Partnership and Exhibition Prospectus

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29th August - 1st September 2021

Partnership and Exhibition prospectus

1 2 CONTENTS

4 Scientific Coordination

6 About ESOT

7 Welcome address

8 Hot topics of ESOT Congress 2021

9 General information

12 Registration fees

14 Venue information

16 Why attend?

17 Past meeting information

18 Programme overview

19 Scientific information

22 Sponsorship packages

25 Additional sponsorship items

40 Sponsorship booking

43 Exhibition

3 SCIENTIFIC COORDINATION

ESOT CONGRESS 2021 Maria Rosa Costanzo, Chicago, USA CHAIRS Umberto Cillo, Padova, Italy

Co-Chairs SCIENTIFIC Co-Chairs Luciano Potena, Bologna, Italy PROGRAMME Luciano Potena Bologna Italy Raj Thuraisingham, London, UK COMMITTEE Raj Thuraisingham London UK

Stephan Ensminger, Germany Christian Benden Switzerland Christine Falk, Germany Ugo Boggi Italy Anna Forsberg, Sweden Stephan Ensminger Germany Amelia J. Hessheimer, Spain Christine Falk Germany Martin Hoogduijn, The Netherlands Anna Forsberg Sweden Sarah Hosgood, UK Amelia J. Hessheimer Spain Ina Jochmans, Belgium Martin Hoogduijn The Netherlands Julie Kerr-Conte, France Sarah Hosgood UK Katja Kotsch, Germany Ina Jochmans Belgium Pascal Leprince, France Julie Kerr-Conte France Fiona Loud, UK Katja Kotsch Germany Dominique Martin, Australia Pascal Leprince France Robert Minnee, The Netherlands Fiona Loud UK Rainer Oberbauer, Austria Dominique Martin Australia Gabriel Oniscu, UK Robert Minnee The Netherlands David Paredes, Spain Rainer Oberbauer Austria Stephen Pettit, UK Gabriel Oniscu UK Jacopo Romagnoli, Italy David Paredes Spain Faouzi Saliba, France Stephen Pettit UK Stefan Schneeberger, Austria Jacopo Romagnoli Italy Dimitrios Stamatialis, The Netherlands/Greece Faouzi Saliba France Raj Thuraisingham, UK Stefan Schneeberger Austria Luca Toti, Italy Dimitrios Stamatialis The Netherlands/Greece Luca Toti Italy

4 ESOT COUNCIL Vassilios Papalois President Stefan Schneeberger Past President Gabriel Oniscu Secretary Luciano Potena President-elect Olivier Thaunat Treasurer Luca Segantini Executive Officer Oriol Bestard Councillor John Boletis Councillor Umberto Cillo Councillor Frank Dor Councillor Ina Jochmans Councillor Nicos Kessaris Councillor Hanne Scholz Councillor Ivan Kneževič ECTTA Chair Robert Langer EKITA Chair Wojciech Polak ELITA Chair Eelco de Koning EPITA Chair Nichon Jansen EDTCO Chair Emma Massey ELPAT Chair Martin Hoogduijn ECTORS Chair Gerald Brandacher VCA Chair Katja Kotsch BSC Chair Raj Thuraisingham EC Chair Anna Forsberg ETAHP Chair Sushma Shankar YPT Chair Thomas Wekerle TI Editor-in-Chief Liset Pengel CET Director

ECTORS European Cell Therapy and Organ Regeneration Section

5 About ESOT

The European Society for Organ Transplantation (ESOT) is a scientific society involved in all aspects of transplantation across Europe. It is the umbrella organisation under which European transplant activities are organised, and it cooperates with many transplant organisations to structure and streamline these activities in Europe. ESOT represents an exceptional opportunity for the transplantation community to confront opinions and to elaborate a European identity in the scientific, therapeutic, and ethical domains. Several Organ Expert Sections within ESOT represent expert knowledge on the respective organs and areas of expertise. At the heart of ESOT is a focus on education and training.

ESOT Congress The European and International transplant community gathers at the ESOT Congress. More than 4,000 on-site and 1,500 online participants are expected to join this exciting “must attend” biennial congress that showcases the latest research and innovation. Through its multidisciplinary approach, supported by respected leaders in the field, ESOT helps to inspire and drive the entire field of transplantation.

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ORGANISER CONTACT DETAILS

ESOT Office Riviera dei Mugnai, 8/24 35137 Padova – Italy

Congress Management Devi Mey +39 393 164 58 05 [email protected]

6 WELCOME ADDRESS

Dear Colleagues, Dear Friends,

On behalf of the European Society for Organ Transplantation (ESOT), we are very pleased to invite you to attend the ESOT Congress 2021, which will take place in Milan, Italy from 29th August to 1st September 2021.

The event is being held at the Milano Convention Center in Milan, Italy’s second largest city, a very dynamic city and the undisputed business and financial capital of Italy. In recent years, Milan has seen a real Renaissance, elevating the city and its urban surroundings to global capital of food, design and fashion. There’s a new energy in town, some kind of renewed optimism, pride, passion, which make Milan the ideal place for a meeting gathering transplantation professionals from Europe and beyond, to discuss the main ESOT Congress 2021 theme: Interplay, Connect, Interface.

Transplantation is at a turning point with the necessity to open doors and include other disciplines such as organ reconstruction and regeneration, mechanical assisted devices and different categories from bio-hybrid technologies to biomedical engineering. This is why we need contemplate a new and reimagined approach to patients, treatments and the professionals of the field.

This event continues and reinforces ESOT as the main platform for connecting the research and academic community with patients, European policymakers, and Industry. The Congress will cover all organs related clinical aspects and transplant techniques: from basic to advanced as well as innovative studies.

The Congress overarching theme indicates a special focus on the different technological advances and applications in organ regeneration and cell therapy that can rapidly and cost effectively lead us to an even better care for patients in need of organ function replacement.

The Congress will feature its usual innovative and entertaining format, which includes the latest technologies for presentations and interactive poster sessions. One of the most exciting aspects of attending an ESOT conference is the people you’ll meet. ESOT invites and attracts speakers, delegates and global experts to deliver high level plenary overviews but also keynote addresses on inspiring scientific topics relevant to our field.

The ESOT Congress 2021 will be enriched by a variety of side events, workshops, consensus conferences and work meetings to promote the interaction amongst all stakeholders, connect researchers and academics with industry partners, all working together to address the needs and create opportunities for transplantation in the next 5-10 years.

Of course, you will also have the opportunity to meet your peers in a stimulating and fun environment during our lively networking and social events, in the beautiful city of Milan. The Italian Society for Organ Transplantation (SITO) will work alongside ESOT to deliver a stimulating and engaging congress experience for Professionals coming from around the globe, but also relevant to the large Italian transplant community.

Umberto Cillo Congress Co-Chair & SPC Luciano Potena SPC Co-Chair

7 WHAT’S NEW IN TRANSPLANTATION

l Potential treatment outcomes and financial considerations when treatment involves medical management, circulatory assist devices, and/or transplant. l The role of infectious diseases post-transplant. l Strategies for the transition of adolescent transplant patients to adulthood. l Strategies for the management of post-transplant pregnancy. l Advances in chimeric antigen receptor (CAR) T-cell immunotherapy in haematological malignancies and the management of therapy related toxicities.

