................................. 19 Handling Tariff and prices ........................................................................................................................... 20 Legal conditions – shipping......................................................................................................................... 20 Accommodation / Hotel Booking .......................................................................................................... 21 How to book accommodation .................................................................................................................... 22 Terms and conditions ................................................................................................................................. 22 Force Majeure ............................................................................................................................................. 22 Side 3 af 22 Welcome to HERNIA2021! Dear Sponsors and Exhibitors, We are pleased to present you with the HERNIA2021 Technical Information and Practical Guide containing information for exhibiting at Bella Center during HERNIA2021, October 13 – 16, 2021. This Guide includes all relevant information about the HERNIA2021 conference exhibition and is designed to assist you in the preparation of your participation at the HERNIA2021 conference. Please forward this manual to anyone involved in the HERNIA2021 conference exhibition, including your stand builder contractor. We look forward to welcoming you in Copenhagen and wish you a successful HERNIA2021 conference. Best regards, HERNIA2021 Conference and Exhibition Organizer Katerina Vicen CAP Partner Nordre Fasanvej 113 2000 Frederiksberg Denmark Phone: +45 38 42 95 82 Mobile: +45 52 50 15 56 E-mail: [email protected] Website: www.HERNIA2021.org Side 4 af 22 HERNIA2021 Contacts Congress Organizer Exhibition & Sponsorship CAP Partner Katerina Vicen Nordre Fasanvej 113 Mail: [email protected] DK-2000 Frederiksberg Phone: +45 38 42 95 82 Mobile: +45 52 50 15 56 Phone: +45 38 42 95 82 Mobile: +45 52 50 15 56 Registration Coordinator [email protected] Mille Skovbjerg Mail: [email protected] Website: www.HERNIA2021.org Tel: +45 38 42 95 81 Sponsor and Exhibitor Registration Complimentary Registrations You are entitled to the following number of free registrations: Diamond Sponsor 15 exhibitor registrations 9 full delegate registrations (for guests) Platinum Sponsor 12 exhibitor registrations 6 full delegate registrations (for guests) Gold Sponsor 9 exhibitor registrations 3 full delegate registrations (for guests) Silver Sponsor 6 exhibitor registrations 3 full delegate registrations (for guests) Exhibitors 2 exhibitor registrations for each 9 sqm All sponsors and exhibitors will also receive an email confirming the exact number and type of free registrations and the instructions for registering 3 weeks before the registration deadline, i.e. August 27, 2021. Additional exhibitor registrations for company staff can be purchased for 250 EUR (1.850 DKK), directly via the registration system. Additional registrations for guests can be purchased for a discounted rate of 550 EUR. Contact Katerina Vicen ([email protected]) if you wish to purchase those – they cannot be purchased directly via the registration system. You can pick up your badges the day before the conference on October 12, 2021 starting from 16:00 at the Registration Desk (just outside the Exhibition Hall) and at any time during the following days. Important note: • A company’s own badge or business card will not be accepted instead of the official congress badge. Individuals who do not have badges will not be admitted into the congress area. • Neutral (non-branded)
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