Iowa 21St Century Community Learning Centers

Iowa 21st Century Community Learning Centers Evaluation Committee Meeting Notes April 21, 2016; 9:00 a.m. via Conference Call

Iowa 21CCLC Grantees Attending: Barb Schmitz; Oelwein CSD (chairperson) Jessie Stoffel; Council Bluffs CSD Lynn Redenbaugh; Storm Lake CSD Kaitlin Kellogg; St Mark Youth Enrichment, Dubuque Melanie Seier; St Mark Youth Enrichment, Dubuque Stacie Schroeder; Helping Services for Northeast Iowa, Fayette Loras Osterhaus; Clinton CSD Vic Jaras, Iowa Department of Education

Staff Attending: Indira Karic, Iowa Afterschool Alliance (SPPG)

 Statewide Evaluation Survey Feedback & Updates o Barb received only one question about 100% free/reduced buildings – If a building qualifies for 100% free lunch, how does that program answer question #16? . Vic says that districts still have actual free/reduced figures. . A challenge for these programs is that most parents then would indicate their children as qualifying for free lunch because they receive free meals at the school they attend, not necessarily based on their income. . The question is worded to ask how many students “receive” free or reduced meals vs. qualify for free or reduced meals. With this wording, those buildings receiving free meals for all students can report 100% for this question. o The committee is concerned about programs estimating percentages for questions #17 (ELL) & #18 (IEP). . New programs are not necessarily tracking this information for program participants. . The committee asked Vic to address the need for programs to track this at the meeting with program directors on Wednesday, 4/27. . Indira will change the wording between the ** so that programs use a building or district’s percentage to calculate the program’s percentage, if this is not currently tracked. o Indira had a question about including data for programs operating under a continuation grant (years 4 and 5, if approved). . The committee feels it is important to include data for any program receiving 21CCLC funds. . For question #7, Indira will add a bubble for Cohort VII. . She will also add clarification for Cohorts VI and VII that they are operating with continuation funds since they will be in years 4 and 5 when this survey is distributed in the fall of 2016.

Evaluation Committee Meeting Notes, April 21,2016 1  Presentation for the Evaluation Committee at the IMPACT Conference o Introduction of all committee members. o Role of Evaluation Committee – Barb Schmitz will present this topic o Slides related to specific questions . Stacie Schroeder will present this topic. . Melanie Seier will prepare PowerPoint slides for the presentation. . Lynn Redenbaugh will take notes on comments or questions from the audience for sharing in conference materials and posting on the wiki. . Question #7  Cohorts using continuation funds . Question #9  Summer vs. school year  Include ALL participants . Question #16  100% free schools  Use building percentage if not available for program participants . Questions #17 & #18  Importance of tracking this information if possible  Take suggestions from programs in audience already tracking this data  Use building percentage if not available for program participants

 Discussion for future meeting o New chairperson?

 Next meeting date is June 7, 2016 at 9:00 a.m.

Evaluation Committee Meeting Notes, April 21,2016 2