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Table of Contents ANNUAL REPORT 2016/17 FINANCIAL YEAR TABLE OF CONTENTS PART A: GENERAL INFORMATION 4 1. DEPARTMENT GENERAL INFORMATION 5 2. LIST OF ABBREVIATIONS/ACRONYMS 6 3. FOREWORD BY MEMBER OF THE EXECUTIVE COUNCIL 7 4. REPORT OF THE ACCOUNTING OFFICER 9 5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY 17 FOR THE ANNUAL REPORT 6. STRATEGIC OVERVIEW 19 6.1 Vision 19 6.2 Mission 19 6.3 Values 19 7. LEGISLATIVE AND OTHER MANDATES 20 7.1 The Constitutional Mandate 20 7.2 National and Provincial Legislative Mandates 20 7.3 National and Provincial Policy Mandates 24 8. ENTITIES REPORTING TO THE MEC 27 9. ORGANISATIONAL STRUCTURE 28 9.1 Management Team 29 PART B: PERFORMANCE INFORMATION 31 1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES 32 2. OVERVIEW OF DEPARTMENTAL PERFORMANCE 32 2.1 Service Delivery Environment 32 2.2 Service Delivery Improvement Plan 34 2.3 Organisational environment 36 2.4 Key policy developments and legislative changes 37 3. STRATEGIC OUTCOME ORIENTED GOALS 37 4. PERFORMANCE INFORMATION BY PROGRAMME 38 4.1 Programme 1: Administration 38 4.2 Programme 2: Cultural Affairs 47 4.3 Programme 3: Library and Archival Services 69 4.4 Programme 4: Sport and Recreation 80 GAUTENG DEPARTMENT OF SPORT, ARTS, CULTURE AND RECREATION 1 ANNUAL REPORT 2016/17 FINANCIAL YEAR 5. TRANSFER PAYMENTS 102 5.1. Transfer payments to public entities 102 5.2. Transfer payments to all organisations other than public entities 102 6. CONDITIONAL GRANTS 115 6.1. Conditional grants paid 115 6.2 Conditional grants received 117 7. DONOR FUNDS 121 8. CAPITAL INVESTMENT 121 8.1. Capital investment, maintenance and asset management plan 121 PART C: GOVERNANCE 123 1. INTRODUCTION 124 2. RISK MANAGEMENT 124 3. FRAUD AND CORRUPTION 124 4. MINIMISING CONFLICT OF INTEREST 124 5. CODE OF CONDUCT 125 6. HEALTH SAFETY AND ENVIRONMENTAL ISSUES 125 7. PORTFOLIO COMMITTEES 125 8. SCOPA RESOLUTIONS 126 9. PRIOR MODIFICATIONS TO AUDIT REPORTS 130 10. INTERNAL CONTROL UNIT 130 11. INTERNAL AUDIT AND AUDIT COMMITTEES 130 12. AUDIT COMMITTEE REPORT 133 PART D: HUMAN RESOURCE MANAGEMENT 136 1. INTRODUCTION 137 2. OVERVIEW OF HUMAN RESOURCES 137 3. HUMAN RESOURCES OVERSIGHT STATISTICS 140 PART E: FINANCIAL INFORMATION182 1. REPORT OF THE AUDITOR GENERAL 183 2. ANNUAL FINANCIAL STATEMENTS 188 2 GAUTENG DEPARTMENT OF SPORT, ARTS, CULTURE AND RECREATION ANNUAL REPORT 2016/17 FINANCIAL YEAR GAUTENG DEPARTMENT OF SPORT, ARTS, CULTURE AND RECREATION 3 ANNUAL REPORT 2016/17 FINANCIAL YEAR PART A GENERAL INFORMATION 4 4 ANNUAL REPORT 2016/17 FINANCIAL YEAR 1. DEPARTMENT GENERAL INFORMATION PHYSICAL ADDRESS: 35 Rissik Street Surrey House Johannesburg 2000 POSTAL ADDRESS: Private Bag x33 Johannesburg 2000 TELEPHONE NUMBER/S: +27 (011) 355 2500 EMAIL ADDRESS: [email protected] WEBSITE ADDRESS : http://www.sacr.gpg.gov.za Twitter: @gautengSACR Facebook: @gautengSACR Instagram: @gautengSACR PR: 167/2017 ISBN: 978-0-621-45530-4 DEPARTMENT OF SPORT, ARTS CULTURE AND RECREATION PROVINCE OF GAUTENG 5 ANNUAL REPORT 2016/17 FINANCIAL YEAR 2. LIST OF ABBREVIATIONS/ACRONYMS ABET Adult Basic Education Training MMC Member of Mayoral Committee AFS Annual Financial Statements MOA Memorandum of Agreement AGSA Auditor General South Africa MOU Memorandum of Understanding APP Annual Performance Plan MPAT Management Performance Assessment Tool BAS Basic Accounting System MPP Mass Participation Programme CBO Community Based Organisation MPSA Minister of Public Service and Admistration COJ City of Johannesburg MTEF Medium Term Expenditure Framework DAC Department of Arts and Culture MTSF Medium Term Strategic Framework DID Department of Infrastructure NDP National Development Plan Development NGO Non-Governmental Organisation DOJ&CD Department of Justice and Constitutional NPC National Planning Commission Development NPO Non-Profit Organisation DPSA Department of Public Service and OHS Occupational Health and Safety Administration PFMA Public Finance Management Act DSACR Department of Sport, Arts, Culture and PHRA Provincial Heritage Resource Authority Recreation PMDS Performance Management Development ECD Early Childhood Development System EE Employment Equity PPP Public Private Partnerships e-Gov Department of e-Government PSCBC Public Service Co-ordinating Bargaining EHWP Employee Health and Wellness Programme Council EPWP Expanded Public Works Programme PWD People with Disabilities ESS Employee Self Service RMC Risk Management Committee GAS Gauteng Audit Services SABC South African Broadcasting GBN Gauteng Broadband Network Corporation GCR Gauteng City Region SAFA South African Football GDE Gauteng Department of Education Association GEGDS Gauteng Employment, Growth and SASCOC South African Sports Confederation and Development Strategy Olympics Committee GEMS