KEY DATES AND DEADLINES

CONGRESS DATES 29/08 - 01/09/2021 Abstract Abstract submission deadline 20/02/2021 Extended deadline 28/02/2021

Registration End of early bird registration 11/05/2021 End of late registration 30/07/2021

8 GENERAL INFORMATION

Conference Venue MiCo Milano Convention Centre Piazzale Carlo Magno, 1 20149 Milano – Italy https://www.micomilano.it/en

Registration Bureau AIM Group International Via Ripamonti 129 20141 Milan, Italy +39 02 566011 [email protected]

Housing Bureau MiCo DMC P.le Carlo Magno 1 - 20149 Milan - Italy Direct +39 02 87255050 Mobile +39 3442196033 [email protected]

Language The official language of the conference is English.

Online registration and accommodation All participants must register online through the official website. Hotel accommodation at special rates will be offered to participants on a first-come, first-served basis.

CME Accreditation An application has been made to the EACCME® for CME accreditation of this event.

9 ABOUT MILAN

TIME ZONE Milan is in the Central European Time (CET) Zone, 1 hour ahead of Greenwich Mean Time (GMT), and observes Daylight Saving Time.

LANGUAGE Italian is the official language of the country.

BANKING Regular banking hours in Italy are 08:30 – 15:45, from Monday to Friday. Most banks have automatic teller machines, which can be accessed 24 hours a day, using bank or credit cards on major international banking networks.

CURRENCY AND FOREIGN EXCHANGE The currency used in Italy is the euro (€). One euro is divided up into 100 euro-cents. There are eight different coins (€ 0,1 - 0,2 - 0,5 - 0,10 - 20 and 50 euro-cents) and seven notes (5, 10, 20, 50, 100, 200 and 500 euros).

CURRENCY EXCHANGE For currency conversion, please visit the Banca d’Italia’s website for up-to-date rates: https://tassidicambio.bancaditalia.it/

TRAVELLER’S CHEQUES Travellers cheques (in USD or Euros) can be cashed in Italian banks.

CREDIT CARDS As well as in cash, purchases can be paid for using the most common credit cards. This payment system is common in Italian shops, which generally display the symbols of the credit cards they accept on the outside door. If you pay by credit card you will be asked to show an identity document.

ELECTRICITY In Italy the electrical current is 220 volts AC (50 Hz).

GETTING AROUND MILAN Milan’s city centre is quite compact and - if you like to explore on foot - easy to walk in. It’s also blessed with three major modes of public transport that form an excellent network throughout not only the city centre but neighborhoods further out as well. Metro - Like many big cities around the world, Milan has a subway system. The three lines serve almost all the tourist stops in the city (as well as plenty of other places besides). Tram - The other main rail-based transport in Milan is the city’s network of trams. There are more tram lines than subway lines, and depending on where you are in the city, these can be really convenient to get where you’re going. Bus - Milan’s buses cover many of the same areas that the Metro and trams do

TAXIS Radiotaxi companies can be contacted on the following telephone numbers: Taxi Blu +39.02.4040 Taxi Freccia +39.02.4000 Radio Taxi Milano +39.02.5353 • +39.02.6969 Taxi for disabled people can be booked calling: +39.02.4040 • +39.02.6969 • +39.02.8585

BICYCLE https://www.bikemi.com/en/homepage.aspx

10 HOW TO REACH THE CONGRESS VENUE

BY AIR Linate (LIN) Take bus no. 73 in the “National Arrivals Exit” area all the way to the terminal in Via Gonzaga / Piazza Diaz. Go down into the Metro station “Duomo”. Here take the Red Line 1 (Rho Fiera Milano direction). For “Viale Eginardo / Viale Scarampo” entrance: get off at the “Amendola” stop – 700 m from the Congress Venue, or at “Lotto” approx. 800 m. For “Piazzale Carlo Magno / Via Gattamelata” entrance: get off at the “Cadorna” stop, exit the subway and go to the railroad station above. Take the first train departing and get off at the “Domodossola” stop – just 600 m from the Congress Venue.

Malpensa (MXP) The “MALPENSA EXPRESS” train service will take you directly from the airport to the centre of Milan in 40 minutes, arriving at the Ferrovie Nord “Cadorna” station. Here take the Red Metro Line 1 (Rho Fiera Milano direction). For “Viale Eginardo / Viale Scarampo” entrance: get off at the “Amendola” stop – 700 m from the Congress Venue, or at “Lotto” approx. 800 m. For “Piazzale Carlo Magno / Via Gattamelata” entrance: get off at the “Cadorna” stop, exit the subway and go to the railroad station above. Take the first train departing and get off at the “Domodossola” stop – just 600 m from the Congress Venue.

Orio al Serio (BGY) The “AUTOSTRADALE” or “AIR PULLMAN” bus service will take you directly from the airport to Milan Central Station in 60 minutes. Then take the Metro Geen Line 2 (Abbiategrasso direction) and get off at “Cadorna”. Here take the Red Line 1 (Rho Fiera Milano direction). For “Viale Eginardo / Viale Scarampo” entrance: get off at the “Amendola” stop – 700 m from the Congress Venue, or at “Lotto” approx. 800 m. For “Piazzale Carlo Magno / Via Gattamelata” entrance: get off at the “Cadorna” stop, exit the subway and go to the railroad station above. Take the first train departing and get off at the “Domodossola” stop – just 600 m from the Congress Venue.

BY TRAIN Central Station – Garibaldi Station Take the Metro Green Line 2 (Abbiategrasso direction) and get off at “Cadorna”. Here take the Metro Red Line 1 (Rho Fiera Milano direction). For “Viale Eginardo / Viale Scarampo” entrance: get off at the “Amendola” stop – 700 m from the Congress Venue, or at “Lotto” approx. 800 m. For “Piazzale Carlo Magno / Via Gattamelata” entrance: get off at the “Cadorna” stop, exit the subway and go to the railroad station above. Take the first train departing and get off at the “Domodossola” stop – just 600 m from the Congress Venue.

Cadorna Station Here take the Metro Red Line 1 (Rho Fiera Milano direction). For “Viale Eginardo / Viale Scarampo” entrance: get off at the “Amendola” stop – 700 m from the Congress Venue, or at “Lotto” approx. 800 m. For “Piazzale Carlo Magno / Via Gattamelata” entrance: get off at the “Cadorna” stop, exit the subway and go to the railroad station above. Take the first train departing and get off at the “Domodossola” stop – just 600 m from the Congress Venue.

Domodossola Trenord Station Here take Metro Lilac Line 5 (heading for San Siro) and get off at “Portello” stop. Exit the subway just a few feet walk from the “Viale Eginardo / Viale Scarampo” entrance. For “Piaz- zale Carlo Magno / Via Gattamelata” entrance: you are just 600 m from the Congress Venue.