Government Employees Medical Scheme SCM Supply Chain Management GFC Gauteng Film Commission SDIP Service Delivery Improvement Plan GGNC Gauteng Geographical Naming Committee SHERQ Safety, Health, Environment, Risk and Quality GPG Gauteng Provincial Government SITA State Information Technology Agency GPLC Gauteng Provincial Language Committee SLA Service Level Agreement GTA Gauteng Tourism Authority SMME Small, Medium and Micro Enterprises HOD Head of Department SMS Senior Management Service HRUCD & ER Human Resource Utilisation, Capacity SRSA Sport and Recreation South Africa Development and Employee Relations SS School Sport ICT Information and Communications Technology TCC Tax Clearance Certificate IDMS Infrastructure Delivery Management System TMR Transforming, Modernising and Re- IGR Inter-Governmental Relations industrialising Programme IKS Information Knowledge System TTT Technical Task Team IRM Infrastructure Reporting Model WLHM Women’s Living Heritage Monument IYM In-year Monitoring LIS Library Information Services LSEN Learners with Special Education Needs M&E Monitoring and Evaluation MEC Member of Executive Council 6 GAUTENG DEPARTMENT OF SPORT, ARTS, CULTURE AND RECREATION ANNUAL REPORT 2016/17 FINANCIAL YEAR 3. FOREWORD BY THE MEC were attended by more than 47 000 spectators. The event was a widely acknowledged success. The combined spending of the spectators plus the revenues and expenditures as a result of hosting the Arnold Classic Africa Games 2016 totalled R53.7 million, generating an estimated R175.9 million in economic activity in Gauteng. In 2016/17 we established five Heritage Liberation routes throughout the Gauteng City Region. We also honoured struggle heroes and heroines of the past, including Francis Baard, Sibongile Mkhabela, and Julia Phethane for their contribution to the struggle for liberation. We launched the 1st phase of the Women’s Living Heritage Monument (WLHM) on Women’s Day, on 9 August 2016. Our Arts in Schools programme benefitted a total of 17 127 learners. Ms Faith Mazibuko The Gauteng Film Commission supported 12 Member of the Executive Council productions and that created 422 temporary jobs. Sport, Arts, Culture and Recreation Productions supported included Love & Kwaito, produced by a female owned production company The year under review was marked by the that premièred at the inaugural Johannesburg Film commemoration of seminal events in the history Festival. The Hangman also received resounding of our country. These included the 60th anniversary reviews and has great potential to penetrate local of the Women’s March and the 40th anniversary of and international film markets. the June 16 Uprising. In addition, the Department, in partnership with the Department of Justice and In the year under review the Department achieved Constitutional Development, hosted the celebration 89% of its planned targets and spent 95,4% of its marking the 20 year anniversary of the signing of allocated budget. Most of the under-expenditure is the Constitution of the Republic of South Africa on attributed to either unfilled funded vacant posts or 10 December 2016, in Vereeniging. infrastructure projects which were not completed on schedule. As a department which derives its mandate from Outcome 14 of the National Development These achievements were recorded while the Plan, we ensure that Nation Building and Social Department was undergoing structural re- Cohesion outcomes are mainstreamed in all our organisation. We began a process in 2016 to programmes. In 2016/17 we continued to promote shift our focus to service delivery in communities sport, arts, culture, and recreation as vehicles to by strengthening our corridors and hubs, thus engender nation building and social cohesion bringing integrated heritage, sports, recreation, among the people of Gauteng. Priority was given arts and culture services closer to the people. A to programmes to fight societal ills such as racism new organogram responding to our strategic thrust and xenophobia which continue to hamper efforts and focus was approved was approved in February to unify our nation. 2016. In the year under review we also revived festive Community Games during the December and Easter holidays. Over 30 500 community members participated in sport and recreational activities held in communities across the province. We also hosted the inaugural Arnold Classic Africa Games which GAUTENG DEPARTMENT OF SPORT, ARTS, CULTURE AND RECREATION 7 ANNUAL REPORT 2016/17 FINANCIAL YEAR Unfortunately, while implementing this new (GAS) to address negative audit findings. structure, unauthorised expenditure was incurred, The Risk Management function is also being mainly in Programme 1 in the compensation of strengthened and mainstreamed both at strategic
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