11 REGISTRATION FEES

Registration Period BEGINS ENDS

EARLY 11.05.2021

REGULAR 12.05.2021 29.07.2021

ONSITE 30.07.2021 01.09.2021

ESOT MEMBERS FEES (Active members at the time of the registration)

ESOT Member € 570,00 € 670,00 € 700,00 Regular

ESOT Member € 320,00 € 370,00 € 400,00 Trainee

ESOT Member € 320,00 € 370,00 € 400,00 Nurse

ESOT Member € 320,00 € 370,00 € 400,00 Allied Health Professional

Benefits for ESOT members, access to: l Congress registration reduced fees l ESOT Awards l ESOT Travel bursaries

REGULAR FEES (Including non-ESOT members)

Non Member € 830,00 € 940,00 € 970,00 Regular

Non Member € 550,00 € 600,00 € 630,00 Trainee

Non Member € 550,00 € 600,00 € 630,00 Nurse

Non Member € 550,00 € 600,00 € 630,00 Allied Health Professional

SPECIAL REDUCED FEES FOR SITO AND LOW-MIDDLE INCOME COUNTRIES

Reduced fee Low/middle income countries € 320,00 € 370,00 € 400,00 (https://data.worldbank.org/country)

Reduced fee Members of SITO € 320,00 € 370,00 € 400,00 (Italian Transplant Society)

12 GROUPS AND INDUSTRY INDIVIDUALS

Non-sponsoring industry Representatives € 1200,00

Group Delegates € 830,00

ADDITIONAL FEES

Daily pass € 300,00

Hands-on courses € 20,00

Additional exhibitor badge € 300,00

Symposium access - lImited access € 150,00

Press Identification will be required when you arrive at the Congress. Complimentary Freelance journalists must also provide a letter of assignment.

Access to meeting rooms per day € 150,00

VAT may apply

Group pick-up The opportunity of picking up the documents for your group in advance will be offered in order to facilitate the pre-registration procedure. In order to arrange your pick-up time, you will be contacted 3-4 weeks prior to the congress.

What does my registration fee include? l Admission to all mainstream scientific sessions l Access to the exhibition area l ESOT provides a certain amount of catering on a first come first served basis during the breaks

Free electronic versions of all materials (scientific programme book, abstract book) will be available approx. 2 weeks prior to the congress and accessible via congress website and the ESOT congress app.

Congress material We would like to make ESOT 2021 a paper free event, therefore ESOT thanks you for your green consciousness! ESOT is aware of the large amount of waste generated at a congress, in particular when it comes to printed documents. Therefore, to create a more environmentally friendly congress, ESOT makes its books available approx. 2 weeks prior to the congress and accessible via congress website and the ESOT Congress app.

Registration terms and conditions Any enquiries or requests for additional information, modifications and cancellations are to be communicated to AIM team by email: [email protected]

Accommodation terms and conditions Any enquiries or requests for additional information, modifications and cancellations are to be communicated to MiCo DMC: [email protected]

13 VENUE

MiCo Milano Convention Centre - South Wing Piazzale Carlo Magno, 1 20149 Milano – Italy https://www.micomilano.it/en

Main Entrance - Gate 2

MALPENSA SHUTTLE ORIO MALPENSA AL SERIO 42 km 55 km

9 O IC E R T O VIA GA GA D

0 T 1 T VIALE TEO E AME 8 AT G LAT TE A A G 7 3 E I 1 T N E 4 GA T 1 A E LLEO G T A 5 G 1 6 1 E VIALE S 1 VIA CO T TE E A GA GALLE T G DOMODOSSOLA A 6 G 2 1 600 m RY 1 E E T NA 5 C T A > E A H 2 T AR G T G L G A S E G R N L I 1 AMP O EV EV W L NOW L VIA ARO U E E L I EV 0 O L N T 3 L EV H L G E E C 1 FM L EV - S L L OFFICE LOTTO EV 2 L E

E 8> 00 m EV . LE L L P Accesses L 4 E 1 E V CARLO T E A L NO MAG G 0

3 S E T T T A A AX G TI GATE 17 O I E N NC ) A R TE 1 NT A E (G VIALE D 2 E UI O T LI A O D G

VIALENAR I

G E PEDESTRIAN PEDESTRIAN ENTRANCE ENTRANCE

AMENDOLA LINATE 700 m 12 km >

0 WAY TO +1 EXHIBITION AREA

SESSION ROOM

14 . 3 PAV 1 TO

WALKWAY PUBLIC AREA

REGISTRATION

2,000 sq m LOUNGE

MAIN ENTRANCE

SPEAKER’S READY ROOM MEZZANINE SUITE

ESOT OFFICE . 4 2 PAV TO & MEETING ROOM TOWER LOUNGE

SESSION ROOMS

OFFICES & BALCONY

IN CE MA N RA MAIN PLENARY ENT

AUDITORIUM

15 WHY ATTEND?

The ESOT Congress has become the most influential and major organization with participants coming from all over the world. European countries, the Americas, the Middles and Asia, in the field of transplantation. The ESOT Congress serves as the leading platform to exhibit best practice and science, introduce the latest trends in transplantation present scientific advances, offer education, and nurture networking at an international level.

CONGRESS AT A GLANCE l 4-day congress with on average an attendance of 3,500 participants from around the world l Over 40 exhibitors l More than 80 countries represented l 1,700 + abstracts submitted l 280 + invited faculty

What to expect in Milan? l A State of the Art Venue l A comprehensive sponsoring offer to showcase your brand to a quintessential market l Possibility to create your own tailor-made package l Possibility to choose an exclusive package l Working areas and meeting spaces

You will also benefit from: l ESOT’s goal in providing a unique platform for education and idea exchange for medical professionals and other stakeholders involved in transplantation, including patients, patient advocates, nurses, allied health professionals l Reinforce your credentials as a key player in the industry l Reaching out to KOLs l Discover current trends, innovations, and challenges for the future of transplantation

16 ESOT CONGRESS 2019 STATISTICS

ESOT 2019 IN NUMBERS 3447 87 375 1718 17 participants COUNTRIES PAYING ONLINE ABSTRACTS SPONSORS participants SUBMITTED

+ 67% - 2000 42 4856 mobile app facebook and EXHIBITING TWEETS USING adoption rate youtube viewers COMPANIES #ESOT2019

SOCIAL MEDIA ENGAGEMENT #ESOT2019 4856 TOTAL TWEETS

5,658,328 1,103,880 1,098 potential impact potential reach contributors

4.42 1,005,36 tweet average followers per contributor per contributor

17 Programme Overview

SUNDAY MONDAY TUESDAY WEDNESDAY 29.08.2021 30.08.2021 31.08.2021 01.09.2021

7:30 7:30

Breakfast Sessions Breakfast Sessions

8:30 8:30 8:30 ESOT Congress 2021 ESOT Congress 2021 ESOT Congress 2021 9:00 Scientific Programme Scientific Programme Scientific Programme 9:30 9:30 9:30 Specialty Update Symposia Break / Poster viewing break / poster viewing break / poster viewing (ESOT Sections & Committees) 10:00 10:00 10:00

10:30 ESOT Congress 2021 Break Plenary Session Plenary Session Scientific Programme 11:00

11:30 11:30 11:30 Specialty Update Symposia Break Break Break / Poster viewing (ESOT Sections & Committees) 11:45 11:45 12:00 ESOT Congress 2021 ESOT Congress 2021 12:15 Scientific Programme Scientific Programme Plenary Session Lunch break / Poster viewing 13:00 13:00

Break / Parallel Break / Parallel 13:45 14:00 Poster viewing Symposium Poster viewing Symposium

ESOT Congress 2021 14:30 14:30 Scientific Programme

15:15 ESOT Congress 2021 ESOT Congress 2021 Scientific Programme Scientific Programme Break / Poster viewing 16:00 16:15 16:15 Break / Poster viewing Break / Poster viewing 16:45 16:45 Plenary Session ESOT Congress ESOT Congress 2021 2021 Scientific Scientific Programme Programme 17:45 Hands-on 18:00 18:00 Hands-on course course Networking Event Plenary Parallel 18:45 Symposium Symposium

19:30 19:30

18 Programme Overview

SUNDAY MONDAY TUESDAY WEDNESDAY 29.08.2021 30.08.2021 31.08.2021 01.09.2021

7:30 7:30

Breakfast Sessions Breakfast Sessions

10:30 ESOT Congress 2021 Break Plenary Session Plenary Session Scientific Programme 11:00

Break / Parallel Break / Parallel 13:45 14:00 Poster viewing Symposium Poster viewing Symposium

ESOT Congress 2021 14:30 14:30 Scientific Programme

19:30 19:30

19 Scientific Information

Following theme of ESOT Congress 2021 “Interplay, Connect, Interface” scientific programme of this edition will be based on 5 domains focusing on the most relevant topics for organ transplantation – topics that very often are transversal across disciplines and relevant to multiple organs. Each session of the congress will be assigned to a certain track. Such design will allow delegates to have a seamless journey through the programme.

Emerging approaches l Artificial organs and technologies l Organ reconditioning l Nanotechnology l Biotechnology l New Techniques l Minimally invasive approaches

Precision Medicine l Big Data Analysis l Omics l Biomarkers l Biomechanisms l Immunology l Immunotolerance

Regenerative Medicine l Stem Cell Therapy (Cell Biology) l Scaffolds/Organoids l RNA Interference Therapy l Nanomedicine in Regenerative Medicine

Present and future l Real-life clinical approaches transplant practice l Case based scenarios l Ongoing Clinical Protocol sharing l Logistics in transplantation l Telemedicine in transplantation l Present & future transplant practice

Value-based care l Patient and Population outcomes: endpoints and actions for improvements l Guideline development: methods, results l Resource optimization and cost effectiveness l Equitable organ allocation systems l Disparities and Unequal access to resources l Transplant system governance

20 Scientific Information

21 SPONSORSHIP

Industry is invited to sponsor The ESOT Congress 2021 by choosing various options which are set out in the following pages of the prospectus. Taking feedback from Industry we have taken the time to build sponsorship packages which include the key elements which we have found to be required by most of our past sponsors. In addition, we have considered restrictions from compliance and regulatory bodies and will continue to do so as these are ever changing. You are welcome to select a pre-built sponsor package or add to it with additional items and exhibition space and build your own package. Those companies who only wish to sponsor individual items on the list below or only wish to exhibit are welcome to do so. Please note that if any elements of the sponsor packages do not suit your current objectives we will be delighted to discuss how we can assist you in building a bespoke package to suit your needs. Explore the vast and varied sponsorship opportunities and then the ESOT team will help you put together a package that best fits your needs. Our bespoke approach to each sponsor will ensure that your investment leads to a successful experience. Supporters of the ESOT Congress 2021 will be able to make the most out of their presence at ESOT Congress 2021 by generating unique leads to expand their business and create awareness of their brand. Most importantly, by joining forces with ESOT, industry partners will contribute to medical education for transplant professionals across all fields.

22 BUILD YOUR OWN PACKAGE

From page 22 to 32 you can select as many sponsorship items as you wish, from any category. Then, depending on the cumulative total of your sponsorship items, you will reach a certain sponsorship level, leading to extra benefits which are outlined in the table overleaf. For example, if your total adds up to EUR 155,000 you will reach Premium Sponsor level and therefore are eligible to take advantage of those associated benefits, in addition to the benefits already linked to each sponsorship item you have selected.

Step 1 Step 2 Step 3 Step 4 Choose your Add up the Find out what Check the preferred items total cost of sponsorship associated from our list your selected level you have package benefits of sponsorship items reached opportunities

In addition to the sponsorship support, your company will receive significant exposure and recognition through the benefits mentioned below: RECOGNITION Platinum Gold General From EUR 155 k From EUR 120 k From EUR 25 k

Conference pocket programme (logo) l

A private meeting room in the conference venue Available for half a day during the Conference days l l Limited availability – handled on a first-come, first- served basis

Acknowledgement at the Opening l l Ceremony and the Closing Reception

Your feature article or video published in one of the monthly Conference l l e-newsletters

Your story or video posted on the Conference website l l l (maximum of 500 words or three minutes)

Conference website l l l (logo and 200-word organisation profile)

Conference app l l l (logo and 200-word organisation profile)

Onsite (logo) l l l

Number of full delegate badges 15 5 2

Platinum and Gold sponsors will be given priority in the selection of sponsorship items (includes symposia, breakfasts and lounge sessions) and a 10% discount off the total amount. Availability will be handled on a first-come, first-served basis. Offers cannot be combined/are not valid in conjunction with any other offer.

23 PRE-BUILT SPONSORSHIP PACKAGES

Items Platinum Gold EUR 155,000 EUR 120,000 (Instead of (instead of EUR 185,000) EUR 145,000) INDUSTRY SATELLITE SYMPOSIUM

Satellite symposium (90 minutes) l (Plenary symposium) Satellite symposium (90 minutes) (Parallel symposium) Symposium options Please choose from the below options Option 1: Webcast l l Option 2: Interactive symposium package l l PROMOTION Promotion via ESOT Social media l l (at discretion of the ESOT Office) Symposium promotion via Congress Newsletter l l Permission to use the phrase l l “Symposium Session of ESOT Congress 2021” One (1) push notification announcing the Symposium on the mobile application as allowed l l by compliance regulation Symposia Programmes will be included in a special section of the Final Programme insofar as l l this is in line with compliance regulations at the time of the event EXHIBITION Priority assignment of exhibition space l l (within each level) Number of sqm included 50 30 Discount on additional exhibition space 10% 5% Full page colour conference advertisement in the l l final programme (e-book version) ADDITIONAL BENEFITS Office space (up to 20 sqm) within the l l conference center Free registrations 40 20 Possibility a company welcome desk in the l l registration are ACKNOWLEDGEMENT ESOT Congress website l l Enhanced company description in congress l l mobile application Onsite sponsors’ board l l Programme l l

24 ADDITIONAL SPONSORSHIP ITEMS

SATELLITE ACTIVITIES & SYMPOSIA

Breakfast session Be the first to greet the delegates in the morning and feed their fresh minds during the ‘Breakfast Hour’. An ideal way to leave a lasting im- EUR 25,000 pression on attendees for the rest of the day. Corporate Up to 40 participants in a lounge set-up. EUR 15,000 Limited availability NGO Only a few prime slots available – Handled on a first-come, first- served basis Benefits include: l Develop your own session, included in the Conference programme l Provision of a room with signage l Supply of basic technical equipment in the room l Promotional poster display onsite (one day only) l Food and beverage – Standard breakfast l Promotion (provided at discretion) from the ESOT secretariat

Industry satellite symposia

Plenary The perfect opportunity to inspire Congress participants, prompt symposium great debates and generate creative new ideas. Staging can be arranged to facilitate a discussion panel or classic symposium format. EUR 75,000 Limited availability 90 minutes Only a few prime slots available – Handled on a first-come, first- served basis Parallel symposium Benefits include: EUR 55,000 l Develop your own symposia, included in the Conference programme 60 minutes l Provision of a room with signage EUR 65,000 l Supply of basic technical equipment 90 minutes l Promotional poster displayed onsite (one day only) l Possibility to display a pull-up banner and promotional material in the room or outside (sponsor is responsible for production and set- up) l Promotion (provided at discretion) from the ESOT secretariat l Permission to use the phrase “Symposium Session of ESOT Congress 2021”

Plenary Can take place in one of the main session rooms with a max. capacity symposium of 2,500 seats (we can also provide smaller rooms). There are no other sessions running at the same time.

Parallel 2-3 sessions running in parallel - rooms with various capacity available. symposium

25 ADDITIONAL SPONSORSHIP ITEMS

SCIENCE & EDUCATION ACTIVITIES

Post-session Foster a deeper relationship with your audience and organise a ‘meet and greet’ post-session ‘meet and greet’, giving you the chance to continue the conversation, engage in a longer Q&A, and connect in a relaxed EUR 40,000 setting. These will be held as an informal reception in a private area of the Conference centre. Price includes standard food and beverage depending on the time of the “meet and greet”. Maximum capacity 40 pax.

Half-day Organise an educational and highly-interactive workshop held in workshop conjunction with ESOT Congress 2021. This format is proposed to Medtech and Device companies. Sponsors with clinical data for EUR 40,000 rare diseases, or with innovative new products will find it a perfect platform to deliver cutting-edge information to key individuals. This option is not suitable for all companies and topics. ESOT reserves the right to prioritise based on the suitability of the application. Pick your own workshop topic, educational objectives, faculty, format and audience to run a day-long course that could be held on Monday or Tuesday. Workshops are intended to develop in-depth knowledge, skills and/ or specific attitudes among participants. Limited availability Only a few slots available – handled on a first come first served basis Benefits include: l Develop your own workshop and educational content l Provision of a function room l Supply of basic technical equipment in the room l 4 Full delegate badges for your speaker(s) and organiser(s) l Possibility to display a pull-up banner and promotional material in the room or outside (sponsor is responsible for production and set-up) l Food and beverage* for participants and faculty l Recognition of the sponsor and workshop: l In the Conference programme l On the Conference website

Maximum capacity 40 pax.

* Provision for 40 people including two coffee breaks and light lunch

26 Webcast Increase the reach of your symposium by making it accessible long Recording beyond the congress. ESOT is offering a very attractive, high value Package webcast recording package for industry symposia. Publish your recorded symposium in the ESOT Transplant Live platform and EUR 15,000 increase the awareness of your symposium by reaching out to a huge per symposium audience of peers, and hence making it accessible after the congress. Technicalities of offered on-demand webcast: l Audio & video recording of the symposium by filming a headshot of the speaker l Capturing of the projector signal l Provision of webcast of the whole session in one piece as a multi- picture webcast including slide navigation (showing the camera and projection signal together – side by side – in one video with sound) l Publication in the ESOT Transplant Live platform alongside scientific session content post congress l Provision of link to the recording (embed-code of webcast player) for symposium organiser’s own usage (for publishing on own website) l Provision of recording-file in mp4-format, as 2-in-1-video showing the speaker next to the presentation (with displayed slides but no navigation) for symposium organiser’s own usage post congress l 15 minute briefing during the rehearsal For more information please contact us directly at [email protected]

Industry Reach out to non-attendees around the world by broadcasting your Symposium symposium in real time Live stream your industry symposium to a Live Stream virtual audience in real time and extend your reach to an audience beyond the congress lecture room. With the live broadcast of your EUR 10,000 industry symposium non-attendees from all over the world can follow per symposium your session remotely. The live stream is to be hosted on a stand alone microsite/ symposium event website. This service can only be offered in combination with our Webcast Recording Package. Note: No live stream allowed outside this product. No commercial use of the live stream allowed. For more information please contact us directly at [email protected]

27 ADDITIONAL SPONSORSHIP ITEMS

ESOT VIRTUAL CONGRESS OPPORTUNITIES – BRANDING

Companies may have the possibility to promote their brand via the newly introduced platform ESOT 2021 Live TV. The website serves as the main source of information for all delegates regarding ESOT scientific sessions. The ESOT 2021 Live TV includes the live streams of the ESOT sessions which are also accessible post-congress on-demand. The ESOT 2021 Live TV provides greater visibility throughout the ESOT channels and beyond. It is ESOT’s commitment to advance scientific knowledge, and therefore the ESOT 2021 Live TV will be provided during the whole duration of the congress. Benefits: event participants and those not present onsite benefit from ESOT services through an enhanced experience during and after the event. For the first time, congress participants and beyond, ESOT members, sponsors, and media partners can access every presentation, poster, abstract, and slide instantly.

Industry partner l Custom logo and banners Sponsor options l Video messages when joining a live stream (pre-load ad) contact us for a l Symposia as remote webinars detailed offer: l Dedicated live stream page with additional space for product [email protected] presentations and external videos Branding options l Live chat option for 1-1 contact with interested participants (virtual from EUR 2,000 booth) to EUR 5,000 l Vouchers for access restricted premium content

28 ESOT VIRTUAL CONGRESS OPPORTUNITIES – BRANDING

29 ADDITIONAL SPONSORSHIP ITEMS

ESOT CONGRESS HUBS

The ESOT Congress is a major gathering for the Transplant Community and attracts the best talent and tremendous scientific calibre to present the latest research and innovations. In 2017 in Barcelona, ESOT gathered 4,950 participants in person and online, many of them connecting from remote hubs organised at hospitals in, for example, China and Dubai. Our success lies in the unique and interconnected combination of face-to-face meeting rooms and digital environments to ensure maximized attendance live and online. We bring new ideas to each of our congresses and build on the success of previous editions. We want our participants to feel inspired and set the mood of “anything is possible” from the first announcement to long after the last participant has left the congress hall. We highly value the participation of the medical industry and do our best to support your interaction with the attendees. We are excited about new ideas, and we are flexible to accommodate solutions that suit your goals and align with your marketing strategy. Join as a sponsor early and have a say in shaping the congress experience.

How does it We would like to work with the Industry to create remote hubs, work? where participants physically meet and build a day meeting around the transmitted content. This means that a Company can host an ‘ESOT Congress 2021 Hub’, anywhere around the globe. If you wish to host an ‘ESOT Congress 2021 Hub’ please contact us for more details. In addition, a ‘Virtual Booth’, designed for online interaction and where your staff can be contacted can be built in the ESOT Transplant Live posting an ‘ESOT Congress 2021 Hub’ in combination with a ‘Virtual Booth’ further provides the opportunity to meet all those who could not physically attend but in fact will virtually participate. ESOT will provide full support and recognition. Price available upon request. Furthermore, (Basic) Company recognition: l Acknowledgement as a sponsor l Company’s presence on the ESOT Congress 2021 website with a permanent hyperlink to the company’s website l Acknowledgement on dedicated banners on site at the Congress. l Acknowledgement under the company’s name in the following Congress publications: Call for Abstracts and Registration Brochure/ Preliminary Programme as well as in the ESOT Congress mobile App where the Abstract Book and Final Programme are published l Company exposure in combination with an ‘ESOT Congress 2021 Hub’ and/or a ‘Virtual Booth’ is tailor made according to company’s preference Please reach out to [email protected]

30 ESOT CONGRESS COMMUNICATION & EDUCATION OPPORTUNITIES

Spread your message to visitors of the ESOT Congress website, ESOT and mostly the Transplant Live platform. The Transplant Live platform serves as the main source of information for all delegates where they can access the scientific programme and recorded sessions. As such, it generates a large number of views per year. The platform features live streams of sessions including Q&A options, social media feeds where all participants can share their conference experience, daily up-to- date news With the Transplant Live platform, your company message becomes visible. For this, ESOT will develop a bespoke proposal. Please reach out to [email protected]

Dissemination & Slide decks for inclusion will be largely developed pre-conference communication and based on the ESOT Congress 2021 based on the congress 5 main topic interfaces. These will be available for download and will also be Post-congress accompanied by new ESOT updates and statements. material All slide decks will be consistently formatted in the ESOT style, including EUR 15,000 those provided by the scientific committee, to ensure a professional per sponsor and consistent finish. They will be reviewed and endorsed by ESOT (minimum 2 prior to publication. sponsors) Post-congress, a final summary report will detail the most influential and scientific achievements from the conference, and be delivered as a single slide deck based on the 5 interfaces. These would include written digests, photographs, quotes, core slides and key data, with supplementary video interviews capturing the opinions of leading KOLs and delegates. The purpose of the content is to cover relevant new data for internal training (pharma and academia), external medical education, later conference associated symposia, scientific exchange, and advisory boards.

ESOT post- This 20-page booklet features the scientific highlights, providing congress report delegates, non-attendees and stakeholders with a descriptive yet concise overview of the congress. The report which is authored and Full A4 advert: produced by ESOT will be sent to all ESOT newsletter recipients and EUR 5,000 will be available on the ESOT website for a whole year and distributed via all channels. Half-page advert: EUR 3,000 Format: digital, publishing period: within a week of the congress

ESOT Congress Promote your company with your advert banner in a newsletter Newsletter sent out by ESOT. With the ESOT Congress 2021 newsletter, we keep the transplant EUR 3,500 community up to date regarding all ESOT Congress related information. per newsletter Take advantage of placing your advert banner and promoting for example your industry symposia. Format: Digital, publishing period: between March 2021 until the end of the ESOT Congress

31 ADDITIONAL SPONSORSHIP ITEMS

Benefit: Advert banner & hyperlink to your company/symposium website (only 1 sponsor per newsletter) Choose between newsletters sent out to our database (up to 11,000 addressees) or targeted newsletters , e.g. to our registered delegates for the ESOT congress.

E-poster lounge Sponsor will have the opportunity to promote its company during a Welcome Reception to be held at the time of the inaugural e-posters EUR 15,000 session on the first evening to which all conference attendees are invited. l Sponsor’s logo on invitations l The sponsoring company’s logo will feature on the exclusive cocktail buffet and refreshment signage l Sponsor’s logo with hyperlink on the conference website l Acknowledgement in the sponsors’ list in the final programme l Acknowledgement on sponsors’ board on-site

Working area The working area and lounge are extremely popular features for and networking congress participants. Delegates can access desktop internet ready lounge PCs to download key presentations and catch up on their emails. But it is also an area and opportunity to allow congress attendees EUR 25,000 to have private seated areas to work and network. Sponsorship includes workstations, printers, signage to reach the internet area, internet set-up, connection and technical support. l Opportunity to display company logo on the screen saver l Opportunity to display company logo on the screen background l Opportunity to use your mouse pads in the Internet area l Acknowledgement on sponsors’ board on-site l Acknowledgement in the final programme l Sponsor’s logo with hyperlink on the conference website

Rising stars The Young Professionals in Transplantation (YPT) are our “Rising Lounge Stars”; they created a network based on a young perspective to promote educational activities, support mentoring programmes at the EUR 15,000 European level to improve career opportunities, and provide spaces dedicated to younger transplant physicians, scientists, and surgeons. ESOT wishes to support their endeavours, and will set a dedicated space, organised as a lounge, where members of this new group can meet in a friendly atmosphere and invite senior colleagues. There are numerous opportunities for branding throughout the space. The Ris- ing Stars Lounge will be located in the exhibition area.

Water dispenser Hydration is important. Especially on exhausting Congress days. Help us keep our delegates hydrated. EUR 5,000 Branded water dispensers can be placed in the venue to maximize per station your brand awareness. Water dispenser will be provided by the organizer with no additional cost for the sponsor. Sponsor‘s logo placed prominently on water dispenser, which will be placed at the high traffic areas.

32 Charging station Batteries sometimes need recharging – just like delegates. We offer recharging areas where delegates can relax and recharge their EUR 2,000 devices. The recharging areas are a great possibility to increase your per station visibility. Sponsor‘s logo placed prominently on charging stations, which will be placed at the high traffic areas.

ESOT Photo Embrace your playful side with the Social Media Photo Booth. Pro- Booth vide a social media sharing station where delegates can print their photo booth pictures and send them to Facebook, Twitter, or to EUR 15,500 their email and create a big buzz! Benefits include: l Your logo included on each printed photo strip l Recognition of the sponsor: l On the Conference website l Acknowledgement of the sponsor in the opening slides l 5 Exhibitor badges l Possibility to display promotional materials at the photo booth stand (sponsor is responsible for design, production and delivery)

33 ESOT AWARDS*

We cordially invite all ESOT Congress 2021 partners to participate as a supporter build upon the relationships you have already developed with ESOT and its growing global community. As part of the ESOT commitment to advancing education and research in Transplantation, the following Awards will be given to abstract presenters in recognition of their contribution. All Awardees will be required to be ESOT members for 2021.

ESOT Ten outstanding contributions are selected from all submitted Leonardo Da Vinci abstracts by the Scientific Programme Committee, based on the Transplant overall referees’ score. The award will be presented during one of Research the plenary session. During this session, the audience together with Innovation a jury of top journal editors selects the winner and two runners-up. Award The award winners will be celebrated during the presentation Session. EUR 15,000 Supporter visibility: EUR 10,000 l Company logo in all communication related to the award. for the winner and 2 awards of l 1 push notification (through the Congress app) to announce the EUR 2,500 award. for the runners-up. l 3 main posts on ESOT social media platforms (Twitter/Linkedin/ Instagram/Facebook) to announce the award. l Company representation during the session(s) to honor the awardees.

ESOT 10 awards will be given to young clinicians or scientists (under 40 YIA - Young years of age in 2021), who have submitted abstracts. Investigator The awards are selected by the Scientific Programme Committee of Awards the ESOT Congress 2021 and advised by email at the same time as the Abstract notification. EUR 15,000 The award winners will be celebrated during the presentation Session. Each award amounts to EUR 1,500 Supporter visibility: l Company logo in all communication related to the award. l 1 push notification (through the Congress app) to announce the award. l 3 main posts on ESOT social media platforms (Twitter/Linkedin/ Instagram/Facebook) to announce the award. l Company representation during the session(s) to honor the awardees.

* For each award category, ESOT will invoice 20% of the award for management fees.

34 StrongerTogether The award will be given to the largest group of abstracts (mini- Award mum 5) submitted by a single Transplant Centre/Unit/Institution/ Hospital* EUR 2,500 The Award is selected by the Scientific Programme Committee of The Award amounts the ESOT Congress 2021 and advised by email at the same time as to EUR 2,500* the Abstract notification. The award winners will be celebrated during the Congress sessions (slot to be defined). *The award will be given to a single centre/unit/institution/hospital – not to individuals Supporter visibility: l Company LOGO in all communication related to the award. l 1 push notification (through the Congress app) to announce the award. l 3 main posts on ESOT social media platforms (Twitter/Linkedin/ Instagram/Facebook) to announce the award. l Company representation during the session(s) to honor the awardees

StrongerTogether This award will be given to the group of abstracts (minimum 5) PRO Award submitted by a single Transplant Centre/Unit/Institution/Hospital* with the best average score amongst all group of abstracts sub- EUR 5,000 mitted by single centres/Units/Institutions/Hospitals. The Award amounts The award winners will be celebrated during the Congress ses- to EUR 5,000* sions (slot to be defined). *The award will be given to a single centre/unit/institution/hospital – not to individuals Supporter visibility: l Company LOGO in all communication related to the award. l 1 push notification (through the Congress app) to announce the award. l 3 main posts on ESOT social media platforms (Twitter/Linkedin/ Instagram/Facebook) to announce the award. l Company representation during the session(s) to honor the awardees.

35 ESOT Congress 2021 MOBILE APP

Become part of the ESOT social media community and reach thousands of people from your target group with your message.

Service Description Price App Main Sponsor Get exclusive access to the most prominent EUR 40,000 (exclusive) screen realestate for your brand. For participant-owned tablets: Approximately 60 seconds of brand exposure via initial full- sized splash screen.

App Supporting Get immediate recognition of your brand EUR 20,000 Sponsor and exposure right on the home screen of the App. A banner located in the dashboard area of the home screen which is linked to your company profile. Up to 4 supporting sponsors are exposed with their logo in the main rotating banner (5 seconds rotation).

Push notifications To appear on all devices that have the native EUR 7,500 app installed. The push notification will have (2 notifications) the truncated text (62 characters) and will Limited availability link to the full message inside the app

Interactive Make your satellite symposium interactive by EUR 10,000 Symposium package adding real-time voting and Q&A function to your sessions. You can use it to present (Q&A and Interactive interactive medical cases or to give your Voting) expert panel the opportunity to address questions coming from the audience. l Exclusively for companies holding a symposium. l Package includes 1 dedicated staff person to support the interactive tool during your symposium. l Voting screen needs to be activated manually by participants, and list of attendees can be extracted after the symposium.

Enhanced Company Enhance your company profile by adding EUR 2,000 description with additional content and information. The company profile can be accessed over the analytics main menu of the App or by scanning a printed QR code located at your booth. You can add PDF files or short movies, contact details for up to 3 company representatives, and a link to company website and will benefit from 250 words of extended description (instead of 50 words). Analytics are available after the event on actual views and downloads.

36 Connect Amplify

Engage Guidelines

Empower Knowledge

37 Shopping list

SATELLITE ACTIVITIES & SYMPOSIA

Breakfast session EUR 25,000 EUR 15,000 Corporate NGO

Industry satellite symposia

Plenary symposium EUR 75,000 90 minutes

Parallel symposium EUR 55,000 EUR 65,000 60 minutes 90 minutes

Post-session ‘meet and greet’ EUR 20,000

Half-day workshop EUR 40,000

Webcast Recording Package EUR 15,000 per symposium

Industry Symposium Live Stream EUR 10,000 per symposium

ESOT VIRTUAL CONGRESS OPPORTUNITIES – BRANDING

Industry partner Sponsor options from EUR 2,000 Post-congress material to EUR 5,000

ESOT ONLINE EDUCATION

Dissemination & communication EUR 15,000 Post-congress material per sponsor (minimum 2 sponsors)

ESOT post-congress report EUR 5,000 Full A4 advert EUR 3,000 Half-page advert

ESOT Congress Newsletter EUR 5,000 per newsletter

ADDITIONAL INDIVIDUAL SPONSORSHIP ITEMS

E-poster lounge EUR 15,000

Working area and networking lounge EUR 25,000

Rising stars Lounge EUR 15,000

Water dispenser EUR 5,000 per station

Charging station EUR 2,000 per station

ESOT Photo Booth EUR 15,500

38 ESOT AWARDS

ESOT Leonardo Da Vinci Transplant Research EUR 15,000 Innovation Award ESOT YIA - Young Investigator Awards EUR 15,000

StrongerTogether Award EUR 2,500

StrongerTogether PRO Award EUR 5,000

SUPPORT THE ESOT Congress 2021 ECOSYSTEM APP

App Main Sponsor (exclusive) EUR 40,000

App Supporting Sponsor EUR 20,000

Push notifications EUR 7,500 (2 notifications) Limited availability

Interactive Symposium package EUR 10,000 (Q&A and Interactive Voting)

Enhanced Company description with analytics EUR 2,000

Contact us Please contact [email protected] to secure your sponsorship opportunity before it’s gone. Don’t miss the opportunity to increase your organisation’s visibility during the ESOT Congress 2021 and throughout the year. The sooner you get on board the more exposure you will have. We look forward to having your organisation on board.

39 SPONSORSHIP BOOKING

APPLICATION FOR SPONSORSHIP

Application for sponsorship can be made in writing with the enclosed booking enquiry form to:

ESOT Office Devi Mey Business Development Officer Riviera dei Mugnai, 8/24 - 35137 Padova – Italy +39 393 164 58 05 [email protected]

TERMS OF 100% payment upon reception of the invoice PAYMENT All payments must be received before the start date of the conference.

PAYMENT Name of account: ESOT Foundation (Steunstichting ESOT) METHODS Bank account: 61.96.45.105

BIC/SWIFT No: ABNANL2A IBAN No: NL48ABNA0619645105

CANCELLATION/ Cancellation/Reduction of items must be made in writing to: REDUCTION OF ESOT Office ITEMS POLICY Devi Mey Business Development Officer Riviera dei Mugnai, 8/24 - 35137 Padova – Italy

+39 393 164 58 05 [email protected]

The organisers shall retain: 50% of the agreed package amount if the cancellation/reduction of items is made after signing of the agreement 100% of the agreed package amount if the cancellation/reduction of items is made until 30, November 2020

40 SPONSORSHIP BOOKING FORM

Please complete and send to: [email protected]

CONTACT NAME

NAME OF COMPANY

VAT/Tax Id. Number

ADDRESS

CITY COUNTRY CODE

TELEPHONE FAX

WEBSITE

I would like to book the following:

Sponsorship item Price Comments

£ Please send me a sponsorship contract and an invoice

£ We have read the Terms & Conditions and agree to observe and be bound by them.

SIGNATURE :.………………………………….……………………………………….……………… DATE: ...... …...... ………………………………

These terms are the contractual agreement between the Organiser and the Exhibiting Firm

41 TERMS & CONDITIONS

APPLICATION TO Application to participate will be considered only if submitted on the PARTICIPATE appropriate forms, duly completed, signed and accompanied by the necessary payment. Registration will be confirmed insofar as space is available. Applicants will be informed in writing of the acceptance or refusal of their application. In case of refusal, all payments shall be fully refunded within 60 days upon notification of refusal.

APPLICATION ESOT reserves the right to accept or reject this application (the TERMS «Application») at its own discretion. Upon acceptance, a copy of the countersigned Application (being the sponsorship agreement, hereinafter the «Agreement») and an invoice will be sent to the Sponsor/Exhibitor. The first instalment must be paid within 21 days upon receipt of the invoice by the Sponsor/ Exhibitor. Cancellation of part of the Agreement does not automatically result in the entire Agreement being terminated. ESOT reserves the right to amend the Conference programme with a possible direct or indirect effect on sponsoring activities. If this is the case, ESOT will ensure that any changes cause as little hindrance as possible to the Sponsor/Exhibitor. Such amendments are not causing for cancellation of the present Agreement. In case of cancellation resulting from a «force majeure» clause, ESOT’s responsibility is limited to any unspent and uncommitted portion of the overall sponsorship amount contracted.

CANCELLATION In case of cancellation received (in writing) as per the above policy.

42 EXHIBITION

Our delegates welcome the opportunity to tap into the expertise provided by exhibitors. The exhibition area is located centrally at the congress venue. The exhibition will remain open for the entire scientific programme duration. Spaces related to major sponsorship packages will be allocated using a priority for major sponsors system. All further spaces will be allocated based on the reservations received, on a first-come, first-served basis. It is in the interest of ESOT that you are satisfied with the booth allocation. Please note, however, that whilst we will strive to allocate the best booth space for your company possible, ESOT cannot guarantee any preferences on neighboring exhibition booth. l Exhibition traffic is increased through the following efforts: l Catering and coffee stations are located in the exhibition area l E-poster and working lounge located in the exhibition area l Relaxation area and charging stations are also placed in the exhibition area

COSTS It includes: Square meter l Exhibitors badges (as per contract) prices: flat fee of l Company / Product profile in Final Programme (200 words max.) EUR 1,000 l Cleaning of public areas and gangways per sqm

CHARITY/ Registered charities and Non Profit Organisations are offered NON-PROFIT exhibition space at EUR 1,000 or a 6 sqm booth. There are a limited number of charitable booths available. Shell scheme package: BOOTH modular stand and fascia board (only for the 6 sqm charity booths) Company information A short description of your company will be published in the congress programme book and in the congress mobile application. Exhibitors are encouraged to complete and return their company profile forms upon request from the ESOT Office. Exhibitor registration Each company booking an exhibition space is entitled to several free exhibitors’ badges. These free registrations are for your staff manning the booth and are only valid for access to the exhibition hall and the meeting rooms areas. Exhibitor badges do not permit access to scientific lectures with the exception of when it is the symposium or workshop organized by your own company. Shell scheme booth In addition to the raw space, standard pre-built booths are available with the following items included: Separation walls (2.5m high) – 3 closed sides Carpeting (grey, blue or red) Customised fascia panel 1 table 80 x80 cm, 2 chairs, 1 spotlight per 4 sqm 1 triple socket outlet (electric main connection up to 2,0 kW and power consumption). For shell scheme booths please add EUR 100.00 per sqm (min 9 sqm).

43 EXHIBITION

BOOTH 1 View the exhibition floor plan and select your 3 preferred options. ALLOCATION The booking can only be confirmed by completing, signing and PROCESS returning the Exhibition Booking Form (page 39) – submission to [email protected] 2 Once your booth space is confirmed by the ESOT Office – only then additional booking services may be placed. IMPORTANT: Please note that once the official confirmation of exhibition space has been issued, any request for location change will be considered as a cancellation and new booking, and will therefore be subject to a penalty change according to the contract policy.

TECHNICAL A Technical Manual giving further general and technical information, MANUAL advice, and full details about the exhibition, venue, organisers, and ancillary services available to exhibitors will be circulated in due course.

CONTRACT & Applications for Sponsorship and/or Exhibition must be made in CONFIRMATION writing by e-mail to the ESOT Office. This Exhibition Booking Form must be completed online or signed and returned with a 50% deposit payment. Upon receipt of the Booking Form the organizer will reserve the item(s) listed. Completion of the Booking Form by the exhibitor shall be considered as a commitment to purchase the items indicated. Once a Booking Form is received a confirmation of exhibition will be mailed to you with an accompanying invoice. A contract for exhibition space must be signed within 7 days of receipt.

44 EXHIBITION BOOKING FORM

Please complete and send to: [email protected]

CONTACT NAME

NAME OF COMPANY

VAT/Tax Id. Number

ADDRESS

CITY COUNTRY CODE

TELEPHONE FAX

WEBSITE

I would like to book the following:

CHOICE STAND no Space Only / Equipped No. of Total Price Shell Scheme / Basic Shell Square (EUR) Scheme Metres

1st choice

2nd choice

3rd choice

£ Please send me a sponsorship contract and an invoice

£ We have read the Terms & Conditions and agree to observe and be bound by them.

SIGNATURE :.………………………………….……………………………………….……………… DATE: ...... …...... ………………………………

These terms are the contractual agreement between the Organiser and the Exhibiting Firm

45 ANNOTATIONS

46 47 www.esotcongress.org